08-25-1999 HUCMREGULAR MEETING
August 25, 1999
Members Present: Vice President, Roger Gilmer; Secretary, Paul Ackland;
Commissioner, David Wetterling; Commissioner, Craig Lenz; Commissioner
Doug Ward; Attorney, James Utley; and General Manager, Clarence Kadrmas.
Secretary Ackland called the meeting to order at 3:10 p.m.
Commissioner Ward made a motion to accept the minutes of July 28, 1999, as
written. Commissioner Wetterling seconded the motion and it passed
unanimously.
Commissioner Wetterling made a motion to ratify the payment of bills in the
amount of $2,238,313.13 (detail listing is in payables book). Commissioner Ward
seconded the motion which unanimously carried.
After review, Secretary Ackland made a motion to approve the Financial
Statements and the Budget Year -to -Date. Commissioner Lenz seconded the
motion and it carried unanimously.
Commissioner Ward made a motion seconded by Commissioner Wetterling to
approve requisition #12407 from Border States Electric for cable to replenish
inventory. The motion carried unanimously.
Commissioner Wetterling made a motion seconded by Secretary Ackland to
approve requisition #12415 for cable connections for the replacement of Unit #9.
The motion passed unanimously.
Commissioner Ward made a motion to ratify the bid opening date for the building
addition /renovation. Commissioner Ward seconded the motion which
unanimously carried. A special meeting will be called to award the bid.
Discussion was held on our budget for the City of Hutchinson.
Commissioner Lenz made a motion to adopt Resolutions 156, 157, 158, and 159
(attached). Commissioner Wetterling seconded the motion which passed
unanimously.
Manager Kadrmas updated the commission on the progress being made on Unit
#9, MAPP, and the McLeod County Substation.
There being no further business, Commissioner Ward made a motion to adjourn,
seconded by Commissioner Wetterling, the motion unanimously carried.
ATTEST
Vice President, Roger Gilmer
Paul Ackland, Secretary
N
REGULAR MEETING
August 25, 1999
Members Present: Vice President, Roger Gilmer; Secretary, Paul Ackland;
Commissioner, David Wetterling; Commissioner, Craig Lenz; Commissioner
Doug Ward; Attorney, James Utley; and General Manager, Clarence Kadrmas.
Secretary Ackland called the meeting to order at 3:10 p.m.
Commissioner Ward made a motion to accept the minutes of July 28, 1999, as
written. Commissioner Wetterling seconded the motion and it passed
unanimously.
Commissioner Wetterling made a motion to ratify the payment of bills in the
amount of $2,238,313.13 (detail listing is in payables book). Commissioner Ward
seconded the motion which unanimously carried.
After review, Secretary Ackland made a motion to approve the Financial
Statements and the Budget Year -to -Date. Commissioner Lenz seconded the
motion and it carried unanimously.
Commissioner Ward made a motion seconded by Commissioner Wetterling to
approve requisition #12407 from Border States Electric for cable to replenish
inventory. The motion carried unanimously.
Commissioner Wetterling made a motion seconded by Secretary Ackland to
approve requisition #12415 for cable connections for the replacement of Unit #9.
The motion passed unanimously.
Commissioner Ward made a motion to ratify the bid opening date for the building
addition /renovation. Commissioner Ward seconded the motion which
unanimously carried. A special meeting will be called to award the bid.
Discussion was held on our budget for the City of Hutchinson.
Commissioner Lenz made a motion to adopt Resolutions 156, 157, 158, and 159
(attached). Commissioner Wetterling seconded the motion which passed
unanimously.
