01-30-2008 HUCMRegular Meeting
January 30, 2008
Members present: President Donald H. Walser; Vice President David Wetterling;
Commissioner Robert Hantge, General Manager Michael Kumm; Attorney Marc Sebora.
Members absent: Secretary Dwight Bordson; Commissioner Craig Lenz
President Walser called the meeting to order at 3:00 p.m.
President Walser called for the Commission reorganization.
Vice President Wetterling nominated Donald Walser for the position of president. A
motion was made by Vice President Wetterling, seconded by Commissioner Hantge to
elect Donald Walser as president. Motion was unanimously carried.
Commissioner Hantge nominated David Wetterling for the position of vice president. A
motion was made by Commissioner Hantge, seconded by Commissioner Wetterling to
elect David Wetterling as vice president. Motion was unanimously carried.
President Walser appointed Dwight Bordson as secretary.
President Walser appointed Marc Sebora as legal counsel.
President Walser appointed Lin Madson as recording secretary.
A motion was made by Vice President Wetterling, seconded by Commissioner Hantge
to designate Citizens Bank & Trust Company and Wells Fargo as depository for utility
funds. Motion was unanimously carried.
The minutes of the December 26, 2007 regular meeting were reviewed. A motion was
made by Vice President Wetterling, seconded by Commissioner Hantge to approve the
minutes as written. Motion was unanimously carried.
The minutes of the January 10, 2008 special meeting were reviewed. A motion was
made by Vice President Wetterling, seconded by Commissioner Hantge to approve the
minutes as written. Motion was unanimously carried.
The December payables were discussed. A motion was made by Commissioner
Hantge, seconded by Vice President Wetterling to ratify the payment of bills in the
amount of $4,461,274.18 (detailed listing in payables book). Motion was unanimously
carried.
GM Kumm presented the financial statements/budget year-to-date. After discussion, a
motion was made by Vice President Wetterling, seconded by Commissioner Hantge, to
approve the financial statements/budget year-to-date. Motion was unanimously carried.
GM Kumm presented contracts for services for: Legal, HR, IT and Energy Tree Planting
Programs. These contracts explain the services these departments provide for HUC
and fees associated with those services. After discussion, it was decided to incorporate
suggested changes and bring this back to the board for approval at the next
commission meeting.
Commissioner Hantge explained that he talked with a new commercial customer who
had concerns regarding the policy on commercial deposit requirements. After
discussion, it was decided to leave the policy as is.
GM Kumm explained that he talked with an existing commercial customer who paid
their deposit but are now requesting a partial refund. After discussion, Vice President
Wetterling made a motion, seconded by Commissioner Hantge to deny the request for a
partial refund of their meter deposit. Motion was unanimously carried.
Position descriptions for HUC Commissioners were discussed. This is a part of our
strategic plan for 2008. Changes and additions were suggested as well as incorporating
HUC’s mission statement into the position descriptions. GM Kumm will include the
suggestions and bring it back to the board for approval at the next commission meeting.
Independent Contractor Agreement was presented. This is an agreement between HUC
and Pat Wright for janitorial services. Attorney Sebora has reviewed the contract. After
discussion and suggested changes, a motion was made by Vice President Wetterling,
seconded by Commission Hantge to approve the independent contractor agreement for
daily janitorial services with the changes mentioned. Motion was unanimously carried.
Discussion was held on the Strategic Plan – Vision Statement One – Strategic
Objectives. Each section will be reviewed at upcoming meetings. A formal review of
HUC’s strategic plan is done annually.
Steve Lancaster presented the Professional Service Agreement with Liesch Associates
Inc. for Plant 1 Fuel Oil Tank Replacement. Attorney Sebora has reviewed the
agreement. A motion was made by Vice President Wetterling, seconded by Commission
Hantge to approve the Professional Service Agreement with Liesch Associates Inc. for
Plant 1 Fuel Oil Tank Replacement. Motion was unanimously carried.
GM Kumm presented the Service Territory Agreement with McLeod Cooperative Power
Association. This agreement will ensure service to the Industrial Park as well as the
development east of Menards. It also ensures a good working relationship with MCPA.
A motion was made by Vice President Wetterling, seconded by Commissioner Hantge
to authorize the Service Territory Agreement with McLeod Cooperative Power
Association. Motion was unanimously carried.
Two advertisements for bids were presented. Both of these are budgeted items. A
motion was made by Commissioner Hantge, seconded by Vice President Wetterling to
approve advertisement for bids for the following: Construction and Assembly of Piping
for New Centrifugal Chiller; and Chiller Building Addition. Motion was unanimously
carried.
Two bid tabulations were presented. Both of these are budgeted items. A motion was
made by Commissioner Hantge, seconded by Vice President Wetterling to approve the
following bid tabulations:
1/0 15 kV URD Primary Conductor – awarded to Border States Electric
40’ Aerial Man Lift Device w/Service Body – awarded to ABM Equipment & Supply
Motion was unanimously carried.
Six requisitions were presented. A motion was made by Commissioner Hantge,
seconded by Vice President Wetterling to approve the following requisitions. Motion was
unanimously carried.
#002918 for 2008 4WH Tahoe – replaces unit 441
awarded to Thane Hawkins Polar Chevrolet
#002928 for fuel oil
awarded to Lube Tech
Jan Sifferath will research to make sure we are in compliance with the purchasing laws
on fuel oil.
#002929 for CEMS Computer Upgrade
awarded to Mechanical Systems Inc.
