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07-26-2002 EDAMHutchinson EDA Board of Directors Minutes of Meeting Friday, July 26, 2002 Members present in bold print Members: Tim Ulrich Bob Windel Don Walser Jeff Haag Keith Fischer Vi Mayer Guests: Ken Merrill Marc Sebora Staff: Lisa McClure, EDA Intern 1. Tim Ulrich called the meeting to order at 7:00 a.m. Jim Haugen Duane Hoversten Brenda Ewing 2. Consideration of minutes from June 28, 2002 meeting. A motion was made by Don Walser to approve the minutes from the June 28, 2002 meeting. Duane Hoversten seconded the motion. Tim Ulrich asked for discussion. The motion passed. 3. Review and approval of Finance Team minutes from July 16, 2002 A motion was made by Jim Haugen to approve the minutes from the July 16, 2002 meeting. Keith Fischer seconded the motion. Tim Ulrich asked for discussion. Motion passed. 4. Review financial statements A motion was made by Duane Hoversten to approve the financial statements. Jeff Haag seconded the motion. Tim Ulrich asked for discussion. Motion passed. 5. Consideration of applications to the Sign and Awning Grant program Faith Lutheran Church and Hope Center has asked for $2,000 for a new sign. A motion was made by Keith Fischer to approve the grant of $2,000. Jeff Haag seconded the motion. Tim Ulrich asked for discussion. The motion passed. MTP Partners has asked for a $2,750 grant to replace the existing awning at the Chamber of Commerce and Realty Plus. The Chamber will receive $750 and Realty Plus will receive $2,000. A motion was made by Jeff Haag to approve the $2,750 grant. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. Motion passed. 1 Library Square East has asked for an $8,000 grant to put up new signs beside each of the businesses and one large sign for the corner of the building. The Chiropractic Clinic, Bradford Law Office, Alliance Title, and American Family Insurance each qualify for $2,000, totaling $8,000 for all four businesses. A motion was made by Keith Fischer to approve the grant for a total of $8,000. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. Motion passed. Sonora's Mexican restaurant has asked for a $1,750 grant for four signs on their building. A motion was made by Jeff Haag to approve the grant for $1,750. Don Walser seconded the motion. Tim Ulrich asked for discussion. The motion passed. 6. Consideration of applications to the Storefront Revitalization Matching Grant Program Hassan Valley Lodge, Odd Fellows has asked for a $1,987.40 grant for storefront revitalization. They will be doing some painting, tuck pointing, and refurbishing of windows and doors. A motion was made by Don Walser to approve the grant for $1,987.40. Jeff Haag seconded the motion. Tim Ulrich asked for discussion. Motion passed. 7. Review Picture the Pages grant request Picture the Pages was approved by the EDA Board for a Sign and Awning grant in the amount of $922.10. A bill was sent to the EDA from Viking Signs for this work. The bill was in the amount of $1032.08. A motion was made by Jeff Haag to approve the additional $109.98 Picture the Pages has requested. Duane Hoversten seconded the motion. Tim Ulrich asked for discussion. Motion passed. 8. Impressions meeting and plans Vi Mayer discussed the meeting with Impressions. He stated they had a couple of issues about a mailbox and about weeds on their property. They are looking to expand their building in the future. Currently they have 72 employees. Ridgewater College is assisting them with training. 9. Plastic Specialties Tim Ulrich gave an update on Plastics. The bank has entered into a management/consulting agreement with Tom Daggett for 120 days. At the end of that 120 day period, he has the option to purchase the no real estate assets of the companies, and enter into a one -year lease on the real estate property. The companies are currently operating. 10. Ridgewater College SBM grant request Duane Hoversten spoke about this program. He said that the contribution of $10,000 would be used for education and small businesses, usually to supplement tuition. The money would come from the general fund. Duane Hoversten has full control over who receives this money from Ridgewater. A motion was made by Jeff Haag to approve a $5,000 donation to the Ridgewater College Small Business Management grant fund, if matched by Southwest Minnesota. Don Walser seconded the motion. Tim Ulrich asked for discussion. Motion passed. 11. Budget discussion Ken Merrill wanted to discuss next years budget. Board members should get their suggestions for the budget to Ken as soon as possible. A levy to make the EDA a special tax district was discussed. Ken will bring the calculations on how much money the EDA would bring in from this special tax district to the August board meeting. Some discussion ensued about an EDA plan for the next 5 -10 years. A committee to review the budget line item by line item was formed. No date has been set. 12. Industrial Park update Marc Sebora has been in contact with the Hackbarth's lawyer. There is a discrepancy in the price per acre of the property. Marc Sebora will make the next offer at the end of July. Marc Sebora also updated the board on the MPCA fine. He had a meeting with the MPCA to discuss reducing the fine. They are not willing to do so. Marc Sebora noted that the MPCA would send out a press release once this issue is resolved, just so the EDA is aware of this. A motion was made by Jeff Haag to pay the MPCA the $5,000 fine owed on the property. Duane Hoversten seconded the motion. Tim Ulrich asked for discussion. The fine will be paid out of the operating budget. The motion passed. 13. Staffing — hiring of new EDA Director Brenda Ewing discussed the timeline for hiring a new EDA Director. The EDA board will be involved in the interviewing process. The director will report to the City Administrator and the EDA Board. 14. MCCF update DTED has sent a letter back to Ken Merrill allowing the city to transfer funds. Ken Merrill will now send the check for $25,000 and the two agreements necessary to become a member of the MCCF. 15. Downtown Master Plan update Lisa McClure handed out a memo and a timeline for concluding the Master Plan. At a meeting on August 29a', Hoisington Koegler will make their final presentation to the HDA Board. The EDA is invited to this meeting. The board decided to have a meeting with Hoisington Koegler regarding the financing of this project. 16. Chamber update Vi Mayer discussed the Chamber's upcoming events. Arts and Crafts Festival is September 13 and 14. Quality Council is September 18. Leadership Workshop is September 20. 17. New Business Lisa McClure handed out a packet put together by Julie Wischnack. Two businesses are looking to locate in Hutchinson. Michael's Craft Store and a call center, needing 100 employees. The packet gave some information about Michael's company and a memo from DTED regarding the call center. The board has asked for a meeting to be set with each business to discuss their plans. 18. Next meeting The next board meeting is August 30, 2002 at 7:00 a.m. in the City Center main conference room. 19. Adjourn A motion was made and seconded to adjourn the meeting. The meeting was adjourned at 9:00 a.m. Respectfully submitted, Lisa McClure, EDA Intern C!