01-31-2007 HUCMRegular Meeting
January 31, 2007
Members present: Vice President Don Walser; Secretary David Wetterling;
Commissioner Dwight Bordson; Commissioner Robert Hantge; General Manager
Michael Kumm; Attorney Marc Sebora.
Member absent: President Craig Lenz
Vice President Walser called the meeting to order at 3:00 p.m.
Attorney Sebora conducted the swearing-in of Robert Hantge as the newest member of
the Hutchinson Utilities Commission Board.
Vice President Walser called for the Commission reorganization.
Secretary Wetterling made a motion to nominate Donald Walser for the position of
President. Vice President Walser relinquished his chairmanship to Secretary Wetterling
to conduct the reorganization for the position of president. Commissioner Hantge
seconded the motion to nominate Donald Walser as President and it passed
unanimously. Vice President Walser resumed the chairmanship of the board.
Commissioner Hantge made a motion to nominate David Wetterling for the position of
Vice President. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser appointed Dwight Bordson as secretary.
Vice President Walser appointed Marc Sebora as legal counsel.
Vice President Walser appointed Lin Madson as recording secretary.
Vice President Walser appointed Citizens Bank and Wells Fargo as depositories for
utility funds.
Secretary Wetterling made a motion to approve the minutes of the December 22, 2006
regular meeting. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser asked to make a change to the minutes of the January 9, 2007
joint meeting by including the council members who were present. Secretary Wetterling
made a motion to approve the minutes of the January 9, 2007 joint HUC/City Council
meeting, noting the added change. Commissioner Hantge seconded the motion and it
passed unanimously.
Secretary Wetterling made a motion to ratify the payment of bills in the amount of
$3,581,789.72 (detailed listing in payable book). Commissioner Bordson seconded the
motion and it passed unanimously.
Commissioner Bordson made a motion to approve financial statements/budget year to
date. Secretary Wetterling seconded the motion and it passed unanimously.
Brenda Ewing, Human Resources, presented the RFP for job evaluation and
compensation system. Commissioner Bordson made a motion to approve the request
for proposal for job evaluation and compensation system. Secretary Wetterling
seconded the motion and it passed unanimously.
GM Kumm presented the agreement with RW Beck to conduct a feasibility study for
biomass. City Administrator Gary Plotz asked if we could delay this study for 30 days to
give City Council members a chance to be in the discussion with us so they can partner
on the project. After discussion, the engineer agreement with RW Beck to conduct
feasibility study for biomass project was tabled until the March Commissioners meeting.
Vice President Walser appointed GM Kumm and David Wetterling to head a committee
to start discussions with City.
GM Kumm discussed with the board the various sinking funds on the balance sheet and
the possibility of investing funds where HUC could get the best returns. GM Kumm will
present an investment policy to the board for approval at the March meeting.
GM Kumm presented to the board a proposed media release in an effort to assist
MMUAs legislative program regarding renewable energy. Secretary Wetterling made a
motion to approve the legislative proposal media release with the addition that HUC
takes the same position as MMUA. Commissioner Bordson seconded the motion and it
passed unanimously.
Dave Hunstad asked for a call for bids for an underground conversion contractor. Hed
like to make it a two year contract. Secretary Wetterling made a motion to approve an
advertisement for bids for underground conversion contractor. Commissioner Hantge
seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to approve bid tabulation to Quality Underground
Services for the installation and retirement of natural gas distribution lines.
Commissioner Bordson seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to approve bid tabulation to ABM Equipment &
Supply for service truck replacement of unit 643. Commissioner Bordson seconded the
motion and it passed unanimously.
Commissioner Bordson made a motion to approve requisition #002238 to Century
Fence Company: furnish and installation of fencing. Secretary Wetterling seconded the
motion and it passed unanimously.
Secretary Wetterling made a motion to approve requisition #002351 to Trencher Plus
for pot hole machine. Commissioner Bordson seconded the motion and it passed
unanimously.
Commissioner Hantge made a motion to approve requisition #002360 to Turbine
Control Services, Inc for spare parts for unit 8. Secretary Wetterling seconded the
motion and it passed unanimously.