Manager Kadrmas updated the commission on the progress being made on Unit
#9, MAPP, and the McLeod County Substation.
la
There being no further business, Commissioner Ward made a motion to adjourn,
seconded by Commissioner Wetterling, the motion unanimously carried.
f ,` l'
Pau Ackland, Secretary
ATTEST
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Vice P esident, Roger Gilmer
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ADVERTISEMENT FOR BIDS
FOR
Addition /Renovation of Utility Center
at 225 Michigan St SE
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 2:00 p.m. on the 31st day of August, 1999,
and will publicly open and read aloud such Bids on the following work and equipment:
"Addition /Renovation of Utilities Center at 225 Michigan St SE"
Proposals shall be properly endorsed and delivered in an envelope marked,
"Addition /Renovation of Utilities Center at 225 Michigan St SE" and shall be addressed to:
Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street,
Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top
of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract and provide a Performance Bond after his Bid shall have been accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to one
hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the
Contract.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date
of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the office of the architect, Korngiebel
Architecture, 45 Washington Avenue East, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
"Y -4-
Mike Carls, President; Roger Gilmer, Vice President
Date August 25, 1999
ATTESTED
By
�Z "
Paul Ackland, Secretary
Date August 25, 1999
Resolution 162
As per resolution #1000 adopted 11 -29 -06
Numbering resolutions from 1936 — 2006 Adpoted Augst 25, 1999
For search purposes only
RESOLUTION REMOVING THE ADMINISTRATOR OF THE
HUTCHINSON UTILITIES COMMISSION DEFERRED
COMPENSATION PLAN
RESOLUTION NO.
WHEREAS, the Hutchinson Utilities Commission established a Deferred
Compensation Plan pursuant to Section 457 of the Internal Revenue Code on February 24,
1987; and
WHEREAS, on that date, Thomas Lyke was appointed Administrator of
the Deferred Compensation Plan; and
WHEREAS, Article VII of the Deferred Compensation Plan allows the
Hutchinson Utilities Commission to remove the Plan Administrator at any time by written
notice.
NOW, THEREFORE, BE IT RESOLVED BY THE HUTCHINSON
UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, MINNESOTA:
1. That pursuant to Article VII of the Deferred Compensation Plan of
the Hutchinson Utilities Commission, Thomas Lyke is hereby
removed as Administrator of the Plan of the Hutchinson Utilities
Commission Deferred Compensation Plan.
2. That a copy of this Resolution shall serve as full and sufficient
notice to Thomas Lyke of his removal as the Administrator of the
Hutchinson Utilities Commission Deferred Compensation Plan.
Adopted by the Hutchinson Utilities Commission this 25 th day of August 1999.
Roger Gilmer
Vice President
Hutchinson Utilities Commission
Attest:
Paul Acklund
Its Secretary
Resolution 163
Asper resolution #1000 adopted 11 -29 -06 Adopted August 25, 1999
Numbering resolutions from 1936 — 2006
For search purposes only
RESOLUTION APPOINTING ADMINISTRATOR OF THE
HUTCHINSON UTILITIES COMMISSION DEFERRED
COMPENSATION PLAN
RESOLUTION NO. 157
WHEREAS, the Hutchinson Utilities Commission established a Deferred
Compensation Plan pursuant to Section 457 of the Internal Revenue Code on February 24,
1987; and
WHEREAS, Article VII of said Plan allows the Hutchinson Utilities
Commission to allocate the duties of administering the Deferred Compensation Plan to an
Administrator.
NOW, THEREFORE, BE IT RESOLVED BY THE HUTCHINSON
UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, MINNESOTA:
1. That Paul Acklund is hereby appointed to be the Administrator of
the Hutchinson Utilities Commission Deferred Compensation Plan.
2. That as Plan Administrator, Paul Acklund shall have the following
powers and duties pursuant to Section 7.2 of the Plan:
a) Construe and interpret the provisions of the Plan;
b) Adopt, amend or revoke rules and regulations for
the administration of the Plan, provided they are not
inconsistent with the provisions of the plan;
c) Provide appropriate parties with such returns,
reports, descriptions and statements as may be
required by law, within the times prescribed by law
and to make them available for examination by
Participants and their Beneficiaries when required by
law;
d) Take such other action as may be reasonably
required to administer the Plan in accordance with
its terms or as may be provided for or required by
law;
e) Provide any Participant, whose claim for benefits has
been denied, a reasonable opportunity for a full and
fair review; and
f) Appoint and retain such persons as may be necessary
to carry out the functions of the Administrator.
Adopted by the Hutchinson Utilities Commission this 25th day of August , 1999.
