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05-28-1974 HUCM8 Special Meeting May 28, 1974 All Commissioners and Manager Wacker were present at a Special Meeting held May 28, 1974. The meeting was called to order by President Quade at 10:30 A.M. Motion was made by Commissioner Tracy, seconded by Commissioner Filk to set the next regular meeting date to June 18, 1974. After discussion, a motion was made by Commissioner Filk, seconded by Commissioner Tracy and unanimously carried to place the following property for sale: Gas Warehouse $85,000.00 (To the City of Hutchinson $75,000.00) Garage and Warehouse $150.000.00 Office Building $34,500.00 Motion was made by Commissioner Tracy, seconded by Commissioner Filk and unanimously carried to adjourn at 11:30 A.M. - G Clint Tracy, Secretary ATTEST: \i._ H. P. Quade, President 1 1 S HUTCHINSON UTILITIES C0194ISSION EMPLOYEE WORK RULES AND REGULATIONS HOURS OF WORK The regular workweek for all employees shall consist of forty (40) hours. The regular workweek shall begin 12:01 A.M. on Sunday and term- inate at 12:00 P.M. midnight on Saturday. The regular hours of work for other than shift workers except ser- vicemen shall be from 8:00 A.M. to 5:00 P.M. with one hour intermission between 11:00 A.M. and 2:00 P.M. for meals each day, Monday to Friday, inclusive. The regular hours of work for shift workers engaged in performing the classification of work where service is required twenty -four (24) hours per day and seven (7) days per week shall be as follows: Shift workers shall work in accordance with a posted working schedule of a combination of days on duty with two or three days off in such a way that over a period of a calendar year, a shift worker will work no more than an average of 40 hours per workweek. Overtime at time and one -half rates shall be paid for all hours worked in excess of eight (8) hours per day or forty (40) hours per week except that shift workers shall be compensated at overtime rates for all hours worked in excess of their regular posted schedule. Shift workers will not be allowed overtime for work performed on Sundays, when such work is performed on their regular shift. A shift differential of 3.06 per hour for hours 4:00 P.M. to 12:00 midnight. A shift differential of $.15 per hour from 12:00 midnight to 8:00 A.M. A shift differential will not be allowed for time not worked such as vacation time, sick leave time, etc. L' -2- HOLIDAY PROVISIONS AND PAY Employees shall receive the following paid holidays: New Year's Day Labor Day President's Day (3rd Mon. in Feb.) Columbus Day Good Friday (1/2 day) Veterans Day Memorial Day Thanksgiving Fourth of July Christmas (1 1/2 days) When a nationally observed holiday falls on Sunday, the following day shall be the holiday. When a holiday falls on Saturday, the depart- ment shall observe the previous Friday. Shift workers who are required to work an eight (8) hour shift on a holiday shall be compensated by receiving double time and one -half. Other employees who are required to work on a holiday shall be paid the same rate as shift workers. When a holiday .falls on an employee's sche- duled day off and he is not otherwise compensated for said holiday, he shall receive eight (8) hours pay at straight time rates for said holiday. In order to qualify for the eight (8) hours of straight time holiday pay for a holiday not worked, it is required that the employee shall work the last scheduled work day or shift prior to and the first scheduled work day following the holiday, unless employee is absent before or after a holiday, for such reasons as vacation, sick leave, jury duty, and death in immediate family. VACATIONS All employees shall be entitled to vacation with regular pay each fiscal year in accordance with the following rules: Any regular employee who has been employed one (1) full year shall be entitled to a vacation of one week containing five (5) work days with Pay Any regular employee who has been employed two (2) full years shall be entitled to a vacation of two (2) weeks containing ten (10) work days with pay. Any regular employee having 15 years or more of continuous service shall be entitled to three (3) weeks containing fifteen (15) work days vacation with pay. Any regular employee having 20 years or more of continuous service shall be entitled to four (4) weeks containing twenty (20) work days vacation with pay, subject to the following: -3- Time spent by the employee on leaves of absence and lay off shall not be considered