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cp06-11-2013AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 11, 2013 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Faith Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) SPECIAL MEETING OF MAY 7, 2013 (b) REGULAR MEETING OF MAY 28, 2013 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14157 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 2. ORDINANCE NO. 13 -709 — ORDINANCE VACATING AND RELEASING EASEMENTS OVER 32 LYNN ROAD SW (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO SUSTAINABLE FARMING ASSOCIATION ON AUGUST 10, 2013, FOR MINNESOTA GARLIC FESTIVAL LOCATED AT MCLEOD COUNTY FAIRGROUNDS (c) CONSIDERATION FOR APPROVAL OF IM - CHANGE ORDER NO. 7 — LETTING NO PARKWAY IMPROVEMENTS PHASE 2 - CHANGE ORDER NO. 1 — LETTING NO SITE IMPROVEMENTS - CHANGE ORDER NO. 3 — LETTING NO IMPROVEMENTS 3ROVEMENT PROJECT CHANGE ORDERS 8/PROJECT NO. 12 -09 — LES KOUBA 8A/PROJECT NO. 13 -08A — RAILROAD DEPOT 1/PROJECT NO. 12 -01 — 5TH AVENUE NW (d) CONSIDERATION FOR APPROVAL OF PURCHASE OF WASTEWATER TREATMENT FACILITY EQ BASIN LINER FROM ENVIRONMENTAL FABRICS INC. (e) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PEDDLER'S PERMIT TO GERALD JOHNSON FOR JUNE 16, 2013 CITY CO UNCIL AGENDA JUNE 11, 2013 (t) CONSIDERATION FOR APPROVAL OF ISSUING ANNUAL CATERER'S LICENSE TO NATHAN BUSKA OF ONE EYED WILLY' S LLC (g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM 3.2 MALT LIQUOR LICENSE TO KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL ON JUNE 14 & 15, 2013, AT MCLEOD COUNTY FAIRGROUNDS (h) APPOINTMENT OF BRUCE BJERKLUND TO SENIOR ADVISORY BOARD TO JANUARY 2014 (FILLING UNEXPIRED TERM OF CARROL OLSON) (i) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO NATIONAL ALLIANCE ON MENTAL ILLNESS ON JUNE 21 & 22, 2013, AT MCLEOD COUNTY FAIRGROUNDS 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. 10 min. (a) 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3/PROJECT NO. 13- 03) — ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND CHANGE ORDER NO. 1 Action — Motion to reject — Motion to approve 5 min. (b) CONSIDERATION OF ORDINANCE NO. 13 -711 - AN ORDINANCE GRANTING A FRANCHISE TO GEORGE W. QUAST TO PLACE FLOWER POTS ON CITY SIDEWALK LOCATED AT 25 2ND AVENUE SE (SET SECOND READING OF ORDINANCE FOR JUNE 25, 2013) Action — Motion to reject — Motion to approve 9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 15 min (a) HUTCHINSON HEALTH 2012 ANNUAL REPORT — DR. MULDER 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO SECURITY SERVICES AGREEMENT WITH HUTCHINSON HEALTH Action — Motion to reject — Motion to approve 2 CITY CO UNCIL AGENDA JUNE 11, 2013 10 min (b) CONSIDERATION FOR APPROVAL OF TRAIL IMPROVEMENT AND USE AGREEMENT — THE GREENS, FAIRWAY ESTATES SECOND ADDITION Action - Motion to reject — Motion to approve 10 min (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR RAILROAD DEPOT SITE IMPROVEMENTS PROJECT (LETTING NO. 813, PROJECT NO. 13 -08B) Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JUNE 25, 2013, AT 4:00 P.M. TO DISCUSS POSSIBLE INCLUSION OF HELICOPTER IN VETERANS MEMORIAL PARK Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2013 (b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 24, 2013 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MAY 7, 2013 (d) PUBLIC LIBRARY BOARD MINUTES FROM APRIL 29, 2013 (e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2013 13. MISCELLANEOUS 14. ADJOURN MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 7, 2013 — 5:30 P.M. 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski and Mary Christensen. Members absent were Bill Arndt and Gary Forcier. Other present was Jeremy Carter, City Administrator. 2. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ENTERING INTO A CONTRACT WITH CIVIC SYSTEMS TO PROVIDE CORE SOFTWARE PRODUCTS Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that the item being presented tonight is to move forward with a software conversion program. Mr. Kloss explained the process used for the Request for Proposals. The results of the RFP process singled out Civic Systems. Civic Systems will provide software for various departments throughout the City. This is a completely integrated system, less complicated for the end user, more control over configuration and better reporting. E- billing in utility billing will be available. Staff time will be saved with software efficiencies and IT demands should be similar to what is had now. Andy Reid, Controller, presented before the Council. Mr. Reid explained the cost savings of converting to a different provider. The purchase price is $139,500. One time cost of $81,950 for conversion costs. Training costs of $32,100 will be seen one time. Along with hardware, licensing, travel costs and a contingency, the total cost will be $285,550. Annual fees consist of $31,850, whereas the current provider is at a rate of $156,761. The pay back is estimated at 2.3 years. An annual savings of $124,911 will be seen. Mr. Kloss explained the LOGIS consortium, which the City is a part of now. The consortium as a whole must agree on any changes that Hutchinson may wish to see. Another benefit of the new software is that the entire City will be license, versus per module or user. Mr. Kloss noted that he had contacted eight cities in Minnesota that use Civic Systems and all feedback was outstanding. Mr. Kloss further explained the virtual environment. Motion by Czmowski, second by Christensen, to approve entering into contract with Civic Systems to provide core software products. Motion carried unanimously. 3. ADJOURN Motion by Czmowski, second by Christensen, to adjourn at 6:00 p.m. Motion carried unanimously. MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 28, 2013 I . CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Lanny Penwell, Evangelical Free Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Christensen noted that Head Librarian, Mary Henke, will be retiring on June 7, 2013. Ms. Henke's retirement party is being held June 7th from 4:00 — 6:00 p.m. at the Public Library. Jeremy Carter, City Administrator, recognized the First Congregational Church of Christ in planting over 50 trees in Masonic West River. This effort was led by Peg Carls. Mr. Carter also recognized the Hutchinson Downtown Association in planting the flower pots in the downtown area. Council Member Christensen and Mayor Cook also mentioned that a Hutchinson Chamber Leadership Institute group volunteered at the Harrington- Merrill House and made many improvements. Mayor Cook also recognized the veterans' group for the Memorial Day service. Council Member Arndt thanked John Olson and his group on the cemetery setup and maintenance. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF MAY 14, 2013 Motion by Christensen, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14147 — RESOLUTION AMENDING THE GENERAL FUND BUDGET BY INCREASING REVENUE AND EXPENDITURES TO ACCOUNT FOR AN UNBUDGETED PORTABLE SECURITY SYSTEM PURCHASE USING DRUG FORFEITURE DOLLARS CITY COUNCIL MINUTES —MAY 28, 2013 2. RESOLUTION NO. 14148 — RESOLUTION AMENDING RESOLUTION NO. 14028 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE (b) PLANNING COMMISSION ITEMS CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW VILLAGE RANCH BOYS GROUP HOME AT 851 DALE STREET SW TO INCREASE NUMBER OF RESIDENTS FROM 10 TO 12 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1415 1) 2. CONSIDERATION OF VACATION AND RELEASE OF EASEMENTS OVER 32 LYNN ROAD SW WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 13 -709 FOR JUNE 11, 2013 AND ADOPT RESOLUTION NO. 14155) (c) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 CITY PARKING LOT IMPROVEMENTS PROJECT (LETTING NO. 10, PROJECT NO. 13 -10) (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 13 -03) (e) CONSIDERATION FOR APPROVAL OF DAIRY DAY CELEBRATION ON JUNE 7, 2013, (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 7(b)2, 7(c) and 7(f) were pulled for separate discussion. Motion by Forcier, second by Czmowski, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(b)2 had further discussion. Dan Jochum, Planning Director, noted that he inadvertently did not include the ordinance associated with this agenda item. Motion by Arndt, second by Christensen, to approve Item 7(b)2. Motion carried unanimously. Item 7(c) had further discussion. Mayor Cook noted that this project is being split 50/50 by the City and neighboring property owners. Mayor Cook noted he is having second thoughts on whether or not this is the best way to assess the project. Mr. Carter noted that perhaps the allocation splits could be determined after the bids are received and the final costs are known. The final roll does not need to be adopted until October. Motion by Czmowski, second by Cook, to approve Item 7(c). Motion carried unanimously. 2 CITY COUNCIL MINUTES MAY 28, 2013 Item 7(f) had further discussion. It was note that Council Member Forcier will be abstaining from voting on this item. Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(f). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10 min (a) DISCUSSION OF TRAIL IMPROVEMENTS AT THE GREENS, FAIRWAY ESTATES SECOND ADDITION Jeremy Carter, City Administrator, noted that this topic was discussed at the last Resource Allocation Committee. This topic surrounds incorporating a private trail into the City's trail system, including maintenance. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the "Greens" development was put into place in 1999 with the agreement that a five -foot sidewalk would be put in place on Lot 3. The entire development is in Lot 3. Mr. Olson noted that over the years, he has worked with the homeowners' association on proper trail maintenance, placement, etc. It is the wish of the homeowners' association to have the City maintain the trail in their development in the future and take it over as a City trail. The City is contemplating incorporating the majority of the Greens trail into the City's trail system because of the trail system along School Road and the Golf Course Road. A portion of the trail is already lying on City property. 85 homes would gain access to the City's trail system if the Greens trail were incorporated, with an additional 25 homes that could be added from vacant lots. This area can capture a high amount of traffic from the other areas. The motivation in connecting with the Greens trail is to expand the trail system to potentially 100 more homes. The City would maintain the trail as it does its current trail system. Snow removal would be a discretionary choice of the City. Mr. Olson broke down the cost estimates for each specific piece of work. East end of trail — cost estimate $29,000. Upgrade trail on Greens property is $23,500 with a $1000 contribution by the Greens. An additional $14,000 would be needed to upgrade the trail on the City's property. An estimated total of $37,000 - $54,000 to improve areas and add link to the City's system. The Greens' would be responsible for the landscaping and a portion of the trail on the north end would be kept as private. The Council concurred that this partnership should continue to be developed. Marc Sebora, City Attorney, noted that the Council should keep in mind how this partnership differs from other private trails held by other homeowners' associations. The main driver with this project is the incorporation into the City's system. The other private trails systems are rather disconnected from the City's trail system. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 5 min (a) CONSIDERATION FOR APPROVAL OF RESOLUTION REQUESTING DELEGATION OF AUTHORITY FOR MNDOT WATER STREET GARAGE (464 WATER STREET NW) CITY COUNCIL MINUTES —MAY 28, 2013 John Olson, Public Works Manager, explained that MnDOT currently maintains property at 464 Water Street NW which includes a vehicle /equipment storage building, a garage space and a storage area. This area used to be used by MnDOT before the HATS building was constructed and was most recently used by Trailblazer before their operations moved to Glencoe. Staff was given information that the City could request permission to have the local MnDOT district delegate authority to the City for this property and the City could use the property at no initial cost, as long as it is used for transportation purposes, which includes off - season storage of equipment. Any future sale of the property would benefit the State of Minnesota. MnDOT has completed Phase 1 and 2 environmental studies that indicate no action is necessary unless the previous location of the truck station fueling site was excavated. If any future improvements are made by the City, the State would deduct the cost of City improvements from any future appraised value of the property at the time of any future sale. Mr. Olson addressed the site and buildings. Mr. Olson noted that, if anything, a roof may need some addressing. The bituminous space is well -kept and the entire area is fenced. Motion by Arndt, second by Forcier, to approve Resolution No. 14156, requesting delegation of authority for MnDOT Water Street garage. Motion carried unanimously. 10 min (b) CONSIDERATION FOR APPROVAL OF AMENDING /AFFIRMING /ABOLISHING CITY OF HUTCHINSON POLICIES - POLICY NO. 2.27 — MEMORIAL TREE PROGRAM (AMEND) - POLICY NO. 2.28 — PARK & RECREATION REGISTRATION PROCESS (AMEND) - POLICY NO. 2.29 — RECREATION TOURNAMENT POLICY (AFFIRM) - POLICY NO. 2.30 — RECREATION DEPARTMENT FACILITY USAGE (AFFIRM) - POLICY NO. 2.31 — MASONIC/WEST RIVER PARK USAGE (AFFIRM) - POLICY NO. 2.32 — SCHOOL /CITY ARENA CONTRACT (ABOLISH) Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed several policies related to the Parks & Recreation Department. Mr. Carter reviewed Policy No. 2.27 — Memorial Tree Program. The only revision noted was the change of City Forester to Natural Resource Specialist. Mayor Cook noted that benches are also donated, and perhaps they should be included. The policy will be updated to "Memorial Bench and Tree Program" and benches will be included throughout the policy. Mr. Carter next reviewed Policy No. 2.28 — Park & Recreation Registration Process. Mr. Carter explained that this policy has been revised rather heartily. The registration process also includes a refund and cancellation process and details for giving refunds and class cancellations have been specified. The cancellation /transfer fee has been increased from $2 to $4. Sections have been added pertaining to how payment will be received, the use of photographs, the use of school facilities and a non - endorsement policy. In addition, an equal opportunity statement has been added to the policy. Mr. Carter then reviewed Policy No. 2.29 — Recreation Tournament Policy, Policy No. 2.30 — Recreation Department Facility Usage and Policy No. 2.31 — Masonic/West River Park Usage. No revisions to these policies are being recommended. Mayor Cook suggested that as part of the 11 CITY COUNCIL MINUTES —MAY 28, 2013 volunteer program, a host should be included within the campground to collect fees and be the eyes and ears of the campground. Council Member Czmowski suggested bringing back the kayak/canoe rental and then that area and position could perform the same function. Lastly, Mr. Carter reviewed Policy No. 2.32 — School /City Arena Contract. Mr. Carter explained that staff is recommending that this policy be abolished since the School and City have in place a signed agreement for the use of the arena by the school district. Motion by Czmowski, second by Forcier, to approve the policies as identified above. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items. (a) PLANNING COMMISSION MINUTES FROM APRIL 16, 2013 (b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM APRIL 16, 2013 (c) TREE BOARD MINUTES FROM APRIL 29, 2013 (d) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR APRIL 2013 13. MISCELLANEOUS Mary Christensen — Council Member Christensen noted that an open house is being held this Thursday from 7:00 — 8:00 p.m. at the Center for the Arts to meet the artists whose artwork have been selected for the first Hutchinson Sculpture Stroll. John Olson — Mr. Olson updated the Council on filling of potholes. The larger repairs have been completed. The area by the sanctuary has been graded but will need to be again and staff is planning to do so this week. Bill Arndt — Council Member Arndt noted that a township official asked if the strip along Hwy 15 South could be snow maintained after the roundabout is put in. Mr. Olson noted a rate has been put together and will be communicated to the township official. Jeremy Carter — Mr. Carter noted that Board of Appeals training will be sent out to Council Members this week. He also explained that the Facilities Committee has completed an assessment for this year and they will be putting together a final inventory list of projects that could be considered. The Depot site project has had a slight delay due to profiling of the waste that needed to be completed. John Olson reminded listeners of the detours in place or that will be soon. June 3rd — Hwy 15 South for 5 CITY COUNCIL MINUTES MAY 28, 2013 roundabout project and the Jefferson Street detour is in place at Oakland Avenue. The first mosquito spray will be deferred past June 3rd due to the cool weather. Mr. Olson provided an update on the historic street signs project. Mr. Olson explained that cast aluminum has been identified that can be colored in a non - reflective lettering. Staff is inventorying all street signs and where historic street signs can be placed. Mayo Cook noted that at the last meeting in June the Council may consider a discussion on placing a helicopter in Veterans' Memorial Park. 