Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
cp05-14-2013
AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 14, 2013 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION L— Vineyard United Methodist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY PROCLAMATION — NATIONAL BIKE TO WORK DAY — MAY 17, 2013 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF APRIL 23, 2013 (b) BID OPENING MINUTES FROM MAY 7, 2013 (RAILROAD DEPOT SITE) 10 min.7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 13 -707 — AN ORDINANCE VACATING ROADWAY AND UTILITY EASEMENT LOCATED IN WALGREENS ADDITION (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO CHRIS ULMER OF TNT FIREWORKS FOR A TENT SALE IN WALMART PARKING LOT (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO SATURDAY NIGHT CRUISERS ON AUGUST 31, 2013, AT HUTCHINSON MALL (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO VOITURE 414 LOCALE ON NOVEMBER 26, 2013, AT AMERICAN LEGION (e) CONSIDERATION FOR APPROVAL OF ISSUING FOOD VENDOR LICENSE TO BETTY JODZIO TO OPERATE A FOOD CART (t) CONSIDERATION FOR APPROVAL OF HUTCH HOCKEY ASSOCIATION SPECIAL EVENT REQUEST ON SEPTEMBER 28, 2013, AT HUTCHINSON CIVIC ARENA (g) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO THE COUNTRY STOP LOCATED IN THE HUTCHINSON MALL PARKING LOT (h) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K AMUSEMENTS FROM MAY 31 TO JUNE 2, 2013, IN HUTCHINSON MALL PARKING LOT (i) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO SOUTH CENTRAL CHAPTER ABATE ON JUNE 1, 2013 0) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO FOUNDATION FOR CITY COUNCIL AGENDA —MAY 14, 2013 CHALLENGED CHILDREN ON JUNE 29, 2013 (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 30 min.8. PUBLIC HEARINGS — 6:00 P.M. (a) ASSESSMENT HEARING AND PROJECT AWARD FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 13 -01) Action — Motion to reject — Motion to approve (b) 2013 CITY PARKINGLOT IMPROVEMENTS PROJECT (LETTINGNO. 10, PROJECT NO. 13 -10) Action — Motion to reject — Motion to approve 15 min.9. COMMUNICATIONS. REOUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) REVIEW OF RECENT HUTCHINSON WATERS FORUM —SEEKING PUBLIC INPUT ON AREA WATERS PRIORITIES No action. 10. UNFINISHED BUSINESS 11. NEW BUSINESS 10 min (a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AND CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS ON JULY 19 & 20, 2013, AT MASONIC WEST RIVER PARK Action — Motion to reject — Motion to approve 15 min (b) CONSIDERATION OF DENYING PARADE PERMIT TO ANIMAL HUMANE SOCIETY ON MAY 18, 2013 Action — Motion to reject — Motion to approve 10 min. (c) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 AND CSAH 115 ROUNDABOUT PROJECT (LETTING NO. 4, PROJECT NO. 13 -04) Action — Motion to reject — Motion to approve 10 min. (d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR RAILROAD DEPOT SITE REMEDIATION PROJECT (LETTING NO. 8A, PROJECT NO. 13 -08A) Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA —MAY 14, 2013 (a) FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2013 (b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MARCH 25, 2013 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM APRIL 2, 2013 (d) HUTCHINSON UTILITIES COMMISSION MINUTES FROM MARCH 27, 2013, AND APRIL 16, 2013 (e) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MARCH 19, 2013 (f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2013 13. MISCELLANEOUS 14. ADJOURN PROCLAMATION Whereas, for more than a century the bicycle has been an utilitarian, economical, environmentally sound and effective means of personal transportation, recreation and fitness; and Whereas, the City of Hutchinson, Minnesota encourages the use of bicycles as a means of transportation; and Whereas, the City of Hutchinson, Minnesota recognizes the bicycle as a legitimate roadway vehicle and therefore is entitled to legal and responsible use of all public roadway facilities in Minnesota except highways constructed to interstate standards; and Whereas, the City of Hutchinson, Minnesota encourages the increased use of the bicycle, benefiting all citizens of Hutchinson by improving air quality, reducing traffic congestion and noise, decreasing the use of and dependence upon finite energy sources, and fostering exercise; and Whereas, the City of Hutchinson, Minnesota recognizing the use of bicycles as a viable mode of transportation, endeavors to promote safe and responsible bicycling and is committed to incorporating the development of bicycle facilities in the vision for revitalizing downtown Hutchinson; and Whereas, the League of American Bicyclists has established May as National Bicycle Month, the Bicycle Alliance of Minnesota and the Mayor encourage all citizens to ride their bicycles to work, to the store, to the park, around their neighborhoods and with friends and family to promote the personal and societal benefits achieved from bicycling. Now, therefore, I, Steve Cook, Mayor of Hutchinson, Minnesota, do hereby proclaim May 17, 2013, as: "Bike to Work Day" in the City of Hutchinson, Minnesota. In the witness whereof, I have hereunto set my hand and caused to be affixed the seal of the City of Hutchinson, Minnesota, this 14th day of May, A.D. 2013. Steven W. Cook, Mayor City of Hutchinson, Minnesota MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, APRIL 23, 2013 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Cindy Mueller, Congregational UCC, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PROCLAMATION — SEXUAL ASSAULT AWARENESS MONTH Mayor Cook noted that he was requested to proclaim April as Sexual Assault Awareness Month. Mayor Cook further noted that he had read the proclamation at an event earlier this month that was put on by Safe Avenues. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF APRIL 9, 2013 Mayor Cook commented on a few revisions to be made to the April 9, 2013, regular meeting minutes. "Pauls" needed to be revised to "Paulson" in Section 8(a). He also suggested adding the following language to Section 9(a): The suggestion was made that energy usage be indexed to heating/cooling days to give a better understanding of energy variations from one year to the next and to separate enterprises from the rest of the city measurements and index energy usage to production units for each enterprise. Motion by Arndt, second by Christensen, to approve the minutes, with the revisions noted above. Motion carried unanimously. (b) BID OPENING MINUTES FROM APRIL 11, 2013 (JEFFERSON STREET SE) Motion by Christensen, second by Arndt, to approve bid opening minutes from April 11, 2013. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 13 -706 — AN ORDINANCE AMENDING SECTION 154.005 OF THE HUTCHINSON CITY CODE SPECIFICALLY PERTAINING TO THE DEFINITION OF DOG KENNEL (SECOND READING AND ADOPTION) (b) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A HOUSE WITHOUT A GARAGE LOCATED AT 715 MADSON AVENUE SW REQUESTED BY CROW RIVER HABITAT FOR HUMANITY WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14132) CITY CO UNCIL MINUTES APRIL 23, 2013 2. CONSIDERATION OF VACATING ROADWAY AND UTILITY EASEMENT LOCATED IN WALGREENS ADDITION WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 13 -707 FOR MAY 14, 2013) (c) APPOINTMENT OF DEAN KIRCHOFF TO PLANNING COMMISSION TO MARCH 2018 (d) CONSIDERATION FOR APPROVAL OF MNDOT COOPERATIVE CONSTRUCTION AGREEMENT FOR TRUNK HWY 15 AND CSAH 115 ROUNDABOUT PROJECT (e) CONSIDERATION FOR APPROVAL OF AIRPORT AGRICULTURAL LAND LEASE (f) CONSIDERATION FOR APPROVAL OF ITEMS FOR JEFFERSON STREET SE RECONSTRUCTION PHASE 1 PROJECT (LETTING NO. 1, PROJECT NO. 13 -01) — DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (g) CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO VFW POST 906 ON MAY 27, 2013 (h) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS ON MAY 30, 2013 (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A 0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B Items 7(b)l and 70) were pulled for separate discussion Motion by Czmowski, second by Forcier, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item7(b)1 had further discussion. