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04-27-1981 HUCMRegular Meeting April 27, 1981 All Commissioners were present, also present were Mgr. Alexander, Ruth Hakel, Counsel Peterson and Robert Weida of National Security Insurance Underwriters. The meeting was called to order at 2:00 p.m. by President Filk. A motion was made by Commissioner Daggett, seconded by Commissioner Tracy to accept the minutes and bills of the Regular Meeting of March 30, 1981 in their printed form as presented. Motion was carried. A motion was made by Commissioner Tracy, seconded by Commissioner Daggett to accept the minutes of the Special Meeting of April 7, 1981 in its printed form as presented. Motion was carried. Mgr. Alexander presented Robert Weida of National Security Insurance Underwriters. Mr. Weida presented a recommendation for Boiler and Machinery insurance coverage. He explained in detail the coverages, the provisions and the premiums of the plan plus the advantages of working with Minnesota Municipal Utilities Association to eventually insure all of the members. After a question and answer period, Mr. Weida thanked the Commission and departed. Mgr. Alexander expressed a desire to work further with Mr. Weida concerning coverages and premiums. On a motion by Commissioner Daggett, seconded by Commissioner Tracy, Mgr. Alexander was instructed to check with Mr. Weida and other insurance companies for coverage and premiums on Boiler and Machinery. Motion was carried. President Filk questioned management regarding accounts payable. After discussion, the Commission requested that payables be listed current with the financial statement presented. President Filk made a comment on the March financial report concerning the deficit on the Electric Division net income. Much discussion took place concerning the problem. Mgr. Alexander cited the need for repair on the front roof overhang (canopy). Two bids to repair the area were presented. They were from Gene Betker and Richard Larson and each included three approaches to make the repair. Commissioner Daggett suggested repairing the area in a different manner. The Commission directed Mgr. Alexander to explore alternates to the type of repair contained in the bids. Mgr. Alexander briefly outlined a new procedure for collection of utility bills involving rental property. Counsel Peterson presented a letter and an agreement that he had drawn up. He read both items and asked for comments. Discussion took place and the decision was made to make the letter one of information only to be presented with the agreement. On a motion by Commissioner Daggett, seconded by Commissioner Tracy all owners of rental property would be given a copy of the letter and the agreement which would be effective June 1, 1981. (Copies attached) Motion was carried. The former Gas Warehouse was then discussed in that the present owner, Mr. Randall Simmons, is in arrears on taxes and monthly payments. Counsel Peterson informed the Commission on its position concerning property sold on a Contract for Deed. On a motion by Commissioner Daggett, seconded by Commissioner Tracy, Counsel Peterson was instructed to formulate and send a letter to Mr. Randall Simmons asking his intent and stating our position on the taxes and payments. Motion was carried. Mgr. Alexander reported on engines as follows: #7 - New bearings being installed at a cost of approximately $80,000.00 and should be back on line in one month. #8 - Two experts from General Electric due on April 28, 1981 to solve low speed problems. #9 - Concerning the Curtiss - Wright litigation - our legal counsel and attorneys from Rolls Royce have spent two days checking records. Counsel Richard Peterson cited the amount of time he was spending as legal counsel for the Hutchinson Utilities Commission. Under the present agreement he receives $200.00 a month as compensation. He requested the amount be set at $400.00. Discussion on the subject took place. A motion was made by Commissioner Tracy, seconded by Commissioner Daggett that Counsel Peterson be compensated at $400.00 per month beginning May 1, 1981 and that all normal legal items will be covered including Union negotiations. Any other out of the ordinary items will be discussed with the Commission and compensated by agreement. Motion was carried. Mgr. Alexander explained that after Commission action at the regular meeting of March 30, 1981 to allow the purchase of an Electro Watchman Burglar System, he had been advised by Hutchinson Police on the weakness in certain areas. He recommended the system sold by Public Safety Equipment and cited reasons why it was better. On a motion by Commissioner Daggett, seconded by Commissioner Tracy that the motion made on March 30, 1981 to purchase the Electro Watchman system at $4,804.00 be rescinded. Motion was carried. A motion was made by Commissioner Tracy, seconded by Commissioner Daggett to purchase a burglar alarm system from Public Safety Equipment for $1,780.00. Motion was carried. Mgr. Alexander reported on #3 generator and presented some tentative repair prices. After discussion, the Commission directed him to get firm bids on the repairs. The following are February and March payables: FEBRUARY PAYABLES - ELECTRIC A & B Electric Plant Supplies 5.70 Albrecht Oil Gasoline 104.43 Allen Office Products Office Supplies 291.42 American Linen Supply Laundry 54.49 American Welding Supply Plant Supplies 98.83 Anderson Chemical Co. Chemical Inv. 4,059.18 Anderson - Waalen Inter. Paint for Utility Center 9.78 Border States Electric Transformer Inventory 117.28 Brinkman Studios Film Finishing 2.65 Bur. of Busi. Practice Manuals - Supervision 265.35 Burmeister Electric Meter Inventory 333.66 Central MN Comm. Radio Maint. 42.00 Commissioner of Revenue Sales Tax 12,520.06 Commissioner of Revenue State Tax Withheld 3,938.69 Cooper Energy Services Engine Inventory #7 1,579.67 Ed Davis Busi. Mach. Office Supplies 41.94 Fabricare Cleaners Laundry 195.95 Family Rexall Drug Office Supplies 30.77 Farm & Home Dist. Plant Supplies 41.24 Farmers Elevator Assn. Misc. Expense 2.00 Fischer Service Co. Engine Inventory X68 210.53 John Fluke Mfg. Co. Tool - Plant 354.00 Forbes Auto & Service Truck Maint. 21.70 Four Seasons Services Cup Inserts 33.40 G T C Auto Parts Truck Maint., Plant Supplies 33.10 Gamble Store Plant Supplies 8.68 General Electric Co. Engine Maint. #8 2,933.65 General Trading Co. Truck Maint., Plant Supplies, 513.06 Mdse. Graybar Electric Co. Plant Supply Inventory 34.30 H & C Electric Mdse. 135.26 Hanson Pump Service Engine Inventory #8 130.20 Heikes Hardware Hank Plant Supplies 15.25 Hickory Insulation Engine Maint. - All Units 356.40 Home Bakery Rolls 305.40 Hopkins douse School Expense 208.00 Hutch Wood Products Overhead Line Expense 14.10 Hutchinson Leader Advertising 23.11 Hutch Mfg. & Sales Engine Maint. #8, Misc. expense 194.05 Hutchinson Oil Co. Plant Supplies 