10-25-2006 HUCM
Regular Meeting
October 25, 2006
Members present: President Craig Lenz; Vice President Don Walser; Secretary David
Wetterling; Commissioner Steven Cook; Commissioner Dwight Bordson; General
Manager Michael Kumm; Attorney Marc Sebora.
President Lenz called the meeting to order at 3:00 pm.
Vice President Walser made a motion to approve the minutes of the September 27,
2006 Regular Meeting. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser asked about the payment to Trenchers Plus - VacTron Lease.
This is a lease payment. He also asked about the payment to Dept. of Commerce -
Alternative Energy Assessment. All Minnesota Utilities are billed for this - it's money
spent on alternative energy.
Commissioner Bordson asked about the payment to Tinker & Rasor - Data Logger.
This is data that is collected to watch the current on the pipeline for cathodic protection;
to make sure it's not corroding. He also asked about the wire transfer to the State of
Minnesota. This is for sales tax.
Commissioner Bordson made a motion to ratify the payment of bills in the amount of
$3,576,865.16 (detailed listing in payable book). Vice President Walser seconded the
motion and it passed unanimously.
General Manager Kumm presented the draft 2007 budget in conjunction with the
financial statements/budget year-to-date. The draft is for review only, more detailed
information will be available at the request of any Commissioner who wants to come in
and meet with GM Kumm. The same format as last year was used. Included in the
budget is the contribution to the City called PILOT (Payment In Lieu Of Taxes), and the
contribution of HUC paying for roadway lighting. Other contributions include fees for
services: human resources, IT, and legal counsel.
Meetings were held with City regarding the increase to the transfer of funds. GM Kumm
developed a list of the shared services between City and HUC. Our auditors have asked
for a definition of these fees for services. A copy of that report has been placed in the
Commissioner's mail. President Lenz would like to see a dollar amount attached to each
of these services. GM Kumm is working on that dollar amount.
GM Kumm reported that it's time to prioritize three funds:
Catastrophic failure
Renewable & replacement account
Sinking funds
Discussion took place regarding BioMass making more sense than wind energy
because BioMass is dispatchable.
After discussion Vice President Walser made a motion to approve financial
statements/budget year to date. Secretary Wetterling seconded the motion and it
passed unanimously.
GM Kumm presented the recommendation for insurance broker. Based upon our CIP
thinking (industrial/commercial customer needs), we evaluated our insurance needs
(bldg, vehicle, etc.) and we evaluated our current broker. We contacted Berkely Risk
(BRAC) to provide us with names of other insurance brokers. BRAC contacted the
League of MN Cities and we were provided with a list of four brokers. BRAC's
recommendation is A J Gallagher.
We recommend A J Gallagher also because of their experience in insurance needs with
other utilities and other entities, and their knowledge of power plants. They are a
nationwide company, having resources throughout the country including an office in
Eden Prairie.
Secretary Wetterling asked why we were going out of town for our insurance coverage.
GM Kumm stated that all the brokers were given the same RFP. Commissioner Cook
commented that the City is looking at getting quotes for its insurance needs. Attorney
Sebora said the hospital is too.
Commissioner Cook made a motion to approve recommendation for insurance broker to
A J Gallagher. Commissioner Bordson seconded the motion. A roll call vote was taken:
Vice President Walser - aye; Secretary Wetterling - nay; Commissioner Cook - aye;
Commissioner Bordson - aye; President Lenz - aye. Motion passed 4 to 1.
Commissioner Cook expressed his understanding of Secretary Wetterlings' thoughts in
keeping the broker locally. We can always re-visit this in three years. All commissioners
feel we should give some feed back to our local broker so he understands the issues we
have had.
GM Kumm presented the old sick leave policy for rescinding. We are still cleaning up
some old policies and this is one that has been included in the new employee
handbooks. Vice President Walser made a motion to rescind the old sick leave policy.
Secretary Wetterling seconded the motion and it passed unanimously.
GM Kumm presented the old clothing allowance policy. This too is a clean up and it is in
the new employee handbooks. Secretary Wetterling made a motion to rescind the old
clothing allowance policy. Vice President Walser seconded the motion and it passed
unanimously.