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that city code allows for construction of homes without garages with a conditional use permit. Mr. Jochum explained that during staff s review of the CUP application, staff noted specific conditions related to the conditional use permit requiring a storage shed be placed on the property. Council Member Arndt noted he serves on the Planning Commission. Although the Planning Commission voted 5 -1 to approve the conditional use permit with no garage construction, he noted he has received several calls from citizens noting concerns with no garage being required as part of the home's construction. Mayor Cook expressed that City Code should be amended to require garages as part of home construction. A 10'x12' size utility shed, wood - framed, was suggested as a condition to be placed on the permit. Mr. Jochum reminded the Council that current city code does allow no garages by conditional use permit. John Lofdahl, 542 Jefferson Street, construction manager for Crow River Habitat for Humanity, presented before the Council. Mr. Lofdahl noted requirements of the ordinance have been met. Sustainable, high- efficiency homes are the mission of Crow River Habitat for Humanity. The main issue behind the request of CRHH is the cost to build the garage. The Council expressed that a minimum of a 10'x12' wood - framed utility shed needs to be added as a condition. Mayor Cook suggested staff begin working on amending the ordinance such that garages are required as part of new home construction. Mr. Jochum noted that a first draft could be ready for a May Council meeting. 2 CITY CO UNCIL MINUTES APRIL 23, 2013 Motion by Christensen, second by Cook, to approve issuing CUP with additional condition of requiring 10'x12' wood - framed utility shed. Motion carried unanimously. Item 70) was pulled to allow Council Member Czmowski to abstain from voting. Motion by Arndt, second by Forcier, with Czmowski abstaining, to approve Item 70). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. (a) ASSESSMENT HEARING AND PROJECT AWARD FOR 2013 PAVEMENT MANAGEMENT PROGRAM (LETTING NO. 3, PROJECT NO. 13 -03) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the project will consist of Grove Street SW (5th Ave to TH 15), Brown Street SW (Division to TH 15), Glen Street SW (5th Ave to Linden), Franklin Street SW (5th Ave to TH 15) and Division Avenue SW (Grove to Glen); roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. The apparent low bidder is Duininck Inc. of Prinsburg, Minnesota, with a bid of $233,838.20. This bid is substantially lower than the engineer's estimate and therefore the proposed assessments have been revised. Mayor Cook asked that if with the savings from this project and the savings on the Jefferson Street project, could an additional project or portion of be considered. Mr. Exner noted that perhaps some side streets in the pavement management program, Miller and Milwaukee, could be reviewed and considered for mill and overlay, or perhaps a section of Lynn Road. Mr. Exner noted that all infrastructure in this area is in good condition. This project will not begin until after Water Carnival, or June 17, 2013. Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Czmowski, to approve project award for 2013 pavement management program. Motion carried unanimously. 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) PRESENTATION AND SUPPORT OF CROW RIVER FISHING PIER PROJECT Ben Erlandson, Hutchinson Chamber Leadership Development Institute - Outdoor Project Group, presented before the Council. Mr. Erlandson introduced other members of the group: Randy Johnson, Shannon Brice, and Jake Mason. Mr. Erlandson explained that during the course of the institute, this group formulated and developed an outdoor project that would benefit the community. The idea that they developed was to install a fishing pier along the Crow River. This project stems from a goal of the Imagine Hutchinson Downtown Plan that was recently adopted. The pier would allow fishing from shore, but also allow a size large enough for boats to dock and users to walk downtown. Mr. Erlandson reviewed three quotes that the group has received for the pier itself. The most viable quote consists of the following: $23,748.09; Pier Genius Inc.; Dimensions: 34' into lake with 40' "T" fishing platform; Floating; Constructed of galvanized frame and railing and GeoDock Composite Decking (No Lumber); 20 year warranty on GeoDock Decking; 25% Community Discount amounting to $5,937.02 savings from total cost; No railings on ramp portion to accommodate docking of boats for access to Downtown. The group has asked for another quote that has railings, but will allow for docking of boats. DNR has indicated that there are fish located all throughout the river that runs through Hutchinson. The group's goal of the pier was to get away from heavy water now and away from the dam area. Mr. Erlandson reviewed partnerships discussed to this point. They include: 1.) City of Hutchinson: CITY CO UNCIL MINUTES APRIL 23, 2013 use of Cedar Park to place pier; pier identified as priority in recent Imagine Hutchinson Campaign; 2.) Minnesota DNR: in preliminary discussions, stated they would be willing to construct and install pier when it arrives; provide maintenance; would remove and re- install seasonally if required; would be willing to enter a cooperative agreement with City of Hutchinson for these purposes; 3.) Newly formed Crow River Lake Association: interested in pier that would allow boat docking ability to access Downtown on foot; interested in assisting with potential funding and additional fundraising efforts; have identified pier as a priority; 4.) Hutchinson Economic Development Authority: met with in February and also suggested other potential funding sources; committed $3000 towards project; 5.) Hutchinson Downtown Association: committed $200 towards project. Fundraising efforts will continue and private donations have been received or have been committed to. Mr. Erlandson noted that the project can be found on the group's Facebook page: Hutchinson Fishing Pier. Questions can also be addressed to Ben Erlandson at 320 - 296 -5086 and Randy Johnson at 320 - 234 -9757. Mr. Erlandson also noted that he has met with a few of the neighbors in the Cedar Park area, and those he spoke to are in favor of the project and would like to see the park more utilized. The group asked if this project can be considered a priority of the city and also to gain the Council's support of the project. The group also inquired as to whether or not the City can provide any financial assistance to the project. The Council provided accolades to the group for spearheading this project and the work they have completed thus far. Mayor Cook suggested that the City be a financial partner in the project. Jeremy Carter, City Administrator, noted that past practice has allowed for the City to upfront the money and then as donations are received, the City is paid back. A suggestion was made that the City donate $10,000 to the project and then have the group update the Council later in the year with an update on donations received. (b) DISCUSSION OF HARBORING CHICKENS IN RESIDENTIAL AREAS John Dietel, Arch Street, presented before the Council. Mr. Dietel distributed material to the Council on the background as to the request of allowance of harboring chickens. Mr. Dietel voiced his opinions on the benefits of raising chickens. Mayor Cook noted that this item was suggested a few years ago by Mr. Dietel. At that time, the Council did not have