08-21-2012 HRAMI ARA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, August 21, 2012, 7:00 AM
Minutes
CALL TO ORDER: Vice Chairman Joel Kraft called the meeting to order. Members Present: Bill
Arndt, and LaVonne Hansen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 17, 2012
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Bill Arndt
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Bill Arndt moved to approve the City Center General Fund payments of $43,024.05 for checks
8129 to 8142 and consideration of July 2012 City Center Financial Statements. LaVonne Hansen
seconded and the motion carried unanimously.
b. Bill Arndt moved to approve the Park Towers payments of $32,705.85 for checks 12063 to 12097
and consideration of Park Towers June 2012 Financial Statements. LaVonne Hansen seconded and
the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Update — currently there are no vacancies.
b. Jean Ward reviewed the changes to the ACOP with the Board. The changes to the ACOP are ly
due primarily to federal law changes. LaVonne Hansen moved to approve Resolution 42012 -8
approving Park Towers ACOP Effective August 31, 2012. Bill Arndt seconded and the motion
carried unanimously.
c. Jean reviewed Park Towers' budget with the Board. Bill Arndt moved to approved Resolution
42012 -9 approving Park Towers FYE 2013 Annual Budget. LaVonne Hansen seconded and the
motion carried unanimously.
d. Jean reviewed with the Board the application for MHFA Publicly Owned Housing Program
(POHP). LaVonne Hansen moved to approve Resolution 42012 -10 approving application for
MHFA Publicly Owned Housing Program (POHP) and authorizing payment of soft costs as
leverage. Bill Arndt seconded and the motion carried unanimously.
e. Bill Arndt moved to approve Resolution 42012 -12 approving removal of items that are inoperable
or beyond repair from Park Towers Depreciation Report. LaVonne Hansen seconded and the
motion carried unanimously.
£ Jean updated the Board on the HUD visit that was on July 24, 2012. The two representatives
walked through the building and looked through the ARRA (Parking Lot Project) records.
g. The Board discussed the letter from Nahro and PHADA requesting Housing Authorities to join in
litigation vs. federal government for breach of contract for the 2012 operating reserve offset. Jean
also has City Attorney, Marc Sebora reviewing the letter. This will be discussed further at the
September Board meeting.
5. 734 SOUTHVIEW DRIVE UPDATE
Judy Flemming updated the Board on the bids from the material suppliers and the sub - contractors.
After Daryl, the High School instructor, reviews the bids, contracts will be signed.
August 21, 2012 Minutes Page 1 of 2
6. 465 HIGHWAY 7 EAST NUISANCE PROPERTY POTENTIAL DONATION
A representative from the First Look Program contacted Jean to see if the HRA would be interested in a
donation of the property at 465 Highway 7 East. After an inspection of the property, the property is
deemed not suitable for rehab. Jean asked if the bank was willing to demolish the house and then
donate the vacant lot. We are waiting to hear their response.
LaVonne Hansen submitted an intent letter to the Board disclosing that she and her brother have been
and are still interested in purchasing this property. Jean reminded the Board that the loan review
committee was given authorization via Board Resolution to acquire properties through the First Look
Program and will be working through the donation/acquisition process if an agreement can be reached.
The loan review committee consists of Chairman Becky Felling, Vice Chairman Joel Kraft and
Executive Director Jean Ward.
7. CONSIDERATION OF RESOLUTION 42012 -11 TO APPROVE RECORDS RETENTION
POLICY /SCHEDULE
Bill Arndt moved to approve Resolution 42012 -11 to approve the Records Retention Policy /Schedule.
LaVonne Hansen seconded and the motion carried unanimously.
8. MAXFIELD STUDY UPDATE
Matt Mullins from Maxfield plans on having the study done by October.
9. SCDP REHAB PROJECTS
a. '10 SCDP Update
LaVonne moved to approve SCDP Loan 48683 -23 Miscavage contingent to the Loan Review
Committee's approval. Bill Arndt seconded and the motion carried unanimously.
b. '12 SCDP Update
• Bill Arndt moved to approve SCDP Loans: Kohman, Paehlke & Ruzicka contingent to the Loan
Review Committee's approval. LaVonne Hansen seconded and the motion carried
unanimously.
• FYI: Lead Hazard Control Grant Award Letter for 2012 SCDP program leverage.
10. FYI - FORECLOSED REPORT
11. ADJOURNMENT
Bill Arndt moved to adjourn and LaVonne Hansen seconded. There being no other business, Vice
Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary /Treasurer
August 21, 2012 Minutes Page 2 of 2