#002932 for Handheld Meter Reading Devices
awarded to Hydro Metering Technology
#002943 for Unit 7 Power Cylinders Repair
awarded to Mid-Continent Sales
#002946 for Fiberglass Utility Service Body for Replacement Trucks #943 and #643
awarded to ABM Equipment and Supply
Steve Lancaster presented requisition #002934 for three trucks:
2008 F350 4x4 – replaces truck 943
2008 F350 4x4 – replaces truck 643
2008 F550 4x4 – replaces truck 062 bucket truck
A motion was made by Commissioner Hantge, seconded by Vice President Wetterling
to approve requisition #002934 for three 2008 replacement trucks. Motion was
unanimously carried.
GM Kumm presented the MISO TO Membership Analysis Update w/MRES. GM Kumm
recommended changes for the allocation percentages for transmission expenses. After
discussion, Commissioner Hantge made a motion, seconded by Vice President
Wetterling to approve the MISO TO Membership Analysis Update w/MRES. Motion was
unanimously carried.
Because of conflicting schedules for the February Commission meeting, a motion was
made by Commissioner Hantge, seconded by Vice President Wetterling to reschedule
February’s meeting for March 3, 2008 at 3:00 p.m. pending a quorum. Motion was
unanimously carried.
Attorney Marc Sebora presented the Data Practices Act and Public Records Request
Policy. Changes have been made as requested, and reviewed by GM Kumm. A motion
was made by Vice President Wetterling, seconded by Commissioner Hantge to approve
HUC Data Practices Act and Public Records Request Policy. Motion was unanimously
carried.
John Webster presented the Natural Gas Facility Extension Policy for discussion.
Additions suggested were developing rural rates for outside the city limits. The
suggestions will be incorporated into the policy and will be presented at the next
commission meeting for approval.
Steve Lancaster presented the Contract with Landform for Plant 1 Improvement. A
suggestion for change was the external reimbursement expenses from 15% to 10%. A
motion was made by Vice President Wetterling, seconded by Commissioner Hantge to
approve the contract with Landform for Plant 1 improvement with the noted changes.
Motion was unanimously carried.
Division reports
Electric – Steve Lancaster
None
Gas – John Webster
Started pandemic flu program
Extended invitation to Commissioners for Pipeline CAER meeting
Hired new employee on January 29, 2008, he quit January 30, 2008
Business – none
Legal Update
Met with City Council and Legislators on the Phoenix Solution plasma
gasification project. They do give us full support on this project.
Unfinished Business
Memorandum of Understanding with MRES
Tabled from September 26, 2007; October 31, 2007; November 28, 2007
GM Kumm explained his disapproval of having to get MRES’ authorization any
time we enter into any kind of a renewable project. After discussion, a motion
was made by Vice President Wetterling, seconded by Commissioner Hantge to
table the memorandum of understand with MRES until further notice. Motion was
unanimously carried.
New Business
GM Kumm explained that he will do some research as to the last time the
Commissioners had a pay raise. He will come back to the Board with a
recommendation after his research.
There being no further business, a motion was made by Commissioner Hantge,
seconded by Vice President Wetterling, to adjourn the meeting at 5:15 p.m. Motion was
unanimously carried.
_________________________
Dwight Bordson, Secretary
ATTEST:_____________________________
Donald H. Walser, President
Regular Meeting
January 30, 2008
Members present: President Donald H. Walser; Vice President David Wetterling;
Commissioner Robert Hantge, General Manager Michael Kumm; Attorney Marc Sebora.
Members absent: Secretary Dwight Bordson; Commissioner Craig Lenz
President Walser called the meeting to order at 3:00 p.m.
President Walser called for the Commission reorganization.
Vice President Wetterling nominated Donald Walser for the position of president. A
motion was made by Vice President Wetterling, seconded by Commissioner Hantge to
elect Donald Walser as president. Motion was unanimously carried.
Commissioner Hantge nominated David Wetterling for the position of vice president. A
motion was made by Commissioner Hantge, seconded by Commissioner Wetterling to
elect David Wetterling as vice president. Motion was unanimously carried.
President Walser appointed Dwight Bordson as secretary.
President Walser appointed Marc Sebora as legal counsel.
President Walser appointed Lin Madson as recording secretary.
A motion was made by Vice President Wetterling, seconded by Commissioner Hantge
to designate Citizens Bank & Trust Company and Wells Fargo as depository for utility
funds. Motion was unanimously carried.
The minutes of the December 26, 2007 regular meeting were reviewed. A motion was
made by Vice President Wetterling, seconded by Commissioner Hantge to approve the
minutes as written. Motion was unanimously carried.
The minutes of the January 10, 2008 special meeting were reviewed. A motion was
made by Vice President Wetterling, seconded by Commissioner Hantge to approve the
minutes as written. Motion was unanimously carried.
The December payables were discussed. A motion was made by Commissioner
Hantge, seconded by Vice President Wetterling to ratify the payment of bills in the
amount of $4,461,274.18 (detailed listing in payables book). Motion was unanimously
carried.
GM Kumm presented the financial statements /budget year -to -date. After discussion, a
motion was made by Vice President Wetterling, seconded by Commissioner Hantge, to
approve the financial statements /budget year -to -date. Motion was unanimously carried.
GM Kumm presented contracts for services for: Legal, HR, IT and Energy Tree Planting
Programs. These contracts explain the services these departments provide for HUC
and fees associated with those services. After discussion, it was decided to incorporate
suggested changes and bring this back to the board for approval at the next
commission meeting.