Steve Lancaster presented an advertisement for bids for conductor for 2007. This is for
projects that we will be doing in 2007 and because of the lead time, we need to get this
wire on order. Secretary Wetterling made a motion to approve the call for bids for
conductor for 2007. Commissioner Bordson seconded the motion and it passed
unanimously.
GM Kumm presented Resolution of Support for the Big Stone II Project. MRES has
asked all members to adopt and support the project and send the signed resolution to
MRES and administrative judges. After discussion, Secretary Wetterling made a motion
to Adopt Resolution of Support for the Big Stone II Project. Vice President Walser
seconded the motion. A roll call vote was taken: Commissioner Cook - nay; Vice
President Walser - aye; Secretary Wetterling - aye; Commissioner Bordson - aye;
President Lenz - aye; Motion passed 4-1. Commissioner Cook expressed his concern
to devote more to renewable energy. President Lenz said once we are secure we can
devote to other energy sources. GM Kumm noted that we need to be cost effective and
environmentally responsible.
GM Kumm presented for approval the Renewed Independent Contractor Agreements
with AnneMarie Dammann (meter reader) - electric and gas meters, and water meters.
The only change is instead of $.40 for route 10 and $.30 for all other routes, we will pay
$.35 for all meters read. This is the first pay increase in five years. HUC pays the whole
bill and we bill City on a monthly basis. Commissioner Cook asked about looking at the
contract on a regular basis. GM Kumm reported that last year we did an analysis and
this is the best way to go compared to other cities that are paying on a per hour basis.
Secretary Wetterling made a motion to approve renewed independent contractor
agreements with AnneMarie Dammann (meter reader) - electric and gas meters, and
water meters. Commissioner Bordson seconded the motion and it passed unanimously.
John Webster presented requisitions #002175 and #002182 from I & S Engineers &
Architects Inc. This is to provide aerial photos and planimetric mapping services on the
pipeline right-of-way, and to provide professional services to prepare GIS Base Map for
the pipeline right-of-way. Tom Kloss will review specifications for the GIS software.
Commissioner Cook made a motion, with Tom Kloss reviewing the specifications, to
Approve Requisitions to I & S Engineers & Architects, Inc for:
. Requisition #002175 - Contract with MarkHurd Corp for aerial photography
. Requisition #002182 - Professional services to prepare GIS base map for pipeline
ROW
Commissioner Bordson seconded the motion and it passed unanimously.
GM Kumm asked to approve new position of inventory control. During the business
planning process one of the issues raised was inventory. With the retirement of Curt
Dahl, Roberta was doing both the purchasing and the inventory. It turned out that was
too much for one person so we need to recreate the position of inventory control. This
new position would work with Roberta but under the business manager's authority. We
have candidates internally who could fill this position. A job description has been drafted
and it would be a salaried position. This person would be able to have items from
inventory ready for the crews after their morning meetings, and would be better able to
manage inventory. Commissioner Cook made a motion to approve the new position of
inventory control. Vice President Walser seconded the motion and it passed
unanimously.
Division Reports
Business - Jan Sifferath
State will be out to do our sales tax audit
CIP left over allocated money - deciding how to use it - asking for suggestions
Gas - John Webster
Working on changing pipe for the new tunnel
3 interviews for vacant position
Pipeline pressure down
Money for Sib-Ren-Fair released - no one contested condemnation hearing
Electric - Steve Lancaster
Glencoe energized yesterday
o & M Agreement will be signed soon
Capacity contract has been signed
Boiler machinery insurance inspector will be here November 16 to inspect plants
President Lenz asked if the conservation rebate was available to the board
members/mayor. Attorney Sebora reported that the program is available to any of our
rate payers. He also asked where we are at with the 3M gas contract. John Webster
has a meeting with 3M next week to discuss any issues with it.
GM Kumm asked about the joint meeting with City. We'll try to schedule a time in
December or January. GM Kumm also mentioned the 'positive' press HUC was given
for the upcoming tours and school visits promoting energy conservation.
Commissioner Cook asked if the purchasing agent position will stay a full time position
with the new position of inventory control being established. Jan Sifferath expressed
that more attention needs to be given to contracts for purchasing, and the position is
changing in that more responsibilities will be given for backing up the business manager
as needed. Commissioner Bordson noted that it's important to negotiate better prices
for purchasing contracts.
