01-19-2012 APM+HUTCHINSON AIRPORT COMMISSION
January 19, 2012
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Doug McGraw, Dick Freeman, Joel Schwarze, Juli Neubarth, Ross Peterson, Eric Yost
Members absent: none
Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Chuck Brill, resident
Meeting called to order at 5:30 p.m. There was a quorum of members present.
1. Approve December 15, 2011 Airport Commission Minutes
Motion made by Neubarth, second by Freeman to approve minutes. Unanimous approval.
2. Airport Commission
Dick Freeman (to 09/12, first full -teen) Juli Neubarth (to 09/13, first full -teen)
Doug McGraw (to 09/14, second full -teen) Joel Schwarze (to 09/15, first full -teen)
Ross Peterson (to 09/16, first full -teen) Eric Yost (Council representative)
For ineeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us
The Commissioners welcomed Eric Yost, who was appointed to the Airport Commission at the January 10
City Council meeting.
3. Hansars
Commissioners reviewed the current hangar map.
Discussion was held regarding the potential marketing available open hangars. Olson will work with
Midwest Flyer to see what marketing options they have available. Daily, weekly and monthly rates were
discussed as an option to get as much revenue as possible from the hangars. Other discussed related to the
potential of enclosing these hangars, but concerns were raised regarding the condition of supporting beams.
Commissioner Peterson raised the issue of ensuring hangar tenants had appropriate insurance coverage. In
addition, a question was raised about how insurance would be handled if Hangar #1 was used on a daily or
weekly basis. Olson will report the status at the next meeting.
4. Operational Issues (Open Proiects)
a) AIP — Crack Repair Project — Update
a. Project close -out ongoing. Final billings should be received soon for the project.
b) Airport Construction Fund Projects
a. All work complete on the hangar roofs ( 92, 93), ditch improvement, and hangar doors ( 93)
c) Consultant Selection. In response to the December advertisement for Statements of Qaulification, two firms
responded. TKDA, the Airport's current engineering firm and Bolton & Menk of Willmar, MN.
a. City staff input — Kent Exner, DPW /City Engineer and John Olson, Public Works Manager
reviewed the statements of qualification. The score given by Exner and Olson favored TKDA
slightly because of their history with the airport.
b. Airport Commission input — Commissioners reviewed their own findings. Much discussion
regarding whether City staff felt Bolton & Menk were qualified to perform services at the airport.
Discussion was held regarding the client list of both consultants.
Motion by Freeman, second by Neuharth to recommend Bolton & Menk as the airport consultant.
Unanimous approval.
d) Commissioners reviewed stated Capital Improvement Plan
Proiect cost FAA Mn /DOT
City
Other funds
2012 — Airport Tractor /Mower 110,000 0 73,333
36,667
0
2013 — Apron/Taxilane Construction 350,000 332,500 0
17,500
0
2015— EA Assessment - Crosswind; 75,000 71,250 0
3,750
0
T- hangar construction (16 units) 1,000,000 0 0
200,000
800,000 (Hangar loan fund)
2017 — Land Acquisition - Crosswind 225,000 213,750 0
11,250
0
2018 — Crosswind runway design/construction 750,000 712,500 0
37,500
0
2021 — Reconstruct Runway 15/33 1,000,000 950,000 0
50,000
0
3,510,000 2,280,000 73,333
356,667
800,000
Olson explained that the 2012 tractor /mower will be subject to City's vehicle /equipment policy. This transaction is eligible for
2/3 funding from MnDOT, but may also be eligible for FAA grant funding, which would
be at 95% funding from FAA. The City
may consider a residual payment for the value of the loader previously purchased with
FAA grant.
City staff will be working
with the airport consultant to determine eligibility of the equipment for snow /ice purposes and to determine the best value.
5. Other Discussions/ New Business
a) NDB building: Staff has been working with MnDOT and AWOS vendor to take the NDB building offline.
All of electrical and telephone lines have located. When it comes time to dismantle the building, the foundation
will be left and a telephone junction pedestal will be attached for the lines serving the AWOS equipment. The
electrical service will be eliminated between the NDB building and the junction east of the building along the
driveway. Related expenses for dismantling and taking the building out commission and for the telephone will be
paid by MnDOT. The City will be responsible for cost of eliminating electrical service to the building.
b) Vehicle parking. Discussion of vehicles, trailers being parked for long periods of time. Various options
regarding long -term parking were discussed. At this time, if vehicles /equipment are noticed for longer periods,
the owner will be notified to remove the vehicle /equipment.
At 6:50, a motion to adjourn was made by Schwarze, second by Peterson. Unanimous approval.
NEXT MEETING: Regularly scheduled meeting: 02/16/12.