Secretary Wetterling made a motion to approve requisition #002375 to Nelson GMC for
a 2007 GMC Savana cargo van. Commissioner Bordson seconded the motion and it
passed unanimously.
Commissioner Bordson made a motion to approve requisition #002387 to RDO
Equipment for a hydraulic breaker. Commissioner Hantge seconded the motion and it
passed unanimously.
Commissioner Hantge made a motion to approve requisition #002400 to Elk River
Dodge for a 2008 Ford F-350 Cab & Chassis. Commissioner Bordson seconded the
motion and it passed unanimously.
Secretary Wetterling made a motion to approve requisition #002402 to Mid-Kansas
Cylinder Head, Inc. to weld-repair cylinder head for unit 4. Commissioner Bordson
seconded the motion and it passed unanimously.
Commissioner Hantge made a motion to approve requisition #002403 to Mid-Continent
Sales for recondition cylinder liners for unit 4. Secretary Wetterling seconded the motion
and it passed unanimously.
Commissioner Bordson made a motion to approve requisition #002406 to Wentz
Associates, Inc. for engineering services for centrifugal chiller project - plant no. 2.
Secretary Wetterling seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to rescind motion to change regular commission
meeting date to the first Wednesday of the month and to change back to the last
Wednesday of the month. Commissioner Bordson seconded the motion and it passed
unanimously.
Division reports
Gas John Webster
The balance in the decompaction fund is $158,417 and it will be
distributed back to the landowners.
At the last condemnation hearing, owner never showed up.
st
Pipe arriving Feb. 1 for the Highway 7 project.
Business Jan Sifferath
Report handed out for the conclusion of the 2006 CIP program.
Auditors are here.
Claims of $305,000 expected in the self-insurance medical plan.
Jason Sturges accepted position of inventory agent.
Electric Steve Lancaster
Interviewing for lineman position
Will be contacting architects
Taking unit 4 apart
Working with OSHA
Legal update:
None
Old Business:
None
New Business:
None
GM Kumm reported on the following:
Per Craig Lenz, Steve Cook has invited the commissioners to attend a
Governance meeting.
APPA Legislative Rally in Washington DC in March.
MMUA Policy Makers workshop in Minneapolis in April.
Attending MMUA meeting on joint action agency for gas systems.
MRES helping with base load from July 2008 2009.
Xcel to buy capacity from us.
MRES meeting to become transmission owner of MISO for 2009.
Commissioner Bordson made a motion to adjourn the meeting at 5:08 p.m. Secretary
Wetterling seconded the motion and it passed unanimously.
________________________________
Dwight Bordson, Secretary
ATTEST________________________________
Donald Walser, President,
0
Regular Meeting
January 31, 2007
Members present: Vice President Don Walser; Secretary David Wetterling;
Commissioner Dwight Bordson; Commissioner Robert Hantge; General Manager
Michael Kumm; Attorney Marc Sebora.
Member absent: President Craig Lenz
Vice President Walser called the meeting to order at 3:00 p.m.
Attorney Sebora conducted the swearing -in of Robert Hantge as the newest member of
the Hutchinson Utilities Commission Board.
Vice President Walser called for the Commission reorganization.
Secretary Wetterling made a motion to nominate Donald Walser for the position of
President. Vice President Walser relinquished his chairmanship to Secretary Wetterling
to conduct the reorganization for the position of president. Commissioner Hantge
seconded the motion to nominate Donald Walser as President and it passed
unanimously. Vice President Walser resumed the chairmanship of the board.
Commissioner Hantge made a motion to nominate David Wetterling for the position of
Vice President. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser appointed Dwight Bordson as secretary.
Vice President Walser appointed Marc Sebora as legal counsel.
Vice President Walser appointed Lin Madson as recording secretary.
Vice President Walser appointed Citizens Bank and Wells Fargo as depositories for
utility funds.
Secretary Wetterling made a motion to approve the minutes of the December 22, 2006
regular meeting. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser asked to make a change to the minutes of the January 9, 2007
joint meeting by including the council members who were present. Secretary Wetterling
made a motion to approve the minutes of the January 9, 2007 joint HUC /City Council
meeting, noting the added change. Commissioner Hantge seconded the motion and it
passed unanimously.