Commissioner Cook also asked about the $100,000 that is still sitting in the medical
fund and the need to use it. GM Kumm reported that eventually it will be used and that
we'll be holding a special meeting sometime to make a recommendation to the board as
to what kind of medical insurance plan we will be recommending.
President Lenz referred to a motion made in December of 2005 that 5% increase was
approved as city contribution: 3% by January 1, 2006 and 2% in October 2006 with the
contingency of a formula being in place by June 2006. Secretary Wetterling asked
where we were on these issues. GM Kumm commented that the input from the
Committee on his formula was not the most popular way of doing it. He has, since then,
proposed eight different ways to arrive at a formula, with one of them being the best
option. He feels basing formula on the dollar of kilowatts sales is the logical option.
Commissioner Cook feels a couple of more meetings, maybe one is all that's needed to
develop formula. President Lenz is comfortable with the financials and would like to
release the additional 2% of contributions. Secretary Wetterling made a motion to
release the additional 2% of contributions. Vice President Walser seconded the motion
and it passed unanimously. We will have a formula established before 2007.
Legal Update
None
Old Business
None
New Business
None
Commissioner Cook made a motion to adjourn the meeting a 5:53 p.m. Secretary
Wetterling seconded the motion and it passed unanimously.
David Wetterling, Secretary
ATTEST
Craig Lenz, President
lq'i
Regular Meeting
October 25, 2006
Members present: President Craig Lenz; Vice President Don Walser; Secretary David
Wetterling; Commissioner Steven Cook; Commissioner Dwight Bordson; General
Manager Michael Kumm; Attorney Marc Sebora.
President Lenz called the meeting to order at 3:00 pm.
Vice President Walser made a motion to approve the minutes of the September 27,
2006 Regular Meeting. Commissioner Bordson seconded the motion and it passed
unanimously.
Vice President Walser asked about the payment to Trenchers Plus — VacTron Lease.
This is a lease payment. He also asked about the payment to Dept. of Commerce —
Alternative Energy Assessment. All Minnesota Utilities are billed for this — it's money
spent on alternative energy.
Commissioner Bordson asked about the payment to Tinker & Rasor — Data Logger.
This is data that is collected to watch the current on the pipeline for cathodic protection;
to make sure it's not corroding. He also asked about the wire transfer to the State of
Minnesota. This is for sales tax.
Commissioner Bordson made a motion to ratify the payment of bills in the amount of
$3,576,865.16 (detailed listing in payable book). Vice President Walser seconded the
motion and it passed unanimously.
General Manager Kumm presented the draft 2007 budget in conjunction with the
financial statements /budget year -to -date. The draft is for review only, more detailed
information will be available at the request of any Commissioner who wants to come in
and meet with GM Kumm. The same format as last year was used. Included in the
budget is the contribution to the City called PILOT (Payment In Lieu Of Taxes), and the
contribution of HUC paying for roadway lighting. Other contributions include fees for
services: human resources, IT, and legal counsel.
Meetings were held with City regarding the increase to the transfer of funds. GM Kumm
developed a list of the shared services between City and HUC. Our auditors have asked
for a definition of these fees for services. A copy of that report has been placed in the
Commissioner's mail. President Lenz would like to see a dollar amount attached to each
of these services. GM Kumm is working on that dollar amount.
GM Kumm reported that it's time to prioritize three funds:
Catastrophic failure
Renewable & replacement account
Sinking funds
Discussion took place regarding BioMass making more sense than wind energy
because BioMass is dispatchable.
After discussion Vice President Walser made a motion to approve financial
statements /budget year to date. Secretary Wetterling seconded the motion and it
passed unanimously.
GM Kumm presented the recommendation for insurance broker. Based upon our CIP
thinking (industrial /commercial customer needs), we evaluated our insurance needs
(bldg, vehicle, etc.) and we evaluated our current broker. We contacted Berkely Risk
(BRAC) to provide us with names of other insurance brokers. BRAC contacted the
League of MN Cities and we were provided with a list of four brokers. BRAC's
recommendation is A J Gallagher.