29.50 Hutchinson Telephone Co. Telephone 1,477.75 Hutch Util - Empl. Fund Employee Fund Withheld 117.00 Hutch Utilities - U.B. Engines 146,142.00 151,235.07 Utility Center 2,169.67 Plant 1,228.34 Interdepart Labor 1,695.06 Hutch Wholesale Supplies Truck Maint., Plant Supplies 413.15 I B E W Local 949 Union Dues Withheld 456.27 Ink Spots Inc. Office Supplies 63.50 Junker Sanitation Refuse 76.00 Kato Tool & Equip. Mdse. 107.82 L & P Supply Co. Misc. - Distribution 8.00 Leef Bros. Inc. Laundry 176.90 Lynn Card Co. Business Cards 53.10 Natl. Fire Protection Assn Electrical Code Book 22.42 Northern States Supply Mdse. 12.89 Chas. Olson & Sons Truck Maint. 27.88 Output Subscription 9.97 Plaza OK Hardware Plant Supplies 43.02 Power Supply Co. Maint. Fuel Oil System 121.63 Premier Fastener Co. Plant Supplies 576.28 Quade's Plant Supplies 1.30 Radisson South Hotel School Expense 48.15 Rockite Silo Inc. New Meter Room 462.80 Simone Engineering Engine Inventory #3 89.17 Simonson Lumber Warehouse, Plant Supplies 259.18 Sorenson Farm Supply Maint. Engine #8 23.55 The Standard Register Co. Office Supplies 1,095.11 Sterling Electric Co. Plant Supplies, Misc. 36.39 Swanke Motors Truck Maint. 2.46 Thorsen, Campbell, Rolando Audit 4,250.00 Twin City Testing Oil Test 254.00 Uber Glove Co. Misc. - Distribution 73.75 Welders Supply Co. Plant Supplies 73.32 W E S C 0 Distribution Inventory 95.25 Wigen Chevrolet Co. Truck Maint. 8.05 Wm. Steel & Hardware Plant Supplies 37.05 Zahl Equipment Co. Truck Maint. 5.17 Anderson Chemical Chemical Inventory 2,611.01 Apollo Piping Maint. Engine #8, Water System 707.15 Border States Elec. Transformer Inventory 12,384.00 Culligan Water Condition Misc. Expense 12.60 General Electric Supply Engine Inventory #8 57.03 Hutchinson Utilities Collection Expense 159.86 Jahnke's Red Owl Coffee 148.31 Mankato Business Products Office Supplies 38.58 MN Valve & Fitting Co. Misc. Expense, Engine Inv. #8 264.30 Precision Castweld Engine Inventory #3 2,360.00 Quast Transfer Inc. Freight 21.80 Robins, Davis & Lyons Legal Fees 2,853.23 United Power Assn. Purchased Power 145,226.68 Wm. Steel & Hardware Plant Supplies 181.40 Petty Cash School Expense 298.21 Nate Smutka Donald Hantge Lloyd Lust Duane Mallak Brian Martinson Daniel Nussbaum Robyn Payne Linda Rolfe Arnold Tessmer Tom Nemitz School Expense Meter Refund & In t. Snow Plowing FEBRUARY PAYABLES - GAS Albrecht Oil Gasoline American Welding Supplies Misc. Case Power & Equip. Truck Maint. Commissioner of Revenue State Tax Withheld Freund Can Company Misc. G T C Auto Parts Maint. Power Operated Equip. General Trading Co. Maint. of Meters & Regulators Hutch Iron & Metal Truck Maint. Hutch Util - Empl Fund Employee Fund Withheld Hutch Utilities - U.B. Gasoline, Interdepartmental Labor Hutch Wholesale Supplies Truck Maint. I B E W Local 949 Union Dues Withheld McLeod Coop Power Assn. Electric Usage at Peak Shaving Minvalco Inc. Misc. Supplies Schramm Implement Maint. DigzAll Seaman Company Maint. Power Operated Equip. Sorenson Farm Supply Maint. Power Operated Equip. Sterling Electric Co. Misc. Supplies Thorsen, Campbell, Rolando Audit Uber Glove Company Misc. Supplies Circle -Hutch Utility Purchased Gas Circle Pines Utility Purchased Gas S J & F Enterprise Warehouse MARCH PAYABLES - ELECTRIC Pauline Bipes Mrs. Fred Briggs Citizens Bank & Trust Colonial Life & Accident Fresco Petty Cash Hutchinson Utilities - UB Natural Gas Division Peterson - Wisdorf