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cp06-25-2013Council Workshop 4:00 p.m. Possible Helicopter in Veterans Memorial Park AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 25, 2013 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) BID OPENING MINUTES FROM JUNE 10, 2013 (b) REGULAR MEETING OF JUNE 11, 2013 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 13 -711 - AN ORDINANCE GRANTING A FRANCHISE TO GEORGE W. QUAST TO PLACE FLOWER POTS ON CITY SIDEWALK LOCATED AT 25 2ND AVENUE SE (SECOND READING AND ADOPTION) (b) PLANNING COMMISSION ITEMS CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH IN THE C4 (FRINGE COMMERCIAL DISTRICT) AT 1020 HWY 7 WEST REQUESTED BY HUTCHINSON EVANGELICAL FREE CHURCH WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14158) 2. CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE REGARDING GARAGE REQUIREMENTS SECTIONS 154.026, 154.004, 154.056, 154.057 AND 154.058 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION 14154 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 13 -07 10 FOR JULY 9, 2013) (c) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL REQUEST FOR JEROME BURMEISTER AND ERIC MOORE TO ATTEND THE VACTOR 2100 PLUS OPERATORS TRAINING IN STREATOR, ILLINOIS, FROM AUGUST 6 — 8, 2013 (d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 6 — LETTING NO. 1, PROJECT NO. 11 -01 (SCHOOL ROAD NW IMPROVEMENTS) (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT — LETTING NO. 3, PROJECT NO. 13 -03 (f) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO CITY COUNCIL AGENDA JUNE 25, 2013 HISTORIC HUTCHINSON ON JULY 25, 2013, AT HUTCHINSON CENTER FOR THE ARTS (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 8, 2013 (h) CONSIDERATION FOR APPROVAL OF ISSUING MOBILE FOOD CART LICENSE TO PETER NEUBAUER OF NORTHSTAR BBQ (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER C Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. 15 min. (a) ASSESSMENT HEARING AND PROJECT AWARD FOR 2013 CITY PARKING LOT IMPROVEMENTS (LETTING NO. 10, PROJECT NO. 13 -10) Action — Motion to reject — Motion to approve 9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 5 min (a) INTRODUCTION OF NEW HEAD LIBRARIAN FOR HUTCHINSON PUBLIC LIBRARY No action. 5 min (b) UPDATE ON THE MOSQUITO CONTROL PROGRAM No action. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min (a) CONSIDERATION FOR APPROVAL RESOLUTION NO. 14167 — A RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION PERMANENT IMPROVEMENT REVOLVING FUND BONDS, SERIES 2005E Action — Motion to reject — Motion to approve 5 min (b) CONSIDERATION FOR APPROVAL OF NON - WAIVER OF TORT LIABILITY LIMITS FOR GENERAL LIABILITY COVERAGE Action — Motion to reject — Motion to approve 10 min (c) DISCUSSION OF COMMUNITY EVENT SIGNAGE 2 CITY COUNCIL AGENDA JUNE 25, 2013 Action - 10 min (d) DISCUSSION OF TEMPORARY REDUCTION IN RESIDENTIAL SAC & WAC CHARGES Action — 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR MAY 2013 (b) WEED NOTICES MONTHLY REPORT FOR MAY 2013 (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY 21, 2013 13. MISCELLANEOUS 14. ADJOURN BID OPENING LETTING NO. 10/PROJECT NO. 13 -10 PARKING LOTS June 10, 2013 at 9:00 a.m. Present: Jeremy Carter, City Administrator Kent Exner, City Engineer Stephanie Nelson, Recorder The Bid Opening was called to order at 9,04 a.m. by Jeremy Carter, Mr. Carter noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. Publication No, 7989, Advertisement for Bids was waived and the following bids were opened and read aloud_ Duininck Inc 408 6tn St PO Box 208 Prinsburg, MN 56281 Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids, MN 56379 Wm Mueller & Sons Inc 831 Park Ave PO Box 247 Hamburg, MN 55339 Closed: 9:07 a.m. Bid Amount: $898,026.70 Bid Amount: $877,711.73 Bid Amount: $893,634.72 Bids will be considered at June 25, 2013 City Council Meeting Steven W. Cook Mayor ATTEST: Jeremy J. Carter City Administrator MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 11, 2013 I . CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY Mayor Cook commented on the recent events that took place in the community - Dairy Days, Elks Flag Ceremony and Jaycee Water Carnival kick -off. Mayor Cook thanked the organizations involved in putting on these events. 5. PUBLIC COMMENTS 6. MINUTES (a) SPECIAL MEETING OF MAY 7, 2013 (b) REGULAR MEETING OF MAY 28, 2013 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14157 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 2. ORDINANCE NO. 13 -709 — ORDINANCE VACATING AND RELEASING EASEMENTS OVER 32 LYNN ROAD SW (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO SUSTAINABLE FARMING ASSOCIATION ON AUGUST 10, 2013, FOR MINNESOTA GARLIC FESTIVAL LOCATED AT MCLEOD COUNTY FAIRGROUNDS (c) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 7 — LETTING NO. 8/PROJECT NO. 12 -09 — LES KOUBA PARKWAY IMPROVEMENTS PHASE 2 - CHANGE ORDER NO. 1 —LETTING NO. 8A/PROJECT NO. 13 -08A —RAILROAD DEPOT CITY CO UNCIL MINUTES JUNE 11, 2013 SITE IMPROVEMENTS - CHANGE ORDER NO. 3 —LETTING NO. 1/PROJECT NO. 12-01— 5TH AVENUE NW IMPROVEMENTS (d) CONSIDERATION FOR APPROVAL OF PURCHASE OF WASTEWATER TREATMENT FACILITY EQ BASIN LINER FROM ENVIRONMENTAL FABRICS INC. (e) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER'S PERMIT TO GERALD JOHNSON FOR JUNE 16, 2013 (f) CONSIDERATION FOR APPROVAL OF ISSUING ANNUAL CATERER'S LICENSE TO NATHAN BUSKA OF ONE EYED WILLY' S LLC (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE TO KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL ON JUNE 14 & 15, 2013, AT MCLEOD COUNTY FAIRGROUNDS (h) APPOINTMENT OF BRUCE BJERKLUND TO SENIOR ADVISORY BOARD TO JANUARY 2014 (FILLING UNEXPIRED TERM OF CARROL OLSON) (i) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO NATIONAL ALLIANCE ON MENTAL ILLNESS ON JUNE 21 & 22, 2013, AT MCLEOD COUNTY FAIRGROUNDS 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(d) and 7(k) were pulled. Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(d) had further discussion. Jeremy Carter, City Administrator, explained that the basin at the wastewater treatment plant is to collect materials and hold them in a holding pond until the system is ready to take on the materials. The liner of this holding pond is ripped and needs to be replaced. This liner is 30 years old and has far surpassed its useful life. Staff obtained quotes on replacing the liner, with both a 40 ml and 60 ml liner. The recommendation is to replace the current 40 ml liner with another 40 ml liner. Repairs are near impossible due to the life of the liner. Motion by Christensen, second by Forcier, to approve Item 7(d). Motion carried unanimously. Item 7(k) had further discussion. Council Member Forcier noted that he would be abstaining from voting on this item due to his association with the items on the check register. Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Item 7(k). Motion carried unanimously. Mayor Cook mentioned a time- sensitive item that came up after the packet was published. The item is 2 CITY CO UNCIL MINUTES JUNE 11, 2013 a Resolution in support to secure state bonding to further develop and pave the Luce Line State Trail. The application is due June 21, 2013, for the state bonding and this Resolution, along with others from other County jurisdictions, will be included with the application. Motion by Arndt, second by Cook, to approve Resolution No. 14162. Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. (a) 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3/PROJECT NO. 13- 03) — ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND CHANGE ORDER NO. 1 Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that six property owners were notified of this public hearing. The pavement management program for this year received very favorable bids. Two streets (Miller and Milwaukee — from Lynn Road to Trunk Hwy 15), with the same type of improvements, have been suggested to the contractor to be included with this project. The same bid unit prices will be applied. The property owners will receive an assessment notice and the assessment hearing will be held July 9, 2013. August 14, 2013, is the proposed completion date for the entire project. Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Arndt, to approve 2013 Pavement Management Program project. Motion carried unanimously. (b) CONSIDERATION OF ORDINANCE NO. 13 -711 - AN ORDINANCE GRANTING A FRANCHISE TO GEORGE W. QUAST TO PLACE FLOWER POTS ON CITY SIDEWALK LOCATED AT 25 2ND AVENUE SE (SET SECOND READING OF ORDINANCE FOR JUNE 25, 2013) Marc Sebora, City Attorney, explained that George Quast has requested to place semi - permanent flower pots on City -owned sidewalk located on 2nd Avenue SE. Due to the use of City right -of -way, a franchise is required in accordance with City Charter. Mayor Cook noted that a similar franchise had been issued to a business for placing a flower pot in 2005 and at that time $10 /year was charged. The rendition from the applicant shows the pots being placed on cement pedestals and it was suggested by the Council that those pedestals be removed by a certain date to allow for snow removal. Motion by Arndt, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve application with the following conditions: cost of $10.00 /year, a five -year term, cement pedestals may be placed from May 1st to October 15th, the flower pots must be of the size as included in the application and setting second reading and adoption of Ordinance No. 13 -711 for June 25, 2013. Motion carried unanimously. 9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) CITY CO UNCIL MINUTES JUNE 11, 2013 (a) HUTCHINSON HEALTH 2012 ANNUAL REPORT — DR. MULDER Dr. Steven Mulder, Hutchinson Health, presented before the Council. Dr. Mulder explained that the City still owns the property that Hutchinson Health occupies and operates, therefore the annual reports will continue to be ongoing. Dr. Mulder reviewed cash on hand and statistical information on services provided. Dr. Mulder also spoke of the integration between HAHC and HMC. Additionally, a new electronic health record system was implemented. Dr. Mulder also shared the organization's new mission and vision. 10. UNFINISHED BUSINESS \ A i \ (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO SECURITY SERVICES AGREEMENT WITH HUTCHINSON HEALTH Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that City and hospital staff have come to an agreement for Hutchinson Police Services to provide security services at Hutchinson Health. This is mainly due to the strong relationship between the City and the hospital and the fact that many times law enforcement must be called for assistance at the hospital. The relationships between the hospital and the City and the police department are very strong and this program will aid in continuing that. Mayor Cook explained there is a clause in the proposed agreement to allow either party to get out of the agreement. Mayor Cook also commented that if there is an employee issue, the police civil service process is a detailed one to address discipline issues. Chief Hatten commented that he is confident that any employee issues can be worked through between Hutchinson Health and the police department. The proposed agreement is for five years. Dr. Mulder commented on the confidence in the strong relationships that exist currently between the parties. Dr. Mulder commented that this is a significant upgrade to its security services, however the hospital feels its staff and patients deserve high- quality security protection. Motion by Forcier, second by Czmowski, to approve security services agreement with Hutchinson Health. (b) CONSIDERATION FOR APPROVAL OF TRAIL IMPROVEMENT AND USE AGREEMENT — THE GREENS, FAIRWAY ESTATES SECOND ADDITION Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that this project was reviewed at the last Council meeting. Mr. Exner explained that no connection to 13t Avenue will be included with this improvement, however widening at School Road will occur, intersection improvements will be made and a trail leg will be added at Golf Course Road. The easement agreement has been revised to include language stating "... and allow public use of all trail (shared - use pathway) facilities..." In addition, the Grantor's entity's name has been revised at the request of the Homeowner's Association. The cost of the project is estimated at $38,323.30 and a quote has been received from a contractor. The Homeowner's Association will be contributing $1000 to the project. Mayor Cook suggested revising the language in Item #1 on Exhibit B to read "recreational use per City ordinance" in place of "walking and bicycling ". 11 CITY CO UNCIL MINUTES JUNE 11, 2013 Motion by Arndt, second by Christensen, to approve trail improvements and use agreement with The Greens, Fairway Estates Second Addition, with the revisions noted above. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR RAILROAD DEPOT SITE IMPROVEMENTS PROJECT (LETTING NO. 813, PROJECT NO. 13 -08B) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes site improvements encompassing grading, curb and gutter, draintile installation, bituminous /concrete surfacing, Class 5 aggregate, storm sewer /drainage, street lighting, sidewalks, landscaping, restoration and appurtenances. The total bid price was $218,460.02 which was lower than the engineer's estimate. Mr. Exner spoke of the proposed depot schedule, with the anticipated completion date of August 23, 2013. Motion by Christensen, second by Cook, with Forcier abstaining, to approve project award for railroad depot site improvements project. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JUNE 25, 2013, AT 4:00 P.M. TO DISCUSS POSSIBLE INCLUSION OF HELICOPTER IN VETERANS MEMORIAL PARK Mayor Cook expressed that perhaps a workshop could be held to discuss the requests that have come forward regarding a helicopter in Veterans Memorial Park. Motion by Arndt, second by Forcier, to approve setting Council workshop for June 25, 2013, at 4:00 p.m. to discuss possible inclusion of helicopter in Veterans Memorial Park. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2013 (b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 24, 2013 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MAY 7, 2013 (d) PUBLIC LIBRARY BOARD MINUTES FROM APRIL 29, 2013 (e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2013 13. MISCELLANEOUS Bill Arndt — Council Member Arndt expressed that perhaps the City could install a sound system at the Library Square bandshell. Council Member Arndt suggested using legacy dollars for this type of 5 CITY CO UNCIL MINUTES JUNE 11, 2013 improvement. Council Member Arndt suggested placing something permanent in the bandshell and installed professionally. Gary Forcier — Council Member Forcier thanked Kent Exner and staff on filling potholes. Mr. Exner explained that the collector streets have been completed and now staff will begin working in neighborhoods. Mr. Exner noted that staff should be able to stay on top of the work and hopefully will be completed in the next 2 -3 weeks weather permitting. Jeremy Carter — Mr. Carter spoke of potential workshops to hold this summer. Mr. Carter proposed holding a general fund budget workshop on July 9, 2013 and a 2012 year -end audited financial review on July 23, 2013. Mr. Carter also suggested that perhaps the Council should keep in mind holding a workshop on ordinance topics, such as signs, liquor and other things. This workshop could be held later in the year. Motion by Forcier, second by Cook, to set July 9, 2013, at 4:00 p.m. to discuss general fund budget and July 23, 2013, at 4:00 p.m. to review the 2012 year -end audited financial review. Motion carried unanimously. Kent Exner — Mr. Exner noted that the Jefferson Street/Oakland Avenue intersection has been opened. Jefferson Street from Oakland Avenue up to 4th Avenue is now being worked on until mid - August, therefore the intersections with 4th 5th and 6th Avenues are closed along Jefferson Street. The Hwy 15 South roundabout detour is in place and it is requested that travelers abide by the detour route. 5th Avenue /School Road — sod replacement will begin this week. Mosquitoes application was had last night. Mayor Cook — Mayor Cook noted that July 3rd marks the 150' Anniversary of the death of Little Crow, as well as the Gettysburg conflict. Mayor Cook noted that a relative of Little Crow may come to the community on July 6th for a program. Mayor Cook also reminded staff that a discussion should be held at a later meeting on SAC/WAC fees for residential use. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:10 p.m. Motion carried unanimously. I HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Ordinance No. 13 -0711 - Franchise Agreement with George W. Quast Department: Administration LICENSE SECTION Meeting Date: 6/11/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A public hearing was held at the last Council meeting to discuss and review the application submitted by George W. Quast for the placement of flower pots /pedestals on public sidewalk located on 2nd Avenue SE. At the Council meeting, the Council voted to approve a franchise for this purpose with the following conditions: The size of the flower pots /pedestals had to be the size indicated in the photo exhibit attached to the application; the flower pots /pedestals could be placed on public sidewalk from May 1 - October 15 of each year of the franchise term; The franchise term would be five years; and an annual franchise fee of $10.00 would be applicable. These conditions have been incorporated into the ordinance under consideration. BOARD ACTION REQUESTED: Approve second reading and adoption of Ordinance No. 13 -0711, authorizing the placement of flower pots on public sidewalk located at 25 2nd Avenue SE. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 13 -0711 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING GEORGE W. QUAST THE RIGHT TO PLACE FLOWER PLANTERS OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY AT 25 2ND AVENUE SE THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to George W. Quast, hereafter referred to as Grantee, a franchise to place and maintain flower planters /pedestals as shown and of size in Exhibit A, for the purpose of decorating the front entry area on certain property owned by the City of Hutchinson. The planters /pedestals may be in place from May I't - October 15th of each year of the term of this franchise. Section 2. The franchise is granted for a term of five year(s) commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, a fee of $10.00 per year will be provided by the Grantee as part of this franchise. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that Grantee should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Grantee. Adopted by the City Council, this day of 12013. Mayor Attest: City Administrator - �b;�- � HUTCHINSON CITY COUNCIL c'=y -f Aa� Request for Board Action 7AL =-ft Agenda Item: Planning Commission Items - CUP 1020 Hwy 7 West Department: Planning and Zoning LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Consideration of a Conditional Use Permit to allow a church use in the C -4 District at 1020 Hwy 7 West. The Hutchinson Evangelical Free Church plans on holding Sunday morning worship services at this location. The worship service would be held in the rear building on the lot. The church has been established in Hutchinson for approximately 12 years. They have been renters of their church facilities for both offices and Sunday worship for the 12 years and would be purchasing this property. They currently hold their worship service at the Hutchinson Event Center. Their 5 year plan is to keep the front main building for renters, church offices and for Sunday school class rooms. The back building, with limited remodeling, will be used for the Sunday Worship services. The long -range plans are to use the whole site for the church. Current parking needs are for approximately 120 people. There are currently 30+ parking spaces on site which will accommodate the 120 people the church needs to accommodate. The church has indicated other areas will be paved as needed as the congregation grows. BOARD ACTION REQUESTED: Approval of Conditional Use Permit Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a MEMORANDUM DATE: June 19, 2013, for the May 25, 2013, City Council meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH IN THE C4 (FRINGE COMMERCIAL DISTRICT) AT 1020 HWY 7 WEST REQUESTED BY HUTCHINSON EVANGELICAL FREE CHURCH Background: The Hutchinson Evangelical Free Church plans on holding Sunday morning worship services at this location. The worship service would be held in the rear building on the lot. The church has been established in Hutchinson for approximately 12 years. They have been renters of their church facilities for both offices and Sunday worship for the 12 years and would be purchasing this property. They currently hold their worship service at the Hutchinson Event Center. Their 5 year plan is to keep the front main building for renters, church offices and for Sunday school class rooms. The back building, with limited remodeling, will be used for the Sunday Worship services. The long -range plans are to use the whole site for the church. Current parking needs are for approximately 120 people. There are currently 30+ parking spaces on site which will accommodate the 120 people the church needs to accommodate. The church has indicated other areas will be paved as needed as the congregation grows. Planning Commission Meeting: The Planning Commission considered the request at their June 18th meeting. There were several of the church members present at the public hearing. No one from the public spoke at the public hearing. Mr. Jochum commented on the request and the parking requirements with additional paved parking as the church membership grows. He explained the church should work with the City Building Official on the buildings meeting codes. He commented on the following staff recommendations: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. 