09-26-2007 HUCMRegular Meeting
September 26, 2007
Members present: President Donald H. Walser; Vice President David Wetterling;
Secretary Dwight Bordson; Commissioner Craig Lenz; Commissioner Robert Hantge;
General Manager Michael Kumm; Attorney Marc Sebora
President Walser called the meeting to order at 3:04 p.m.
The minutes of the August 29, 2007 regular meeting were reviewed. A motion was
made by Commissioner Hantge, seconded by Commissioner Bordson to approve the
minutes as written. Motion was unanimously carried.
A presentation was given by Carolyn Krall and Ellen Stewart with Landform for
improvements to the downtown power plant. They are the same group that was involved
with the Highway 7 corridor project. Phase one would start in the spring of 2008 and
phase two would start a year later. Landform will send a correction on fencing pricing.
After discussion, a motion was made by Commissioner Lenz, seconded by Vice
President Wetterling to approve the Concept Plan with Landform for power plant
improvements. Motion was unanimously carried.
The August payables were discussed. A motion was made by Commissioner Lenz,
seconded by Vice President Wetterling to ratify the payment of bills in the amount of
$3,365,891.53 (detailed listing in payable book). Motion was unanimously carried.
GM Kumm presented the financial statements/budget year-to-date. There are some
variances throughout the report, and they will be researched and an explanation will be
e-mailed to each commissioner. A motion was made by Secretary Bordson, seconded
by Commissioner Hantge to approve the financial statements/budget year-to-date.
Motion was unanimously carried.
GM Kumm received an e-mail from Mark Kaufman, Business Representative of the
IBEW Local 949, informing HUC that the labor agreement contract was voted down.
Discussion was held on the memorandum of understanding with MRES. HUC will
partner with MRES as it relates to renewable energy. No action was taken at this time.
A motion was made by Commissioner Lenz, seconded by Vice President Wetterling to
table the memorandum of understanding with MRES until the October Commissioner’s
meeting. Motion was unanimously carried.
GM Kumm presented the meter reader contracts for approval. It has been reviewed by
Attorney Sebora; and City will continue with this contract for 2008. A motion was made
by Commissioner Lenz, seconded by Secretary Bordson to approve the meter reader
contracts – electric/gas meters, and water meters. Motion was unanimously carried.
Steve Lancaster, Manager Electric Division, presented requisition #002750 for 10,000’
350 MCM conductor. This is an inventory item. A motion was made by Vice President
Wetterling, seconded by Commissioner Hantge to approve requisition #002750 for
10,000’ 350 MCM conductor from Border States Electric. Motion was unanimously
carried.
Discussion took place regarding keeping the public informed of how HUC benefits the
community. A meeting was held with Mayor Cook, Councilperson Stotts, City
Administrator Plotz, Commissioners Walser and Wetterling, and GM Kumm. The
consensus was that not enough information is getting out to the public about how
valuable HUC is to the community. The CONNECTOR is a newsletter put out by MMUA
four times yearly and it can be customized for our use. GM Kumm will research our cost
for distribution and well as to how to distribute the newsletter to our customers.
GM Kumm also presented our mission / values / vision statements. Meetings have been
conducted and will continue to be held as it relates to strategic planning with
accompanying tasks.
Discussion was held regarding the wording of ‘meter charge’ on HUC electric and gas
utility bills. It is a fixed charge and that explanation will be included in the MMUA
newsletter, the CONNECTOR.
Discussion was held regarding HUC’s policy on tuition re-imbursement. The policy
states that the Commission provides for financial assistance for successful completion
of qualifying programs and courses. Currently there are three employees utilizing this
policy. GM Kumm will research the Hospital’s policy as well as HTI’s policy on education
re-imbursements, the qualifying length of employment after successful completion of the
program, and if there is an allotted dollar amount for re-imbursement. GM Kumm will
also research the total dollar amount being spent by HUC, and report back at the
October Commissioner’s meeting.