Secretary Wetterling made a motion to ratify the payment of bills in the amount of
$3,581,789.72 (detailed listing in payable book). Commissioner Bordson seconded the
motion and it passed unanimously.
Commissioner Bordson made a motion to approve financial statements /budget year to
date. Secretary Wetterling seconded the motion and it passed unanimously.
Brenda Ewing, Human Resources, presented the RFP for job evaluation and
compensation system. Commissioner Bordson made a motion to approve the request
for proposal for job evaluation and compensation system. Secretary Wetterling
seconded the motion and it passed unanimously.
GM Kumm presented the agreement with RW Beck to conduct a feasibility study for
biomass. City Administrator Gary Plotz asked if we could delay this study for 30 days to
give City Council members a chance to be in the discussion with us so they can partner
on the project. After discussion, the engineer agreement with RW Beck to conduct
feasibility study for biomass project was tabled until the March Commissioners meeting.
Vice President Walser appointed GM Kumm and David Wetterling to head a committee
to start discussions with City.
GM Kumm discussed with the board the various sinking funds on the balance sheet and
the possibility of investing funds where HUC could get the best returns. GM Kumm will
present an investment policy to the board for approval at the March meeting.
GM Kumm presented to the board a proposed media release in an effort to assist
MMUA's legislative program regarding renewable energy. Secretary Wetterling made a
motion to approve the legislative proposal media release with the addition that HUC
takes the same position as MMUA. Commissioner Bordson seconded the motion and it
passed unanimously.
Dave Hunstad asked for a call for bids for an underground conversion contractor. He'd
like to make it a two year contract. Secretary Wetterling made a motion to approve an
advertisement for bids for underground conversion contractor. Commissioner Hantge
seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to approve bid tabulation to Quality Underground
Services for the installation and retirement of natural gas distribution lines.
Commissioner Bordson seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to approve bid tabulation to ABM Equipment &
Supply for service truck replacement of unit 643. Commissioner Bordson seconded the
motion and it passed unanimously.
Commissioner Bordson made a motion to approve requisition #002238 to Century
Fence Company: furnish and installation of fencing. Secretary Wetterling seconded the
motion and it passed unanimously.
0
Secretary Wetterling made a motion to approve requisition #002351 to Trencher Plus
for pot hole machine. Commissioner Bordson seconded the motion and it passed
unanimously.
Commissioner Hantge made a motion to approve requisition #002360 to Turbine
Control Services, Inc for spare parts for unit 8. Secretary Wetterling seconded the
motion and it passed unanimously.
Secretary Wetterling made a motion to approve requisition #002375 to Nelson GMC for
a 2007 GMC Savana cargo van. Commissioner Bordson seconded the motion and it
passed unanimously.
Commissioner Bordson made a motion to approve requisition #002387 to RDO
Equipment for a hydraulic breaker. Commissioner Hantge seconded the motion and it
passed unanimously.
Commissioner Hantge made a motion to approve requisition #002400 to Elk River
Dodge for a 2008 Ford F -350 Cab & Chassis. Commissioner Bordson seconded the
motion and it passed unanimously.
Secretary Wetterling made a motion to approve requisition #002402 to Mid - Kansas
Cylinder Head, Inc. to weld- repair cylinder head for unit 4. Commissioner Bordson
seconded the motion and it passed unanimously.
Commissioner Hantge made a motion to approve requisition #002403 to Mid - Continent
Sales for recondition cylinder liners for unit 4. Secretary Wetterling seconded the motion
and it passed unanimously.
Commissioner Bordson made a motion to approve requisition #002406 to Wentz
Associates, Inc. for engineering services for centrifugal chiller project - plant no. 2.
Secretary Wetterling seconded the motion and it passed unanimously.
Secretary Wetterling made a motion to rescind motion to change regular commission
meeting date to the first Wednesday of the month and to change back to the last
Wednesday of the month. Commissioner Bordson seconded the motion and it passed
unanimously.
Division reports
Gas — John Webster
• The balance in the decompaction fund is $158,417 and it will be
distributed back to the landowners.
• At the last condemnation hearing, owner never showed up.
• Pipe arriving Feb. 1 St for the Highway 7 project.