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 6:55 p.m. Motion carried unanimously. I HUTMINSON aTY©OUNaL c'=y -f Aa� Request for Board Action 7AL =-M m I Agenda Item: Surplus Resolution Department: Police Department LICBUSEsBanCIN Meeting Date: 6/11/2013 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (M inutes): 2 License Contingency N/A Attadiments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: This is a request to sell surplus items from the Police furniture. BOARD ACTION REQUESTED: Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTElmpact: 0.00 Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 14157 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction — two loveseats. Items to be sold through Fahey Auction Service. Adopted by the City Council this 11th day of June 2013 Mayor City Administrator HUTMINSON aTY©OUNaL 0Y'�f A a_� Request for Board Action 7AL =-ft Agenda Item: Ordinance NO. 1 3-709-Ordinance Vacating /Releasing Easements 32 Lynn Rd SIA Department: Planning and Zoning LICBUSESEMON Meeting Date: 6/11/2013 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (M inutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: ORDINANCE NO. 13 -709 — ORDINANCE VACATING AND RELEASING EASEMENTS OVER 32 LYNN ROAD SW (SECOND READING AND ADOPTION) The request is for the release of property at 32 Lynn Road S.W., described on the survey from an easement to the City of Hutchinson recorded on February 28, 1944, in Book 21 of Misc., Page 270, document #A90130. BOARD ACTION REQUESTED: Approval of vacation and release of easements ordinance. Fiscal Impact: $ 0.00 Funding Source: n/a FTElmpact: 0.00 Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: n/a Remaining Cost: $ 0.00 Funding Source: n/a PUBLICATION NO. ORDINANCE NO. 13 -0709 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING AND RELEASING EASEMENTS OVER 32 LYNN RD. S.W. THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate and release easements located 32 Lynn Rd. S.W. Section 2. That the easements to be vacated and released are described as follows: Release property described as: Part of Lot 7, Riverview Subdivision of Lot 1, Lynn Addition, according to the plat and survey thereof on file and of record in the Office of the County Recorder in and for McLeod County. Minnesota, described as follows, to -wit: Beginning at the Southeast corner of Lot 7, Riverview Subdivision of Lot 1, Lynn Addition; thence running North along the East line of said Lot 7, a distance of 60 feet, thence running West parallel to the South line of said Lot 7, a distance of 100 feet; thence running South parallel to the East line of said Lot 7, a distance of 60 feet to the south line of said Lot 7; thence running East along the South line of said Lot 7, a distance of 100 feet to the place of beginning, McLeod County, Minnesota. from Easement to the City of Hutchinson recorded February 28, 1944, in Book 21 of Misc., Page 270. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 11th day of June, 2013. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Temporary Liquor License - Sustainable Farming Association Department: Administration UCBUSESE.'IION Meeting Date: 6/11/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (M inutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Sustainable Farming Association has submitted a temporary liquor license to dispense liquor at the Minnesota Garlic Festival being held at the McLeod County Fairgrounds on August 10, 2013. The Sustainable Farming Association is a non - profit organization that has been in existence for at least three years and meets the requirements for a temporary liquor license. This is the fourth year the organization has put on the Minnesota Garlic Festival at the McLeod County Fairgrounds. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Sustainable Farming Association on August 10, 2013. Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: xY OF `4T ASP of M Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 WWW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION F DATE R ANIZED TAX EXEMPT NUMBER � cog M I N S C -( -� 6'7 STREE i'LA�.�DDDRES ' (} T1 I CITY STATE ZIP CODE � � 3 c i l J i] � C 1� J' NA pF PERSON MAKING APPLICATION � BUSINESS PHONE HOME PHONE 7 e 0 (`16.3 -- _ �S �3 - �� _3 DATES LIQUOR ILL BE SOLD ] 3 TYPE OF R ON 1 (00J CLUB A ORGAN ATION OFFICER'S NAME ADDRE ORCrANIZATION OFFICERj'S� ME ADDRESS 11 A ORGANIZA I N OFFIC 'S NAME ADDRESS i,,ocation license will be used- If an outdoor area, describe Will the anp for intoxicating }and a contract liquor service, , � If so, give the nalne addre f the liquor licensee providing the service- Will the applicant carry li or liability in urance? If so, please provide th carrier's ame and arno nt of coverag , j { lJ '8 5 V n �7C 5 G 'A A) e � APROVAL APPLICATIO MUST BE APPROVED BY CITY OR COUNTY BEFORE SU ITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITYICOi1NTY DATE APPROVED CITY FEE AMOUNT S. 0-0 LICENSE DATES DATE FEE PAID 5 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NO I h: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License For the cvent PS -09079 (05.06) 353 HUTMINSON aTY©OUNaL 0Y'�f A a_� Request for Board Action 7AL =-M Agenda Item: Consideration for Approval of Project Change Orders /Supplemental Agreements Department: PW /Eng UCBUSEsBnON Meeting Date: 6/11/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (M inutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and /or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders are proposed as noted: o Change Order No. 7 — Letting No. 8 /Project No. 12 -09 — Les Kouba Parkway Improvements Phase 2 This Change Order addresses the relocation of a street light and project completion date revision. The additional work results in an increase to the contract in the amount of $4,039.20. o Change Order No. 1 — Letting No. 8A/Project No. 13 -08A — Railroad Depot Site Remediation This Change Order addresses a project completion date revision. The additional work results in no change to the contract amount. o Supplemental Agreement No. 3 — Letting No. 1 /Project No. 12 -01 — 5th Avenue NW Improvements This Supplemental Agreement addresses a project completion date revision. The additional work results in no change to the contract amount. BOARD ACTION REQUESTED: Approval of Change Orders Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: Yes PROJECT SECTION: Total Project Cost: $ 4,039.29 Total City Cost: $ 4,039.29 Funding Source: 2013 Construction Fund Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY CENTER city of ENGINEERING DEPARTMENT 7AZ -0 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 8 - PROJECT NO. 12 -09 Dated: 0 511 312 01 3 CHANGE ORDER NO. 7 Page 1 of 1 Project Location: Les Kouba Parkway Improvements Phase 2 CONTRACTOR: Duininck Inc, 408 6th St, P O Box 208, Prinsburg MN 56281 Contract Amount: $398,008.15 I Completion Date: Substantial: 111[021[20 12 Revised Substantial: 11/12/2012 I Final: 06w W201 z �9 Revised Substantial: 811 412 01 3 Description of Change: This Change Order addresses relocation of a street light and project completion date revision. The additional work results in an increase to the contract in the amount of $4,039.20. The revised final completion date will be August 14, 2013. Item No. Spec. Ref. r Item Name Unit Quantity Unit Price Amount INCREASE ITEMS 113 2545.501 Electrical Lighting System Relocation LS 1.00 3,672.00 $3,672.00 10% Contractor Allowance % 0.10 $3,672.00 $367.20 TOTAL INCREASE ITEMS 4,039.20 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.00 NETCHANGE ---------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- $4,039.20 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $4,039.20 (add)E(deduGt). An extension of 60 calendar days shall be allowed for completion. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSFDEDUCTIONS IF THIS ADDITIONIS€BUION TOTAL $398,008.15 $37,807.63 $4,039.20 $439,854.98 Contractor - Duininck Inc Eated ed : A pproved City of Hutchinson - Mayor: Steven W Cook I Dated: 06/11/2013 Approved: City of Hutchinson -City Engineer: Kent Exner Dated: Approved : City of Hutchinson -City Administrator: Jeremy J Carter I Dated: 06/11/2013 il HUTCHINSON CITY CENTER city of. ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 8A - PROJECT NO. 13 -08A Dated: 06/05/2013 CHANGE ORDER NO. 1 Page 1 of 1 Project Location: Railroad Depot Site Remediation - 25 Adams St SE CONTRACTOR: Frattalone Companies, 3205 Spruce St, St Paul MN 66117 Contract Amount: $3999849.15 Completion Date: Final: , 06/21/2013 (revised) Description of Change: This Change Order addresses a project completion date revision. The revised final completion date will be 06/21/2013. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS TOTAL INCREASE ITEMS $0.00 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.00 NETCHANGE ---------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- $0.00 Idance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $0.00 {add}!{dest} An extension of 7 calendar days shall be allowed for completion. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /PEPUCTI0N TOTAL $399,849.15 $0.00 $0.00 $399,849.15 Approved: Contractor - Frattalone Companies Dated: Approved: City of Hutchinson - Mayor: Steven W Cook Dated: 06/11/2013 Approved: City of Hutchinson - City Engineer: Kent Exner Dated: Approved: City of Hutchinson - City Administrator: Jeremy J Carter I Dated: 06/11/2013 Supplemental Agreement STATE AID FOR LOCAL TRANSPORTATION SUPPLEMENTAL AGREEMENT City /County of City of Hutchinson Supplemental Agreement No. 3 Page 1 of 1 Nov 2007 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. SAP 133 - 128 -002 L1 P12 -01 L1 P12 -01 Fund 7731 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Hjerpe Contracting Inc 5th Avenue NW from Kouwe St NW to TH15 16246 Hwy 15 S TOTAL SUPPLEMENTAL AGREEMENT AMOUNT Hutchinson, MN 55350 $0.00 This Contract is between the Local Government Entity and Contractor as follows: WHEREAS: This Contract provides for, among other things, improvement of 5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and gutter, draintile installation, bituminous /concrete surfacing, stormwate r/d rain age, water distribution, sanitary sewer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances; and WHEREAS: Due to construction activity coordination, the contract completion date should be extended to 08/14/2013. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AND UNDERSTOOD THAT: The Contract completion is extended from 06/15/2013 to 08/14/2013. COST BREAKDOWN There are no items associated with this Supplemental Agreement. * Funding category is required for federal projects. Approved By Project Engineer: Kent Exner Approved By Contractor: Hjerpe Contracting Inc Hutchinson City Council Approval: 06/11/2013 Signed Signed Date: Phone: (320) 234 -4212 Date: Phone: 234 -8305 Original to Project Engineer; Copy to Contractor Once contract has been fully executed, forward a copy to DSAE for funding review: The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY. Reviewed for compliance with State and Federal Aid Rules /Policy. Eligibility does not guarantee funds will be available. This project is eligible for: Federal Funding State Aid Funding Local funds District State Aid Engineer: Date: http: //l56.142.99.8/RtAEC /Reports /rpt Supplemental .asp ?changeorderid =40 6/5/2013 HUTMINSON aTY©OUNaL 0Y'�f A a_� Request for Board Action 7AL =-M Agenda Item: Approval of Purchase of WWTF EQ Basin Liner from Environmental Fabrics Inc. Department: PW /Eng LICBUSEsBnON Meeting Date: 6/11/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (M inutes): 0 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Wastewater Treatment Facility equalization basin liner has deteriorated to the point that it has ruptured in several locations. This liner was installed during the original plant construction and has adequately served its useful life. At this point, City staff recommends that this liner be replaced in the near future. Thus, three responsive vendors have been contacted to solicit quotes to replace this liner (please see attached Purchase Order and low quote information) with Environmental Fabrics, Inc. of Gaston, South Carolina, submitting the apparent low quote in the amount of $61,739.55 (including sales tax). BOARD ACTION REQUESTED: Approval of Purchase Order Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: Yes PROJECT SECTION: Total Project Cost: $ 61,739.55 Total City Cost: $ 61,739.55 Funding Source: 2013 WW Budget - 4200.7025 Remaining Cost: $ 0.00 Funding Source: PURCHASE ORDER No 18807 chy 7A=:�7 Date: 05/2212013 Department Wastewater 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Account �4i0 — 70,9 S (320) 587 -5151 • me�ttatfabrics, Inc. 85 Pascon Court Gaston, SC 29053 Attn: Dennis Shanldin 803- 551 -5700 QUANTITY I DESCRIPTION 1 140 mil HDPE liner for EQ basin and Installation Approved by Please Reference To Purchase Order Number When Invoicing. SHIP TO: Hutchinsoh WWTF Attn.- Brian Mehr 1300 Adams Street SE Hutchinson, MN 55350 CITY OF HUTCHINSON AMOUNT $ 57.768.00 Subtotal $ 57,768.00 Tax $ 3,971.55 Shipping Total Due $ 61.738.55 PURCHASE ORDER Purchase Order Number 1 1 1 81 61 0 F7� LC x k 'IlWastewater O'n <— EA 4`1': 1 C/> 0 C 5122120131 Check budgeted, WjBrian Mehr the Appropriate Box. Is Item Budgeted YES El No If not If not where will the money come from? .......... ESCRIPTION UNIT PRICE TOTAL EQ Basin 180 X 340 installed $ 5776800 5776800 $57.768.001 $3,971.551 -- T- 9 ITA 4 40. 9, 1 $61,739-55 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). ............. tip NOW 10;0! City Center .... ....... 111 Hassan St. SE Hutchinson WWTF, Hutchinson MN, 55350 Attn: Brian Mehr !'i::-Envirornental F2brics, Inc, Hutchinson, MN 55350 85 Pascon Court Dennis Shanklin Gaston, SC 29053 803-551-5700 Check if only source available and state reason .... ........... ........... ❑ Check Box QUANTITY UNITS D 1 40 mil HDPE liner fr .......... ESCRIPTION UNIT PRICE TOTAL EQ Basin 180 X 340 installed $ 5776800 5776800 $57.768.001 $3,971.551 -- T- 9 ITA 4 40. 9, 1 $61,739-55 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). ............. tip NOW .... ....... 7. tl1S Hutchinson WWTF, Attn: Brian Mehr 1300 Adams St. SE Hutchinson, MN 55350 Dennis Shanklin 803-551-5700 . ........ .. .... ........... ........... ❑ Check Box .......... ESCRIPTION UNIT PRICE TOTAL EQ Basin 180 X 340 installed $ 5776800 5776800 $57.768.001 $3,971.551 -- T- 9 ITA 4 40. 9, 1 $61,739-55 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). ............. tip NOW !pR- - _.;4;;; Industrial and Enviromental. 6009 Chapel Drive MinneaDlos, MN 55439 . . . . . . . . . . . . ..... . Michael Morgan iiiislisi - --------- 952-829-0731 0 ........... Melissa 320-979-0801 89,270,40 91,834.401 ........ ... WER1 ...... QUANTITY UNITS DESCRIPTION UNIT PRICEI TOTAL 1 1 1 60 mil HDPE textured liner and installation 1 $92,728.001 $92.728,00 $92,728 $2.564 $95,292- ...... . ....... .......... R A U-T QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 60 mil HDPE smooth liner and installation $ 69,351.98 $ 69,351.98 Additional tubing $ 11,818.42 $ 11,818-42 — Additional days and travel $ 8,100.00 $ 8,100.00, 0 ........... Melissa 320-979-0801 89,270,40 91,834.401 ........ ... WER1 ...... QUANTITY UNITS DESCRIPTION UNIT PRICEI TOTAL 1 1 1 60 mil HDPE textured liner and installation 1 $92,728.001 $92.728,00 $92,728 $2.564 $95,292- Lt Errvironrrren #a► Fabrics, Inc_ PROPOSAL May 10, 2013 Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Project: Hutchinson WWTP EQ Cell Liner Attn: Mr. Brian Mehr 85 Pascon Court Gaston, SC 29053 (803) 551 -5700 (803) 551 -5701 FAX www.environmentalfabrics.com Environmental Fabrics, Inc. hereby proposes to furnish the following scope of work: EFI #13724P1 1.0 Environmental Fabrics, Inc. {EFI} Scme of Work: The scope of work covered by this proposal is limited to the following Bid Items- 1.l Furnish materials, equipment, and labor to install a 60 mil HDPE liner system in EQ Cell (180' x 340') per plans provided by City of Hutchinson. Boots at all pipe penetrations, opening, and closing the anchor trench are included. Qualified EFI technicians, under the supervision of an experienced EFI Site Superintendent, will do the work. Workdays will be limited to daylight hours, and weather permitting (i.e., no work will be done at dark, or during rain or snow). High winds may also dictate a stoppage of work, and will be at the discretion of the EFI Foreman, Lead Technician, and/or the Project Manager. 1.2 Furnish material, labor and equipment for quality control testing of the cover per the manufacturer's specifications. . 1.3 Provide "As- Built" Drawings upon completion of the project. 1.4 One mobilization and one demobilization are included. EFI requires a minimum 2-4 weeks from a Notice to Proceed prior to mobilization. Lead -time is contingent primarily upon installation crew availability at the time of order. LUMP SUM PRICE $ 68,956.00 ALTERNATE A: . F9r1i9h Tnateriats, e uipinerit, axid labor to install a 40 iniI 'HDPE liner system in EQ Cell -(181 ' x 340') -- - taxis rovadedb Ci . _ per p p y y o utc son. opts at pipe penetirat�oiis, opening, and closing the anchor trench are included LUMP SUM PRICE $ 57,768,00 Page 2 Hutchinson WWTP Liner Installation EFI #t 3724PI May 10, 2013 Hutchinson, MN Proposal 2.0 Material Specifications: 2.1 All materials supplied for this project will be supplied by and subject to the manufacturer's standard material specifications, and will meet or exceed project specifications. 2.2 All QC /QA tests will be performed in accordance with the manufacturer's QC /QA procedures, and will meet or exceed specified testing requirements. Qualified EFI personnel will perform all held QC/QA testing and inspections. 3.0 Services To Be Furnished BI Others & Specifically NOT Included in Price: 3.1 Preparation of all subgrade surfaces according to the subgrade preparation specifications, including sludge removal. Acceptance by EFI of the subgrade shall not constitute acceptance or approval of the subsurface conditions, compaction or the structural integrity of the subgrade. 