Commissioner Hantge explained that he talked with a new commercial customer who
had concerns regarding the policy on commercial deposit requirements. After
discussion, it was decided to leave the policy as is.
GM Kumm explained that he talked with an existing commercial customer who paid
their deposit but are now requesting a partial refund. After discussion, Vice President
Wetterling made a motion, seconded by Commissioner Hantge to deny the request for a
partial refund of their meter deposit. Motion was unanimously carried.
Position descriptions for HUC Commissioners were discussed. This is a part of our
strategic plan for 2008. Changes and additions were suggested as well as incorporating
RUC's mission statement into the position descriptions. GM Kumm will include the
suggestions and bring it back to the board for approval at the next commission meeting.
Independent Contractor Agreement was presented. This is an agreement between HUC
and Pat Wright for janitorial services. Attorney Sebora has reviewed the contract. After
discussion and suggested changes, a motion was made by Vice President Wetterling,
seconded by Commission Hantge to approve the independent contractor agreement for
daily janitorial services with the changes mentioned. Motion was unanimously carried.
Discussion was held on the Strategic Plan — Vision Statement One — Strategic
Objectives. Each section will be reviewed at upcoming meetings. A formal review of
HUC's strategic plan is done annually.
Steve Lancaster presented the Professional Service Agreement with Liesch Associates
Inc. for Plant 1 Fuel Oil Tank Replacement. Attorney Sebora has reviewed the
agreement. A motion was made by Vice President Wetterling, seconded by Commission
Hantge to approve the Professional Service Agreement with Liesch Associates Inc. for
Plant 1 Fuel Oil Tank Replacement. Motion was unanimously carried.
GM Kumm presented the Service Territory Agreement with McLeod Cooperative Power
Association. This agreement will ensure service to the Industrial Park as well as the
development east of Menards. It also ensures a good working relationship with MCPA.
A motion was made by Vice President Wetterling, seconded by Commissioner Hantge
to authorize the Service Territory Agreement with McLeod Cooperative Power
Association. Motion was Unanimously carried.
Two advertisements for bids were presented. Both of these are budgeted items. A
motion was made by Commissioner Hantge, seconded by Vice President Wetterling to
approve advertisement for bids for the following: Construction and Assembly of Piping
for New Centrifugal Chiller; and Chiller Building Addition. Motion was unanimously
carried.
Two bid tabulations were presented. Both of these are budgeted items. A motion was
made by Commissioner Hantge, seconded by Vice President Wetterling to approve the
following bid tabulations:
1/0 15 kV URD Primary Conductor — awarded to Border States Electric
40' Aerial Man Lift Device w /Service Body — awarded to ABM Equipment & Supply
Motion was unanimously carried.
Six requisitions were presented. A motion was made by Commissioner Hantge,
seconded by Vice President Wetterling to approve the following requisitions. Motion was
unanimously carried.
#002918 for 2008 4WH Tahoe — replaces unit 441
awarded to Thane Hawkins Polar Chevrolet
#002928 for fuel oil
awarded to Lube Tech
Jan Sifferath will research to make sure we are in compliance with the purchasing laws
on fuel oil.
#002929 for CEMS Computer Upgrade
awarded to Mechanical Systems Inc.
#002932 for Handheld Meter Reading Devices
awarded to Hydro Metering Technology
#002943 for Unit 7 Power Cylinders Repair
awarded to Mid - Continent Sales
#002946 for Fiberglass Utility Service Body for Replacement Trucks #943 and #643
awarded to ABM Equipment and Supply
Steve Lancaster presented requisition #002934 for three trucks:
2008 F350 4x4 — replaces truck 943
2008 F350 44 — replaces truck 643
2008 F550 4x4 — replaces truck 062 bucket truck
A motion was made by Commissioner Hantge, seconded by Vice President Wetterling
to approve requisition #002934 for three 2008 replacement trucks. Motion was
unanimously carried.
GM Kumm presented the MISO TO Membership Analysis Update w /MRES. GM Kumm
recommended changes for the allocation percentages for transmission expenses. After
discussion, Commissioner Hantge made a motion, seconded by Vice President
Wetterling to approve the MISO TO Membership Analysis Update w /MRES. Motion was
unanimously carried.
Because of conflicting schedules for the February Commission meeting, a motion was
made by Commissioner Hantge, seconded by Vice President Wetterling to reschedule
February's meeting for March 3, 2008 at 3:00 p.m. pending a quorum. Motion was
unanimously carried.
Attorney Marc Sebora presented the Data Practices Act and Public Records Request
Policy. Changes have been made as requested, and reviewed by GM Kumm. A motion
was made by Vice President Wetterling, seconded by Commissioner Hantge to approve
HUC Data Practices Act and Public Records Request Policy. Motion was unanimously
carried.
John Webster presented the Natural Gas Facility Extension Policy for discussion.
Additions suggested were developing rural rates for outside the city limits. The
suggestions will be incorporated into the policy and will be presented at the next
commission meeting for approval.
Steve Lancaster presented the Contract with Landform for Plant 1 Improvement. A
suggestion for change was the external reimbursement expenses from 15% to 10 %. A
motion was made by Vice President Wetterling, seconded by Commissioner Hantge to
approve the contract with Landform for Plant 1 improvement with the noted changes.
Motion was unanimously carried.
