02-23-2004 SAM
Senior Advisory Board Minutes
February 23, 2004
Present: Jim Hanson, John Lyman, June Lyman, Lorraine Zajicek, Julie Jensen.
City Staff: September Jacobsen, John McRaith, Kathy Hemmah.
Absent: Liz Tokarczyk
I. The meeting was called to order at 10:05 a.m. by Chair Jim Hanson
II. Secretary's Report: Motion to approve the January 26th minutes by Julie Jensen and
seconded by John Lyman. Approved.
III. Treasurer's Report: Expenses for the previous month included $822 for newsletter
expenses and $27.95 for the Star Tribune. The revenues included $1113.87 for
reimbursements from the city, First Federal, and greeting card sales. Interest
of$I1.92 was earned during the month. Current balance- $28,219.80.
Motion to approve by Julie Jensen and seconded by Lorraine Zajicek.
Approved.
IV. Old Business
A. Update on Programs- A Mardi Gras dance was held on Friday, February 20th.
While attendance numbered in the low 40's, participants were enthusiastic and
requested that more dances be held. Intergenerational programming between
seniors and Park Elementary students is going well. Last month they
participated in card making and this month they are playing board games. The
movie "Radio" was a hit at the Event Center as a nearby group used the
showing as part of its Mystery Tour. The Event Center makes an excellent
location for watching movies on the big screen. Card groups continue to be
very popular at the Senior Center.
B. Tour Committee- Julie Jensen reported that marketing will be essential for the
success of senior tours because competitors are offering many of the same
trips. Our tours are more convenient and lower priced so it is just a matter of
spreading the word. The Red Hat Society could be used to promote our
current offerings and if a particular group of the society would like to make a
trip as a group, the Senior Center would be happy to help make arrangements.
Upcoming trips include Marshall Fields-Bachman's Flower Show/Mill City
Museum on March 30th, Old Log Theatre on April 28th, Festival of Nations on
May 1 S\ and Taffetas at the Chanhassen Dinner Theater on May 19th.
C. Response to Donations- This past month a beautiful chess set was donated to the
center. Weare still in need of a wheelchair and all board members were asked
to look into any potential donors.
V. New Business
A. Postage- Bulk rate mailing of the monthly newsletter will begin with the April
edition. September will contact Karen McKay for information on procedures
for bulk mailing.
B. New Members- Three people expressed an interest in joining the advisory
board. Phylis Berkholtz, Lorraine Briese, and Leslie Smith indicated that they
would be willing to serve. The board also would like a response from Ralph
Hakel as to whether he would be interested. After some discussion Lorraine
Zajicek made a motion that we recommend Phylis and Lorraine to join the
board. In addition, she moved that Ralph Hackel also join the board ifhe is
interested since he has never served on the board before as Les has. Ifhe is
not interested, Leslie Smith would be recommended. John Lyman seconded
the motion and it was approved unanimously.
C. Dances- Participants at the last dance requested that the dances become monthly
instead of quarterly. It was felt that if they had a regular night once a month,
the attendance could be built up over time. An effort would be made to line
up our dance so that each community would have a dance in a different week
of the month. It was recommended that this method be tried for a three
month period and that United Way funds be used as seed money in the effort.
After three months, the dances should be self-sustaining.
D. Volunteer Dinner- A dinner will be scheduled for the last week of April to
honor all the senior volunteers from this past year. The volunteer groups will
be listed in the newsletter and the volunteers will be asked to RSVP for the
dinner which will be held at lunchtime this year. Julie noted that it should not
be scheduled on April 28th as the Old Log Theater trip is that day. The Senior
Advisory Board sponsors this event.
E. Volunteers for Newsletter Publishing- September is looking for help for the
senior newsletter. Specifically, she needs someone who can type up
handwritten information so that September can then copy it into the
newsletter.
F. Other- Julie would like to get in writing what the agreement is between the City
and the Senior Advisory Board concerning the laptop computer located at the
Event Center. John McRaith would report back at the next meeting. The
Senior Center currently uses the computer to help people with their tax work
and the laptop allows them to go to other senior locations to provide this help.
VI. Adjournment: Motion was made to adjourn by John Lyman and seconded by Lorraine
Zajicek. Approved.
Next Meeting: Monday, March 15 at 10:00 a.m.
John McRaith, Secretary