3. The use must meet all applicable building and fire code regulations. Any remodeling and /or additions must also meet applicable building and fire code regulations. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. If the proposed church use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 6. Access to the site for worship services and other large events shall be off of the Highway 7 frontage road and not off of Les Kouba Parkway due to the gravel access points off of Les Kouba Parkway. 7. Parking for worship services and other large events must be on the paved parking lot areas and not on the gravel. At which time there is no longer adequate parking on the paved areas additional paved parking must be constructed to meet parking needs. 8. Church shall provide an annual update on the number of parking spaces that are being utilized to the Planning and Zoning Department on or about July 1 st of each year to determine if more paved parking spaces are needed. After concluding discussion, the Commission unanimously recommended approval of the conditional use permit with staff recommendations. Recommendation: The Planning Commission recommended approval of the Conditional Use Permit with the findings and conditions in the attached resolution. DIRECTORS REPORT - PLANNING DEPARTMENT r To: From: Date: Application Applicant Hutchinson Planning Commission Dan Jochum, Planning Director June 3, 2013, for June 18, 2013, Planning Commission Meeting Consideration of a Conditional Use Permit to allow a church use in the C -4 District Hutchinson Evangelical Free Church CONDTIONAL USE PERMIT Hutchinson Evangelical Free Church is requesting a Conditional Use Permit for a church in the C -4 District at 1020 Hwy 7 West. GENERAL INFORMATION Existing Zoning: C -4 (Fringe Commercial) Property Location: 1020 Hwy 7 W Conditional Use Permit 1020 Hwy 7 W Planning Commission — 6/18/13 Page 2 Lot Size: 2.3 acres Existing Land Use: Various commercial uses Adjacent Land Use And Zoning: C -4 and Park Comprehensive Land Use Plan: Industrial Zoning History: Applicable Regulations: Section 154.064 Analysis: The Hutchinson Evangelical Free Church plans on holding Sunday morning worship services at this location. The worship service would be held in the rear building on the lot. The church has been established in Hutchinson for approximately 12 years. They have been renters of their church facilities for both offices and Sunday worship for the 12 years and would be purchasing this property. They currently hold their worship service at the Hutchinson Event Center. Their 5 year plan is to keep the front main building for renters, church offices and for Sunday school class rooms. The back building, with limited remodeling, will be used for the Sunday Worship services. The long -range plans are to use the whole site for the church. Current parking needs are for approximately 120 people. There are currently 30+ parking spaces on site which will accommodate the 120 people the church needs to accommodate. The church has indicated other areas will be paved as needed as the congregation grows. Conditional Use Permit: The Conditional Use Permit (CUP) is needed to allow a church use in the C -4 (Fringe Commercial) District. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 1020 Hwy 7 W Planning Commission — 6/18/13 Page 3 Recommendation: Staff recommends approval of the request with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. 3. The use must meet all applicable building and fire code regulations. Any remodeling and /or additions must also meet applicable building and fire code regulations. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. 5. If the proposed church use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. 6. Access to the site for worship services and other large events shall be off of the Highway 7 frontage road and not off of Les Kouba Parkway due to the gravel access points off of Les Kouba Parkway. 7. Parking for worship services and other large events must be on the paved parking lot areas and not on the gravel. At which time there is no longer adequate parking on the paved areas additional paved parking must be constructed to meet parking needs. 8. Church shall provide an annual update on the number of parking spaces that are being utilized to the Planning and Zoning Department on or about July 1st of each year to determine if more paved parking spaces are needed. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14158 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A CONDITIONALUSE PERMIT TO ALLOW A CHURCH USE IN THE C -4 (FRINGE COMMERCIAL) DISTRICT LOCATED AT 1020 HWY 7 WEST REQUESTED BY HUTCHINSON EVANGELICAL FREE CHURCH FACTS 1. Hutchinson Evangelical Free Church, applicant, has submitted a conditional use permit request to allow a church use in the C -4 (Fringe Commercial) District at 1020 Hwy 7 W; and, 2. The proposed property is legally described as: That part of the Southwest Quarter of the Southeast Quarter (SW 1/4 of SE 1/4) of Section Thirty -Six (36), in Township One Hundred Seventeen North (117N), of Range Thirty West (30W), described as follows; to -wit; commencing at the South quarter corner of said Section Thirty- Six(36); thence North along the West line of said Southeast Quarter (SE 1/4) a distance of 487.08 feet to the Northerly right of way line of the Minnesota Western Railway Company, and the point of beginning of the land to be described; thence Easterly, deflecting to the right 77 degrees 49 minutes, along said Northerly right of way line, a distance of 1056.54 feet; thence Northerly, parallel with said West line of the Southeast Quarter (SE 1/4), a distance of 471.20 feet to the Southerly right of way line of Minnesota Trunk Highway No. 7 and No. 22; thence Southwesterly, along said Southerly right of way line, to said West line of the Southeast Quarter (SE '' /4);thence south, along said west line, a distance of 424.0 feet to the point of beginning. Excepting the West 33.00 feet thereof and except the East 769.00 feet thereof. Property located in McLeod County, Minnesota. 3. The Planning Commission met on June 18, 2013, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the conditional use permit request with the following recommendations: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building and site improvements shall comply with the standards of the C -4 district and the Zoning Ordinance, as well as all other City regulations. c. The use must meet all applicable building and fire code regulations. Any remodeling and /or additions must also meet applicable building and fire code regulations. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use or change to another conditional use requires approval of a new conditional use permit. e. If the proposed church use fails to start operation within one year of the conditional use permit being granted, the conditional use permit shall be deemed null and void and a new conditional use permit must be applied for. f Access to the site for worship services and other large events shall be off of the Highway 7 frontage road and not off of Les Kouba Parkway due to the gravel access points off of Les Kouba Parkway. g. Parking for worship services and other large events must be on the paved parking lot areas and not on the gravel. At which time there is no longer adequate parking on the paved areas additional paved parking must be constructed to meet parking needs. h. Church shall provide an annual update on the number of parking spaces that are being utilized to the Planning and Zoning Department on or about July 1st of each year to determine if more paved parking spaces are needed. Findings of Fact — Resolution # 14158 Conditional Use Permit Hutchinson Evangelical Free Church 1020 Hwy 7 W Page 2 The City Council of the City of Hutchinson reviewed the request at its meeting on June 25, 2013, and has considered the recommendation and findings of the Planning Commission and recommends approval with the following recommendations: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. APPLICABLE LAW 5. The conditional use permit request meets the standards of Section 154.170 in the City Code. CONCLUSIONS OF THE LAW 6. The requested conditional use permit is consistent with the City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to Hutchinson Evangelical Free Church to allow for a church use in the C -4 District. Adopted by the City Council this 25th day of June 2013. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Planning Commission Items - Amendment to Zoning Ordinance - Garages Department: Planning and Zoning LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: AN AMENDMENT TO THE ZONING ORDINANCE SECTIONS 154.026 and 154.004 REGARDING GARAGE REQUIREMENTS. City Staff requested an amendment to the zoning ordinance regarding garage requirements as directed by the City Council. The present ordinance requires a 400 sq. ft. garage for new construction on residential lots. A conditional use permit can be granted if there is to be a new home constructed without a garage as the ordinance is written now. The amendment presented to the Planning Commission would have required a garage of at least 400 square feet with all new residential home construction, however the Planning Commission decided to not move forward with requiring a 400 square foot garage with all new homes. Instead, the Planning Commission moved to leave the ordinance as is, which allows applicants to apply for a Conditional Use Permit to not have a 400 square foot garage. In addition, the ordinance presented to the Planning Commission recommended an amendment to the zoning ordinance to allow garages between 1,000 and 1,500 square feet by conditional use permit. Garages larger than 1,500 square feet would not be allowed. The Planning Commission approved this provision. The current zoning ordinance allows garages over 1,000 square feet by conditional use permit without a limit on the maximum size of the garage. Lastly, staff requested that the language in the zoning ordinance related to garages /driveways be clarified in regards to acceptable driveway paving materials. This information is found in section 154.004 which is "Definitions" under "Garage ". BOARD ACTION REQUESTED: Discussion on garage requirements and a decision on whether or not the proposed changes should be made or not. Fiscal Impact: $ 0.00 Funding Source: n/a FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a MEMORANDUM DATE: June 19, 2013, for the June 25, 2013, City Council meeting TO: Hutchinson City Council FROM: Dan Jochum, Planning Director SUBJECT: CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE REGARDING GARAGE REQUIREMENTS SECTIONS 154.026, 154.004, 154.056, 154.057 AND 154.058 Background: City Staff requested an amendment to the zoning ordinance regarding garage requirements as directed by the City Council. The present ordinance requires a 400 sq. ft. garage for new construction on residential lots. A conditional use permit can be granted if there is to be a new home constructed without a garage as the ordinance is written now. The amendment will require garages of at least 400 square feet with all new residential home construction. In addition, this ordinance also is suggested to be changed to allow garages between 1,000 and 1,500 square feet by conditional use permit. Garages larger than 1,500 square feet would not be allowed. Additional information is contained in the attached staff report and attachments. Planning Commission Meeting: The Planning Commission considered the request at their June 18th meeting, this item was tabled at the May 21, 2013 Planning Commission Meeting for further discussion. Staff explained the proposed revisions to the ordinance as directed by the City Council. The Planning Commissioners discussed lot sizes within the City and, in some neighborhoods, large garages upset neighboring property owners in the past. There was also discussion regarding the fact that the City doesn't get many requests for larger garages over 1,000 square feet or no garages or small garages under 400 square feet, so why change the ordinance? There was also discussion noting that if a property owner is allowed to apply for a conditional use permit for a garage over 1,000 square feet why shouldn't a property owner be allowed to apply for a conditional use permit for a garage under 400 square feet. There was further discussion on lot coverage and limitations on some lots regarding setbacks and impervious surface requirements, as well as rain gardens to mitigate impervious coverage in the shoreland district. Mr. Jochum reported that the definition section regarding dust free driveways would help staff administer the ordinance. There was consensus by the Commissioners to limit garage sizes to not more than 1500 sq. ft. and allow for a conditional use permit for garages under 400 sq. ft. and adopt the change to the dust free driveway. A motion was made to leave the language in the ordinance regarding allowing garages under 400 square feet by conditional use permit and allowing garages over 1,000 square feet but smaller than 1,500 square feet by conditional use permit. Garages in residential areas over 1,500 square feet would not be allowed. In addition, the recommended changes related to driveway surfaces were approved. After concluding discussion, the Commission unanimously recommended approval of the ordinance amendments. The attached ordinance is what the Planning Commission approved. It should be noted that no one from the public spoke at the public hearing or attended the public hearing. Recommendation: The Planning Commission recommended approval of the ordinance amendments as discussed above. The approved ordinance is below for further review and consideration by the City Council. DIRECTORS REPORT - PLANNING DEPARTMENT r To: Hutchinson Planning Commission From: Dan Jochum, Planning Director Date: May 13, 2013, for May 21, 2013, Planning Commission Meeting Application: AN AMENDMENT TO THE ZONING ORDINANCE SECTIONS 154.026, 154.004, 154.056, 154.057, AND 154.058, REGARDING GARAGE REQUIREMENTS Applicant: N/A AMENDMENT TO THE ZONING ORDINANCE City Staff is requesting an amendment to the zoning ordinance regarding garage requirements as directed by the City Council. The present ordinance requires a 400 sq. ft. garage for new construction on residential lots. A conditional use permit can be granted if there is to be a new home constructed without a garage as the ordinance is written now. The amendment will require garages of at least 400 square feet with all new residential home construction. In addition, this ordinance also is suggested to be changed to allow garages between 1,000 and 1,500 square feet by conditional use permit. Garages larger than 1,500 square feet would not be allowed. Proposed Amendment: Draft ordinance language is as follows: § 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in §§ 154.056 and 154.057 of this code, for R -1 and R -2 districts. (B) Utility buildings in residential districts shall not exceed 12 feet by 16 feet and shall be six feet or more from all lot lines of adjoining lots, and shall not be located within a utility easement. (C) No accessory building or detached garage per single - family homes shall occupy more than 25% of a rear yard, nor exceed 1,000 square feet of floor area. Gar-ages .,,hie e °Eeee' Detached ,garages between 1,000 square feet and 1,500 square feet may be allowed with a conditional use permit if they do not occupy more than 25% of the rear yard. Detached Garages larger than 1,500 square feet are not allowed in residential zoning districts. (D) No permit shall be issued for the construction of more than one accessory detached private garage structure for each dwelling. (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building to which it is accessory, except by conditional use permit. (F) Accessory buildings in all districts shall be located to the rear of the principal building. (G) No accessory building in a commercial or industry district shall exceed the height of the principal building . (H) Utility sheds in residential districts which have floor areas greater than ten feet by 12 feet shall have a floating concrete slab. Only one utility shed per home is permitted. Ordinance Amendment Section 154.004, 154.026, 154.056, 154.057, 154.058 Planning Commission — May 21, 2013 Page 2 (I) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the principal structure. Pole buildings are allowed only by conditional use permit. (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure. Direct access to the public right -of -way is not permitted through the rear or side yard of double frontage lots located on any collectors or arterial roadways, except for properties platted prior to 1988. ('89 Code, § 11.7.14) (Ord. 464, passed 1--96; Am. Ord. 07 -0459, passed 3- 13 -07) Penalty, see § 10.99 § 154.004 DEFINITIONS. GARAGE. An accessory building, or part of a principal building, used primarily for the parking of automobiles owned or operated by the residents of dwellings located on the lot on which it is located. All new homes must have either an attached or detached garage of at least 400 square feet. Minimttm sii�e fer- sinele stall GARAGE is 12 feet bv 20 feet and fer- detibie stall is 20 Driveways must be constructed of concrete, bituminous, block pavers, or some other dust free material, as approved by the City Engineer and /or Planning Director. Gravel, crushed limestone, rock, sand, bitcon (crushed bitminious and /or concrete) or other similar materials are not considered dust free. § 154.056 R -1, SINGLE - FAMILY RESIDENTIAL DISTRICT. (A) Purpose. The R -1 residential district is intended to provide residential areas for development of single- family homes and complementary uses on larger parcels of land. (B) Permitted principal uses. The following uses are permitted, as regulated herein, without special application requirements or conditions attached: (1) Single- family detached dwellings. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single family dwellings withetit g gar-ages less than 400 sqttar-e feet ar--e Eenditie„^' emitted. A eanditienal use pe ;ed; (2) Parks and playgrounds; (3) Licensed family day care as permitted by state law; and (4) State licensed residential facilities serving six or fewer persons. § 154.057 R -2, MEDIUM DENSITY RESIDENTIAL DISTRICT. (A) Purpose. The R -2 medium density residential district allows single- family homes and complementary uses on land parcels that are smaller than those required in the R -1 district. Two - family buildings are also allowed. (B) Permitted uses. (1) Single- family detached dwellings. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single family dwellings withatit g gar-ages less than 400 squar-e feet ar--e (2) Two - family attached dwellings, duplexes, double bungalows. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single family ''well ngs T itha„t gar-ages or- with gar—ages less ; (3) Parks and playgrounds; Ordinance Amendment Section 154.004, 154.026, 154.056, 154.057, 154.058 Planning Commission — May 21, 2013 Page 3 (4) Licensed family day care as permitted by state law; and (5) State licensed residential facilities serving six or fewer persons. § 154.058 R -3, MEDIUM -HIGH DENSITY RESIDENTIAL DISTRICT. (A) Purpose. The R -3 medium -high density residential district is intended to provide areas offering a broad development range in housing units, yet retain the environment and character of less intensive residence areas through carefully established bulk and lot area requirements. (B) Permitted uses. (1) Single- family detached dwellings. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single family dwellings withatit g gar-ages less than 400 squar-e feet ar--e (2) Two - family attached dwellings, duplexes, double bungalow. All new home construction in residential districts shall have an attached or detached garage with a minimum of 400 square feet. Single family ''well ngs T itha„t gar-ages or- with gar—ages less ; (3) Parks and playgrounds; (4) Family day care as permitted by state law; and (5) Class B supervised living facilities serving six or fewer persons. Analysis: The ordinance amendment will insure every new home in Hutchinson has a garage of at least 400 square feet built. In addition, it will ensure that larger garages fit in with the character of the neighborhood and are not too big. Conclusion: The draft ordinance is included for the public hearing and for the Planning Commission's review. Based upon the discussion and direction from the Planning Commission, staff will prepare a resolution adopting findings of fact for the ordinance amendment. CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14154 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF AMENDING THE ZONING ORDINANCE APPLICATION SECTIONS 154.004 and 154.026 REGARDING GARAGE REQUIREMENTS FACTS City Staff is requesting an amendment to the zoning ordinance regarding garage requirements as directed by the City Council. The present ordinance requires a 400 sq. ft. garage for new construction on residential lots. A conditional use permit can be granted if there is to be a new home constructed without a garage as the ordinance is written now. The amendment will require garages of at least 400 square feet with all new residential home construction. In addition, this ordinance also is suggested to be changed to allow garages between 1,000 and 1,500 square feet by conditional use permit. Garages larger than 1,500 square feet would not be allowed. 2. The Planning Commission met on May 21, 2013, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. 3. The City Council of the City of Hutchinson reviewed the request at its meeting on May 28, 2013, and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of amending the zoning ordinance, subject to the following findings and conditions: a. City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. b. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. c. The proposed amendment would be consistent with the intent and purpose of the residential districts. d. The proposed amendment would require a garage with all new home construction. APPLICABLE LAW 4. The ordinance amendment request must meet the initiation and procedures as required in Sections 154.004 and 154.026 of the City of Hutchinson Municipal Code. Findings of Fact — Ordinance Amendment Resolution #14154 Garage Requirements in the Residential Districts Page 2 CONCLUSIONS OF THE LAW The requested ordinance amendment is consistent with the comprehensive plan and the purpose of the Residential Zoning District. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to amend the zoning ordinance regarding garage requirements be approved. Adopted by the City Council this 25m day of June, 2013. ATTEST: Jeremy J. Carter City Administrator Steven W. Cook Mayor PUBLICATION NO. ORDINANCE NO. 13 -0710 AN ORDINANCE AMENDING SECTIONS 154.004 and 154.026 REGARDING GARAGE REQUIREMENTS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.004 and 154.026 regarding garage requirements as follows: § 154.026 ACCESSORY BUILDINGS. (A) No accessory buildings shall be erected or located within any required side yard setback, except as provided in §§ 154.056 and 154.057 of this code, for R -1 and R -2 districts. (B) Utility buildings in residential districts shall not exceed 12 feet by 16 feet and shall be six feet or more from all lot lines of adjoining lots, and shall not be located within a utility easement. (C) No accessory building or detached garage per single - family homes shall occupy more than 25% of a rear yard, nor exceed 1,000 square feet of floor area. r_.,,-.,,. °S .r i,;,.i ° °° a +i ° °r +; r° a b° . >k) °,a Detached .ages between 1,000 square feet and 1,500 square feet may be allowed with a conditional use permit if they do not occupy more than 25% of the rear yard. Detached Garages larger than 1,500 square feet are not allowed in residential zoning districts. (D) No permit shall be issued for the construction of more than one accessory detached private garage structure for each dwelling. (E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction of the principal building to which it is accessory, except by conditional use permit. (F) Accessory buildings in all districts shall be located to the rear of the principal building. (G) No accessory building in a commercial or industry district shall exceed the height of the principal building ° opt by fidit efia , ° &ff .;+ (H) Utility sheds in residential districts which have floor areas greater than ten feet by 12 feet shall have a floating concrete slab. Only one utility shed per home is permitted. (I) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the principal structure. Pole buildings are allowed only by conditional use permit. (J) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive setback dimension no less than ten feet between the property line and the principal structure. Direct access to the public right -of -way is not permitted through the rear or side yard of double frontage lots located on any collectors or arterial roadways, except for properties platted prior to 1988. ('89 Code, § 11.7.14) (Ord. 464, passed 1--96; Am. Ord. 07 -0459, passed 3- 13 -07) Penalty, see § 10.99 § 154.004 DEFINITIONS. GARAGE. An accessory building, or part of a principal building, used primarily for the parking of automobiles owned or operated by the residents of dwellings located on the lot on which it is located. Minimum size for single stall GARAGE is 12 feet by 20 feet and for double stall is 20 feet by 20 feet. GARAGES less than 400 square feet require a conditional use permit. Driveways must be constructed of concrete, bituminous, block pavers, or some other dust free material, as approved by the City Engineer and /or Planning Director. Gravel, crushed limestone, rock, sand, bitcon (crushed bitminious and/or concrete) or other similar materials are not considered dust free. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 9th day of July, 2013. Attest Ordinance # 13 -0710 Garage Requirements July 9, 2013 Page 2 Jeremy J. Carter Steven W. Cook City Administrator Mayor First reading of the Ordinance: June 25, 2013 Second reading of the Ordinance: July 9, 2013 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration for Approval of Out of State Travel Request for Vactor Training Department: PW /Eng LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner /John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Please see the attached memo in regards to the out of state travel request for Jerome Burmeister and Eric Moore to attend the Vactor 2100 Plus Operators Training in Streator, Illinois, on August 6 — 8, 2013. Please note that the total estimated cost for both City employees to participate in this opportunity is $2,114. BOARD ACTION REQUESTED: Approval of Out of State Travel Request Fiscal Impact: $ 2,114.00 Funding Source: Wastewater Fund FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ed June b, 2013 To: Kent Exner, DPW /City Engineer From: John Olson, Public Works Manager City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -5971 Subject: Out of State Travel Request for Jerome Burmeister & Eric Moore This spring the City took possession of anew Vactor 2100- jet -vac. Vactor, the manufacturer, offers in -depth training for operators, which the City has taken advantage of whenever a jetter is replaced. I recommend Jerome and Eric attend the Vactor 2100 Plus for Operators training, which is available on August 6, 7 and 8, 2013. Included in the training will be: Pre -trip inspections Job site safety Setting & operating nozzles Clean fill techniques Hose reel instructions Filtration & vacuum systems Wash down & seal inspection Winterization, cold weather operations Arriving at jab site and setting up Nozzle selection & step cleaning Troubleshooting rodder pump Options to use for specific applications Boom system and options Emptying the hopper Maintenance schedules There have been improvements made to the jetter over the years, and this class is excellent for pointing out how to utilize the new improvements to safety increase productivity while reducing the cost of operating the jetter. The tuition for the class is $700 per student for three days, $1,400 and lodging costs are $328.56, for a total of $1,728.56. Based on the mileage to Streator, IL, it is estimated that there will be another $200 -$250 in reimbursement costs for fuel purchases. Estimated meal costs are $160. Jerome & Eric will utilize a City vehicle to travel to Streeter, IL. Their lodging is for August 5, 6, and 7. Vactor 2100x- Training Budget Tuition: $1,400 Lodging: $ 329 Meal reimbursements: $ 160 Fuel reimbursements: 225 Total $2,114 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration for Approval of Project Change Orders /Supplemental Agreements Department: PW /Eng LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and /or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders are proposed as noted: o Change Order No. 6 — Letting No. 1 /Project No. 11 -01 — School Rd NW Improvements This Change Order addresses the removal and replacement of salt resistant sod placed in June of 2012. Due to unusually dry conditions during the summer /fall of 2012, the majority of the sod died. This Change Order also addresses advance warning signs needed for pedestrian ramp removal and replacement to meet ADA requirements. These revisions do not affect the project completion date. The additional work results in an increase to the contract in the amount of $15,510.00. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 15,510.00 Total City Cost: $ 15,510.00 Funding Source: 2011 Construction Fund Remaining Cost: $ 0.00 Funding Source: Change Order STATE AID FOR LOCAL TRANSPORTATION CHANGE ORDER City /County of City of Hutchinson Change Order No. 6 Page 1 of 1 Nov 2007 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. Quantity SAP 133 - 117 -013 Letting No. 1 /Project No. 11 -01 L1P11 -01 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Wm Mueller & Sons, Inc. School Road NW from TH 7 to Golf Course Road 831 Park Avenue, P O Box 247 TOTAL CHANGE ORDER AMOUNT Hamburg, MN 55339 $15,510.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the removal and replacement of salt resistant sod placed in June of 2012. Due to unusually dry conditions during the summer /fall of 2012, the majority of the sod died. This Change Order also addresses advance warning signes needed for the removal and replacement of pedestrian ramp removal and replacement to meet ADA requirements. This change order does not affect the project completion date. The additional work results in an increase to the contract in the amount of $15,510.00. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2575.505 SODDING TYPE LAWN - REMOVE & REPLACE SY $3.10 4500 $13,950.00 2564.602 CONSTRUCTION SIGNS - SPECIAL EACH $1,560.00 1 $1,560.00 Funding Category No. 001 Total: $15,510.00 Change Order No. 6 Total: $15,510.00 * Funding category is required for federal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons, Inc. Approved by Hutchinson City Council on 06/25/2013. Signed Signed Date: Phone: (320) 234 -4212 Date: Phone: (952) 467 -2720 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: http: // 156. 142. 99. 8 /RtAEC/Reports /rpt_ChangeOrder. asp ?changeorderid =41 6/19/2013 HUTCHINSON CITY CENTER Ci`y °f ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 1 - PROJECT NO. 11 -01 Dated: 0 610412 01 2 CHANGE ORDER NO. 6 Page 1 of 1 Project Location: School Road NW CONTRACTOR: Wm Mueller & Sons Inc, 831 Park Ave, P O Box 247, Hamburg MN 55339 Contract Amount: $1,417,670.48 Completion Date: 0913012011 Revised Completion Date: 0513112012 Description of Change: This Change Order addresses the removal and replacement of salt resistant sod placed in June of 2012. Due to unusually dry conditions during the summer /fall of 2012, the majority of the sod died. This Change Order also addresses advance warning signes needed for the removal and replacement of pedestrian ramp removal and replacement to meet ADA requirements. These Change Order does not affect the project completion date. The additional work results in an increase to the contract in the amount of $15,510.00. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: 126 2575.505 SODDING TYPE LAWN - REMOVE & REPLACE SY 4500 $3.10 $13,950.0 127 2564.602 CONSTRUCTION SIGNS - SPECIAL EACH 1 $1,560.00 $1,560.0 TOTAL INCREASE ITEMS $15,510.00 NETINCREASE --------------------------------------------------------------------------------------- - - - - -- $15,510.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 15.510.00 (add)/(dedUGt). An extension of - - -- days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /PEZUCT 04 CONTRACT AMOUNT TOTAL $1,417,670.48 $37,568.24 $15,510.00 $1,470,748.72 Approved: Dated: 0612512013 City of Hutchinson -Mayor: Steven W Cook Approved: Dated: 0612512013 Cityof Hutchinson -City Administrator: JeremyJ Carter HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Consideration of Items for Assessment Hearing for 2013 PMP (L3/P13 -03) Department: PW /Eng LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing for a portion (Miller Ave. SW & Milwaukee Ave. SW) of the above referenced letting at their July 9th meeting. City staff has had communications with adjacent property owners in regards to the proposed project improvements and estimated special assessment amounts. We recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 93,679.62 Total City Cost: $ 87,334.62 Funding Source: Bonding Remaining Cost: $ 6,345.00 Funding Source: Special Assessments RESOLUTION NO. 14163 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5107 LETTING NO. 3 /PROJECT NO. 13 -03 MILWAUKEE AVE SW & MILLER AVE SW WHEREAS, cost has been determined for the improvement of: Milwaukee Ave SW (Lynn Rd SW to TH15) and Miller Ave SW (Lynn Rd SW to TH 15) by roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. and the construction cost for such improvement is $93,679.62. With expenses incurred or to be incurred in the making of such improvement in the amount of $0.00, the total cost of the improvement is $93,679.62. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $87,334.62 and the portion of the cost to be assessed against benefited property owners is declared to be $6,345.00. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at the rate of percent per annum from November 1, 2013. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 25th day of June 2013. Mayor City Administrator COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5107 LETTING NO. 3 1PROJECT NO. 13 -03 Milwaukee Ave SW (Lynn Rd to TH 15) & Miller Ave SW (Lynn Rd to TH 15) roadway overlay /rehabilitation surface milling /removal, grading, Concrete Curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: PVANDER VEEN $18.00 STREET COST/FF CHECKED BY: K EXNER NUMBER OF YEARS 10 INTEREST RATE: 1STHEARING 06/11/2013 ADOPTED: 2ND HEARING 07/09/2013 CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME OWNER ADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FEET STREET ASSESSMENT TOTAL ASSESSMENT 1 06 116 29 12 0610 231450120 218 MILWAUKR£AVESN LLM TOSi1CNDSJN 6438 CRAFFOR7 AVE NOFFOLKVA23518 V%2' OF LOT & W62' OFN 1/2 OF LOT 2, BLOCK 8, BCNNIWFILS SBCJNDADDITICN 62 0 62 $1,116.00 $1,116.00 2 06 116 29 12 0620 121450110 606 GLEN Sr SN RJffiLV &LEPJCK93N 676 GLEN Sr SN HUTCiINSJN MN 55350 Lars e— &N1 /27=2 —2, E=8, B]W1-SE— AD070N 66.5 0 66.5 $1,197.00 $1,197.00 3 0611629121110 231450710 410 MIUFRAVESN LAWRENCE &MARIAN KEBS 410 MIUFRAVESN HUTCiINSJN MN 55350 56 0 56 $1,008.00 $1,008.00 40611629121120 231450720 418MILLFRAVESN TONYEBBNTCN 418MILLMAVESN HUTCiINSJN MN 55350 Lor2,=111 BSNNeH155'�MADDIION 56 0 56 $1,008.00 $1,008.00 5 0611629121130 231450730 430 MIUFRAVESN BICDSAAFER 430MIU-ERAVESN UTCiRED MN 55355 Lors,Bmei s, B�wiveaiss'�wAmrav 56 0 56 $1,008.00 $1,008.00 6 0611629121140 1231450740 1705 LYNN RD SN MIC EEMARIEMCNAHAN -RENO 1705 LYNN R7 SN HUTC INSJN MN 55350 Lora 56 0 56 $1,008.00 $1,008.00 TOTAL ASSESSMENT ROLL NO. 5107 352.501 0.001 352.501 $6,345.00 $6,345.00 RESOLUTION NO. 14164 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5107 LETTING NO. 3 /PROJECT NO. 13 -03 MILWAUKEE AVE SW & MILLER AVE SW WHEREAS, by a resolution passed by the Council on the 25th day of June 2012, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Milwaukee Ave SW (Lynn Rd SW to TH15) and Miller Ave SW (Lynn Rd SW to TH15) by roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 9th day of July, 2013, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2013. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 25th day of June 2013. Mayor City Administrator PUBLICATION NO. 7997 NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA -5107 LETTING NO. 3 /PROJECT NO. 13 -03 MILWAUKEE AVE SW /MILLER AVE SW TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 9th day of July, 2013, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed assessment for the improvement of: Milwaukee Ave SW (Lynn Rd SW to TH15) and Miller Ave SW (Lynn Rd SW to TH15) by roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. Adoption by the Council of the proposed assessment against abutting property may occur at the hearing This assessment is proposed to be payable in equal annual installments extending over a period of ten years, the first of the installments to be payable on or before the first Monday in January 2014, and will bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the November 1, 2013 until December 31, 2014. To each subsequent installment when due shall be added interest for one year on all unpaid installments. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 15th, 2013. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31 st of the year in which such payment is made. Such payment must be made before November 17th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 2013. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $6,345.00. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting partywill be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. PUBLICATION NO. 7997 ASSESSMENT ROLL NO. SA -5107 LETTING NO. 3 /PROJECT NO. 13 -03 MILWAUKEE AVE /MILLER AVE PAGE 2 After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objector's witnesses. 3. The objector may be represented by counsel. 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape- recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days afterthe adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Jeremy J. Carter, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, JUNE 26TH, 2013 AND WEDNESDAY, JULY 3RD, 2013. HUTCHINSON CITY COUNCIL ci=V -f� Request for Board Action 79 M-W Agenda Item: Temporary Liquor License - Historic Hutchinson Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Historic Hutchinson has submitted a temporary liquor license to dispense liquor at an event being held at the Center for the Arts on July 25, 2013. Historic Hutchinson is a non - profit organization that has been in existence for at least three years and meets the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Historic Hutchinson on July 25, 2013. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: { Mi,wrauw Dupai Lit witL uIPubiie Safety ALCOHOL AND GAMBLING IsINFORCEMENT DIVISION r 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (65 1) 201 -7507 Fax (631 ) 297 -5259 TTY (651) 282-6555 W ri`3'.D S.STA 1 F.,N,4N.tJj APPLICATION AND PERMIT FOR A I TO DAY TEMPORARY ON -SALT? LIQUOR LICENSC TYPE OR l VT ENFORMA 1 [ON NAMh OF ORGANIZATION; -Hi STilz'T ADUKESS NAME OF PERSON MAKING APPLICATION rL C)k– OL)I' h, i rr) DAI-ES LIQUOR WILL BE SCJi U URCiANIGAT'iU' ()rFICFR'S JO_\E�.n e-- C)iiC:AtiIZA71Uti OFI ICr.i tiA\+IE L )0."s rjs; �cv�� ri SI�•Y-•�.1� -� CiELCrAti1Ir1`f -GPlIti {71=f7CY:R'S P6AMi:: ___ -- - - - -_. I]A"1'E'. ORGAtiIZI -;D I TAX EYEMP [• NUMBE.R Y3� I, yY� ti UC CITY STATE ZIP CODE VA A J BUSINESS NIONE _ HOME PHONE — (320 516-7— —7 Z-7 E� ( ) 'rYPF.OF ORGANIT..AT[ON CLUB F EI,I eI IJS '.]Z N {}itiPR[� )_ FIT ADDRESS AL}DRESS Location license .�`w' ill be used. 11' an outdoor a, describe Q T ,cam Will 01e ispPlica"T contract for intoxicating liquor service' [ ?'so. girt: the name and address of the Equor licensee pruaidiEtg the service. Will till'. aPjjllL it wrr-y liquor liabill iwwarice? i.