Attest:
06- . IdehLi
Paul Ackl d
Its Secretary
-2-
Roger Gilmer
Vice President
Hutchinson Utilities Commission
Resolution 164
As per resolution #1000 adopted 11 -29 -06 Adopted August 25, 1999
Numbering resolutions from 1936 — 2006
For search purposes only
RESOLUTION AUTHORIZING RELEASE OF FUNDS HELD IN
THE NAME OF MELVIN WENTWORTH FROM THE
HUTCHINSON UTILITIES COMMISSION DEFERRED
COMPENSATION PLAN
RESOLUTION NO. 158
WHEREAS, the Hutchinson Utilities Commission established a Deferred
Compensation Plan for the benefit of its employees pursuant to Section 457 of the Internal
Revenue Code on February 24, 1987; and
WHEREAS, Melvin Wentworth is currently a participant in the Deferred
Compensation Plan of the Hutchinson Utilities Commission; and
WHEREAS, after consulting with the appropriate investment advisors,
Melvin Wentworth has expressed a desire to end his participation in the Hutchinson
Utilities Commission Deferred Compensation Plan and to transfer any monies in said Plan
directly to an Individual Retirement Plan account through Putnam Investments or to any
other account that Melvin Wentworth or his agents may direct.
NOW, THEREFORE, BE IT RESOLVED BY THE HUTCHINSON
UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, MINNESOTA:
That Paul Acklund, the Hutchinson Utilities Commission Deferred
Compensation Plan Administrator, is hereby directed and
authorized to execute any and all documents required to effectuate
the transfer of Melvin Wentworth's interest in the Hutchinson
Utilities Commission Deferred Compensation Plan to an Individual
Retirement Plan account with Putnam Investments or to any other
account Melvin Wentworth or his agents may direct.
2. That such action is authorized in good faith with the understanding
that Melvin Wentworth has requested this action of the Hutchinson
Utilities Commission after consulting with an appropriate
investment advisor.
11
Adopted by the Hutchinson Utilities Commission this 25th day of August .1 1999.
Attest:
—�� / 4eva,--1�14
Paul Acklund
Its Secretary
I
-2-
Roger Gilmer
Vice President
Hutchinson Utilities Commission
I
Resolution 165
Asper resolution #1000 adopted 11 -29 -06 Adopted August 25, 1999
Numbering resolutions from 1936 — 2006
For search purposes only
RESOLUTION AUTHORIZING RELEASE OF FUNDS HELD IN
THE NAME OF HARVEY KEMPER FROM THE HUTCHINSON
UTILITIES COMMISSION DEFERRED COMPENSATION PLAN
RESOLUTION NO. 159
WHEREAS, the Hutchinson Utilities Commission established a Deferred
Compensation Plan for the benefit of its employees pursuant to Section 457 of the Internal
Revenue Code on February 24, 1987; and
WHEREAS, Harvey Kemper is currently a participant in the Deferred
Compensation Plan of the Hutchinson Utilities Commission; and
WHEREAS, after consulting with the appropriate investment advisors,
Harvey Kemper has expressed a desire to end his participation in the Hutchinson Utilities
Commission Deferred Compensation Plan and to transfer any monies in said Plan directly
to an American Franklin Annuity Services account or to any other account that Harvey
Kemper or his agents may direct.
NOW, THEREFORE, BE IT RESOLVED BY THE HUTCHINSON
UTILITIES COMMISSION OF THE CITY OF HUTCHINSON, MINNESOTA:
1. That Paul Acklund, the Hutchinson Utilities Commission Deferred
Compensation Plan Administrator, is hereby directed and
authorized to execute any and all documents required to effectuate
the transfer of Harvey Kemper's interest in the Hutchinson Utilities
Commission Deferred Compensation Plan to American Franklin
Annuity Services account or to any other account Harvey Kemper
or his agents may direct.
2. That such action is authorized in good faith with the understanding
that Harvey Kemper has requested this action of the Hutchinson
Utilities Commission after consulting with an appropriate
investment advisor.
Adopted by the Hutchinson Utilities Commission this 25th day of August , 1999.
&� lv -�( A ✓
Roger Gilmer
Vice President
Hutchinson Utilities Commission
Attest: Q
Paul Acklund
Its Secretary