in determining the time required to qualify for vaca- tions. All vacation time must be taken prior to December 31st of the year under consideration. All vacations shall be taken on consecutive days unless the depart- ment head and the employee agree on a different division of vacation time. Vacation time shall not accumulate from the fiscal year to another. If an employee takes his or her vacation during a week in which one of the holidays falls, the employee shall be entitled to an additional day off. The additional day off shall be taken at such time as mutually agreed upon between the employee and the department head. Vacation time shall start on Sunday for each vacation period, unless other arrangements are mutually agreed upon between the employee and the department head. Vacation granted each year shall have been earned the previous year. Regular employees vacation does not apply to labor and school stu- dents who are employed from time to time on a temporary basis. Beginning January 1st, or as soon as practical thereafter, of each calendar year, department heads will consult with all regular employees entitled to vacations and, from such consultation, a working schedule for vacation period shall be established and posted on or before April 15th. On split vacations, seniority shall apply only to the first choice. SICK LEAVE POLICY All regular full time employees shall be granted sick leave. The duration of sick leave with pay shall be based on one -half day per month for the first two years, and one (1) day per month the third and remain- ing years of full time employment. Sick leave will accumulate from year to year to a.maximum of 85 days. Employee may be required to present evidence satisfactory to the department of inability to work due to illness or accident. Employee must adopt such remedial measures as may be commensurate with his disability and permit such reasonable examinations and inquires by the employer's medical representative or other suitable representative as in the employer's judgment may be necessary to ascertain employee's condition. 0 a -4- If an employee becomes ill and must stay home from work, he shall notify his department head before his work day begins. If an employee becomes ill during his regular work day, he shall notify his department bead that it is necessary to leave due to illness. Benefits under this plan will be reduced by any future benefits pro- vided by any law, Social Security Benefit, or Unemployment Insurance so as to prevent duplication of benefits, should the various benefits provided under the above mentioned laws or agencies be interpreted to pay an allow- ance in lieu of an employee's wage when he is off work due to illness or injury. No sick leave credit will be accrued while an employee is away from work due to leave of absence, sickness, or disability, nor will sick leave pay be allowed during leaves of absence or during lay -offs except as provided in paragraphs below. Sick leave pay credit shall cease on the day preceding the day on which the employee retires under the Retirement Plan. If an employee becomes ill, or is injured while on vacation, the scheduled vacation time is counted on vacation, and if the disability continues beyond the scheduled time of the vacation, the sick leave pay (any remaining sick leave credit) will begin on the first consecutive scheduled work- ing day after the end of the scheduled vacation. Any employee found guilty of abusing sick leave provisions contained herein shall automatically have his sick leave benefits cancelled. A disability leave of absence shall be granted to any employee at such time as he had exhausted all of his accumulated sick leave benefits and in the event his illness or disability continued after such time. Upon request by the employer at reasonable intervals, the employee shall furnish a doctor's certificate certifying as to the employee's inability to return to work because of such illness or disability. Employees who are engaged in after -hours employment of others or self - employed and covered by other's Workmen's Compensation Insurance, shall not be fully covered under the Department's Sick Leave Policy outlined, but shall receive the difference between their regular salary and Workmen's Compensation similar to procedure outlined. The Commission agrees to comply with the following Workmen's Compen- sation Regulations. If employees of the Department have, at the time of compensable injury, accumulated credits under their