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04-30-1984 HUCMU Regular Meeting April 30, 1984 All Commissioners were present, also present were Mayor Stearns, Counsel Peterson, Mgr. Alexander and Ruth Hakel. President Filk called the meeting to order at 1:00 p.m. Mayor Stearns, having received an invitation to attend the meeting, was welcomed by President Filk. Minutes of the March 29, 1984 meeting were reviewed. Motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept the minutes as presented. Motion was unanimously carried. The electric and gas payables were discussed. Motion was made by Commissioner Daggett, seconded by Commissioner Lyke to approve the payables. Motion was unanimously carried. Ruth Hakel presented the financial statements for both entities. Motion was made by Commissioner Lyke, seconded by Commissioner Daggett to accept both reports. Motion was unanimously carried. Mgr. Alexander reviewed the quarterly budgets. All departments appeared to be well within guidelines. Mgr. Alexander submitted additional data for two 2 ton trucks. Motion was made by Commissioner Daggett, seconded by Commissioner Lyke to purchase two trucks as recommended by management, without service contracts, for a total of $17,276.30. Motion was unanimously carried. Swanke Motor 1 - 2 ton GMC $9,206.30 1973 GMC trade -in 600.00 $8,606.30 Plowman's 1 - 2 ton Ford $9,520.00 1973 Ford trade -in 850.00 $8,670.00 $17,276.30 Mgr. Alexander reviewed and discussed with the Commission the addendum to the Interconnection and Interchange Service Agreement with United Power Association dated January 1, 1982. (If at any time a change is desired in the agreement, the change will become effective 24 months after notice to terminate. Mgr. Alexander reported to the Commission on the final proceeding of the (Curtiss- Wright) lawsuit. A decision by the judge can be expected any time after one month. (Could be as long as six months.) A letter was given to the Commission regarding a viability study to rehabilitate Burlington Northern Railway. It was the general feeling that Mgr. Alexander should attend any future meetings and report back to the Commission. A report of summer projects was given by Mgr. Alexander for the generating plant and electric and natural gas distribution systems. Motion was made by Commissioner Lyke, seconded by Commissioner Daggett to authorize the travel and attendance of the Commission and Mgr. Alexander to the annual meeting of the Minnesota Municipal Utilities Association to be held June 24 -27, 1984 at Arrowwood; also authorizing "Butch" Wentworth to attend the meeting for one day. Motion was unanimously carried. Mayor Stearns thanked the Commission for an enjoyable meeting and suggested a joint meeting with the Council; indicating a meeting of this type could be beneficial in that future projects and philosophies could be discussed. The following are March payables: 0 [7 MARCH PAYABLES - ELECTRIC Woodmen Accident & Life Putnam Fund Dist. ICMA Retirement Corp MN Municipal Util Assn. Continental Assurance Co. American Payment Centers Citizens Bank & Trust Citizens Bank & Trust Colonial Life & Accident Natural Gas Division Richard Peterson Sterling Electric ABEX Aerospace Division Central Petroleum Co. Helwig Carbon, Inc. Hutchinson Utilities Hutchinson Utilities I. B. M. Corporation MN Environmental Quality Board Petty Cash Jackie Dawald Petty Cash City of Hutchinson Citizens Bank & Trust State Treasurer State Treasurer Sheila Pawlicki S & L Energy Systems Mark Borseth Jennifer Cramer David J. Kracht Williams Steel & Hardware MN Electric Supply Co. Citizens Bank & Trust Apollo Piping Supply Electronic Center Inc. Graybar Electric Debbie Mortenson David Pierce Joseph Ortner Jill Kiecker Julie Kastens Thompson Arthur Janzen Vera Jannicke Robert T. Christensen Medical insurance Employee deferred comp withheld Employee deferred comp withheld Registration Life insurance Rent Deposit to Contribution account Deposit to Bond & Interest Payment account Accident insurance withheld Due to Natural Gas Division Accounts Receivable Legal retainer Plant supplies Engine inventory #8 Oil Engine inventory #7 Transfer to Natural Gas Division Employee utility bills withheld Lease, maint service