interest in allowing chickens. He noted that he is not sure if the Council's opinion is still the same as a few years ago, however he raised concerns with enforcement of this. Council Members Forcier, Czmowski, and Arndt commented that they were not against harboring chickens, but they all expressed that they must be housed in a coop and chicken owners must be good neighbors. It was commented that no roosters be allowed. Jeremy Carter, City Administrator, expressed that there will be issues related to harboring chickens, most likely between neighbors and chickens that get out of their coops. This will cause repercussions to staff and the Council. Mr. Carter commented that if chicken coops are allowed, setbacks will need to be identified. Enforcement, licensing, noise, and coop requirements are all things that will need to be considered. Council Member Czmowski noted he is fine with allowing chickens if they are cooped and there is a small maximum number allowed per lot size. Council Member Forcier noted he is fine with allowing chickens as long as they are contained. He noted rules will need to be put in place to offer controls. Council Member Arndt noted he is in favor of allowing chickens, and suggested perhaps a trial time of one year to see if any issues occur. If there are no issues, chickens could then be allowed permanently. Council Member Christensen agreed with the benefits of having chickens, however, she raised concerns 11 CITY CO UNCIL MINUTES APRIL 23, 2013 with the rules and enforcement that will need to be put in place. Mayor Cook noted that staff can take their time and work with interested parties on crafting an ordinance to address the issues that have been brought forth. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14133 - RESOLUTION DESIGNATING FUNDS FOR ANIMAL LICENSE FEES Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that at the last Council meeting discussion was held and a draft Resolution was presented relating to designating animal license fees to certain funds and establishing related pet programs. From that discussion, staff has developed the attached Resolution which designates the collection of animal license fees and allocates them in a tiered approach. The first $2500 collected will be designated to the police department. $2500 - $17,500 will be evenly divided between the police department and a pet program fund to be used for specific programs. Any fees collected in excess of $17,500 will be applied 100% to a pet program fund to be used for specific programs. The pet programs identified were development /maintenance of a dog park, as well as a microchip credit program and a spay /neuter credit program, and any other programs that may be considered by the Council. Staff is proposing that the credit programs will be applied to the animal owner's animal license fee. Specifically, after adoption of the attached Resolution, when an animal owner applies for an animal license and submits proof that their animal is spayed /neutered or microchipped, the animal owner will receive a $5.00 credit toward their animal license fee. Mayor Cook suggested that if an owner shows proof of a spay /neuter procedure, a $10 credit be given due to the higher cost. Discussion had been held to going to a two -year licensing cycle, however that will be addressed in the City's fee schedule. Once everything is lined up, Mayor Cook suggested putting information in the utility bills. Motion by Christensen, second by Forcier, to approve Resolution No. 14133 — designating funds for animal license fees, amending the spay /neuter credit to $10. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF BECOMING MEMBER OF COALITION OF GREATER MINNESOTA CITIES GREATER MINNESOTA ECONOMIC DEVELOPMENT PARTNERSHIP PROGRAM Mayor Cook mentioned that at the last meeting he had suggested the City becoming a member of the Coalition of Greater Minnesota Cities Greater Minnesota Economic Development Partnership Program. The cost of a bronze membership is $500. Motion by Czmowski, second by Christensen, to approve bronze membership into the CGMC Greater Minnesota Economic Development Partnership Program. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) PLANNING COMMISSION MINUTES FROM MARCH 19, 2013 13. MISCELLANEOUS 5 CITY CO UNCIL MINUTES APRIL 23, 2013 (a) PARKING LOT IMPROVEMENTS Kent Exner, City Engineer, noted that a group of Resolutions have been distributed for parking lot improvements within the city, school district and hospital. These parking lot improvements include City parking lot B, City parking lot J, Fire Department, School Administration Building, high school, West Elementary and Hutchinson Health west parking lot. The entire project cost for all parking lots is $970,000. These Resolutions are to set a public hearing on May 14, 2013. Following the public hearing, assessment apportions will be discussed. Motion by Czmowski, second by Forcier, to approve Resolution No. 14136 — Orderinu Preparation of Report on Improvement and Resolution No. 14137 — Receiving Report and Calling Hearing on Improvement. Motion carried unanimously. (b) PRESENTATION BY HUTCHINSON CHAPTER OF FUTURE FARMERS OF AMERICA Cheyenne Schmidt, Jamie Anderson, Megan Schlueter, Gabrielle Erickson, and Lavin Rada — AgriScience Teacher and FFA Advisor, presented before the Council. Ms. Rada explained that this group will be presenting on genetically modified food organisms and whether or not they should be included on food labels. Ms. Rada noted that the group must present this debate prior to competing at state this coming weekend. The group provided a presentation on Proposition 37 and then the Council provided feedback on this topic to prepare the group for their state competition. Mary Christensen — Council Member Christensen asked when the pothole will be filled in. Mr. Exner noted that the potholes should begin to be filled next week with hot mix. Bill Arndt — Council Member Arndt asked about sealcoating peeling off and going onto lawns. Mr. Exner noted that some areas are worse than others and they are starting to be evaluated and addressed. The issue is not related to the application or the type of product, but just natural migration. Jeremy Carter — Mr. Carter noted that the Active Living Grant has been submitted and the City will be notified by June 7, 2013, as to whether or not they will be awarded. SHIP is providing funding for the bicycle - friendly application process. Kent Exner — Mr. Exner noted that on May 8, 2013, at the Event Center from 6:30 — 8:30 p.m. a newly formed Crow River Lake Association meeting is being held. A synopsis of this meeting will be given at the May 14, 2013, Council meeting. Mr. Exner also noted that on May 15, 2013, from 5:00 — 7:00 p.m. at the Event Center a public meeting is being held on the Hwy 15 South roundabout project. Construction, phasing, scope and coordination will be reviewed. Discussion of the South Grade Road bridge proj ect may be part of this public meeting as well. Motion by Arndt, second by Cook, to set May 15, 2013, from 5:00 — 7:00 at Event Center as public meeting. Motion carried unanimously. Mayor Cook noted that the Council has been invited to the Hutch Manufacturing Anniversary Dinner which is being held on May 1, 2013, from 6:00 — 7:30 p.m. at Hutch Manufacturing. Motion by Arndt, second by Forcier, to set May 1, 2013, 6:00 — 7:30 p.m. at Hutch Manufacturing as public meeting. Motion carried unanimously. Mayor Cook suggested that perhaps the Council may want to discuss loosening up SAC/WAC charges for the next year or so. He noted he has been approached by contractors who wish to build spec homes to try and get the housing industry going again. It was suggested that perhaps this item be discussed at the next Council meeting. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 8:05 p.m. Motion carried unanimously I BID OPENING LETTING NO. 8A /PROJECT NO. 13 -08A Railroad Depot Site Remediation Tuesday, May 7t", 2013 @ 10:30 a.m. Present: Jeremy Carter, City Administrator Kent Exner, City Engineer Melissa Starke, Recorder The Bid Opening was called to order at 10:33 a.m. by Jeremy Carter. Mr. Carter noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. Publication No. 7978, Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Inc 4086 th St PO Box 208 Prinsburg, MN 56281 R & R Excavating Inc 1149 Hwy 22 South Hutchinson, MN 55350 Rachel Contracting 4125 Napier Court NE St. Michael, MN 55376 Hjerpe Contracting Inc 16246 Hwy 15 S PO Box 517 Hutchinson, MN 55350 Frattalone Companies 3205 Spruce St St. Paul, MN 55117 Closed: 10:37 a.m. Bids will be considered at May 14, 2013 City Council Meeting Steven W. Cook Mayor ATTEST: Jeremy J. Carter City Administrator Bid Amount: $686,561.50 Bid Amount: $598,758.23 Bid Amount: $478,771.00 Bid Amount: $657,094.00 Bid Amount: $399,849.15 City of Request for Board Action 7AL =-M Second Reading of Ordinance - Vacation of Walgreens Easements Planning and Zoning 5/14/2013 N/A Dan Jochum Presenter: Dan Jochum ❑ consent Agenda 0 N/A Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Second Reading of Ordinance for James Family Properties request to vacate easements in the recently platted Walgreens Addition. BOARD ACTION REQUESTED: Approval of Ordinance to Vacate Easements. $ 0.00 N/A 0.00 No No PROJECT SECTION: $ 0.00 $ 0.00 Funding Source: N/A $ 0.00 Funding Source: N/A PUBLICATION NO. ORDINANCE NO. 13 -0707 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING ROADWAY AND UTILITY EASEMENTS LOCATED IN WALGREENS ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate roadway and utility easements located in Walgreens Addition. Section 2. That the roadway and utility easements to be vacated are described as follows: The 6 foot drainage and utility easements along the south lines of Lots 1, 2 and 3, Block 1 as dedicated on the plat SOUTH SIDE TERRACE, according to the record plat thereof, McLeod County, Minnesota. ALSO The roadway and utility easement granted to the City of Hutchinson in instrument dated August Stn 2011, and filed for record on August 15, 2011, as document No. 397677. Section 3. This ordinance shall take effect from and after passage and publication. Release of the easement is contingent upon the project occurring. Adopted by the City Council this 14th day of May, 2013. ATTEST: Jeremy J. Carter Steven W. Cook City Administrator Mayor City of Request for Board Action 7AL =-ft Transient Merchant License Application Police 5/14/2013 Yes Daniel T. Hatten Presenter: N/A ✓❑ Consent Agenda 2 No Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: A background investigation was conducted on Christopher Ulmer for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Ulmer has applied for a license to sell Minnesota legal fireworks under the name of TNT Fireworks. This business will be located in a tent in the northeast corner of the Wal -Mart parking lot. The business was licensed under Mr. Ulmer in 2008, 2009, 2010, and 2011. The business has been in that location since 2006. Mr. Ulmer has held a license to conduct the same business in Albert Lea, Baxter, and Worthington in 2011. He has also conducted the same business in Eagan in 2008, 2009, and 2010. Mr. Ulmer does not have a criminal history or any violations on his driving record. His contacts with law enforcement in the in -house records have been for licensing of the business and he was mentioned as a victim of property damage in September of 2009 in Bloomington. It would be my recommendation to issue the transient merchant license to Christopher Ulmer. BOARD ACTION REQUESTED: Approval $ 0.00 0.00 No No PROJECT SECTION: $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: )Q� I I a , :;ko C t $" L:, , lu-lkw-5oj1 MS 55350 0�'O) 517-5i 51 /FIN (M 214-IN4, cil} of HateMnsou MERCHANTS W5.00 pals Of App I icad(3n J-2L. i:3 TrUXtSiegA 5125 OD Si25.0U c�,, sas, 2" X 2" Picture kc.qkircj N An hQ; liclOr t5 Woighr 2UO 6,'UW0 SZ. —40 Ptmitant!jil Addtcz,5: 2 10 9 59th AvenuQ South ------- - -- -------- �a IN '01, -205-05 18 't�Mpf>r,4y Addros VVE'RiOrt Parkin(i IQ,' 130C -i-.Vy c, — --- ---- - - ---• ---------- ---- M N Have Y crinW, M i,'4. M CIM 0:. t)f V L 0 1 lie =n vi alyy n I un c a! 4 ff4il t lncc. other than ycs, Mic the ('f%'l * c and PILO iSh rn t 9 A W 1) c I I atlY Wu swd thcr c fa c -------- ...... C%Wqfumkb- A*N=fi-ftrPdMO4 Sakftam and 7i mdw AfereAm Nrzqfa ..- .. Watmart parking lot - leadon Name 1300 Highway 15 South Hutchinson MN 55350 -- - -• locmfon.lrir6racs _. -Cd - Deft rdsftvib�p bMvm apOcant and empte w. Area Manager DOe she of b and des ft idem(s) offa c& Retail sale of MW approved Safe and Sane fireworks D aerICmethodofdekvary: by truck DucrNo wurw ofsupply: American Promotional Events 800 -243 -1189 S�rkrAw,+,r SLppkr Pbo�rx�r 4511 Helton Drive Florence AL 35630 Adrtrvas CO SWU DF �plkr Afiner SSWpler AMC A 9�pplferAd3x�r Cs�y 27p �M P'ravids two (2) pa" ly vwsurs (pity is MdA d Couety) ficr cb Mutw mfuen= Walmart Stores, Inc. 479 -273 -4219 PnoWWOWAerNWW PraperryO+ ;Fw -To. o 1300 Trunk Highway 15 South Hutchinson MN 55350 or any ZO Pamida 320- 8646005 PAP N9R*r P�paty0 -no Pbawh%mbir 3225 Tenth Street East Glencoe MN 55336 HUTCHINSON CITY COUNCIL =V-f Request for Board Action 7AL =-=-7 Agenda Item: Short -Term Gambling License - Saturday Night Cruisers Department: Administration LICENSE SECTION I Meeting Date: 5/14/2013 Contact: Jeremy Carter Application Complete Yes I Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff / I Consent Agenda Time Requested (Minutes): 0 License Contingency No I Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Saturday Night Cruisers has submitted a short -term gambling license application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve short -term gambling license application. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 4*kaFiMfnrPedfirrs Soik " rw thmmend umh=u Pap 3 yfs List ha (up to twee (3)) previous city{ies) where you carried on same$ activity: Albert Lea MN 6120111 to 715111 4 Scsta DWS) oSAairity Baxter MN 6120111 to 715111 ivy S= DdW3) ofAWVM Worthington MN 6120111 to 715111 CIV sum Duk(s) cfAniyhy Checklist The following nouns mood to be eompktad mid/or atteched in order far the application W be proceme:d: Application lavestig don fee paid in hall (rhea[ or rnotmy otdcr): W1 CS 0 no A iiwdon oampicted iu hall and ed: 7 es O no I ley certify l have conWktely filled out the emn above applicabon aad dna t c aWi� is Wit, cotsect, and =an&- I fltlly traderstsod dud any person who vies any provision of the Peddlers, Solichms, arrd TYmuient Merchants Ordiuuu= No. 673 is guilty of a ®Isdexnexuror and upon 000vicfm thereof dWI be punished by a fine not excoediug $000.00 or by itatptisommot f w a period oat cuceding 90 days or both, plus, in either case, the costs of prosecvbDm Applicant's S4—vm Police CI appMVW ❑ deairad Notes: Ody Councd 0 !approved ❑ denied Notes: FFIl2scn�a� . C�dsfmr. rrr�mt@Qc { 11 [ Hassan Street Southeast Hutchinson, M1V 55350 (320) 587 -5151 Fax: (320) 234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered r,J L41:2.1-3 /I _;-1 A2plication T e Short Term Date(s) / .1--3-- - 3 1,7 Fee: $30.00 ZO Mo2LtDa /Year Z MonthlDaylYear Organization Information r 4 Y �r C S �'� 3.) � - s� rf � - 7 2 %/ l Name ff Phone Number Address where regular meeting are held City ,State Zip Day and time of meetings? /&/. .7 of of 7 c 0 Is this organization organized under the laws of the ate of Minnesota? dyes' ❑ no How long has the organization been in existence? 10115 How may members in the organization? ,��j ,t What is the purpose of the organization? 540'c � A)a/_ 1 f,711 ° p i t 99 . �lr� �4 U u �`� � t In whose cust�dy will organization retards be kept? Ale q G G3 rJ I/ � Name yyP,,hon Number Address Ci State zip Duly Authorized Officer of the Organization Information ltli e,f I 6 - 5 ./h True Name Phone Number .