Inc. Richard Peterson Marge Schiro Siemans -Allis Inc. Franklin Boller Citizens Bank & Trust H & C Electric Petty Cash Meter Reading Rent Bond & Interest Payment Acct. Accident Insurance withheld Tools Meter Refunds & Interest Employees Utility bills w/h Due to Gas - Accounts Receivable February Underground Maint. Legal Retainer Meter Reading Loop Line - Regulators Newspaper Printing Deposit Slips Distribution Operation Exp. Postage 100.07 21.30 21.30 42.60 21.30 42.40 42.60 31.80 42.60 95.00 66.17 9.15 329.58 755.51 43.27 111.79 151.18 12.00 21.00 2,241.49 68.21 76.00 144.40 38.07 5.65 457.31 9.28 11.45 2,750.00 73.75 514,523.05 7.26 230.00 290.00 20.00 55,070.84 58.50 208.76 264.67 840.00 630,347.96 69.00 200.00 290.00 59,304.00 16.80 6.30 200.90 538.93 1 1 1 1 I. B. M. Corp. Omega Engineering Vincent Brass & Alum American Public Power Assn Apollo Piping Supply Data Documents Inc. General Electric Supply Gerry's Vision Center Graybar Electric Co. H & C Electric Hutchinson Co -op I. B. M. Corp. Krasen Plumbing & Heating Mankato Business Prod. Northland Electric Supply Oakite Products Inc. Chas. Olson & Suns Pamida Inc. Power Supply Company Sterling Electric W E S C 0 Wigen Chevrolet Co. Zep Manufacturing Blue Cross & Blue Shield Continental Assurance Co. Midwest Gas Assn. Steve Dugan Citizens Bank & Trust State Treasurer Transport Clearings Roilgard Bristol Babcock Donald Chapman Quast Transfer Graybar Company The Bendix Corp. McGraw- Edison Service Citizens Bank & Trust Citizens Bank & Trust State Treasurer State Treasurer Graybar Electric Co. Minn. Bearing Co. Aerospace Division Coast -To -Coast Store First National Bank Petty Cash John Wabbe LeRoy Studeman Tim Stevens Pat Simondet Dan St. Pierre Evelyn Olson Maint. Charge Misc. Expense Misc. Plant Expense Cogeneration Manual Plant Supplies Office Supplies Engine Inventory #8 Safety Glasses Engine Maint. #3, 4, 7 Mdse. Misc. Truck Expense Maint. Charge Maint. Eng. X64, Water Sy Office Supplies Plant Supply Inventory Plant Supplies Truck Maint. Coffee Filters Maint. All Engines Plant Supplies Meter Inventory, Meter Truck Maint. Maint. - Distribution Ex Medical Insurance Life Insurance Registration Meter Refund Federal Tax Withheld PERA Withheld & Expense Freight Plant Supply Inventory Engine Inventory #3 Collection Expense Freight Office Supplies Engine Maint. #8 Engine Inventory #3 Certificate of Deposit 90 days 12.75% Federal Tax Withheld PERA Withheld & Expense FICA Withheld & Expense Plant Supply Inventory Engine Inventory #1 Maint. Engine #8 Plant Supplies Certificate of Deposit 60 days 14.5% Meter Refunds & Interest Meter Refunds & Interest s tem Main t. P• 331.00 58.41 110.78 35.00 73.16 207.32 48.73 78.00 6.89 197.19 35.00 390.00 67.76 25.18 246.94 115.80 150.06 10.30 679.09 117.95 2,406.85 325.34 247.50 6,024.24 48.95 145.00 6.03 4,977.33 3,676.05 91.31 1,239.37 169.50 580.58 348.82 29.35 1,509.00 1,092.12 113,000.00 5,082.27 3,677.73 6,703.34 58.22 79.43 1.91 57.28 400,000.00 203.80 42.60 42.40 21.20 42.60 21.30 42.60 Steven Issendorf Meter Refund & Interest 21.30 Tom Gordon 42.40 Floyd Freyholtz 21.20 Marlys Dettman 21.20 Timothy Cavanaugh 42.40 Westinghouse Elec. Corp. Maint. Engine #2 40,495.00 Hutchinson Oil Co. Lubricant Inventory 10,593.25 Albrecht Oil Co. Gasoline 144.90 American Linen Supply Laundry 52.81 Amoco Oil Company Gasoline 15.09 Apollo Piping Supply Plant Supplies 13.75 Associated Consultants Engineering Fees 9,082.73 Border States Electric Distribution Inventory 39.60 Central MN Communications Radio Maint. 