We recommend A J Gallagher also because of their experience in insurance needs with
other utilities and other entities, and their knowledge of power plants. They are a
nationwide company, having resources throughout the country including an office in
Eden Prairie.
Secretary Wetterling asked why we were going out of town for our insurance coverage.
GM Kumm stated that all the brokers were given the same RFP. Commissioner Cook
commented that the City is looking at getting quotes for its insurance needs. Attorney
Sebora said the hospital is too.
Commissioner Cook made a motion to approve recommendation for insurance broker to
A J Gallagher. Commissioner Bordson seconded the motion. A roll call vote was taken:
Vice President Walser — aye; Secretary Wetterling — nay; Commissioner Cook — aye;
Commissioner Bordson — aye; President Lenz — aye. Motion passed 4 to 1.
Commissioner Cook expressed his understanding of Secretary Wetterlings' thoughts in
keeping the broker locally. We can always re -visit this in three years. All commissioners
feel we should give some feed back to our local broker so he understands the issues we
have had.
GM Kumm presented the old sick leave policy for rescinding. We are still cleaning up
some old policies and this is one that has been included in the new employee
handbooks. Vice President Walser made a motion to rescind the old sick leave policy.
Secretary Wetterling seconded the motion and it passed unanimously.
GM Kumm presented the old clothing allowance policy. This too is a clean up and it is in
the new employee handbooks. Secretary Wetterling made a motion to rescind the old
clothing allowance policy. Vice President Walser seconded the motion and it passed
unanimously.
Steve Lancaster presented an advertisement for bids for conductor for 2007. This is for
projects that we will be doing in 2007 and because of the lead time, we need to get this
wire on order. Secretary Wetterling made a motion to approve the call for bids for
conductor for 2007. Commissioner Bordson seconded the motion and it passed
unanimously.
GM Kumm presented Resolution of Support for the Big Stone If Project. MRES has
asked all members to adopt and support the project and send the signed resolution to
MRES and administrative judges. After discussion, Secretary Wetterling made a motion
to Adopt Resolution of Support for the Big Stone It Project. Vice President Walser
seconded the motion. A roll call vote was taken: Commissioner Cook — nay; Vice
President Walser — aye; Secretary Wetterling — aye; Commissioner Bordson — aye;
President Lenz — aye; Motion passed 4 -1. Commissioner Cook expressed his concern
to devote more to renewable energy. President Lenz said once we are secure we can
devote to other energy sources. GM Kumm noted that we need to be cost effective and
environmentally responsible.
GM Kumm presented for approval the Renewed Independent Contractor Agreements
with AnneMarie Dammann (meter reader) — electric and gas meters, and water meters.
The only change is instead of $.40 for route 10 and $.30 for all other routes, we will pay
$.35 for all meters read. This is the first pay increase in five years. HUC pays the whole
bill and we bill City on a monthly basis. Commissioner Cook asked about looking at the
contract on a regular basis. GM Kumm reported that last year we did an analysis and
this is the best way to go compared to other cities that are paying on a per hour basis.
Secretary Wetterling made a motion to approve renewed independent contractor
agreements with AnneMarie Dammann (meter reader) — electric and gas meters, and
water meters. Commissioner Bordson seconded the motion and it passed unanimously.
John Webster presented requisitions #002175 and #002182 from I & S Engineers &
Architects Inc. This is to provide aerial photos and planimetric mapping services on the
pipeline right -of -way, and to provide professional services to prepare GIS Base Map for
the pipeline right -of -way. Tom Kloss will review specifications for the GIS software.
Commissioner Cook made a motion, with Tom Kloss reviewing the specifications, to
Approve Requisitions to I & S Engineers & Architects, Inc for:
• Requisition #002175 — Contract with MarkHurd Corp for aerial photography
• Requisition #002182 — Professional services to prepare GIS base map for pipeline
ROW
Commissioner Bordson seconded the motion and it passed unanimously.