`sc�. Please provide the carrier's name and arnount ot'c[ crape. �E' � �E'�t'�� --� �� APROVAL. APPLICATION MUST 13E APPROVED BY CITY ORCOUNT'Y E31a;VOKE. SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY CITY FEE AMo IT NT DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL DATE E APPROVED L[CEN'SE DATES APPROVED DIREC°IOR ALCOHOL AND GAMBLING ENFORCILMEN i -NOI h,: Submit this form to the city or cnunlg 30 days prior to event. Fonsard application signed by city and/or county to the address 211 If the appliration is approred the Alcohol and Gambling >cnforrement Division will return this application to be used as the License for the event PS- 090119 (05. 06) Ae°R°> CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDDIYYYY I �— 46113!2013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT; If the certificate holder Is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in llau of such endorsement(s). PRODUCER Citizens Insurance enc of '� : f Hutchinson PO Box 339 Hutchinson MN 55350 CONTACT NAME: PHONE FAX E:t : AIC No PRO- ADDRESS: INSURERS AFFORDING COVERAGE NAIC / INSURER ; United States Liability Insurance Co 25895 INSURED Historic Hutchinson 15 Franklin Street SW P.O. Box 667 Hutchinson MN 55350 ENSURER B GENERAL LIABILITY INSURER INSURER D! INSURER E: EACH OCCURRENCE INSURER F' COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY R£OUiREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCEAFFORDEO BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I TR TYPE OF INSURANCE POLICY NUMBER MMID "Y MMA)CWY -YY LIMITS GENERAL LIABILITY EACH OCCURRENCE S COMMERCIAL GENERAL L"ILITY PREMISES Ea ocare rnc� $ MEDEXP one rson $ -J CLAIMS ADE E] OCCUR PERSONAL & ADV INJURY S GENERAL AGGREGATE G£N'L AGGREGATE LiMfT APPLIES PER PRODUCTS - COMP/OP AGG g $ POLICY PRO- LOC AUTOMOBILE LIABILITY COM INE 0 SINGLE LIMIT Ea accident BODILY INJURY (Per persw) $ ANY AUTO ALL OVYNED SCHEDULED AUTOS AUTOS BODILY INJURY {Per acadenl} # HIRED AUTOS NON -OVMED AUTOS PROPERTY DAMAGE 11 r I, d,,) i UMBRELLA LIAR OCCUR EACH OCCURRENCE AGGREGATE EXCESS L CLAIMS -MADE bED RETENTION S S WORKERS COMPENSATION YVC STATU- OTH- AND EMPLOYERS' LIABILITY YIN E L EACH ACCIDENT $ ANY PPOPRIETORIPARTNERIEXECUTIVE ❑ OFFICERIMEMBER EXCLUDED? NIA E L DISEASE - EA EMPLOYE $ (Mandatory in NH) under Vdescribe RiPT10N OF OPERATIONS below E.L DISEASE - POLICY LIMIT $ A LIQUOR LIABILITY CL1609597 07115/2013 07127/2013 $1,000,000 PER OCCURRENCE S1,000,000 AGGREGATE DESCRIPTION OF OPERATIONS ILOCAMNS I VEHICLES (Attach ACORD 101, Additionat Remerks Schedule, If more Space Is required) Special event at 15 Franklin Street SW, Hutchinson, MN 55350 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Hutchinson THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City Hail I ACCORDANCE WITH THE POLICY PROVISIONS. I AUTHORIZED REPRESENTATIVE Hutchinson MN 55350 0 1 988 -201 0 ACORD CORPORATION. Alt rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Short -Term Gambling License - St. Anastasia Catholic Church Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: St. Anastasia Catholic Church has submitted a short -term gambling license application into administration for review and processing. The application is for an event the church is holding on September 8, 2013. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short -term gambling license to St. Anastasia Catholic Church on September 8, 2013. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: c1t III Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Fax: (320) 234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type Short Tenn Date(s) (2q- D S? 6- 0? -CY Fee: $30.00 MonthlD (Year - MonthlD (Year g 15 Organization. Information 1� 5 tr r L 3 �s - &s 9; Name Phone Number Address where regular meeting are held City State zip Day and time of meetings? --� ,f] 'Y A�IVTI� - 'ck)'%h Is this organization organized under the laws of the State of Minnesota? W+es ❑ no How long has the organization been in existence? J How may members in the organization? 2 ' What is the purpose of the organization? L! � f 6y a-" -- E'4,f C1.4 01 In whose custody will organisation records be' kept? c! 3j:_3c� -S 3 � -GAS d Name Number CJ � K fPhone A ddress City State zip zed Officer of the J� V At-1 )Z— True Name Phone Number 0& U a7 Residence address City State Zip Date of Birth; 1 0 1 ` � Place of Birth: N &uj ac_/Yt A y Monthldaylyear City State Have you ever been convicted of any crime other than a traffic �+ offense? ❑ yes 19 no If yes, explain: I City of Hulchinson Applicalion for Gambling Devices License Page 2 of 3 Designated Gambling Manager {Qualified under Minnesota Statute 029) k I 7,4u L- -Z ? a~� True Name Phone Number � O rOd UVsaAI %�%✓ Residence Address City State Zip Date of Birth: j/ / ] ?7 / (yam Place of Birth: ,/y Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ;40 If yes, explain: How long have you been a member of the organization? f 5 r. Game Information Location #1 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: 07— CJ (�-" r through 12 AM Hours of the day gambling devices will be used: From 1;C3r? Qi fvl To Maximum number of player: Will prizes be paid in money or merchandise? Ckmoney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Oryes ❑ no If jes, will a char ge be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played city State .Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char a be made for such refreshments? ❑ yes ❑ no City ofHutchimon Application far Gambling LL-vices License Page 3 of 3 Officers of the Organization i necessa , list additional names on separate sheet 10 -S- r-r1 r2. Name Title Residence Address City l State Zip Name Title Residence Address City State zip Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information ffnecessaZ, list additional names on se par sheet Name Title Residence Address City State zip Name Title Residence Address City State zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager �+es ❑ no Authorized Officer Uly� ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted_ Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of authorized of cer of organization Date ofgambling manager of organization Internal Use Onl, City Council ❑ approved ❑ denied Notes: Date SA CKGROUNDIEXPLA NA TION of AGENDA ITEM: Meeting Date: 6125/2013 Agenda Item Type: Consent Agenda Attachments: Yes Peter Neubauer has submitted an application to operate a mobile food cart in the City of Hutchinson. Mr. Neubauer operated a similar type of food cart last year in the City with a transient merchant license. Mr. Neubauer will be operating the mobile food cart under the trade name of North Star 8130. Mr. Neubauer holds a Food Manager Certificate and Food Cart License from the State of Minnesota. Mr. Neubauer has provided a copy of his certificate of insurance naming the City of Hutchinson as an additional insured. A background check conducted by the Hutchinson Police Department did not reveal any criminal history that would hinder Mr. Neubauer from obtaining a license. BOARD ACTION REQUESTED: Approve issuing mobile food cart license to Peter Neubauer of North Star BBQ. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: WIL S Funding Source: Budget Change: No Funding Source: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Mobile Food Cart License - Peter Neubauer Department: Administration LICENSE SECTION Contact: Jeremy Carter Application Complete Yes Presenter: Jeremy Carter Reviewed by Staff ❑ Time Requested (Minutes): License Contingency N/A SA CKGROUNDIEXPLA NA TION of AGENDA ITEM: Meeting Date: 6125/2013 Agenda Item Type: Consent Agenda Attachments: Yes Peter Neubauer has submitted an application to operate a mobile food cart in the City of Hutchinson. Mr. Neubauer operated a similar type of food cart last year in the City with a transient merchant license. Mr. Neubauer will be operating the mobile food cart under the trade name of North Star 8130. Mr. Neubauer holds a Food Manager Certificate and Food Cart License from the State of Minnesota. Mr. Neubauer has provided a copy of his certificate of insurance naming the City of Hutchinson as an additional insured. A background check conducted by the Hutchinson Police Department did not reveal any criminal history that would hinder Mr. Neubauer from obtaining a license. BOARD ACTION REQUESTED: Approve issuing mobile food cart license to Peter Neubauer of North Star BBQ. Fiscal Impact: FTE Impact: Included in current budget: PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost: WIL S Funding Source: Budget Change: No Funding Source: $ 0.00 Funding Source: Gtity of 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587- 51511Fax:(320)234 -4240 City of Hutchinson FOOD VENDOR APPLICATION (Pursuant to City Code Section 123) License Fee: 1$ 25.00 VioP3 e%eLi � Application T e (choose one J,7 M ILO Food Cart $125.00 Date of Application ti I� ❑ Mobile Food Vehicle $125.00 9 Proposed Date of Opening: % J J! Proposed Date of Closing: f Ay Applicant Information Legal Corporate Name of Business T de Name (DBA) B iness Telephone Number me of Per o Completing Application Title Caw r\z Y" Telephone Number 1 -mail Address U C) b,4 ra^ Fax Number Cell Phone Number t les Tax 1D Number, Social Security #, or Individual Tax ID #: This is a new business ❑Yes UNo If no, state other communities this business has operated: Telephone Number Licensed Kitchen Address 19 e 4je - Ci y aV- kclk�m C-e, State Zip Code 041X X53 � N f Man er 5� Home address Date of birth Type of owners hi sole proprietor Licorporation ULLC artnershi non- rofit Date of into oration: ZC I' State of incorporation: N ,` 't - 5- List All Owners, Partners and Corporate Members Attach additional sheet if necessa Full Name: First, Middle Last - s :; y- Date of Birth % of Ownership Telephone Number -r _ ,�sc� Home Addre - i —' 5 �. City v �rr� S ate ry '\j Zip ode 53 50 Fu l Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name. First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Have any of the above people been convicted of a crime? ❑Yes o If Yes, please provide (or attach) dates and conviction specifics. Business Information List proposed vending sites: t &.0 CL ��, If any of the proposed sites are within 100 feet of a restaurant open while your business is in operation, the restaurant owner must sign below granting consent of the location: Name of Restaurant Printed Name and Signature of owner Name of Restaurant Printed Name and Signature of owner Attach additional consent forms if necessary. If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below granting consent of the location: Name of Event Printed Name and Signature of Event Sponsor Name of Event Printed Name and Signature of Event Sponsor Attach additional consent forms if necessary. IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND IS WITHIN EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE Describe in detail the principal products being sold: VS �,3 Q, Aw ,try 5'a L's t all licenses obtained from the State of Minnesota and pro i�d^e copies with this application: oc Ct�r - k C CCn S-e / R ,6L � -4� � els- T73[+ 0 �L1R5,e yr � @w :�ccj'e Have you ever had a business license denied or revoked by another government entity? ❑Yes 01W If Yes, indicate date of den iallrevocation, government agency and reason for denial or revocation. Workers' Compensation Company Policy Number Dates of Coverage ----Or------------ I certify that I am not required to carry workers' compensation insurance because: ❑I am self insured. 43/1 am the sole proprietor and I have no employees. ©1 have no employees who are covered by workers' compensation law. Only employees who are specifically exempted by state are not covered by the workers' compensation law, These include spouse, parents, and children regardless of age. All other workers whose work is controllable by the employer must be covered. REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE ATTACHED TO THIS APPLICATION Reference Information List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): �;Nyy\ 1!24 City State City City state .]rate 5 r r-L to Dales) ofAclivily to Dales) ofActivity to Tare(s) afAclivity Cg Reference Information Provide two names fqr character references: Name ,�Q 6'1? — -5:"6 T— g235 Phone Number A.C�' '3'5 T�3 City � iP me Ph avw Number &A- Address City State Zip II Checklist (all items must be checked "yes" in order for the application to be processed) The following items need to be completed and/or attached in order for the application to be processed: State of Minnesota license(s): 6� s ❑ no Certificate of insurance: Ives ❑ no Application completed in full and signed: Application fee paid in full: @mss p� yes ❑ no ❑ no Consent of restaurant owner /event sponsor: ❑ s ❑ no NIA Release of Information completed and signed: ryes ❑ no I hereby certify that the application is true, correct, and accurate. By signing below, I agree that any person operating as a food vendor undtr this ap.�ation will fully comply with all provisions of Hutchinson City Code. I fully understand that any person who violatesrany provision of the Food Vendor Ordinance Section 123 is guilty of a misdemeanor�nd are grounds for the suWp> sion or revocation of the food vendor license in accordance with Section 123 of the Hutchinson Cif Code. r' ignature of 14 t rized Represen Print Name rr Date Title NOTE: All applications must be considered and approved by the Hutchinson City Council. Upon approval by the City Council, a license will be issued to the applicant. •� OATS IMMMv1YYYY} CERTIFICATE OF LIABILITY INSURANCE 66l- 1112013 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVE=LY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE iSSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: it the certificate holder is 1n ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION is WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A Statement On this certificate does not confer rights to the certificate holder In lieu of such andorsement(s). PRODUCER HAMEI TOM 1�1M8ERT WENDORFF INSURANCE PHONE 320- 587.3230 �� No): 320- 5117 -91117 F -ICt}t -- P17 13OX 4118 andRESB: tlwin5Qhutchlal.nel HUTCHINSON MN 55350 INSURED PETE= NEUBAUER ❑BA: NORTH STAR 3BQ 322 ALAN STREET HUTCHINSON MN 55350 IMURERF: �Cbh Y�CC e+CbTICl/+A YC l[IITC�. Or-V}QInM NI}MRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUE=D TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CE=RTIFICATE MAY BE ISSUED OR MAY PRRTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN9R TYPE OF INSURANCE AG AUTHQRIZEO REPRESENTATIVE POL(CY HUMBER POLICY M BIDDY LIrAIYS GENERAL LIABIL I Y EACH OCCURRIF-KCE 1,000101)0 GMMERCIAL DENERAL Un%LITY t�AM T PREMISES Ee e 5 100.000 MED EXP ane rsen S 5,000 CLAIMS-MADE F-] OCCUR pERSONALaAOVINJURY S 1,006,000 w MT VERNON INSURANCE GO, MGL012G40G1 OW1912013 06I19U014 GENERAL AGCREGA-fE $ 2,000,004 GSWLAGGREGATELiMn- APPLIES PER: PROBUCTS- COMPIOPAGO $ 2.000,000 ; X1 POLICY PRa Lac AUTOMOBILE UABILI Y COMBINED 6INGLE LIMIT a and KNXLY IWURY (Perpersan) S ANY AUI O OWLY I NJURY (Per 11cddeni) S ALL OWNED SMiEDULED AUTOS AUTOS NON -GWNED PROPERTY D tporalm g HREDAUTD$ AUTOS S UmeRELL A LtAB OCCUR EACH OCCURRENCE S EXCESS LIAR CS,AIM &hN16E AGGREGATE $ i]ED RETENTIONS S WORKS" COMPENSATION WG STATU- 07H- AND EMfPLOYERN LIABILt" YIN ANY PRnPRIFTOR1MARrNER1EXECUTNE E.L. EACHACCIDENT E.L DISEASE - EA EMPLOYEE S 01'FiCEN1MEMBER EXCLUDEa? (Mandatary In NH) NIA E.L.. DISEASE - POLICY LIMIT S Ire descAbo under DESLxFtIPTION OF OP TIONS below DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORO lot, Addltlonal Romatka Schedulo, Hmore apace is required) THE CITY OF HUTCHINSON IS ALSO LISTED AS ADDITIONAL INSURED. AQURD 25 (2U1U1U5) nu nynua tvovtreu. The AGORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 8£FORE CITY OF HUTCHINSON THE EXPIRATION DATE THEREOF, NOTICE WILL IN 111 HASSAN STREET SE VLFVERED ACCORDANCE WITH THE POLICY P ❑VISIONS. AUTHQRIZEO REPRESENTATIVE HUTCHINSON MN 55350 J 1 AQURD 25 (2U1U1U5) nu nynua tvovtreu. The AGORD name and logo are registered marks of ACORD POST MINNESOTA DEPARTMENT of HEALTH CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 Environmental Health Division St, Paul, Minnesota 55164 -4975 (651) 201 -4505 LICENSE NO. FBL -25611 -35843 FOR THE OPERATION OF: License Categories: Base Fee - FBL, Food Cart License, Hospitality Fee LICENSE PERIOD. April 1, 2013 THRU December 31, 2013 NOT TRANSFERABLE AS TO PERSON OR PLACE Fee Paid: $266.00 342 ISSUED TO: ESTABLISHMENT NAME: North Star BBQ North Star BBQ 745 Sunset Street SW 745 Sunset Street Southwest Hutchinson, Minnesota 55350 Hutchinson, Minnesota 55350 County: Food Cart License Types: Food Cart Decal #: FC -123 To*- ,*tate of intle ,5ota Air urota �Dc artmcut ()t 10caltb En,virounieutal Health Services Section p, . Sox 64975 St. Paul MN 55164-4975 FOOD MANAGER C jtTI.FICATF NO. FM55344 J. Neubauer EFFECTIVE DATE EXPIRATION DATE _ issu :1o1z21za10 10/221,2013 CITY OF HUTCHI N9JN R55CKFEGLOG22001VO Council Check Register 1 Check Dat es 6/ 12 -6/ 25/ 13 6/20/2013 Check# CkDate Amount Vendor/ Explanation Account Description 176225 6/13/2013 450.00 ALBER$ LANCE PROF69ONALSERVICES 176226 6/13/2013 61,189.77 R& R DCCAVATI NG I M PROV OT HERTHAN BLDGS 176227 6/13/2013 8,318.24 R& R D<CAVAII NG I M PROV OT HER THAN BLDGS 176228 6/25/2013 454.00 AARP PROFEBSONALSERVICES 176230 6/25/2013 673.90 ACE HARDWARE FOOD PRODUCTSCONCESJON 176231 6/25/2013 120.02 ADVANTAGES GNS& GRAPHI CS I NC OPBRATI NG 9JPPU ES 176232 6/25/2013 125.75 AEM M ECHANI CAL SERVICES INC CONTRACT REFAI R & MAINTENANCE 176233 6/25/2013 53.44 ALPHA WI RELESS COM M UNICAIIONS 176234 6/25/2013 148.64 AM E RICAN BOTTIJ NG CO COST OF M IX & 9DFT DR NKS 176235 6/25/2013 90.85 AM E RICAN FAM I LY I NSCO. ACCRUED U FE I N9JRANCE 176236 6/25/2013 120.00 AM ERICAN LEGION ADVBRT19 NG 176237 6/25/2013 73.10 AM ERI PR DESERMCES CONTRACT REFAI R & MAINTENANCE 176238 6/25/2013 1,103.00 ANIMAL M EDI CAL CENTER ON CROW OTHER CONTRACTUAL 176239 6/25/2013 199.00 APCO I NSTITUTE I NC TRAVB_ SCHOOL CONFRE NCE 176240 6/25/2013 885.02 ARCTIC GLACI BR PREVI I UM I CE I NC COST OF M IX & 9DFT DR NKS 176241 6/25/2013 633.70 ARN1350N DISTRI BUTT NG CO COST OF SALES BEER 176242 6/25/2013 31.51 ARNOLD' SOF GLENCOE, INC CENTRAL GARAGE REFAI R 176243 6/25/2013 816.85 A9NWI LL I NDUSFR ES I NC OPERATI NG 9J PPL1 ES 176244 6/25/2013 575.00 ATOM TRAVEL SCHOOL CON FUE NCE 176245 6/25/2013 91.63 AUTO VALUE - GLENCOE BDUI PM ENT PARTS 176246 6/25/2013 15, 087.61 BACHM AN' S TREES 176247 6/25/2013 1,333.26 BAI LEY NUR9ER ES INC OPERATI NG 9JPPLJ 6 176248 6/25/2013 680.55 BELLBOYCORP CCST OF SALESUQUOR 176249 6/25/2013 88.95 BBRGER PLUM BI NG HBVI I NG AC CONTRACT RJFAI R & MAINTENANCE 176250 6/25/2013 248.50 BERNICKS COST OF M IX& 9DFT DR NKS 176251 6/25/2013 2.00 BP M 19M- LANE3US 176252 6/25/2013 1, 846.41 BRANDON Tl RE CO CENTRAL GARAGE RE'AI R 176253 6/25/2013 2,210.06 BU9NMAN, RAQUB_ OPEPATING9JPPUES 176254 6/25/2013 7,861.73 BU9NESRNARE9DWTIONS MACHINERY& BDUIFMENT 176255 6/25/2013 43,677.97 C & L DI STRI BUII NG COST OF SALES BEER 176256 6/25/2013 369.40 CALJ FORNIA CONTPACTOPSSJPPLJ E REFAI R & MAI NTENANCESJPPLJ ES 176257 6/25/2013 39.12 CENTRAL HYDRAULICS CENTRAL GARAGE PE'AI R 176258 6/25/2013 472.09 CENTRAL M OGOWAN OPBZAII NG SJPPLJ ES 176259 6/25/2013 361.75 CENTRAL TURF & I RRIGAII ON SJPP PE'AI R & MAI NTBNANCESJPPLJ ES 176260 6/ 25/ 2013 568.39 CENTURY MANUFACTUR NG COW CHBVIICALS& PRODUCTS 176261 6/25/2013 69.47 CLEAN CUT LAWN CARE OTHER OONTRACTUAL 176262 6/25/2013 74.81 CM K 93R/I CES LLC OTHER OONTRACTUAL 176263 6/25/2013 494.93 OOM DATA CORPORAII ON OFFI CE SJPPLJ ES 176264 6/25/2013 60.00 OOM M I SS ON BR OF TRANSPORTAII ON PERM ITS 176265 6/25/2013 33.00 CORRA GROUP PROFESS ONALSER/ICES 176266 6/25/2013 740.28 CREB<9 DE9OI LS OPB?AII NG SJPPLJ ES 176267 6/25/2013 1, 705.36 CROW RI VER AUTO & TRUCK REFAI R CENTRAL GAPAGE REFAI R 176268 6/25/2013 5,500. 00 CROW RI VER OFRaALSASSN OTHER CONTRACTUAL 176269 6/25/2013 92.00 CROW RI VER PRESS I NC PR N I NG & PU BLJ 9-I I NG 176271 6/25/2013 40.00 CRU93R, PRESTON REC REAII ON ACTIVITY FEES 176272 6/25/2013 300.00 C USTOM I ZED R RE RESCU E TRAI N I N TRAVEL SCHOOL CON FRE NCE 176273 6/25/2013 5,244.20 DAY DI STRI BUII NG OOST OF SALES BEER 176274 6/25/2013 4,186.15 DOOLEY S PETROLEUM INC FUEL 176275 6/25/2013 1,322.01 DFC I NDUSTRI ES I NC C HBM ICALS& PRODUCTS 176276 6/25/2013 1,026.73 DROP -N -GO 9NI PPI NCB, INC PRI NII NG & PUBLJ 9-II NG 176277 6/25/2013 28.25 DUNDEE RECEVED NOT VOUC-IERE) 176278 6/25/2013 530.14 DYNA SYSTEMS EQU I PM ENT PARTS 176279 6/25/2013 823.42 Q B3 RI CAL SER/1051 NC E OONTRACT REFAI R & MAINTENANCE 176280 6/25/2013 196.12 BCOLAB PEST BJ M I NAZI ON RECEIVED NOT VOUCHER 176281 6/25/2013 1,693.12 BM BRGENCYAPPAPATUS MAI NT CENTRAL GAPAGE RB'AI R 176282 6/25/2013 129.99 ER.ANDSON, BEN UNI FORMS& PBZSONAL EQUI P 176283 6/25/2013 573.50 EVEREfT & VANDBR/VI EL PLLP PROFESSIONAL 93R /ICES 176284 6/25/2013 737.90 FASTENAL OOIM PANY OPERAII NG SJPPLJ ES 176285 6/25/2013 603.96 R NANCE& OOIM M Bz,CE ADVBT119 NG 176286 6/25/2013 686.00 R RE SAFETY USA, INC 9M ALL TOOLS 176287 6/25/2013 252.60 R RST C-IOICE FOOD & BEVERAGES OFR CE SJPPLJ ES 176288 6/25/2013 40.00 R SCH ER, DEN 19= RKREAII ON ACII VI TY FED 176289 6/25/2013 529.85 R 9NER 9D ENII R C BDUI PM ENT PARTS 176290 6/25/2013 2,354.83 FRED HOLA-cB< & 93N INC OPERAII NG SUPPLJ ES 176291 6/25/2013 141.43 G& K SERVICES OPERAII NG SUPPLJ ES 176292 6/25/2013 78.50 GALLS LLC U N I FORMS & PERSONAL EQU I P 176293 6/25/2013 6,066.00 GARI CK CORPORAII ON BAG R LM 176294 6/25/2013 3,200.00 GAM N, OL93N & WI NTB:;$ LTD PROFES90NAL SER!