3.2 Continuous removal of all water, snow, water from melting snow or ice or any other source of water flowing into the work area 3.3 Owner shall provide secure storage of any materials delivered to site. 3.4 Owner shall provide access to the work areas for EFI personnel and equipment. 3.5 EFI requires full access to the perimeter of the basin(s), no exceptions. Non- access, inadequate access, or constricted space on any portion/section of the lagoon's perimeter may constitute additional labor charges. 3.6 Provide storage and parking area of 1000 square feet (min), within 100 feet (min.) of the work areas. 3.7 Protection of exposed liner surfaces during all work performed by others. 3.8 If applicable, two (2) complete sets of project drawings and specifications approved for construction. 3.9 All third -party QC/QA testing. This includes, but is not limited to, laboratory testing of field samples and all third -party testing. 4.0 Items Specifically Not Included: 4.1 The prices quoted do not include permits, licenses, fees, union wages, union agreements, prevailing wages, and Sales and/or Use Tax. 4.2 The prices quoted do not include the cost of Payment & Performance Bonds. 4.3 Retainage being withheld from the contract amount beyond the completion of scope of work listed in paragraph 1.0. Page 3 Hutchinson WWTP Liner Installation EFI #13724P1 May 10, 2013 Hutchinson, MN Proposal 4.4 All costs related to the repair of damage to liner and/or cover geomembranes or liner and/or cover accessories /components which results from work performed by others. 5.0 De_ lays: 6.0 S 5.1 This proposal is based on EFI proceeding without delays or interruptions caused by, but not limited to, incomplete sub -grade preparation, incomplete structures or other reasons beyond the control of EFI. 52 If such delays do occur, EFI reserves the right to invoice the customer at the rate of $150.00 per man per day. 5.3 If remobilization is required and/or requested to accommodate rescheduling due to delays beyond the control of EFI, a rernobilization charge of $1,500,00 will be invoiced to the customer. 6.1 All liners and covers present a safety hazard for personnel and animals due to their slippery surface, especially when wet. It is the customer's responsibility to provide protection and safety in the form of fences, rope, security, etc., as necessary to prevent injury or death except for EFI personnel. 6.2 It is the customer's responsibility to provide EFI with MSDS sheets and any other information on hazardous materials used or stored on site. 7.4 Warranty 7.1 The warranty of materials will be provided by and subject to the material manufacturer's warranty. 7.2 EFI will provide a warranty on workmanship and installation of the cover for a period of 1 year from the date of commissioning. 8.0 Terms Uf Payment: Invoicing subject to establishment of an approved line of credit. The following terms will apply as a minimum: 8.1 EFI will invoice for all materials delivered to the site. Payment will be made to EFI within thirty (30) days after receipt of invoice. 8.2 EFI will invoice for all work completed each month and it will be due and payable within thirty (30) days after receipt. Upon completion of the scope of work listed in Paragraph 1.0, payment will be received by EFI within thirty (30) days following the receipt of the final invoice. Page 4 Hutchinson WWTP Liner Installation EFI #13724P1 May 10, 2013 Hutchinson, MN Proposal 9.0 Insurance: 9.1 Builder's Risk Insurance will be provided, which specifically covers all materials furnished by EFI and all labor required to replace any materials which are damaged during the contract period. 9.2 A certificate of insurance for the Builder's Risk Insurance will be issued to EFI prior to our mobilization for the project. 10.4 Przicina The prices quoted will be valid for a period of thirty (30) days after the date of this proposal. EFI reserves the right to increase pricing if our suppliers increase pricing and/or as a result of invoking force majeure. 11.0 Terms of Contract: The terms and conditions of this proposal will be made part of any agreement or purchase order for the scope of work listed in this proposal. Respectfully Submitted, Dennis Shanklin Project Manager HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Transient Merchant Department: Police Department LICBUSESEMON Meeting Date: 6/11/2013 Application Complete Yes Contact: Daniel T. Hatten Agenda Item Type: Presenter: Reviewed by Staff ✓❑ Consent Agenda Time Requested (M inutes): 2 License Contingency No Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Gerald Johnson for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Johnson is applying for a permit to sell novelty items along the Water Carnival parade route on June 16, 2013.. In checking Gerald Johnson's criminal history, he has a driving under the influence arrest on 6- 19 -12. There are no wants or warrants for him and there is nothing remarkable about him in other databases. He applied for and was granted a permit in the years 2002, 2003, 2005, 2009, 2010, 2011, and 2012.. It would be my recommendation to issue the transient merchant license to Gerald Johnson. BOARD ACTION REQUESTED: Approval Fiscal Impact: $ 0.00 Funding Source: 0 FTElmpact: 0.00 Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hwchinson,MN 55350 020) 587-5151 /Fax: (320) 2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS {Under Ordinance No. I11) ApplicLIjapy—C se (choo !0— one) L] Solicitor 5125M Date (if Application ❑ Transient Merchant $125.00 Date(s) of Event: ❑ Peddler $125-00 ke Parade Peddler S 30-00 _Applicant Infortnation 2" X 2" Picture Required Name: Height: Weight: I L-1 Eyc Color- Driy-r LL-kmk State: Permanent Address: ci4' Stare ZP Permanent Telephone: Temporary Address: Cal Stale lip -temporary Te lephone Access: (C Have you been convicted �0�fny crime, misdemeanor, or violation of any municipal ord i nai ice, other - than traffic violations? ❑ yes 4o n L) lfycs' state the nature of'offenst: and punishment of PCT]alty assessed therefore: City of Hutchinson Application far Peddlers. Solicitors, and Transient Merchants Page 7 of 4 Location Information] Location Name (C,4NNOT OCCUP Y PUBUO RIGHT -OF -WAY) J 4' ca? � , y,e'Z-1—r Locatron address If the applicant is not the property owner, the City Stare Zip property owner must sign below granting permission for use of said property: Property owner signature Pro er owner name Business Information Describe relationship between applicant and employer: Describe nature of business and describe item(s) offered: Describe method of delivery: Describe source gfisupply! , �Jd`GC� W" Supplier Name �� Suppler Phone Number Supplier Address City Some zip Supplier Name Suppler Phone Number Supplier Address ('ity State Zip Supplier .name Suppler Phone .Number Su pplier Address Crry State zip Reference Information Provide two (2) property owners (in McLeod County) for character references: Property Owner Name Properly Owner Phone Number CAvner AG -. City State zip Property Curter Phone Number r 7 PruEerry Od, ner Address City State City of I hrtchrnson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 4 Reference Information (cont List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): C;ty City City 5[ate fJ? A .�raie slate �7 — to Z' .. : Dales) af Acnvio- to Z ..f Date(s) of Activity to Daie(s) ofActivny Checklist The following items need to be completed andlor attached in order for the application to be processed: Application /Investigation fee paid in full (check or money order): yes ❑ no lication completed in full and ❑ no 1 hereby certify 1 have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No, 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Apheant's Signature Dale Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H. ILi ;ensrslApplicaiianslpe�rller, saDkcitor, Transient.doc HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-M Agenda Item: Caterer's Permit - Nathan Buska of One Eyed Willy's LLC Department: Administration UCBUSESE.'IION Meeting Date: 6/11/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (M inutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Nathan Buska of One Eyed Willy's LLC has submitted an application for an annual caterer's permit in the City of Hutchinson. One Eyed Willy's LLC has been issued a caterer's permit over the last few years for single events, however the applicant has now submitted an application to cover events for the remainder of 2013. By receiving an annual caterer's permit, the applicant may cater up to 48 events throughout the year. At this time, the applicant has indicated five events that he has scheduled, however if any additional events should be added throughout the year, the applicant has been informed to file that information with the Administration Department at the City of Hutchinson. BOARD ACTION REQUESTED: Approve issuing annual caterer's permit to Nathan Buska of One Eyed Willy's LLC. Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 111 Hassan Street Southeast Hutchinson, MN 55350 [320] 587- 51511Fav (320) 234 -4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION License Fees Annual S300.00 One-Time $100.00 To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. " s K_-� --�-8 ! Applicant Name (Individual, Partnership, C'orporalion (If Corporation slate full corporate rarme) DOB Social. Security # -e J- �, I LLC- Tiede Name or DBA of Restaurant L C C c r, I rt:, A V e- 395 - 11 od .4 d&ess of Restaurant Telephone p City or county where on-sale license issued Location of Event 3 ut* eta 3U U Date(s) ofEven1 Se p �. a-9 I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's permit. �— 5 - 6 to s V,�k Signature — Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's permit issued by the State of Minnesota4 2) A copy of the applicant's valid on -sale intoxicating liquor license V 3) A copy of the applicant's valid restaurant license issued by the Health Department ,t' 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations). ✓ 5) Check or money order payable to the City of Hutchinson J_ 4tt� 2:\ LicenseslApplicationslCaterer's Permit.doc POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 AS TO PERSON Environmental Health Division OR PLACE St. Paul, Minnesota 55164 -0975 (551) 201 -4505 LICENSE NO. FBL- 4735 -30995 FOR THE OPERATION OF: License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Fee Paid: $722.50 Medium Establishment 212 LICENSE PERIOD: January 1, 2013 THRU December 31, 2013 ISSUE[ TO: One Eyed Wiily's, LLC 400 Central Avenue P.O. Box 156 Lester Prairie, Minnesota 55354 ESTABLISHMENT NAME: One Eyed Willys, LLC 400 Central Avenue P.O. Box 156 Lester Prairie, Minnesota 55354 County: McLeod License Types: Restaurant/Place of Refreshment l 1w CATERER'S IDERMIT One Eyed Wi 1 ltd' _.� 1-1-C One Eyed w:i 11y" s 4.40 Central Ave Lester, PR, MN 55354 -A, 5 13 1120 14 i! I 11 1,I+_ ENSE/PFR A1IT NltlST BE COINSP1r'W USIA Ii] I. 11 L, i1 No. 264—Liquor Licvnsr ­On Sale," $ J"7 S- k oclion Sygems orM SDHmm 1.000-800 iW,215, No. A"ate Vf Ainneffetat COUNTY OV��-.-� .... 4_LC . .................... MUNICIPALITY . . . ..................... * i4irr o iA iluquar aor— wit #atr,� PURSUANT TO APPLICATION THEREFOR, payment of a fee orl' CLuon d satisfactory evidem of t6 qualification of the Rcensee.N.S'_ herein named to receive the sarne and that the place of safe npafter"d'eos�c'r'tglclm'idolisaan proper and legal place therefor, LICENSE IS HEREBY GRANTED TO ............................. I ..................................................... o, ....... C ................................................................ Year VI ..... for t6 term of ........ (7 .. uQ ...... L ..................from the_ ....... day of ...... ... TO SELL INTOXICATING LIQUORS .......... as defined by taw AT RETAIL ONLY FOR CONSUMPTION "ON THE PREMISES ............ ........... I ............................................................ ................................... . . ................. ...... ......... .......... ........ ......... ............. 1� ................................ . ................... dJ_& . .. ................................ ............................................. .............. W4 ­ .......................... ...... . ............. �­ fY - 2 ............... 9�� . ....... Z. . .................. I ....... ........ ............. 41 ... .......... ... . .. ........................ . .................................................................................... ......................... * ................................................................ _ ..... zt - . . +_Jn said County and Sfa%, of which promises said hcense94 ... control ...... and operate. IN THE MUNICIPALITY OF(= ...... A. L Y_ a........................................................................ .... ..... YA . . ........................ I ............................................ ....................... ­_ ............... ..................... as defined by law; subject, however, to fhe laws of fhe United States, the laws of the Siafe of Minnesota, the regulations and ordinances of said munic- ipal, and the rules and regulation of the LIQUOR CONTROL COMMISSIONER, relating to the sale and distAmflon of intoxicating liquors, hereby me a part hereof, and subjed to rev;ocafion accordkig to law far YkIIAtion thereof. This license is non-transferable except by consent of five authority wing sa VATNES�/T,�* GOVERNING OODY OF THE MUNPPALITY OF ...... (3ua(1-U,.,(!.� .. .wvd the seal thereof ................ A I-r Z�V(-2_ -0 of fhe._: ... �­ L f(/ .......................... ....... j-q ......... ': z:i/ ........... day of� ......... Ye& Attest:........... ....... ........... ............ ........ ...... ­­­ ............. ................ .............. -C-lerk Byr ...... ...... .................... . .......... ............................. .7 ......... JSeal) ................................................................................................ (1eX r ................... JA 5 . 2 6 1 3 1 0 : 0 6A�! C S E R Policy NumOer- EM242981 W. 245 F. 1 ACOIRICIr --.e Entereo,u5/2912013 CERTIFICATE OF LIABILITY INSURANCE DATEIW'DDIYYYVI THIS CERTIFICATE 18 ISSUED AS A MgTTER OF INPORWTtON ONLY AND CONFI =R8 NO RI0HT8 UPON THE CERTIFICATES HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED 6Y THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(8), AUTHORIZED REPRE=SENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLIER, IMPORTANT: If the crrtlli:at& holder is an ADDITIONAL INSURED, the pollcy(los) must eo endorsod, if SUBROGATION 18 WAIVED, auhjset to the terrns and conditions or the policy, Certain PoliCIe9 may require an endomementt A statement an this Certificate does not confer rights to the oorttfleate holder In lieu of such endorsement s . DIRODVCER NIBEA INSURANCE ArEmCY AM JA ES D ROBINETTE P -0 Box 427 NE .(95211172 -3660 N •(952)472 -7404 2345 eoa-taRC& BLVD. H1°L MinYo@ wiser- ina.00m MOs, MN 55364 INSURER' AFFOADINGCOVERAGE NAICA 111SURE6 ONE EYED WILLY I S LLC INSURERA . WILSON MUTUAL IN$ CO 'i'�— — INSVpER6:� tdt1TUAL 9uRANC1E COMQAi1Y �` "' 2)$A ONE EYED WILLY'S INSURER C: PQ 8Ox 156 40D CENTRAL AVE 7(N2 URER Dr LBSTCR PRAiRTq, SOT 553$4 IRERa CQV ERAGE:3 uRER F CERTIFICATE NUMBER: REVISION NUMBER, THIS I$ Tb CERTIFY THAT YHE POLICIES OF INSURANCE LISTED REIOW HAVE BEEN ISSUED TO THE INSL1nEC NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWfTH8TgN01Nq ANY REQUIREMENT TERM OR CONDITION OF ,ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY Be 186UED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. IN EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HOVE BEEN REDUCED BY PAID CLAIMS. Ji TYPE OF INSURANCE AGGL S Flo I FF PO IG EXP GENERAL LIAEUITY LIMITS POLICY NUAteA R EI A �COMMERCAL GENERAL LIAEILITY ' EACH OCCURRENCE 61,000,000 BR242981 2131/2012 (JeT E o $100, 000 CLnIM3 -.AGE � OCCUR + + B 0, 0 I � MED [jfP n eqa orlon S + f PER9RNAL & AGV INJURY 1 GEN'L AQr3p Ei3ATE LIMIT APpLIEB PER aENERALA,00RFOAtE 62.400,000 I j 11 POLICY P PROCUCTB-COMFIOpArp 6 2 , 4 fl0 , 00 0 LDC I — AUrOMOBILE LIAINUW 8 COMMU bINGLE CIM]T AN.OWNE nl ALLOS SC+90ULED 800 LYiNJURY Par argon s I 0 1 ALROS AUTOS NON OWNpD I BOD LYINJURY {Pei acclden1l : 6 HIRED AUFp$ AU106 PROPER Y A{{E -- enI UNIBRSLLA LIRE OOCUR 8 ExCEdaLIAB EACH OCCURRENCE >< CLAIMS•M4 i I AGGREGAI �} ! �a ReTENnoN a AND EMPWYFRS'LIASIUTY wG rATU• K. $ ANY YIN YIN CFFICFRIh1EMEEREXCLUDED7 ❑ .NOA ,WC: 305510.00 x(311T412 0/1112013 E,L•EACNgGCIOENT alOD,000 {Mandilpry In 1Nii t;,l DI$Eg4E . &1 f NIPLOYEE 810 0 , a 00 III yeoe,, 403 be undo) DEBCRIp IpNOF QPERATIONatmIaw E.L DISEASE - POLICY LIMIT 6500 , 050 I A LIQUOR LIABILITY E3R242991 1P/31)fpiz 2/91/8013 EACH OCC, $540,000 I I ADO. 5540,004 DesCRIPTIDN or gPERATIONS r LOCATIONSI VEHICLES {{AnecR AC0RD 501, Adddltlonel Rem 4f 8cnedulo, If loon ap4ce Id requ eMJ RESTAURANT /TAVERN LOCATED A'1': 400 CENTRAL AYE., LE8TrA PRAIRIE, mcN 55354 CERTIS- __CATR HC *_.DFA :TAMED AS p1)DL, INgURB,- "Movers all catered evji�ttCri at ar11r loeatign" CANCELLATION} CITY OF HLITCHTNSON SHOULD ANY OF THE ABOVE DESCRIDSO POLICIES SE CANCELLED BEFORE 111 HA83AN ST at THE ExPIRATION DATE THEREOF, NOT106 WILL BE DELIVERED IN HUTCHINBON, MN 55350 ACCORDANCE WITH THE' POLICY PROWSIONS, FAT[ 320- 234 -4240 ACQRD Z3 ZDIDI05 v Q 1880.2010 ACORD CORPORATION. All rlghfz reserved. Tho ACORD name and logo are repfatared marks of ACORD Produced using Forms Dose Plus software vwwrofrnsl3ess co, *; Irnpe9p!VC PLb'9Nftg AC'J- 279 -1E 7 HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council Department: Administration UCBUSESEMON Meeting Date: 6/11/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (M inutes): License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 14 & 15, 2013. The Knights of Columbus St. Christopher Council is a non - profit organization and meets the requirements for a 3.2% malt liquor license. BOARD ACTION REQUESTED: Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 14 & 15, 2013. Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: C'.te�,rf I I I Hassan Street Southeast Hutchinson. MN 55350 (320) 587- 5151tFav (320) 2344240 � (P- _5� l Short Term 3.2 Mail Liquor Fee: $125.00 City of Hutchinson APPLICA`T'ION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALII,- In provisions of the City of Hutchinson Municipal Code Chapter 112 All applications must be received at feast 10 days.before City Council Meeting in order to be considered Applicant Information KNIGHTS OF COLUMBUS ST. CHRISTOPHER COUNCIL 320 -864 -6773 � BurinessJOrganizcation Name Phonc Number 18021YESA11EN GLENCOF. MN -55336 _ Busine_ ViOrganization Address City Slate `Lip N0NP1?01- IT Type o Business) anization _ - JAMES CROSS - 320- 864 -6773 Applicant Name -- Phone Number 18021V&4AVE N GLENCOE AIN 55336 � Iicant Address Cites Slate zip UfficerfsyOwner(s) of the Organization /Business (i / necessary, list additional names an separate .sheet) RAY COLE JAMES CROSS BRIAN THALMANN 3.2 Malt Liquor Sales In GRANDSTAND, McLE GRAND KNIGHT Name Title FINANCIAL. SECRETARY Name Title TRUSTEE Name _ ..� Title al ion ,OUNTYFAIR GROUNDS N1 PA Power Pul l Nationals 6114 - 1512013 Location of Sates 940 CENTURY AVE. SW HUTCHINSON, MN 55350 Address Date(s) RANDY STARKE Contact [Checklist The Following items need to be completed and/or attached in order for the application to be processed: Certificate of Liability (city premises): ® yes U no Application fee paid in full (check or money order): L$] yes ❑ no Application completed in full and signed by applicant: © yes ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT' LIQUOR for consumption "ON" those certain premises in the Wiry of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he/she is proprietorofthis establishment for which the license will be issued if this application is granted. That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. City Of ilutchtnson T pplication jor Short Term 3.2 Malt Liquor 1. urnse On-Sale Page 2 nj2 That said applicant makes this application pursuant and subject to all the laws ot'the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information l have provided on this. application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Sig►ralure o f authorized applicant Police Chief Recom mendation approved © denied otes: — - ollce Chic�Sigrurture C� -a 13 ale !Jule HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Appointment of Bruce Bjerklund to Senior Advisory Board Department: Administration UCBUSESE.'IION Meeting Date: 6/11/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (M inutes): 0 License Contingency N/A Attachments: No BACKGROUND /EXPLANATION OFAGENDA ITEM: Carrol Olson of the Senior Advisory Board has stepped down from the Board leaving his term unfilled. Bruce Bjerklund has shown interest in serving on the Board and the Senior Advisory Board has recommended appointing him to complete Carrol Olson's term, which is set to expire in January 2014. Mayor Cook has reviewed Mr. Bjerklund's Board Interest Form and agrees with the Senior Advisory Board's recommendation. BOARD ACTION REQUESTED: Appoint Bruce Bjerklund to the Senior Advisory Board to January 2014 Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTMINSON aTY©OUNaL 0Y'�f A a_� Request for Board Action 7AL =-ft Agenda Item: Temporary Liquor License - National Alliance on Mental Illness Department: Administration UCBUSESEMON Meeting Date: 6/11/2013 Application Complete Yes Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ✓❑ Consent Agenda Time Requested (M inutes): License Contingency Yes Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The National Alliance of Mental Illness (NAMI) submitted a temporary liquor license to the Administration Department on June 7, 2013. NAMI is hosting a large event at the McLeod County Fairgrounds on June 21 & 22, 2013. NAMI is a non - profit organization and held the same event last year at the Fairgrounds, along with being issued a temporary liquor license. At the time this application was submitted, the applicant was waiting to receive its certificate of insurance from its agent. The applicant was informed that the license would be issued contingent on the Administration Department receiving the certificate of insurance. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to NAMI for June 21 & 22, 2013, at McLeod County Fairgrounds, contingent on receipt of certificate of liquor liability insurance. Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ` V__e A LV -I -13 Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 OF (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 .. � W WW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION � �� Aq� Lt DATE ORGANIZED TAX EXEMPT NUMBER 1 STREET ADDRESS CITY STATE ZIP CODE 7501 [� � of-) S rrl e - NAME OF PERSON MAK €NO APPLICATION BUSINESS PHONE H ME PHONE s � (3� ,Pa -7�c 75-1-216 5 7 DATES LIQUOR W LL BE SOD _ TYPE OF ORGANIZATION 23� CLUB LE RELIGIOUS T OTHER NONPROF! ORGANIZATION OFFICER'S NAME ADDRESS J_ ! tltl A 4 ar J -2-- =-� 76 �' tF mod, % �1 S� j'r ►2f ORGANIZATION OFFICER'S NAME ADDRESS rr� c C1 ( " 7c- ORGANIZATION OFFICER'S NAME ADDRESS C, 0 h ] I �/ } lyte, / /y7 % SJ �I "GL'f r] ryl J r Location license will be used. If an outdoor area, describe J C4 4 % - r- Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Wi[I the applicant carry liquor liability insurance? If so, please provide the carrier's name and amount of coverage. A13ROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITYICOUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: E: Submit this farm to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS -09079 (05106) R55CKREG LOG22001 VO CITY OF HUTCHI NSJN Council Check Register Check Dates 5/29 -6/ 11/ 13 Check # Ck Date Amount Vendor/ Explanation 176023 5/30/2013 500.00 ALBIEF�S LANCE 176024 5/30/2013 2,917.95 M CAD GOUNTYAUDITOR TREASURE 176025 6/3/2013 565.50 DEN N I SJ390H 176026 6/3/2013 28,371.25 GREEN, WALTER 176027 6/11/2013 50.00 8BITSiUDIO DESGN 176029 6/11/2013 474.52 ACE HARDWARE 176030 6/11/2013 100.93 AEM M ECHANI CAL SERVICES INC 176031 6/11/2013 296.88 ALPHA WI RELESS 176032 6/11/2013 125.12 AMER CAN BOTTI1 NG GO 176033 6/11/2013 90.85 AM ERI CAN FAM I LY I NSOO. 176034 6/11/2013 6.56 AM ERI CAN M ESSAG NG 176035 6/11/2013 73.10 AM ERI PRI DESER/ICES 176036 6/11/2013 726.46 ARCH C GLACI ER PREM I U M I CE I NC 176037 6/11/2013 4,102.10 ASHBROOK 9 M ON HARTLEY OPERAII 176038 6/11/2013 2,741.08 AUTOM ATI C SYSTEM S GO 176039 6/11/2013 463.07 B & C PLUM BI NG & HEAII NG I NC 176040 6/11/2013 1,520.00 B. W. WRDI NG 176041 6/11/2013 2,488.20 BELLBOY CORP 176042 6/11/2013 2,350.00 BENCHMARK LEARNING 176043 6/11/2013 202.00 BRI I CSC S 176044 6/11/2013 800.00 BI G COU NTRY 100.1 FM 176045 6/11/2013 45.00 BLOEVI KE, ANGI E 176046 6/11/2013 742.87 BRANDON II REDO 176047 6/11/2013 6,927.00 BRAUN I NTBRTEC CORD 176048 6/11/2013 106.90 BRIAN RICK PLUMBING & HEATING 176049 6/11/2013 79.32 BU FFALO CFEEK BVT87PR1 SS 176050 6/11/2013 2,498.54 BU9NEE&NARESJLUIIONS 176051 6/11/2013 58,580.00 C & L DI STRI BUII NG 176052 6/11/2013 289.90 CAU FORNIA CONTRACTORSSUPPL I E 176053 6/11/2013 132.00 CANNON RI VER WI NERY 6/6/2013 Account Description UCEINEES& TAXEB • A .. FASEM ENT TRK "• PROFEES • •EB + F • SU .. OOM M UNICATION : • OOSFOFMIX& 9OFTDRINKS ACC ACCRU :D U FE I NSU 'A • COMMUNICATIONS ENT PARTS EQUI R\4 ENT PARTS RECEIVED NOT VOUCHERED OOST OF � TRAVEL. SCHOOL OONFRENCE AD : REU;FATION ACTIVI TY FEES AUTOM OTIVE REPAIR SMALLTOOLS; OOST OF S�LES BEER + F • SU .. COST OF � 176054 6/11/2013 156.53 CENTRAL HYDRAULICS CENTRAL GARAGE REPAI R 176055 6/11/2013 134.27 CENTRAL M CGOWAN OPERAII NG SU PPLJ ES 176056 6/11/2013 67, 500.00 d VI C SYSTEm S LLC 90FTWARE U CENg 176057 6/11/2013 18,972.00 COLORBIOTICS M ULCH COLORANT 176058 6/11/2013 44.64 COM DATA CORPORATI ON OPE?ATI NG SU PPLJ ES 176059 6/11/2013 241.08 CONTI NENTAL RE AW CH CORD CLEANING SUPPLIES 176060 6/11/2013 84.72 COREY, N I C HOLLE TRAVEL SCHOOL CON FERENC E 176061 6/11/2013 559.49 CTREE49 DE 9JI LS OPEPATI NG SU PPLJ ES 176062 6/11/2013 1,193.83 CROW RIVER AUTO & TRUCK REPAI R AUTOM OTI VE REPAI R 176065 6/11/2013 383.28 CROW RI VER WI NERY COST OF SALESWI NE 176066 6/11/2013 10,604.05 DAY DI SI RI BUTT NG COST OF SALES BEER 176067 6/11/2013 137.10 DOM I NC7 S R ZZA RECE VED NOT VOUC HERED 176068 6/11/2013 5,198.91 DPC I NDUSTRI ES I NC C HB\A I CALS & PRODUCTS 176069 6/11/2013 109.53 DROP -N -GO 9NI PR NC's, INC 9NI PR NG 176070 6/11/2013 35.20 DUNDEE EMPLOYEEFLOWERS 176071 6/11/2013 16.96 ECONO FOODS M EETI NGS 176072 6/11/2013 727.02 E_EC M WATC HM AN OTHER CONTRACTUAL 176073 6/11/2013 83.49 FARM - R TE EQU I FM ENT RECE VED NOT VOUC-IERED 176074 6/11/2013 651.40 FASTENAL COM PANY RECE VED NOT VOUC-IERED 176075 6/11/2013 272.57 R NANC E & COM M ERCE ADVERII9 NG 176076 6/11/2013 126.30 R RST CHOI CE FOOD & BEVERAGES OPEPATI NG SU PPLJ ES 176077 6/11/2013 362.27 FOSTER M ECHANI CAL E CONTRACT REPAIR & MAINTENANCE 176078 6/11/2013 97.75 G& K 93R\/ICES OPEPATI NG SU PPLJ ES 176079 6/11/2013 35, 257.60 GA I C K CORPORATI O N BAG R LM 176080 6/11/2013 3, 793.50 CEB ELECTRICAL I NC E COM M UNICATION MAINTENANCE 176081 6/11/2013 505.00 GFQA CAFR APR J CATI ON FEE 176082 6/11/2013 313,090.31 GOLDENEYE93LUTIONS INC MACHINERY& EQUIPMENT 176083 6/11/2013 147.22 GRAI NGER EQUI PM ENT PARTS 176084 6/11/2013 444.60 GRANIT BRONZ IM PROV OTHERTHAN BLDGS 176085 6/11/2013 567.90 H. A. R T. ACCRUED DEFERFED COM P 176086 6/11/2013 272.48 HAC H COM PANY OPERATI NG SU PPLJ ES 176087 6/11/2013 18.16 HAGER CRY I NC OFR C E SUPPLE ES 176088 6/11/2013 465.50 HAN93N TRUCK SE R A C E CENTRAL GARAGE REPAI R 176089 6/11/2013 4,185.00 HAN93N & VA93K CONSiRUCTl ON CONTRACT REPAI R & M AI NTENANC E 176090 6/11/2013 10.00 HAUGEN, MAR\/ TRAVEL SCHOOL CONFERENCE 176091 6/11/2013 5, 332.57 HAWIgNSINC CHEMICALS& PRODUCTS 176092 6/11/2013 4,812.50 HEATMORINC. MACHINERY& BDUIPMENT 176093 6/11/2013 50.00 HENNEFIN000NTYOOURT ADM IN OTHERREVENUES 176094 6/11/2013 196.71 HEN RY S WATEZWORKS I NC EQU I PM ENT PARTS 176095 6/11/2013 335.46 HILLYARD/ HUTCHIN93N CLEANING9JPPUES 176096 6/11/2013 1,571.68 HJEFPE OONTRACTI NG I M PROV OTHERTHAN BLDGS 176097 6/11/2013 2,361.50 HJEFPE OONTRACTI NG OONTRACT REPAIR & MAINTENANCE 176098 6/11/2013 6,595.26 HUTCH 3DORT 9NOP OPERATI NG 9JPPLI ES 176099 6/11/2013 334.52 HUTCHI N93N 00-OP MOTORFUELS& LUBRICANTS 176100 6/11/2013 4,478.99 HUTCHIN93N LEADER PR NTI NG & PUBU-gll NG 176101 6/11/2013 280.50 HUTCHIN93N PUBLIC9CHOOLE RENTALS 176102 6/11/2013 3,743.75 HUTCHIN93N9ENIORADVI93RYBQA OTHEROONTRACTUAL 176103 6/11/2013 81,031.78 HUTCHIN93N UTILITIES UTILITIES 176104 6/11/2013 954.57 HUTCHIN93N WHOLESALE OPBRATING9JPPLIES 176105 6/11/2013 4,000.00 HUTCHINSON, CITYOF ATM REU NI9NMENT 176106 6/11/2013 801.06 1 NTEGRATED POWER -cEWI CE5 LLC OONTRACT REPAIR & MAINTENANCE 176107 6/11/2013 60.00 JAOOBSEN, HANNA OTHER OONTRACTUAL 176108 6/11/2013 146.33 J40013SEN, 9B7EM BER OPE?ATI NG 9JPPLI ES 176109 6/11/2013 16,195.44 EFF M EEIAN SALEB I NC AOCRUED OOM M ISS ONS PAYABLE 176110 6/11/2013 240.85 JE F S EFBTRI C CENTRAL GARAGE RE'AI R 176111 6/11/2013 753.50 U TAYLOR DI ST OF M N OOST OF SALES BEER 176112 6/11/2013 43, 479.77 JOHN93N BROTHEF6LJQUOR00. OOSTOFSALJSWINE 176113 6/11/2013 200.00 JORDAHL, JIM OPE?ATI NG 9JPPLI ES 176114 6/11/2013 15, 761.90 JU U L OONTRACTI NG 00 OONTRACT REPAI R & MAINTENANCE 176115 6/11/2013 388.20 KDUZ KARP RADIO ADVER119 NG 176116 6/11/2013 125.00 KOSE RICHARD UNI FCFIM S& PENAL BDUI P 176117 6/11/2013 20.00 KOSE ANN RECREATION ACTIVITY FEES 176118 6/11/2013 125.00 KURTH/ LAR9JN, CASSANDRA RENTS-BLDGSOTHER 176119 6/11/2013 34.00 LAKO\/1 Q JULIE ATI ON ACTIVITY FEES 176120 6/11/2013 612.49 LANDS�APEOONCEPT INC OONTRACT REPAI R & MAINTENANCE 176121 6/11/2013 91.52 LANG SM EAT MARKET OPE?ATI NG 9JPPLI ES 176122 6/11/2013 43,202.00 LFAGUEOF M N CITI ESI NSTRUST 2ND QTRAOCRUED VVORKE 600M P 176123 6/11/2013 10.73 L R/I NE ELI C DCPEN9= RE M BU R93\4 ENT 176124 6/11/2013 139.00 LD4 9N D4 S OTHER OONTRACTUAL 176125 6/11/2013 125.00 LIEN, MIKE UNI FCRIVI S& PENAL BDUI P 176126 6/11/2013 31, 435.35 LOCHER BROTHERS I NC OOST OF SALES BEER 176127 6/11/2013 2,293.58 LYNDE& MCLB3DINC FECEIVED NOT VOUCHERID 176128 6/11/2013 1,972.34 MADDEN, GALANTB:, HANSEN LLP PROFESSI ONAL SERVICES 176129 6/11/2013 103.08 MAIN S1T�T SPORTS BAR OPERAII NG SUPPLI ES 176130 6/11/2013 300.00 M CLEOD OOUNTY OOURT ADM I NISTRA OTHER REVENUES 176131 6/11/2013 160.31 M CLEOD OOUNTY SOCIAL SERMCES REUTEAII ON ACTIVITY FEES 176132 6/11/2013 1,100.00 M CLBDD OOU NTY TREASU RED RECYCLE FEES 176133 6/11/2013 49.72 M EH R, BRIAN TRAVEL SCHOOL OON FEREIVCE 176134 6/11/2013 449.16 M BNARDS HUTC HI NSON RE'AI R & MAI NTENANCESUPPLJ ES 176135 6/11/2013 549.34 M ETRO SALJB OPBRAII NG SUPPLI ES 176136 6/11/2013 7,480.00 M I NNE33TA DEPT OF HEALTH STATE WATERTESII NG FE- 176137 6/11/2013 150.00 M I NN E33TA SHER FFS ASSOCIAII O TRAVR_ SCHOOL OON FR E NCE 176138 6/11/2013 150.00 M I NNE33TA SPORTS FEDBRAII ON RCGISTRAIION FEES 176139 6/11/2013 474.40 M I NNE33TA VALLEYTESII NG LAB OTHER 0ONTPACTUAL 176140 6/11/2013 20.00 M ONAHAN, BRANNA RKREAII ON ACTIVITY FB=S 176141 6/11/2013 200.88 M ORGAN CRS VI NEYARDS COST OF SALJSWI NE 176142 6/11/2013 106.25 M OM E M EOIA OFFI CE SUPPLJ ES 176143 6/11/2013 91.30 M -RJGN SIGNS& STRIPPINGMATERALS 176144 6/11/2013 189.00 M RPA LEAGUE FEES 176145 6/11/2013 23.61 M UCHOW, CHAD OPERAII NG SUPPLI ES 176146 6/11/2013 640.49 NAGE_, JOSEPH TRAVB_ SCHOOL OON FRE NCE 176147 6/11/2013 246.88 NEOPOST GREAT PLAINS OFFICE SUPPLJ ES 176148 6/11/2013 241.47 NORTHB: NSAFETYTECHNOLOGY CENTRAL GARAGE RB'AIR 176149 6/11/2013 20.89 NORTHB: NSTATESSUPPLYINC EDUIPM ENT PARTS 176150 6/11/2013 46.60 NUSSTRUCK& EQUIPMENT CENTRAL GAPAGERE'AIR 176151 6/11/2013 4,360.90 NU- TELECOM OOM M UNICAIIONS 176152 6/11/2013 267.89 OENOPHI UA OOST OF M IX& SOFT DR NKS 176153 6/11/2013 56.79 OFFICE DEPOT OFFI CE SUPPLJ ES 176154 6/11/2013 400.00 PAGE & HILL FOREST PRODUCTS I N RECB VED NOT VOUCHES 176155 6/11/2013 319.20 PBRFE37 ON PACKAG NG INC OPBRAII NG SUPPLI ES 176156 6/11/2013 16, 743.79 PHIWFSWINE& SPIRTS COST OFSALJSWINE 176157 6/11/2013 38,118.00 PIONS RLANDUBRARYSYS'TEM 2NDQTRFUNDING 176158 6/11/2013 1,500.00 POSWASTER POSTAGE 176159 6/11/2013 150.00 PR EVE LAND9API NG & LAWN CARE OONTRACT RB'AI R & MAINTENANCE 176160 6/11/2013 25.55 PRO AUTO M N I NC CENTRAL GARAGE RB'AI R 176161 6/11/2013 323.83 PROMAXXTRUCK PARTS EQUI PM ENT PARTS 176162 6/11/2013 2,764.25 QUADE ELBCTRIC FECEIVED NOT VOUCHER® 176163 6/11/2013 63.80 QUILL CORD OFFI CE SUPPU EB 176164 6/11/2013 69,508.01 R& R BCCAVAII NG I M PROV OTHERTHAN BLDGS 176165 6/11/2013 1,295.80 Rd L. TRANS FRBGHT 176166 6/11/2013 76.22 RANDY S REPAIR 93R/1 CE REICEI VED NOT VOUCHER® 176167 6/11/2013 2,590.00 RB NER ENTERPRI9E� INC FREI GHT - IN 176168 6/11/2013 62.57 RUNNINGSSUPPLY REICEIVED NOT VOUCHERED 176169 6/11/2013 149.44 SW'SCLUB FOOD PRODUC'TSOON=ON 176170 6/11/2013 160.00 SNr -ENT, DAN TRAVEL SCHOOL CONFRENCE 176171 6/11/2013 260.64 SCHM EU NG 0 L CO M OTOR FU B_S & LU BRI CANTS 176172 6/11/2013 8,777.87 SCHOOL DI ST# 423 COM M UNITY ED FEES 176173 6/11/2013 68.00 SCH U ETTE J69 CA FECITEAII ON ACT AA TY FEES 176174 6/11/2013 64.13 9SOTT SWI NDOW CLEANING 93R/IC CONTRACT REPAIR & MAINTENANCE 176175 6/11/2013 21.47 9EBORA MARC TRAVR_ SCHOOL CONFBEICE 176176 6/11/2013 94.24 9EELYE B LER REAI R & MAI NTBVANCESUPPU EB 176177 6/11/2013 7,997.47 9E i PROFEBSONAL-EER/ICES 176178 6/11/2013 125.00 9-AW, KAREN PROFEBSONAL-EER/ICES 176179 6/11/2013 50.00 9 BLEY COUNTY9 -1E1 FF SOFFICE OTHER OONTRACTUAL 176180 6/11/2013 47.50 93RENSEN'SSALES& RENTALS REICEIVED NOT VOUCHERED 176181 6/11/2013 37.00 90UTH ROCK M CENTER I NSTRUCII ONS 176182 6/11/2013 639.47 90UTHB:V M I NNE93TA I N9?ECTION CONTRACT REPAIR & MAINTENANCE 176183 6/11/2013 14, 865.49 90UTH8:1 WINE& MRITSOFMN COSTCFSALJSUQUOR 176184 6/11/2013 346.58 9DRI NT COMMUNICATIONS 176185 6/11/2013 77.10 ST PAUL SIAM P WORKS PRI NII NG & PUBU9II NG 176186 6/11/2013 405.76 STAPLESADVANTAGE OFFI CE SUPPU EB 176187 6/11/2013 145.60 STARTRIBUNE DUES& SUB9CRIFnONS 176188 6/11/2013 20.00 STAFF, M ELI SSA RIEU;FAII ON ACT AA TY FEES 176189 6/11/2013 571.15 STRATEGIC BDUI FM ENT OPEPAII NG SUPPU EB 176190 6/11/2013 60.00 TAUER JOE RIEU;FAIION ACTIVITY FEES 176191 6/11/2013 700.00 TEK M ECHANI CAL CONTRACT REPAIR & MAINTENANCE 176192 6/11/2013 710.19 TITAN MACHINERY RECEIVED NOT VOUCHERED 176193 6/11/2013 180.00 TKO WI NEB C?OSf OF SALJSWI NE 176194 6/11/2013 28.00 TOTAL A RE PROTEM ON SAFETY SUPPU EB 176195 6/11/2013 128.03 TOTAL FE1 STER SYSTEM OPERAII NG SUPPU EB 176196 6/11/2013 440.00 TRI M BO, DAVID CONTRACT REPAI R & MAINTENANCE 176197 6/11/2013 25.00 TWO WAYCOM M UNI CATI ONS I NC CONTRACT REPAI R & MAINTENANCE 176198 6/11/2013 1,500.00 UNIVEIRSTYOF M N FOUNDATION PROFESS ONALSER/ICES 176199 6/11/2013 1,777.43 URBAN COMM UNICATI ONS RENTALS 176200 6/11/2013 6,275.18 US LAM P I NC I M PROV OTHERTHAN BLDGS 176201 6/11/2013 3,500.00 USAQUATICS BU LDI NGS 176202 6/11/2013 1,903.50 USFSHAa-ER POSTAGE 176203 6/11/2013 69.95 VBRTBCH SOLUTIONS& SERVICEB CONTRACT REPAI R & MAINTENANCE 176204 6/11/2013 14,776.90 M N NG BEEP, COST OF SALES BEER 176205 6/11/2013 355.45 M b NG COCA COLA FOOD PRODUCTS-CONCESSION 176206 6/11/2013 587.81 VI b NG S GN & GRAPHI CS I NC OONTRACT REPAI R & MAINTENANCE 176207 6/11/2013 379.75 M NOCOPIA INC COST OF SALESWI NE 176208 6/11/2013 181.60 WAL -MART COM M UNITY OPBRATI NG SUPPLJ ES 176209 6/11/2013 1,010.81 WASTEMANAGBVIENTOFWI -MN R!