Assessment - Power Plant Siting Meter refunds & interest Overpayment of bill Postage Contribution Federal tax withheld PERA withheld & expense FICA withheld & expense Overpayment final 'bill Meter refund & interest Plant supplies Mdse. Office supplies Plant supplies Plant supplies Inventory, plant supplies, mdse. Meter refund & interest Meter refund & interest 4,522.48 50.00 909.00 60.00 40.52 53.00 20,900.00 55,687.50 86.50 972,609.15 400.00 17.68 365.52 244.52 128.37 180,000.00 1,157.50 880.50 691.90 292.35 150.00 745.93 62,500.00 4,424.38 3,995.08 3,678.19 17.77 97.66 6.53 3.53 2.16 18.54 98.78 8.00 153.95 47.81 5,483.64 21.20 42.60 21.20 21.30 21.30 42.40 21.30 4.98 J �1 (J MARCH - ELECTRIC (cont.) Lester Baumgartner Meter refund & interest 42.40 Eldon Barkeim Meter refund & interest 21.30 Petty Cash Office supplies, gas, meeting 296.66 & school expenses Putnam Fund Dist. Employee deferred comp withheld 50.00 ICMA Retirement Corp. Employee deferred comp withheld 909.00 Emblom Bros. Construction Estimate #3 - 69KV switchgear 233,517.87 Siemons -Allis Inc. Estimate #2 - 69KV switchgear 5,267.00 Westinghouse Electric Estimate #3 - 69KV switchgear 81392.70 Hutchinson Utilities Expenses - lawsuit 500.00 Citizens Bank & Trust Federal tax withheld 4,135.68 Commissioner of Revenue State tax withheld 5,160.81 State Treasurer PERA withheld & expense 3,827.83 State Treasurer FICA withheld & expense 3,407.37 Continental Assurance Co. Life insurance 712.06 Robins,Zelle, Larson Legal fees 365.02 Central Eyewear Safety glasses 31.00 Dale Sturges Snow removal 247.50 Hutchinson Utilities Due to Natural Gas Division 8,000.00 Interest on CD Eugene Daggett Expenses - lawsuit 312.44 Williams Steel & Hardware Tools 25.10 Electronic Center Plant supplies 69.85 G T C Auto Parts Plant supplies, mdse., truck 64.69 maint. Anderson Chemical Co. Chemicals 1,312.18 Associated Consultants Engineering fees 4,877.75 Charles Bailly & Co. Audit 4,900.00 Franklin Boller Daily newspaper 16.80 Border States Supply Inventory, meter maint 633.67 Burlington Northern Lease 25.00 Burmeister Electric Meter inventory 630.68 Case Power & Equipment Power operated equip maint. 61.92 Central MN Communications Radio expense 152.48 City of Hutchinson Bldg. maint. 250.00 Commissioner of Revenue Sales tax 22,046.51 Connie's Custom Paint Power operated equip maint. 95.00 Ed Davis Business Machines Office supplies 380.18 Dey Appliance Parts Mdse. 27.08 The Drawing Board Office supplies 23.33 Family Rexall Drug Office supplies 52.77 Farm & Home Distributing Misc. maint. 8.64 Four Seasons Services Cup inserts 35.00 H & C Electric Supply Mdse 91.00 Hillyard, Inc. Mdse., bldg. maint. 25.88 Nome Bakery Cookies 185.00 Hutchinson Telephone Co. Telephone 1,389.44 Hutch Util Employee Fund Employees fund withheld 100.50 J 1 MARCH - ELECTRIC (cont.) Hutchinson Utilities - UB I B E W Local 949 Jahnke's Red Owl Junker Sanitation Krasen Plumbing & Heating Lakes Gas Company McGraw'- Edison Service McLeod County Sanitary Landfill Mankato Business Products W. V. Markin & Company Petersen - Wisdorf Power Process Equip. Pumps & Supplies Schmeling Oil Company Harold K. Scholz Co. Sorenson Farm Supply Structural Specialties Twin City Testing United Building Centers United Power Association Vaughn's W.D. Cooling X -Ergon General Trading Co. R. H. Alexander Petty Cash Petty Cash MN Benefit Association Fireman's Fund Insurance Albrecht Oil Company H & C Electric Supply Allen Office Products American Linen Supply American Welding Supply Anderson Chemical Co. Anderson Interiors Big Bear Inc. Brandon Tire Case Power & Equip. Central Eyewear Coast -To -Coast Fabricare Cleaners Farm & Home Dist. Engines 96,692.37 Plant & Utility 5,087.21 Center Labor 4,026.14 Union dues withhels Coffee Refuse service Water system maint Gas Engine maint #3 Refuse expense Office supplies Engine maint #8 Inventory Plant supplies Engine maint #4 Plant supplies Engineering supplies Plant supplies Power operated equip maint Engine maint #8 Bldg maint 69KV switchgear Bldg maint Power operated equip maint Plant supplies Plant supplies, bldg maint, mdse, maint Expenses - lawsuit Meter refunds & interest, office supplies, gas, meetings Expenses - lawsuit Misc. insurance withheld Misc. insurance