Division reports
Electric — Steve Lancaster
None
Gas — John Webster
• Started pandemic flu program
• Extended invitation to Commissioners for Pipeline CAER meeting
• Hired new employee on January 29, 2008, he quit January 30, 2008
Business — none
Legal Update
Met with City Council and Legislators on the Phoenix Solution plasma
gasification project. They do give us full support on this project.
Unfinished Business
Memorandum of Understanding with MRES
Tabled from September 26, 2007; October 31, 2007; November 28, 2007
GM Kumm explained his disapproval of having to get MRES' authorization any
time we enter into any kind of a renewable project. After discussion, a motion
was made by Vice President Wetterling, seconded by Commissioner Hantge to
table the memorandum of understand with MIRES until further notice. Motion was
unanimously carried.
New Business
GM Kumm explained that he will
Commissioners had a pay raise.
recommendation after his research.
do some research as to the last time the
He will come back to the Board with a
There being no further business, a motion was made by Commissioner Hantge,
seconded by Vice President Wetterling, to adjourn the meeting at 5:15 p.m. Motion was
unanimously carried.
ATTEST: �J JZ-I�
Donald H. Wals , President
[1
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made by and between Hutchinson Utilities Commission, 225
Michigan St. SE Hutchinson, MN 55350 (hereinafter "HUC ") and Pat Wright, 15506
Jefferson Rd., Hutchinson, MN 55350 (hereinafter "Contractor ") on the following terms
and conditions.
1. INDEPENDENT CONTRACTOR STATUS:
The undersigned recognizes that he /she has been retained as an independent
Contractor by HUC for the purpose of daily routine janitorial services per Appendix
"A ". The Contractor recognizes and acknowledges that he /she is not an employee of
HUC.
2. SERVICES:
This agreement shall not cover any other or further services undertaken by Contractor
except as provided in writing and executed by both parties.
3. FEE:
The Contractor shall be paid a fee of $12.50 per hour; not to exceed four hours per
day unless pre- authorized by HUC.
4. CONDITIONS:
All equipment and supplies required to perform the tasks of this position will be
purchased by HUC. Contractor will notify Purchasing Agent of materials or services
needed.
5. TERM:
The Contractor or HUC may terminate, without cause, this Independent Contractor
Agreement.
6. MISCELLANEOUS:
Contractor acknowledges that he /she is not an employee of HUC, and therefore, is not
entitled to benefits, including but not limited to, vacation pay, sick leave, health
insurance, retirement benefits, worker's compensation or unemployment benefits.
Contractor also acknowledges that he /she is responsible to make sure that the duties
of the job are completed on a daily basis. If Contractor cannot complete the task for
any reason, it is the Contractor's responsibility to have resources available to
complete this task.
7. INDEMNIFICATION CLAUSE:
Contractor hereby agrees to indemnify, defend and hold harmless HUC, and the City
of Hutchinson, from any and all claims of action or damages which arise out of the
acts of the Contractor.
Dated:J HUTCHINSON UTILITIES COMMISSION
BY:
Its:
Dated: d ! U
Contractor
L
I
l
APPENDIX "A"
ENTRANCES AND VESTIBULES
Twice /week
• Dust all horizontal surfaces, including furniture tops and ledges within normal
reach.
• Vacuum all walk off mats and carpeted areas. Dust mop and/or vacuum all hard
surface floors. Damp mop all hard surface areas.
• Spot wipe glass doors removing prints and smudges
• Pick up trash in area outside entrance. To include papers, bottles, cans,
wrappers and other debris.
Once/Week
• Squeegee both sides of glass doors and wipe frames. Weather permitting.
RECEPTION AREAS, OFFICES, HALLWAYS, CONFERENCE ROOMS, ETC.
Daily
• All waste paper receptacles emptied and trash taken to a designated area for
storage or removal. Paper recycling to be taken to recycling bin. Replace liners
as needed.
• Clean and sanitize drinking fountains, removing water marks, scale and splashes
on sides and front. Damp wipe surrounding walls.
Twice /week
• Dust and spot clean all fixtures and office furniture including desks, credenzas,
counter tops, display units and window ledges. Spot clean high touch areas
including doors, door frames and light switches. Properly position furniture in
offices.
• All internal glass partitions dusted; smudges and fingerprints removed.
Once /week
• Dust all high and low shelves, surfaces and corners beyond the reach of normal
dusting. Dust all picture frames.
Monthly
• All fabric type furniture vacuumed or brushed clean. All plastic and leather
furniture dusted. All chrome chair and table legs dusted.
• All telephones cleaned and sanitized. Dust ceiling vents.
Quarterly
• Dust Venetian blinds
Appendix "A" Continued
LUNCHROOM, KITCHEN, COFFEE AREAS
Daily
• Empty waste paper receptacles and take to a designated area for storage or
removal. Paper recycling to be taken to recycling bin. Replace liners as needed.
• Dust mop or sweep hard surface floors. Damp mop or wet mop hard surface
floors. Vacuum all carpeted areas. Attention to details, especially under
machines, edges and corners.
• Clean tables
Twice /week
• Clean sinks, counter tops and cabinet fronts. Spot clean the outsides of vending
machines, microwaves and refrigerators. Clean inside of microwaves.
• Spot clean walls, doors, door frames and ledges.
• Damp wipe chrome chairs.
Once /month
• Empty and clean inside of refrigerator(s).
• Dust or vacuum ceiling vents.
RESTROOMS
Daily
• Empty all waste receptacles and replace plastic liners. Damp wipe any waste
receptacle in need with disinfectant.