Attorney Sebora distributed guidelines and procedures for the Minnesota Government
Data Practices Act. No approval was requested at this time. HUC will review the
guidelines and procedures and discussion will take place at the October
Commissioner’s meeting as it relates to HUC establishing a policy for public records
request.
Division reports
Electric – Steve Lancaster
A representative was here to inspect our boilers
Will be conducting emissions test at plant 2
Gas – John Webster
Ron Swenson will be retiring as of November 16, 2007 – 31 years of service
In October will be asking for approval of natural gas service addendum to
contract with BP
Northern Border had an error in software – experienced incorrect readings for
15 days – is now corrected
Business – Jan Sifferath
Public Power Week open house October 11, 2007
Working on conversion of billing software – go live end of April 2008
Legal Update
Attorney Sebora will be presenting the same guidelines and procedures for the
Minnesota Government Data Practices Act to City Council
Unfinished Business:
Customer Credit Card Payments
Will develop a policy on credit card payment charges after the billing conversion
is complete.
New Business:
Big Stone II
They will be looking for additional investors, as two investors have pulled out.
Minnesota Municipal Gas Agency’s first meeting will be October 8, 2007.
There will be a meeting with Glencoe Municipal Utilities to discuss territorial
issues.
There being no further business, a motion was made by Commissioner Hantge,
seconded by Secretary Bordson to adjourn the meeting at 5:00 p.m. Motion was
unanimously carried.
_____________________
Dwight Bordson, Secretary
ATTEST: __________________________
Donald H. Walser, President
Regular Meeting
September 26, 2007
Members present: President Donald H. Walser; Vice President David Wetterling;
Secretary Dwight Bordson; Commissioner Craig Lenz; Commissioner Robert Hantge;
General Manager Michael Kumm; Attorney Marc Sebora
President Walser called the meeting to order at 3:04 p.m.
The minutes of the August 29, 2007 regular meeting were reviewed. A motion was
made by Commissioner Hantge, seconded by Commissioner Bordson to approve the
minutes as written. Motion was unanimously carried.
A presentation was given by Carolyn Krall and Ellen Stewart with Landform for
improvements to the downtown power plant. They are the same group that was involved
with the Highway 7 corridor project. Phase one would start in the spring of 2008 and
phase two would start a year later. Landform will send a correction on fencing pricing.
After discussion, a motion was made by Commissioner Lenz, seconded by Vice
President Wetterling to approve the Concept Plan with Landform for power plant
improvements. Motion was unanimously carried.
The August payables were discussed. A motion was made by Commissioner Lenz,
seconded by Vice President Wetterling to ratify the payment of bills in the amount of
$3,365,891.53 (detailed listing in payable book). Motion was unanimously carried.
GM Kumm presented the financial statements /budget year -to -date. There are some
variances throughout the report, and they will be researched and an explanation will be
e- mailed to each commissioner. A motion was made by Secretary Bordson, seconded
by Commissioner Hantge to approve the financial statements /budget year -to -date.
Motion was unanimously carried.
GM Kumm received an e-mail from Mark Kaufman, Business Representative of the
IBEW Local 949, informing HUC that the labor agreement contract was voted down.
Discussion was held on the memorandum of understanding with MRES. HUC will
partner with MRES as it relates to renewable energy. No action was taken at this time.
A motion was made by Commissioner Lenz, seconded by Vice President Wetterling to
table the memorandum of understanding with MRES until the October Commissioner's
meeting. Motion was unanimously carried.
GM Kumm presented the meter reader contracts for approval. It has been reviewed by
Attorney Sebora; and City will continue with this contract for 2008. A motion was made
by Commissioner Lenz, seconded by Secretary Bordson to approve the meter reader
contracts — electric /gas meters, and water meters. Motion was unanimously carried.
Steve Lancaster, Manager Electric Division, presented requisition #002750 for 10,000'
350 MCM conductor. This is an inventory item. A motion was made by Vice President
Wetterling, seconded by Commissioner Hantge to approve requisition #002750 for
10,000' 350 MCM conductor from Border States Electric. Motion was unanimously
carried.