/ICES 176295 6/25/2013 210.00 GEB ELECTRI CAL I NC CONTRACT REPAIR & MAINTENANCE 176296 6/25/2013 390.91 GRAI NGER EQUI PM ENT PARTS 176297 6/25/2013 40.00 GREGORY, DEBRA RuD;EAIION ACTIVITY FEES 176298 6/25/2013 567.90 H.A. RT. ACCRUED DEFERRED COM P 176299 6/25/2013 199.11 HACH COM PANY OPERAII NG SUPPLJ ES 176300 6/25/2013 185.10 HAGERJEA/ELRY I NC M I9al ANEOUS 176301 6/25/2013 515.00 HAN93N & VAS CONSTRUCTION CONTRACT REPAI R & MAINTENANCE 176302 6/25/2013 322.00 HENNEPI N COUNTY COURT ADM I N PROFESS ONAL -cEF?\/ICES 176303 6/25/2013 729.63 HENRYSFOODSINC FOOD PRODUCTGCONCESSON 176304 6/25/2013 2,388.68 HENRY S WATERWORKS INC M ET EFS & METER PARTS 176305 6/25/2013 658.35 HEWLETT - PACKARD CO M ACHI N ERY & EQU I PM ENT 176306 6/25/2013 798.83 HI LLYARD / HUTCHI N9ON CLEANI NG SJPPLI ES 176308 6/25/2013 4,110.70 HUTCH AUTO BODY CONTRACT REPAI R & MAINTENANCE 176309 6/25/2013 1, 987.88 HUTCH CAFE OPERAII NG SJ PPLJ ES 176310 6/25/2013 2,160.50 HUTCH FORT -SHOP OPERAII NG SJ PPLJ ES 176311 6/25/2013 1,457.00 HUTCHI N9ON AREA HEALTHCARE COM M ON AREA MAINTENANCE 176312 6/25/2013 5,190.06 HUTCHI N93N CONVENII ON & VI STO LODGI NG TAX RB M BU RSBM ENT 176313 6/25/2013 15,717.75 HUTCHI N93N CO-OP MOTOR FUELS& LUBRICANTS 176314 6/25/2013 57.00 HUTCHIN93N LEADER DUES& SUBSCRIPTIONS 176315 6/25/2013 682.80 HUTCHI N93N WHOLESALE RECeVEDNOTVOUCHERED 176316 6/25/2013 4,579.11 HUTCHINSON, CITYOF UlILITI6 176317 6/25/2013 9.17 I NDEPENDENT BVl ERGBVCYSER/ICES COMMUNICATIONS 176318 6/25/2013 194.56 I N DUSTRIAL PN BJM All C SYSTBVI S EQU I PM ENT PARTS 176319 6/25/2013 2,042.42 I NTEGRATED POWER -cEF?\/ICES LLC CONTRACT REPAIR & MAINTENANCE 176320 6/25/2013 389.30 I NTERSTATE POWER COM PANI ES I SJPPU ES 176321 6/25/2013 639.91 I NTERSFATE BATTERY SYSTEM MINN EQU I PM ENT PARTS 176322 6/25/2013 379.84 ITAS�A GREENHOUg INC OPERAII NG SUPPLJ ES 176323 6/25/2013 43.94 JACKSUNIFORMS& EQUIPMENT UNIFORMS& PERSONALEQUIP 176324 6/25/2013 196.30 JACOBEEN, 9TTEM BBR OPERAII NG SJPPLJ ES 176325 6/25/2013 1,201.19 JJ TAYLOR DI SF OF M N OOST OF SALES BEER 176326 6/25/2013 49, 382.13 JOHN93N BROTHERS LJ QUOR CO. OOST OF SALESWI NE 176327 6/25/2013 50, 028.26 JUUL OONTPACTI NG 00 I M PROV OTHERTHAN BLDGS 176328 6/25/2013 1, 231.73 KAHNKEBROTHE;SNUR9EZY OPE?AIINGSJPPLJES 176329 6/25/2013 80.00 KALLHOFF, ANGEL! NE OTHERREVENUES 176330 6/25/2013 258.64 N3TRS INC OPERAII NG SJPPLJ ES 176331 6/25/2013 40.00 KO93, b RK RBcI;EAII ON ACT IM TY FMS 176332 6/25/2013 2,458.63 KPo S ENGI N EER NG CENTRAL GAPAGE RB'AI R 176333 6/25/2013 38.00 KRZM ARZJ CK H EI DI REC REAII ON ACTIVITY FMS 176334 6/25/2013 369.56 L& P SJ PPLY 00 CENTRAL GAPAGE RB'AI R 176335 6/25/2013 976.00 LAND9APE OONCE'TS INC CONTRACT REPAIR & MAINTENANCE 176336 6/25/2013 4,500.00 LAN D94AR NGS OTHER OONTRACTUAL 176337 6/25/2013 1,000.00 LEADERS EDGE LOGI Sn CS FRB GHT 176338 6/25/2013 96.00 LDCI9N EXI S DRUG TESII NG 176339 6/25/2013 804.42 U FE I NSJRANCE OCM PANY OF AM ER EM PL HEALTH & INS BENEFIT 176340 6/25/2013 1, 214.01 U FE I NSJRANCE COM PANY OF AM ER EM PL HEALTH & INS BENE=1T 176341 6/25/2013 38.00 U NCBEEK H EI DI RECREAII ON ACTT VI TY FMS 176342 6/25/2013 442.48 LITTLE FALLS M ACH I N E I NC EQU I PM ENT PART S 176343 6/25/2013 4,556.75 LOCATORS& SJPPLJ ES 9 GNS& STRI PR NG MATERIALS 176344 6/25/2013 28,366.41 LOCHER BROTHEFSI NC COST OF SALES BEER 176345 6/25/2013 125.00 LOKEN93ARD, THOMAS UNIFORMS& PBRSONALBDUIP 176346 6/25/2013 100.00 LOPFZ, B/ELJN RENTSBLDGSOTHER 176347 6/25/2013 262.50 MADDEN, GALANTER, HAN93N LLP PROFES9ONAL 9ERVICES 176348 6/25/2013 40.00 M ARTI NEZ, CATHY REC REAIION ACTIVITY FEES 176349 6/25/2013 13.25 MATHESON TRI -GAS I NC RENTALS 176350 6/25/2013 75.00 M ATHEWS SARAH U N I FORMS & PBZ93NAL EQU I P 176351 6/25/2013 345.82 M AYTAG LAUNDRY & CAR WA9N PROFES9ONAL 9ER/ICES 176352 6/25/2013 999.56 M CLEOD COOP POWER ASSN UII LJ II ES 176353 6/25/2013 133.50 M CLEOD COUNTY ABSTRACT & TI TL PROFE59ONAL9ERVICES 176354 6/25/2013 300.00 M CLBDD OOUNTYOOURT ADM I NISTRA OTHER REA NUES 176355 6/25/2013 236.44 M CLEOD COUNTY DER PROFES9ONAL 9ERVICES 176356 6/25/2013 327.58 M CRAITH, JOHN OPEPAII NG SJPPLJ ES 176357 6/25/2013 98,677.00 M ERICA EM PL HEALTH & INS BENEFIT 176358 6/25/2013 12, 305.93 M EAR WA9NED SAND & GRAVE_ SAND 176359 6/25/2013 302.98 M ENARDS H UTCH I NSDN OPERAII NG SU PPU ES 176360 6/25/2013 26.00 M ERN NS ROCH BJJ= FUCITEATIONACTINJITYFEEB 176361 6/25/2013 30.00 M ESSAGE M EDI A COM M U N I CAII ONS 176362 6/25/2013 142.73 MINI BI FF RENTALS 176363 6/25/2013 84.60 M I N N EAFOU S d TY OF OTHER CONTRACTUAL 176364 6/25/2013 3,099.20 M I NNESOTA VALLEYTESII NG LAB OTHER CONTRACTUAL 176365 6/25/2013 227.02 M OMAR, INCORPORATED CH EM ICAL S& PRODUCTS 176366 6/25/2013 3, 000.00 M OU NTAI N WEST, LLC M U LCH 176367 6/25/2013 22.00 M OYEf LIANA OTH ER REVEN U ES 176368 6/25/2013 140.24 M -R 9 GN 9 GNS& STRIPPING MATERIALS 176369 6/25/2013 787.02 NAGB_, JOSEPH TRAVEL 9C HOOL CONFERENCE 176370 6/25/2013 120.00 NAM EYOUR FRAME & PHOTOGRAPHY OPERAII NG EJPPLI ES 176371 6/25/2013 432.00 NCPERS U FE I NS ACCRUED U FE I NSU RANCE 176372 6/25/2013 301.04 NORTH CENTRAL LABORATORI ES CHBVI ICALS& PRODUCTS 176373 6/25/2013 533.99 NORTHERN BU9 NESS PRODUCTS OPERAII NG SUPPU ES 176374 6/25/2013 43.61 NORTHERN STATESSU PPLY I NC EQUI PM ENT PARTS 176375 6/25/2013 109.90 NORTROM , AU aA TRAVEL SCHOOL CONFERENCE 176376 6/25/2013 115.93 OFFICE DEPOT OFR CE SU PRJ ES 176377 6/25/2013 37.00 OFFICE OF ENTBRPRISETECHNOLOG TBJEPROCESSI NG EDUI P 176378 6/25/2013 40.00 OGF EN, JOLYN N OTH ER REVEN U ES 176379 6/25/2013 1, 991.07 OLIN'S LOGOVI ITH CONTRACT REFAI R & MAINTENANCE 176380 6/25/2013 500.00 OPTIC FUEL CLEAN OF M N CONTRACT RE'AI R & MAINTENANCE 176381 6/25/2013 585.27 C' RB LLYAUTO PARTS REPAI R & MAI NTENANCEEJPPLI ES 176383 6/25/2013 4,951.89 PAUSTIS& 93NSVVI NECO COST OF SALESrVVI NE 176384 6/25/2013 2,094.75 PEAT INC. PEAT 176385 6/25/2013 280.00 PE_U NEN LAND 9JRVEYI NG PROFESS ONAL 93R /ICES 176386 6/25/2013 34.00 PETEZ93N, JAN EL REUTEATIONACTIVITYFEEB 176387 6/25/2013 18, 413.43 PHI W PSVVI NE &SPIRITS COST OF SALESrU QUOR 176388 6/25/2013 115.00 R ONEER 9 GNS& STRIPPING MATERIALS 176389 6/25/2013 3,032.50 PLAI STED COM PAN I ES PEAT 176390 6/25/2013 2, 659.80 PLANTS BEAUII FUL NURSEY OPEZAII NG 9JPPLI ES 176391 6/25/2013 1, 298.22 PLOTZ, GARY D DU 6 & 9J B9DRI FTI ONS 176392 6/25/2013 138.00 POSTMASTER POSTAGE 176393 6/25/2013 125.00 POWER PULL NATIONALS NON -I NTOXI CAII NG BR/ERAGE U CE 176394 6/25/2013 187.91 PRI EVE LANDS AR NG & LAWN CARE OONTRACT REPAIR & MAINTENANCE 176395 6/25/2013 2,475.00 PRI NCECORP ADVIF119 NG 176396 6/25/2013 1,512.28 PRO CARE -cEF\VICES INC OONTRACT REPAI R & MAINTENANCE 176397 6/25/2013 66.54 PRO- BU I LID M 19CB-LAN BDUS 176398 6/25/2013 40.00 PUTZ, JE NA RIEDTEATION ACTIVITY FMS 176399 6/25/2013 1,750.00 QUAUTY FLOW SYSfBVI S CONTRACT REPAIR & MAINTENANCE 176400 6/25/2013 319.46 QUILL CORD OFFICE SJPR J ES 176401 6/25/2013 83.39 RKJ;EONICS OPERATI NG SJPPLJ ES 176402 6/25/2013 1, 203.17 RER=VEAPPARB_ FACTORY INC SAFETY SJPPLJ ES 176403 6/25/2013 17, 932.16 RB NBR ENT ERPRI ffi� I NC FRB GHT - IN 176404 6/25/2013 1,507.10 RUNNINGSSJPPLY OPERATI NGSJPPLJES 176405 6/25/2013 29, 921.27 9D-IM BJ NG 0 L 00 M OTOR FUB-S& LUBRICANTS 176406 6/25/2013 64.13 90OTT S WI NDOW CLE4N1 NG SBF/IC OONTRACT REPAI R & MAINTENANCE 176407 6/25/2013 123.46 J -IOPKO OFR CE SJ PPU ES 176408 6/25/2013 45.00 +lORT`ER, SARA ill ON ACTIVITY FEES 176409 6/25/2013 78.40 J- IR®- ITUSAINGMINNEAPOUS OONTRACTREPAIR& MAINTENANCE 176410 6/25/2013 900.00 901 L OONTROL LAB RECEIVED NOT VOUCHES 176411 6/25/2013 7,367.67 3DUTHBRN WI NE & M RITSOF M N FRB GHT 176412 6/25/2013 196.30 SISOOIMIMB:;,'CE RECEIVED NOTVOUCHEED 176413 6/25/2013 487.58 STANDARD PRI NTI NG OPERATI NG SJPPLJ ES 176414 6/25/2013 669.60 STAPLESADVANTAGE RECEIVED NOT VOUCHES 176415 6/25/2013 5,852.00 STOP TECH LTD SAFETY SJ PPLJ ES 176416 6/25/2013 532.77 SIRATEGI C EDU I FM ENT OOST OF M I X & 93FT DR N KS 176417 6/25/2013 5,208.96 STRB CH TRJCKI NG FRB GHT - IN 176418 6/25/2013 23.84 SJBWAYWESf MEETINGS 176419 6/25/2013 13, 000.00 SJ PER OR HOM E EXTERI ORS HOUS NG FUTAB LOANS 176420 6/25/2013 1,245.00 TASC HSA ADM I N I STRATI ON FE- 176421 6/25/2013 91.77 TASC FLEX ADM I N I STRATI ON FE= 176422 6/25/2013 139.85 TE FZEL, WI W AM K OONTRACT REPAIR & MAINTENANCE 176423 6/25/2013 1,512.29 TITAN MACHINERY EDUIPM ENT PARTS 176424 6/25/2013 529.03 TOTAL REG SEER SYSTHVI OONTRACT RE'AI R & MAINTENANCE 176425 6/25/2013 15.50 TOWN & OOUNTRYTI RE CENTRAL GARAGE RE'AI R 176426 6/25/2013 28,272.48 TREBELHORN & AS93C M OTOR FUB-S& LUBRICANTS 176427 6/25/2013 302.77 TRI OOUNTY WATER OPERATI NG SJPPLJ ES 176428 6/25/2013 4,328.44 US WATER SER/I CES 176429 6/25/2013 370.83 UNIVERSALATHLE'ICSER/ICEINC 176430 6/25/2013 1,000.00 UNIVER9TYOFMN FOUNDATION 176431 6/25/2013 881.95 UPSTART 176432 6/25/2013 118.00 VACEK TANYA 176433 6/25/2013 39.84 VERIZON WIRRESS 176434 6/25/2013 27, 554.30 VI b NG BEER 176435 6/25/2013 1,766.85 VI b NG COCA COLA 176436 6/25/2013 481.25 VI NOCOPIA INC 176437 6/25/2013 1,069.88 WASTE M ANAGEM ENT OF WI -M N 176438 6/25/2013 50, 332.61 WASTE M ANAGEM ENT OF WI -M N 176439 6/25/2013 120.00 WE_COM E NBGHBOR 176440 6/25/2013 1,798.57 WB-LS FARGO 176441 6/25/2013 4,265.10 WINECOMPANY, THE 176442 6/25/2013 202.00 WI NEM BRCHANT SI NC 176443 6/25/2013 40.00 WI N N, DALLAS 176444 6/25/2013 16, 644.24 WI RTZ BR/B:?AGE M I N N ESOTA 176445 6/25/2013 1,925.00 WOOD ' N PALLETS INC. 176446 6/25/2013 85.89 WOODS CAN DI CE 176447 6/25/2013 7,786.21 WORKOONNEMON, THE 176448 6/25/2013 1,517.74 ZEPMANUFACTURINGOO 790,222.87 Grand Total Payment Instrument Totals Check Total 794,101.97 Total Payments 794,101.97 10' ON I : 1 001M, B PEP .. REUFATIONACTIVITYFEEB 00MMUNIC4TIONS OOSF OF S�LES BEER ••D "•D •• = • •• OF � REFUSE CHAFGEB REFUSE CHAFGEB AD TRAVEL SCHOOL 00NFIEFENCE ••► OF � OOSF OF � RECREATION ACTAATY F:EB `• • • OTHER OC)NTF?ACRJAL PARTS BDU I P1\4 ENT ELECTRONIC FUNDS TRANSFERS 6/25/2013 TAX FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV $1,139.72 SALES TAX LIQUOR MN DEPT OF REV $44,877.00 SALES TAX PRCE CIVIC ARENA MN DEPT OF REV $782.00 SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $16,688.00 $63,486.72 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 5/31/2013 Period Ending Date: 5/25/2013 $57,949.87 IRS - Withholding Tax Account Employee /Employer FICA Employee /Employer Medicare Federal Withholding $11,022.06 MN Department of Revenue State Withholding Tax $39,814.69 Public Employee Retirement Association Employee /Employer PERA /DCP Contributions $2,291.23 TASC Employee Flex Spending Deductions $11,010.07 TASC Employee Contributions to Heath Savings Account Employer Contributions to Heath Savings Account $525.00 MNDCP Employee Contributions - Deferred Comp $1,340.00 ING Employee Contributions - Deferred Comp $1,280.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $417.96 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $125,650.88 Total Electronic Funds Transfer REVISED 6/14/2013 $60,730.51 $11,618.27 $40,274.73 $2,124.82 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 6/14/2013 Period Ending Date: 6/8/2013 IRS - Withholding Tax Account Employee /Employer FICA Employee /Employer Medicare Federal Withholding MN Department of Revenue State Withholding Tax Public Employee Retirement Association Employee /Employer PERA /DCP Contributions TASC Employee Flex Spending Deductions $11,036.99 TASC Employee Contributions to Heath Savings Account Employer Contributions to Heath Savings Account $525.00 MNDCP Employee Contributions - Deferred Comp $1,340.00 ING Employee Contributions - Deferred Comp $1,280.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $417.96 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $129,348.28 Total Electronic Funds Transfer R55CKREG LOG22001VO CITY OF HUTCHINSON Council Check Register 2 Check Dates 6/12 - 6/25/13 Check # Ck Crate Amount Vendor/ Explanation 176270 6/25/2013 2,310.00 CROW RIVER SIGNS 176307 6/25/2013 1,530.00 SANDY HOY & CROW RIVER SIGNS 3,840.40 Grand Total 6/20/2013 Account Description OPERATING SUPPLIES SIGN & AWNING GRANT CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register 2 Check Dates 6 /12- 6/25/13 6/20/2013 Check # Ck Date Amount Vendor / Explanation Account Description 176382 6/25/2013 39.10 OUTDOOR MOTION OPERATING SUPPLIES 39.10 Grand Total HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Assessment Hearing & Project Award for Parking Lot Improvements(L1 0/P1 3-10) Department: PW /Eng LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City received three bids (see attached Bid Tabulation) for the 2013 Pavement Management Program project letting on Monday, June 10th. The apparent low bidder is Knife River Corporation of Sauk Rapids, Minnesota, with a bid of $877,796.73 (approximately 11 % lower than the Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and associated special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners and project stakeholders during the project development process and associated assessment/cost - sharing determinations. The final Assessment Roll and necessary Resolutions to award this project are attached to this memorandum. We recommend approving the attached Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll and Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 977,594.00 Total City Cost: $ 253,014.00 Funding Source: Bonding & City Facilities Fund Remaining Cost: $ 724,580.00 Funding Source: Special Assessments RESOLUTION NO. 14165 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5106 LETTING NO. 10 /PROJECT NO. 13 -10 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: 2013 City Parking Lot Improvements: City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem. City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment Fire Dept. - 246 Adams St SE /205 3rd Ave SE School District locations: Administration Bldg - 30 Glen St NW High School - 1200 Roberts Rd SW West Elementary - 825 School Rd SW Hutchinson Health: West Parking Lot — 3 Century Ave SW and others to be determined, by construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2013, until the 31 st day of December 2014. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2013; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 25th day of June 2013. Mayor City Administrator COMPILED BY: P VANDER VEEN REVISED ASSESSMENT ROLL NO. 5106 LETTING NO. 10 /PROJECT NO. 13 -10 2013 Parking Lot Improvements City: Parking Lot B - Franklin St SW 11st Ave SW /Glen St SW across from Park Elem., Parking Lot J - 125 Jefferson St SE - Evergreen Apartments, and Fire Dept - 246 Adams St SE1205 3rd Ave SE School District: Administration Bldg - 30 Glen St NW, High School - 1200 Roberts Rd SW, West Elementary - 875 School Rd SW Hutchinson Health: West Parking Lot - 3 Century Ave SW Construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances 1ST HEARING: 5/14/2013 COMPUTED BY: P VANDER VEEN CHECKED BY: K EXNER NUMBER OF YEARS: 10 2ND HEARING: 06/25/2013 INTEREST RATE: ADOPTED: U O CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME ONMERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION PARKING LOTS CITY COST PARKING LOTS ASSESSMENT TOTAL ASSESSMENT 1 06116 29 04 0261 230500695 100 GLEN SFSN IND9}IOO1-DISIRCT423- PAFNNGLOTB 30GLENSFNW HUTCHINEON MN 55350 N412. 5 OFS178. 5' OFE265' OF NORTH FAKMUTH HALF OTYOFHUT011NEON $81,471.62 $81,471.62 2 06116 29 04 0310 230500960 1052NDAVESN HH &LPr3DPB71E9LLC- PAFNNGLOTB 70713THSFW GLBVODEMN55336 LOT 5, BLOCK 11,SDUTH HALF CITYOFHUTCHINEON $27,157.20 $27,157.20 3 31 117 2914 0300 23 083 0030 30 GLEN Sr NW IND9}i00LDISTRCT423- CEVTRAL D STRCT 30 GLEN Sr NW HUTO -II NSDN M N 55350 LOTS3- 4 -5 -6& N10' OF LOTS 1 & 2, B_CKK40, LM. GAZ1N'S9JEDIM9CNOFLOT10, BLOCK 40, NORTH HALF OTYOF HUTO-II NSDN $28,889.45 $28,889.45 4 0111630120010 230010200 1200RDBEiTSfD9N INO93-001 DISTRCT423- HIGHS }IDOL 30 GLEN STNW HUTCHI NSDN M N 55350 NW1 /4 BIN 1 /4EKN2FODS &EKW240DS=ON01- 116 - 3038.CID A= $447,657.79 $447,657.79 5 0111630130010 230010100 875SZHOCLRD9N INO8D-00LDISTRCT423- WE9rB_EM 30 GLEN SrNW HUTO- IIN93NMN55350 14.64 ACOF SN 1/4 BIN 1 /4 337 CN 10-116-30 $72,224.08 $72,224.08 6 0711629 04 0050 23 230 0285 1095 Hwy 15 S HUTCHI N97N HEALTH 1095 Hwy 15 S HUTCHI NEON MN 55350 PART OF LOT 16 & 18 N OF DCTEJ90N OF CENTURY AVE, AUDITORSFLAT OF 337ON 07 -116 29 $67,180.12 $67,180.12 PAfdd NG LOT B $162,943.23 $0.00 PAfdd NG LOT J $47,153.01 $0.00 FlREDEFr $42,917.97 $0.00 ITOTAL ASSESSMENT ROLL NO. 5106 $253,014.21 $724,580.26 $724,580.26 Total Project Cost: $977,594.47 G WSSESSM ENT ROLLSV OLLS \2013 \SA5106- L10P13-10 Parking Lots \C-23-ASSESSMENT ROLL AR-5106 L10P13-10- Revised 06-1 9-2013 -Page 1 of 1 RESOLUTION NO. 14166 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 10 /PROJECT NO. 13 -10 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: 2013 City Parking Lot Improvements: City Parking Lot B - Franklin St SW /1st Ave SW /Glen St SW across from Park Elem. City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment Fire Dept. - 246 Adams St SE /205 3rd Ave SE School District locations: Administration Bldg - 30 Glen St NW High School - 1200 Roberts Rd SW West Elementary - 825 School Rd SW Hutchinson Health: West Parking Lot — 3 Century Ave SW and others to be determined, by construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Knife River Corporation of Sauk Rapids MN $877,796.73 Wm Mueller & Sons, Inc of Hamburg MN $893,634.72 Duininck Inc of Prinsburg MN $898,026.70 and whereas, it appears that Knife River Corporation of Sauk Rapids MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Knife River Corporation of Sauk Rapids MN in the amount of $877,796.73 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 25th day of June 2013. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 10 /PROJECT NO. 13 -10 $877,796.73 PARKING LOTS 4 BID OPENING: 06/10/2013 AT 9:00 AM ENGINEER'S ESTIMATE $976,511.55 COMPLETION DATE: 08/30/2013 4 $350.00 $1,400.0 LF 1257 $3.00 Knife River Corporation Wm Mueller & Sons Inc Duininck Inc $3.00 $1,005.0 SY 306 $3.00 $918.0 4787 Shadow Wood Dr NE 831 Park Ave 408 6th St $8,720.0 SY 78 $3.00 $234.0 SY Sauk Rapids MN 56379 P O Box 247 P O Box 208 SY 355 $4.25 $1,508.% EA H KRCMN.SUBQUOTES @KNIF Hamburg MN 55339 Prinsburg MN 56281 z d $1,604.0 LF 807 $3.00 ERIVER.COM coryh @wmmueller.com estimator @duininck.com M w a ITEM DESCRIPTION 2591 z z Phone: 320 - 258 -2943 Phone: 952 -467 -2720 Phone: 320378 -6011 $6,840.0 CY 184 $9.50 > > Fax: 320-258-2940 Fax: 952-467-3894 Fax: 320378 -4978 SY 4032 $2.50 $10,080.0 SY 31167 $2.50 $77,917.E SY 2101.502 CLEARNG 2101.507 GRUBBI NG 2104.501 FEMOVECURB& GUTTff2 2104.501 FEMOVECUFB 2104.505 F;EM OVE CONCFE E 9 DBNALK 2104.505 FEMOVEBITUMINOUSPAV MENT 2104.505 FEM OVE CONCRETE DRVEWAY PAVEM ENT 2104.505 FEM OVE CONCRETE PAVEM ENT 2104.505 FEM OVE CONCRETE PAVEM ENT- FEINFORCED 2104.509 FEM OVE CATCH B49NCASHNGASS3\ABLY 2104.511 SAWINGCONCFEE (FULL DEPTF) 2104.513 SAWINGBITUMINOUSPAVH VI ENT (FULL DEPTH) 2105.501 COMMON EXCAVATION (EV) (P) 2105.501 COMMONS XCAVATONACGFEG4TEB4T- aA3S7(EV)(P) 2105.541 SUBGRADEOC)R;EC ON (FEagM ®AGGFEG4TECLASS7) (EV) 2105.541 SUBGRADEOC)R;EC ON (AGGFEGATE BAT- CLASS 5) (EV) 2105.526 SE=TOPSOILBORRaW (LV) 2105.604 GEOTDM LE FABR CTYPE 5 2112.604 SUBGRADE/ B49= PF;EPAPAl10N 2211.500 MAIM ACGFEG4TE BASE CLASS7 PRODUCTION (8" DEPTH) 2211.503 ACGFEG4TE BAT- CASS5 (CV) (P) 2301.501 F;S NFOR= CONCRETE PAVBVI BAIT 7' 2301.602 DRLLANDGfOUT DOWEL BAR (EPDXY COATED) 2301.604 CONCRETE PAVEIVI ENT 7' 2360.5031 TYPE SNNE4240B WEAR NG OOUFGE M IXTUF;E (1'/2' 2502.54114" P\/C DRAI N TI LE SDR35 W/ SOCK 2503.6021 CONNECT TO DQ S1 NG SFORVI 9BNERSTRJCTUFE 2504.6021 ADJUST GATE VALVE 2506.5021 CATCH B49 N TYPE 35 rage-i or 2 BIDPRICE BIDTOTAL $893,634.72 $500.00 $2,000.0 $500.00 $2,000.0 $5.60 $7,039.2 $5.60 $1,876.0 $8.20 $2,509.2 $3.50 $15,260.0 $8.20 $639.E $19.50 $5,460.0 $22.00 $7,810.0 $50.00 $400.0 $7.25 $2,907.2 $3.00 $2,421.0 $15.15 $29,860.E $24.40 $63,220.4 $17.50 $12,600.0 $29.00 $5,336.0 $44.00 $9,240.0 $1.80 $7,257.E $1.50 $46,750.E $1.05 $28,095.E $27.30 $36,855.0 $72.12 $25,602.E $18.50 $2,405.0 $52.78 $16,097.E $3.50 $6,618.E $6.20 $194,475.4 $7.90 $247,799. $7.85 $1,844.7 $34.60 $5,293.£ $250.00 $250.0 $180.00 $1,080.0 $200.00 $200.0 $140.00 $140.0 $1,467.00 $2,934.0 $943.20 $3,772.