GM Kumm asked to approve new position of inventory control. During the business
planning process one of the issues raised was inventory. With the retirement of Curt
Dahl, Roberta was doing both the purchasing and the inventory. It turned out that was
too much for one person so we need to recreate the position of inventory control. This
new position would work with Roberta but under the business manager's authority. We
have candidates internally who could fill this position. A job description has been drafted
and it would be a salaried position. This person would be able to have items from
inventory ready for the crews after their morning meetings, and would be better able to
manage inventory. Commissioner Cook made a motion to approve the new position of
inventory control. Vice President Walser seconded the motion and it passed
unanimously.
Division Reports
Business — Jan Sifferath
State will be out to do our sales tax audit
CIP left over allocated money — deciding how to use it — asking for suggestions
Gas — John Webster
Working on changing pipe for the new tunnel
3 interviews for vacant position
Pipeline pressure down
Money for Sib -Ren -Fair released — no one contested condemnation hearing
Electric — Steve Lancaster
Glencoe energized yesterday
O & M Agreement will be signed soon
Capacity contract has been signed
Boiler machinery insurance inspector will be here November 16 to inspect plants
President Lenz asked if the conservation rebate was available to the board
members /mayor. Attorney Sebora reported that the program is available to any of our
rate payers. He also asked where we are at with the 3M gas contract. John Webster
has a meeting with 3M next week to discuss any issues with it.
GM Kumm asked about the joint meeting with City. We'll try to schedule a time in
December or January. GM Kumm also mentioned the `positive' press HUC was given
for the upcoming tours and school visits promoting energy conservation.
Commissioner Cook asked if the purchasing agent position will stay a full time position
with the new position of inventory control being established. Jan Sifferath expressed
that more attention needs to be given to contracts for purchasing, and the position is
changing in that more responsibilities will be given for backing up the business manager
as needed. Commissioner Bordson noted that it's important to negotiate better prices
for purchasing contracts.
Commissioner Cook also asked about the $100,000 that is still sitting in the medical
fund and the need to use it. GM Kumm reported that eventually it will be used and that
we'll be holding a special meeting sometime to make a, recommendation to the board as
to what kind of medical insurance plan we will be recommending.
President Lenz referred to a motion made in December of 2005 that 5% increase was
approved as city contribution: 3% by January 1, 2006 and 2% in October 2006 with the
contingency of a formula being in place by June 2006. Secretary Wetterling asked
where we were on these issues. GM Kumm commented that the input from the
Committee on his formula was not the most popular way of doing it. He has, since then,
proposed eight different ways to arrive at a formula, with one of them being the best
option. He feels basing formula on the dollar of kilowatts sales is the logical option.
Commissioner Cook feels a couple of more meetings, maybe one is all that's needed to
develop formula. President Lenz is comfortable with the financials and would like to
release the additional 2% of contributions. Secretary Wetterling made a motion to
release the additional 2% of contributions. Vice President Walser seconded the motion
and it passed unanimously. We will have a formula established before 2007.
Legal Update
None
Old Business
None
New Business
None
Commissioner Cook made a motion to adjourn the meeting a 5:53 p.m. Secretary
Wetterling seconded the motion and it passed unanimously.
ATTEST
Cr 'g Lenz, Pr, t
i
David Wette; ' g, Secretary
i�
b C
Berkley R1skAdmininmtors Company.uC
October 20, 2006
Jan Sifferath
Hutchinson Utilities Commission
Manager Business Division
225 Michigan Street SE
Hutchinson, MN 55350
Re: Broker Selection
Dear Jan:
Although we do not recommend you issue a Request for Proposal for broker services
frequently, we do encourage this process be done. Even if one is satisfied with the
services of a given broker, it is wise to see what other broker's have to offer.
As a result of the Request for Proposal three brokers other than the incumbent were
contacted and asked to present a formal proposal outlining their services and moving
from a commission structure to a fee structure. Since your operations are unique, we
felt it wise to contact the LMCIT, to obtain recommendations of other insurance brokers
that could have the expertise to handle the insurance for the Utilities. From their
recommendations the following brokers were contacted and asked to make a
presentation; T C Field in St. Paul, A J Gallagher in Bloomington, and Professional
Insurance Providers in Glencoe. We also asked Insurance Planners, the incumbent, to
outline their services and make a formal presentation.
