08-26-1998 HUCM3q
Regular Meeting
August 26, 1998
Commissioners Ward, Gilmer, Ackland and Wetterling were present. Absent was
Commissioner Carls. Also present were Manager Kadrmas and Attorney Marc A.
Sebora of Arnold Anderson & Dove Law Firm.
President Ward called the meeting to order at 3:01 p.m.
The minutes of July 29, 1998, regular meeting were discussed. Manager Kadrams
reported there was no posting error made between the electric and gas expense
columns. The building permit fee has been waived for the Hutchinson Technology,
Inc. (HTI) substation project. Attorney Sebora reported a permanent waiver /policy
for building permits has been discussed at meetings with the City Council. Manager
Kadrmas reported that parts are on back order for the permanent audio recording
system for the Commissioners room. After discussion a motion was made by
Commissioner Wetterling, seconded by Commissioner Gilmer to approve the
minutes as written. Motion was unanimously carried.
The July payables were discussed. After discussion a motion was made by
Commissioner Ackland, seconded by Commissioner Wetterling to accept the
payables in the amount of $1,842,336.57 (detailed listing in payables book). Motion
was unanimously carried.
The 1998 year -to -date (thru July) financial and budget reports were discussed.
Manager Kadrmas reported to the Commission that the preliminary 1999 budget will
be presented at the October meeting, with changes at the November meeting and
approval at the December meeting. Manager Kadrmas read a letter to the
Commission from Mr. Jack Yates, (HTI), expressing his appreciation for the
workmanship and leadership in the installation of HTI's substation. There is still a
back log on the pickups ordered for 1998. We'll get 1999 models when they do
come in. After discussion a motion was made by Commissioner Gilmer, seconded
by Commissioner Wetterling to accept the financial and budget reports. Motion was
unanimously carried.
Attorney Marc A Sebora updated the Commission Board on the Lindhorst United
Power Association (UPA) lawsuit. Mr. Sebora has talked with UPA's attorney's, and
although we do not have a formal acknowledgment, they are taking responsibility
and liability for this issue.
Manager Kadrmas presented quote #11245 for clearance work on the 230 W line
(see attached.) After discussion, a motion was made by Commissioner Ackland,
seconded by Commissioner Gilmer to approve the quote to United Power
Association, Elk River, Minnesota, in the amount of $21,933.65. Motion was
unanimously carried.
3 �
Manager Kadrmas presented quote #11202 for two AIS -9 switches for Target &
Ravenwood addition (see attached.) After discussion, a motion was made by
Commissioner Gilmer, seconded by Commissioner Ackland to approve the quote to
RESCO, Moorhead, Minnesota, in the amount of $16,918.59. Motion was unanimously
carried.
Manager Kadrmas presented quote #11277 for a transformer for Target (see attached.)
Transformers for the grocery store and other stores in that complex will be ordered at a
later time. After discussion, a motion was made by Commissioner Wettering, seconded by
Commissioner Gilmer to approve the quote to RESCO, Moorhead, Minnesota, in
the amount of $10,206.96. Motion was unanimously carried.
Manager Kadrmas presented quote #11285 for two transformers for Hardee's Restaurant
and Prince of Peace Senior Apartments (see attached analysis.) After discussion, a motion
was made by Commissioner Ackland, seconded by Commissioner Wetterling to approve
the quote to RESCO, Moorhead, Minnesota, in the amount of $15,033.54. Motion was
unanimously carried.
Discussion took place regarding the employee personnel policy on service vehicles. After
discussion it was decided that this issue will be discussed at the next Labor /Management
Committee meeting.
General Manager's Report
A. There are three big items in the upcoming preliminary budget:
1. Overhaul unit #1 - approximately $500,000 - $750,000
2. Expansion /remodeling project at utility center - estimate from John
Komgeibel is $970,832
3. Underground conversions
B. The cost of an awards and appreciation banquet for employees and spouses
would be between $7,500 - $10,000 yearly.
C. Came across a list of about 12 people whose accounts are in the rate code
of 20, meaning it's all electric heat. Our records indicate they heat with
natural gas, which is a rate code of 10. We've checked back in our minutes
and there's nothing indicating a 'deal' or a 'grandfathering' in of staying in a
rate code 20 when you switch from all- electric heat to natural gas heat.
Commission board asked that a letter be sent to these customers asking
them to confirm their primary heat source is 100% electric heat.
D. Indian Oil Company is selling a well to Deck Oil Company and our signature
is needed on the Assignment and Bill of Sale. After discussion a motion was
made by Commissioner Ackland, seconded by Commissioner Wetterling to
sell the well. Motion was unanimously carried.
Old Business:
Commissioner Ackland asked if the packets could be delivered the Friday
before the Commissioner's meeting instead of the Monday before.
New Business:
Next meeting will be the re- organizational meeting, re- appointment of
secretary, legal counsel, recording /assistant secretary, receiving of drug test
reports and designating depositories for utility funds.
There being no further business, a motion was made by Commissioner Wetterling,
seconded by Commissioner Ackland to adjourn the meeting at 4:53 p.m. Motion was
unanimously carried.
ATTEST:
Dou as Ward, President
L
Vice- President, Roger Gilmer
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