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06-25-2004 EDAMHutchinson EDA Board of Directors Minutes of Meeting Friday, June 25th, 2004 at 7:00 a.m. Members present in bold print: Members: Tim Ulrich Bob Windel Jim Haugen Don Walser Duane Hoversten Keith Fischer Casey Stotts Guests: Tina Vorlicek Staff: Miles Seppelt, EDA Executive Director Susan Rolander, EDA Intern Jacki Pillatzki, EDA Intern 1. Tim Ulrich called the meeting to order at 7:02 a.m. 2. Introductions Susan will be leaving July 9th as she has accepted a position in Monroe, Wisconsin as Main Street Coordinator. Jacki Pillatzki will be replacing Susan and will be with the Hutchinson EDA through December. 3. Review minutes of May 28th, 2004 EDA Board meeting. M/S /P: Fischer, Haugen to approve the EDA Board minutes of May 28th, 2004 as written. 4. Review Minutes June 16th, 2004 Finance Team meeting. M/S /P: Hoversten, Haugen to approve the minutes from the June 16th, 2004 Finance Team with the following correction: Keith Fischer (who was not in attendance) was erroneously printed rather than Mike Cannon. 5. Review minutes of June 22"d, 2004 Industrial Park Team meeting. No minutes to review. 6. Review May Financial Statement. On page 5, Tim pointed out that Ken made the changes requested by the Finance Team. Under expenses the loan amount was adjusted to reflect the loans that have been paid out this year to date in the amount of $162,855. Allied Mechanical Systems, Inc. is delinquent on their loan payments. Miles has received a letter from Allied Mechanical Systems indicating that they would like to make arrangements for repayment of the delinquent loan. Allied Mechanical Systems will be meeting on June 29th and will be contacting Miles with more information. The Board agreed to wait until after Allied Mechanical System's meeting next week before actively pursuing any action with City Attorney Marc Sebora. Miles and Marc will be discussing the issue in further detail next week. M/S /P: Hoversten, Haugen to approve the Finance Team's recommendation that the delinquent account of Allied Mechanical be turned over City Attorney Marc Sebora for appropriate legal action if the situation cannot be resolved after the June 29th meeting. M/S /P: Haugen, Fischer to approve the May Financial Statements. 7. Directors Report Miles Seppelt gave the following report: Business Retention and Expansion: Miles stated that he has met with the Shopko General Manager, Brig Knott with 3M Corporation, and the owner of Hutchinson Iron and Metal. He has met with Cenex management to discuss consolidating their operations to one site. Miles has also taken a tour of Creek Side Compost. Business Recruitment: Gray Technologies, a contact from CVN, is interested in a 3,000 sq ft building. Miles stated that the Plastic Specialties building is one option. Gray Technologies is a company that manufactures a device that provides accurate measurements for shipping purposes. Miles is waiting to hear more from this company. Wetherell property: Rickert Excavating is currently constructing the lift station for the Wetherell property. They have expressed interest in purchasing part of the property and relocating their business to the site. Rickert Excavating would require an 8,000 sq ft building and would like to be in operation by fall. Miles stated that the final plat is being prepared and that the water and sewer are almost complete. The Board discussed whether the Stritesky property would be more appropriate for this kind of operation. Miles will look into this further. The Board agreed that the property should be appraised to determine the value. M/S/P: Haugen, Hoversten to authorize an appraisal of the Wetherell property. State Theater update: Everything is on schedule. The Theater will open at the end of August or the first two weeks in September with the apartments to open in October and retail space is to follow. The marquee is expected to be installed by mid- July. Hutch Hotel update: Bob Claybaugh Historic Preservation Architect made a visit early this week to go over architectural design of the Hotel's signage and front windows. Liquor Store update: The Liquor Store Committee informally ranked possible locations for the Liquor Store. Ace Hardware is now the main site that is being looked at for the relocation. Miles is evaluating other possible sites for the Liquor Store location. Streetscape Project update: SEH has been selected to complete the feasibility study for the Streetscape project. The study should be complete in August. This study will be used to determine the amount of the project. 8. Grant & Loan Application Tim stated that Julie Wacker Hanjam Law Offices has applied for a sign and awning grant in the amount of $1,545.00. The Finance Team approved the request with a recommendation that dark green be used instead of black on the sign to match the existing awnings. Susan stated that she forwarded the suggestion to the applicant and they had their printer run a copy using the dark green color in place of the black. They decided to use their original color scheme to coordinate with their existing advertising. M/S /P: Fischer, Haugen to approve a Sign and Awning grant for $1,545.00 for Julie Wacker Hanjani Law Offices. 9. Industrial Park Team update Miles stated that he has completed an RFP for a partnership between the EDA and a private contractor to develop the spec building. He went on to say that the Finance Team reviewed this proposal and the consensus was that such an arrangement would be very cumbersome and difficult to set up. It was the feeling of the Finance Team that it would be much more feasible for the EDA to simply bid out the spec building and the EDA would then own it. If the building were EDA owned it would be a way to generate revenue and the EDA would have total control over the property. There was discussion of Dick McClure's operations in the Industrial Park and that his role seems to be as a small business incubator. The EDA's role could be to provide larger buildings with more square footage. The Board discussed how the EDA would fund a spec building. Suggestions included the EDA Loan Fund, Downtown Loan Fund, or both. Miles will prepare a business plan for the next Finance Team meeting that will include funding options. The Board discussed the benefits of having an existing building to have an advantage in business recruitment. 10. Chamber update Tina stated that Keith Enstad has resigned as the Director of the Convention and Visitors Bureau. Music in the Park had a good start. Dairy Days was successful, selling 950 meals. Arts and Crafts is scheduled for September along with several other activities. Vi Mayer will be honored with a celebration in Library Square prior to Music in the Park on July 19tH 11. Other business There was no other business to discuss. 12. Set next meeting The next meeting was set for Friday, July 23rd at 7:00 am. 13. Adjourn The meeting adjourned at 8:06 a.m. Respectfully submitted, Susan Rolander Jacki Pillatzki EDA Interns