As a result of the interviews with the four brokers, it is our recommendation to move the
brokerage services to Mark Julik at A J Gallagher. Our decision is based upon the
proactive approach they took to the information provided i.e. coverage observations and
approach to handling the account; the expertise of the team in respect to other utilities;
and their ability to tap into Gallagher resources from other offices.
If it is desired to move these services, we will ask Mark Julik or Ann Stanton from
Gallagher to issue Broker of Record letters assigning them as the agent of record. This
only takes a few days and they will have plenty of time to orchestrate the renewal,
coverage review, and recommendations prior to January 1, 2007.
If you have any questions, please call.
M!��
Senior Consultant
222 South Ninth Street • Minneapolis, Minnesota 55402 -3332 • (612)766 -3000 • Fax (612)766 -3099
Equal Opportunity Employer
4 BBRKLBY COMPANYm
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Adopted January 22, 1987
Rescinded October 25, 2006
Part of Employee Handbooks & Labor Contract
SICK LEAVE POLICY
Full -time employees, upon completion of their probationary period, shall be granted
eight (8) hours per month of sick leave. An employee will earn eight (8) hours per month
of sick leave after having worked the month. Such leave cannot be accumulated beyond
1,200 hours for hourly employees and 720 hours for staff.
Employees may be required to present evidence satisfactory to the department of
inability to work due to illness or accident.
Employees must adopt such remedial measures as may be commensurate with his
disability and permit such reasonable examinations and inquiries by the employer's
medical representative or other suitable representative as, in the employer's judgment,
may be necessary to ascertain employee's condition.
If an employee becomes ill and must stay home from work, he shall notify his
department head before his work day begins.
If an employee becomes ill during his regular work day, he shall notify his department
head that it is necessary to leave due to illness.
Benefits under this plan will be reduced by any future benefits provided by any law,
Social Security Benefit, or Unemployment Insurance so as to prevent duplication of
benefits, should the various benefits provided under the above mentioned laws or
agencies be interpreted to pay an allowance in lieu of an employee's wage when he is
off work due to illness or injury.
No sick leave credit will be accrued while an employee is away from work due to leave
of absence, sickness or disability; nor will sick leave pay be allowed during leaves of
absence or during lay -offs except as provided in paragraphs below.
Sick leave pay credit shall cease on the day proceeding the day on which the employee
retires under the Retirement Plan or upon agreed Retirement Plan. If an employee
becomes ill or is injured while on vacation, which vacation is scheduled to end on the
day of the employee's retirement, then the scheduled vacation time is counted on
vacation; and if the disability continues beyond the scheduled time of the vacation, sick
leave pay (any remaining sick leave credit) will begin on the first consecutive scheduled
working day after the end of the scheduled vacation.
Any employee found guilty of abusing sick leave provisions contained herein shall
automatically have his sick leave benefits canceled.
Employees who are injured while engaged in after hours employment of others or while
self - employed shall not be covered under the employer's Sick Leave Policy outlined.
The Commission agrees to comply with the following Worker's Compensation
regulations. If employees of the department have, at the time of compensable injury,
accumulated credits under their vacation or sick leave plan, the Commission will provide
for the payment of their full salary during the period of disability, providing all payments
as made under the Worker's Compensation shall be retained by the department.
However, the additional payments made to the employee over and above that paid by
Worker's Compensation shall not exceed the amount of credits which an employee is
entitled to from such vacation or sick leave accumulated by said employee and the
employee's vacation or sick leave account shall be charged only with the difference
between the Worker's Compensation payment and his regular salary.
A disability leave of absence for up to two (2) years shall be granted to any employee at
such time as he had exhausted all of his accumulated sick leave benefits and in the
event his illness or disability continues after such time. Upon request by the employer at
reasonable intervals, the employee shall furnish a doctor's certificate certifying as to
employee's inability to return to work because of such illness or disability.
Upon retirement, employee shall be paid in cash for any unused sick leave which has
been accumulated or as otherwise agreed upon. This shall be based on one (1) hour of
pay per day of unused sick leave at the rate of pay upon retirement. If the employee
resigns or is dismissed, the above payment shall not be made. In case of death during
employment, the unused sick leave shall be paid to his estate on the same ratio as
above.