• Wipe /polish all dispensers including toilet paper, hand towel, hand soap, etc.
Restock all restroom products.
Twice /week
• Clean and disinfect wash basins, toilet bowls and urinals. Wipe outside surfaces
with disinfectant.
• Clean and polish all metal brightwork and mirrors removing all splatter and
smudges.
• Dust all horizontal surfaces. Spot clean bathroom partitions and walls around
sinks, toilets, trash receptacles and dispensers.
• Dust mop and /or sweep all hard surface floor areas. Mop all restroom floors with
a germicidal solution paying particular attention to corners.
Once /week
• All restroom partitions washed and cleaned with a germicidal detergent.
Monthly
• Dust and clean all restroom return air vents.
Advertisement for Bids
for
CONSTRUCTION AND ASSEMBLY OF PIPING FOR NEW CENTRIFUGAL CHILLER
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 a.m. on the 26th day of February,
2008, and will publicly open and read aloud such Bids on the following work and
equipment:
"CONSTRUCTION AND ASSEMBLY OF PIPING FOR NEW CENTRIFUGAL
CHILLER"
Proposals shall be properly endorsed and delivered in an envelope marked,
"CONSTRUCTION AND ASSEMBLY OF PIPING FOR NEW CENTRIFUGAL CHILLER"
and shall be addressed to: Hutchinson Utilities Commission of the City of Hutchinson, 225
Michigan Street SE, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top of
the form.
Each proposal should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract and provide a Performance Bond after his Bid shall have been
accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to one
hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the
Contract.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
By Lj,( —\-, Z.i't'
, President
DONALD H WALSER
Date 3 r C % ?'
ATTETED
x,11
LINDA L MADSON, ADM. COOR..
Date �
Advertisement for Bids
for
CHILLER BUILDING ADDITION
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 a.m. on the 26th day of February,
2008, and will publicly open and read aloud such Bids on the following work and
equipment:
"24'x 26' FINISHED METAL BUILDING ADDITION"
Proposals shall be properly endorsed and delivered in an envelope marked,
"CHILLER BUILDING ADDITION" and shall be addressed to: Hutchinson Utilities
Commission of the City of Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota
55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top of
the form.
Each proposal should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract and provide a Performance Bond after his Bid shall have been
accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to one
hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the
Contract.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
B - C 7
y > �-LA
President
DONALD H WALSER
Date 3 r C'9
ATTESTED
B
LINDA L MADSON, ADM. COOR.
Date C ✓ J '7
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#
MISSOURI PO Box 88920
� a
RIVEWS Sioux Falls, SD 57109 -8920
Telephone: 605.338.4042
ENERGY SERVICES® Fax: 605,978.9360
www.mrenergy,com
December 26, 2007
Mr. Mike Kumm
Hutchinson Utilities Commission
225 Michigan St. SE
Hutchinson, MN 55350
Subject: MISO TO Membership Analysis Update
Dear Mr. Kumm:
Based on the Professional Services Agreement (PSA) between Hutchinson Utilities Commission (HUC) a
Missouri River Energy Services (MRES), the following analysis was prepared to review the issues Yf
associated with HUC pursuing membership in Midwest Independent Transmission System Operator (MIS
as a transmission owner (TO) either directly or via MRES.
This information is intended to supplement the information previously provided by MRES on the poten«ua
revenue that HUC could expect if the existing Integrated Transmission Agreement (ITA) with Great River
Energy (GRE) and other parties were terminated and the HUC transmission facilities were included in a
MISO Load Zone Rate.
The analysis did not take into consideration issues associated with turning over your HUC generation
fully to MISO for dispatch in the market. We understand HUC has reservations about doing this.
However, MRES believes your concerns could be mitigated by utilizing the proper bidding strategies to
minimize your operational maintenance concerns, as well as potentially capitalizing on the proposed
launch of the new Ancillary Service Market (ASM). MISO is anticipating that it will launch the ASM in
June of 2008.
The attached report details the Endings. At this point, it is recommended that HUC delay movement into
MISO as a TO, but further evaluate the costs and benefits of HUC's generation more fully participating in
the MISO market, particularly in the ASM.
If you have any questions about the information provided, don't hesitate to contact me at (605) 338 -4042,
Sincerely,
r /
Terry Wolf
Manager, Transmission Services
Attachment
Recommendation
Short Term 0
1. HUC improve documentation supporting allocation of transmi
represent its transmission expenses. asonabl
ssion 0 &M to more re
2. Further evaluate potential impacts of HUC fully entering the MISO market resulting in full
bidding its generation in the MISO market, as well as the potential impact of the lanned Y
implementation of the MISO ASM. p
3. Consider entering into a Professional Services Agreement (PSA) with MRES to assist HUC in
general transmission related issues.
Long Term
ue to monit potential of becoming a MISO TO either directly or via a relations
d party, e understanding that becoming a TO in some
relationship
P P II beco' o e form will need to change
,Commercially operational.