Business — Jan Sifferath
• Report handed out for the conclusion of the 2006 CIP program.
• Auditors are here.
• Claims of $305,000 expected in the self- insurance medical plan.
• Jason Sturges accepted position of inventory agent.
Electric — Steve Lancaster
• Interviewing for lineman position
• Will be contacting architects
• Taking unit 4 apart
• Working with OSHA
Legal update:
None
Old Business:
None
New Business:
None
GM Kumm reported on the following:
• Per Craig Lenz, Steve Cook has invited the commissioners to attend a
Governance meeting.
• APPA Legislative Rally in Washington DC in March.
• MMUA Policy Makers workshop in Minneapolis in April.
• Attending MMUA meeting on joint action agency for gas systems.
• MRES helping with base load from July 2008 — 2009.
• Xcel to buy capacity from us.
• MRES meeting to become transmission owner of MISO for 2009.
Commissioner Bordson made a motion to adjourn the meeting at 5:08 p.m. Secretary
Wetterling seconded the motion and it passed unanimously.
ATTEST
Donald Walser, President,
D fight rdso , Secretary
9 6
shliao
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Oor
Request for Proposals
Job Evaluation and
Compensation System
January 2007
February 1, 2007
Dear Consultant:
Hutchinson Utilities Commission is interested in seeking the services of a consultant to
complete a comprehensive review of its current position, classification, and
compensation system. Enclosed is the informational packet necessary for the
submission of a proposal to provide classification and compensation consulting
services.
Hutchinson Utilities Commission is seeking to select, construct, and establish a
classification and compensation system that meets the internal requirements of the
Utilities and that is compliant with all relevant regulations (i.e. FLSA, pay equity).
Interested firms /consultants are asked to submit their proposal by the stated deadline of
4:30 p.m. on February 21, 2007.
Thank you for your consideration in this matter. Please do not hesitate to contact me at
(320) 234 -4213 if you have any questions regarding the enclosed information and /or
request.
Sincerely,
Brenda K. Ewing
City of Hutchinson
Human Resources Director
Encl.
0
GENERAL INFORMATION AND CONDITIONS
1. Hutchinson Utilities Commission is accepting proposals for a Comprehensive
Review of its current positions and position descriptions, classifications, equity,
compensation, and evaluation process for its employees (currently all full time).
2. All proposals should attempt to equal the market rate for each position submitted.
Any deviations should be identified in writing.
3. It is expected the Consultant will furnish detailed data informational material for
all affected positions. Include your normal administrative materials for reporting
and payment if appropriate.
4. All proposals must comply with Federal and State regulations pertaining to
compensation standards, including but not limited to pay equity legislation,
Americans with Disabilities Act (ADA), and the Fair Labor Standards Act (FLSA).
5. Ten copies of the proposal will be accepted until 4:30 p.m. on February 21, 2007,
in the office of the following: Michael Kumm, Hutchinson Utilities Commission
General Manager, 225 Michigan Avenue SE, Hutchinson, MN 55350. Proposals
are to be labeled "Proposal — Job Evaluation and Compensation System 2007 ".
6. Minor revisions to original proposals, if requested by Hutchinson Utilities
Commission, may be negotiated following the proposal deadline and prior to
submission of such to the Commission for approval. It is anticipated the
proposals and results (recommendations) will be forwarded to the Commission
for their consideration on February 28, 2007.
7. It is desired to present findings and recommendation before April 30, 2007, for
any necessary classification and /or compensation system changes to the
Hutchinson Utilities Commission and employees. Please outline your
requirements for presentation, timing, and fee structure. A representative may
be required to provide or assist in the presentation during this presentation, as
well as any additional informational meetings, if deemed necessary.
8. Hutchinson Utilities Commission reserves the right to accept or reject any and all
proposals. The consultation award will be based upon, but not necessarily
limited to, rates, options methodology, project design, timeline, and the
experience of the consultant with municipalities and similar governmental
instrumentalities and labor markets.
Please contact Brenda Ewing, Human Resources Director, at (320) 234 -4213, if you
have any questions concerning the specifications.
PROJECT
Hutchinson Utilities Commission is soliciting proposals for professional services for the
development and implementation of a job evaluation and compensation system that
meets all Federal and State Compensation Standards.