-Al-, ") (,-^ ) � ;,- r4 C,r I &L4 ,� i ,i 5 >-3.�-G Residence Address City State Zip Date of Birth: 9 �� Place of Birth: r: 'I YA Monihlday/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes X40 If yes, explain: _V �)..j- e`7�7 ,7 �F/ ,5u / 5c ga_� -�- 1�s. City of Flutchinson Application for Gambling Devices License Page 2 of 3 Gamblin Mana er (Qualified under Minnesota Statute True Name Phone Number raj /91rt- f�� cl.�s3+, s -D- -.fie Residence Address City State zip , Date of Birth: // / � 1 S— v`, Place of Birth: �•,'� r, P /d lv`e Month/daylyear City Stale Have you ever been convicted of any crime other than a traffic offense? ❑ yes ono If yes, explain: Now long have you been a member of the organization? Game Information Location #1 '3 'k 0 •64,7 Name of location where game will be played Phone Number J-1 Oj 4�—Y-;5—e Address of location where game will be played City State Z fo/ Date(s) and/or day(s) gambling devices will be used: 4U 4 -e through j 'e rf AM AM Hours of the day gambling devices will be used: From 6. VID , To `'..'t 0 Maximum number of player: Will prizes be paid in money or merchandise? Kmoney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes -59(110 If yes, will a charge be made for such refreshments? ❑ es ❑ no 20 50 }trFartc -- Game Information Location 42 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From PM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a char a be made for such refreshments? ❑ yes ❑ no E� � HUTCHINSON CITY COUNCIL ci=V -fA Request for Board Action 7AL =-=-7 Agenda Item: Short -Term Gambling License - Voiture 414 Locale Department: Administration LICENSE SECTION I Meeting Date: 5/14/2013 Contact: Jeremy Carter Application Complete Yes I Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff / I Consent Agenda Time Requested (Minutes): 0 License Contingency No I Attachments: Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: Voiture 414 Locale has submitted a short -term gambling license application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve short -term gambling license application. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson Applications far Gambling Dewces License Page 3 of 3 Officers of the Orsanization (K necessary, , list additional names on s Ne q ej- 5 "W614 Name 1^e S' d -, Al R d dd Title ( est ence A Tess Ctty acute c rp U rj• e e-,5 /i1 ilZ P .- Name Title Residence Address City l State Zip r'�' oC•5���� tS Name Title r /o x, e Z'91' - — 1�jell' �* �/ Residence Address Ci State zip Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on separate sheet) Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address CitV State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no Authorized Officer Xyes ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and l authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114-20 relating to gambling and I will familiarize myself with the contents thereof. X/'"/ �; �/- 2- 5 - 2 Sonature of authorized of cer of organization Date Signature ofgambling manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: Date Cy °f I 11 Hassan Street Southeast Hutchinson, NTT 55350 (320) 587 -5151 Fax: (320} 234 -4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application T e Short Term Date(s) IJ1,2A I — W,241-11 Fee: $30.00 Month) (Year — M nth) (Year Pj S 3 1 .cv anization Information iOr Name Phone Number Address where regular meeting are held City State Zip Day and time of meetings? 1 Si' � �% 7I>' r1 T .9� '7� AZIJ ,,.Z Is this organization organized under the laws of the State of Minnesota? X yes ❑ no How long has the organization been in existence? 14 ,4,27 How may members in the organization? What is the purpose of the organization? "eta In whose custody will organization records be kept? Name Phone Number % SSW 2}Al W 1 ,V,e Address city State zip V Duly Authorized Officer of the Organization Information yy True Name Phone Number Wk Residence Address City State Zip Date of Birth: 1 1 Place of Birth: &LE.yirt Month/dayfyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Xno If yes, explain: City of Huichinson Applicalion for Gambling Qevices License Page 2 of 3 Desi ated Gambling Manager QualLfied under Minnesota Statute §329 t C J0, True Name Phone Number Residence Address City _ State Zip Date of Birth: 7 1 1 Place of Birth: L s V,0,0�f}ldf Month/daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )d no If yes, explain: How long have you been a member of the organization? .5 ✓7�' Game Information Location #I '? Name of location where game will be played Phone Number Address of location where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: f ,W, 3 through 1aj1j,3 Abi A Hours of the day gambling devices will be used: From : G?G` To % -,0 M a Maximum number of player:[ Will prizes be paid in money or merchandise? ❑ money >l merchandise Will refreshments be served during the time the gambling devices will be used? Vf yes ❑ no If yes, will a charge be made for such refreshments? es ❑ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no City of Hutchinson Applicarion for Gambling Devices License Page 3 of 3 Officers of the Or an ization (Knecessxj, list additional names on separate s 07 ;W g C c l �}heet Lf �= %�� / 6s its Name Title S.L Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State zip Officers or Other Persons Paid for Services Information i necessa t additional names on separate sheet Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address city State zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager yes ❑ no Authorized Officer ayes ❑ no Initial I Initial I declare that the information I have provided on this application is truthful, and i authorize the City j4utch inson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. of au$orized officer of organization -z"- Signature ofgambling managfr oforganization Internal Use City Council ❑ approved ❑ denied Notes: _,:2 '-�..� Date Date City of Request for Board Action 7AL =-ft Food Vendor License Application Police 5/14/2013 Yes Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ Consent Agenda 2 No Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Greg Jodzio and Betty Jo Jodzio for the purpose of obtaining a food vendor license in the City of Hutchinson. Mr. and Mrs. Jodzio have applied for a license to sell food under the name of Red's Hot. This business will be a mobile cart located in various location throughout the business district of Hutchinson. The business was licensed under Mr. and Mrs. Jodzio in 2010, 2011 and 2012. Mr. and Mrs. Jodzio do not have a criminal history or any violations on their driving records. Their contacts with law enforcement in the in -house records have been for licensing of the business. It would be my recommendation to issue the food vendor license to Greg Jodzio and Betty Jo Jodzio. BOARD ACTION REQUESTED: Approval $ 0.00 0.00 No No PROJECT SECTION: $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: City ❑� I I I I iassan Street Southeast Hutchinson, MN 55350 (320) 587- 515111;ax: (320) 234 -4240 City of Hutchinson FOOD VENDOR APPLICATION (Pursuant to City Code Section 123) Pd . q -,a 5rj 3 License Fee: $125.00 Application Ty2e (choose one) J' Mobile Food Cart $125-00 Date of Application 'iL ';i" ❑ Mobile Food Vehicle $125.00 Proposed Date of Opening: 7 1 Proposed Date of Closing: 1-3c) Applicant Information Legal Co rate Dame o Bu�pes c C Trade Name (D ) Business Tele�,phon, Numb �� - _3 _ Name of Person Comple ing pplication f a Title I Telephone Number ago - -sus.3 E -mail Addres Fax Number Cell Phone Numb r MTV -SaYes Tax ID Numbe , Social Security #, or Individual Tax ID #: 30 C/ This is a new business ❑Yes jXbo if no, state other communities this business has operated: - - Telephone Number i egsed Kit h Add ss X11 � City a 5 c Stat Zi 1W ,r 5.3!q= Name of Manag Home address t` f,� r Date of birt Type of ownership: ❑sale proprietor Dcorporation UarLC ❑ artnershi ❑non-profit Date of inco oration: State of incorporation- List All Owners, Partners and Co orate Members (Attach additional sheet if necessa ) F a First, fiddle Last 10 ' a Dat ofBi Il .3 %of Ownership / r�U Telephone Number `� `� J�L7�Z/ Home Ad 3kss C State Zip de ��7 ms's Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State Zip Code Full Name: First, Middle Last Date of Birth % of Ownership Telephone Number Home Address City State "Zip Code Have any of the above people been convicted of a crime? ❑Yes 3No If Yes, please provide (or attach) dates and conviction specifics. r' ^i Business Information List Vroposed vending sites' if any of the proposed sites are within 100 feet of a restaurant open while your business is in operation, the restaurant owner must sign below granting consent of the location: Name of Restaurant Printed Name and Signature of owner Name of Restaurant Printed Name and Signature of owner Attach additional consent forms if necessary, lllq- If any of the proposed sites are within 500 feet of any festival, fair or civic event, the event sponsor must sign below granting consent of the location: Name of Event Printed Name and Signature of Event Sponsor Name of Event Printed Name and Signature of Event Sponsor Attach additional consent forms if necessary. •v IF A VENDING SITE IS SELECTED AFTER SUBMITTAL OF THIS APPLICATION AND IS WITHIN EITHER OF THE BOUNDARIES NOTED ABOVE, THE APPLICANT IS RESPONSIBLE TO SUBMIT CONSENT FORMS TO THE CITY OF HUTCHINSON PRIOR TO OPERATING AT THE VENDING SITE Describe in detail the principal products being sold: List all licenses obtained from the State of 44 innesota and provide copies with this application; I - ok7' L i Have you ever hadg business license denied or revoked by another government entit ? ❑Yes UKo If Yes, indicate date of denial /revocation, government agency and reason for denial or revocation. Workers' Compensation Company klltxt Policy Number Dates of Coverage - - ----------- Or ------------ I certify that I am not required to carry wo�rk�s' compensation insurance because: L11 am self insured. ❑I am the sole proprietor and l have no employees. IdI have no employees who are covered by workers' compensation law. Only employees who are specifically exempted by state are not covered by the workers' compensation law. These include spouse, parents, and children regardless of age. All other workers whose work is controllable by the employer must be covered. REGARDLESS OF WORKERS' COMPENSATION COVERAGE, A CERTIFICATE OF INSURANCE NAMING THE CITY OF HUTCHINSON AS AN ADDITIONAL INSURED FOR LIABILITY MUST BE ATTACHED TO THIS APPLICATION Reference Information continued} list last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date ): to Ct8' State £]ale(s) of Activity to City State Date(s) of Activity to City Slote flarep) of Activity Reference Information Provide Mo names for character refere c : �)A/ -� /9AJ �E� /Fame � aa�ess L� JG�A t�7�Cj��1C1! Phone Number 7I•�� > ,�j �S3C City state Zip =Wlirt.�� Name Phone :Number atate Checklist tall items must be checked "yes" in order for the application to be processed) The following items need to be completed and/or attached in order for the application to be processed: State of Minnesota license(s): 0/yes ❑ no --- Certificate of insurance; Byes ❑ no Application completed in full and signed; 63 y' es ❑ no Application fee paid in full; yes ❑ no Consent of restaurant owner /event sponsor: ❑ es Ell no Release of Information completed and signed: © yes ❑ no Pik a F . 1 hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate. By signing below, I agree that any person operating as a food vendor under this application will fully comply with all provisions of Hutchinson City Code. 1 fully understand that any person who violates any provision of the Food Vendor Ordinance Section 123 is guilty of a misdemeanor and are grounds for the suspension or revocation of the food vendor license in accordance with Section 123 of the Hutchinson Cit Code. Date Title NOTE: All applications must be considered and approved by the Hutchinson City Council. [Upon approval by the City Council, a license will be issued to floe applicant 0lC 149 /0&1'47 cI& eel 0 rl �4P113 L k R bz $ $ / q 2 & u & / � o 0 C o o % c 0 /~ \ m 5t U ƒ co $ 2 co LL (D w C-) C\1 ¥0 ƒ 7 @ f \ E/ ¢ wo 2 n d � M / ] # E o02� / f / k \ / x / / & Cq \ 0 % e G w o o/ e C) O A m = / m Co < 2 Elf / 2 o i E / < z & / / \ LU \ $ � © � « e _ 0 / $ ƒ 0 o n / of m Z LO � C) , & n q $ ® 2 G± %S 0 =a o2 qc 2� 5 L LL E§ ƒ u ® .0i / 2 Z .e £ 99S O d 2 IB = 0 \ / E% by 2 /Ca c k/ 2 E 0 _ \ 2 % 2013/04/25 09:59 :15 2 !2 REDSH•1 OP ID: LP 'A or-- °' ° CERTIFICATE OF LIABILITY INSURANCE DAT 04125DrvYvYI D4125113 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NQT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERjSJ, AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policyjissj must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Phone: 320 - 587.2299 NAME CONTAcT Insurance Planners Fax: 3�D- 587 -D8p8 PHONE FAX 241 Main Street South jRfC Ho, EKII {AIC, wj PO Sax 68 E -MAIL Hutchinson, MN 55350 ADDRESS - Jeff F 'Borkenhagen, CIC INSURER[SI AFFORDING COVERAGE NAIL f1 INSURER A -Auto Owners Insurance 18988 INSURED Red's Hot, LLC INSURER e - 6etty JodziO INSVAER C 549 Main St S Hutchinson, MN 55350 INSURER o INSURER E INSURER F COVERAGES rFwTMICATChiIIRAD CID • a�....r.,...r, ..ems. -. THIS IS TQ CER`IFY "'HAT `HE POLICCIES OF INSURANCE LISTED BELCW HAVE BEEN ISSUED' 7, _I�E INSURED NAMED ABOVE FOR -HE f'CLICY PERIOD INOICA : ED NOTVVI "HSI ANDINC ANY HFQUIi? M:FN I ' FRM OR :.;ONI71 r ION f ?F AMY UC N' RA':;' ::,k J' HFR I I(Y_�UN ^.FN N/I' H WHICH 'HIS :�FRTIFIGA! F MAY bF S. UFD QF MAI F'FH AIN ' H& INSURAWIF AFF HIJFU HI 'HF NUI I' INS iaFy kIHHIJ HFHI-IN 1'2� S :JHJF�,- Al I HF - ERNS' EXCLUSIONS AND CONDf- IONS OF SUCH FOLICIE5 LIN I`S SHOWN MAY HAVE BEEN REDU=ED 61' PA CLAI V.5 Twuw� L R TYPE DP INSURANCE A .S PDLICY NUFMER wfflDDIYYYY NIwDDYrrvY LIMTS GENERAL LIABILITY 11,000,D A X aNU�Kr.!� alrkA. Ah )[ - 094606- 08981457 -12 05141113 05101114 - - - - -- S 50,D G_AiNISMADE ii: .�:::;: . _.. .: ..... - S,DD 1,000,00 - . - 1,000,00 . AUTOMOBILE LIABILITY - •- - --A, R.'1=7 AW AU7 :J ter].; .= ....._ .3 M cc•s.;� _ ALL OWNFI : S. ^.i{FOUi_EO - AUT08 AUTO$ �. ._.... .... .. H1REUA;i:06 NON OVvWD �RJr'FR^ �;"r'A,.� EXCESS LIAR ;_rt i^:S MhI]E.-- ,�_._.. -_ WORMERS COMPENSATION y; -• , -, AND EMPLOYERS'LIAWLITY Y t H -,R` V -- aLYF•fi::7rRn =T OFi:FPr ?TNERIF}.