07-10-2012 CCACouncil Workshop — Review of 2011 Audit- 4: 00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 10, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Hutchinson Evangelical Free Church
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JUNE 26, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14027 — RESOLUTION DESIGNATING THE LOCATION OF POLLING
PLACE FOR ALL CITY PRECINCTS AND APPOINTING JUDGES FOR THE 2012 CITY OF
HUTCHINSON AND STATE PRIMARY AND GENERAL ELECTIONS
2. RESOLUTION NO. 14028- RESOLUTION SETTING INCOME GUIDELINES FOR DEFERRED
ASSESSMENTS
3. ORDINANCE NO. 12 -0691 — AN ORDINANCE AMENDING CHAPTER 31 OF THE
HUTCHINSON CITY CODE PERTAINING TO BOARDS AND COMMISSIONS (WAIVE
FIRST READING AND SET SECOND READING AND ADOPTION FOR JULY 10, 2012)
4. ORDINANCE NO. 12 -0690 - AN AMENDMENT TO THE ZONING ORDINANCE SECTION
154.064(C) AND SECTION 154.004 ALLOWING DOG DAYCARE BY CONDITIONAL USE
PERMIT IN THE C -4 (FRINGE COMMERCIAL DISTRICT) AND ADDING THE DEFINITION
OF DOG DAYCARE TO SECTION 154.004 REQUESTED BY ADULT TRAINING AND
HABILITATION CENTER, PROPERTY OWNER (SECOND READING AND ADOPTION)
5. ORDINANCE NO. 12 -0689 - AN AMENDMENT TO THE ZONING ORDINANCE SECTION
154.063(C) ALLOWING TATOO ESTABLISHMENTS BY CONDITIONAL USE PERMIT IN
THE C -3 (CENTRAL COMMERCIAL DISTRICT) REQUESTED BY DOUGLAS MOULTON,
APPLICANT (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE
TO MCLEOD COUNTY AGRICULTURAL ASSOCIATION ON AUGUST 15 — 19, 2012, FOR THE
MCLEOD COUNTY FAIR
CITY COUNCIL AGENDA JULY 10, 2012
(c) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO ST.
ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 8 & 9, 2012
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS AND
SUPPLEMENTAL AGREEMENTS
- CHANGE ORDER NO. 5 —LETTING NO. 1, PROJECT NO. 11 -02 (SCHOOL ROAD NW)
- CHANGE ORDER NO. 3 —LETTING NO. 3, PROJECT NO. 11 -04 (2011 PAVEMENT
MANAGEMENT PROGRAM -PHASE 1)
(e) CONSIDERATION FOR APPROVAL OF CITY /SCHOOL DISTRICT AGREEMENTS
- AGREEMENT RELATING TO THE ESTABLISHMENT AND OPERATION OFA JOINTLY
SPONSORED PARKS, RECREATION AND COMMUNITY EDUCATION PROGRAM
- AGREEMENT RELATING TO THE ESTABLISHMENT AND OPERATION OF A JOINTLY
SPONSORED GROUNDS MAINTENANCE PROGRAM
- AGREEMENT RELATING TO USE OF FACILITIES
- LEASE AGREEMENT WITH PARK ELEMENTARY
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) LES KOUBA PARKWAY IMPROVMENTS PHASE 2 PROJECT — LETTING NO. 8, PROJECT NO. 12-
09
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. Always looking toward t e uture, not monitoring past)
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF UPPER MIDWEST ALLIS CHALMERS CLUB EVENT
SIGNAGE REQUEST
Action — Motion to reject — Motion to approve
11. NEW BUSINESS
(a) SUMMARY REVIEW OF 2011 AUDITED FINANCIAL STATEMENTS
Action —
(b) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14029 - A RESOLUTION APROVING
AND AGREEING TO ENTER INTO AN ADMINISTRATIVE CONTRACT WITH THE HUTCHINSON
HRA FOR THE SCDP NORTHEAST NEIGHBORHOOD AND SW NEIGHBORHOOD HOUSING
REHABILITATION PROJECT FOR CDAP -11- 0023 -O -FY 12 AND APPROVALF OF PROCEDURAL
GUIDELINES FOR SCDP OWNER OCCUPIED HOUSING REHABILITATION PROGRAM FOR THE
NORTHEAST NEIGHBORHOOD AND SW NEIGHBORHOOD AND APPROVAL OF CITY OF
HUTCHINSON SECTION 3 PLAN RELATING TO THE SCDP GRANT CDAP -11- 0023 -O -FY 12 AND
APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT
AGREEMENT CDAP -11- 0023 -O -FY 12
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CITY COUNCIL AGENDA JULY 10, 2012
Action — Motion to reject — Motion to approve
(c)CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON NETWORK SECURITY POLICY
Action — Motion to reject — Motion to approve
(d) CONSIDERATION FOR APPROVAL OF CRIMINAL JUSTICE INFORMATION SERVICES
SECURITY POLICY
Action — Motion to reject — Motion to approve
(e) DISCUSSION OF REGULATING BODY ART
Action —
(f) CONSIDERATION FOR APPROVAL OF RE- SETTING AUGUST 14, 2012, CITY COUNCIL
MEETING DUE TO 2012 PRIMARY ELECTION
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MAY 30, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY 15,
2012
(c) FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2012
13. MISCELLANEOUS
14. ADJOURN
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