05-18-2005 CSMMINUTES
CREEKSIDE COMPOST FACILITY ADVISORY BOARD
May 18, 2005 — 4:15 p.m.
Hutchinson City Center
Call to Order: 4:25 p.m.
Members Present: Brandon Fraser, Duane Hoversten, Doug Johnson, Bill Arndt, Gary
Plotz, Randy DeVries, Steve Madson and Casey Stotts.
Member Absent: Marion Filk
Others Present: Ken Merrill and Mayor Steve Cook
1. Consideration of Previous Meeting Minutes
Motion by Arndt, second by Hoversten, to approve meeting minutes from April
16, 2005. Motion carried unanimously.
2. Selection of a Chairperson
Motion by Hoversten, second by Fraser nominating Bill Arndt as the Chair of the
Compost Advisory Board. Motion carried unanimously.
3. Overview of Financial Picture — 2005 year -to -Date
Ken Merrill, Finance Director, presented before the group. Mr. Merrill presented
a statement of revenues and expenditures through April 2005. Mr. Merrill noted
that all expenses may not be portrayed due to year -end bills not coming in until
January - February, however all revenues are illustrated. All inventory has been
accounted for.
Total revenues year -to -date are at $932,347.74. Total expenditures year -to -date
are reported at $912,305.74. Net income year -to -date reports in at $20,042.00.
It was noted that a separate column should be designated for the Minneapolis
hauling contract. All of the money generated from the Minneapolis contract pays
for the costs associated with the contract.
Duane Hoversten noted that the cost of goods figure needs to be at 20% in order
for the facility to make a profit each month.
(a) Outside Accounting Expertise (Kara Colberg)
Gary Plotz noted that staff is struggling with production financial
reporting and thus are looking for further expertise in this accounting area.
4. Overview of Product Price Increases for 2006
Gary Plotz stated that staff has met with the City's auditor and a recommendation
has been made to increase prices on an average of 7.5 %. These price increases
are based on 2006 projections. Fuel adjustments will be made on outgoing loads.
5. Updates on Targeted Issues
a. Odor Measurement — The device has been received, staff has been trained
and the equipment has begun to be used.
b. Noise Measurement — A beeper has been placed on a unit that changes
volume based on the rpm of the machine. Mayor Cook noted that the
neighbors have the most concern with the noise of the beeper on the
skidsteer particularly.
c. Debagging and Demonstration/Equipment — The facility received the
equipmen, however the company had some trouble initially getting it to
nun correctly. This afternoon it was operating it as it should and the
company will supply a price quote tomorrow morning for renting it. The
company will also propose building a new machine that does exactly what
the compost facility needs it to do.
d. Bio- Filter for Tip -Floor Building — completely operational
e. Plantings /Berm — a meeting has been held with the neighbors and they
have requested that spruce trees be planted in the road ditch instead of the
berm being extended
f Cenex Property — The EDA has been working with Cenex on the various
properties it has in the City. Cenex is considering consolidating its three
sites and may have a decision in six weeks. One of the sites is currently
next to the compost facility.
6. Miscellaneous
Duane Hoversten noted quality concerns in the mulch. Debris such as two -by-
fours and nails were in the finished product. Doug Johnson noted that some
product was coming from Saumtec and this product will no longer be accepted.
This issue will be resolved with product intake and processing. General
discussion was held about processing.
No further business to discuss — meeting adjourned at 530 p.m.