21.00 Continental Safety Equip. Misc. - Distribution 35.59 Culligan Water Condition Misc. - Plant 40.50 Electric Motor Repair Sump Pump Maint. 30.12 Four Seasons Service Cup Inserts 33.40 H & C Electric Mdse. 314.58 Harmon Glass Truck Main 63.99 H. A. Holden Inc. Plant Supplies 22.26 Hutch Util - Empl Fund Employee Fund Withheld 117.00 Hutch Utilities - U.B. Engines 181,549.32 187,852.49 Plant 734.49 Utility Center 1,231.90 Interdepart Labor 4,336.78 I B E W Local 949 Union Dues Withheld 460.76 International Coin Buyers Overpayment of Billing 61.57 Junker Sanitation Refuse Service 76.00 Kemske Paper Company Office Supplies 170.20 Krasen Plumbing & Heating Maint. Engine #8 1.08 Leeds & Northrup Engine Inventory #9 17.73 Leef Bros. Laundry 165.04 McGraw- Edison Service Engine Inventory #3 85.86 Mankato Business Products Office Supplies 46.15 Northern States Supply Inc Tools - Plant 58.30 Omega Engineering Misc. - Plant 87.94 Plowman's Inc. Truck Maint. 70.50 Power Process Equip Maint. Water System 4,437.85 Shopko Stores Coffee Maker 39.99 Uber Glove Company Misc. - Distribution 119.01 Uniforms Unlimited Uniforms 72.80 United Power Assn. Purchased Power 136,037.88 World Travel Meeting Exp. - R. Alexander 218.00 Allen Office Products Office Supplies 36.10 American Welding Supplies Misc. - Plant 44.74 Anderson Chemical Chemical Inventory 5.96 Apollo Piping Supply Plant Supplies 35.49 Border States Electric Warehouse, Underground Maint. 319.92 Burmeister Electric Meter Inventory 3,233.13 Central Contractors Tools - Plant 60.38 City of Hutchinson Water Bills 177.04 Coast -To -Coast Stores New Meter Room, Plant Supplies 134.73 Commissioner of Revenue Sales Tax 10,070.10 Engine Inventory #3, Plant Diesel Service Co. Supplies Dostal & Oleson Oil Plant Supplies Fabricare Cleaners Laundry Family Rexall Drug Office Supplies Farm & Home Distributing Overhead Line Maint. Fresco Misc. - Distribution G. T. C. Auto Parts Maint. Engine #2 Gamble Store Maint. Engine #2, Meter Room Grimstad Inc. Maint. Engine #8 Heikes Hardware Hank Meter Room, Tools Home Bakery Rolls Hutchinson Co -op Truck Maint. Hutch Farm Service Loop Line Hutchinson Leader Advertising Hutchinson Telephone Telephone Hutch Wholesale Supplies Truck Maint. - Plant Supplies Ingersoll -Rand Company Maint. X68 Ink Spots Office Supplies Jahnke's Red Owl Coffee Juul Contracting Meter Room Krasen Plumbing Misc. - Distribution G. F. Nemitz & Sons Plant Supplies Olson Chain & Cable Co. Tool - Distribution Pamida Inc. Paper Service Co. Coffee Filters Plaza OK Hardware Plant Supplies Robert E. Porath, Diesel Plant Supplies Consultant Maint. Engine #1, 2 & 7 Power Process Equip. Maint. Water System Price Electric Meter Room, Mdse. Quade's Misc. - Plant Rockite Silo Meter Room Simonson Lumber Meter Room, Bldg. Maint. Snap -On Tools Tool Sorenson Farm Supply Meter Room, Misc. Expense Sterling Electric Co. Bldg. Maint. - Plant T & R Electric Transformer Inventory Welders Supply Co. Misc. W E S C 0 Distribution Inventory Wigen Chevrolet Truck Maint. Zep Manufacturing Plant Supplies Petty Cash Postage, Gas, School Expense Hutch Mfg. & Sales Misc. General Trading Co. Truck Maint. H & C Electric Plant Supplies, Mdse. Tools United Electric Corp. Mdse. Northland Electric Supply Meter Room Commissioner of Revenue Engine Inventory #3, Plant 95.46 Supplies Plant Supplies 365.85 Laundry 236.75 Office Supplies 61.61 Overhead Line Maint. 