5
1
Appendix A
Summary of Transmission Rates — ITA (GRE, SMMPA, and HUC)
ITA - GRE,
SMMPA, WMU, and
Schedules
HUC
Schedule 1- Control
Rate - $ per MW -Hr
0.38
Schedule 3- Regulation
Rate - $ per MW Annual
Pk
1,000.00
Schedule 9- Network
Service
Rate - $ per MW -Yr
NA
Schedule 10 -MISO
Reliability A &G
Rate - $ per MW -hr
0.126
Schedule 16 -MISO FTR
A &G
Rate - $ per MW -hr
811.000
Schedule 17 -MISO
Energy Market A &G
(Injections and
Withdrawals)
Rate - $ per MW -hr
1,284.380
Appendix A — Continued
Summary of Transmission Rates — GRE and Xcel Load Zone
Schedules
Xcel
GRE
Schedule 1- Scheduling
Rate - $ per MW -Yr
811.00
664.70
Schedule 2- Reactive
Supply and Voltage
Support
Rate - $ per MW -Yr
1,284.38
2,640.00
Schedule 3- Regulation
and Frequency Response
Rate - $ per MW -Yr
874.72
1800.00
Schedule 9- Network
Service
Rate - $ per MW -Yr
31,080.00
31,775.26
Schedule 10 -MISO
Reliability A &G
Rate - $ per MW -hr
0.126
0.126
Schedule 16 -MISO FTR
A &G
Rate - $ per MW -hr
0.022
0.022
Schedule 17 -MISO
Energy Market A &G
(Injections and
Withdrawals)
Rate - $ per MW -hr
0.090
0.090
Schedule 26- MISO
Regional Expansion Tariff
Rate - $ per Yr
(ESTIMATE from MISO )
35,210.00
35,210.00
Appendix B
Summary of HUC Load Information Utilized in the Analysis
Hutchinson Utilities Commission
2008
Peak Demand - MW
63
12 CP - 12 monthly peaks
average - MW
50
,Annual MWhr
324,299
I
Cost Comparison of Maintaining ITA versus becoming a MISO TO in either the
GRE Load Zone or the Xcel Load Zone
Hutchinson Utilities Commission MISO TO Analysis
Total Projected Transmission Expenses for January 2008 through December 2008
Incremental
HUC
Schedules
$ 419,366
$ 561,519
Existing
MISO Load Zone - NITS
Transmission Schedules
Incremental
ITA
Xcel LZ
GRE LZ
Schedule 1
$ 123,234
$ 40,739
$ 33,390
Schedule 2
na
$ 64,519
$ 132,616
Schedule 3
$ 63,000
$ 43,940
$ 90,420
Schedule 9
na
$ 1,561,252
$ 1,596,177
Schedule 10
$ 47,643
$ 47,643
$ 47,643
Schedule 16
na
na
na
Schedule 17
$ 58,374
$ 58,374
$ 58,374
Schedule 26
$ 35,210
$ 35,210
Annual Transmission
Revenue Requirement from
2006 applied to 2008
na
$(1,140,060)
$(1,140,060)
Summary of Total
Schedules
(reduced
costs )
$ 292,251
$ 711,617
$ 853,770
Member Fee
Initial and Annual
na
$ 2,500
$ 2,500
Total
Summary of
Incremental
HUC
Schedules
$ 419,366
$ 561,519
Member
Incremental
Change
Fees
$ 2,500
$ 2,500
Total
Incremental
-Change
$ 421,866
$ 564,019
ij
1
J
Mike K.
Jared M
Steve L.
Dan L.
Dave 11.
Randy B.
Lonnie W.
Systern Cont.
Mechanic
Crew Chief (E)
Electrician
Allocation %'s for transmission expenses
5%--
5%--
7% --
$6683.04
20%--
$1.6640.00
5%--
$3823.45
5%--
$3588.00
35%--
$20420.04
25%--
$53643.32
7%--
$3494.40
5% --
$3188.64
3%
$1609.29
Should be allocated to account #401 - .560 -0100, should be a journal entry.
Should be allocated to account #401 -574 -0100, Will be a weekly time card entry.
�J
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*�
LAN FORM
MINNEAPOLIS• PHOENIX
800C BUTLER SQUARE
100 NORTH SIXTH STREET
C H A N G E O R D E R MINNEAPOLIS, MN 55403
OFFICE: 612.252.9070
FAX: 612.252.9077
DATE 31- Jan -08 APPLICABLE CONTRACT HUC07001.000
PROJECT NAME Hutchinson Power Plant Improvements LOCATION
LANDFORM PROJECT NO. HUC07001.000
CHANGE ORDER ITEM
CLIENTS PROJECT NO.
Hutchinson, MN
PHASE
I DESCRIPTION OF CHANGE
EFFECTIVE DATE
99
1 Reduce allowable mark-up on reimbursable expenses from 15% to 10%
January 1, 2008
Reimbursable Expenses, as provided for in the original contract, will be billed as a reimbursable expense at 1.10
times cost as of the effective date noted above. Please sign and return this document indicating your acceptance
of this change order and the terms specified within.
ACCEPTED BY:
Landform
Carolyn L. Krall, AIA, LEED ®AP
Principal
Date: 31- Jan -08
Landform Federal Tax ID: 41- 1793017
Hutchinson Utilities Commission
Date: ,,1 j 4 8
1
All-L
W�
LANDFORM
MINNEAPOLIS - PHOENIX
800C BUTLER SQUARE
100 NORTH SIXTH STREET
MINNEAPOLIS, MN 55403
OFFICE: 612.252.9070
FAX: 612.252.9077
DATE 17- Oct -07 ASA NUMBER HUC07001.000 -ASA03
PROJECT NAME Hutchinson Power Plant Improvements LOCATION Hutchinson, MN
LANDFORM PROJECT No. H0007001.000 CLIENT'S PROJECT NO.