vacation or sick leave plan, the Commission will provide for the payment of their full salary during the period of disability, providing all payments as made under Workmen's Compensation shall be retained by the Department. However, the additional payments made to the employee over and above that paid by -5- Workmen's Compensation shall not exceed the amount of credits which an employee is entitled to from such vacation or sick leave accumulated by said employee and the employee's vacation or sick leave account shall be charged only with the difference between the Workmen's Compensation payment and his regular salary. GENERAL PROVISIONS AND WORKING RULES Any shift worker requesting time off for personal reasons must make arrangements with a fellow employee to relieve him. Other employees re- questing time off for personal reasons will be subject to payroll deduc- tion for the amount of time taken off. Time off for personal reasons is subject to permission by the department head. Payroll deduction will not be made for time off for personal reasons if the employee elects to deduct this time off from his vacation. Attendance of employee (firemen) to city fires will be allowed and recommended as long as absence of employee does not interfere or cause interruption to service. Attendance at country fires while on call during working hours will not be allowed unless an emergency second call is alarmed. Intoxication of an employee on duty or consuming of liquor during working hours will not be tolerated. Any employee reporting for duty under the influence of liquor will be sent home. It is then mandatory that the case be reported to the General Manager, who will take discipli- nary action. When a regular full -time employee has been called upon for jury duty by either the State or Federal Courts, and has been absent from work because of such jury service, he shall be paid his regular salary by the Commission with the understanding that at the completion of his jury service, he shall present his jury service checks to the department and that the amount of such checks, less the amount included for travel- ing expenses, shall be deducted from his next regular pay check. Any employee who has attained the age of sixty -five (65) years shall be retired on the pay day immediately following the 65th birth- day. Pay days will be bi- weekly on Friday following the end of the regular pay period. When pay day falls on holiday, employees shall receive their pay on Thursday. 1 6 Upon retirement any employee completing fifteen (15) years of full time service to the Utilities shall receive monetary value not to exceed $100.00. 10.17- Pe, -6- HUTCHINSON UTILITIES COMMISSION APPRENTICESHIP SCALES Schedule No. 4 - 4 Years Operating Engineer II Machinist Lineman Electrician Operating Engineer I Maintenance - welder Maintenance Electric Serviceman Meter Repair Man Serviceman Billing Supervisor Accounting Clerk Cashier Accountant Schedule No. 3 - 3 Years Billing & Order Clerk Storekeeper Schedule No. 2 - 2 Years Groundman Clerk- Stenographer Utility- Steno - Biller Meter Reader Billing Clerk Schedule No. 1 - 1 Year Utility Man Custodial Worker J,anitr. ess Teller Typist- Receptionist Machine Operator SCHEDULE SCHEDULE SCHEDULE SCHEDULE No. 4 No. 3 No. 2 No. 1 1st - 6 months 75% 80.0% 90.0% 90.0/. 2nd - 6 months 77.5% 82.5° 92.5% 95.0°ia 3rd - 6 months 80.o% 85.0;. 95.E 4th - 6 months 82.5. 87.5% 57.5% 5th - 6 months 85.0% 90.0% 6th - 6 months 87.5% 92.5% 7th - 6 months 90.0% 8th - 6 months 92.5% Schedule No. 4 - 4 Years Operating Engineer II Machinist Lineman Electrician Operating Engineer I Maintenance - welder Maintenance Electric Serviceman Meter Repair Man Serviceman Billing Supervisor Accounting Clerk Cashier Accountant Schedule No. 3 - 3 Years Billing & Order Clerk Storekeeper Schedule No. 2 - 2 Years Groundman Clerk- Stenographer Utility- Steno - Biller Meter Reader Billing Clerk Schedule No. 1 - 1 Year Utility Man Custodial Worker J,anitr. ess Teller Typist- Receptionist Machine Operator HUTCHINSON UTILITIES COMMISSION STAFF PAYROIJL For period July 11 1974 - June 30, 1975 Salaried Personnel: Approved June 18, 1974 11 1973 -1974 Increase 19711 _1975 General Manager $16,000.00 $1,200.00 $17,200.00 (year) Gas Supt. 1,100.00 75-00 1,175.00 Plant Engineer 1,011.00 50.00 1,061.00 System Engineer 988.00 72.00 1,060.00 Dist. Foreman 985.00, 70.00 1,055.00 System Co- ordinator 920,00 65.00 985.00 Purchasing Agent 761.00 19.00 810.00 Office Manager 74o.00 55 -o0 795.00 A 11