08-30-2002 EDAMHutchinson EDA
Board of Directors
Minutes of Meeting
Friday, August 30, 2002
Members present in bold print
Members:
Tim Ulrich Bob Windel Jim Haugen
Don Walser Jeff Haag Duane Hoversten
Keith Fischer Vi Mayer
Guests
Ken Merrill Marc Sebora Brenda Ewing
Staff: Lisa McClure, EDA Intern
1. Tim Ulrich called the meeting to order at 7:00 a.m.
2. Consideration of minutes from July 26, 2002 meeting.
A motion was made by Duane Hoversten to approve the minutes from the July 26, 2002
meeting. Keith Fischer seconded the motion. Tim Ulrich asked for discussion. The
motion passed.
3. Review and approval of Finance Team minutes from August 21, 2002
A motion was made by Keith Fischer to approve the minutes from the August 21, 2002
meeting. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. Motion
passed.
4. Delinquent Loans
Lisa McClure updated the board on the delinquent payments to the Downtown Loan Fund.
There had been 11 delinquent loans as of the meeting of the Finance Team on August 21. After
that date, Lisa received 7 payments from those people with loans that were 30 -60 days late.
After sending letters to R. Lang, C. Reiter, and W. Lamprecht, Lisa received payments from
Reiter and Lamprecht. The only current delinquent loans are those of R. Lang. Tim Ulrich
asked Marc Sebora to write a letter to Mr. Lang regarding payment of his loans.
5. Review financial statements
Ken Merrill gave an update on the audited December 2001 statements. He detailed many items
on the statement. Ken also discussed the July 2002 financial statements. It was noted that item
4310 Communications was over stated and will be revised. Keith Fischer asked if the $25,000
MCCF money would be listed as an asset, Ken said yes.
The board asked Lisa and Ken to check on the payments to Hoisington Koegler as on
September. This will be updated at the September meeting.
A motion was made by Jim Haugen to approve the financial statements. Keith Fischer
seconded the motion. Tim Ulrich asked for discussion. Motion passed.
7. Budget discussion
Tim Ulrich stated that the Finance Team had approved the 2003 budget proposed by the
subcommittee. Ken Merrill stated that a special levy for the EDA was not going to work out.
Item 7040 will be renamed from Development Costs to capital Improvements. Ken will make
this change.
A motion was made by Bob Windel to approve the proposed budget for 2003. Duane
Hoversten seconded the motion. Tim Ulrich asked for discussion. Motion passed.
8. Industrial Park update
Marc Sebora discussed the appraisal of the Hackbarth property from their appraiser. Marc made
an offer of $10,000 per acre but has not heard back from the Hackbarth's lawyer. Tim Ulrich
suggested setting up a meeting between Raske Builders, Sam Davis, the board and Marc Sebora.
Tim will set a lunch date for this meeting.
9. Website update
Tom Kloss, IT, has asked Lisa McClure to get approval from the board to update the EDA
website. There is old information and unfinished information on the site. Duane Hoversten
suggested that Tom be able to update and clean up the site. For the time being, Lisa's name,
phone number, and email address will serve as the contact information.
10. Status of Director Position
Brenda Ewing discussed the timeline for hiring a new EDA Director. Advertising has begun for
this position. The city is advertising in the Leader and the Star Tribune. Also on the City's
website, League of Minnesota Cities website, the Leader's website, and the MN Workforce
Center site. They are also sending out direct mailings to other people in similar positions in
cities around Minnesota. Deadline for applications is Monday, September 16 at 5:00 p.m. EDA
board will interview 4 -5 finalists; they don't need to be part of the application selection process.
Bob Windel asked about the timeline for having the director start. Brenda said they are hoping
November 1 will be the start date.
11. DTED Proposal
DTED sent an email to Julie Wischnack asking for interested cities to send in a proposal for a
wind farm equipment manufacturing facility. Lisa and Julie did some research and put together
the proposal. Lisa stated that the city probably would not hear back for a couple of weeks. Lisa
also told the board that the proposal for the 100- person call center was sent in and we should
know if Hutchinson has made the short list of cities in a week or so.
12. Review Industrial Park Taskforce
Tim Ulrich asked the board how they wanted to proceed with the Industrial Park taskforce.
Currently there are members that have been appointed. They have been put on hold for a while.
With the purchase of property for the industrial park, this is going to be a group that may need
to be involved. Jim Haugen suggested having property owners in the industrial park get
together to discuss some of their common concerns or issues they are facing. Tim asked that the
committee be driven by the board but wanted to know who should be on the committee.
13. Chamber update
Vi Mayer discussed the Chamber's upcoming events.
• Arts and Crafts Festival is September 13 and 14.
• Quality Council is September 18.
• Leadership Workshop is September 20.
• Bob Windel will attend the Sept. board meeting, on behalf of the EDA.
• November will be the joint meeting at the Chamber; Tim Ulrich will attend this meeting /retreat.
14. New Business
There was some discussion on the Post Office relocation project. Tim Ulrich suggested that the
EDA board draft a letter to representatives supporting the redevelopment project. Lisa McClure
will draft this letter and bring it before the board.
Bob Windel discussed the new school issue. New uses for Park Elementary were also
discussed.
15. Next meeting
The next board meeting is September 27, 2002 at 7:00 a.m. Hoisington Koegler will make
a presentation at this meeting.
The Downtown Master Plan Open House is set for Thursday, October 10 from 5:30 — 7:00.
Place to be determined.
16. Adjourn
A motion was made and seconded to adjourn the meeting. The meeting was adjourned at
8:30 a.m.
Respectfully submitted,
Lisa McClure, EDA Intern