Loading...
06-11-2013 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 11, 2013 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Cook commented on the recent events that took place in the community - Dairy Days, Elks Flag Ceremony and Jaycee Water Carnival kick-off. Mayor Cook thanked the organizations involved in putting on these events. 5. PUBLIC COMMENTS 6. MINUTES (a) SPECIAL MEETING OF MAY 7, 2013 (b) REGULAR MEETING OF MAY 28, 2013 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14157 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 2. ORDINANCE NO. 13 -709 — ORDINANCE VACATING AND RELEASING EASEMENTS OVER 32 LYNN ROAD SW (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO SUSTAINABLE FARMING ASSOCIATION ON AUGUST 10, 2013, FOR MINNESOTA GARLIC FESTIVAL LOCATED AT MCLEOD COUNTY FAIRGROUNDS (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 7 — LETTING NO. 8 /PROJECT NO. 12 -09 — LES KOUBA PARKWAY IMPROVEMENTS PHASE 2 - CHANGE ORDER NO. 1 —LETTING NO. 8A/PROJECT NO. 13 -08A —RAILROAD DEPOT CITY COUNCIL MINUTES —JUNE 11, 2013 SITE IMPROVEMENTS - CHANGE ORDER NO. 3 —LETTING NO. 1 /PROJECT NO. 12-01— 5TH AVENUE NW IMPROVEMENTS (d) CONSIDERATION FOR APPROVAL OF PURCHASE OF WASTEWATER TREATMENT FACILITY EQ BASIN LINER FROM ENVIRONMENTAL FABRICS INC. (e) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER'S PERMIT TO GERALD JOHNSON FOR JUNE 16, 2013 (f) CONSIDERATION FOR APPROVAL OF ISSUING ANNUAL CATERER'S LICENSE TO NATHAN BUSKA OF ONE EYED WILLY' S LLC (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE TO KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL ON JUNE 14 & 15, 2013, AT MCLEOD COUNTY FAIRGROUNDS (h) APPOINTMENT OF BRUCE BJERKLUND TO SENIOR ADVISORY BOARD TO JANUARY 2014 (FILLING UNEXPIRED TERM OF CARROL OLSON) (i) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO NATIONAL ALLIANCE ON MENTAL ILLNESS ON JUNE 21 & 22, 2013, AT MCLEOD COUNTY FAIRGROUNDS 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(d) and 7(k) were pulled. Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(d) had further discussion. Jeremy Carter, City Administrator, explained that the basin at the wastewater treatment plant is to collect materials and hold them in a holding pond until the system is ready to take on the materials. The liner of this holding pond is ripped and needs to be replaced. This liner is 30 years old and has far surpassed its useful life. Staff obtained quotes on replacing the liner, with both a 40 ml and 60 ml liner. The recommendation is to replace the current 40 ml liner with another 40 ml liner. Repairs are near impossible due to the life of the liner. Motion by Christensen, second by Forcier, to approve Item 7(d). Motion carried unanimously. Item 7(k) had further discussion. Council Member Forcier noted that he would be abstaining from voting on this item due to his association with the items on the check register. Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(k). Motion carried unanimously. Mayor Cook mentioned a time - sensitive item that came up after the packet was published. The item is 2 CITY COUNCIL MINUTES —JUNE 11, 2013 a Resolution in support to secure state bonding to further develop and pave the Luce Line State Trail. The application is due June 21, 2013, for the state bonding and this Resolution, along with others from other County jurisdictions, will be included with the application. Motion by Arndt, second by Cook, to approve Resolution No. 14162. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3 /PROJECT NO. 13- 03) — ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND CHANGE ORDER NO. 1 Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that six property owners were notified of this public hearing. The pavement management program for this year received very favorable bids. Two streets (Miller and Milwaukee — from Lynn Road to Trunk Hwy 15), with the same type of improvements, have been suggested to the contractor to be included with this project. The same bid unit prices will be applied. The property owners will receive an assessment notice and the assessment hearing will be held July 9, 2013. August 14, 2013, is the proposed completion date for the entire project. Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Arndt, to approve 2013 Pavement Management Program project. Motion carried unanimously. (b) CONSIDERATION OF ORDINANCE NO. 13 -711 - AN ORDINANCE GRANTING A FRANCHISE TO GEORGE W. QUAST TO PLACE FLOWER POTS ON CITY SIDEWALK LOCATED AT 25 2ND AVENUE SE (SET SECOND READING OF ORDINANCE FOR JUNE 25, 2013) Marc Sebora, City Attorney, explained that George Quast has requested to place semi - permanent flower pots on City -owned sidewalk located on 2nd Avenue SE. Due to the use of City right -of -way, a franchise is required in accordance with City Charter. Mayor Cook noted that a similar franchise had been issued to a business for placing a flower pot in 2005 and at that time $10 /year was charged. The rendition from the applicant shows the pots being placed on cement pedestals and it was suggested by the Council that those pedestals be removed by a certain date to allow for snow removal. Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve application with the following conditions: cost of $10.00 /year, a five -year term, cement pedestals may be placed from May 1st to October 15th, the flower pots must be of the size as included in the application and setting second reading and adoption of Ordinance No. 13 -711 for June 25, 2013. Motion carried unanimously. 9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 3 CITY COUNCIL MINUTES —JUNE 11, 2013 (a) HUTCHINSON HEALTH 2012 ANNUAL REPORT — DR. MULDER Dr. Steven Mulder, Hutchinson Health, presented before the Council. Dr. Mulder explained that the City still owns the property that Hutchinson Health occupies and operates, therefore the annual reports will continue to be ongoing. Dr. Mulder reviewed cash on hand and statistical information on services provided. Dr. Mulder also spoke of the integration between HAHC and HMC. Additionally, a new electronic health record system was implemented. Dr. Mulder also shared the organization's new mission and vision. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO SECURITY SERVICES AGREEMENT WITH HUTCHINSON HEALTH Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that City and hospital staff have come to an agreement for Hutchinson Police Services to provide security services at Hutchinson Health. This is mainly due to the strong relationship between the City and the hospital and the fact that many times law enforcement must be called for assistance at the hospital. The relationships between the hospital and the City and the police department are very strong and this program will aid in continuing that. Mayor Cook explained there is a clause in the proposed agreement to allow either party to get out of the agreement. Mayor Cook also commented that if there is an employee issue, the police civil service process is a detailed one to address discipline issues. Chief Hatten commented that he is confident that any employee issues can be worked through between Hutchinson Health and the police department. The proposed agreement is for five years. Dr. Mulder commented on the confidence in the strong relationships that exist currently between the parties. Dr. Mulder commented that this is a significant upgrade to its security services, however the hospital feels its staff and patients deserve high - quality security protection. Motion by Forcier, second by Czmowski, to approve security services agreement with Hutchinson Health. (b) CONSIDERATION FOR APPROVAL OF TRAIL IMPROVEMENT AND USE AGREEMENT — THE GREENS, FAIRWAY ESTATES SECOND ADDITION Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that this project was reviewed at the last Council meeting. Mr. Exner explained that no connection to 13th Avenue will be included with this improvement, however widening at School Road will occur, intersection improvements will be made and a trail leg will be added at Golf Course Road. The easement agreement has been revised to include language stating "...and allow public use of all trail (shared - use pathway) facilities..." In addition, the Grantor's entity's name has been revised at the request of the Homeowner's Association. The cost of the project is estimated at $38,323.30 and a quote has been received from a contractor. The Homeowner's Association will be contributing $1000 to the project. Mayor Cook suggested revising the language in Item 41 on Exhibit B to read "recreational use per City ordinance" in place of "walking and bicycling ". 11 CITY COUNCIL MINUTES —JUNE 11, 2013 Motion by Arndt, second by Christensen, to approve trail improvements and use agreement with The Greens, Fairway Estates Second Addition, with the revisions noted above. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR RAILROAD DEPOT SITE IMPROVEMENTS PROJECT (LETTING NO. 813, PROJECT NO. 13 -08B) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes site improvements encompassing grading, curb and gutter, draintile installation, bituminous /concrete surfacing, Class 5 aggregate, storm sewer /drainage, street lighting, sidewalks, landscaping, restoration and appurtenances. The total bid price was $218,460.02 which was lower than the engineer's estimate. Mr. Exner spoke of the proposed depot schedule, with the anticipated completion date of August 23, 2013. Motion by Christensen, second by Cook, with Forcier abstaining, to approve project award for railroad depot site improvements project. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JUNE 25, 2013, AT 4:00 P.M. TO DISCUSS POSSIBLE INCLUSION OF HELICOPTER IN VETERANS MEMORIAL PARK Mayor Cook expressed that perhaps a workshop could be held to discuss the requests that have come forward regarding a helicopter in Veterans Memorial Park. Motion by Arndt, second by Forcier, to approve setting Council workshop for June 25, 2013, at 4:00 p.m. to discuss possible inclusion of helicopter in Veterans Memorial Park. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2013 (b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 24, 2013 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MAY 7, 2013 (d) PUBLIC LIBRARY BOARD MINUTES FROM APRIL 29, 2013 (e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2013 13. MISCELLANEOUS Bill Arndt — Council Member Arndt expressed that perhaps the City could install a sound system at the Library Square bandshell. Council Member Arndt suggested using legacy dollars for this type of 5 CITY COUNCIL MINUTES —JUNE 11, 2013 improvement. Council Member Arndt suggested placing something permanent in the bandshell and installed professionally. Gary Forcier — Council Member Forcier thanked Kent Exner and staff on filling potholes. Mr. Exner explained that the collector streets have been completed and now staff will begin working in neighborhoods. Mr. Exner noted that staff should be able to stay on top of the work and hopefully will be completed in the next 2 -3 weeks weather permitting. Jeremy Carter — Mr. Carter spoke of potential workshops to hold this summer. Mr. Carter proposed holding a general fund budget workshop on July 9, 2013 and a 2012 year -end audited financial review on July 23, 2013. Mr. Carter also suggested that perhaps the Council should keep in mind holding a workshop on ordinance topics, such as signs, liquor and other things. This workshop could be held later in the year. Motion by Forcier, second by Cook, to set July 9, 2013, at 4:00 p.m. to discuss general fund budget and July 23, 2013, at 4:00 p.m. to review the 2012 year -end audited financial review. Motion carried unanimously. Kent Exner — Mr. Exner noted that the Jefferson Street/Oakland Avenue intersection has been opened. Jefferson Street from Oakland Avenue up to 4th Avenue is now being worked on until mid - August, therefore the intersections with 4th, 5th and 6th Avenues are closed along Jefferson Street. The Hwy 15 South roundabout detour is in place and it is requested that travelers abide by the detour route. 5th Avenue /School Road — sod replacement will begin this week. Mosquitoes application was had last night. Mayor Cook — Mayor Cook noted that July 3rd marks the 150th Anniversary of the death of Little Crow, as well as the Gettysburg conflict. Mayor Cook noted that a relative of Little Crow may come to the community on July 6th for a program. Mayor Cook also reminded staff that a discussion should be held at a later meeting on SAC /WAC fees for residential use. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Jeremy J. Carter Mayor City Administrator 0