•fi.l '"'.,i k--)r FICER WVADER FW -LUr1 tF y ❑ N!A - - ,1f�:: �: `.' S - - - -'` . (htnddfory ih NHl - yrA E r.Ar4 +.F^ _JYFri S If yes, dews he 'Jn der DE - "CEASE PDL. I DESCRlP TION of 0PERATiONSF LOCATIONS f VEHICLES IAtla.h AC ORD 101. Addit;a naI Remarks Schedule, if mare space is req urredl The City of Hutchinson is also itsCluded as additional insured I.M IVLCLLl1 ] IVIV HUTCH -1 SHOULD ANY OF THE A80VE DESCRIBED POLICIES 8E CANCELLED 8EFORE City Of Hutchinson THE EXPIRATION DATE THEREOF. NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE PaLICY PROVISIONS. attn' Melissa Starke 111 Hassan St. SE AUTHOnt2EDREPRESENTATNE Hutchinson, MN 55350 O� 1"84)010 ACORD CORPORATION. All rights reserved. ACORD 25 (201 0105) The ACORD name and logo are registered marks of ACORD City of Request for Board Action 7AL =-ft Hockey Assoc. Special Event Request Police Department 5/14/2013 N/A Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ consent Agenda 2 No Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Attached is a request from the Hutchinson Hockey Association. The request outlines their wish to hold a concert on Saturday, September 28th 2013. The concert will be held at the Burich Arena, between the hours of 6:30 p.m. to 11:30 p.m. My staff and I have reviewed the information with the understanding that the Hutchinson Hockey Association complies with all state and local regulations; including, but not limited to, contracting with the Hutchinson Police Department for security and informing the neighborhood adjacent to Burich of the event and of the no parking restrictions. This includes a 2 block radius of "NO PARKING" around Burich Arena during the event We look forward to working with the Hutchinson Hockey Association to make this a safe and successful event. It would be my recommendation to approve this request. BOARD ACTION REQUESTED: Approval $ 1,326.00 Hutchinson Hockey Association 6.00 No No PROJECT SECTION: $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: Hutchinson Hockey Association Date. April 5, 2013 Re: Gear Daddies Concert in Hutchinson, MN To: Sgt. Joe Nagel From: Joe Tracy, HHA President Sgt Nagel, I am writing this letter to inform you of our upcoming Fundraiser at Bu rich Arena. We will be featuri ng the "Gear Daddies" as our band. The event will be on Saturday, September 28, 2013- We plan on having 1000 to 2500 total people at this event. Most likely case will be around 1500 -2000. We will be selling both "VIP" tickets and general admission tickets. The VIP tickets will allow the patron access to the mezzanine level (above bleachers and including bleachers). On this level we will have a cash barwith beer, wine and some mixed drinks. This level will be secured foronly VIP, and general admission will not be allowed. We plan on 150 to 250 VIP guests. The general admission tickets will allow access to the main arena level only. We will be serving only beer and a couple choices of °bicardi silver" type malt beverage. This level will NOThave any hard alcohol mixed drinks. The format, in terms of time, will be something like the following: Meet & Greet: 6:30 pm — T.30 pm. Retuming VIP packages only New VIP packages allowed in at 7:30 pm. General Admission allowed in at 8:00 pm. Warm up band starts at 8:00 pm. Main show starts at 9:00 pm. Main show will be 90 to 120 minutes + encore. The event will be staffed with Hutchinson Police Officers, We also have a team of our own volunteers that will be assigned to different areas of security such as Door ID, VIP Area, Stage Area, Band Area. Our security team will meet with the Hutchinson Police in order to understand what they can and cannot do. We plan on using the staffed Police for anything more than normal. Please feel free to contact me if you need any more detail. Respectfully, Jae J WC# Joe Tracy HHA President 320 - 296 -9401 Page 1 of 1 City of Request for Board Action 7AL =-ft Transient Merchant License Application Police 5/14/2013 Yes Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ Consent Agenda 2 No Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: A background investigation was conducted on Phillip Westby for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Westby has applied for a license to sell farm fresh produce under the name of The Country Stop. This business will be located in a shelter at 1060 Hwy 15 S. just west of the Buffalo Wild Wings parking lot. The business was licensed under Mr. Westby in previous years without issue. The location is new this year, previously they were located in the southwest corner of old Runnings store parking lot. Mr. Westby does not have a criminal history or any violations on his driving record. His contacts with law enforcement in the in -house records have been for licensing of the business. It would be my recommendation to issue the transient merchant license to Phillip Westby. BOARD ACTION REQUESTED: Approval $ 0.00 0.00 No No PROJECT SECTION: $ 0.00 $ 0.00 Funding Source: $ 0.00 Funding Source: 9q, I I'M., i' I I I Hassan street Svuthcast I ItitchinuAi, ASSN 55350 J3211517-5 1 g 1!l:ax: (320),234-4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERC"ANTS (Lender Ordinance No, I1I) D — 1iratinn Tv F- [ehanse one) ❑ Solicitor Transient Merchant S125d30 DateofApplication �bb� S125.00 Date(s) of Event S�%v 4.=�... 0 Peddler S125.00 p Parade Peddler $a 303 00 ApElicant Inforniation 2" X 2" Picture Required Name : {! .�A Heiglit: �1 /�Jf Weight: 30 Eye Color. Driver's License Number: state' ,! Permanent Address: ZY01W /✓!d �} ;;Of`- _ Slake zip Permanent Telephone: Temporary Address: City Temporary Telephone Aoeess: Have you been convicted of any crime. misdemeanor, or violation of any municipal ordinance, other than traffic violations? U yes Xfno If yes, state she nature of offense and punishment or penalty assessed therefore: I I 00, of Hurchlnson fpplrcatranfor Peddlers. &diettors. and TrOn$WrlMerchants Page 2 of a Location Information Lacanan Name (CA NNOT OCC UP Y PUBLIC RIGHT -OF iVRY) Locarlon.4adre$3 City State Zip If the applicant is not the property owner, the pro m, a mast sign below �anrin0 + nernhission Syr use bf said orpertY: OWW n Business Information Describe relationship between applicant and employer: &,*;,Vne'f Describe nature of business and describe items) offered: /-X;1 Sjzs o'1-' yz'� V.,7el-m'Fn Iv.s ro � ors �rst� O�j Describe method ofLdelivery: { Deecribe source of Supply: 5uanlaer ,tame Supplier Address City Supplier Name Supplier.4 Supplier Name rty Suppler Phone Number Stare zip suppler Phone Number Stare Zap Suppler Phone Number Reference Information i Provide two (2) property aii•ners (in McLeod County) for character is freferences: Property Owner rltame f Pi Property Owner one er roperm D+ti trcr.3ddress I l i City 5rate ZIP Property Owner Aarrre Prpperty Owner Phone Number 1' z 7V err ck�v� ��ere 'kZ7 I Praverrs� prrner.�doress 1'I CI Stare Z OOT-,_J rreM ITIRM -1 VT7— i I'1 FARI.9GLOZE do�S rSj;unoo 94JAOHi E0:30 ST,-LO-90 UIL. 05-07-'13 00:58 FROM -The Country Stop 3207967869 T -188 P002/002 F -427 Cuyc' fii J 11 l Hassan Street Southeast Hutchinson, IN 35350 + (320)j87- 51511Fax:(320)234 -1240 i City of Hutchinson APPLICATION FOR PEDDLtS, SOLICITORS, AND TRANSIENT iYIERCHAI\TS nder Ordinance No. 111) l Application T e (choose one) E� p Solicitor �I25!14 Date of Application Uf Transient Merchant SI25 t1Q Date(s) of Event: ❑ Peddler S 125:0{1 ❑ Parade Peddler S 30P .li 2" X 2" Picture Required ,r Name: Hei*: �� 1� Weight: .,40 Eye Color: iI Z Drive's License Number. ��f���y�4���� State: Perm tent Address: Z344o6 J "W' A� ze'0 A City Stare Zip Permanent. Telephone Temporary Address: City 5rare Zip Temporary Telephone Access: _ Have you been convicted of any crime, misdi�meanor, or violation of any municipal ordinance, other than traffic violations? Q yes JZno if yes, state the nature of offense and punishbent or penalty assessed therefore: I 1 I 1 uAW r7l Zol3 City ofllutchrnsan Apphcation for Peddlers. Solicitors. and Transtenr Merchants Page 3 of 4 Reference information (co List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): 1 ^ .41- Stare A14 11A 4W lS /*//V, Oly Sure Cin Slate £h+te {sj af.- icvmity L Date(s) ofAcrivr {r to Date(s) of AWvlr} Checklist The following items need to be completed and/or attached in order for the application to be processed: Application /investigation fee paid in full (check or money order): Wyes ❑ no Application completed in Full and signed: Arles ❑ no hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $ 1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. J_ r 's Signature internal Use Only Police ,approved 0 denied Note City Council ❑ approved ❑ denied Notes: HA,ieems 1ppl Mu ionsi Peddicr. solicitor•'1 "mmew 4w 7-- / '1 Date rn Y. a�o�K z 1 ewma.n w.r«. ps, x �P Is"' 6.b I --- BUFFALO WILD WINGS P� r»k I N ! e[C!e Ip Iee! nenlotic� .� 1re ew,iyr .h.m .� U:w I I ya of I I i_ I}I III 2 II ��AT III i, F iI Ij i I ' i I III j III I I I•I I , ll Ilj ll1 i p..i�on -M!ix 1111l1,�y� 1 �,..