You, or your representative, have directed Landform to provide the following services. It is our view that
these services are beyond our presently contracted scope of services. Please review the following items,
sign the authorization to proceed below, and return this document to us as authorization to proceed. All
work will be performed for the fixed fee listed below.
ADDITIONAL SERVICE
DESCRIPTION
FIXED FEE $27,740.00
Phase I & II Design Development,
Phase I & II Preliminary Review Process,
Phase I Construction Documents,
Phase I Bidding and Permitting,
Phase I Project Facilitation,
Phase I Construction Staking
Phase I Construction Administration
Authorize Additional Services (revised) per original contract.
Revised Compensation Table Attached.
The forgoing services will be performed for the fixed fee as indicated. Reimbursable Expenses, including
but not limited to Mileage, Plotting, Printing, Scanning, Additional insurance coverage, and Sub -
consultants are not included in the fees above and will be billed as a reimbursable expense at 1.15 times
cost. Please sign and return this document indicating your acceptance of these additional services and
the terms specified within.
ACCEPTED BY:
4De: r
n . Kra , IA
al
17- Oct -07
Landform Federal Tax ID: 41- 1793017
Hut chinson Utilities Commission
f"' - J1 - �- t JJ_ -,
Date: JANUARY 30, 2008
Mr. Lancaster with Hutchinson Utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 3 October 17, 2007
A. SCOPE OF SERVICES
The level of our involvement will include the following Scope of Services.
Naturally, the scale and scope of our efforts depends upon HUC's needs, a clear
understanding of our responsibilities and upon the deliverables required. If we
have misinterpreted RUC's needs, please let us know and we will make the
necessary adjustments to this contract.
1. Design Development - Phases I and II MR
Landform will:
a) Prepare an Existing Conditions Drawing based on the Boundary
and Topographic Survey as provided by HUC.
b) Prepare a Preliminary Grading, Drainage and Erosion Control Plan
indicating existing and proposed 1 -foot contour intervals, erosion
control measures, and methods of collecting and draining storm
water. We will also prepare preliminary drainage and pipe sizing, as
needed, to meet municipal and watershed requirements.
c) Research design alternatives and design stormwater system
following NPDES pond requirements (water quality and rate
control) and include in a Stormwater Management Plan.
d) Prepare a Preliminary Landscape Plan based on the City's
development requirements.
e) Prepare Site Lighting Plans which will assume a design /build
construction process.
f) Prepare Preliminary Architectural documents indicating
restoration /renovations to building facade including removal of
stucco and overhang, and new windows, painting and glazing.
g) Meet with HUC staff and City Parks staff to review specific final
design scope and details. Revise the submitted documents once to
include HUC or City comments.
Mr. Lancaster with Hutchinson Utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 4 October 17, 2007
2. Preliminary Approval Process - Phases I & 11 F351:
Landform will:
a) Attend one (1) review meeting with HUC to review the plans and
updated Preliminary Project Cost Estimate.
b) Review scope and materials at one (1) informational meeting with
HUC staff and the DNR, Parks Department, and Public Works.
c) Provide additional informational updates to the Hutchinson Utilities
Commission, and the City of Hutchinson Planning Commission
and /or City Council. A representative of Landform will be available
to attend, present the project and answer questions at these public
meetings if requested as an additional service (see Phase 60).
3. Construction Documents / Final Plans - Phase I Only f501:
Landform will:
a) Prepare construction plans setting forth the requirements for
construction of the Power Plant Improvements Project, based on
the preliminary plans approved by HUC. The construction plans
shall include drawings that establish the quality levels of materials
required for the Project. The plans will consist of Existing
Conditions Plan, Site Plan, Grading, Drainage and Erosion Control
Plan, Utilities Plan, Site Lighting Plan, Landscape Plan,
Architectural Elevations and associated details. Our general
specifications (sheet notes) will be provided for use by HUC.
b) Meet with HUC staff up to two (2) times to review and coordinate
plans, bid documents, and specifications.
c) Prepare appropriate permit documents and provide follow -up
assistance in connection with the building permit approval process.
4. Bidding & Permitting - Phase I Only [551:
Landform will:
a) Assist HUC staff in preparing and Issuing Bid Documents and
Addenda as necessary.
b) Answer contractor /bidder questions.
Mr. Lancaster with Hutchinson Utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 5 October 17, 2007
c) Review bids with HUC and Parks staff and the Hutchinson Utilities
Commission Board; one (1) meeting assumed.
d) Assist HUC staff as needed in awarding construction contract(s).
5. Construction Staking - Phase I Only [701:
Landform will:
a) Stake parking lot corners for rough grading (one time).
b) Stake parking lot for curbing (one time).
c) Stake ponds and swales (one time).
d) Check final grades (one time).
e) Stake fencing, piers, light poles and signs (one time).
Consultant is not responsible for errors or omissions in information
provided by others. Requests for additional staking and /or any re- staking
required due to lost stakes will be considered Additional Services.
6. Construction Administration - Phase I Only [801:
Landform will provide construction phase services, on an hourly basis only
as requested by you, including:
a) Attend progress meetings.
b) Respond to contractor RFI's.
c) Provide limited on -site observation.
d) Upon substantial completion of the project, perform an on -site
review and compile a final punch list.
e) If requested, prepare Record Drawings based upon as -built
information provided by the Contractor (fee to be determined at the
time of the request).
