03-26-2003 HUCM
Regular Meeting
March 26,2003
Members present: President David Wetterling; Vice President Craig Lenz;
Secretary Donald Walser; Commissioner Marlin Torgerson; Interim General
Manager Patrick Spethman; and Attorney Marc Sebora.
President Wetterling called the meeting to order at 3:04 p.m.
Commissioner Torgerson made a motion to approve the minutes of February 26,
2003. Secretary Walser seconded the motion and it passed unanimously.
Commissioner Torgerson made a motion to ratify the payment of bills in the
amount of $912,698.15 (detailed listing in payables book). Vice President Lenz
seconded the motion and it passed unanimously.
Paul Harvego of Fawcett, Young and Associates presented the year 2002
financial audit. Vice President Lenz made a motion to approve the year 2002
audit as presented. Secretary Walser seconded the motion and it passed
unanimously.
Secretary Walser made a motion to approve the financial statements and budget
year-to-date. Vice President Lenz seconded the motion and it passed
unanimously.
Secretary Walser made a motion to approve the updates to the Operations and
Maintenance Manual and the Emergency Plan Manual for the Natural Gas
Division. Vice President Lenz seconded the motion and it passed unanimously.
Vice President Lenz made a motion to approve Requisition #17165 to RESCO
for secondary conductor. Commissioner Torgerson seconded the motion and it
passed unanimously.
Commissioner Torgerson made a motion to approve Requisition #17166 to
Forcier Marty's Roofing for plant #1 roof repairs. Secretary Walser seconded the
motion and it passed unanimously.
Secretary Walser made a motion to approve Requisition #17167 to Hutchinson
Auto Center for cab chassis with dump body package to replace truck #4.
Commissioner Torgerson seconded the motion and it passed unanimously.
Vice President Lenz made a motion to approve Requisition #17195 to C3 Ilex
Systems for master station upgrade. Commissioner Torgerson seconded the
motion and it passed unanimously.
Vice President Lenz made a motion to approve Requisition #17213 to Border
States Electric Supply for 4/0 secondary conductor. Secretary Walser seconded
the motion and it passed unanimously.
Secretary Walser made a motion to approve Requisition #17233 to Ulteig
Engineers for professional services for MCBH 115KV line. Vice President Lenz
seconded the motion and it passed unanimously.
Commissioner Torgerson made a motion to advertise for bids for Pipe, Valves
and Fittings for the Natural Gas Transmission Line. Vice President Lenz
seconded the motion and it passed unanimously.
John Webster, natural gas division director for Hutchinson Utilities, updated the
Commission on the natural gas pipeline project.
Don Nelson, electric division director for Hutchinson Utilities, discussed the
power outage that occurred on March 24, 2003. He also discussed feeder #23.
Vice President Lenz inquired if our large users had been contacted about the
energy conservation program and the proposed changes for an additional charge
to Hutchinson Utilities ratepayers. Interim General Manager Spethman informed
the Commission that our large users have been contacted and that different
options are being reviewed.
Don Merkins, production division director for Hutchinson Utilities, discussed unit
#8. He also informed the Commission that no bids were received for Unit #1
Bypass Stack CEMS.
Interim General Manager Spethman informed the Commission that Mr. Clarence
Kadrmas will no longer be a consultant for Hutchinson Utilities as of March 31,
2003.
The annual recognition banquet will be on May 2,2003. After discussion, it was
decided that an employee with 35 years of service may receive items in
recognition of their years of service not to exceed $250. Vice President Lenz
made a motion to adopt the language for Employee Recognition Compensation
to comply with the Office of the State Auditor and to include language in
employee policy manual. Commissioner Torgerson seconded the motion and it
passed unanimously.
Secretary Walser made a motion to approve the energy conservation resolution
with language change and to have the resolution presented to the City Council
for approval. Commissioner Torgerson seconded the motion and it passed
unanimously. Vice President Lenz made a motion to have Attorney Sebora draft
language to send to state officials regarding eliminating the 1.5 percent of gross
electric operating revenues and .5 percent of gross natural gas operating
revenues for energy conservation improvement. Secretary Walser seconded the
motion and it passed unanimously.
