12-16-2008 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, December 16, 2008, 7:00 AM
Minutes
CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling,
Joel Kraft and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE HRA BOARD MEETING ON NOVEMBER 18, 2008
Joel Kraft moved to approve the Minutes as written. Ruth Kimball seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Becky Felling moved to approve the City Center and Park Towers Financial Reports. Ruth Kimball
seconded and the motion carried unanimously.
4. ELECTION OF HRA BOARD CHAIRMAN AND AUTHORIZATION OF SIGNATORY FOR HRA
BANK ACCOUNTS EFFECTIVE JANUARY 2, 2009
Becky Felling moved to nominate Joel Kraft for HRA Board Chairman and Authorization of Signatory for
HRA Bank Accounts Effective January 2, 2009. Ruth Kimball seconded and the motion carried
unanimously.
PARK TOWERS
a. Joel Kraft moved to approve Board Resolution 408 -19 to write off Balances of Uncollectable
Accounts. Ruth Kimball seconded and the motion carried unanimously.
b. Jean Ward updated the Board on the ventilation system project. The goal is to clean the ventilation
system ductwork the end of February.
c. Jean Ward updated the Board on the apartment renovation project, which should be completed in
January.
d. Becky Felling moved to approve Resolution 408 -20 to Adjust 2008 Park Towers Inventory. Ruth
Kimball seconded and the motion carried unanimously.
e. The Board discussed having a Smoke Free Clause to the leases for new residents. A survey will be
distributed to tenants about having the building go smoke free. If there are a majority of tenants in
favor of smoke free a smoke free building policy will be developed. The Board discussed a 6 month
transition period for the tenants as part of the implementation schedule. Becky Felling moved to
approve that Leases for New Residents have a Smoke Free Clause. Ruth Kimball seconded and the
motion carried unanimously.
6. HHPOP PROGRAM
Joel Kraft moved to approve submitting Workforce CASA Application to MHFA and to allocate $30,000
($3,000/ loan for 10 loans) in leverage funds. Ruth Kimball seconded and the motion carried unanimously.
7. FRANKLIN GROVE EXPANDED REHAB PROJECT UPDATE
Becky Felling moved to approve the EFG Kahl Loan 48698 and the EFG Palmer Loan 48699 contingent
to Loan Review Committee's approval. Ruth Kimball seconded and the motion carried unanimously.
CONSIDERATION OF 2009 HRA FEE SCHEDULE
Joel Kraft moved to approve the 2009 HRA Fee Schedule. Ruth Kimball seconded and the motion carried
unanimously.
9. CONSIDERATION OF MEMO REGARDING 2009 CITY COMPENSATION PLAN
December 16, 2008 Minutes Page 1 of 2
a. Becky Felling moved to approve Resolution 08 -21 Amending the HRA Personnel Policy to reflect
approving market adjustments and merit pay adjustments based on the City of Hutchinson Pay Plan
effective January I" of each year and approve Resolution 08 -22 Approving Adoption of the 2009 City
of Hutchinson Compensation Plan but implementing a freeze on market adjustments and merit
increases. Ruth Kimball seconded and the motion carried unanimously.
10. OTHER
a. FYI- Planning Staff Information regarding Senior Housing Campus
b. Jean Ward reviewed with the Board the update on foreclosure remediation plan.
c. Joel Kraft moved to approve the purchase of one HRA logo shirt for each of the staff and Board
members. Casey Stotts seconded and the motion carried unanimously.
11. ADJOURNMENT
There being no other business, Chairman Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Becky Felling, Secretary /Treasurer
December 16, 2008 Minutes Page 2 of 2