}Ug- RECYOUNG 176210 6/11/2013 150.00 W89FBNNI NQ GREG OTHER CONTRACTUAL 176211 6/11/2013 125.00 WB9FBNNING, RYAN UNIFORMS& PEIRSONALBDUIP 176212 6/11/2013 119.32 WB_COM E NB GHBOR ADVBFTI S NG 176213 6/11/2013 7,000.00 WESTAFBR ENTERPRISES OTHER CONTRACTUAL 176214 6/11/2013 373.23 WI LLEI:;�S KARL TRAVEL SD -TOOL CONFERENCE 176215 6/11/2013 681.90 WINECOMPANY, THE COSTOFSALESWINE 176216 6/11/2013 402.24 WINEMB;DiANTSINC =OFSALESWINE 176217 6/11/2013 15, 066.92 WI RTZ BB/B:?AGE M I NNE9OTA COST OF SALESU QUOR 176218 6/11/2013 31,511.90 WM M UB18R & SONS CONTRACT REPAI R & MAINTENANCE 176219 6/11/2013 92.66 WOODS CAN DI CE TRAVEL SD -TOOL CON FB:ENCE 176220 6/11/2013 8,733.18 WORKCONNE0nON, THE OTHER CONTRACTUAL 176221 6/11/2013 863.87 XEROX COW COPY M ACH I N E 176222 6/11/2013 254.20 ZB1AS TRAVEL SD -TOOL CONFERENCE 176223 6/11/2013 129.75 ZJ 133-ER INC RECEIVED NOT VOUCHER® 176224 6/11/2013 325.10 M I NNE93TA DEPT OF LABOR& I NDUSTRY PLAN REV FEEB 1,145,872.37 Grand Total PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 5/31/2013 Period Ending Date: 5/25/2013 $57,949.87 IRS - Withholding Tax Account Employee /Employer FICA Employee /Employer Medicare Federal Withholding $11,022.06 MN Department of Revenue State Withholding Tax $39,814.69 Public Employee Retirement Association Employee /Employer PERA /DCP Contributions $2,291.23 TASC Employee Flex Spending Deductions $11,063.91 TASC Employee Contributions to Heath Savings Account Employer Contributions to Heath Savings Account $525.00 MNDCP Employee Contributions - Deferred Comp $1,340.00 ING Employee Contributions - Deferred Comp $1,280.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $417.96 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $125,704.72 Total Electronic Funds Transfer M5CW, EG LOG22001 VO Check # Ck Date 176063 6/11/2013 176064 6/11/2013 aTYOF HUTCHI N9DN Council Check Register Check Dates 5/29-6/11/13 Amount Vendor/ Explanation 1 •He* '+ 481.36 Grand Total Account Description 6/6/2013 HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Public Hearing for 2013 Pavement Management Program (L3/P13 -03) Department: PW /Eng UCBUSEsBnON Meeting Date: 6/11/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (M inutes): 10 1 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff administered a neighborhood meeting on Tuesday, June 4th, with property owners adjacent to the proposed project referenced above (Milwaukee Avenue SW and Miller Avenue SW from Lynn Road to TH 15). Please see the attached Neighborhood Meeting Notice and Information Sheet documents. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the Resolution Ordering Improvement and Preparation of Plans and Specifications. Also, City staff has worked closely with the project's contractor to develop the attached Change Order to adequately address Milwaukee Ave. SW and Miller Ave. SW within this project letting utilizing the original bid unit prices. Thus, at this point, we recommend that the attached Resolution and Change Order be approved. BOARD ACTION REQUESTED: Approval of Resolutions and Change Order Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: $ 93,679.62 Total City Cost: $ 93,679.62 Funding Source: GO Improvement Bonding Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14159 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3 /PROJECT NO. 13 -03 WHEREAS, a resolution of the City Council adopted the 28th day of May 2013, fixed a date for a Council Hearing on the following improvements: Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 28th day of May 2013. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 11th day of June 2013. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 14160 RESOLUTION APPROVING PLANS AND SPECIFICATIONS LETTING NO. 3 /PROJECT NO. 13 -03 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following described improvement: Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. Adopted by the Hutchinson City Council this 11th day of June 2013. Mayor: Steven W Cook City Administrator: Jeremy J. Carter HUTCHIN.SON CITY CENTER crly'f ENGINEERING DEPARTMENT 111 HASSAN STREET SE, HUTCINSON MN 55350 PHONE: 320-234-4209 FAX: 320-234-4240 LETTING NO. 3 - PROJECT NO. 13 -03 Dated: 05/15/2013 CHANGE ORDER NO. 1 Page 1 of 1 Project Location: 2013 Pavement Management Program CONTRACTOR: Duininck Inc, 408 6th St, P O Box 208, Prinsburg MN 56281 Contract Amount: $233,838.20 Completion Date: Final: 07/31/2013 (original), 08/14/2013 (revised) Description of Change: This Change Order addresses the addition of Milwaukee Ave SW from Lynn Rd SW to TH15 South and Miller Ave SW from Lynn Rd SW to TH15 South to the 2013 Pavement Management Program. Due to the deteriorated roadway conditions, ordinary compaction will be utilized and compensation for additional bituminous material may be considered as deemed appropriate by the Engineer on this additional work. This revision will extend the completion date on the project to August 14, 2013 (14 days). The additional work results in an increase to the contract in the amount of $93,679.62. Item No. Spec. Ref. Item Name IFUnt 1 Amount INCREASE ITEMS 21 2104.501 FEM OVE OJFB & GUTTER LF 60.00 $4.15 $249.0 22 2104.505 FEM OVE BITUM I NOUS PAVEM ENT Sy 400.00 $5.70 $2,280.0 23 2105.525 3a=TOPSJILBOPoFOW(LV) CY 10.00 $34.50 $345.0 24 2232.501 M I LL PAVEM ENT SJRFACE (7' WI DTH TYR CAL) Sy 4780.00 $0.75 $3,585.0 25 2331.603 DINTADHE3VE LF 6150.00 $0.85 $5,227.5 26 2357.502 BITUMINOUSMATERALFORTACKCOAT GA 730.00 $2.65 $1,934.5 27 2360.503 TYPE 3=V E 40C WEAR NG COURT MIXTURE- (1'/2') - OVEFLAY SY 11979.00 $5.78 $69,238.6 28 2360.503 TYPE SPNWB230B WEAR NGCOURSEEMIXTURE­(2 ")- PATCHING Sy 400.00 $11.50 $4,600.0 29 2506.522 STSADUSTMENTRNG1" (27 "DIAMETER) EA 2.00 $196.00 $392.0 30 2506.522 STEEL ADUSTM ENT R NG 1.5" (27" DIAMETER) EA 14.00 $196.00 $2,744.0 31 2531.501 CONCRETEOJFB AND GUTTER DE5GNB618 LF 60.00 $20.00 $1,200.0 32 2563.601 TRAFFICCONTROL LS 0.20 $4,000.00 $800.0 33 2573.540 RLTERLOG, TYPE ROCK LF 40.00 $3.00 $120.0 34 2575.505 HYDRO =1 NG Sy 40.00 $7.00 $280.0 35 2506.522 WATERVALVE ADUSTI NG R NG EA 4.00 $171.00 $684.0 TOTAL INCREASE ITEMS $93,679.62 DECREASE ITEMS: TOTAL DECREASE ITEMS $0.00 NETCHANGE --------------------------------------------------------------------------------------------------------------------------------------------- - - - - -- $93,679.62 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $93,679.62 (add)14dedust). An extension of - -14 -- days shall be allowed for completion. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /9€ LfiGT )N_ IL TOTAL $233,838..201 $0.00 $93,679.62 $327,517.82 Approved: Contractor - Duininck Inc Dated: Approved: City of Hutchinson - Mayor: Steven W Cook I Dated: 06/11/2013 Approved: City of Hutchinson -City Engineer: Kent Exner Dated: Approved: City of Hutchinson - City Administrator: Jeremy J Carter I Dated: 06/11/2013 HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-M Agenda Item: Ordinance No. 13 -0711 - Franchise Agreement with George W. Quast Department: Administration UCBUSESE.'IION Meeting Date: 6/11/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ Public Hearing Time Requested (M inutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: George W. Quast has submitted an application to place flower pots on public sidewalk located on 2nd Avenue SE. The placement of semi - permanent fixtures on a public place requires a franchise issued by the City. All franchise requests must be heard at a public hearing. Attached is a photograph of the applicant's intention of the placement of the flower pots. A similar -type franchise was issued to a downtown business in 2005. As part of this request, the Council must determine the term of the franchise agreement, as well as the franchise fee, if any. BOARD ACTION REQUESTED: Waive first reading and set second reading and adoption of Ordinance No. 13 -0711 for June 25, 2013, which would authorize the placement of flower pots on public sidewalk located at 25 2nd Avenue SE. Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 13-0711 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING GEORGE W. QUAST THE RIGHT TO PLACE FLOWER PLANTERS OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY AT 25 2N° AVENUE SE THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to George W. Quasi, hereafter referred to as Grantee, a franchise to place and maintain flower planters as shown in Exhibit A, for the purpose of decorating the front entry area on certain property owned by the City of Hutchinson. Section 2. The franchise is granted for a term of year(s) commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, a fee of will be provided by the Grantee as part of this franchise. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or pen-nit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7, In the event that Grantee should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Grantee. Adopted by the City Council, this day of Attest: City Administrator .2013. Mayor CITY OF HUTCHINSON FRANCHISE AGREEMENT APPLICATION Date: 2 d -- ! .3, Property Address: 25 �,"� A L) (5- S, E^ L)-19 rnk 3ST6 ) Applicant: Crlcrc, \Af KS r Filing Fee: Zoning District: Work Phone: Address: /fOC i7tAiAj 6! 6<o. 12<9 60)c 2 33 Home Phone: -6-&'7-J--30❑ 501-A lEt 4�AA -Ts {Li LC L4La�1�jE31J .° 6CCx-LL—C_f 13— Legal Description of property: 5 ,aas c)-�: i (F, Description of request: PLAcr ' +u - ic}�,;� �c,-� r•� �� HErz Srt�r." Ca 50u i It C ti i- f2.w, c- C-::- e-,,, pi Gr i A L V [�5c: Certificate of Liability Insurance: Site drawing of request: This is an application only. The request must be approved by the Hutchinson City Council and an ordinance published. Hutchinson M- M- Hutchinson HEALTH Fbport to the City aine 11, 2013 2012 • Days Cash on Eland F-214(60) • Debt Service Coverage Ratio El-jTj (1.3) • Operating Income - $413,457 • Operating Margin -$14F] • Net Income- $1,995,931 M-- t-lurchinson HEALTH �ervioe 2011 2012 ►dmissions 21762 2,520 r lent %rgery 509 419 at i ent % rgery 21468 21461 :ad i o I ogy 221471 20,894 Dbst et ri cs 273 259 �441 rlurchinson HEALTH M- ffl- Hutchinson HEALTH Integration Hutchinson Medical Center and Hutchinson Area Health Care become Hutchinson Health 12/31/12 M- M- Hutchinson HEALTH Excel I Ian is New Bectronic Health Record E12/1/13 Hutchinson Health by the Lumbers 0 1MI 0I /Il10 I sh IFA IL 0- 0 O IIllli Hutchinson HEALTH Mission Advancing Health with our Community Vision • Provide a caring, personal experience for each patient • Deliver excellent care supported by evidence -based medical science • Foster a workplace where all can thrive • Lead in promoting health and wellness with our community • Create innovative models of care HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Agreement to Provide Security Services Agreement Department: Administration UCBUSESE.'IION Meeting Date: 6/11/2013 Application Complete N/A Contact: Jeremy Carter Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ New Business Time Requested (M inutes): 5 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Hutchinson Health and the City of Hutchinson Police Services Department would like to enter into an agreement, in which, the City of Hutchinson Police Services Department will hire and train Security Officers to provide security services on Hutchinson Health premises. All Security Officers shall be City of Hutchinson employees and shall be hired after successfully passing all the required hiring requirements in accordance with the City of Hutchinson and Police Commission hiring practices. Formal job descriptions have been designed to meet the requirements of the Security Services agreement. The length of the agreement will be 5 years, but does provide a termination clause that could be exercised by either party prior to the full 5 -year term completion date. I have reviewed the details of this agreement and discussed with staff how the program will function and operate over the term of the agreement. This agreement represents a continued strong presence and partnership the City of Hutchinson has with Hutchinson Health. The financial impact to the City of Hutchinson will be cost neutral. Meaning, the agreement payment terms will cover the entire costs of the program: hiring & ongoing employee costs, training, uniforms & gear, etc. If the agreement is approved, the hiring process will start and take several months to get staff on board to implement the program. Hutchinson Health will reimburse on an hourly rate the costs of the program as they start to occur later in 2013. The 2014 budget that will be presented at the first workshop will include this agreement's full year staffing costs and off - setting revenue stream coming from Hutchinson Health. The program costs will be reviewed annually for proper funding levels. The anticipated employees to properly fill the requirements of this agreement will be three (3) full -time employees and a pool of 3 -5 part -time employees. If there are any questions prior to the council meeting on this agreement, please let me know. BOARD ACTION REQUESTED: Approval of the Security Services Agreement with Hutchinson Health Fiscal Impact: $ 0.00 Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Agreement to Provide Security Services This agreement, entered into on the last day below written, between the City of Hutchinson, a Minnesota municipal corporation, by and through its Department of Police Services ( "contractor "), and Hutchinson Health, a Minnesota nonprofit corporation ( "owner ") allows contractor to provide security services in owner's hospital facilities and parking lot which for purposes of this agreement shall be known as the "premises ". Term. This agreement shall remain in effect for a period of 5 years from the last date written below. Services Provided. Contractor shall provide qualified, unarmed, uniformed personnel to provide security services for owner's premises. At least one Security Officer shall be present on the premises 24 hours a day, 365 days per year except for occasional times to allow for position vacancies, training sessions and unforeseen officer unavailability due to illness, and the like, or if contractor vacancies result due to reports of unsatisfactory Security Officer performance from owner. Typical security duties will include, but are not limited to: maintaining a safe orderly work environment, monitoring the entry and exit of personnel from the premises, inspecting facilities to ensure doors, windows, and roofs are secure, protecting property and promoting theft prevention through Officers' physical presence while making security checks throughout the premises, reporting of unusual conditions to the proper personnel including law enforcement, maintaining security logs, and writing reports. Under no circumstances will security officers be expected to perform the duties of owner's regular employees. Training and Qualifications. Contractor shall ensure that all Security Officers provided to owner have been sufficiently trained in protecting owner's premises, owner's personnel, and visitors from harm, to the extent possible. Contractor shall see to it that all Officers provided under this agreement have obtained all proper licenses. All Security Officers provided by contractor shall have and carry in their possession at all times on owner's premises approved Hutchinson Police identification, a valid Minnesota driver's license or Minnesota identification card issued by the Minnesota Department of safety. If driving is a requirement of Security Officers, a valid Minnesota driver's license is mandatory. All Security Officers shall have satisfactorily passed a criminal and employment background check in accordance with the City of Hutchinson and the Hutchinson Police Commission approved hiring practices. All Security Officers shall possess a high school diploma or GED equivalent, and shall have the ability to speak, read, and write the English language; understand and carry out oral and written directions, write accurate and clear reports; monitor environmental and electronic security systems, if any. All Security Officers assigned work under this agreement shall have a physical examination and be in good physical condition, which enables him /her to perform the full range of security work. Security Officers must be fully capable of performing work requiring moderate to arduous physical exertion under either normal or emergency conditions. Security Officers shall possess good distance vision in each eye corrected to 20/30 on the Snellen chart and the ability to distinguish basic colors. Security Officers shall not have any hearing loss to exceed 30 decibels in either ear in accordance with current City of Hutchinson and Hutchinson Police Commission approved hiring practices. Contractor shall provide to owner evidence that all Security Officers assigned to the premises under this agreement have passed a pre - employment drug screening examination in accordance with the current City of Hutchinson and Hutchinson Police Commission approved hiring practices. Security Officers shall be mentally alert and capable of exercising good judgment, following instructions, and assimilating necessary specialized training. Security Officers assigned to the premises shall also have undergone the following training and shall keep all certifications as to such training current for the life of this agreement: 1. Met Contractor required physical fitness standards 2. Met Contractor required defensive tactics standards 3. Be a certified TASER operator 4. First Aid and CPR; certification cards shall be carried while on duty 5. Training in security and emergency procedures, crowd control, irate \hostile individual and public relations. 6. The City of Hutchinson's and the Owner's policies pertaining to drug awareness, sexual harassment, workplace violence and discrimination. Contractor shall ensure that while on duty the Security Officer possess only contractor approved equipment including but not limited to: • Soft body armor, • Handcuffs, • Flashlight, • Gloves, • TASER, • Expandable baton, • Portable radio. The Security Officer shall be prohibited from the following unless on an authorized work break. 1. Listening to any audio /visual equipment or other audio medium that is not directly job-related. 2. Reading materials that are not job-related. 3. Use telephones or electronic devices that are not job - related. 