02-25-2013 SAMSenior Advisory Board Minutes
February 25, 2013
Present: Carrol Olson, Julie Jensen, Warren Schuft, Rick Reiner, Don Schroeder, Barb
Peterson, Judy Klawitter
City Staff. September Jacobsen
Absent: Harriet Sturges, John McRaith
I. The meeting was called to order at 10:05 a.m. by Carrol Olson
IL Secretary's Report: The January minutes were examined. Rick made a motion to
approve the minutes and Warren seconded the motion. The motion was approved.
III. Treasurer's Report: Warren reported that we currently have a bank balance of
$6,839.98. Transactions from January included money collected from selling
greeting cards, and dishcloths, "Giving" donations from Doyle Thieson and Marlyn
Krueger, and tour reimbursements. Checks that are currently outstanding deal with
upcoming tours. Don made a motion to accept the report with a second from Barb.
The motion passed.
IV. Old Business
A. Tours- Julie reported that the upcoming murder tour is filled. The March 12th tour
for the Celtic Tenors is also filled as well as the April 18th "Ring of Fire" tour. The
May tri p to Old Log has several openings and it is hopeful that it too will be filled.
June 18th will bring the annual cruise on Clear Lake in Iowa and includes a tour of
the Surf Ballroom. It is anticipated that this tour will fill very quickly. Julie
reported that she has several tours partially planned and will report on them once
they are complete. Julie would also like the board to realize that any overage from
tours is applied to the agreed amount to be reimbursed to the City as the senior's
contribution for maintaining the senior center budget. It was noted that in 2012
$1,263 was designated to the Senior Center budget solely from planned bus tours.
This tour excess fund needs to be monitored in 2013 as part of the $4,000
contribution agreed to by the advisory board for the reinstatement of Friday hours at
the Senior Center.
B. Update on Programs- September went through the various programs that were held
in February. The monthly movie, Argo, was well attended and the book clubs are
doing well with their volunteer group leaders.
V. Business
A. February Fundraiser - The Shadow Tribute Band was a great success with over
350 people attending. The band agreed on a 60/40 split. The Advisory Board
portion of the funds was slightly over $2,400. Another $200 was raised from
the sale of popcorn and bottled water. The feedback from this event was so
positive that discussion about having the group return was approved for late
September. September will follow through with the band for final details. The
Board would like to send a "Cheers" to the local paper for Kay Johnson's
wonderful write up, and for the Council members that assisted with the
ushering, and for all who attended to make the night so special.
B. Fundraising- The Board discussed other options for donations to be accepted in
order to meet the annual budget reimbursement. Several members feel that a
donation box set beside the coffee would be better than the large box currently
used. September will check into purchasing a clear plexiglass box. It was noted
that if all the participants would donate .25¢ per visit the recommended
reimbursement could be met without hosting fundraisers. Members discussed
the possibility of bringing in a vending machine. At this time the board has
decided to table the idea. Another fundraising idea involved the Cashwise "Brat
Stand'. All board members agreed that an event like this would take many
volunteers to accomplish. This fundraiser option was also tabled.
VI. Adjournment: Rick made a motion to adjourn at 11:30am with a second from Don.
The motion passed.
Next Meeting: Monday, March 25 at 10:00 a.m. - Submitted by September Jacobsen on
behalf of John McRaith, Secretary