Discussion took place regarding keeping the public informed of how HUC benefits the
community. A meeting was held with Mayor Cook, Councilperson Stotts, City
Administrator Plotz, Commissioners Walser and Wetterling, and GM Kumm. The
consensus was that not enough information is getting out to the public about how
valuable HUC is to the community. The CONNECTOR is a newsletter put out by MMUA
four times yearly and it can be customized for our use. GM Kumm will research our cost
for distribution and well as to how to distribute the newsletter to our customers.
GM Kumm also presented our mission / values / vision statements. Meetings have been
conducted and will continue to be held as it relates to strategic planning with
accompanying tasks.
Discussion was held regarding the wording of `meter charge' on HUC electric and gas
utility bills. It is a fixed charge and that explanation will be included in the MMUA
newsletter, the CONNECTOR.
Discussion was held regarding HUC's policy on tuition re- imbursement. The policy
states that the Commission provides for financial assistance for successful completion
of qualifying programs and courses. Currently there are three employees utilizing this
policy. GM Kumm will research the Hospital's policy as well as HTI's policy on education
re- imbursements, the qualifying length of employment after successful completion of the
program, and if there is an allotted dollar amount for re- imbursement. GM Kumm will
also research the total dollar amount being spent by HUC, and report back at the
October Commissioner's meeting.
Attorney Sebora distributed guidelines and procedures for the Minnesota Government
Data Practices Act. No approval was requested at this time. HUC will review the
guidelines and procedures and discussion will take place at the October
Commissioner's meeting as it relates to HUC establishing a policy for public records
request.
Division reports
Electric — Steve Lancaster
• A representative was here to inspect our boilers
• Will be conducting emissions test at plant 2
Gas — John Webster
• Ron Swenson will be retiring as of November 16, 2007 — 31 years of service
• In October will be asking for approval of natural gas service addendum to
contract with BP
• Northern Border had an error in software — experienced incorrect readings for
15 days — is now corrected
Business — Jan Sifferath
• Public Power Week open house October 11, 2007
• Working on conversion of billing software — go live end of April 2008
Legal Update
Attorney Sebora will be presenting the same guidelines and procedures for the
Minnesota Government Data Practices Act to City Council
Unfinished Business:
Customer Credit Card Payments
Will develop a policy on credit card payment charges after the billing conversion
is complete.
New Business:
Big Stone II
They will be looking for additional investors, as two investors have pulled out.
Minnesota Municipal Gas Agency's first meeting will be October 8, 2007.
There will be a meeting with Glencoe Municipal Utilities to discuss territorial
issues.
There being no further business, a motion was made by Commissioner Hantge,
seconded by Secretary Bordson to adjourn the meeting at 5:00 p.m. Motion was
unanimously carried.
ATTEST: -1 `
Donald H. Walser, President
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INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made by and between Hutchinson Utilities Commission 225
Michigan St SE Hutchinson MN 55350 (hereinafter "HUC ") and Annemarie Dammann
12374 Swan Lake Rd, Silver Lake, MN 55381 (hereinafter "Contractor ") on the
following terms and conditions.
1. INDEPENDENT CONTRACTOR STATUS:
The undersigned recognizes that he /she has been retained as an independent Contractor
by HUC for the purpose of reading meters. The Contractor recognizes and acknowledges
that he /she is not an employee of HUC.
2. TASK:
The Contractor acknowledges that he /she has been retained to perform the task of reading
electric and natural gas meters. This agreement shall not cover any other or further tasks
undertaken by Contractor except as provided in writing and executed by both parties.
3. FEE:
The Contractor shall be paid a fee of $0.35 per meter read each month.
4. HOURS:
The Contractor shall set his/her own hours, reading only during daylight hours, and
determine the number of meters read. Contractor shall perform his/her work during the
date(s) set forth in Schedule "A ", which will be completed per designated route listing.
Said schedule may, from time to time, be altered, amended or modified by HUC.
5. CONDITIONS:
All readings will be completed as set forth in Schedule "A ". Downtown business district
meters will not be read on Sundays or Holidays, and not before normal business hours.
