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03-24-2000 EDAMHutchinson Community Development Corporation - an EDA Board of Commissioners Friday, March 24, 2000 7:00 a.m. at City Center Conference Room Minutes Board Members present are in bold print Don Walser Bob Windel Jeff Haag Jim Haugen Keith Fischer Duane Hoversten Tim Ulrich Chamber Rep: Vi Mayer, Hutchinson Chamber of Commerce HCDC Staff. Christie Rock, Executive Director 1. Call to order... President Tim Ulrich The meeting was called to order by President Tim Ulrich at 7:05 a.m. 2. Approval of EDA Board of Commissioners minutes for March 3, 2000 A motion was made by Don Walser to approve the minutes. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. The motion was approved. 3. Approval of February 2000 financial statements Ken Merrill has been out of the office in training and on vacation. He was unable to get completed financial statements to Christie Rock in time for the meeting. Approval of the financial report was tabled until the April 28, 2000 meeting. 4. One - Motion Agenda There were no items on the one - motion agenda that needed official action taken. Board members reviewed the Chamber of Commerce meeting attendance list. Christie noted date changes. 5. Update on proposed project for Miller /McGraw property Christie updated the group on what she knew about the project. At this point there is no purchase agreement for the property. Christie is working with Marc Sebora to have this prepared. The agreement will be with Raske Builders from Cosmos. Christie also mentioned that a pre- development/One Stop Shop meeting was held with Hillyard on Monday, March 20. Christie invited city planner Julie Wischnack to explain the outcome of this meeting. She indicated that for the most part the meeting went well and construction should begin as planned in April. The only sticking point was the access charges for sewer and water (SAC and WAC). Julie is researching whether other industries in the industrial park had to pay these fees. Christie will update the team in April. 6. Update on Community Center project Christie Rock, Tim Ulrich and Vi Mayer updated Board members on the status of the Community Center project and the one million- dollar grant from the State of Minnesota. Christie stated that Phil Graves informed the Chamber Leadership group that the city was likely going to lose the $1 million grant from the State of Minnesota. He explained that the Senate Finance Committee had removed the request from the bonding bill. However, it is still apart of the House request. Graves suggested that the hospital would move forward with the purchase of Plaza 15 regardless of whether the city receives the $1 million. Phil indicated that negotiations between the hospital and Kraus /Anderson for Plaza 15 have temporarily been put on hold. All offers are off the table. The hospital is waiting for a new appraisal. 7. Post Office relocation project Vi Mayer is still trying to arrange a meeting with Post Office officials to review and discuss potential sites in Hutchinson. Vi expects the meeting to take place sometime in early April. Christie Rock and city planner Julie Wischnack are in the process of preparing a report that analyzes a number of potential sites. The report will include information on land and building values, relocation issues and costs, infrastructure problems /needs, topography, lot sizes, maps, site contamination issues, etc... Sites include: Schmeling Oil • Dale's Auto • Franklin Avenue parking lot Citizens Bank South location VFW block • Mayor's former beauty shop location block • Existing Post Office location — vacate Third Avenue SE Sorenson's Farm Supply • NAPA / Erickson's Auto / Standard Printing • Hole in the Hill • Rexall Drug Board members suggested the Christie ask Sheldon to talk to railroad officials regarding the Schmeling Oil site. When a final report is available, it will be presented to the HCDC Board. 8. Update of Highway 7 Coalition activities Christie updated the group on the activities of the Highway 7 Coalition. The coalition met for the second time on Wednesday, March 22. The meeting was held at the Minnetonka Regional Park in Minnetrista. Christie explained that the Highway 7 Coalition was formed to address capacity and safety issues on this critical transportation corridor. Communities from Montevideo to Minneapolis participate in the coalition. The purpose of the last meeting was to update and inform coalition members on the Intelligent Transportation System Project; discuss the principles of access management; and review the roles and goals of the coalition. The next meeting will be held on April 26, 2000, at 9:00 a.m. at the HATS facility. Coalition members will have the opportunity to see an ITS demonstration. 9. Downtown Loan Fund — Revision of guidelines Christie and Tim updated the group on the discussion that took place at the Finance Team meeting on March 21. The Finance Team reviewed the Board's list of program options. The team decided to form a subcommittee to work on the program's revision. Don Walser is the chair of the subcommittee. He invited Jim Haugen who is chair of the Downtown Task Force to attend the subcommittee meeting. The subcommittee meeting will be held on Wednesday, April 12, at 11:30 a.m., in the City Center Staff Conference Room 10. Review Downtown Loan request from Randy Lang and Lang's Old Fashioned Meat Market Christie Rock explained Randy Lang's project to the Board. Randy would like to update the exterior of his building and update his electrical system. Christie provided a breakdown of the cost estimates for each project. The total project is approximately $6,127.68. The subcommittee of the Finance Team has not had an opportunity to review his financial statements, because Randy only recently handed in a completed application. Jim Young is unable to review them due to his workload. Jim asked Christie to have Keith Fischer and Mike Cannon review and forward a recommendation on to the Finance Team. The Finance Team recommended approval of the loan pending review of Randy's financial statements by the subcommittee. Christie asked the Board to accept the Finance Team's recommendation and approve the loan request pending review of the financial statements. Duane Hoversten made a motion to approve Randy Lang's loan request pending review of his financial statements by the Finance Team's subcommittee. Jim Haugen seconded the motion. Tim Ulrich asked for discussion. The motion passed. 11. Sale of DAV property to Dick McClure Dick McClure is ready to exercise his option to purchase the DAV property in the Hutchinson Industrial Park. He has enough tenants to expand his business park into another building. Christie is working with Marc Sebora to see that a purchase agreement is prepared. Don Walser asked Christie to have McClure send a letter to the HCDC formally requesting to exercise his option. Christie will speak with McClure. 12. New business Updates were given on the Menards development and Walgreens 13. Chamber Report Vi Mayer highlighted the following: • Historic Hutchinson • Dairy month • New CVB Director — marketing and Historic Hutchinson Water Carnival Cutting boards available for sale 14. Next Meeting The Board will meet on Friday, April 28, at 7:00 a.m. 15. Adjourn A motion was made by Jim Haugen to adjourn the meeting. Duane Hoversten seconded the motion. The meeting was adjourned at 8:05 a.m. Respectfully submitted, Jim Haugen — Secretary /Treasurer