PROJECT BACKGROUND
Hutchinson Utilities Commission currently has in place a job evaluation and
compensation system dating back to 1988. The salary program was completed by the
HayGroup at that time, and this system has been used primarily for pay equity reporting
since that time.
Currently, Hutchinson Utilities Commission has approximately 35 positions and
approximately 30 job classes. To date, there are 53 full time employees. The
International Brotherhood of Electrical Workers (IBEW) bargaining unit covers
approximately 20 positions within Hutchinson Utilities Commission. The current three -
year contract expires as of June 30, 2007.
Union positions are paid on a step program. The non -union and exempt positions are
paid on an open range system. Management may want to explore various methods of
payment such as pay for performance versus step systems.
Hutchinson Utilities Commission has been in compliance with pay equity requirements;
however, a part of this study will include confirming that the resulting job evaluation
system and compensation system meet these requirements. There may exist some
positions that skew the equity. With previous reporting, the HayGroup point system was
used.
Over the past two to three years, there have been a number of positions added and a
number of compensation adjustments made for some exempt positions. Hutchinson
Utilities Commission recognizes the need to establish a method for establishing new
positions within the compensation system as well as the need to have the entire job
evaluation and compensation system reviewed and updated by an outside professional
consultant. A method for determining the validity of requests for position
reclassifications and thus compensation changes is also a recognized need of the
Hutchinson Utilities Commission.
The objective of this effort is to develop a complete evaluation and process audit to
achieve a new /updated position classification and compensation plan, including:
• Evaluating each position utilizing an up to date job description.
• Creating opportunity for management and employee input.
• Compiling and analyzing market comparables and competitive data.
• Ensuring regulatory compliance.
• Drafting new design according to Hutchinson Utilities Commission philosophy.
• Creating a transition and implementation plan.
2
• Providing necessary tools to manage the program going forward.
Employee involvement, through participation in questionnaires for job analysis and
through employee informational meetings on the process may be considered as an
integral component of the compensation review system.
SCOPE OF WORK
1. Provide professional services with integrative support services to design, develop
and implement a job evaluation compensation system that includes the following:
a.
Evaluation and analysis of Hutchinson Utilities Commission needs and
philosophy.
b.
Thorough evaluation of each position to determine a job value by assigning
points to the position based on standard factors; or, a thorough review of the
current position evaluations with recommendations for necessary revisions.
c.
Objective classification of each position and provision of internal pay equity.
d.
Provision of a wage /labor survey and the analysis thereof as supporting data for
the development of a pay structure, while assuring internal and external equity
and compliance with State Pay Equity Compensation Standards.
e.
Evaluation of existing job descriptions and provision of recommendations to
assure compliance with ADA and other State and Federal requirements.
f.
Provision of recommendations on the existing performance based compensation
system for non -union positions, or recommendation of an alternative
performance based component of a compensation system.
g.
Provision of system testing to assure compliance.
h.
Post contract services involving review of new job descriptions and
determination of points and salary for new positions, and assistance with the first
State Pay Equity report following compensation review to assure compliance.
L
Provision of recommendations on a system for determining the validity for
requests for reclassification and /or compensation changes.
j.
Determination of exempt and non - exempt status for each position.
k.
Provision of training, as necessary, to employees and supervisors, to assure that
job analyses are correct and accurate.
2. Establish definite schedules for each of the above proposed developments.
3. Present findings and recommendations, including written and oral reports, at various
meetings, including employee meetings and Hutchinson Utilities Commission
meetings.
4. Propose contract terms, including an itemized fee schedule for work included in the
scope of work and a payment plan, based upon measurable contract milestones.
CONSULTANT SUBMITTAL
The proposal shall contain the following information:
3
1. Provide references of municipalities in the State of Minnesota who have
implemented and are currently utilizing the compensation system being proposed or
a similar system designed, developed, and implemented by your organization.
Include the name and phone number of the contact person at each municipality, as
well as a description of the services performed, implementation date, and the names
of the personnel from your office that worked on the project at each municipality.
