04-27-1998 HUCMa11 /
Regular Meeting
April 27, 1998
All Commissioners were present. Also present were Manager Kadrmas and Counsel
G. Barry Anderson.
President Ward called the meeting to order at 3:00 p.m.
The minutes of March 30, 1998, regular meeting were reviewed. Counsel Anderson
had sent a letter to each Commissioner and Manager Kadrmas, clearing up any
conflict of interest issues regarding any Commissioner who may be an 'interested
officer'. A motion was made by Commissioner Wetterling, seconded by
Commissioner Carls to approve the minutes as written. Motion was unanimously
carved.
The March payables were discussed. A motion was made by Commissioner Carls,
seconded by Commissioner Wetterling to accept the payables in the amount of
$1,597,261.87 (detailed listing in payables book). Motion was unanimously carried.
The 1998 year -to -date (thru March) financial and budget reports were discussed.
A motion was made by Commissioner Carls, seconded by Commissioner Ackland
to accept the financial and budget reports. Motion was unanimously carried.
Manager Kadrmas presented recommendation for 1998 Trencher Unit With
Attachments And Trailer (bid tabulation attached). After discussion, a motion was
made by Commissioner Carls, seconded by Commissioner Ackland to award the bid
to Ditch Witch of MN, Inc., Shakopee, Minnesota, in the amount of $59,874.00.
Motion was unanimously carried.
Manager Kadrmas presented requisition #10778 for installing 4,000' of conductor
to begin the $250,000 project of trenching underground distribution (requisition
attached). The $5.83 per foot quote is for this year's digging season, and we have
the right to adjust how many feet we do because we don't know how much we can
do in a year. After discussion, a motion was made by Commissioner Ackland,
seconded by Commissioner Wetterling to approve the requisition to CNR
Contractors, Kimball, Minnesota in the amount of $5.83 per foot for 4,000 feet.
Motion was unanimously carried.
Manager Kadrmas presented quotations for the switchgear building at the proposed
Hutchinson Technology, Inc. substation.
Engineering America, Inc. (EAI) $19,145
Bally Refrigerated Boxes, Inc. (BRBI) $20,068
The energizing date is July 1, 1998. BRBI can do the installation by July 1 � EAI
cannot meet that date. After discussion, a motion was made by Commissioner
Wetterling, seconded by Commissioner Carls to award the quotation to BRBI in the
amount of $20,068. Motion was unanimously carried.
General Manager's Report
A. Working with Bill Craig on the HTI substation, boring across highway 7 is completed,
Juul Contracting will start putting in the duct bank, soil boring is done, we are on-
track.
The downtown transformer and Unit #1 are running fine, #8 will be test run next
Wednesday.
B. The Department of Natural Resources, County Engineer and HUC met regarding
the Luce Line Trail bridge over Highway 7. We have from now until the middle of
1999 to move the overhead line. Will talk to property owners in that area regarding
residential easements and right -of -ways.
C. The May regular meeting will be held on May 27, 1998 at 3:00 p.m.
Manager Kadrmas informed the Commission that he's been meeting with the school & City
to explore the possibility of combining services of the public entities with the intention of
saving tax payer money. The school could provide cleaning; park department could do lawn
mowing, HUC could provide electrical work, etc. This is in the planning stage and Mgr.
Kadrmas will keep the Commission informed.
Manager Kadrmas asked the Commission to reset a new date for the opening of bids for
69 kV Capacitors which was approved as a call for bids on December 29, 1997 with a bid
opening set for January 20,1998 at 10:30 a.m. The opening of bids was canceled because
the specifications were not finished. The specifications are now finished and we are ready
to proceed with the project. (see attached) A motion was made by Commissioner Ackland,
seconded by Commissioner Gilmer to reset the bid opening date for 69 kV Capacitors for
May 11, 1998 at 10:30 a.m. Motion was unanimously carried.
Manager Kadrmas informed the Commission that Bob Palmquist of Associated Consultants
Engineering, Inc. (ACEI) has asked Mgr. Kadrmas for HUC staff to assist in the design
work of an LM6000 that ACEI may be contracted to engineer for Otter Tail Power. Mgr.
Kadrmas feels we could as long as it does not take time away from HUC, and the $100 an
hour we would charge for any services would go for utility revenue. Counsel Anderson
suggested that HUC obtain in writing that we are consulting only for ACEI.
The Commission asked that Manager Kadrmas and Counsel Anderson move forward and
gather more information regarding Triax CableVision's sharing of HUCs' trenching for
underground distribution. A motion was made by Commissioner Caris, seconded by
Commissioner Wetterling to act on this. Motion was unanimously carried.
Old Business: None
New Business: None
There being no further business, a motion was made by Commissioner Gilmer,
seconded by Commissioner Wetterling to adjourn the meeting at 5:00 p.m. Motion
was unanimously carried.
ATTEST:
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las Ward, President
Mike Carls, Secretary
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1998 Trencher Unit with Attachments and Trailer
Recommendation:
Although the Ditch Witch model 5110 is the minimum bid, I
recommend that Hutchinson Utilities Commission purchase the
second lowest bid, the Ditch Witch model 7020.
Minor discrepancies exist between the low bid unit and the
specifications as set forth by Hutchinson Utilities Commission.
The second lowest bid, Ditch Witch model 7020, meets and
exceeds the specifications as issued by the Utilities.
o Webster
s
al Gas
Superintendent
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ADVERTISEMENT FOR BIDS
FOR
69 kV CAPACITORS
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:30 a.m. on the 11th day of May 1998,
and will publicly open and read aloud such Bids on the following work and equipment:
"69 kV CAPACITORS"
Proposals shall be properly endorsed and delivered in an envelope marked,
"69 kV CAPACITORS" and shall be addressed to: Hutchinson Utilities Commission of the
City of Hutchinson, 225 Michigan Street, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top
of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract after his Bid shall have been accepted.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date
of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities,
225 Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
E
Doug Wj rd, President
Date Z.02 - �- 9 -
ATTESTED
B LIJ-11=::�
Mike Carls, Secretary
Date 1,27 - R C,. 5,
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