£ BIDPRICE1 BID TOTAL JBIDPRICE1 BID TOTAL $877,796.73 EA 4 $350.00 $1,400.0 EA 4 $350.00 $1,400.0 LF 1257 $3.00 $3,771.0 LF 335 $3.00 $1,005.0 SY 306 $3.00 $918.0 SY 4360 $2.00 $8,720.0 SY 78 $3.00 $234.0 SY 280 $3.00 $840.0 SY 355 $4.25 $1,508.% EA 8 $200.00 $1,600.0 LF 401 $4.00 $1,604.0 LF 807 $3.00 $2,421.0 CY 1971 $9.50 $18,724.E CY 2591 $9.50 $24,614.E CY 720 $9.50 $6,840.0 CY 184 $9.50 $1,748.0 CY 210 $30.00 $6,300.0 SY 4032 $2.50 $10,080.0 SY 31167 $2.50 $77,917.E SY 26758 $1.55 $41,474.E CY 1350 $28.50 $38,475.0 SY 355 $65.62 $23,295.1 EA 130 $18.50 $2,405.0 SY 305 $46.28 $14,115.4 :A4L 1891 $2.50 $4,727.E SY 31367 $6.30 $197,612.1 SY 31367 $8.10 $254,072.7 LF 235 $20.00 $4,700.0 LF 153 $40.00 $6,120.0 EA 1 $750.00 $750.0 EA 6 $750.00 $4,500.0 EA 1 $500.00 $500.0 EA 1 $500.00 $500.0 E77 2 $2,000.00 $4,000.0 E77 4 $700.001 $2,800.0 BIDPRICE BIDTOTAL $893,634.72 $500.00 $2,000.0 $500.00 $2,000.0 $5.60 $7,039.2 $5.60 $1,876.0 $8.20 $2,509.2 $3.50 $15,260.0 $8.20 $639.E $19.50 $5,460.0 $22.00 $7,810.0 $50.00 $400.0 $7.25 $2,907.2 $3.00 $2,421.0 $15.15 $29,860.E $24.40 $63,220.4 $17.50 $12,600.0 $29.00 $5,336.0 $44.00 $9,240.0 $1.80 $7,257.E $1.50 $46,750.E $1.05 $28,095.E $27.30 $36,855.0 $72.12 $25,602.E $18.50 $2,405.0 $52.78 $16,097.E $3.50 $6,618.E $6.20 $194,475.4 $7.90 $247,799. $7.85 $1,844.7 $34.60 $5,293.£ $250.00 $250.0 $180.00 $1,080.0 $200.00 $200.0 $140.00 $140.0 $1,467.00 $2,934.0 $943.20 $3,772.£ BIDPRICE1 BID TOTAL $898,026.70 $285.00 $1,140.00 $285.00 $1,140.00 $3.05 $3,833.85 $3.05 $1,021.75 $7.65 $2,340.90 $4.25 $18,530.00 $8.10 $631.80 $8.15 $2,282.00 $11.50 $4,082.50 $175.00 $1,400.00 $6.00 $2,406.00 $6.00 $4,842.00 $9.05 $17,837.55 $8.70 $22,541.70 $12.00 $8,640.00 $34.00 $6,256.00 $25.00 $5,250.00 $1.45 $5,846.40 $2.75 $85,709.25 $0.85 $22,744.30 $23.00 $31,050.00 $65.50 $23,252.50 $18.50 $2,405.00 $46.50 $14,182.50 $2.65 $5,011.15 $7.55 $236,820.85 $7.95 $249,367.65 $10.00 $2,350.00 $58.00 $8,874.00 $2,000.00 $2,000.00 $400.00 $2,400.00 $465.00 $465.00 $300.00 $300.00 $2,600.00 $5,200.00 $600.001 $2,400.00 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 10 /PROJECT NO. 13 -10 PARKING LOTS BID OPENING: 06/10/2013 AT 9:00 AM ENGINEER'S ESTIMATE $976,511.55 COMPLETION DATE: 08/30/2013 z _ d w a ITEM DESCRIPTION z > H z > a Knife River Corporation 4787 Shadow Wood Dr NE Sauk Rapids MN 56379 KRCMN.SUBQUOTES @KNIF ERIVER.COM Phone: 320 - 258 -2943 Fax: 320-258-2940 Wm Mueller & Sons Inc 831 Park Ave P O Box 247 Hamburg MN 55339 coryh @wmmueller.com Phone: 952 -467 -2720 Fax: 952-467-3894 Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator @duininck.com Phone: 320378 -6011 Fax: 320378 -4978 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL $877,796.73 $893,634.72 $898,026.70 36 2506.602 CASTINGAS93VIBLYR3067 -V EA 4 $700.00 $2,800.00 $873.00 $3,492.00 $600.00 $2,400.00 37 2521.501 4' O0NCFTE9DBNALK T 2274 $5.62 $12,779.88 $6.62 $15,053.88 $5.60 $12,734.40 38 2521.501 6' O0NCFTE9DBNALK 9= 126 $6.50 $819.00 $7.50 $945.00 $6.50 $819.00 39 2531. 501 OONCFTECUFB AND GUTTERB612 LF 380 $20.60 $7,828.00 $20.60 $7,828.00 $20.50 $7,790.00 40 2531.501 OONCFTECUFB AND GUTTERB618 LF 1474 $20.60 $30,364.40 $20.60 $30,364.40 $20.50 $30,217.00 41 2531. 501 O0NCITECUF;BANDGUTTERTYPES LF 1 109 $20.601 $2,245.40 $20.60 $2,245.40 $20.50 $2,234.50 42 2531.503 4' O0NCFE EM ®IAN SY 58 $38.70 $2,244.60 $38.70 $2,244.60 $38.50 $2,233.00 43 2545.501 ELECTPoCALUGHTINGSYSTTJVI LS 1 $3,920.00 $3,920.00 $4,500.00 $4,500.00 $3,900.00 $3,900.00 44 2563.601 TRAFRCODNTFDL LS 1 $6,000.00 $6,000.00 $5,500.00 $5,500.00 $2,000.00 $2,000.00 45 2564.531 9GN PAND_STYPEC T 16.5 $100.00 $1,650.00 $80.00 $1,320.00 $125.00 $2,062.50 46 2564.602 FILOCATESGN EA 4 $200.00 $800.00 $250.00 $1,000.00 $175.00 $700.00 47 2571.5021 DMDUOUSTFEEZ CAL B&B TFEE 2 $750.00 $1,500.00 $442.00 $884.00 $440.00 $880.00 48 2571.502 DEODUOUSTFEE NO. 21 /2" CAL B&B TFEE 3 $800.00 $2,400.00 $496.00 $1,488.00 $495.00 $1,485.00 49 2571.503 OR \1AMENTALTFEENO.20ODNT TFEE 2 $550.00 $1,100.00 $238.00 $476.00 $240.00 $480.00 50 2571.504 ODNIFEFDUSSHRJB NO.5 ODNT SHRJ 84 $90.00 $7,560.00 $42.90 $3,603.60 $42.90 $3,603.60 51 2571.507 PEF;ENNIALNO.1 ODNT PLANT 60 $40.00 $2,400.00 $12.60 $756.00 $12.60 $756.00 52 2573.5301NLETPROTEOTION EA 33 $200.001 $6,600.00 $120.00 $3,960.00 $75.001 $2,475.00 53 2575.5131 MULCH MATEPoALTYPE6 GOLD Ct 44 $90.00 $3,960.00 $57.80 $2,543.20 $57.801 $2,543.20 54 2575.505 MDDINGTYPELAWN SY 209 $15.00 $3,135.00 $8.25 $1,724.25 $6.251 $1,306.25 55 2582.501 PAVEM ENT MES SAGE (HANDICAPPED SYMBOL) WHITE PAINT EA 25 $30.00 $750.00 $25.00 $625.00 $15.00 $375.00 56 2582.501 PAVEM ENT MESSAGE (HANDICAPPED SYMBOL) YELLOW- PAINT EA 2 $30.00 $60.00 $25.00 $50.00 $15.00 $30.00 57 2582.502 4' MUDUNEWHITEPAINT LF 15396 $0.25 $3,849.00 $0.24 $3,695.04 $0.60 $9,237.60 58 2582. 502 4' MUDUNEYELLOW- -PAINT LF 1 5350 1 $0.251 $1,337.50 $0.24 $1,284.00 $0.60 $3,210.00 TOTAL LETTING NO. 10 /PROJECT NO. 13 -10 $877,796.731 $893,634.721 $898,026.70 Paget of 2 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Mosquito Control Program Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: This year's mosquito program began in May, with setting mosquito traps and applying larvacide in ponds. Due to the unseasonably cool weather, there were no mosquito populations until late in the week of June 2. Based on those trap counts early in the season, the first adulticide application was done on June 10, which was a delay of three weeks from the proposed seasonal start date. Because of all the rain this spring, once the hatch of mosquitoes took place, high numbers in the traps began to occur. Typical trap counts early in the mosquito season usually range from 25 -50. This season, when the hatch happened, the first trap counts were over 200. This high population is obviously due to the wet conditions and unseasonably late warm weather. To -date, two adulticide applications have occurred on June 10, and June 17. Subsequent scheduled adulticide applications will be done June 27, July 1, July 8, and July 15. After the July 15 application, staff will monitor trap counts to determine if subsequent adulticide applications are warranted. As part of the program, parks that have ball fields on them are treated with a barrier control application each time adulticide is applied. Because the program provides weekly adulticide applications and because the life cycle of a typical mosquito (about 10 days at 80oF), it wouldn't be cost - effective to treat more than once per week. The only benefit may be fewer immature insects if treatments were done more than once a week. There has also been discussion about aerial applications at the resource allocation committee, however Clarke does not directly offer aerial application, but they can coordinate aerial application. If the aerial treatment option were desired, staff would work with them to get a specific proposal and price point for that service. If that is something you'd like done, please let me know. BOARD ACTION REQUESTED: Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Redemption of Outstanding Bonds Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City of Hutchinson has three (3) outstanding bonding issuances from previous years that can be paid -off early to avoid paying the final year or two of interest on each of the three (3) different bonds. The 1992 G.O. Tax Increment outstanding principal debt of $40,000 can be redeemed early on 12/1/2013 to avoid making the final principal payment on 6/1/2014, resulting in a net interest cost savings of $1,050. The 2004 G.O. Tax Increment outstanding principal debt of $75,000 can be redeemed early on 8/1/2013 to avoid making the final principal payment on 2/1/2014, resulting in a net interest cost savings of $1,250. The 2002A G.O. Improvement Bond outstanding principal debt of $335,000 can be redeemed early on 8/1/2013 to avoid making the final principal payments ($165,000) on 02/01/2014 and ($170,000) on 02/1/2015, resulting in a net interest cost saving of $12,451.25. The total net interest cost savings of the three (3) outstanding principal debt amounts is $14,751.25. Finance and Administration have reviewed the current cash balances and future incoming cash flow streams into each fund as part of the analysis in determining if the outstanding principal on the bonds can be paid off early. The conclusion is that all three funds will have sufficient cash balances to achieve redemption of outstanding principal amounts early. It is the recommendation by staff to have council approve the resolution, authorizing redemption of the remaining portions of principal amounts early. BOARD ACTION REQUESTED: Approval of the Resolution Authorizing Redemption of Bonds Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CERTIFICATION OF MINUTES RELATING TO REDEMPTION OF OUTSTANDING BONDS Issuer: City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on June 25, 2013 at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (pages): 1 and 2 RESOLUTION NO. 14167 RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION PERMANENT IMPROVEMENT REVOLVING FUND BONDS, SERIES 2005E I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. 2013. WITNESS my hand officially as such recording officer this day of June, Jeremy Carter, City Administrator Councilmember introduced the following resolution and moved its adoption: RESOLUTION NO. 14167 RESOLUTION AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION PERMANENT IMPROVEMENT REVOLVING FUND BONDS, SERIES 2005E BE IT RESOLVED by the City Council of City of Hutchinson, Minnesota (the "City "), as follows: Section 1. The City has issued its (a) $605,000 General Obligation Tax Increment Bonds, Series 1992, dated, as originally issued, as of June 1, 1992 (the "Series 1992 Bonds ") pursuant to a resolution, adopted by this Council on April 28, 1992 (the "Series 1992 Bond Resolution "), (b) $2,150,000 General Obligation Improvement Bonds, Series 2002A, dated, as originally issued, as of October 1, 2002 (the "Series 2002 Bonds ") pursuant to a resolution, adopted by this Council on September 24, 2002 (the "Series "2002 Bond Resolution "), and (c) $625,000 General Obligation Tax Increment Refunding Bonds, Series 2004C, dated, as originally issued, as of August 24, 2004 (the "Series 2004 Bonds," together with the Series 1992 Bonds and the Series 2002 Bonds, the "Bonds ") pursuant to a resolution, adopted by this Council on July 27, 2004 (the "Series 2004 Bond Resolution," together with the Series 1992 Bond Resolution and the Series 2002 Bond Resolution, the "Bond Resolutions "). Section 2. (a) Series 1992 Bonds maturing in the years 2004 and thereafter, are subject to redemption and prepayment on June 1, 2003 and on any interest payment date thereafter, upon notice of call for redemption thereof mailed not less than 30 days before the date specified for redemption to the bank at which principal and interest are payable and to the holder of each bond, if known. (b) Series 2002 Bonds maturing in the years 2010 and thereafter, are subject to redemption and prepayment on February 1, 2009 and any date thereafter, upon notice of call for redemption thereof mailed not less than 30 days before the date specified for redemption to the bank at which principal and interest are payable and to the holder of each bond, if known. (c) Series 2004 Bonds maturing in the years 2012 and thereafter, are subject to redemption and prepayment on February 1, 2011 and any date thereafter, upon notice of call for redemption thereof mailed not less than 30 days before the date specified for redemption to the bank at which principal and interest are payable and to the holder of each bond, if known. Section 3. The City has determined that there exists sufficient moneys to (a) redeem on December 1, 2013 all of the outstanding Series 1992 Bonds in the outstanding principal amount of $40,000, (b) redeem on August 1, 2013 all of the outstanding Series 2002 Bonds in the outstanding principal amount of $335,000 and the Series 2004 Bonds in the outstanding principal amount of $75,000, and has requested that the City Council approve such redemption of the Bonds. The redemption of each series of Bonds described above is hereby approved and the Mayor and City Administrator are hereby authorized and directed to cause the Series 1992 Bonds to be redeemed on December 1, 2013 and to cause the Series 2002 Bonds and Series 2004 Bonds to be redeemed on August 1, 2013. Section 4. The City Finance Director, as registrar and paying agent for each series of Bonds, is hereby authorized and directed to cause the notice of redemption required by Section 3.05 of the respective Bond Resolutions to be mailed in accordance with such Section 3.05 to the registered holders of each series of Bonds to be redeemed. Attest: Adopted this 25th day of June, 2013. Mayor City Administrator The motion for the adoption of the foregoing resolution was duly seconded by Councilmember voted in favor thereof: and the following voted against the same: and upon vote being taken thereon, the following whereupon said resolution was declared duly passed and adopted. 2 HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: g Consideration of Non - Waiver of Tort Liability Limits for General Liability Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff F1 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: As part of the City's renewal of its general liability insurance policy, the City must decide whether or not the City wants to waive the statutory municipal tort liability limits from $500,000 per claimant to $1,500,000 per occurrence. If the City does waive this, the City must purchase excess liability coverage. Historically, the City has not waived the municipal tort because by doing so the City opens itself up to claims and potential payments above the statutory limit. The recommendation of staff is to continue to not waive the tort liability limits. BOARD ACTION REQUESTED: The Council is requested to not waive the tort liability limits. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Discussion of Community Event Signage Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Mayor Cook Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: For some time, feedback has been received from local event organizers in reference to signage permitted by the City of Hutchinson to promote events occurring in the City. This item on the agenda is to begin discussion on types of community event signage that is allowed by City Code currently and to establish a list of events that would be covered on an annual basis or on a request basis, along with any parameters to be considered. BOARD ACTION REQUESTED: Discussion only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: July 20, 2013 Dear Council Members, At the last council meeting we talked about having a workshop about the sign ordinance. That will be scheduled at some point. However, in the short term I think I would be helpful to have a discussion about signage for community events. The current ordinance allows exceptionsto the sign ordinance for 4-164 and community I'§IjUn�1 nf-6*ith council approval. Specifically the ordinance language is included below. § 154.139 (B) Nothing in this subchapter shall prevent the City Council from granting temporary permits for lights, banners, signs or decorations relating to civic or community celebrations, subject to conditions as the City Council may see fit to impose. We are fortunate to have as many community events as we have and to have so many businesses and volunteers working to help put them on. However, I think providing the ability to promote the events with some additional signage would help make them as successful as possible. SDme thoughts that come to mind would be establishing a list of events that would be covered, while allowing others on a request basis. We would also need to consider any parameters for determining which types of events would be covered aswell as any conditions such assize of signs, locations (for example possibly utilizing the northeast corner of Hwy 7 & 15), time that they could be displayed, maintenance and removal, etc. In the short term, if needed, we could notify upcoming event sponsors, such as RverSDng, that they could come forward with a request similar to how we allowed signage for the Orange Spectacular last year and use that asa template. In the future some other community events that come to mind could be the following. • Dairy Days • Water Carnival • RverSDng • Orange Spectacular • County Fair • Arts & Ctafts Festival • Bring It Home Event • Ralay for Life Thanks, Mayor Steve Cook HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: Temporary Reduction in Residential SAC & WAC Department: Administration LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: Periodically from time to time, feedback has been received from local residential developers about the willingness of the City of Hutchinson to offer a reduced SAC & WAC fee program or waive these fees altogether on a permanent or temporary basis to help aid in and encourage residential growth in the community. There have also been previous conversations at council meetings about exploring various opportunities that may aid in providing positive benefits for the community. Currently, the City of Hutchinson has a SAC & WAC Policy in place that staff has been utilizing to administer these connection charges. A brief overview of these fees and talking points can be discussed with the council at the next council meeting. Based on discussion if further staff action is required or a follow -up meeting is needed those things can be talked about at the council meeting on Tuesday. BOARD ACTION REQUESTED: Discussion on this item only Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=V�f� Request for Board Action 79 M-W Agenda Item: May Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 6/25/2013 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: For Council review, attached are the May Financial Reports for the general fund and enterprise funds. Also attached is the May Investment Report. Any questions can be directed to Andy Reid. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON Financial Report - GENERAL FUND For the month of May, 2013 SUMMARY FINANCIAL STATEMENT: Category 2013 Month of May 2013 YTD Ma y 2013 Budget g 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: 4005 Taxes & Penalties 10,521 10,521 4,491,446 4,480,925 0.2% - 4,491,446 0.0% 4050 Licenses 2,171 37,483 53,500 (16,017) 70.1% 50,141 53,500 93.7% 4070 Permits 29,055 61,188 168,925 (107,737) 36.2% 65,811 158,950 41.4% 4100 Intergovernmental 21,155 77,753 1,215,663 1,137,910 6.4% 90,376 1,269,711 7.1% 4250 Charges for Services 132,774 613,440 1,855,706 1,242,266 33.1% 633,119 1,852,400 34.2% 4400 Fines & Forfeitures 8,474 27,724 45,000 17,276 61.6% 23,030 45,000 51.2% 4620 Investment Earnings - (11,019) 50,000 (61,019) -22.0% (16,922) 35,000 - 48.3% 4700 Reimbursements 45,241 260,006 438,752 178,746 59.3% 260,742 407,152 64.0% 4800 Transfers 105,540 441,814 2,170,346 1,728,532 20.4% 330,329 2,090,376 15.8% 4890 Surcharge 855 1,448 350 1,098 413.7% 2,425 350 692.8% 4998 1 Fund Balance - - - - 0.0% - 10,000 0.0% TOTAL REVENUES 355,785 1,520,359 10,489,688 8,969,329 14.5% 1,439,050 10,413,885 13.8% EXPENDITURES: 6105 Salaries & Fringe Benefits 539,567 2,664,158 6,778,616 4,114,458 39.3% 2,618,044 6,633,597 39.5% 6200 Supplies, Repairs, Maint. 