08-19-2003 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting — August 19, 2003
Minutes
CALL TO ORDER: Chairman John Houle called the meeting to order. Members Present:
Duane Hoversten, Thor Skeie, and Becky Felling. Staff Present: Jean Ward, and Judy
Flemming.
2. MINUTES OF HRA BOARD MEETING ON JULY 15, 2003
Duane Hoversten moved to approve the Minutes as written. Thor Skeie seconded and the
motion carried unanimously.
3. FINANCIAL REPORTS
Duane Hoversten had a question on the Net Activity line item on the Park Towers Balance
Sheet provided from the accountant. Jean said she would ask the accountant to clarify this
total. Thor Skeie moved to approve the Financials as long as there is an explanation of the
totals on the Balance Sheet from the accountant. Duane Hoversten seconded and the motion
carried unanimously.
4. PARK TOWERS UPDATE
Jean Ward updated the Board on the list of checks that were requested by the accountant to be
voided that was tabled for the July Board Meeting. Duane Hoversten moved to approve
Resolution #03 -06 to Officially Void List of Outstanding Checks on Park Towers Books.
Thor Skeie seconded and the motion carried unanimously.
Jean reviewed with the Board the 2004 Park Towers Budget and a memorandum that
presented the assumption used to prepare the budget including the fact that insurance
property /liability premiums had doubled. Duane suggested that the HRA get some quotes
from other insurance companies before the March renewal.
The Review of New Streamlined Small PHA Plan Update, Annual Plan for Fiscal Year 2004
and the Consideration of Approval of Annual and the Resolution of PHA Certifications of
Compliance with the PHA Plans and Related Regulations was tabled because a new
2004Capital Funds Allocation was just sent to Jean. Jean presented the Capital Fund Program
Amendment to the Board based on the 2004 capital funds allocation. Thor Skeie moved to
approve the Capital Fund Program Amendment to the Consolidated Annual Contributions
Contract. Becky Felling seconded and the motion carried unanimously.
5. CONSIDERATION FOR APPROVAL OF RESOLUTION #03 -07 TO ADOPT THE CITY
PAY PLAN
Becky Felling moved to approve Resolution #03 -07 to adopt the City Pay Plan. Duane
Hoversten seconded and the motion carried unanimously.
6. SCHOOL CONSTRUCTION PROGRAM UPDATE
Jean Ward presented the 2002/2003 final budget, proceeds statement, program financing
statement and the 2003/2004 Memorandum of Understanding with the School District. Becky
Felling moved to approve the Memorandum of Understanding with the School District.
Duane Hoversten seconded and the motion carried unanimously.
Judy Flemming presented the budget and the results of the bids received for the project on 626
Harmony Lane. The HRA requested RFP's so the board awarded contracts based on
comparables. Duane Hoversten moved to award contracts to the following for the amount listed:
➢ Excavator - Juul Contracting Co. - $10,283
➢ Concrete — Students w/ Styrofoam Forms - $10,500
➢ Electrical — Bernhagen Electric - $5,414
➢ Plumbing & Heating - B &C Plumbing & Heating - $8,500
➢ Building Materials — UBC - $27,000
Thor Skeie seconded and the motion carried unanimously.
Duane Hoversten moved to approve the check to the City of Hutchinson for the Building Permit
for 626 Harmony Lane. Thor Skeie seconded and the motion carried unanimously.
7. FRANKLIN -GROVE NEIGHBORHOOD PROJECT UPDATE
Jean reviewed with the Board to the Monitoring Visit Letter from DTED's Patrick Armon from
visit on July 23rd and 24th.
8. FYI
Jean Ward updated the Board on the Rolling Meadows Extension. Sorensen Naustdal
Properties anticipates Zoning /Platting to be approved in October and construction to start
in the spring.
9. ADJOURNMENT
There being no other business, Chairman John Houle declared the meeting adjourned.
10. Chairman John Houle reopened the meeting so that Judy Flemming could present to the Board the
Franklin -Grove Neighborhood SCDP Loans #8680 -04 & #8680 -05. Thor Skeie moved to
approve the Franklin -Grove Neighborhood SCDP Loans #8680 -04 & #8680 -05. Becky Felling
seconded and the motion carried unanimously.
11. ADJOURNMENT
There being no other business, Chairman John Houle declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Becky Felling, Secretary /Treasurer