The Commission gave approval to have a Utility vehicle in the Hutchinson water
carnival parade on June 15, 2003.
Commissioner Torgerson made a motion to adjourn the meeting at 5:20 p.m.
Vice President Lenz seconded the motion and it passed unanimously.
Donald H. Walser, Secretary
ATTEST
David J. Wetterling, President
�l
Regular Meeting
March 26, 2003
Members present: President David Wetterling; Vice President Craig Lenz;
Secretary Donald Walser; Commissioner Marlin Torgerson; Interim General
Manager Patrick Spethman; and Attorney Marc Sebora.
President Wetterling called the meeting to order at 3:04 p.m.
Commissioner Torgerson made a motion to approve the minutes of February 26,
2003. Secretary Walser seconded the motion and it passed unanimously.
Commissioner Torgerson made a motion to ratify the payment of bills in the
amount of $912,698.15 (detailed listing in payables book). Vice President Lenz
seconded the motion and it passed unanimously.
Paul Harvego of Fawcett, Young and Associates presented the year 2002
financial audit. Vice President Lenz made a motion to approve the year 2002
audit as presented. Secretary Walser seconded the motion and it passed
unanimously.
Secretary Walser made a motion to approve the financial statements and budget
year -to -date. Vice President Lenz seconded the motion and it passed
unanimously.
Secretary Walser made a motion to approve the updates to the Operations and
Maintenance Manual and the Emergency Plan Manual for the Natural Gas
Division. Vice President Lenz seconded the motion and it passed unanimously.
Vice President Lenz made a motion to approve Requisition #17165 to RESCO
for secondary conductor. Commissioner Torgerson seconded the motion and it
passed unanimously.
Commissioner Torgerson made a motion to approve Requisition #17166 to
Forcier Marty's Roofing for plant #1 roof repairs. Secretary Walser seconded the
motion and it passed unanimously.
Secretary Walser made a motion to approve Requisition #17167 to Hutchinson
Auto Center for cab chassis with dump body package to replace truck #4.
Commissioner Torgerson seconded the motion and it passed unanimously.
Vice President Lenz made a motion to approve Requisition #17195 to C3 Ilex
Systems for master station upgrade. Commissioner Torgerson seconded the
motion and it passed unanimously.
U
Vice President Lenz made a motion to approve Requisition #17213 to Border
States Electric Supply for 4/0 secondary conductor. Secretary Walser seconded
the motion and it passed unanimously.
Secretary Walser made a motion to approve Requisition #17233 to Ulteig
Engineers for professional services for MCBH 11 5K line. Vice President Lenz
seconded the motion and it passed unanimously.
Commissioner Torgerson made a motion to advertise for bids for Pipe, Valves
and Fittings for the Natural Gas Transmission Line. Vice President Lenz
seconded the motion and it passed unanimously.
John Webster, natural gas division director for Hutchinson Utilities, updated the
Commission on the natural gas pipeline project.
Don Nelson electric division director for Hutchinson Utilities, discussed the
power outage that occurred on March 24, 2003. He also discussed feeder #23
Vice President Lenz inquired if our large users had been contacted about the
energy conservation program and the proposed changes for an additional charge
to Hutchinson Utilities ratepayers. Interim General Manager Spethman informed
the Commission that our large users have been contacted and that different
options are being reviewed.
Don Merkins, production division director for Hutchinson Utilities, discussed unit
#8. He also informed the Commission that no bids were received for Unit #1
Bypass Stack CEMS.
Interim General Manager Spethman informed the Commission that Mr. Clarence
Kadrmas will no longer be a consultant for Hutchinson Utilities as of March 31,
2003.
The annual recognition banquet will be on May 2, 2003. After discussion, it was
decided that an employee with 35 years of service may receive items in
recognition of their years of service not to exceed $250. Vice President Lenz
made a motion to adopt the language for Employee Recognition Compensation
to comply with the Office of the State Auditor and to include language in
employee policy manual. Commissioner Torgerson seconded the motion and it
passed unanimously.