Contractor will be given a report of misreads and no reads on a daily basis. Contractor
will be responsible to go back and recheck these readings at the contractors own expense
and return the report to the office daily. Only one (1) meter reading hand held device will
be taken from the office at a time and all meter reading equipment will be returned to the
office at the end of the Contractor's working day. The hand held will be placed on the
charging rack. Contractor will wear clothing provided that identifies them as being with
HUC, and will use vehicle identification as provided.
n
6. TERM:
The Contractor or HUC may terminate, without cause, this Independent Contractor
Agreement upon ninety (90) days written notice to the other party.
7. MISCELLANEOUS:
Contractor shall provide his/her own transportation and gas. Contractor shall be entitled
to utilize HUC meter reading equipment. Proper care must be used to avoid damage to
the equipment. HUC shall provide Contractor with a sweatshirt, jacket etc. HUC shall
also provide contractor with identification labels for their vehicles. This contract will be
reviewed and approved by HUC on an annual basis.
Contractor acknowledges that he /she is not an employee of HUC, and therefore, is not
entitled to benefits, including but not limited to, vacation pay, sick leave, health
insurance, retirement benefits, worker's compensation or unemployment benefits.
Contractor also acknowledges that he /she is responsible to make sure all meters are read
in the time allotted. If contractor cannot complete the task in the time allotted it is the
contractors responsibility to have resources available to complete this task.
8. INDEMNIFICATION CLAUSE:
Contractor hereby agrees to indemnify, defend and hold harmless the HUC, and the City
of Hutchinson, from any and all claims of action or damages which arise out of the acts
of the Contractor.
Dated: DO
!3's
Its:
Dated:
COMMISSION
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made by and between Hutchinson Utilities Commission 225
Michigan St SE Hutchinson MN 55350 (hereinafter "HUC ") and Annemarie Dammann
12374 Swan Lake Rd, Silver Lake, MN 55381 (hereinafter "Contractor ") on the
following terms and conditions.
1. INDEPENDENT CONTRACTOR STATUS:
The undersigned recognizes that he /she has been retained as an independent Contractor
by HUC for the purpose of reading meters. The Contractor recognizes and acknowledges
that he /she is not an employee of HUC.
2. TASK:
The Contractor acknowledges that he /she has been retained to perform the task of reading
water meters. This agreement shall not cover any other or further tasks undertaken by
Contractor except as provided in writing and executed by both parties.
3. FEE:
The Contractor shall be paid a fee of $0.35 per meter read each month.
4. HOURS:
The Contractor shall set his/her own hours, reading only during daylight hours, and
determine the number of meters read. Contractor shall perform his/her work during the
date(s) set forth in Schedule "A ", which will be completed per designated route listing.
Said schedule may, from time to time, be altered, amended or modified by HUC.
5. CONDITIONS:
All readings will be completed as set forth in Schedule "A ". Downtown business district
meters will not be read on Sundays or Holidays, and not before normal business hours.
Contractor will be given a report of misreads and no reads on a daily basis. Contractor
will be responsible to go back and recheck these readings at the contractors own expense
and return the report to the office daily. Only one (1) meter reading hand held device will
be taken from the office at a time and all meter reading equipment will be returned to the
office at the end of the Contractor's working day. The hand held will be placed on the
charging rack. Contractor will wear clothing provided that identifies them as being with
HUC, and will use vehicle identification as provided.
6. TERM:
The Contractor or HUC may terminate, without cause, this Independent Contractor
Agreement upon ninety (90) days written notice to the other party.
7. MISCELLANEOUS:
Contractor shall provide his/her own transportation and gas. Contractor shall be entitled
to utilize HUC meter reading equipment. Proper care must be used to avoid damage to
the equipment. HUC shall provide Contractor with a sweatshirt, jacket etc. HUC shall
also provide contractor with identification labels for their vehicles. This contract will be
reviewed and approved by HUC on an annual basis.