4. Entertain personal visitors unless preauthorized by the contractor. Security Officers shall contact local law enforcement or emergency personnel as needed following the contractors and owners notification procedures. Any incident which results in contractor's personnel contacting emergency services including, but not limited to, police, fire or medical, contractor shall, no later than the next business day contact the owner regarding the incident which prompted such call. Except for ongoing investigations, within 3 business days after the incident, contractor shall provide to the owner a written summary of the incident while following appropriate privacy protocols. Owner's "Manager of Facilities /Security' shall have the right to request disciplinary action for any Security Officer found to be in violation of any of these requirements. This request by the owner's security supervisor for disciplinary action for a Security Officer shall be followed up by the contactor initiating an investigation into the circumstance that initiated the request by the owner. This investigation shall follow current contractor internal investigatory and disciplinary procedures. Supervision. Contractor shall adequately supervise its Officers assigned under this contract. "Adequately supervise" includes, but is not limited to: insuring staffing levels are met, insuring prompt Officer arrival and attendance noting security personnel work habits, insuring personnel neat and professional appearance. Contractor shall designate a "Security Officer supervisor" that owner shall communicate with regarding concerns over Security Officers performance on the premises. The Security Officer supervisor shall make at least two unannounced visits to the premises per week to observe Security Officer performance. Owner shall designate a person or persons to coordinate with the Security Officer supervisor regarding the performance of the obligations under this contract. If unsatisfactory performance or behavior is observed by owner's personnel, the owner's security coordinator shall communicate the matter to the Security Officer supervisor to attempt to rectify the situation. Insurance. Contractor is responsible for providing liability, automobile, and worker's compensation insurance for all Officers provided and will name owner as an additional insured on all policies of insurance related to the provision of services under this agreement. Confidentiality. During the course of performing services under this Agreement, Contractor may have access to employee and client data, computer software, or other technical or business information. Contractor agrees to treat as confidential all information concerning Hutchinson Health clients and employees of which Contractor is made aware in connection with performing services. Contractor agrees to maintain all such confidential information during the term and after termination of this Agreement, and not disclose or permit access to any third party of any such confidential information. Payment. The cost to owner for the services provided by contractor shall be $ 306,950.40 per year, invoiced monthly. Invoices shall be paid by owner within 30 days of the receipt of the invoice. The rate may be subject to an increase of up to 3% per year in years two through five of the agreement. Termination. Either party may terminate this agreement at anytime for any reason by giving the other party a one - year notice and /or one year's compensation. The contract may be terminated immediately for cause with no further obligation of either party for any of the following: • Unauthorized disclosure of protected health information • Failure to pay for Security services in a timely manner • Any other breach of this agreement which remains uncured for 10 days. Entire Agreement. This Agreement represents the entire Agreement between the parties as of the effective date and may only be modified by an instrument, in writing, signed by both parties. City of Hutchinson Hutchinson Health Jeremy J. Carter, City Administrator Steven D. Mulder, M.D. Date: Steven W. Cook, Mayor Date: Date: HUTMINSON aTY©OUNaL 0Y,�f A a_� Request for Board Action 7AL =-ft Agenda Item: Trail Improvement - The Greens, Fairway Estates Second Addition Department: PW /Eng UCBUSEsBnON Meeting Date: 6/11/2013 Application Complete N/A Contact: Kent Exner /John Olson Agenda Item Type: Presenter: Kent Exner /John Olson Reviewed by Staff ❑ New Business Time Requested (M inutes): 10 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: At the May 28, 2013 City Council meeting, City staff presented the potential partnership with The Greens, Fairway Estates Second Addition relating to the trail located within their development. Attached documents refer to the $1,000 contribution from the Homeowners' Association that was presented at the May 28 meeting. However, based on City Council and subsequent Resource Allocation Committee action, staff will have additional discussions with representatives of the Homeowners' Association relative to financing the project. A summary of those discussions will be provided at the June 11 meeting. City staff recommends entering into an easement agreement identifying the City's right to use the development's trail as part of its trail system as described at the May 28 meeting. The proposed easement covers the entire trail area within the development. The Homeowners' Association would pay for a portion of the costs of improving Areas #2 & 3, maintain landscaping features along the trail, and would repair any cuts in the trail necessary for drainage. The City would maintain the trail as part of the City's trail system, would install and maintain any necessary signage and may, at their own discretion, provide snow removal services. There is no need to amend the developer's agreement, since only construction of the trail was addressed. BOARD ACTION REQUESTED: Approval of Easement Agreement Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: $ 23,551.80 Total City Cost: $ 22,551.80 Funding Source: Infrastructure Maintenance Funds Remaining Cost: $ 1,000.00 Funding Source: Greens Homeowners' Association PERMANENT TRAIL EASEMENT This indenture made and entered into this day of , 20_, by and between The Greens, Fairway Estates Second Addition, hereinafter "Grantors ", and the City of Hutchinson, a Minnesota municipal corporation, hereinafter "Grantee ". Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby grant a permanent easement for trail purposes over, under and across that part of Fairway Estates Second Addition ( "Exhibit A ") of part of the Southwest Quarter of Section 25, Township 117 North, Range 30 West, McLeod County, Minnesota, occupied by a trail facility within Lot 27 of Block 3. The Grantee shall have at any time the right to enter upon the easement to construct, operate and maintain all trail improvements upon said permanent easement in accordance with "Exhibit B ". The granting of this easement shall include the right to grade entire easement area to improve trail subgrade and drainage, clear vegetation, construct trail, install signs, landscaping and to perform related maintenance activities as deemed to be necessary by the Grantee. The Grantee shall only be responsible for the maintenance directly related to the trail improvements. The Grantors shall have the right to utilize the easement area in a manner that does not adversely impact the functioning, accessibility, capacity or drainage of the trail improvements. This easement shall be binding upon the successors, heirs and assigns of the parties in perpetuity. In witness whereof, said Grantors here unto have set their hands to this instrument on the day and year first above written. GRANTORS: THE GREENS, FAIRWAY ESTATES SECOND ADDITION By: Printed Name: Richard Lennes Title: President By: Printed Name: Everett Hantge Title: Vice President By: Printed Name: Loretta Bernhagen Title: Treasurer GRANTEE: CITY OF HUTCHINSON, MINNESOTA By: Printed Name: Steve Cook Title: Mayor Attest: Printed Name: Jeremy Carter Title: City Administrator STATE OF MINNESOTA } )SS COUNTY OF } The foregoing instrument was acknowledged before me this day of , 20 , by Richard Lennes, President, Everett Hantge, Vice President and Loretta Bernhagen, Treasurer of THE GREENS, FAIRWAY ESTATES SECOND ADDITION. Grantors. SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT Notary Stamp: STATE OF MINNESOTA } )SS COUNTY OF } The foregoing instrument was acknowledged before me this day of 120 , by Steven W. Cook, Mayor and Jeremy J. Carter, City Administrator of the City of Hutchinson, Minnesota. SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT Notary Stamp: This document was drafted by: Kent Exner Hutchinson City Engineer 111 Hassan St SE Hutchinson MN 55350 (320) 234 -4212 EXHIBIT A Ur nu I1. rl I Lmo u P'4 L V I I INSET B FAIRWAY ESTATES SECOND ADDITION 7CR D 0 C HERITAGE N 40' lo� 27 12 3 F A 7 27 -b 14 27 1�2 b k. [ aal Tieez Ile % 77 —A 7 24 1 27 0 ylir ..20 26 26 27 27 27 21 KR"SEL A N' A C R LE S EHELr 3 OF 3 SHEETS Exhibit B Grantor shall be responsible for an amount not to exceed $1,000 of costs to improve existing trail assets, as follows: 1. Upsizing the east leg of the trail to 10 -foot width. (Trail from the point of intersection nearest 1169 Oakwood Ct NW to the east - southeast to the property boundary) 2. Improving the trail intersection to straighten the current curvo- linear feature, as necessary, including grade improvements. (Trail from the point of intersection nearest 1189 Oakwood Ct NW where it intersects with the interior trail). 3. Improving the trail intersection to straighten the current curvo- linear feature, as necessary, including grade improvements. (Trail from the point of intersection nearest 1203 Oakwood Ct NW where the trail intersects with the interior trail). 4. Remove the trail between the two ponds at the west - northwest portion of the plat and re- establish turf. 5. Construction of a 10 -foot wide trail from the intersection of Heritage Rd NW to the existing trail, to landscape include structure(s) to keep landscaping rock from the trail. 6. Construct transition surface to join the trail to the interior trail at a point of intersection nearest 1205 Oakwood and at the intersection nearest 1189 Oakwood Ct NW. Grantor and Grantee Maintenance Requirements 1. TRAFFIC — Grantee shall maintain the trail as a one -way trail, with east /south bound traffic travelling on the west /south portion of the existing trail, and west /north bound traffic travelling on the east /north portion of the existing trail. Except two -way traffic shall be accommodated on portions of the east leg of the trail and the trail from the intersection of Heritage Rd NW which shall be improved to a 10 -foot width. The Grantee shall maintain the trail in an improved state, suitable for walking and bicycling. The Grantee may install and maintain any such improvement identified as suitable for walking and bicycling. 2. SIGNAGE — The Grantee shall install signs, as necessary, to direct traffic onto the appropriate one -way portions of the trail, said signs shall be maintained by the Grantee. 3. SNOW REMOVAL — Snow removal from trail shall follow existing and future snow removal policies of the City. Snow removal services on the trail are not guaranteed. Neither the Grantor, nor the Grantee will be required to perform snow removal; however, the Grantee may remove snow as may be necessary or desirable for service to properties in The Greens, Fairway Estates Second Addition. 4. LANDSCAPED AREAS — The Grantee shall not be responsible for maintaining landscaped areas, and may, as necessary, trim, remove, or alter landscape features, as necessary, to maintain the trail. The Grantor shall not be compensated should it become necessary to trim, remove, or alter landscape features. 5. DRAINAGE — The Grantor shall be allowed to cross the trail to maintain or construct sump pump discharge lines to ponds and /or ditches. Any cuts in the trail shall be repaired at the cost of the party installing the line. Provided drainage lines can be installed by tunneling under the trail, the Grantee shall maintain the trail's surface pavement. 6. MAINTENANCE ACTIVITIES — The Grantor shall have access to the trail and may use motorized vehicles, as necessary, for any maintenance activity required by the Grantor. PERMANENT TRAIL EASEMENT This indenture made and entered into this day of , 20_, by and between The Greens, Fairway Estates Second Addition, hereinafter "Grantors ", and the City of Hutchinson, a Minnesota municipal corporation, hereinafter "Grantee". Now therefore, for good and valuable consideration, which both parties acknowledge to be sufficient, Grantors hereby grant a permanent easement for trail purposes over, under and across that part of Fairway Estates Second Addition ( "Exhibit A ") of part of the Southwest Quarter of Section 25, Township 117 North, Range 30 West, McLeod County, Minnesota, occupied by a trail facility within Lot 27 of Block 3. The Grantee shall have at any time the right to enter upon the easement to construct, operate, maintain and allow public use of all trail (shared -use pathway) facilities upon said permanent easement in accordance with "Exhibit B ". The granting of this easement shall include the right to grade entire easement area to improve trail subgrade and drainage, clear vegetation, construct trail, install signs, landscaping and to perform related maintenance activities as deemed to be necessary by the Grantee. The Grantee shall only be responsible for the maintenance directly related to the trail improvements. The Grantors shall have the right to utilize the easement area in a manner that does not adversely impact the functioning, accessibility, capacity or drainage of the trail improvements. This easement shall be binding upon the successors, heirs and assigns of the parties in perpetuity. In witness whereof, said Grantors here unto have set their hands to this instrument on the day and year first above written. GRANTORS: THE GREENS AT FAIRWAY ESTATES SECOND ADDITION HOMEOWNERS ASSOCIATION, INC. Printed Name: Richard Lennes Title: President Printed Name: Everett Hantge Title: Vice President Printed Name: Loretta Bemhaaen Title: Treasurer GRANTEE: CITY OF HUTCHINSON, MINNESOTA By: Printed Name: Steve Cook Title: Mayor Printed Name: Jeremy Carter Title: City Administrator STATE OF MINNESOTA } } ss COUNTY OF } The foregoing instrument was acknowledged before me this _ day of 20 by Richard Lennes, President, Everett Hantge, Vice President and Loretta Bernhagen, Treasurer of THE GREENS, FAIRWAY ESTATES SECOND ADDITION, Grantors. SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT Notary Stamp: STATE OF MINNESOTA } } ss COUNTY OF } The foregoing instrument was acknowledged before me this _ day of by Steven W. Cook, Mayor and Jeremy J. Carter, City Administrator of the City of Hutchinson, Minnesota. SIGNATURE OF PERSON TAKING ACKNOWLEDGEMENT Notary Stamp: This document was drafted by: Kent Exner Hutchinson City Engineer 111 Hassan St SE Hutchinson MN 55350 (320) 234 -4212 (,I II VY 1"IU I Um IIVJUIN -U INSET B FAIRWAY ESTATES SECOND ADDITION C.R :`` ` Ai �4'� 'Y . 37 i. ' s 24 27 2 36 m 0 21 20 � me Ypy" W ifL a 7. 27 27 27 3 SHEETS Exhibit B Grantor shall be responsible for an amount not to exceed $1,000 of costs to improve existing trail assets, as follows: 1. Upsizing the east leg of the trail to 10 -foot width. (Trail from the point of intersection nearest 1169 Oakwood Ct NW to the east - southeast to the property boundary) 2. Improving the trail intersection to straighten the current curvo-linear feature, as necessary, including grade improvements. (Trail from the point of intersection nearest 1189 Oakwood Ct NW where it intersects with the interior trail). 3. Improving the trail intersection to straighten the current curvo- linear feature, as necessary, including grade improvements. (Trail from the point of intersection nearest 1203 Oakwood Ct NW where the trail intersects with the interior trail). 4. Remove the trail between the two ponds at the west - northwest portion of the plat and re- establish turf. 5. Construction of a 10 -foot wide trail from the intersection of Heritage Rd NW to the existing trail, to landscape include structure(s) to keep landscaping rock from the trail. 6. Construct transition surface to join the trail to the interior trail at a point of intersection nearest 1205 Oakwood and at the intersection nearest 1189 Oakwood Ct NW. Grantor and Grantee Maintenance Requirements: 1. TRAFFIC — Grantee shall maintain the trail as a one -way trail, with east/south bound traffic travelling on the west/south portion of the existing trail, and west/north bound traffic travelling on the easUnorth portion of the existing trail. Except two -way traffic shall be accommodated on portions of the east leg of the trail and the trail from the intersection of Heritage Rd NW which shall be improved to a 10 -foot width. The Grantee shall maintain the trail in an improved state, suitable for walking and bicycling. The Grantee may install and maintain any such improvement identified as suitable for walking and bicycling. 2. SIGNAGE — The Grantee shall install signs, as necessary, to direct traffic onto the appropriate one -way portions of the trail, said signs shall be maintained by the Grantee. 3. SNOW REMOVAL — Snow removal from trail shall follow existing and future snow removal policies of the City. Snow removal services on the trail are not guaranteed. Neither the Grantor, nor the Grantee will be required to perform snow removal; however, the Grantee may remove snow as may be necessary or desirable for service to properties in The Greens, Fairway Estates Second Addition. 4. LANDSCAPED AREAS — The Grantee shall not be responsible for maintaining landscaped areas, and may, as necessary, trim, remove, or alter landscape features, as necessary, to maintain the trail. The Grantor shall not be compensated should it become necessary to trim, remove, or alter landscape features. 