48,854 281,412 777,590 496,178 36.2% 292,390 790,835 37.0% 6300 Contracted Services 28,381 131,303 462,233 330,930 28.4% 108,099 462,442 23.4% 6306 Services & Charges 128,813 766,340 2,162,199 1,395,859 35.4% 882,764 2,155,664 41.0% 6700 Transfers - 48,618 95,486 46,868 50.9% 46,825 92,750 50.5% 6900 Misc. Expenses 18,118 122,090 213,564 91,474 57.2% 115,697 278,597 41.5% 7000 Capital Outlay 6,749 6,960 - (6,960) 100.0% 1,125 - 100.0% TOTAL EXPENDITURES 770,482 4,020,880 10 489 688 6,468,808 38.3% 4 064 945 10,413,885 39.0% TOTAL REVENUE OVER UNDER EXPENDITURES (414,697) 2 500 521 ) - (2,500,521) 100.0% (2,625,895) - 100.0% COMMENTS: REVENUES: Investment Earnings YTD activity includes an accrual reversal related to the 12/31/2012 market value adjustment on our investments. This reversal causes a negative variance all year until we book the 12/31/2013 market value Transfers Received the first half lease payment from Hutchinson Health in May; $102,103. Payment was not received until June last year. EXPENDITURES: Contracted Services YTD 2013 activity is up slightly over last year due in part to Senior Center trip expenses, which is offset by Services & Charges This expense category is down from last year primarily due to the late start on street maintenance. Last year's mild spring weather allowed for an earlier than normal start on the maintenance. Transfers The first half contribution to the HATS operating expenses was made in April; $48,618. Misc. Expenses YTD 2013 activity includes Police department expenditures related to the Safe & Sober grant; $10,722. These expenditures are offset by grant proceeds of $20,356. Capital Outlay YTD 2013 activity includes the expenditure to install new siding on the Kiwanis Park warming house; $6,304. EXPENDITURES BY DEPARTMENT: Department 2013 Month of May 2013 YTD May y 2012 Approved Budget 2012 Budget Balance % Used 2012 YTD May y 2011 Approved Budget % Used Mayor & City Council 2,987 16,813 52,016 35,203 32.3% 15,116 53,814 28.1% City Administrator 31,382 163,835 387,401 223,566 42.3% 156,656 380,851 41.1% Elections - 602 10,000 9,398 6.0% 823 16,000 5.1% Finance Department 45,209 155,172 371,863 216,691 41.7% 163,303 364,529 44.8% Motor Vehicle 29,981 129,128 275,413 146,285 46.9% 118,621 271,910 43.6% Assessing - - 61,911 61,911 - 61,911 Legal 19,780 92,904 252,067 159,163 36.9% 87,188 233,181 37.4% Planning 12,481 59,676 123,210 63,534 48.4% 60,717 117,320 51.8% Information Services 37,415 223,946 499,332 275,386 44.8% 162,204 452,687 35.8% Police Department 239,850 1,173,959 2,883,041 1,709,082 40.7% 1,232,522 2,989,966 41.2% Emergency Management 4,264 11,465 13,000 1,535 88.2% 5,638 13,025 43.3% Safety Committee 34 7,970 13,450 5,480 59.3% 7,726 13,450 57.4% Fire Department 25,732 134,705 309,187 174,482 43.6% 113,334 296,805 38.2% Protective Inspections 15,139 76,714 208,350 131,636 36.8% 65,967 206,188 32.0% Engineering 44,135 211,807 465,756 253,949 45.5% 194,233 457,614 42.4% Streets & Alleys 64,560 455,485 1,369,738 914,253 33.3% 605,240 1,308,421 46.3% City Hall Building 5,445 40,844 121,096 80,252 33.7% 49,407 121,698 40.6% Park/Recreation Administration 14,683 91,464 213,127 121,663 42.9% 89,287 215,295 41.5% Recreation 32,280 99,439 217,610 118,171 45.7% 93,921 217,894 43.1% Senior Citizen Center 8,360 32,202 69,749 37,547 46.2% 27,237 67,635 40.3% Civic Arena 18,405 166,259 331,469 165,210 50.2% 142,805 326,765 43.7% Park Department 72,238 281,795 757,260 475,465 37.2% 284,037 721,981 39.3% Recreation Building & Pool 11,611 54,869 185,885 131,016 29.5% 56,350 187,760 30.0% Events Center 14,998 85,769 213,650 127,881 40.1% 80,413 231,225 34.8% Evergreen Building 2,067 8,266 11,880 3,614 69.6% 4,294 12,305 34.9% Library 3,247 53,486 190,937 137,451 28.0% 51,609 183,970 28.1% Cemetery 10,477 29,578 109,104 79,526 27.1% 35,852 108,400 33.1% Airport 3,827 31,571 99,700 68,129 31.7% 28,857 100,235 28.8% Revenue Department - - - - - 50,000 Unallocated General Expense (105) 131,159 672,486 541,327 19.5% 131,587 631,050 20.9% TOTAL EXPENDITURES 770,482 4,020,880 10 489 688 6,468,808 38.3% 4,064,945 10 413 885 39.0% Department: Liquor Fund: ILiquor Category 2013 Month of Ma 2013 YTD Ma y 2013 Budget et 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: Liquor 661,459 654,647 1.0% 147,280 148,557 -0.9% Wine 4450 Sales - Liquor 147,280 661,459 1,803,150 1,141,691 36.7% 654,647 1,705,453 38.4% 4450 Sales - Wine 69,695 334,868 898,430 (563,562) 37.3% 313,957 852,364 36.8% 4450 Sales - Beer 241,416 928,393 2,709,500 1 781 107 34.3% 963,736 2,601,267 37.0% 4450 Sales - Other 476 5,470 14,470 (9,000) 37.8% 8,172 21,142 38.7% 4620 Investment Earnings 110 417 1,000 583 41.7% 745 1,000 74.5% 4700 Reimbursements 500 2,120 2,000 120 106.0% 2,211 2,000 110.6% 4998 JFund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 459,476 1,932,727 5 428 550 (3,495,823) 35.6% 1,943,467 5 183 226 37.5% Gross Margin % EXPENDITURES: 116,034 25.3% 479,392 24.8% 1,309,853 24.1% (830,461) 36.6% 470,777 24.3% 1,248,158 24.1% 37.7% 6800 Cost of Sales 342,832 1,450,799 4 115 697 2,664,898 35.3% 1,469,733 3 932 068 37.4% 6105 Salaries & Fringe Benefits 40,666 195,652 488,190 292,538 40.1% 193,429 436,850 44.3% 6200 Supplies, Repairs, Maint. 718 8,623 16 600 7,977 51.9% 4,636 16,600 27.9% 6306 Services & Charges 18,450 82,796 196,750 113,954 42.1% 72,646 186,500 39.0% 6600 Debt Service - - 128,295 128,295 0.0% 128,035 0.0% 6700 Transfers 435,000 435,000 0.0% 420,000 0.0% 6898 IDepreciation - 70,940 70 940 0.0% - 77 671 0.0% 6900 JMisc. Expenses - 1,644 3,650 21006 45.0% 944 31650 25.9% 7000 lCapital Outlay 14,098 14,098 31,000 16,902 45.5% - - 0.0% TOTAL EXPENDITURES 416,764 1,753,611 5,486,122 3,732,511 32.0% 1,741,389 5,201,374 33.5% TOTAL REVENUE OVER UNDER EXPENDITURES 42,712 179,116 (57,572)1 236,688 -311.1%1 202,078 (18,148)1 - 1113.5% COMMENTS: REVENUES: Sales Total 2013 sales are down 0.5% from last year while the YTD customer count is down 3.4 %, due primarily to slow beer sales. The weather continued to be the main factor affecting beer sales. Capital Outlay We spent $7,823 to replace the interior and exterior light fixtures with more efficient LED fixtures. The cooler lighting fixtures were also replaced at a cost of $6,275. YTD YTD May May Sales: 2013 2012 Change 2013 2012 Change Liquor 661,459 654,647 1.0% 147,280 148,557 -0.9% Wine 334,868 313,957 6.7% 69,695 64,390 8.2% Beer 928,393 963,736 -3.7% 241,416 247,388 -2.4% Other 5,470 8,172 - 33.1% 476 673 - 29.2% Total Sales 1,930,191 1,940,511 -0.5% 458,867 461,008 -0.5% YTD Customer Count 82,940 85,881 -3.4% 18,860 19,632 -3.9% Average Sale per Customer $ 23.27 $ 22.60 3.0% $ 24.33 $ 23.48 3.6% EXPENDITURES: Services & Charges Credit card fees are up slightly due to last year's decision to no longer accept checks for payment. This was anticipated in the budget process. Capital Outlay We spent $7,823 to replace the interior and exterior light fixtures with more efficient LED fixtures. The cooler lighting fixtures were also replaced at a cost of $6,275. Department: Creekside Fund: lCompost Category 2013 Month of Ma 2013 YTD Ma y 2013 Budget et 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: 4250 Charges for Services 770 8,165 129,000 120,835 6.3% 86,777 132,000 65.7% 4450 Sales - Bulk Product 45,017 56,783 200,000 (143,217) 28.4% 81,048 145,000 55.9% 4450 Sales - Bagged Product 721,574 1,646,548 1 982 500 (335,952) 83.1% 1,488,644 1 759 629 84.6% 4450 Sales - Other 25,285 69,888 52,250 17,638 133.8% 55,033 66,000 83.4% 4620 Investment Earnings (2,356) 2,500 (4,856) - 94.2% (1,949) - 100.0% 4700 Reimbursements 486 1,000 514 48.6% 852 1,000 85.2% 4998 JFund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 792,646 1,779,514 2 367 250 (587,736) 75.2% 1,710,406 2 103 629 81.3% Gross Margin % EXPENDITURES: 256,134 32.3% 573,345 32.3% 682,700 30.5% (109,355) 84.0% 503,182 31.0% 769,686 39.1% 65.4% 6800 Cost of Sales 535,742 1,199,873 1 552 050 352,177 77.3% 1,121,544 1 200 943 93.4% 6105 Salaries & Fringe Benefits 24,684 73,759 401,035 327,276 18.4% 180,844 478,605 37.8% 6200 Supplies, Repairs, Maint. 1,488 5,568 25 700 20,133 21.7% 4,756 24,350 19.5% 6300 Contracted Services 24,015 72,994 134,000 61,006 54.5% 33,894 58,000 58.4% 6306 Services & Charges 18,180 38,788 95,100 56,312 40.8% 24,951 117,800 21.2% 6700 Transfers - - 90,775 90,775 0.0% - 57,800 0.0% 6898 IDepreciation (20,000) (42,388) 56,680 99,068 - 74.8% (35,592) 70,290 - 50.6% 6900 JMisc. Expenses 192 2,628 14,340 11,712 18.3% 4,505 8,500 53.0% 7000 lCapital Outlay - 11,691 10,833 858 107.9% - 125,000 0.0% TOTAL EXPENDITURES 584,301 1,362,912 2,380,513 1,017,601 57.3% 1,334,901 2,141,288 62.3% TOTAL REVENUE OVER UNDER EXPENDITURES 208,345 416,602 (13,263)1 429,865 -3141.1%1 375 505 37 ,659)1 997.1% COMMENTS: REVENUES: Charges for Services 2012 activity includes the sale of the debagger to St. Cloud; $45,000. Sales After a slow start to the season, the month of May resulted in a 67% increase in bags shipped over last May. We anticipated shipping an additional 500,000 bags to Menards this season as part of the Garick contract, which is the main driver behind the May increase. YTD YTD May May Sales: 2013 2012 Change %° 2013 2012 Change %° Bagged (# of bags) 1,348,678 1,266,715 81,963 6.5% 705,609 422,796 282,813 66.9% Bulk (yards) - 6,463 (6,463) - 100.0% - 3,544 (3,544) - 100.0% EXPENDITURES: Contracted Services The majority of this expense category relates to temporary labor used in operations and marketing. Capital Outlay We made improvements to the bagging line as budgeted; $11,691. Department. Refuse Fund: Refuse Category 2013 Month of Ma 2013 YTD Ma y 2013 Budget et 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: 4100 Intergovernmental 2,216 2,216 12,500 10,284 17.7% 26,000 0.0% 4250 Charges for Services - - - 0.0% - - 0.0% 4450 Sales 94,024 469 736 1,145,150, 675 414 41.0% 470,128 1,143,100 41.1 % 4620 Investment Earnings 2 180 2,500 (4,680) - 87.2% (2,836) - 100.0% 4700 Reimbursements - - 0.0% 0.0% 4998 Fund Balance - - - 0.0% - - 0.0% TOTAL REVENUES 96,240 469,772 1,160,150 690,378 40.5% 467,292 1 1,169,100 40.0% EXPENDITURES: 6800 Cost of Sales - - - - 0.0% - 5,000 0.0% 6105 Salaries & Fringe Benefits 16,725 72,507 172,065 99,558 42.1% 72,861 148,420 49.1% 6200 Supplies, Repairs, Maint. 302 18,815 61,700 42,885 30.5% 6,664 68,700 1 9.7% 6300 Contracted Services 1,699 4,169 10,500 6,331 39.7% 3,073 15,000 20.5% 6306 Services & Charges 18,720 224,760 677,125 452,365 33.2% 268,733 658,417 40.8% 6600 Debt Service 4,292 1,809 24,261 22,452 7.5% - - 0.0% 6700 Transfers - - 55,000 55 000 0.0% 55,000 0.0% 6898 Depreciation - 132,510 132,510 0.0% 163,073 0.0% 6900 Misc. Expenses 54 54 100.0% 111 - 100.0% 7000 Capital Outla - 38,952 31,930 7,022 122.0% - - 0.0% TOTAL EXPENDITURES 41,738 361,066 1,165,091 804,025 31.0% 351,442 1,113,610 31.60/4' TOTAL REVENUE OVER UNDER EXPENDITURES 54,502 108,706 (4,941)- 113,647 - 2200.1% 115&50 55 490 208.8% X61Lyihyi1A0 Ill &I REVENUES: Intergovernmental YTD activity consists of the first quarter County reimbursement of the site monitor wages. For 2013, the reimbursement rate decreased by 50 %, as reflected in the budget. It is anticipated that we will not receive any reimbursement in 2014. Sales YTD sales are tracking with the budget. EXPENDITURES: Supplies, Repairs, Maint. This expense category reflects an increase due to an order for compost bags in early 2013; $12,093. Services & Charges The May hauling invoice was paid in June, causing the timing difference when compared to 2012; $38,671. Capital Outlay Unanticipated repairs and a motor rebuild on the grinder cost $38,952. Department: Water Fund: lWater Category 2013 Month of May 2013 YTD Ma y 2013 Budget g 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: Industrial 40,902,000 43,587,361 (2,685,361) -6.2% Total 170,090,000 183,553,361 4005 Taxes 46,060 129,248 420,000 (290,752) 30.8% 110,372 252,000 43.8% 4020 Special Assessments - - - 0.0% - - 0.0% 4100 Intergovernmental - - - - 0.0% - - 0.0% 4250 Charges for Services 4,155 41,517 41,000 517 101.3% 25,992, 32,000 81.2% 4450 Sales 169,454 856,511 2,347,500 1 490 989 36.5% 903,653 2,347,500 38.5% 4620 Investment Earnings (5,922) 20,000 (25,922) - 29.6% (7,257) 20,000 - 36.3% 4700 lReimbursements 100 1,511 64,148 (62,637) 2.4% 2,751 64,017 4.3% 4800 Transfers - - - 0.0% 30 - 100.0% 4998 lFund Balance - - - 0.0% - - 0.0% TOTAL REVENUES 219,768 1,022,865 2,892,648 1,869,783 35.4% 1,035,541 2,715,517 38.1% EXPENDITURES: 6105 Salaries & Fringe Benefits 39,351 176,972 465,623 288,651 38.0% 151,485 443,330 34.2% 6200 Supplies, Repairs, Maint. 7,321 37,758 128,825 91,067 29.3% 31,867 143,975 22.1% 6300 Contracted Services 6,550 14,906 40,000 25,094 37.3% 8,289 50,000 16.6% 6306 Services & Charges 64,186 179,361 400,470 221,109 44.8% 145,635 405,550 35.9% 6600 Debt Service - 189,910 1,218,848 1 028 938 15.6% 204,669 1,218,884 16.8% 6700 Transfers - 43,145 43,145 0.0% - 43,145 0.0% 6898 IDepreciation - 1,057,860 1 057 860 0.0% - 1 020 000 0.0% 6900 JMisc. Expenses 11 7,905 15,850 7,945 49.9% 7,544 15,850 47.6% 7000 lCapital Outlay 313,090 313,090 250,000 (63,090) 125.2% - 250,000 0.0% TOTAL EXPENDITURES 1 430,510 1 919,902 1 3,620,621 1 2,700,719 25.4% 549,489 3,590,734 15.3% TOTAL REVENUE OVER UNDER EXPENDITURES (210,741)1 102,963 (727,973)1 830,936 1 -14.1%1 486,052 875 217 -55.5% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax through March and Excise Tax on auto sales through April. Sales Industrial consumption is down 6% from last year due mostly to 3M. Commercial and residential consumption are down 12% and 6% respectively. EXPENDITURES: Services & Charges YTD 2013 expense is up from last year due to water main and hydrant repairs. Capital Outlay The 2013 activity consists of the replacement of the RO Membranes. YTD 2013 WATER CONSUMPTION YTD 2012 Change % Residential 99,341,000 105,977,000 (6,636,000) -6.3% Commercial 29,847,000 33,989,000 (4,142,000) -12.2% Industrial 40,902,000 43,587,361 (2,685,361) -6.2% Total 170,090,000 183,553,361 (13,463,361) -7.3% EXPENDITURES: Services & Charges YTD 2013 expense is up from last year due to water main and hydrant repairs. Capital Outlay The 2013 activity consists of the replacement of the RO Membranes. Department: Wastewater Fund: ISewer Category 2013 Month of May 2013 YTD Ma y 2013 Budget g 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: $ 12,847 178.7% HTI 45,304 41,585 3,719 8.9% 194 4005 Taxes 63,607 178,486 580,000 (401,514) 30.8% 152,419 348,000 43.8% 4070 Permits - 6,800 7,000 200 97.1% 6,700 7,000 95.7% 4250 Charges for Services - - 7,000 (7,000) 0.0% 820 7,000 11.7% 4450 Sales 300,794 1,444,587 3 190 000 (1,745,413) 45.3% 1,426,085 3 190 000 44.7% 4620 Investment Earnings (8,529) 20,000 (28,529) - 42.6% (10,878) 20,000 - 54.4% 4700 Reimbursements 2,129 9,899 64,148 (54,249) 15.4% 7,519 64,017 11.7% 4800 ITransfers - - - 0.0% - - 0.0% 4998 JFund Balance - - - 0.0% - - 0.0% TOTAL REVENUES 366,529 1,631,243 3 868 148 (2,236,905) 42.2% 1,582,665 3 636 017 43.5% EXPENDITURES: 6105 Salaries & Fringe Benefits 49,620 228,005 653,623 425,618 34.9% 249,013 623,725 39.9% 6200 Supplies, Repairs, Maint. 21,438 82,385 254,700 172,315 32.3% 99,005 405,500 24.4% 6300 Contracted Services 11,405 45,999 120,000 74,001 38.3% 19,734 120,000 16.4% 6306 Services & Charges 45,556 271,703 717 960 446,257 37.8% 287,190 747,300 38.4% 6600 Debt Service - 428,822 1,528,394 1,099,572 28.1% 434,319 1,527,212 28.4% 6700 Transfers - 43,145 43,145 0.0% - 43,145 0.0% 6898 Depreciation - 1,647,960 1,647,960 0.0% 1,620,000 0.0% 6900 Misc. Expenses 14,886 27,000 12,114 55.1% 15,736 27,000 58.3% 7000 Capital Outlay - - 350,000 350,000 0.0% - 350,000 0.0% TOTAL EXPENDITURES 128,019 1,071,800 5,342,782 4,270,982 20.1% 1,104,997 5,463,882 20.2% TOTAL REVENUE OVER UNDER EXPENDITURES 1 238,510 1 559,443 1 (1,474,634)1 2,034,077 -37.9% 477L668 (1,827,865)1 -26.1% COMMENTS: REVENUES: Taxes Sales This income category consists of the Local Sales Tax through March and Excise Tax on auto sales through April. Sewer sales for 2013 are tracking slightly overbudget due to Purified Renewable Energy hauling over 4,000,000 gallons of discharge water to the City's facility, resulting in additional revenue of $128,214. The City has a pre - petition bankruptcy claim of $87,214 regarding Purified Renewable Energy. The company is prepaying for post- bankruptcy service, however the pre - petition balance may be uncollectible. Flow revenue is down for Industrial and Commercial users while Residential is flat. Surcharge revenue is down substantially as Ohly addressed their issues in mid -2012. Industrial Users: YTD 2013 FLOW REVENUE YTD 2012 Change % YTD 2013 LOAD SURCHARGES YTD 2012 Change % 3M $ 60,031 $ 66,970 $ (6,939) - 10.4% $ 20,037 $ 7,191 $ 12,847 178.7% HTI 45,304 41,585 3,719 8.9% 194 - 194 0.0% Ohly 81,658 93,810 (12,152) - 13.0% 112,486 209,951 (97,465) - 46.4% Total $ 186,994 $ 202,365 $ (15,371) -7.6% $ 132,717 $ 217,141 $ (84,424) - 38.9% Residential $ 785,411 $ 783,164 $ 2,246 0.3% Commercial 1 202,614 213,399 10,786 -5.1% EXPENDITURES: Salaries & Fringe Benefits Wages are down this year due to a turnover in personnel. Department: Storm Water Fund: IStorm Water Utility Category 2013 Month of May 2013 YTD Ma y 2013 Budget g 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: 4070 Permits 140 510 510 100.0% 270 100.0% 4100 Intergovernmental - - - - 0.0% - - 0.0% 4250 Charges for Services - 75 1,000 925 7.5% 473 1,000 47.3% 4450 Sales 48,275 277,058 664,350 (387,292) 41.7% 258,700 613,250 42.2% 4620 Investment Earnings (2,350) 1,000 (3,350) - 235.0% (3,712) 1,000 - 371.2% 4700 Reimbursements 1,166 - 1,166 100.0% 914 - 100.0% 4998 lFund Balance - - - - 0.0% - - 0.0% TOTAL REVENUES 48,415 276,459 666,350 389,891 41.5% 256,645 615,250 41.7% EXPENDITURES: 6105 Salaries & Fringe Benefits 10,782 43,952 211,877 167,925 20.7% 42,882 205,610 20.97/o 6200 Supplies, Repairs, Maint. 869 1,480 29,100 27,620 5.1% 4,850 33,100 14.7% 6300 Contracted Services - - 20,000 20,000 0.0% 9,660 20,000 48.3% 6306 Services & Charges 16,605 23,200 124,300 101,100 18.7% 42,996 122,250 35.2% 6600 Debt Service - 129,667 198,857 69,190 65.2% 125,425 165,340 75.9% 6898 Depreciation - - 113,060 113,060 0.0% - 90,000 0.0% 6900 JMisc. Expenses 2,971 3 249 2,200 (1,049)1 147.7% 110 2,200 5.0% 7000 Ca ital Outlay - 120,000 1201 000 0.0% 157,000 0.0% TOTAL EXPENDITURES 31,227 201,548 819,394 617,846 24.6% 225,923 795,500 28.4% TOTAL REVENUE OVER UNDER EXPENDITURES 17,187 1 74,912 153 044 227 956 -48.9% 30 722 (180,250)l - 17.0% X61Lyihyi1A0k &I REVENUES: Sales Stormwater fees reflect an 8.3% increase for 2013 and is tracking to budget. EXPENDITURES: Services & Charges Contract Repairs & Maintenance and Equipment Repairs are down $19K compared to YTD 2012. Department: HATS Fund: HATS Category 2013 Month of May 2013 YTD Ma y 2013 Budget g 2013 Budget Balance % Used 2012 YTD May y 2012 Approved Budget % Used REVENUES: 4100 Intergovernmental 5,690 62,508 136,396 (73,888) 45.8% 65,576 131,150 50.0% 4250 Charges for Services 36,305 220,635 535,000 (314,365) 41.2% 177,644 480,000 37.0% 4620 Investment Earnings 368 1,000 (1,368) - 36.8% 399 1,000 - 39.9% 4700 Reimbursements 18,415 2 000 16,415 920.8% 415 2,000 20.7% 4800 Transfers - 46,618 93,236 (46,618) 50.0% 44,825 89,650 50.0% TOTAL REVENUES 41,995 347,809 767,632 419,823 45.3% 288,061 1 703,800 40.9% EXPENDITURES: 6105 Salaries & Fringe Benefits 5,364 28,388 52,665 24,277 53.9% 27,421 55,375 49.5% 6200 Supplies, Repairs, Maint. 26,617 200,863 535,000 334,137 37.5% 177,911 492,900 36.1% 6300 Contracted Services - - 1,105 1,105 0.0% - 1,455 0.0% 6306 Services & Charges 7,571 76,462 153,975 77,513 49.7% 51,578 1 154,000 33.5% 6900 Misc. Expenses - 35 77 42 45.5% - 70 0.0% 7000 Capital Outlay - - 20,500 20,500 0.0% - - 0.0% TOTAL EXPENDITURES 39,553 305,749 763,322 457,573 40.1% 256,910 703,800 36.5% TOTAL REVENUE OVER UNDER EXPENDITURES 2,442 42,060 4,310 37,750 1 31,151 COMMENTS: REVENUES: Intergovernmental This income category consists of the funding from the State and County. The State is paying monthly and the County is paying semi - annually in April and October. Charges for Services This income category consists of the fuel revenue from various governmental entities and City departments. Transfers This income category consists of the funding from the City and is paid semi - annually in April and October. EXPENDITURES: Supplies, Repairs, Maint. This expense category consists of the fuel purchased for use by various governmental entities and City departments. Services & Charges YTD 2013 expense is up from 2012 due to repairs made to the brine mixer. The expenses were covered by insurance with reimbursement reflected in the Reimbursement revenue line item. N Fyf & yvVt v n n bsz as of May 31, 2013 Asset allocation summary Value on % of 05/31/2013 ($) portfolio A Cash 3,000,100.98 22.42 Cash 3,000,100.98 22.42 B Fixed Income 10,378,683.84 77.58 us 10,129,509.48 75.71 International 249,174.36 1.87 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non - Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio $13,378,784.82 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis B # A Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 53 44 36 27 18 9 0 Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May 2013 2014 2014 0 Taxable income Total expected cash flow: $147,546.39 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 05/31/2013 ($) port. A Aaa/AAA/AAA 4 3,440,595.91 33.17 B Aa /AA/AA 3 2,536,883.33 24.36 C A/A/A 0 0.00 0.00 D Baa/BBB /BBB 0 0.00 0.00 E Non - investment grade 0 0.00 0.00 F Certificate of deposit 21 4,401,204.60 42.47 G Not rated 0 0.00 0.00 Total 28 $10,378,683.84 100% 4pwwr A Report created on: June 03, 2013 Page 1 of 3 N Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income !t v n n I&z Includes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities. as of May 31, 2013 Bond overview Total quantity 10,230,000 Total market value $10,322,578.32 Total accrued interest $56,105.52 Total market value plus accrued interest $10,378,683.84 Total estimated annual bond interest $152,664.25 Average coupon 1.52% Average current yield 1.48% Average yield to maturity 0.82% Average yield to worst 0.82% Average effective maturity 5.33 Credit quality of bond holdings Value on Effective credit rating Issues 05/31/2013 ($) A Aaa/AAA/AAA 4 3,440,595.91 B Aa /AA/AA 3 2,536,883.33 C A/A/A 0 0.00 D Baa/BBB /BBB 0 0.00 E Non - investment grade 0 0.00 F Certificate of deposit 21 4,401,204.60 G Not rated 0 0.00 Total 28 $10,378,683.84 % of port. 33.17 24.36 A F 0.00 0.00 0.00 6 42.47 0.00 100% Investment type allocation % of Tax - exempt / bond Investment type Taxable ($) deferred ($) Total ($) port. Certificates of deposit 4,401,204.60 0.00 4,401,204.60 42.41 Municipals 1,043,813.33 0.00 1,043,813.33 10.06 U.S. federal agencies 4,933,665.91 0.00 4,933,665.91 47.54 Total $10,378,683.84 $0.00 $10,378,683.84 100% Bond maturity schedule $ Millions 3.0 2.5 23.5 19.2 2.0 +8 � 75.8% 1.5 1.0 9.6 % 9.8 0.5 12.3% 7.4 0.0 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2024 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: June 03, 2013 Page 1 of 2 T T� ^ Prepared for City Hutchinson U L`J RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income IJ ` Includes all fixed -rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass - Through, Perpetual Preferred, and Foreign securities. as of May 31, 2013 Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield ( %) maturity ( %) Yield to worst ( %) Adjusted cost basis ($) Unrealized gain /loss ($) Mkt. value ($) % of bond portfolio 2013 6 996,000 13,180.00 1.32% 0.83 % 0.83 % 996,000 203.32 1,003,256.59 -9.65% 2014 3 998,000 29,986.00 2.96% 0.78 % 0.78 % 1,039,020 - 26,794.56 1,024,870.261 -9.81 % 2015 8 1,853,000 17,897.00 0.96% 0.54 % 0.54 % 1,853,000 14,802.66 1,874,157.991 18.0911. 