II
New Employees:
Adopted December 31, 1986
Rescinded October 25, 2006
Part of Non - Exempt Employee Handbook & Labor Contract
CLOTHING ALLOWANCE
Hutch Utilities pays for three (3) shirts and three (3) jeans.
Electric and Gas Employees:
Employees may re -order shirts and jeans every six (6) months with Hutch Utilities
paying half the cost. Employees are also allowed six (6) pairs of gloves.
Power Plant Employees:
Employees may re -order shirts and jeans every six (6) months with Hutch Utilities
paying half the cost. Cleaning of uniforms is allowed.
1
Advertisement for Bids
for
1/0 15 kV URD PRIMARY CONDUCTOR
AND
500 MCM 15 kV URD PRIMARY CONDUCTOR
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of Hutchinson,
Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive sealed Bids at the
Hutchinson Utilities office until 2:00 p.m. on the 21St day of November 2006, and will
publicly open and read aloud such Bids on the following material:
"110 15 kV URD PRIMARY CONDUCTOR
AND
500 MCM 15 kV URD PRIMARY CONDUCTOR"
Proposals shall be properly endorsed and delivered in an envelope marked
"CONDUCTOR FOR 2007" and shall be addressed to: Hutchinson Utilities Commission of
the City of Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date of
opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner then
may fix, the Owner will act upon Proposals received and with its sole discretion may award
Contract(s) for the furnishing of said material.
Specifications are available at the Office of the Hutchinson Utilities, 225 Michigan Street,
Hutchinson, Minnesota 55350.
[1
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota
reserves the right to reject any and all bids, or bid irregularities.
By
ig Lenz, P 6�dent .
Date �O 6)6
0
In
David WetterliW, Secretary
Date 1�1 % 6 6
Li
Resolution 173
�— As per resolution #1000 adopted 11 -29 -06
Numbering resolutions from 1936 – 2006
For search purposes only
Adopted October 25, 2006
RESOLUTION
RESOLUTION OF HUTCHINSON UTILITIES COMMISSION
CITY OF HUTCHINSON
RESOLUTION OF SUPPORT FOR THE BIG STONE II PROJECT
WHEREAS, the Hutchinson Utilities Commission is a member of
Missouri River Energy Services (MRES), and
WHEREAS, MRES has determined that additional base load resources
are now necessary to meet the growing needs of all its member
municipal electric systems, and
WHEREAS, the Big Stone II Project (BSP II) has been judged to be
the most cost effective option to meet the growing needs of
Hutchinson Utilities Commission and other MRES members to ensure
the rate stability and service reliability on a timely basis, and
WHEREAS, BSP II will incorporate highly efficient technology that
will result in a cleaner environment, including a substantial
reduction in mercury, sulfur dioxide and nitrogen oxides emissions,
and
WHEREAS, BSP II will construct new transmission facilities in the
region to improve reliability and in conjunction with other
transmission projects in the state will also accommodate
development of 800 - 1,000 MW of additional generation beyond that
needed by BSP II, including potential new renewable generation
facilities, and
NOW, THEREFORE, BE IT RESOLVED, that the Hutchinson Utilities
Commission fully supports the Big Stone II Project generation and
transmission facilities, and
BE IT FURTHER RESOLVED, the Hutchinson Utilities Commission urges
its state legislators and all state regulators to support the BSP
II Project based on the base load energy needs of the City and the
region, the environmental considerations being shown by the
project, the potential for future resource development created by
the additional transmission capacity proposed by the project and
the cost stability and system reliability BSP II would bring to the
area.
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made by and between Hutchinson Utilities Commission 225
Michigan St SW Hutchinson MN 55350 (hereinafter "HUC ") and Annemarie Dammann
12374 Swan Lake Rd, Silver Lake, MN 55381 (hereinafter "Contractor ") on the
following terms and conditions.
1. INDEPENDENT CONTRACTOR STATUS:
The undersigned recognizes that he /she has been retained as an independent Contractor
by HUC for the purpose of reading meters. The Contractor recognizes and acknowledges
that he /she is not an employee of HUC.