Contractor acknowledges that he /she is not an employee of HUC, and therefore, is not
entitled to benefits, including but not limited to, vacation pay, sick leave, health
insurance, retirement benefits, worker's compensation or unemployment benefits.
Contractor also acknowledges that he /she is responsible to make sure all meters are read
in the time allotted. If contractor cannot complete the task in the time allotted it is the
contractors responsibility to have resources available to complete this task.
8. INDEMNIFICATION CLAUSE:
Contractor hereby agrees to indemnify, defend and hold harmless the HUC, and the City
of Hutchinson, from any and all claims of action or damages which - arise out of the acts
of the Contractor.
Dated
�h
Dated:
HUTCHINSON UTILITIES COMMISSION
Its:
1
METER READING SCHEDULE "A" 2008
JANUARY READINGS
START DATE DECEMBER 19, 2007 COMPLETION DATE JANUARY 4, 2008
CYCLE 1 COMPLETED NO LATER THAN DECEMBER 21, 2007
CYCLES 2 & 3 COMPLETED NO LATER THAN DECEMBER 28, 2007
CYCLES 4 & 5 COMPLETED NO LATER THAN JANUARY 4, 2008
FEBRUARY READINGS
START DATE JANUARY 23, 2008 COMPLETION DATE FEBRUARY 5, 2008
CYCLE 1 COMPLETED NO LATER THAN JANUARY 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN JANUARY 31, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN FEBRUARY 5, 2008
MARCH READINGS
START DATE FEBRUARY 21, 2008 COMPLETION DATE MARCH 5, 2008
CYCLE 1 COMPLETED NO LATER THAN FEBRUARY 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN FEBRUARY 29, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN MARCH 5, 2008
APRIL READINGS
START DATE MARCH 21, 2008 COMPLETION DATE APRIL 3, 2008
CYCLE 1 COMPLETED NO LATER THAN MARCH 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN MARCH 31, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN APRIL 3, 2008
MAY READINGS
START DATE APRIL 22, 2008 COMPLETION DATE MAY 5, 2008
CYCLE 1 COMPLETED NO LATER THAN APRIL 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN APRIL 30, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN MAY 5, 2008
JUNE READINGS
START DATE MAY 21, 2008 COMPLETION DATE JUNE 4, 2008
CYCLE 1 COMPLETED NO LATER THAN MAY 27, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN MAY 30, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN JUNE 4, 2008
JULY READINGS
START DATE JUNE 20, 2008 COMPLETION DATE JULY 3, 2008
CYCLE 1 COMPLETED NO LATER THAN JUNE 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN JUNE 30, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN JULY 3, 2008
AUGUST READINGS
START DATE JULY 23, 2008 COMPLETION DATE AUGUST 5, 2008
CYCLE 1 COMPLETED NO LATER THAN JULY 28, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN JULY 31, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN AUGUST 5, 2008
SEPTEMBER READINGS
START DATE AUGUST 21, 2008 COMPLETION DATE SEPTEMBER 4, 2008
CYCLE 1 COMPLETED NO LATER THAN AUGUST 26, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN AUGUST 29, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN SEPTEMBER 4, 2008
OCTOBER READINGS
START DATE SEPTEMBER 22, 2008 COMPLETION DATE OCTOBER 3, 2008
CYCLE 1 COMPLETED NO LATER THAN SEPTEMBER 25, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN SEPTEMBER 30, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN OCTOBER 3, 2008
NOVEMBER READINGS
START DATE OCTOBER 23, 2008 COMPLETION DATE NOVEMBER 5, 2008
CYCLE 1 COMPLETED NO LATER THAN OCTOBER 28, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN OCTOBER 31, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN NOVEMBER 5, 2008
DECEMBER READINGS
START DATE NOVEMBER 19, 2008 COMPLETION DATE DECEMBER 3, 2008
CYCLE 1 COMPLETED NO LATER THAN NOVEMBER 24, 2008
CYCLES 2 & 3 COMPLETED NO LATER THAN NOVEMBER 28, 2008
CYCLES 4 & 5 COMPLETED NO LATER THAN DECEMBER 3, 2008
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