06-20-2005 SAM
Senior Advisory Board Minutes
June 20, 2005
Present: John Lyman, June Lyman, Julie Jensen, Liz Tokarczyk
Jim Hanson, Lorraine Zajicek
City Staff: September Jacobsen, John McRaith, Kathy Hemmah
Absent: Robert Cogley
I. The meeting was called to order at 10:03 a.m. by chairman Jim Hanson.
II. Secretary's Report: The minutes from the May meeting were reviewed. John made a
motion to accept the minutes. June seconded the motion and it was approved.
III. Treasurer's Report: Lorraine reported May expenses of $551 for the volunteer
luncheon, $2575 for the dance floor, and $14 for a name plate. Revenue for May was
$532, which included the April dance, card sales, tax assistance donations, and
interest. Liz made a motion to accept the report, which was seconded by John. The
motion passed.
IV. Old Business
A. Tours- The trip to Afton has 22 on the waiting list with several other tours also
having sizable waiting lists. Some people are wondering if we'll add a second
bus if the tour has a large enough waiting list. There are several problems that
present themselves at this point. The venue we are going to may not have the
capacity to handle a second bus load. The dining facilities may not
accommodate that many participants. Switching to another day for a second trip
would be an option but that would involve contacting everyone and checking to
see if they are available for that date. For now the board decided to stick to one
bus and offer follow up trips to popular destinations. Julie has a cell phone and
1000 minutes so she is set for calling. An analysis of the tour revenues and
expenses yields an average of about $150 for a profit on each tour. We had no
tours that lost money in 2004.
B. Program Update- Kathy reported that "Ready, Set, Grow!" was held earlier this
month. It featured a master gardener who taught the group how to get plants
started in containers. The "Canasta" card game is drawing some new people to
the Event Center. Kathy would like to have a "Meet the Board" get-together
where participants would have a chance to talk to members of the advisory
board. A proposed date will be offered at the next meeting. The annual fishing
outing had 25 signed up but only 17 made the trip due to poor weather. A
Father's Day celebration was held but attendance was low. "Phantom of the
Opera" was this month's movie and was very popular.
C. Cards- The sale of cards amounted to $176 for May. Sales were up over last
year at this time.
D. Dancing- The May dance had 71 participants and was held on the fourth
Wednesday of May. The profit was $48 for this dance. The Advisory Board
paid $40 to have someone help Joe set up the floor and take it down. Profits
from dances are used to payoff the dance floor pieces paid for by the Advisory
Board. September still has to order some trim pieces for the floor. The dance
floor is also scheduled for use by the Adaptive Recreation program each month.
V. New Business
A. Sponsor Special Events- Kathy brought back to the board the idea of having the
board sponsor some special events that do not involve major costs so that a
participant charge could be avoided. Currently, each program is expected to
cover its costs. Having the board sponsor particular events would be a way for
the board to show support for the participants in these events. Julie made a
motion that we underwrite these events as a board with John seconding the
motion. An example that is already in place would be the Mother's and Fathers
Day celebrations.
B. Dance Floor Pieces- September wanted to confirm that she should order the
additional trim. The board agreed she should go ahead and make the purchase.
C. Cabinets- After installing the cabinets in the craft room, it was noted that sliding
cabinet doors limit the amount of use able cabinet space. The doors will be
redesigned to swing on hinges so they can be opened like normal cabinets.
VI. Adjournment: John made a motion to adjourn at 11: 12am with a second from Liz.
The motion passed.
Next Meeting: Monday, July 18th, at 10:00 a.m.
John McRaith, Secretary