2. TASK:
The Contractor acknowledges that he /she has been retained to perform the task of reading
electric and natural gas meters. This Agreement shall not cover any other or further tasks
undertaken by Contractor except as provided in writing and executed by both parties.
3. FEE:
The Contractor shall be paid a fee of $0.35 per meter read each month.
4. HOURS:
The Contractor shall set his/her own hours and determine the number of meters read.
Contractor shall perform his/her work during the date(s) set forth in Schedule "A ",
which will be completed per designated route listing. Said schedule may, from time to
time, be altered, amended or modified by HUC.
5. TERM:
The Contractor or HUC may terminate, without cause, this Independent Contractor
Agreement upon ninety (90) days written notice to the other party.
6. MISCELLANEOUS:
Contractor shall provide his/her own transportation and gas. Contractor shall be entitled
to utilize HUC meter reading equipment. HUC shall provide Contractor with a
sweatshirt, jacket etc. HUC shall also provide contractor with identification labels for
their vehicles. This agreement may be reviewed on a yearly basis to determine if any
changes are needed.
Contractor acknowledges that he /she is not an employee of HUC, and therefore, is not
entitled to benefits, including but not limited to, vacation pay, sick leave, health
insurance, retirement benefits, worker's compensation or unemployment benefits
Contractor also acknowledges that he /she is responsible to make sure all meters are read
in the time allotted. If contractor cannot complete the task in the time allotted it is the
contractors responsibility to have resources available to complete this task.
7. INDEMNIFICATION CLAUSE:
Contractor hereby agrees to indemnify, defend and hold harmless the HUC, and the City
of Hutchinson, from any and all claims of action or damages which arise out of the acts
of the Contractor.
Dated:
Dated: \ (�) 2�' o�)
HUTCHINSON UTILITIES CO %
1
INDEPENDENT CONTRACTOR AGREEMENT
THIS AGREEMENT is made by and between Hutchinson Utilities Commission 225
Michigan St SW Hutchinson MN 55350 (hereinafter "HUC ") and Annemarie Dammann
12374 Swan Lake Rd, Silver Lake, MN 55381 (hereinafter "Contractor ") on the
following terms and conditions.
1. INDEPENDENT CONTRACTOR STATUS:
The undersigned recognizes that he /she has been retained as an independent Contractor
by HUC for the purpose of reading meters. The Contractor recognizes and acknowledges
that he /she is not an employee of HUC.
2. TASK:
The Contractor acknowledges that he /she has been retained to perform the task of reading
water meters. This Agreement shall not cover any other or further tasks undertaken by
Contractor except as provided in writing and executed by both parties.
3. FEE:
The Contractor shall be paid a fee of $0.35 per meter read each month.
:lW: • �:
The Contractor shall set his/her own hours and determine the number of meters read.
Contractor shall perform his/her work during the date(s) set forth in Schedule "A ",
which will be completed per designated route listing. Said schedule may, from time to
time, be altered, amended or modified by HUC.
5. TERM:
The Contractor or HUC may terminate, without cause, this Independent Contractor
Agreement upon ninety (90) days written notice to the other parry.
6. MISCELLANEOUS:
Contractor shall provide his/her own transportation and gas. Contractor shall be entitled
to utilize HUC meter reading equipment. HUC shall provide Contractor with a
sweatshirt, jacket etc. HUC shall also provide contractor with identification labels for
their vehicles. This agreement may be reviewed on a yearly basis to determine if any
changes are needed.
Contractor acknowledges that he /she is not an employee of HUC, and therefore, is not
entitled to benefits, including but not limited to, vacation pay, sick leave, health
insurance, retirement benefits, worker's compensation or unemployment benefits
Contractor also acknowledges that he /she is responsible to make sure all meters are read
in the time allotted. If contractor cannot complete the task in the time allotted it is the
contractors responsibility to have resources available to complete this task.
7. INDEMNIFICATION CLAUSE:
Contractor hereby agrees to indemnify, defend and hold harmless the HUC, and the City
of Hutchinson, from any and all claims of action or damages which arise out of the acts
of the Contractor.
Dated: t 0 Z� -0 b HUTCHINSON UTILITIES CO ISSION
BY: �, -►+^ -w
Its:
Dated:
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