5. DRAINAGE — The Grantor shall be allowed to cross the trail to maintain or construct sump pump discharge lines to ponds and/or ditches. Any cuts in the trail shall be repaired at the cost of the party installing the line. Provided drainage lines can be installed by tunneling under the trail, the Grantee shall maintain the trail's surface pavement. 6. MAINTENANCE ACTIVITIES — The Grantor shall have access to the trail and may use motorized vehicles, as necessary, for any maintenance activity required by the Grantor. 0 Add Trail Leg Intersection Improvement r � _ 1 ■ e I'•� I � �K (• r p r� I _ Intersection Improvements fAl :4.4 .. itY k mil City of Hutchinson Trails Private Remove -Widen to 10' Golf Course Road Proposed Trail Trail Improvement Existing Trails Widen Existing Trail to 10' Add Trail Leg HUTMINSON aTY©OUNaL 0Y'�f A a_� Request for Board Action 7AL =-ft Agenda Item: Project Award for Railroad Depot Site Improvements (L8B/P13 -0813) Department: PW /Eng UCBUSEsBnON Meeting Date: 6/11/2013 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ New Business Time Requested (M inutes): 10 1 License Contingency N/A Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City received bids (see attached Bid Tabulation) for the Railroad Depot Site Improvements project letting on Friday, May 17th. The apparent low bidder is Wm. Mueller & Sons Inc. of Hamburg, Minnesota, with a construction bid of $185,257.67 (approximately 26% lower than the Engineer's Estimate). This bid amount results in a total project cost of $239,720.00 which includes standard City project fees and geotechnical testing costs. City staff will provide a brief overview of the project scope, bids and construction time frames. City staff has worked closely with project stakeholders as this project has proceeded to address any potential design and construction related issues. The necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Resolutions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTElmpact: Budget Change: No Ind uded in current budget: No PROJECT SECTION: Total Project Cost: $ 239,720.00 Total City Cost: $ 239,720.00 Funding Source: Community Improvement Fund Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14161 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 8B /PROJECT NO. 13 -08B Railroad Depot Site Improvements Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material forthe improvement of: Railroad Depot Site Improvements; by construction of grading, curb and gutter, draintile installation, bituminous /concrete surfacing, Class 5 aggregate, storm sewer /drainage, street lighting, sidewalks, landscaping, restoration and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons Inc of Hamburg MN $185,257.67 R & R Excavating Inc. of Hutchinson MN $218,460.02 and whereas, it appears that Wm Mueller & Sons Inc of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons Inc of Hamburg MN in the amount of $185,257.67 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 11th day of June 2013. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 8B /PROJECT NO. 13 -08B RAILROAD DEPOT SITE IMPROVEMENTS BID OPENING: 05/17/2013 AT 10:30 AM ENGINEER'S ESTIMATE $250,000.00 COMPLETION DATE: 08/02/2013 o z w ,„ - U W a V) ITEM DESCRIPTION F Z ] FHamburg F Z a ] Wm Mueller & Sons Inc 831 Park Ave P O Box 247 MN 55339 coryh@wmmueller.com Cory Hoernemann 952467 -2720 R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 michelle @rrexcavating.net brent @rrexcavating.net gunnar@rrexcavating.net GunnarSmith 320 -587 -5918 BID PRICEI BID TOTAL BID PRICE BID TOTAL $185,257.67 $218,460.02 1 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 77 $14.00 $1,078.00 $7.57 $582.89 2 2104.511 SAWING CONCRETE (FULL DEPTH) LF 35 $32.00 $1,120.00 $10.15 $355.25 3 2105.501 COMMON EXCAVATION (EV) CY 152 $29.00 $4,408.00 $33.89 $5,151.28 4 2105.525 TOPSOIL BORROW (LV) CY 460 $30.45 $14,007.00 $25.43 $11,697.80 5 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 3948 $2.10 $8,290.80 $2.68 $10,580.64 6 2112.502 SUBGRADE /BASE PREPARATION SY 3948 $2.55 $10,067.40 $1.35 $5,329.80 7 12118.6071AGGREGATE SURFACING (CV) CLASS 5 CY 1 90 $45.00 $4,050.00 $57.451 $5,170.50 8 2211.503 AGGREGATE BASE CLASS 5 (CV) (P) CY 989 $32.50 $32,142.50 $41.491 $41,033.61 9 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 100 $4.50 $450.00 $5.74 $574.00 10 2360.503 TYPE SPWEA240B WEARING COURSE MIXTURE (1.5 DEPTH) SY 1467 $9.70 $14,229.90 $12.38 $18,161.46 11 2360.503 TYPE SPWEB230B BASE COURSE MIXTURE (2.5 DEPTH) SY 1467 $14.90 $21,858.30 $19.02 $27,902.34 12 2502.541 4" PVC SDE PIPE TOP HALF PERF. (INCL. SOCK & CAPS) LF 76 $4.65 $353.40 $9.74 $740.24 13 2503.511 12" RC PIPE STORM SEER DESIGN 3006 CL V LF 432 $23.50 $10,152.00 $45.19 $19,522.08 14 12503.6021CONNECT TO EXISTING STORM SEWER STRUCTURE EA 3 $350.00 $1,050.00 $961.15 $2,883.45 15 2506.501 RAIN GARDEN PRETREATMENT INLET DEVICE (TYPE TURRET LIGHT TRAFFIC RAT EA 1 1 1 $1,843.00 $1,843.00 $3,033.711 $3,033.71 16 2506.601 DRAINAGE STRUCTURE DESIGN C EA 4 $1,050.00 $4,200.00 $1,679.32 $6,717.28 17 2506.602 MANHOLE DESIGN 48 -4020 EA 1 $1,859.00 $1,859.00 $2,533.87 $2,533.87 18 2521.501 4" CONCRETE SIDEWALK SF 2139 $4.48 $9,582.72 $5.72 $12,235.08 19 2531.501 CONCRETE CURB & GUTTER DESIGN B612 LF 350 $15.42 $5,397.00 $18.41 $6,443.50 20 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 70 $60.65 $4,245.50 $77.43 $5,420.10 21 12531.60216" PEDESTRIAN CURB RANP SF 341 $7.65 $2,608.651 $9.77 $3,331.57 22 2531.608 TRUNCATED DOMES SF 48 1 $37.50 $1,800.00 $47.87 $2,297.76 23 2563.601 TRAFFIC CONTROL LS 1 $4,000.00 $4,000.00 $1,787.23 $1,787.23 24 2564.531 SIGN PANELS - TYPE C SF 8 $80.00 $640.00 $102.13 $817.04 25 2573.530 INLET PROTECTION EA 7 $165.00 $1,155.00 $95.74 $670.18 26 2573.540 FILTER LOG, TYPE STRAW BIOLOG LF 1350 $2.95 $3,982.50 $3.77 $5,089.50 27 2575.501 SEEDING AC 0.7 $600.00 $420.00 $765.96 $536.17 28 12575.502 SEED MIXTURE 340 LB 60 $5.60 $336.001 $7.15 $429.00 29 2575.505 SODDING, TYPE LAWN SY 12501 $6.00 $7,500.00 $3.83 $4,787.50 30 2575.511 MULCH, TYPE 1 DISC ANCHORING TON 1.4 $500.00 $700.00 $638.30 $893.62 31 2575.532 FERTILIZER, TYPE ANALYSIS 24 -0 -10 PHOSPHOROUS FREE LB 210 $0.60 $126.00 $0.77 $161.70 32 2582.502 4" SOLID LINE WHITE -EPDXY LF 850 $2.80 $2,380.00 $3.83 $3,255.50 33 2582.502 IPAVEMENT MESSAGE (HANDICAPPED SYMBOL) WHITE -EPDXY EA 2 $150.00 $300.00 $255.32 $510.64 34 2331.603 JOINTADDHESIVE LF 350 $5.501 $1,925.00 $4.47 $1,564.50 35 2545.501 ELECTRICAL LIGHTING SYSTEM LS 1 $7,000.00 $7,000.00 $6,259.23 $6,259.23 TOTAL LETTING NO. 8B /PROJECT NO. 13 -08B $185,257.671 $218,460.02 Pagel of 1 Memorial Day - A Day to Remember To: The Resident's of the Hutchinson Fire District, City Council, and Visitors to this site From: Brad Emans, Fire Chief Date: 06/03/2013 This is the official monthly report on the various activities of the Hutchinson Fire Department for May 2013. Fire Department Response: The Fire Department responded to 34 emergency calls for service in the month of May. "Fire Officer Only" Response: A "fire officer off" responded to 7 calls in May saving the Hutchinson Fire District the cost of a "general" alarm estimated at $1,274.00 for the month. Response Time (First Truck "Out of the Door"): May — 3 minutes 40 seconds. Example of a Few of the Calls your FD responded to: • A Fire Officer responded and investigated a fire that started in a microwave in an assisted living facility in the southeast part of the city. It was determined to be an accidental fire caused by operator error; • A Fire Officer and HUC (Hutchinson Utilities Commission) responded to investigate a possible natural gas leak in a medical facility in the downtown area of the city. The "gas smell" was actually sewer gas from a dry trap; • Firefighters and HUC responded to a natural gas line cut by a contractor in a residential area in the northwest part of the city. HUC was able to pinch the line closed and then repair it; • Firefighters responded to a possible commercial structure fire in the rural district. A person driving by on the highway saw "black smoke" coming from the building and called the fire in on their cell phone. The fire was actually a grass fire and a small abandon building burning behind the commercial building. Preliminary cause of the fire was a burn barrel; • Firefighters responded to an attached residential garage fire in the southwest part of the city. The Incident Commander had to remove the property owner from the garage as he was trying to fight the fire with a garden house ultimately putting him in danger. Firefighters quickly extinguished the fire limiting the damage to just the garage. Preliminary cause of the fire was a grill; • Firefighters responded to a grass fire in the southwest part of the fire district when the property owner was cutting CRP land and struck a rock, sparks from the rock strike started the extremely dry CRP land on fire; • Firefighters responded to a residential structure fire in the southwest part of the city. The fire was contained to the attic area. Preliminary cause of the fire is overloaded electrical wiring; • Firefighters responded to a grass fire in the southwest part of the of the fire district when the property owner was cutting CRP land with a skid steer and attachment when the skid steer started on fire and then spreading to the CRP land. Preliminary cause of the fire is a failed gas line on the skid steer; • Firefighters responded to a "grove fire" in the southeast part of the fire district. Mutual aid for water and additional equipment was received from Brownton FD and Stewart FD. Preliminary cause of the fire was "smoldering embers" from a controlled piled material fire that took place 48 hours earlier; • Firefighters responded to "smoke from an unknown origin" in a residential property in the southwest part of the city. Firefighters using both FD TIC's (Thermal Imagining Camera) were able to locate the source of the smoke thus limiting the amount of smoke damage. Cause of the fire /smoke was a short on the furnace circuit board; Type of the Calls for the Month: City Type of Call Number Residential 5 Commercial /Industrial 4 Multi - Family 3 School 0 Grass 1 Medical 1 CO 2 Rescue 1 Haz -Mat Leak/Spill 3 Vehicle 0 Sky -Warn 0 Mutual Aid 0 Total 20 Structure Fires 2 Arson 1 • Page 2 Rural Type of Call Number Residential 2 Commercial / Industrial 0 School 0 Farm Building 0 Grass 4 Medical 7 CO 0 Rescue 1 Haz -Mat Leak/Spill 0 Vehicle 0 Mutual Aid 0 Total 14 Structure Fires 1 Arson 10 Training: Firefighters Trained on the Following Topics /Equipment: • Firefighters completed Level 1 and Level II "live burn" training at the fire department training site. Live burn training simulates actual structural firefighting in a controlled atmosphere for firefighter safety; • Firefighter completed the quarterly 1St Responder training. This 4 hour session focused on triaging patients, and mass casualty incidents with multiple trauma patients; • Three of our new firefighters (Firefighter Baysinger, Firefighter Rath, and Firefighter Schmeling) completed their 140 hours of firefighter training, and the Minnesota Certification Test and will be participating in the swearing in / badge pinning ceremony along with Firefighter Harlow and Firefighter Travis who came to us from other fire departments. Fire Prevention / Public Relations / Other Information: • The FD assisted the Park Department in the Crow River dead fish clean -up project. Winter kill left hundreds of dead rough fish to rot on the banks of the river; • "Inspections Update ": To date 166 rental units have been inspected to the minimum fire safety standards for residential rental property; • Page 3 • The FD assisted in the escort out of the city for the boys track team as they participated in the state true team track meet; • The FD participated in the annual Memorial Day Parade and ceremony. Measurements: 1. Number of calls that required more than one engine, four firefighters and one IC in May: 14 2. Number of Calls that required investigation in May: 5 3. Estimated dollars "saved" in property (building and contents) by the fire department response for the month of May: $725,000 4. Estimated dollars "lost" in property (building and contents) to fire in May: $74,000 • Page 4 MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, April 24, 2013 Call to order — 3:00 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson; Vice President Leon Johnson; Secretary Monty Morrow; Commissioner Anthony Hanson; Commissioner Craig Lenz; Attorney Marc Sebora; General Manager Michael Kumm. 1. Approve Minutes of: March 27, 2013 Regular Meeting and April 16, 2013 Special Meeting The minutes of the March 27, 2013 regular meeting and April 16, 2013 special meeting were reviewed. A motion was made by Secretary Morrow, seconded by Commissioner Hanson, to approve the March 27, 2013 regular meeting and April 16, 2013 special meeting minutes. Motion was unanimously carried. 2. Ratify Payment of Bills for March 2013 The March 2013 payables were discussed. A motion was made by Commissioner Lenz, seconded by Vice President Johnson to ratify the payment of bills in the amount of $2,931,773.98 (detailed listing in payables book). Commissioner Hanson abstained from voting because of a conflict of interest. Motion was unanimously carried. 3. Approve Financial Statements /Budget Year to Date GM Kumm presented the March 2013 financial statements /budget year -to -date. After discussion, a motion was made by Commissioner Hanson, seconded by Commissioner Lenz to approve the financial statements /budget year -to -date. Motion was unanimously carried. 4. Approve Changes to Policies and Requirements Booklet GM Kumm presented changes to the policies and requirements booklet, sections: • Natural Gas Service Requirements & Charges • Temporary Service — Gas • Locating Customer's Underground Utilities - Gas Changes were made to sections: natural gas service requirements & charges; and, locating customer's underground utilities — gas, for clean -up purposes only. No changes were recommended for section: temporary service — gas. A motion was made by Vice President Johnson, seconded by Secretary Morrow to approve changes to the policies and requirements booklet, sections: natural gas service requirements & charges; and, locating customer's underground utilities - gas. Motion was unanimously carried. (Changes attached.) At this time City Administrator Jeremy Carter arrived: 3:10 p.m. 5. Approve Changes to Exempt and Non - Exempt Handbooks (Tabled from March 27, 2013 Regular Commission Meeting) 1 GM Kumm presented changes to the exempt and non - exempt handbooks, sections: • Conflict of Interest • Other Employment • License Requirements for Utility Vehicle Operation Staff recommended changes to sections conflict of interest and other employment for clean -up purposes only. After discussion, the Board recommended adding the verbiage, ", and deemed acceptable by HUC management." to the end of the paragraph in section conflict of interest. The proposed changes to section license requirements for utility vehicle operation, included clarification and verbiage in regard to new hires. After discussion, the Board recommended striking, "suspension, demotion, or provide reasonable accommodation" from the last paragraph. A motion was made by Vice President Johnson, seconded by Commissioner Lenz to approve the changes to the exempt and non - exempt handbooks, sections: conflict of interest; other employment; and license requirements for utility vehicle operation to include the amended changes as stated. Motion was unanimously carried. (Changes attached.) Agenda item #6: Rescind Exempt and Non - Exempt Handbooks, Section: Firearms was moved to agenda item #7; and Agenda item #7: Approve Exempt and Non - Exempt Handbooks, Section: Violence in the Workplace was moved to agenda item #6. 6. Approve Exempt and Non - Exempt Handbooks, Section: Violence in the Workplace (Tabled from March 27, 2013 Regular Commission Meeting) In the March 27, 2013 regular commission meeting, Jan Sifferath reported back to the Board after her further review of the discipline policy and reviewing other utilities' policies regarding zero tolerance. Jan's recommendation was to rescind the firearms policy to be replaced with the violence in the workplace policy. The Board recommended adding firearms verbiage to the violence in the workplace policy. Therefore, Jan Sifferath and Attorney Sebora made further revisions to the policy and are recommending approval. After discussion, a motion was made by Commissioner Lenz, seconded by Commissioner Hanson to approve exempt and non - exempt handbooks, section: violence in the workplace. Motion was unanimously carried. (Policy attached.) 7. Rescind Exempt and Non - Exempt Handbooks, Section: Firearms (Tabled from March 27, 2013 Regular Commission Meeting) Staff recommended rescinding the firearms policy as it was replaced with the violence in the workplace policy. A motion was made by Vice President Johnson, seconded by Secretary Morrow to rescind exempt and non - exempt handbooks, section: firearms. Motion was unanimously carried. (Rescinded Policy Attached.) 2 8. Approve Changes to Policy on Purchasing GM Kumm presented changes to the policy on purchasing. These changes include added verbiage authorizing HUC purchasing agent to create requisitions and approve purchase orders for recurring purchases with established vendors; adding the City Attorney as an authorized person for purchases up to $5,000; and increasing purchase authorizing for managers from $1,000 to $2,000 to streamline approval process for recurring monthly bills. After discussion, a motion was made by Commissioner Lenz, seconded by Commissioner Hanson to approve changes to policy on purchasing. Motion was unanimously carried. (Policy attached.) 9. Approve Change Order M -1 for Unit 5, Plant 1 Building Modifications Mechanical Steve Lancaster presented change order M -1 for unit 5, plant 1 building modifications mechanical. After discussion, a motion was made by Commissioner Hanson, seconded by Secretary Morrow to approve change order M -1 for unit 5, plant 1 building modifications mechanical for $34,589.73. Motion was unanimously carried. (Change order attached.) 