2016 1 145,000 1,812.50 1.24% 0.89 % 0.89 % 145,000 1,638.50 147,189.701 1.42% 2017 5 1,548,000 42,048.75 2.57% 1.14% 1.14% 1,634,522.83 895.97 1,649,975.871 15.84/ 2018 1 240,000 3,240.00 1.32% 0.95 % 0.95 % 240,000 5,001.60 245,241.2712.37 2019 0 0 NA NA 1 2020 0 0 NA NA 1 2021 0 0 NA NA 1 2022 2 2,450,000 24,500.00 1.01% NA NA 2,450,000 - 20,012.00 2,438,025.501 23.549% 2023 2 2,000,000 20,000.00 1.01% NA NA 2,000,000 - 10,700.00 1,995,966.671 19.27% 2024 0 0 NA NA 1 2025 0 0 NA NA 1 2026 0 0 NA NA 1 2027 0 0 NA NA 1 2028 0 0 NA NA 1 2029 0 0 NA NA 1 2030 0 0 NA NA 1 2031 0 0 NA NA 1 2032 0 0 NA NA 1 2033 0 0 NA NA 1 2034 0 0 NA NA 1 2035 0 0 NA NA 1 2036 0 0 NA NA 1 2037 0 0 NA NA 1 2038 0 0 NA NA 1 2039 0 0 NA NA 1 2040 0 0 NA NA 1 2041 0 0 NA NA 1 2042 0 0 NA NA 1 2042+ 0 0 NA NA 1 Other 0 0 NA NA 1 Total 28 10,230,000 $152,664.25 1.48% 0.82% 0.82% $10,357,542.83 $- 34,964.51 $10,378,683.84 Report created on: June 03, 2013 Page 1 of 6 N Bond holdings - as of May 31, 2013 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. 10,230,000 1.52% 09/29/2018 NA $152,664.25 0.82% $10,357,542.83 NA $10,322,578.32 100% Total Bond Portfolio RATE CD /UT 1.48% 0.82% $- 34,964.51 $56,105.52 1 AMERICAN EXP BK FS UT US RT CD $10,378,683.84 3.30% Effective rating/ 3,300.00 Est. annual 100,000.00 Adjusted 100,040.00 0.97% % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2013 AMER EXP BK CENT UT US RT CD 100,000 3.30% 06/10/2013 3,300.00 1.81% 100,000.00 100.040 100,040.00 0.97% 03.3000% MAT 06/10/13 FIXED 3.30% 1.81% 40.00 1,555.07 RATE CD /UT AMERICAN EXP BK FS UT US RT CD 100,000 3.30% 06/10/2013 3,300.00 1.81% 100,000.00 100.040 100,040.00 0.97% 03.3000% MAT 06/10/13 FIXED 3.30% 1.81% 40.00 1,555.07 RATE CD /UT CIT BK SALT LK UT US RT CD 100,000 3.40% 06/10/2013 3,400.00 1.87% 100,000.00 100.041 100,041.00 0.97% 03.4000% MAT 06/10/13 FIXED 3.40% 1.87% 41.00 1,602.19 RATE CD /UT BANK OF INDIA NY US RT CD 200,000 0.35% 06/12/2013 700.00 0.38% 200,000.00 99.999 199,998.00 1.94% 00.3500% MAT 06/12/13 FIXED 0.35% 0.38% -2.00 326.03 RATE CD /NY BANK OF BARODA NY US RT CD 248,000 0.55% 08/07/2013 1,364.00 0.41% 248,000.00 100.026 248,064.48 2.40% 00.5500% MAT 08/07/13 FIXED 0.55% 0.41% 64.48 1,109.88 RATE CD /NY BEAL BNK LAS VEGAS NV US RT CD 248,000 0.45% 08/07/2013 1,116.00 0.41% 248,000.00 100.008 I 248,019.84 2.40% 00.4500% MAT 08/07/13 FIXED 0.45% 0.41% 19.84 905.03 RATE CD /NV Total 2013 996,000 1.32% 07/10/2013 $13,180.00 0.83% $996,000.00 $996,203.32 9.65% 1.32% 0.83% $203.32 $7,053.27 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2014 CHICAGO ILPROJ &TAX2006B Aa3 /AA - /A+ 500,000 5.30% 01/01/2014 26,500.00 1.21% 541,020.00 102.369 511,845.00 4.96% OID99.702BE /R/ 5.300010114 Aa3 /AA - /A+ 5.18% 1.21% - 29,175.00 11,041.67 DTD 032906 /IL Report created on: June 03, 2013 Page 2 of 6 N Bond holdings - as of May 31, 2013 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: June 03, 2013 Page 3 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2014 BANK OF CHINA NY US RT CD 249,000 0.60% 06/13/2014 1,494.00 0.25% 249,000.00 100.360 249,896.40 2.42% 00.6000% MAT 06/13/14 FIXED 0.60% 0.25% 896.40 691.74 RATE CD /NY HUNTINGTON NATL BK OH US RT CD 249,000 0.80% 12/15/2014 1,992.00 0.41% 249,000.00 100.596 250,484.04 2.43% 00.8000% MAT 12/15/14 FIXED 0.80% 0.41% 1,484.04 911.41 RATE CD /OH Total 2014 998,000 3.03% 05/08/2014 $29,986.00 0.78% $1,039,020.00 $1,012,225.44 9.81% 2.96% 0.78% $- 26,794.56 $12,644.82 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2015 ALLY BANK UT US RT 00.9500% CD 248,000 0.95% 02/09/2015 2,356.00 0.34% 248,000.00 101.038 250,574.24 2.43% MAT 02/09/15 FIXED RATE CD 0.94% 0.34% 2,574.24 722.94 /UT GOLDMAN SACHS BANK NY US CD 248,000 1.05% 02/09/2015 2,604.00 0.74% 248,000.00 100.518 249,284.64 2.41% RT 01.0500% MAT 02/09/15 1.04% 0.74% 1,284.64 799.04 FIXED RATE CD /NY DORAL BANK PR RT 00.9500% CD 248,000 0.95% 02/10/2015 2,356.00 0.34% 248,000.00 101.039 250,576.72 2.43% MAT 02/10/15 FIXED RATE CD 0.94% 0.34% 2,576.72 710.03 /PR GE CAP BK UT US RT 01.1000% CD 115,000 1.10% 06/08/2015 1,265.00 0.86% 115,000.00 100.484 115,556.60 1.12% MAT 06/08/15 FIXED RATE CD 1.09% 0.86% 556.60 596.11 /UT BANK LEUMI NY US RT CD 249,000 0.80% 06/15/2015 1,992.00 0.40% 249,000.00 100.803 250,999.47 2.43% 00.8000% MAT 06/15/15 FIXED 0.79% 0.40% 1,999.47 911.41 RATE CD /NY DISCOVER BANK DE US RT CD 248,000 1.05% 06/15/2015 2,604.00 0.65% 248,000.00 100.801 249,986.48 2.42% 01.0500% MAT 06/15/15 FIXED 1.04% 0.65% 1,986.48 1,205.69 RATE CD /DE SALLIE MAE BANK UT US RT CD 248,000 1.10% 08/10/2015 2,728.00 0.75% 248,000.00 100.760 249,884.80 2.42% 01.1000% MAT 08/10/15 FIXED 1.09% 0.75% 1,884.80 837.08 RATE CD /UT SAFRA NATL BK NY US RT CD 249,000 0.80% 08/17/2015 1,992.00' 0.45% 249,000.00 100.779 250,939.71 2.43% 00.8000% MAT 08/17/15 FIXED 0.79% 0.45% 1,939.71 573.04 RATE CD /NY Total 2015 1,853,000 0.97% 05/11/2015 $17,897.00 0.54% $1,853,000.00 $1,867,802.66 18.09% 0.96% 0.54% $14,802.66 $6,355.33 Report created on: June 03, 2013 Page 3 of 6 N Bond holdings - as of May 31, 2013 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Maturing 2017 Effective rating/ Est. annual Adjusted % of MASSACHUSETTS DEPT TRANS Underlying rating 500,000 2.41% Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond TAX SR B RV BE /R/ 2.408 (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2016 AMERICAN EXPRESS C NY US RT CD 145,000 1.25% 08/09/2016 1,812.50 0.89% 145,000.00 101.130 146,638.50 1.42% 01.2500% MAT 08/09/16 FIXED NR/NR /NR 1.24% 0.89% 1,638.50 551.20 RATE CD /NY Total 2016 CD 145,000 1.25% 08/09/2016 $1,812.50 0.89% $145,000.00 101.743 $146,638.50 1.42% MAT 08/03/17 FIXED RATE CD 1.24% 0.89% $1,638.50 $551.20 /UT Effective rating/ Est. annual Adjusted % of GE CAP RETAIL BK UT US RT Underlying rating 247,000 1.75% Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond 01.7500% MAT 08/03/17 FIXED (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3 /AA - /NR 500,000 2.41% 01/01/2017 12,040.00 1.49% 524,500.00 103.182 515,910.00 5.00% TAX SR B RV BE /R/ 2.408 NR/NR /NR 2.33% 1.49% - 8,590.00 5,016.67 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa /AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.91% 493,022.83 114.119 491,852.89 4.76% % DUE 011717 DTD 010907 FC NR/NR /NR 4.27% 0.91% - 1,169.94 7,820.85 07172007 GE CAP BK UT US RT 01.7500% CD 130,000 1.75% 08/03/2017 2,275.00 1.32% 130,000.00 101.743 132,265.90 1.28% MAT 08/03/17 FIXED RATE CD 1.72% 1.32% 2,265.90 168.29 /UT GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 1.32% 247,000.00 101.743 251,305.21 2.43% 01.7500% MAT 08/03/17 FIXED 1.72% 1.32% 4,305.21 1,373.73 RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.60% 240,000.00 101.702 244,084.80 2.36% 01.0000% MAT 10/03/17 FIXED 0.98% 0.60% 4,084.80 177.53 RATE CD /NJ Total 2017 1,548,000 2.79% 04/07/2017 $42,048.75 1.14% $1,634,522.83 $1,635,418.80 15.84% 2.57% 1.14% $895.97 $14,557.07 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 0.95% 240,000.00 102.084 245,001.60 2.37% MAT 10/04/18 FIXED RATE CD 1.32% 0.95% 5,001.60 239.67 /UT Total 2018 240,000 1.35% 10/04/2018 $3,240.00 0.95% $240,000.00 $245,001.60 2.37% 1.32% 0.95% $5,001.60 $239.67 Report created on: June 03, 2013 Page 4 of 6 N Bond holdings - as of May 31, 2013 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. 10,230,000 1.52% 09/29/2018 NA $152,664.25 0.82% $10,357,542.83 NA $10,322,578.32 100% Total Bond Portfolio 1.48% 0.82% $- 34,964.51 $56,105.52 $10,378,683.84 Report created on: June 03, 2013 Page 5 of 6 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2022 FHLB STEP UP CALL BOND 01.000 Aaa/NR/AA+ 950,000 1.00% 09/28/2022 06/28/2013 9,500.00 NA 950,000.00 99.294 943,293.00 9.14% % DUE 092822 DTD 092812 FC NR/NR /NR 100.00 1.01% NA - 6,707.00 1,662.50 03282013 FHLB STEP UP CALL BOND 01.000 NR/NR/AA+ 1,500,000 1.00% 12/28/2022 06/28/2013 15,000.00 NA 1,500,000.00 99.113 1,486,695.00 14.40% % DUE 122822 DTD 122812 FC NR/NR /NR 100.00 1.01% NA - 13,305.00 6,375.00 06282013 Total 2022 2,450,000 1.00% 11/23/2022 $24,500.00 NA $2,450,000.00 $2,429,988.00 23.54% 1.01% NA $- 20,012.00 $8,037.50 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2023 FHLB STEP UP CALL BOND 01.000 Aaa/NR/AA+ 1,000,000 1.00% 01/30/2023 07/30/2013 10,000.00 NA 1,000,000.00 99.742 997,420.00 9.66% % DUE 013023 DTD 013013 FC NR/NR /NR 100.00 1.00% NA - 2,580.00 3,333.33 07302013 FHLB STEP UP CALL BOND 01.000 Aaa/NR/AA+ 1,000,000 1.00% 01/30/2023 07/30/2013 10,000.00 NA 1,000,000.00 99.188 991,880.00 9.61% % DUE 013023 DTD 013013 FC NR/NR /NR 100.00 1.01% NA - 8,120.00 3,333.33 07302013 Total 2023 2,000,000 1.00% 01/30/2023 $20,000.00 NA $2,000,000.00 $1,989,300.00 19.27% 1.01% NA $- 10,700.00 $6,666.67 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM ( %)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy /Fitch /S &P) Quantity Coupon maturity Call price ($) Curr. yield ( %) YTW ( %) Unreal. g/I ($) price ($) Accr. interest ($) port. 10,230,000 1.52% 09/29/2018 NA $152,664.25 0.82% $10,357,542.83 NA $10,322,578.32 100% Total Bond Portfolio 1.48% 0.82% $- 34,964.51 $56,105.52 $10,378,683.84 Report created on: June 03, 2013 Page 5 of 6 Weed Notices Monthly Report May 2013 Monthly Summary of Weeds /Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds /tall grass on their property. Number of properties that received a removal notice 71 Number of properties cleared by City order 0 Number of properties pending compliance at month's end 71 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner City PID Maureeen E Norem 18492 Walden Ave 485 California St NW Hutchinson, MN 55350 36- 117 -30 -11 -0330 Norman & Judith Jones 424 S Davis 420 California St NW Litchfield, MN 55355 36- 117 -30 -14 -0041 Vance E Woller 486 California St NW 486 California St NW Hutchinson, MN 55350 36- 117 -30 -11 -0200 Veril D & Sharon Peterson 10665 Hummingbird St NW 478 California St NW Coon Rapids, MN 55433 36- 117 -30 -11 -0220 Danette Dodge Groebner 2090 Harvard St 505 California St NW Longmont, CO 80503 36- 117 -30 -11 -0420 Maria Elena Rojas De Barragan 304 11th Ave 791 California St NW Worthington, MN 56187 36- 117 -30 -06 -0310 Louis & Delores Brunner Trust 968 Hayden Ave SW 301 4th Ave NW Hutchinson, MN 55350 31- 117 -29 -12 -0120 Home State Bank 745 Hwy 7 West 225 Hwy 7 W Hutchinson, MN 55350 31- 117 -29 -12 -0250 Sam Ulland P O Box 907 430 Water St NW Winsted, MN 55395 31- 117 -29 -12 -0270 Sam Ulland P O Box 907 465 Water St NW Winsted, MN 55295 31- 117 -29 -12 -0360 Sam Ulland P O Box 907 455 Water St Nw Winsted, MN 55295 31- 117 -29 -12 -0370 Spencer & Whitney Durbin 206 Monroe St SE 206 Monroe St SE Hutchinson, MN 55350 06- 116 -29 -02 -0560 Jason T /Desiree N Larson 433 Erie St SE 433 Erie St SE Hutchinson, MN 55350 06- 116 -29 -07 -0390 Reiner, Charles Grover Iii 426 Monroe St SE 426 Monroe St SE Hutchinson, MN 55350 06- 116 -29 -07 -0550 Jeremy R Norcutt 326 Monroe St SE 326 Monroe St SE Hutchinson, MN 55350 06- 116 -29 -07 -0080 Leonard A Wendorff 62793 120th St 511 Monroe St SE Hutchinson, MN 55350 06- 116 -29 -07 -1000 Dennis A Jacques 105 Adams St SE 105 Adams St SE Hutchinson, MN 55350 06- 116 -29 -02 -0250 Paul D Krippner 205 Adams St SE 205 Adams St SE Hutchinson, MN 55350 06- 116 -29 -02 -0640 Nathanial Baldry 315 Adams St SE 315 Adams St SE Hutchinson, MN 55350 06- 116 -29 -07 -0140 Stix & Brix Inc 307 N Holcombe Ave 435 Adams St SE Litchfield, MN 55355 06- 116 -29 -07 -0590 Bryan P Larson 554 Adams St SE 554 Adams St SE Hutchinson, MN 55350 06- 116 -29 -07 -0740 Apostolic Lighthouse Church 560 Adams St SE 560 Adams St SE Hutchinson, MN 55350 06- 116 -29 -10 -0010 Veniamin Verstyak 570 Adams St SE 570 Adams St SE Hutchinson, MN 55350 06- 116 -29 -10 -0020 Charles O & Iverne J Brill 68355 233rd St 222 Jefferson St SE Dassel, MN 55325 06- 116 -29 -03 -0970 Mabel & Robert Baseman 1140 13th Ave NW 234 Jefferson St SE Hutchinson, MN 55350 06- 116 -29 -03 -0980 Berdette Schoep 142 3rd Ave SE 142 3rd Ave SE Hutchinson, MN 55350 06- 116 -29 -06 -0170 Chad R Darnell 504 Hassan St SE 504 Hassan St SE Hutchinson, MN 55350 06- 116 -29 -06 -0710 Steven L Kuehl 546 Hassan St SE 546 Hassan St SE Hutchinson, MN 55350 06- 116 -29 -06 -0750 Seyed M Yarand 1115 Jefferson St SE 138 6th Ave SE Hutchinson, MN 55350 06- 116 -29 -11 -0390 Charles & Johanna Roberts 655 Hassan St SE 655 Hassan St SE Hutchinson, MN 55350 06- 116 -29 -11 -0550 Thomas E Moses 830 Hassan St SE 830 Hassan St SE Hutchinson, MN 55350 06- 116 -29 -11 -0790 Seyed M Yarand 1115 Jefferson St SE 1115 Jefferson St SE Hutchinson, MN 55350 07- 116 -29 -02 -0040 Rem South Central 1125 Jefferson St SE 1125 Jefferson St SE Hutchinson, MN 55350 07- 116 -29 -02 -0060 Donald & Jean Gallagher 1397 Jefferson St SE 1397 Jefferson St SE Hutchinson, MN 55350 07- 116 -29 -08 -0100 Patricia M Moran 204 Eau Claire St SE 204 Eau Claire St SE Hutchinson, MN 55350 07- 116 -29 -10 -0240 Rolling Green Inc 15525 32nd Ave N 200 Eau Claire St SE Plymouth, MN 55447 07- 116 -29 -10 -0230 Rolling Green Inc 15525 32nd Ave N 1375 Sherwood St SE Plymouth, MN 55447 07- 116 -29 -10 -0210 Rolling Green Inc 15525 32nd Ave N 1363 Sherwood St SE Plymouth, MN 55447 07- 116 -29 -10 -0200 Rolling Green Inc 15525 32nd Ave N 1260 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -07 -1090 Rolling Green Inc 15525 32nd Ave N 1266 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -07 -1080 Rolling Green Inc 15525 32nd Ave N 1272 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -07 -1070 Rolling Green Inc 15525 32nd Ave N 1278 Denver Ave SE Plymouth, MN 55447 07- 116 -29 -10 -0060 Rolling Green Inc 15525 32nd Ave N 1287 Sherwood St SE Plymouth, MN 55447 07- 116 -29 -07 -1040 Rolling Green Inc 15525 32nd Ave N 1375 Sherwood St SE Plymouth, MN 55447 07- 116 -29 -10 -0210 Rolling Green Inc 15525 32nd Ave N 190 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -10 -0540 Rolling Green Inc 15525 32nd Ave N 182 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1860 Rolling Green Inc 15525 32nd Ave N 174 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1850 Rolling Green Inc 15525 32nd Ave N 166 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1840 Rolling Green Inc 15525 32nd Ave N 158 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1830 Rolling Green Inc 15525 32nd Ave N 150 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1820 Rolling Green Inc 15525 32nd Ave N 142 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1810 Rolling Green Inc 15525 32nd Ave N 134 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1800 Rolling Green Inc 15525 32nd Ave N 126 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1790 Rolling Green Inc 15525 32nd Ave N 118 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1780 Rolling Green Inc 15525 32nd Ave N 110 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1770 Rolling Green Inc 15525 32nd Ave N 102 Eau Clarie Ave SE Plymouth, MN 55447 07- 116 -29 -11 -1760 First Class Builders Inc 904 Hwy 15 South 1291 Denver Ave SE Hutchinson, MN 55350 07- 116 -29 -10 -0130 First Class Builders Inc 904 Hwy 15 South 1255 Denver Ave SE Hutchinson, MN 55350 07- 116 -29 -07 -1120 Leora Pittman 897 Lynn Rd SW 897 Lynn Rd SW Hutchinson, MN 55350 06- 116 -29 -13 -0420 Christopher A Miller 605 Lynn Rd SW 605 Lynn Rd SW Hutchinson, MN 55350 06- 116 -29 -12 -0500 Secretary of Housing & Urban Development c/o Michaelson Conner & Boul 4400 Will Rogers Pkwy #30 870 Grove St SW Oklahoma City, OK 73108 06- 116 -29 -13 -0410 Roger A Wersal 710 Walnut St NE 705 Franklin St SW Hutchinson, MN 55350 06- 116 -29 -11 -1120 Daniel & Jenny Linnea Benfield 636 Franklin St SW 636 Franklin St SW Hutchinson, MN 55350 06- 116 -29 -12 -0740 Linda D Cherrington 57917 Tenquist Rd 595 Franklin St SW Askov, MN 55704 -4226 06- 116 -29 -11 -0070 Stix & Brix Inc 307 N Holcombe Ave 550 Glen St SW Litchfield, MN 55355 06- 116 -29 -12 -0120 Gerald J Heintz 12211 590th Ave 628 Main St S Litchfield , MN 55355 06- 116 -29 -11 -0970 Laurie Levasseur 17325 651st Ave 834 Church St SW Buffalo Lake, MN 55314 01- 116 -30 -16 -0780 Barbara Arthur 924 Church St Sw 924 Church St SW Hutchinson, MN 55350 01- 116 -30 -16 -0630 Darell S Lange 567 Lynn Rd SW 567 Lynn Rd SW Hutchinson, MN 55350 06- 116 -29 -12 -0400 Darlys J Bauer 133 Lynn Rd SW 133 Lynn Rd SW Hutchinson, MN 55350 06- 116 -29 -04 -0250 LJA RA Hutrhins�n Flt�i }sink $ Redevelopment Authority Rg4ular Board Meeting Tuesday, March 19, 2013, 7:00 AM C'AM. 'ro ORD1?R: C.h.airmun Becky Felling called the meeting to order. Members Present: Clary Pore icr_ -foe I [raft acid I ouAim 1- 1o[nit]UiSt. Staff 11resen1. Jealt Ward mid Jkidy ['lemming. 2. ("ONS1DFRATION OF [11INtJ 'I'F.5 OF - rHi R1`6U1.AR BOA RD M1-1 °171N(; ON FEBRUARY 19, 2013 Jail Kraft Izluvui to approve the lltirttttes uf't17e regular board meeting as written. LouAnn Holmquist seconded and the motion carried unamillousl4•. 3. FINANCIAI, 14-113ORf1S I. -ouAmi Ilolmgitist moved to approve the City Center General I'und payments of S 3,21 1.27 for cheeks 8239 to 8 248 and the February 201 i City Center I Inancial Statements. And the Park Towers paynit'nts ol'$57,0 l +.e3,8 for checks 12305 to 12333 and consideration cat' Park Towers Revised December 31, 20 121' Vinancial Statements and January 30, "?f) U .loci Kraft seconded and the motion carried unt11lill10t.isl�. 4. PARKT[.]WI?,RS UPDATE March 2013 []ccuparlCV Report: 99 %. Because of some past issues we are now getting protessiunal rental history reports. including verification or }past addresses_ on applicants. To build tip the waitine, list, zi new il]e L'ntI , }3rol,�'lirlll lia-i 13evla iitll.11etltclitecl Mlerc euli-erlt tinarltS 1.u[er it Friend. Jean Ward updated the Board on the second large boiler replacemem prnject. Things are moving along. Tlie RF I "s are in and N i[I be having, all In -take meetim, with N1IIFA this week. Jealt Ward reviewed a memo with the Board on the decrease oi•2013 operating funds. .Irian is looking at whys to he mare cffi.cient with preventative rnaintenarlce. 5. 734 S[)UTHVVII W DRIVE UPDATE Judy Flemming gave the Roard a progress report on the rehab on 73.1 SoLrtilview Drive: they are working on the attic vents and wfdits. o. CONSIDERATION N CAF REV1S10] 1{112 llti'f'C1IINSUN 11R.A 1li)Mt? 1MPRC?VF1GiF;N'I LOAN PROGRAM (HII.P) a. LotlAnn Holmquist moved to approve the revision of the Hucchin tm HRA 1-Iclme Tniprovernent Lean Program Mll_,11). Gary Forcier semided and the motion carried unanimously. b. Joci Kraft inovcd to approve the FrQituLl HELP Loan cticltingent to I..oun Review Committee approval. I.ouAnn Iloi iquist seconded and the motion Carried unanimously l PDA'1 I: ON1 1 r107 LEWIS AVE, The purchase agreement will bQ going to the owner this week. We are still waiting can the ren-ioval of the inedical [tells on tile property. POINT T IN'IIMH I10NIEL1 SS COUNT SUMMARY Jean Ward mviewed with the Board the results 01'111e survey. 1r f..l :si• I I 1 1? fill , 1Bali" :. 9. C{l!.[MLTNICA'1'IUNS a. Copy of flow r•1'ollit presejlwtion o)f the H.RA Year Ead RQpcm gilen to the Cily Council. b. 5CDl' Rehaf) l .oun Cm mininWation with City Attorileti 10. ADJOURNMINT €..mAnrn I10111iLluist 1110\C i to aCljourn. 1-here being sic) other business, Chairillan Becky f=elling, dcclarW (lie Illee in_, �idjuumed. Recordud by Jean Ward, JIRA r'NeCUtive Director f.aVunnc ilaiiscii. 'S ecretaryll'reasurer•