1
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Mr. Lancaster with Hutchinson Utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 6 October 17, 2007
B. COMPENSATION
1) The Additional Services as described under the Scope of Services shall be
completed on either an hourly compensation basis or a fixed fee basis as
detailed below:
ADDITIONAL SERVICES Scope of Services
Bill Type
Associat d
Fee
Design Development - Phases I & Il [30]
Plotting on Vellum
1.10 per square foot
Architectural, Landscape, & Civil Document Preparation
Fixed Fee
$10,870.00
Preliminary Approval Process Phases I & H [35]
Color Printing
1.00 for 8.5 x 11
Application and Meetings
Fixed Fee
$2,000.00
Construction Documents / Final Plans — Phase I Only [50]
Architectural, Landscape & Civil Document Preparation
Fixed Fee
$12,870.00
Bidding & Permitting — Phase I Only [55]
Bidding/Permitting Bidding/Permitting Facilitation
Fixed Fee
$2,000.00
Construction Staking — Phase I Only [70]
Staking for Project Construction
Fixed Fee
TBD*
Construction Administration — Phase I Only [80]
Hourly as
Hourly as
Construction Administration Services
Directed
Directed
Total $27,740.00
+ Hourl
*TBD = To Be Determined prior to the start of Phase I Construction, at the Client's request.
2) Hourly phases will be billed on a rate schedule representing approximately 3.0
DLM, unless otherwise agreed in writing. Rate table is available upon request.
3) Internal reimbursable expenses are priced as follows:
Mileage
0.485 per mile
Plotting on Bond
0.25 per square foot
Plotting on Vellum
1.10 per square foot
Plotting on Mylar
2.50 per square foot
Plotting in Color
7.00 per square foot
Color Printing
1.00 for 8.5 x 11
2.00 for 8.5 x 14, 11 x 17
Scanning 1.50 per scan
CD /DVD 10.00 per cd /dvd
4) External reimbursable expenses shall be billed at cost plus 10 /a. b �b
5) Invoices will be sent once a month based on the hours worked /phase percent
complete through the date of billing.
6) Payment is due upon receipt of invoice. Unless prior arrangements are made, a
1.5% per month (18% per annum) carrying fee or the maximum permitted by
law, whichever is less, will be assessed against all invoices unpaid for over 30
days. Carrying fees may be compounded.
Mr. Lancaster with Hutchinson Utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 7 October 17, 2007
7) ANY PERSON OR COMPANY SUPPLYING LABOR OR MATERIALS FOR THIS
IMPROVEMENT TO YOUR PROPERTY MAY FILE A LIEN AGAINST YOUR PROPERTY IF
THAT PERSON OR COMPANY IS NOT PAID FOR THE CONTRIBUTIONS.
8) UNDER MINNESOTA LAW, YOU HAVE THE RIGHT TO PAY PERSONS WHO SUPPLIED
LABOR OR MATERIALS FOR THIS IMPROVEMENT DIRECTLY AND DEDUCT THIS
AMOUNT FROM OUR CONTRACT PRICE, OR WITHHOLD THE AMOUNTS DUE THEM
FROM US UNTIL 120 DAYS AFTER COMPLETION OF THE IMPROVEMENT UNLESS WE
GIVE YOU A LIEN WAIVER SIGNED BY PERSONS WHO SUPPLIED ANY LABOR OR
MATERIAL FOR THE IMPROVEMENT AND WHO GAVE YOU TIMELY NOTICE.
C. ASSUMPTIONS
We have based the proposal on the following assumptions and our
understanding of your needs. If we have made any misassumptions, please let
us know so that we can modify our proposal. Any assumptions that prove
incorrect may result in additional fees.
1. The survey previously completed by others will be provided to Landform in
AutoCAD 2000 or higher format.
2. Client will provide CAD files of the building footprint and elevations.
3. A Wetland Mitigation Plan is not required for this project.
4. The fee Proposal does not include off -site utility extensions or off -site
roadway design.
D. EXCEPTIONS
We have based this Proposal on the following exceptions. Any exceptions added
to this scope will be presented as a request for Additional Services. If we have
made any incorrect assumptions, please let us know so that we can modify our
Proposal.
1. Changes in the design as a result of our failure to coordinate, or an error on
our part, will be corrected as Landform's responsibility by revising the affected
documents at no cost to the Client. However, changes in the design as a
result of Site Plan revisions made by either you or the City will result in
Additional Services.
2. Preliminary and Final platting are not included in this Proposal. Any Services
including research with the City and County that are required of Landform to
complete the Project will result in Additional Services.
3. This Proposal does not include any surveying. Any Services required of
Landform to obtain background information will result in Additional Services.
Mr. Lancaster with Hutchinson utilities Commission Re: ASA03- Hutchinson Power Plant Improvements in Hutchinson, MN
Page 8 October 17, 2007
4. Additional meetings over and above the meetings quantified in this Proposal
will be an Additional Service and billed at the attached hourly rates.
5. Nothing in this Proposal or otherwise shall be considered a guarantee that
Client will obtain necessary approvals, permits or variances from any
governmental unit. All such risks are Client's. Payment to Consultant for
services rendered and expenses incurred is not contingent upon Client's
receipt of such approvals, permits or variances.
6. While Landform plans specify required irrigation for all sites, this Proposal
does not include actual design of irrigation systems.
7. This Proposal does not include Electrical plans, specifications or engineering.
Site Lighting Plans prepared by Landform assume a Design /Build process,
with any design engineering to be provided by the electrical sub - contractor.
1