10. Additional Discussion on PILOT Additional discussion held regarding the PILOT. The transfer formula committee (President Bordson, Secretary Morrow and GM Kumm) is looking for feedback to frame a range for negotiations with the City of Hutchinson. The Board suggested a dollar amount not to exceed $1.8- to $2- million. After discussion, the Board requested the transfer formula committee return with their final recommendations for Board approval. 11. Discuss Separate Business Unit for Wholesale Business GM Kumm explained the idea of a separate business unit for wholesale business was discussed during the last PILOT workshop. Discussion held regarding two areas of consideration: 1) focus; and 2) allocation and separation of expenses. GM Kumm will report back to the Board the pros and cons of creating a separate business unit for wholesale business. 12. Update on Units #5 and #6 Project Plan and Spend Plan GM Kumm presented the update on units #5 and #6 project plan and spend plan to include expenditures for 2011 through 2013, noting that with total expenditures, HUC is 7.23% under budget. GM Kumm also presented actual power cost comparisons including unit 1 versus not including unit 1. 13. Communication from the City Administrator City Administrator Carter explained some City projects will be starting soon to include: Jefferson Street reconstruction; Highway 15 roundabout; Depot site renovation; and repaving some City, school and Hutchinson Health parking lots. Other updates included: City budgeting process starting end of April; looking to replace LOGIS with a different vendor with a potential savings of $80,000 per year; looking to fill vacancy at airport as Life Links is moving to Willmar; considering refinancing some City debt with lower interest rates. 3 At this time Attorney Sebora left the meeting: 4:30 p.m. 14. Division Reports Natural Gas — John Webster • Moving natural gas pipe for the Jefferson Street reconstruction project. • Continuing to work on the City of Brownton project. • City of Brownton requested HUC to provide all materials for building distribution system; met with them on Friday regarding materials. • Invited to the City of Brownton contractor meeting on May 7 to help answer questions. Business — Jan Sifferath • Will give update in the Unfinished Business. Finance — Jared Martig • Attachment O mailed to MISO. • Distributed 2012 inventory items over $5,000 for commissioner's review. Electric — Steve Lancaster • Interviewed 5 of the 15 applicants for the operator position. GM Kumm reviewed the HUC action plan progress. Also, distributed the revisions staff recommended to the new commissioner matrix for the Board to review. 15. Legal Update Attorney Sebora was absent. Unfinished Business Energy Model Patent Update President Bordson explained GM Kumm is pursuing the patent on his own. • Succession Plan Update President Bordson explained the Commissioners received the succession plan from GM Kumm and requested the Board share any feedback with him. Discuss Pre -Pay for Natural Gas Nothing to report. Discuss Credit Card Payments Jan Sifferath is looking into Infinity.Link as a payment solution for HUC customers, which will also result in a savings for HUC. HUC Adjacent Land GM Kumm reported after evaluation, there is no interest in the land. New Business None 0 There being no further business, a motion was made by Commissioner Lenz, seconded by Commissioner Hanson to go into closed session at 4:44 p.m. to discuss labor negotiations. Motion unanimously carried. ATTEST: Dwight Bordson, President 5 Monty Morrow, Secretary Resource Allocation Committee May 7, 2013 4:00 PM Hutchinson City Center Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum (Contributing Participants) Meeting Minutes 1. 2013 Infrastructure Improvement Plan —review identified project scopes, costs and timeframes - Kent E. reviewed the current 2013 Infrastructure Improvement Plan worksheet. The current major items of discussion included the project delivery and costs associated with the 20I3 City Parking Lot Improvements project. Also, the expansion of the 2013 Pavement Management Program project scope to address Milwaukee Ave. SW and Miller Ave. SW to capitalize on very favorable bid prices was reviewed. 2. Water Street Garage Facility /Site — review the process to acquire this MnDOT property John O, further reviewed the possibility of the City acquiring the MnDOT Water Street garage facility /site. it has been determined that if the City makes improvements to the site, then the State would reimburse the City if the property is sold in the future. At this point, MnDOT requests that the City Council approve a resolution expressing interest in this potential transaction. Once the resolution is received by MnDOT, they will prepare the property transaction documents for the City's consideration. 3. Infrastructure Maintenance Needs Funding — review 2413 approach and status of work - The status of improvement projects to be addressed with the Infrastructure Maintenance Needs funding was reviewed. These projects include specific trail improvements, replacing a retaining wall, coating/replacing streetlights and partially funding the City Parking Lot $ reconstruction. At this point, City staff expects to fund approximately $250,000 of infrastructure improvements in 2013. 4. Greens Development Trail Partnership — review arrangement for City to utilize /improve existing trail - John O, reviewed the possibility of The Greens development conveying the rights to the majority of their private bituminous trail system to the City. The proposed arrangement would benefit the City by establishing a public trail link from School Road to Golf Course Road and the Fairway Estates neighborhoods. This trail configuration would also minimize the need /desire to construct a costly trail alignment along the Golf Course Road rural roadway section in the future. At this point, The Greens homeowner's association board has communicated that they would fund up to $1,000 of the necessary costs to improve the existing trail to allow for public use. RAC members agreed that the potential investment from The Greens could be somewhat higher to reflect the fact that they will no longer have a future maintenance liability with respect to maintaining this trail system. At this point, City staff will compile information regarding this arrangement and possibly schedule a discussion with the City Council in May. 5. Planning Document Items/Projects — review approach to working group and project recommendations - Dan J. reviewed the planned formation of working group consisting of community and City staff stakeholders to address projects, improvements, tasks, objectives, goals, etc. that have been identified within the Imagine Hutchinson, Transportation and Comprehensive Plan documents. RAC members provided input on who may be interested and willing to participate in this group's activities. 6. Other Discussion - RAC members reviewed the potential installation of historic street name signs within the downtown district. Hutchinson Public Library Board Minutes Monday, April 29, 2013 Present: Dianne Wanzek, Roger Vacek, Mary Christensen, Julie Lofdahl, Jon Ross, Stacey Nass and Mary Henke, Ex-Officio. Absent: Steve Bailey Guest: Ron 5himanski Roger called the meeting to order. The minutes from the March meeting were reviewed. Mary Christensen motioned to approve the minutes and Jon Ross seconded the motion. Motion passed. Old Business: I. Roger presented a report on the PLS Board meeting. Pioneerland 2012 Snapshot of Service& -- Roger distributed a handout at the meeting detailing the services provided throughout the system during 2012. Refer to the handout titled "Pioneerland 2012 Snapshot of Services!" for detailed information. Also discussed was the use of and access to Fbooks. There are currently less than 2000 ebooks available through the Hutchinson library. The licensing for these nooks varies by publisher. Generally the license will expire at somewhere between 21 -26 usages (e- checkouts). 2. "Meet the Author" event with Julie Kramer program was presented on Monday, April 15`h at 7:00 pm. This event was paid for by the Friends of the Library. As this was not a Legacy event, no surveys were required. There were 71 people in attendance and the response from the attendees and the board was very positive. The event was recorded and the presentation is expected to be aired on HCVN, the local public television station. Julie Kramer sent a thank you for inviting her to speak at our library along with a copy of each of her books to the library. New Business: 1. Letty Bernhagen "s presentation on her self - published book "Red Sink, Blue Soap" will take place at the Hutchinson Public Library on Monday, May 13t" at 7:O0 pm. Board members were asked to assist with the setup starting at approximately 615 -6:30 that evening. Coffee, lemonade, cookies and Letty Bernhagen's "Tres Leche" desert will be served after her presentation. Board members will post flyers at local businesses and Mary Henke will distribute them to her usual contacts as well. 2. Public Health for tibrarles. Mary Henke presented information to the board regarding a grant that the Heart of Hutchinson is applying for through Blue Cross Blue Shield. The $40K in grant money is to be used for health initiative projects aimed to improve family, neighborhood and social connections through the library. If the grant is awarded a half time position will be created to coordinate the project. As Mary is retiring shortly, the PLS board agreed to facilitate this process for the Hutchinson Library. The process is currently in the application phase and has not been granted. 3. Library Historical Records — While cleaning out some cabinets in the library, Mary Henke discovered a few items that she felt might be considered historic documents and wanted to discuss what should be done with them to ensure that they are properly cared for and maintained. The consensus of the library board was for Mary to offer these documents to the Hutchinson city council first. If they choose not to accept thetas, then they will be offered to the McLeod County Historical Society. 4. Head Librarian Interview was conducted. Roger commented that the interview went well with the person who is already in the library system but that the consensus of the search committee was to open the position up to others that may be interested. The posting will be available to the public and the application deadline will by May 17'h. S. Elections for positions on the board that need to be filled were waived as we chose to fill the position by volunteer. Chair -- Roger Vacek Vice Chair— Jon Ross Secretary -- Stacey (Vass Back Up Secretary —Julie Lofdahl Diane Wanxek nominated all of those listed above for the positions. Mary Christensen seconded the motion. All were in favor so the motion passed. 6. Retirement party for Mary Henke will take place on her last day of work at the library, Friday, June 7"'. Cake, cookies, coffee and lemonade will be served from 4:00 -5:00 pm. Next Meeting date is Monday, May 27"' which conflicts with Memorial Day_ It was decide to reschedule for Monday, June 3'd at 4.30. Dianne motioned for the meeting to be adjourned and Mary Christensen seconded the motion. Meeting adjourned. Notes submitted by Stacey Nass 05/01/13. Planning, Zoning and Building Dept. Monthly Report M ay 2013 Building Department Permit Activities A Commercial Fbmodel B Industrial Femodel 1360 Montreal- finish interior $36,000; 905 Adams -roofing $375,000; 1060 Hwy 15 S- remodel $23,000 45 West Highland park Dr NE- interior remodel $20,000 Other Building Inspection Activities May 16th - SNChapter M t g Fedwood Falls Evergreen M eats served i n M ay Week of 05/2012 05/2013 2012 Year to Date 2013 Year to Date Total Number Inspections 115 116 418 663 %of I nspections done within 24 HRS N/A 100.0% N/A 99.46% Total Number Plan Reviews N/A 25 N/A 54 %of Plan Reviews completed in 21 Days N/A 100% N/A 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits& Valuation Year to Date Number Permits& Valuation Commercial (new) 0 155 0$0.00 69 0 192 1 $38,400.00 Commercial ( additions/ remodels) 11 $149,100.00 6 $458,000.00 30 $1,219,100.00 27 $829,202.00 Total Commercial 11 $149,100.00 6 $458,000.00 30 $1,219,100.00 28 $867,602.00 Industrial (new) 01 01 01 0 Industrial (additions/ remodels) 1 $225,000.00 1 $20,000.00 2 $850,000.00 1 $20,000.00 Total Industrial 1 $225,000.00 1 $20,000.00 2 $850,001.00 1 $20,000.00 Fire Sprinkling 0 $0.00 2 $33,885.00 2 $1,600.00 4 $36,885.00 New R-,sident ial 1 $139,140.00 1 $221,133.00 1 $139,140.00 2 $409,133.00 Ra,sidential misc (additions/ remodels) 16 $71,850.00 15 $254,700.00 48 $267,514.00 54 $497,000.00 SBt Fee permits (reside, reroof, window) 73 73 196 135 HRA FOrmits 2 $23,275.00 0 11 $80,946.00 0 Subtotal Building Permits 104 $608,365.00 98 $987,718.00 290 $2,558,301.00 224 $1,830,620.00 Mechanical 17 $321,920.00 13 $48,350.00 57 $460,571.00 64 $190,373.00 HRA M echanical 0 0 01 2 Rumbing 6 5 27 22 HRA Rumbing 0 0 0 1 9gns 2 $108.00 12$124.00 46 $108.00 52 $679.00 Total Valuation 11291 $930,393.00 128 $1,036,192.00 420 $3,018,980.00 365 $2,021,672.00 t { sCssf ■oC$I' it sr � oPiP�6■ A Commercial Fbmodel B Industrial Femodel 1360 Montreal- finish interior $36,000; 905 Adams -roofing $375,000; 1060 Hwy 15 S- remodel $23,000 45 West Highland park Dr NE- interior remodel $20,000 Other Building Inspection Activities May 16th - SNChapter M t g Fedwood Falls Evergreen M eats served i n M ay Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 5/1-5/4 155 106 36 100 21 33 5/5-5/11 216 153 59 150 42 72 5/12-5/181 288 174 66 163 53 61 5/19-5/25 274 177 70 155 43 69 5/26-5/31 192 133 51 115 42 53 Total 1125 743 282 683 201 288 Total M eal s served i n M ay Dates Closed 3322 May 27- Memorial Day Planning and Zoning Monthly Activities MonthNear: May, 2013 Activity Number Additional Info. Number of Planning Applications Reviewed and 1 Conditional Use Permit - Church in the Processed C -4 District (Fringe Commercial Number of Joint Planning Board Applications 1 Preliminary Plat - Sioux Hills No. 6 Reviewed and Processed Number of Planning Commission Meetings 1 Conditional Use Permit - Village Ranch Vacation of easements -32 Lynn Rd SW Amend Ordinance regarding garages Number of Joint Planning Meetings 1 Conditional Use Permit and Variance for feedlot in Hutchinson Township Number of Zoning Reviews for Building Permits 14 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 26 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 12 Number of Predevelopment/Pre Application 2 Met with developer Meetings Met with Graphic House Signs rep. Number of Misc. Planning Meetings 22 Comp Plan review - 2 Public Arts - 4 Walgreens reciprocal easement review Garage Ordinance Amendment Management Team - 4 Directors meeting Resource Allocation City Facility parking lots City Council -2 Joint Planning Planning Commission HRA meeting Facility Assessments Met with HRA Director Meeting with Sen. Al Franken Number of Zoning Enforcement Cases 2 Number of Walk -In Customers Served 521 Site Visits 10 Feedlot, swimming pool, storage units, public art, Walgreens, Dollar Tree, Burns Manor, Riversong Stage Roof, Customer Elations, Green property. Dan Jochum attended a Land Use Training Session in St. Louis Park - May 29, 2013 Resolution No. 14162 Resolution of Support to Secure State Bonding to Further Develop and Pave the Luce Line State Trail WHEREAS, the City of Hutchinson has supported efforts to develop and pave the Luce Line State Trail, and; WHEREAS, the City of Hutchinson believes multi -use trail development of the Luce Line State Trail provides the best opportunity to effect the greatest amount of trail users, and; WHEREAS, the City of Hutchinson believes the further development and paving of the Luce Line State Trail would provide the opportunity for expanded recreational use, improved safety, and wellness activities, and improve access for handicapped users, and; WHEREAS, the City of Hutchinson believes that further development and paving of the Luce Line State Trail will connect people to nature, provide linkage opportunities between cities, area parks, local trail systems, provide a direct connection to the metro trail system, and provide looping opportunities and connections to the Dakota Rail Regional Trail and Greenleaf State Recreational Area when they are developed in the future, and; WHEREAS, the City of Hutchinson believes further development and paving of the Luce Line State Trail would provide important economic development opportunities and economic stimulus to the area, and; WHEREAS, the City of Hutchinson believes that as one of the original state trails, and the only one without paving, that it is time to further develop and pave the Luce Line State Trail and realize the maximum benefit of the significant investments that have already been made over the years, and; WHEREAS, the City of Hutchinson is part of a local partnership consisting of McLeod County and the cities of Winsted, Silver Lake and Hutchinson that has committed $1.36 million to this project and the DNR which has committed $500,000 for a total of $1.86 million. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The City of Hutchinson supports a state appropriation of $2.5 million from Minnesota State bond proceeds for the further development and paving of the approximate 28 miles of the Luce Line State Trail from the McLeod - Carver County Line (about 1.6 miles east of Winsted) to the City of Cedar Mills. The trail shall be available for multiple uses including hiking, biking, rollerblading, horseback riding, cross country skiing and snowmobiling. Adopted by the City Council on this l ls' day of June, 2013. ATTEST: Steven W. Cook, Mayor Jeremy J. Carter, City Administrator 136)