06-30-1999 HUCMREGULAR MEETING
June 30, 1999
Members Present: President, Michael Carls; Vice President, Roger Gilmer;
Secretary, Paul Ackland; Commissioner, David Wetterling; Commissioner, Doug
Ward; Attorney, Marc Sebora; and General Manager, Clarence Kadrmas.
President Carls called the meeting to order at 3:00 p.m.
Commissioner Ward made a motion to approve the minutes as written. The
motioned was seconded by Vice President Gilmer and the motion carried.
Secretary Ackland made a motion to ratify the payment of bills in the amount of
$1,268,490.84 (detail listing is in payables book). Commissioner Wetterling
seconded the motion and it passed unanimously.
After review, Secretary Ackland made a motion to approve the Financial
Statements and the Budget year -to -date. Vice President Gilmer seconded the
motion and it carried unanimously.
Commissioner Wetterling made a motion to reject all bids for a trencher,
seconded by Secretary Ackland the motion carried unanimously.
Attorney James Utley, from the firm of Arnold Anderson and Dove, L.L.C.,
updated the commission on the lawsuit with Jay Brothers. Secretary Ackland
made a motion to table discussion on the June 11, 1999, letter from the firm and
perhaps pursue the matter on a contingency basis. Vice President Gilmer
seconded the motion, which carried unanimously.
Natural Gas Superintendent, John Webster, presented maps showing the
addition of new natural gas capacity to southern Hutchinson and how it will
accommodate a new waste water sludge drying plant on Highway 22 South.
Secretary Ackland made a motion to Advertise for Bids on Phase 1 — 50 psig
loop line and 25 psig distribution main and replacement service lines.
Commissioner Wetterling seconded the motion, which passed unanimously.
General Manager Kadrmas informed the Commission that a new unit has not
been purchased to replace #9. Vice President Gilmer made a motion to accept a
time table from the Minnesota League of Cities on the progress of Unit #9 or
entertain the presence of Doug Gronli at the next commission meeting.
Seconded by Commissioner Wetterling, the motion carried unanimously.
Attorney Marc Sebora presented a contract with Mediacom (formerly Triax
Cablevision). Commissioner Wetterling made a motion seconded by
Commissioner Ward to reassign the current contract for pole attachments from
Triax Cablevision to Mediacom. The motion carried.
Commissioner Ward made a motion to authorize the creation of a Business
Manager position. Vice President Gilmer seconded the motion, which carried
unanimously.
President Carls announced to the Commission that he will no longer be a
resident of the City of Hutchinson, July 31, 1999. He has informed the Mayor of
his plans to resign from the Commission.
Discussion was held on the joint emergency meeting with the city and staff.
There being no further business Commissioner Wetterling made a motion to
adjourn seconded by Commissioner Ward the motion carried unanimously.
ATTEST
Michael Carls, President
Paul Ackland, Secretary
9
REGULAR MEETING
June 30, 1999
Members Present: President, Michael Carls; Vice President, Roger Gilmer;
Secretary, Paul Ackland; Commissioner, David Wetterling; Commissioner, Doug
Ward; Attorney, Marc Sebora; and General Manager, Clarence Kadrmas.
President Carls called the meeting to order at 3:00 p.m.
Commissioner Ward made a motion to approve the minutes as written. The
motioned was seconded by Vice President Gilmer and the motion carried.
Secretary Ackland made a motion to ratify the payment of bills in the amount of
$1,268,490.84 (detail listing is in payables book). Commissioner Wetterling
seconded the motion and it passed unanimously.
After review, Secretary Ackland made a motion to approve the Financial
Statements and the Budget year -to -date. Vice President Gilmer seconded the
motion and it carried unanimously.
Commissioner Wetterling made a motion to reject all bids for a trencher,
seconded by Secretary Ackland the motion carried unanimously.
Attorney James Utley, from the firm of Arnold Anderson and Dove, L.L.C.,
updated the commission on the lawsuit with Jay Brothers. Secretary Ackland
made a motion to table discussion on the June 11, 1999, letter from the firm and
perhaps pursue the matter on a contingency basis. Vice President Gilmer
seconded the motion, which carried unanimously.
Natural Gas Superintendent, John Webster, presented maps showing the
addition of new natural gas capacity to southern Hutchinson and how it will
accommodate a new waste water sludge drying plant on Highway 22 South.
