05-19-2005 PLIBM................... ............................... . _ _ _ _ _
The May 19, 2005 meeting of the Pioneerland Library System Board was called to order in the Willmar Public Library Meeting
Room at 7:30 p.m. by Chair Garrison Hale, A quorum was announced. Guests were introduced. They are Jeanette Stottrup,
the Litchfield Head Librarian who also manages Grove City and Dassel, Lori Ortega, the Willmar Head Librarian, Scott Van
Buren, PLS auditor and Barb Hoyhtya from Canby. New members Brent Olson and Francis Schweiss were introduced.
Barbara Nelson motioned to approve the agenda. Second by PaulSetzepfandL Carried. Joan Reckdahf motioned to
approve the April 29, 2005 minutes. Second by Dan Reigstad. Carried.
Scott Van Buren presented a report on the 2004 audit. Reviewed the changes involved in the switch to the GASB 34
accounting system and gives PLS accounts a clean opinion. He also answered questions from board members. Richard Falk
motioned to approve the PLS 2004 audit Second by Reigstad. Carried.
Amy Wilde presented for the Finance Committee. Wilde motioned to
aPpmve the
Reckdahl. Carried. Wilde motioned to approve the Bills and Check registers. Second b Reigstad. report. Second by
board will need to approve the overall 2006 budget in June. Visit with your local librarians if you have gquuestia s on theirhe
budgets. Breakdown of the local budgets will be available after the 2006 budget is complete. The Finance and Ad Hoc
committees have approved the funding formula presented in Column F of the Funding Formulas Options sheet. This brings the
numbers used to create the formula up to date and involves more factors. Each entity will have 2 years in which to pay the
dollar amounts listed on the sheet. Wilde motioned to approve the use of the Column 1` formula. Second by Falk.
Carried. Note that this amount does not go toward Maintenance of Effort as it is for a capital expense. The Mardag grant that
we currently have will be extended as Director Houlahan requested. This will be brought for motion in June. The Kandlyohi
County Law Library contract is up for renewal This covers all PLS expenses involved in maintaining that collection. Wilde
motioned to renew the Kandiyohi County Law Library Contract. Second by Reigstad. Carried. The LSTA federal
delivery grant may be around $15,000. This is to go toward the $50,000 plus required to maintain our delivery contract. This
will be brought for action in June. Our new Telecom network agreement is less dollars and higher level of service than last year.
Wilde motioned to approve the new Telecom agreement with Direct Comrrw
agent of record. Second by Reigstad. Carried. nications, LLC. Second by Pat Brown.
Carried. PLS may designate an agent of record for our health insurance. Wilde motioned to designate Bill Ghukuske as
Beth Lunn presented for Technology. he passed 9Y . p out a confidential preliminary contract with 111. Members are to read through
and call Beth with questions or concerns before 5126. This will be brought for motion in June at which time, all dollar figures will
be included.
Dan Reigstad presented for the Personnel committee. New Policies will be covered at the next meeting. Reigstad motioned
to approve the hire of Rebecca Nelson at Willmar. Second by Setzepfandt Carried.
Other Business. Legislative update is in the Directors written report. Also, a verification to make sure that all are receiving the
monthly packet in the manner they requested. June 22 will be the next Head librarian meeting. Volunteers from the board are
requested to attend. Barb Nelson and Stacy Grothem will each attend % day. Mention was made by Chair Hale that there has
been very tentative discussion as to combining with other library systems. An e-mail will be going out to the Evaluation /Goals
committee regarding the next meeting date.
Nelson motioned to adjoum. Second by Schweiss. Meeting adjourned at 8.35.
Stacey Schuette
Secretary
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