2. Names and relative backgrounds of the personnel to be assigned to the project.
3. Information stating your organization's approach to the development of a
compensation system for Hutchinson Utilities Commission. Include information and
outcome documents on the job evaluation system being proposed, along with
sample job descriptions, policies and procedures, and questionnaires employees will
be required to complete. Also include information on how your organization will
handle each aspect identified under the above "Scope of Work ".
4. Identify a concrete, but reasonable time schedule for the development, completion,
and /or implementation of each component of the process as well as implementation
guidelines.
5. The proposal should clearly define the timelines, proposed fees, and the scope of
services to be provided during each of the following specific project components:
a. Introduction and project Orientation
b. Position Analysis
c. Review of Position Descriptions
d. Position Classifications /Rankings /Grades /Evaluation
e. Wage /Labor Benchmarks /Market Pricing
f. System Structure Development according to Hutchinson Utilities Commission
philosophy
g. System testing for equity and fairness
h. Preparation of final documents of the plan, including presentation, policy,
guidelines and procedures for plan administration, such as how the plan is
adjusted for cost of living and how employees advance through the ranges, and
other pertinent information. Any, written and computerized data and supporting
information must be submitted as appropriate.
i. Training on system maintenance and updating such as position additions and
wage structure updates.
j. System implementation
k. Future assistance that can be provided
The proposal shall clearly define additional services and /or reimbursable costs not
included in the basic fee, including hourly rates or fees for post contract services.
Proposals may not exceed 20 pages, including promotional materials.
Proposals shall include a "not to exceed" lump sum fee projection.
4
6. Identify cost estimates for all aspects of the compensation system study, along with
potential areas Hutchinson Utilities Commission staff can provide assistance which
may result in cost savings to the Commission.
7. Provide references of utilities /municipalities in the State of Minnesota who have
implemented and are currently utilizing the compensation system being proposed.
Include the name and phone number of the contact person at each municipality, as
well as a description of the services performed, implementation date, and the names
of the personnel from the Firm who worked on the project in each of the
municipalities.
PROJECT COMPLETION
It is the intent of Hutchinson Utilities Commission to provide as much support and
assistance to the consultant to assure that the project is completed by April 30, 2007.
OTHER
1. Questions regarding this Request for Proposal should be directed to:
Brenda Ewing
Human Resources Director
Hutchinson City Center
111 Hassan Street Southeast
Hutchinson, Minnesota 55350
Telephone: (320) 234 -4213
FAX: (320)234 -4240
2. The Hutchinson Utilities Commission reserves the right to reject any and or all
proposals for any, or no reason, and furthermore reserves the right to accept any
proposal deemed to be in the best interest of Hutchinson Utilities Commission.
3. Ten (10) copies of the proposal are to be submitted by 4:30 p.m. on Wednesday,
February 21, to Mr. Michael Kumm, Hutchinson Utilities Commission General
Manager, at the following address:
Michael Kumm
General Manager
Hutchinson Utilities Commission
225 Michigan Street Southeast
Hutchinson, Minnesota 55350
4. Finalists may be requested to make a presentation to an employee committee
and /or Hutchinson Utilities Commission /employee sub - committee for evaluation.
5
Position Titles by Department
Administration /Business
• General Manager
• Business Manager
• Accountant
• Computer Systems Analyst
• Energy Conservation
Administrator
• Account Supervisor
• Administrative Coordinator
• Account Coordinator
• Purchasing Agent
• Inventory Agent
2. Natural Gas
• Natural Gas Division Director
• Crew Chief — Distribution
• Welder /Serviceperson I
• Welder /Serviceperson II
3. Electric
•
Electric Division Director
•
Electric Manager
•
Production Manager
•
Technical Services Manager
•
Line Crew Chief
•
Lineperson I
•
Lineperson II
•
Apprentice Lineperson
•
Plant Electrician
•
Operations Crew Chief
•
Plant Operating Engineer I
•
Plant Operating Engineer II
•
Maintenance Crew Chief
•
Maintenance Mechanic I
•
Maintenance Mechanic II
6
Electric — cont.
