06-20-2006 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting Tuesday, June 20, 2006, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky
Felling and Thor Skeie. Staff Present: Jean Ward and Judy Flemming.
2. MINUTES OF THE HRA BOARD MEETING ON MAY 16, 2006
Thor Skeie moved to approve the Minutes as written. Becky Felling seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
Thor Skeie moved to approve the Financials. Becky Felling seconded. Thor Skeie amended the motion
to approve payment of bill received from HRLARP. The amended motion carried unanimously.
4. PARK TOWERS
a. Jean Ward reviewed with the Board the closeout documents for the apartment renovation
project. Becky Felling moved to approve the closeout documents for the apartment renovation
project that includes:
Change Order 10 — Deduct $575.90
• Execution of Certificate of Substantial Completion
• Approval to Void Check #9385 for $20,520 and Change Payment to $19,944.10.
Thor Skeie seconded and the motion carried unanimously.
b. Jean Ward reviewed with the Board the ACC Agreement for the 2006 CFP. Thor Skeie moved to
execute the ACC Agreement for the 2006 CFP. Becky Felling seconded and the motion carried
unanimously.
c. Becky Felling moved to set the Public Hearing for the Agency Annual Plan for 7:30 AM,
August 15th at City Center Main Conference Room. Thor Skeie seconded and the motion carried
unanimously.
d. Jean Ward updated the Board on the ruling of exemption from asset management accounting.
Becky Felling moved to not proceed with asset management accounting. Thor Skeie seconded
and the motion carried unanimously.
e. Becky Felling moved to approve execution of the Housing with Services Registration. Thor
Skeie seconded and the motion carried unanimously.
5. HHPOP
a. Jean Ward updated the Board about the Rolling Meadows Homeowners Association.
b. Jean Ward updated the Board on Existing CASA Taskforce — Employer Based Initiative. Three
employers are interested on being on the taskforce. Will be scheduling the first meeting
sometime in the beginning of July once the 3M person is available.
Jean also asked the Board if they would be willing to do a match of funds raised if a fundraiser
is proposed. The Board agreed to the idea.
Becky Felling moved to approve HHPOP Loan #8817 for Rolling Meadows East contingent to
the loan review committee's approval. Thor Skeie seconded and the motion carried
unanimously.
June 20, 2006 Minutes Page 1 of 2
6. SCHOOL CONSTRUCTION PROGRAM UPDATE
a. Jean Ward updated the Board on the sale of the home.
b. Becky Felling moved to approve execution of the MHFA CRV 2 %Construction Financing
Loan. Thor Skeie seconded and the motion passed unanimously.
c. Becky Felling moved to approve the payment of $1,500 appliance allowance. Thor Skeie
seconded and the motion passed unanimously.
d. Jean Ward informed that there was an interested homebuyer for next years school construction
home.
7. FRANKLIN -GROVE NEIGHBORHOOD PROJECT UPDATE
a. Becky Felling moved to approve Resolution #06 -09, to Amend the Franklin -Grove Street
Housing Rehabilitation Project Area in the SCDP Procedural Guidelines. Thor Skeie seconded
and the motion passed unanimously.
b. Becky Felling moved to approve Loan #8680 -30, Franklin Grove Neighborhood SCDP loan up
to $15,000 & City Revolving Loan up to $10,000 contingent to the loan review committee's
approval. Thor Skeie seconded and the motion carried unanimously.
Jean Ward informed the Board that there would be a presentation of some conceptual ideas for the
downtown sites in July. Once she knows the date she will let the Board know.
9. REVIEW OF INTERESTED CANDIDATES FOR HRA BOARD POSITION
The Board reviewed the interested candidates and will make a decision next month.
10. DRAFT 2007 BUDGET
Jean Ward reviewed with the Board a memorandum describing the changes to the budget. Becky
Felling moved to approve the draft 2007 budget and to forward it to Ken Merrill, City Finance Director.
Thor Skeie seconded and the motion carried unanimously.
11. AVIAN FLU PLAN
Jean Ward discussed some ideas with the Board on what to include in the Avian Flu Plan.
12. COMMUNICATIONS
Thank You Note from Dan Carlson
13. ADJOURNMENT
There being no other business, Chairman Casey Stotts declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Becky Felling, Secretary /Treasurer
June 20, 2006 Minutes Page 2 of 2