21.76 Misc. - Distribution 29.28 Maint. Engine #2 8.50 Maint. Engine #2, Meter Room 20.78 Maint. Engine #8 36.47 Meter Room, Tools 79.16 Rolls 344.40 Truck Maint. 35.00 Loop Line 5.70 Advertising 10.95 Telephone 1,230.84 Truck Maint. - Plant Supplies 130.69 Maint. X68 1,845.89 Office Supplies 43.50 Coffee 135.23 Meter Room 11.80 Misc. - Distribution 7.50 Plant Supplies 7.70 Tool - Distribution 18.78 Coffee Filters 10.30 Plant Supplies 165.39 Plant Supplies 63.66 Maint. Engine #1, 2 & 7 3,147.70 Maint. Water System 1,394.50 Meter Room, Mdse. 216.57 Misc. - Plant 62.18 Meter Room 64.91 Meter Room, Bldg. Maint. 1,584.65 Tool 22.45 Meter Room, Misc. Expense 53.17 Bldg. Maint. - Plant 102.32 Transformer Inventory 810.00 Misc. 54.43 Distribution Inventory 822.50 Truck Maint. 14.70 Plant Supplies 614.50 Postage, Gas, School Expense 243.19 Misc. Truck Maint. 34.29 Plant Supplies, Mdse. Tools 590.14 Mdse. 116.78 Meter Room 156.82 Plant Supply Inventory 57.22 State Tax Withheld 3,920.62 MARCH PAYABLES - GAS Colonial Life Accident Insurance Withheld 12.00 First National Bank Deposit to Incremental Pricing 26,141.60 Account First State Federal Deposit to Contract for Deed 500.00 Account Hutch Utilities - U.B. Employees utility bills w/h 244.00 American Meter Division Meter Inventory 1,132.88 Arps Division of Chrom Maint. Trucks 994.32 Case Power & Equip. Truck Maint. 65.08 City of Hutchinson Contribution 62,500.00 Hutchinson Utilities Due to Elec - Feb Expenses 9,969.00 Wally's Tire Shop Truck Maint. 116.00 Wigen Chevrolet Truck Maint. 162.66 Midwest Gas Assn. Registration - 0. Kuiken 145.00 Citizens Bank & Trust Federal Tax Withheld 1,021.39 State Treasurer PERA Withheld & Expense 714.01 Citizens Bank & Trust Certificate of Deposit 170,000.00 90 days 12.75% Circle Hutch Utility Purchased Gas 3,703.09 Citizens Bank & Trust Federal Tax Withheld 1,097.96 State Treasurer PERA Withheld & Expense 736.92 State Treasurer FICA Withheld & Expense 1,015.18 Albrecht Oil Company American Meter Division Gasoline Meter Inventory 82.49 32.99 Apollo Piping Supply Misc. Supplies 78.41 Brandon Tire Truck Maint. 2.00 Commissioner of Revenue State Tax Withheld 753.84 Fisher Controls Co. Maint. of Meters & Regulators 12.66 Hydraulic Service Inc. Truck Maint. 64.50 IBEW Local 949 Union Dues Withheld 76.00 Harmon Glass Truck Main 31.99 Hutch Util - Empl Fund Employee Fund Withheld 21.00 Hutch Utilities - U.B. Gasoline, Interdepartmental Labor 2,866.80 McLeod Coop Power Assn. Elec Usage - Peak Shaving 38.68 Tinker & Rasor Warehouse 415.19 Uber Glove Company Misc. Supplies 119.01 World Travel School - K. Krueger 469.00 American Welding Supplies Misc. Supplies 9.15 Circle Hutch Utility Purchased Gas 454,990.61 Circle Pines Utility Purchased Gas 17.54 Coast -To -Coast Stores Truck Maint. 7.59 Hutch Wholesale Maint. Trucks 39.45 L & P Supply Co. Misc. Supplies 42.92 Lakeland Engineering Misc. Supplies 25.13 Minvalco Inc. Fittings Inv. 57.85 Plaza OK Hardware Misc. Supplies 63.66 Sorenson Farm Supply Maint. Trucks 5.75 West Central Industries Misc. Supplies 22.44 Wigen Chevrolet Trucks Maint. 7.35 Circle Hutch Utility Purchased Gas 3,453.35 Kerry Krueger School Expense 228.00 General Trading Co. Truck Maint. 42.56 There being no further business, the meeting adjourned on a motion by Commissioner Daggett, seconded by Commissioner Tracy. Motion was carried. Clinton Tracy, Secretary ATTEST H. W. Filk, President 1