Secretary Walser made a motion to approve the energy conservation resolution
with language change and to have the resolution presented to the City Council
for approval. Commissioner Torgerson seconded the motion and it passed
unanimously. Vice President Lenz made a motion to have Attorney Sebora draft
language to send to state officials regarding eliminating the 1.5 percent of gross
electric operating revenues and .5 percent of gross natural gas operating
revenues for energy conservation improvement. Secretary Walser seconded the
motion and it passed unanimously.
The Commission gave approval to have a Utility vehicle in the Hutchinson water
carnival parade on June 15, 2003.
Commissioner Torgerson made a motion to adjourn the meeting at 5:20 p.m.
Vice President Lenz seconded the motion and it passed unanimously.
ATTEST
Donald H. Walser, Secretary
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Advertisement for Bids
for
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 A.M. on the 22nd day of April,
2003, and will publicly open and read aloud such Bids on the following work and
equipment:
"Natural Gas Transmission Line — Pipe, Valves and Fittings"
Proposals shall be properly endorsed and delivered in an envelope marked,
"Natural Gas Transmission Line — Pipe, Valves and Fittings" and shall be addressed to:
Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street SE,
Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the
Proposal Form enclosed with the Specifications by typing the official name of the Bidder
at the top of the form.
Each proposal should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in
the amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter
into the proposed Contract after his Bid shall have been accepted.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the
Owner then may fix, the Owner will act upon Proposals received and with its_sole
discretion may award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities,
225 Michigan Street, Hutchinson, Minnesota 55350.
T e Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minne a reserves the right to reject any and all bids, or bid irregularities.
c
President
Date , Mc- L'17
ATTEST D
By,
Donald H. Walser, Secretary
Date 2 (« 3
r�
Employee Recognition Compensation. In addition to any monetary remuneration that
an employee may receive as part of their employment with the Hutchinson Utilities
Commission and other benefits listed in this employee manual, the employee and a guest
shall be entitled to attend any annual employee recognition banquet, as compensation,
sponsored by Hutchinson Utilities Commission. Employees may also be recognized for
their loyalty and years of service to Hutchinson Utilities Commission and may receive
items in recognition of their years of service not to exceed the following amounts:
Amount Years of Service
$50
5 years
$100
10 years
$125
15 years
$150
20 years
$175
25 years
$200
30 years
$250
35 years
Resolution 167
As per resolution #1000 adopted 11 -29 -06
Numbering resolutions from 1936 — 2006
For search purposes only
Resolution No.
RESOLUTION AMENDING HUTCHINSON UTILITIES COMMISSION BILLS
TO REFLECT CONSERVATION CHARGES AS MANDATED BY
THE STATE OF MINNESOTA
WHEREAS, the State of Minnesota through the Public Utilities Commission
pursuant to Minnesota Statute 216B.241, Subd. 1(a) requires utilities to set aside a portion
of operating revenues to promote energy conservation; and
WHEREAS, said statute requires that amount to be equal to 1.5% of Hutchinson
Utilities Commission's gross electric operating revenue and 0.5% of Hutchinson Utilities
Commission's gross natural gas operating revenue be used to identify and implement local
energy conservation programs or contribute all or a portion of this revenue to an energy
and conservation account maintained by the State of Minnesota; and
WHEREAS, that in order to comply with this statutory requirement, it is necessary
to implement an additional charge to Hutchinson Utilities Commission ratepayers;
NOW THEREFORE BE IT RESOLVED BY THE HUTCHINSON UTILITIES
COMMISSION:
THAT, the Hutchinson Utilities Commission does recommend to the City Council
of the City of Hutchinson that these additional charges be implemented so that Hutchinson
Utilities Commission can be in compliance with said statute, and requests authority from
the Hutchinson City Council to collect monies as outlined above and to set out these
charges as separate items on utilities billing statements.
by the Hutchinson Utilities Commission this 26h day of March, 2003.
ling, President
�1