09-21-2006 PLIBMPioneerland Library System Board
September 21, 2006, Meeting Minutes
Unapproved
The September, 2006, meeting of the Pioneerland Library System Board was called to
order by Chair Dan Reigstad at 7:30 p.m. in the Willmar Public Library meeting room.
Roll call was taken; a quorum was announced.
Agenda changes:
1) Addition of action on the Heritage Searchers annual agreement.
2) Request for the RLBSS Final Report and postage meter discussion to be tabled.
Francis Schweiss moved to approve the agenda as amended; seconded by Bev Wangerin;
carried.
Ron Antony moved to approve the July Board minutes; second by Paul Setzepfandt;
carried.
COMMITTEE REPORTS
A Finance Committee
1) Motion by Jeff Lopez to accept PLS's August budget report, second by Bev
Wangerin; carried.
2) Bills /check registers reflect routine expenditures. Hugh Wagner moved to approve the
bills and check register; second by Ron Antony; carried.
3) Spicer Construction grant. Robin deCathelineau explained that the Erickson
Memorial Library has seen substantial growth since its construction. Spicer seeks to
add 2,800 square feet to the existing 2,850 square foot building. See attached
handout. Board support is needed for Spicer to pursue the Minnesota Public Library
Accessibility and Construction Grant. Motion by Robin deCathelineau that the
Pioneerland Board of Directors approves a letter of support for the CijY of Spicer and
the Erickson Memorial LibrM as they apply for the Minnesota Public Libra
Accessibility and Construction Grant. Second by Paul Setzepfandt. Motion carried.
Chair Reigstad commended Robin deCathelineau and Spicer Head Librarian Sheila
Bosch for their efforts.
New board member Doug Tomschin was introduced. Tomschin will replace Brent Olson
as Big Stone County's representative on the PLS board.
4) Legislative resolution — Minnesota's Regional Libraries are seeking support from
cities and counties for a resolution on behalf of more state aid for regional libraries.
Lopez explained that it is important for local legislators and the lobbyist to present a
unified front and do not conflict. Copy of resolution attached. Motion by Jeff Lopez to
accept the resolution depending on the outcome of an upcoming teleconference with the
to (!a-)- I
lihEaDiRthyi,aL Second by Francis Schweiss. Motion Carried, Opposed: Ron Antony
and Jack Sandberg.
5) Postage meter lease — tabled
6) RBLSS (Final Report) — tabled
7) Motion by Jeff Lo ez to renew the annual contract with the Heritage Searchers --
Genealogical
Group. Second by Ron Antony. Motion carried.
8) 2007 Health Insurance Rates. Rates will increase 24 %. The board will discuss the
rates at the October board meeting after the head librarian's discuss it at their meeting on
October 4.
B Personnel
1) '-N'Iotion by Paul Setzepfandt to approve one new hires:
* David Nissen (Hutchinson) Assist 1
* Nicole Selchert (Madison) Assist 1
* Laura Morales (Willmar) Assist 1
* Linda Heinrich (Dawson) Assist 1
* Lisa Rosenau (Glencoe) Assist 2
* Tiffany- Waller (Glencoe) Assist 2
Second by Todd Patzer. Motion carried.
2) Paul Setzepfandt presented the following personnel policies for second reading:
206A — Non - represented employee hours
1501 — Eligibility
1502 — Compensation
Policies passed on a motion by Paul Setzepfandt and a second by Robin deCathelineau.
C Collection Development Committee
Pam Dille gave a report on the September 6 meeting. PLS is one library with 32
branches, however, we have discrepancies in policies. Collection Development manual
will be revised page by page.
One more member is needed. This committee will meet the second Tuesday of each
month.
D Technology Committee — Pam Dille gave a summary. Committee discussed
revisions on the internet safety, registration and computer workstation policies. The
drafts will be reviewed by the head librarians at the October 4"' meeting. Two members
needed.
&C4J1
E Plum Creek, SAM MIE, Pioneerland Steering Committee meeting Sept 6. Jack
Sandberg explained the meeting with consultants without directors present.
Possibilities for sharing resources were discussed, including: delivery services,
employee benefits, technology, etc. Sandberg stated the most striking thing from
the meeting is that Plum Creek System doesn't feel like they have a financial
problem Pioneerland sees this as our biggest issue. Paul Setzepfandt added that
Plum Creek is a federated system so the cities pick up more financial
responsibility. Plum Creek sees technology as their biggest issue. The
possibility of sharing Triple I was discussed. The consultants are looking into it,
however, the data base is difficult and expensive to merge. The consultants will
be at the October board meeting for discussion.
VI Old Business — None
VII New Business — None
Motion to ad'ourn at 8:20 pm by Eric Weiberg. Second by Jeff Lopez. Motion carried.
Stephanie Williams, Recording Secretary
Q C0.)1