Secretary Ackland made a motion to Advertise for Bids on Phase 1 — 50 psig
loop line and 25 psig distribution main and replacement service lines.
Commissioner Wetterling seconded the motion, which passed unanimously.
General Manager Kadrmas informed the Commission that a new unit has not
been purchased to replace #9. Vice President Gilmer made a motion_to accept a
time table from the Minnesota League of Cities on the progress of Unit #9 or
entertain the presence of Doug Gronli at the next commission meeting.
Seconded by Commissioner Wetterling, the motion carried unanimously.
Attorney Marc Sebora presented a contract with Mediacom (formerly Triax
Cablevision). Commissioner Wetterling made a motion seconded by
Commissioner Ward to reassign the current contract for pole attachments from
Triax Cablevision to Mediacom. The motion carried.
Commissioner Ward made a motion to authorize the creation of a Business
Manager position. Vice President Gilmer seconded the motion, which carried
unanimously.
President Carts announced to the Commission that he will no longer be a
resident of the City of Hutchinson, July 31, 1999. He has informed the Mayor of
his plans to resign from the Commission.
Discussion was held on the joint emergency meeting with the city and staff.
There being no further business Commissioner Wetteding made a motion to
adjourn seconded by Commissioner Ward the motion carried unanimously.
ATTEST
Michael Carls, President
c
Paul Ackland, Secretary
f
ARNOLD, ANDERSON & DOVE
PROFESSIONAL LIMITED LIABILITY PARTNERSHIP
ATTORNEYS AT LAW
5881 CEDAR LAKE ROAD
MINNEAPOLIS, MINNESOTA 55416 -1492
DAVID B. ARNOLD'
STEVEN A. ANDERSON
LAURA K. FRETLAND
PAUL D. DOVE*
JANE VAN VALKENBURG
RICHARD G. McGEE
WALTER P. MICHELS, III
JAMES UTLEY
MARC A. SEBORA
'ALSO ADMITTED IN TEXAS AND NEW YORK
Hutchinson Utilities Commission
225 Michigan Street S.E.
Hutchinson, MN 55350
RE: Jay Brothers
Our File No. 9558 -96005
Dear Sirs:
(61 2) 545 -9000
FAX (612) 545 -1793
FAX (612) 542 -9210
E -mail: aad @aadlaw.com
June 11, 1999
OF COUNSEL
RICHARD J. SCHIEFFER
ROBERT M.GARDNER
501 SOUTH FOURTH STREET
PRINCETON, MINNESOTA 55371
(612) 389 -2214
FAX (612) 389 -5506
101 PARK PLACE
HUTCHINSON, MINNESOTA 55350
(320) 587 -7575
FAX (320) 587 -4096
It is our understanding that you no longer wish to pursue this matter. Therefore, we will
be closing our file and will be performing no further services on this file unless and until
you advise us to do so. If this is incorrect, please contact me as soon as possible at our
Minneapolis office.
Sincerely,
ARN LD, ANDERS N DOVE, P.L.L.P.
James
JU /pb
cc: Paul Dove
Marc Sebora
Date
- Oarence
Don M _._._.. �--
Don N
John
Curt
Nate
Ed
Steve -
Dan
Sue �-- --
Bev -
Garnette _ -_-
Other
File - --
Return Ta -----
*CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION
ADVERTISEMENT FOR BIDS
FOR
PHASE 1 — 50 PSIG LOOP LINE, 25 PSIG DISTRIBUTION MAIN AND
REPLACEMENT SERVICE LINES
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 a.m. on the 23rd day of July, 1999,
and will publicly open and read aloud such Bids on the following work and equipment:
PHASE 1 — 50 PSIG LOOP LINE, 25 PSIG DISTRIBUTION MAIN AND
REPLACEMENT SERVICE LINES "
Proposals shall be properly endorsed and delivered in an envelope marked,
PHASE 1 — 50 PSIG LOOP LINE, 25 PSIG DISTRIBUTION MAIN AND REPLACEMENT
SERVICE LINES "" and shall be addressed to: Hutchinson Utilities Commission of the City
of Hutchinson, 225 Michigan Street, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top
of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract and provide a Performance Bond after his Bid shall have been accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to one
hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the
Contract.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date
of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
I
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
By " CAA/
Mike Carls, President
Date June 30, 1999
ATTESTED
By 9� ti
Paul Ackland, Secretary
Date & 319- 99