• Metering Crew Chief
• Metering Technician
• System Control Crew Chief
■ System Controller I
■ System Controller II
■ Engineering Technician
1
Depreciation and
Amortization
11
Plant
Debt Service (Principal and Interest
in Lieu of Taxes
I Medical Insurance Fund I
Failure
Accounts
I Renewable and Replacement Fund I
Rate
Fund
Sources and
Uses of Funds
I Electric Transmission and Substation Work I
P & I Payment
2.75 % of Previous
Year Operating
Revenue
1 -1/2 months of total
operating expense
Will likely be
absolved in 2007
Amount To Be
determined
Fund (s) Explanation
Debt Service — Principal and Interest Payments — sinking fund — restricted fund
This is the P and I payment and it already exists, so nothing more needs to be done.
Payment in Lieu of Taxes — PILOT — sinking fund — restricted fund
This is a sinking fund to set money aside to make the PILOT payment to the City. This
will operate under the same principles as the Debt Service fund, except money will be
transferred from this account four times a year. The amount to place in this fund is
calculated at the same time the budget is prepared. The amount to place in this account is
equal to the amount placed in the approved annual budget divided by twelve.
Working Capital —Cash in Bank (per balance sheet)
This is equal to one and one -half months of total operating expense (maximum month
operating expense x 1.5 = working capital). For 2007 this amount is approximately
$5,200,000.
Medical Insurance Fund — restricted fund
At present there is approximately $100,000 in this account. This account will likely be
absolved in 2007.
Catastrophic Failure Fund — restricted fund
This fund will be used as a risk management tool, and equals the amount of money HUC
is willing to lose, in the event we have a catastrophe, such as blowing up a generator,
having a tornado come through town, etc. Analysis was performed by Gallagher.
L
Procedure for Filling, Restricted Funds that are not Sinking Funds
Two times per year the Cash in Bank will be swept, and the excess (if any) will be
transferred to the Catastrophic Failure Fund and the Capital Funding Accounts. The
Catastrophic Failure Fund will be filled first followed by the Capital Funding Account.
Upon budget approval, money will be transferred from the Capital Funding Account to
the Renewable and Replacement Fund. Any excess funds will be placed in other Capital
Funding Accounts such as; Overhaul Generating Plant, Electric Transmission and
Substation Work, Renewable Energy Projects, etc.
Capital Funding Accounts — restricted fund
This is a holding account, whereby money will only be placed here temporarily, and will
be swept once per year. This account will be swept in December (after budget approval)
and placed in Renewable and Replacement Fund, Overhaul Generating Plant, Electric
Transmission and Substation Work, Renewable Energy Projects, etc.
Renewable and Replacement Fund — restricted fund
After the budget is approved, money will be transferred from the Capital Funding
Account into the Renewable and Replacement Fund. This money can only be used on
capital projects. All funds not used in the current year will remain in this fund. In the
even there is a shortfall during the current calendar year, then money will come from the
Overhaul Generating Plant, or Electric Transmission and Substation Work, or Renewable
Energy Projects, or etc.
Overhaul Generating Plant—restricted fund
This is a restricted fund, where the money will be used for Overhauling Plant 2, or
replenishing the Renewable and Replacement Fund.
Electric Transmission and Substation Work — restricted fund
This is a restricted fund, where the money will be used to upgrade the existing 69,000
volt transmission system to 115,000 volts, or replenishing the Renewable and
Replacement Fund.
Renewable Energy Projects—restricted fund
This is a restricted fund, where the money will be used to construct renewable energy
sources of energy, or replenishing the Renewable and Replacement fund.
Page 1 of 2
Jan Sifferath
From: Steve_Pardoe@AJG.com
nt: Thursday, January 04, 2007 12:54 PM
Jan Sifferath
Mark_Julik@AJG.com; Ann_Stanton @AJG.com
Subject: HUC Catastrophe Fund
Jan -
Confirming and expanding on our conversation this morning, below please find ideas on items to consider in establishing a
reasonable catastrophe fund.
My focus here is 100% Property/B &M.
Deductibles - always self- funded. "Catastrophe Fund" candic
Property Damage
$50,000 except 7
Units 2, 5 & 6
$125,000
Units 3 & 4
$200,000 -�
Units 7 & 9
$250,000
Unit 8 Steam Turbine 11$130,000
Unit 8 Generator
$160,000
t 2 GE LM6000 11$500,000
-�
sformers $1.5 per kva subject to:
$50,000 minimum
T &D lines
ates would be those associated with B &M events:
• Reasonable estimate of max. exposure from ice or wind storm
Pipeline - Focus on
• Above - ground exposure ( entrance /exit, boost stations, etc.)