withheld Gas, plant supplies Inventory, meter maint Office supplies Laundry Plant supplies Chemicals Bldg maint Plant supplies Truck maint Power operated equip maint Safety glasses Truck maint, bldg maint, tools Laundry Plant supplies, mdse 105,805.72 451.25 126.82 80.00 25.45 146.47 9,177.00 1.00 85.32 838.20 1,024.80 92.26 151.87 57.87 181.78 9.30 309.40 479.00 1,940.00 140.07 138.50 57.50 131.67 228.90 1,392.32 220.27 296.48 10.00 98.08 48.01 322.28 105.15 75.71 12.50 1,220.00 21.92 15.99 135.51 217.12 75.00 77.42 128.50 63.03 rf �- 9 C� MARCH - ELECTRIC (cont.) Farmers Elevator Assn. Fitzloff Hardware Goodway Tools Corp Hutchinson Iron & Metal Hutchinson Leader Kab 1e' s Leef Bros Inc. Maintenance Engineer LTD W. P. & R. S. Mars Co. MN Lift Truck Corp. MN Municipal Util Assn. G. F. Nemitz Northern States Supply Paper Service Plaza OK Hardware Quade Electric Rockfor t Simonson Lumber Sterling Electric Co. United Power Association Welders Supply Co. Border States Supply Medical Insurance Plant supplies Bldg maint Tools Plant supplies Advertising Plant supplies Laundry Plant supplies, bldg maint Plant supplies Power operated equip maint Meeting & school expense Bldg maint Truck maint Plant supplies Plant supplies, bldg maint Plant supplies Plant supplies Bldg maint, tools Mdse Purchased power Plant supplies Mdse, inventory MARCH PAYABLES - GAS Putnam Fund Dist. ICMA Retirement Corp Continental Assurance Co. Colonial Life & Accident First State Federal Sterling Electric Central Petroleum Hutch Utilities Hutch Utilities State Treasurer State Treasurer Citizens Bank & Trust Apollo Piping Supply Bonded Products State Treasurer State Treasurer Commissioner of Revenue Citizens Bank & Trust Continental Assurance Putnam Fund Dist ICMA Retirement Corp American Meter Division Charles Bailly & Company Burlington Northern Case Power & Equipment Energy Economics Hutch Util Employee Fund Employee deferred comp withheld Employee deferred comp withheld Life insurance Accident insurance withheld Deposit to C/D savings account Supplies Oil Transfer to Municipal Electric Plant Employee utility bills withheld FICA withheld & expense PERA withheld & expense Federal tax withheld Inventory, maint of mains Other expenses FICA withheld & expense PERA withheld & expense State tax withheld Federal tax withheld Life insurance Employee deferred comp withheld Employee deferred comp withheld Meter maint Audit Lease Power operated equip maint Meter parts Employee fund withheld 4.00 3.46 519.28 2.00 47.62 5.00 44.45 83.61 19.33 17.18 165.84 50.05 2.59 162.09 46.91 2.40 675.97 337.36 92.14 391,761.89 70.16 273.23 1,022.76 250.00 50.00 25.48 24.50 500.00 8.85 122.27 180,000.00 445.00 760.98 971.99 ,990.13 78.94 85.98 808.60 1,005.02 1,268.72 1,093.54 281.49 250.00 50.00 90.73 3,300.00 20.00 185.78 39.06 24.00 [1 L MARCH - GAS (cont.) Hutchinson Utilities - UB I B E W Local 949 Lakes Gas Company Northern States Supply R. G. Read & Company Sweeney Brothers Tractor General Trading R. H. Alexander Circle -Hutch Utility Board Albrecht Oil American Meter Division American Welding Supplies Brandon Tire Case Power & Equip Energy Economics Hutchinson Wholesale L & P Supply Company Minnesota Life Truck MN Municipal Util Assn. Northern States Supply Plaza OK Hardware Swanke Motors Welders Supply Circle -Hutch Utility Erickson Oil Products Hutchinson Utilities Hutchinson Utilities - UB Medical Insurance Usage at peak shaving, lab Union dues withheld Gas Switch Meter maint Power operated equip maint Truck & power operated equ Meeting expense - MMUA Purchased gas Gas Meter maint Welding supplies Truck maint Power operated equip maint Meter parts Truck maint Power operated equip maint Power operated equip maint Meeting & school expense Sander Plant supplies Truck maint Welding supplies Purchased gas Gas Due to Municipal Electric Plant - March expenses Gas or 1,520.23 113.50 241.67 15.74 9.60 53.84 ip maint 36.86 10.60 2,402.14 14.86 77.34 144.51 56.29 651.37 18.62 7.43 9.98 17.18 124.16 143.65 47.60 24.40 36.11 596,630.06 83.91 15,390.63 There being no further business, motion was made by Commissioner Lyke, seconded by Commissioner Daggett to adjourn the meeting at 4:00 p.m. ATTEST F H.' W. Filk, President F` 103.08 70.40 Q 1