11-21-2006 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, November 21, 2006, 7:00 AM
Minutes
CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky
Felling, LaVonne Hansen, Ruth Kimball and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE HRA BOARD MEETING ON OCTOBER 17, 2006
Becky Felling moved to approve the Minutes as written. Joel Kraft seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
a. Joel Kraft moved to approve the Financials. Ruth Kimball seconded and the motion carried
unanimously.
4. CONSIDERATION OF RETIREMENT CONTRIBUTION RATE CHANGE
Joel Kraft moved to follow the retirement contribution rate change the same as the City for the same
period of time. LaVonne Hansen seconded and the motion carried unanimously.
5. PARK TOWERS
a. Jean Ward reviewed with the Board a memorandum outline the changes to the 2006 Park Towers
Budget. LaVonne Hansen moved to approve Resolution #06 -15, Revised 2006 Budget. Ruth
Kimball seconded and the motion carried unanimously.
b. Jean Ward updated the Board on the some energy improvements suggested by the Center for
Energy & Environment. She also reviewed with the Board two proposals to change out the T12
lights to T8's and the exit lights. Joel moved to approve the Proposal from Quade's for Change out
T12's — T8's and Exit Lights. Becky Felling seconded and the motion carried unanimously.
c. Jean Ward reviewed with the Board the 2007 Housing & Services new regulations. Becky Felling
moved to approve the revised Housing with Services Leas Addendum. Joel Kraft seconded and the
motion carried unanimously.
d. Jean Ward reviewed with the Board the Cingular contract. Marc Sebora gave his approval.
LaVonne Hansen suggested checking if Cingular is self insured and if that will increase our
liability. Joel Kraft moved to approve the Cingular contract contingent to Jean Ward checking if
Cingular is self insured and if that will increase our liability. Ruth Kimball seconded and the motion
carried unanimously.
e. Becky Felling moved to approve Resolution #06 -16 for Disposition of Management Office Desk.
Ruth Kimball seconded and the motion carried unanimously.
6. CASA WORKFORCE HOUSING INITIATIVE UPDATE
a. Jean Ward reviewed with the Board the approval from MHFA of CASA Funds for the City of
Hutchinson CASA Workforce Housing Initiative. LaVonne Hansen suggested stating in the
guidelines the criteria of rehab. Jean Ward stated that a checklist will be created and she will bring
it to next month's board meeting.
7. ROLLING MEADOWS ASSOCIATION UPDATE
Jean Ward updated with the Board on the meeting she went to in regards to the Rolling Meadows
Association issue.
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UPDATE ON REHAB APPLICATION TO DEED
Jean Ward updated the Board on the status of the pre - application and gave them a timeline for the next
steps of the application process.
9. HOUSE CLEAN -UP EMERGENCY LOANS
Fire Chief, Brad Emans and Planning Director Rebecca Bowers gave the background to the issues that
they were facing and the need for house clean -up emergency loans.
a. LaVonne Hansen moved to approve Resolution #06 -17, Approval of HRA Funding for House
Clean -up Emergency Loan Program. Becky Felling seconded and the motion carried unanimously.
b. Jean Ward reviewed with the Board the draft program guidelines. There was some discussion and
some additions made to the guidelines. Joel Kraft moved to approve the newly revised House
Clean -up Emergency Loan Program Guidelines. Ruth Kimball seconded and the motion carried
unanimously.
c. Jean Ward reviewed with the Board the proposed housekeeping standards stated in the program
guidelines.
d. Joel Kraft moved to approve the loan administration fees contingent to Marc Sebora's review and
approval. Ruth Kimball seconded and the motion carried unanimously.
10. HOME RENTAL REHAB UPDATE
Jean Ward reviewed with the Board the Contract Monitoring with Carver County HRA. After the
Board asked some questions, Becky Felling moved to approve the contract with the Carver County
HRA for HOME Rental Rehab monitoring. Ruth Kimball seconded and the motion carried
unanimously.
11. SCHOOL CONSTRUCTION PROGRAM UPDATE
a. Judy Flemming reviewed with the Board the revised Hutchinson High School Cabinetry contract.
LaVonne Hansen moved to approve the contract. Joel Kraft seconded and the motion carried
unanimously.
12. FRANKLIN GROVE SCDP LOAN, SUBORDINATION REQUEST
Judy Flemming presented to the Board the subordination request for a Franklin Grove Loan that the
Loan review committee reviewed and approved. Becky Felling moved to approve the Franklin Grove
SCDP loan, subordination request. Ruth Kimball seconded and the motion carried unanimously.
13. APARTMENT VACANCY UPDATE
Jean Ward reviewed with the Board the apartment vacancy update.
14. COMMUNICATIONS
a. "Soldier Visits Park Towers Residents" newspaper article. Ruth Kimball told the Board about the
visit.
b. Conversion to QuickBooks is in process for the City Center finances.
15. ADJOURNMENT
There being no other business, Chairman Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Becky Felling, Secretary /Treasurer
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