• Events where repair would be particularly expensive (river crossings in winter)
Pollution
• Above /below ground release of diesel from Plant One storage tank.
• Are there liquid or sludge contaminants in gas pipeline that may be released?
Element
Business Interruption and Extra Expense for Generation/Transmission /Distribution Ops are excluded from Property and
B &M coverage.
• We understand that outages would be remedied by purchases of electricity/gas on open market
• "True" exposure, then, is incremental cost of substitutes
• Assuming these incremental costs would eventually be passed to rate payers through temporary surcharge
1/25/2007
Page 2 of 2
o HUC exposure is a temporary one, and true exposure is the time value of dollars associated with the incremental
cost
o Disaster fund could be used to pay total incremental cost prior rate surcharge receipt
Multi- Disaster Years
o Consider funding two or more disaster (i.e., LM 6000 breakdown ($500,000) plus Major T &D line damage ($1 M ??
fund would be $1.5M.
Jan, this is only a start to the volumes of gloomy thinking that could be done on this topic.
The key is brainstorming within the HUC and then attaching numbers to the brainstorms.
Please let us know how we may further assist,
Thanks-
Steve
Steven Paul Pardoe
Area Vice President, Global Risk Management
Principal, North Central Property Practice
Arthur J. Gallagher Risk Management Services, Inc.
11010 Prairie Lakes Drive, Suite 350
Eden Prairie, Minnesota 55344 -3884
952 - 918 -3985 ("
612 - 309 -9544 (C)
952 - 975- 3646(H)
1/25/2007
Advertisement for Bids
for
DIRECTIONAL DRILLING CONTRACTOR FOR 2007 - 2008
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 2:00 p.m. on the 27th day of February
2007, and will publicly open and read aloud such Bids on the following work:
"DIRECTIONAL DRILLING CONTRACTOR FOR 2007 - 2008"
Proposals shall be properly endorsed and delivered in an envelope marked,
"DIRECTIONAL DRILLING CONTRACTOR FOR 2007 - 2008" and shall be addressed to:
Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street SE,
Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top of
the form.
Each proposal should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of $10,000 as a guarantee that the Bidder will enter into the proposed Contract.
The successful Bidder shall furnish a Certificate of Insurance.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said labor.
The work shall be started May 1 st 2007, on an as needed basis.
Specifications for bids are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minne of reserves the right to reject any and all bids, or bid irregularities.
By
AVID W ERLING, VICE - PRESIDENT
Date Z12-16 �
ATTESTED
By 22Z�
DWIgE BO DSON, SECRETARY
Date ,�121/-2 16,-7
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Installations and Retirement of Natural Gas Distribution Lines
InfraSource Underground Construction, LLC - $81,412.00
• Does not include in quote removal of 2" steel distribution line.
• Cost for footage in excess of 1800 ft. for installation and removal of 6" steel and
footage in excess of 300 ft. for installation of 2" steel extra at negotiated rate.
• Excavation and/or boring in rock not included in proposal. If rock is encountered,
extra price to be negotiated for rock removal.
• Price based on backfilling trenched areas with original materials, sand padding is
not included and would be extra.
• Pricing includes leveling and grading trench line only, all other restoration to be
negotiated.
• Pricing based on installation of project during 2007 construction season, working
in winter weather conditions including frost is not included.
• Pricing based on two mobilizations and two demobilizations from project site.
Quality underground Services, Inc. - $97,657.00
• No exceptions, additions or deletions to HUC specifications.
Northern Pipeline Construction Co. - $98,600.00
• Bid provides pricing for installation and activation of approximately 1800 ft. of 6"
steel main and removal of 1800 ft. of retired 6" steel main. Bid does not include
installation and activation of 2" steel main and removal of retired 2" steel main.
Michels Pipeline Construction - $108,781.00
• If pipe to be removed contains asbestos material, Michels Pipeline will remove it
on a time and material basis.
• Removal of twelve trees.
• Restoration will be with black dirt and seed.
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