- _— MlrpheM wt� x ------------------ _ - - -- -- _.- ----- i ! iw. Z I i � I k � � � I Z k ! I � --J ; jLL --------------------- ---� -- — -- ---- -- - - - - -- I� I� I 3 I I f k i i I I PBAUUIM L"8UMYDM. Y 0 Des 37 Mutenlnon. Vkw- -#,o }e 55374 City of Request for Board Action 7AL =-M Carnival Permit - J &K Amusements Administration 5/14/2013 Yes Jeremy Carter Presenter: Jeremy Carter ✓❑ Consent Agenda 0 No Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: J &K Amusements has submitted a carnival permit application into Administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. J &K Amusements has put on their carnival in this same location for the last few years. BOARD ACTION REQUESTED: Approve carnival permit application. $ 0.00 No No PROJECT SECTION: Funding Source: $ 0.00 Funding Source: CITY OF HUTCHINSON LICENSEIPERMIT APPLICATION ❑ FAIR ■< ❑ CIRCUS Q ❑ SHOWSIEXHIBITIONS ❑ DEMONSTRATIONS ❑ OTHER (Describe) CARNIVALS AMUSEMENT DEVICES AMUSEMENT RIDES /GAMES Please complete the following information (ink or typewriter, please) and submit the appropriate fee along with this application to the City of Hutchinson, 11 I Hassan Street, SE, Hutchinson, Minnesota 55350. Full Name of Person Filing Application: TKimberly Kay Pack First Middle Last Business Name & Address:_ 4496 235`" Lane NW St. Francis, MN 55070 Business Telephone: 512.250.0068 Alternate Telephone: If business is a partnership, please provide name of offleers or if corporation, please provide corporate name. Partnership J & K Amusements Corporation Mail permit to this address: same as above LOCATION OF EVENT: Hutchinson Mall Highway 15 South _ GIVE BRIEF DESCRIPTION OF EVENT: Carnival in varki n lot DATES AND HOURS OF OPERATION: May 31, 2013 . 5:00 pm to 10:00 pm .Tune 1, 2013 11:00 am until 10:00 i2m June 2 2013 11:00 am to 8:00 prn ARE STRUCTURES TO BE ERECTED? ■ ! Yes ❑ No ❑ NIA If yes, please describe: Carnival rides C LFAN LIPMAMAGE DEPOSIT (Refundable) Large Events $t,00013OND ❑ $1,000 CASH ❑ CLEAN UP/DAMAGE DEPOSIT ( Refundable) Smaller Events $250 CASH ❑ Carnival $525 CASK F-1 N/A F1 �% INDEMNIFICATION: 1 hereby indemnity and hold harrnlcss the municipality and the City Council from any liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result of the operation of amusement rides, amusement devices, carnivals, fairs or demonstrations. DATE: April 26.2013 Kiinbcrla Pack (electronic: signaturo— Applicant "s Signature Office Lrsc Only: Insuranuc Bond Special Conditions: Approved: Police Dept Inspection Council License Issued � aC'DW CERTIFICATE �F LIABILITY INSURANCE DA Y' PRODUCER 203 - 931 -7095 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Specialty Insurance, LTD -Tom PloufFe ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE y HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P.O. Box 16901 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. West Haven, CT 06516 COMPANIES AFFORDING COVERAGE COARPANY RIVERPORT INSURANCE COMPANY A INSURED -- COMPANY J &K Concessions & Rides B COMPANY 4496 235th Lane NW ST Francis, MN 55707 C COMPANY D COVERAGES THIS is TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PoLIGY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Co LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MMIDDIYY) DATE (MM/DOIYY) GENERAL LIABILITY 50155361 -00 8116112 8116113 GENERAL AGGREGATE $ 2,000,000 A A COMMERCIAL GENERAL LIABILITY PRODUCTS - COMPIOPAGG $ 2,000,000 CLAIMS MADE OCCUR IJ PERSONAL & ADV INJURY i 1,000,000 EACH OCCURRENCE $ 1 ,000,000 OWNER'S & CONTRACTOR'S PROT FIRE DAMAGE (Any one fire) $ 300,000 MED EXP (Any one person) $ 5,000 AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT S ALL OWNED AUTOS BODILY INJURY S SCHEDULED AUTOS (Per person) HIRED AUTOS I30DILYINJURY $ NON -OWNED AUTOS [Per accident] PROPERTY DAMAGE f GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN AUTO ONLY: EAGH ACCIDENT S AGGREGATE S EXCESS LIABILITY EACH OCCURRENCE S AGGREGATE $ UMBRELLAFORM OTHER THAN UM8RELLA FORM $ WORKERS COMPENSATION AND WC STATIU- QTH- EMPLOYERS' LIABILITY RY LIMITS ER EL EACH ACCIDENT $ THE PROPRIETOR( NCL PARTNERSIEXECUTIVE FIEXCL EL DISEASE - POLICY LIMIT f EL DISEASE - EA EMPLOYEE S OFFICERS ARE' OTHER Interest: Sponsor DESCRIPTION OF OPERAiIONSROCATH )NSIVEHICLESISPECIAL ITEMS Please see the attached addendum for the equipment list. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE State of Minnesota Department of Labor & Industry Cade EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL Administration & Inspection Services 30 443 Lafayette Road DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, St. Paul, MN 55155 BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Thomas A. Plouffe ACORD 25.5 (1195) ra A!_f)Rn Cf]RPnRATInNI 10R9 City of Request for Board Action 7AL =-ft Parade Permit Police Department 5/14/2013 Yes Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ Consent Agenda 2 N/A Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from John Dietel and the South Central Chapter ABATE of Minnesota in reference to a 2013 motorcycle and car run /parade. This requested route has been revised from the original request and now travels from the starting point of Fun Sports parking lot, west on Hwy 7 to Hwy 15, then south on Hwy 15 to 5 Ave S, then east on 5 Ave S to Michigan St then north on Michigan to Hwy 7 then east on Hwy 7 back to Fun Sports. This parade will take place in the early evening of June 1, 2013, and will take approximately 30 minutes to complete the parade. This revised route accommodates the needs of the organizer while providing the safest route from the staging area through our community for the participants. The organizers have agreed for safety and staffing concerns have two small parade groups with a maximum of 30 vehicles in each group, with a maximum total of 60 vehicles. This will allow on organizers to have there parade event without any additional costs for police services. The Police Department will be able to safely escort this group on this route without any additional staffing. The Police Department looks forward to working with Mr. Dietel and the South Central Chapter ABATE of Minnesota to ensure a successful and safe event. BOARD ACTION REQUESTED: I recommend approval of this parade permit with the revised route. $ 0.00 n/a 0.00 No Yes PROJECT SECTION: Funding Source: $ 0.00 Funding Source: Ciry ill Hassan Street Southeast Hutchinson, MN 55350 (3 20) 587 -5151 Tax- (3 20) 2344240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01) Permit Fee: $30 (short term) Date Received: All applications must be received at least 34 days before event in order to be considered ization Information Organization Name r=ation kidress Authorized Officer and Parade Chairman Information Officer Name ?--- Residence Address Parade Chairman Name Residence Address Parade Information Phone Number is AG 6L?A— City State zip Cit3, ZD 2.. `L rte, Vii'_' � Phone Number Stare Zip Phone Number State Zip Parade Date: i 16235 Minnesota 7, Hutchinson, MN 55350 to MN -7 E - Google Maps Go,-)Sle A, ark -utrj •0% twv !]$k fG McLe,30 A.r NE ti ZY 51h Ave kW Ui 2 Sa Park 0 "Y trrtd Park Dr NE Page 1 of 2 Directions to MN -7 E 6.6 mi — about 13 rains a st GrIttr,Ave yr � G'1 d rn [„ EL 3rd Ave NrVY CnAegr !]$k fG McLe,30 A.r NE ti ZY 51h Ave kW Ui 2 Sa Park 0 "Y trrtd Park Dr NE Page 1 of 2 IM 0 e1 92013 Google - Map data 02093 Google 1 rn LA http: // maps. google .comlinaps ?f= d&source= s_d &saddr =16235 +Hwy +7, +Hutchinson, +MN... 5/7/2013 3rd Ave NrVY Lrons Sr:1ri Eiul:hxtaon` Shapka � �yCf.1rP ['.CY1SRf 1% 7- 3 `yfi z t-5! Ave NW Fem#y Vr.]ro m Hilft p far NE W rrr'11ifr -:CKt J o.w)ngton Ave W Washkwitor. Ave E Aiq,� r� F ] 1 st Ave SE 2nd Ave gyy 2nd Ave SE � Ut 47 2nd AYP SE >� r" Kimberly r, I r krly lodusYral EN4 ♦ 30 Ave SW 3+d Ave SE = U, South Park �' N rh F akrt L m. ra : :brut OAF Tartan N #t4th AvAve SW 4.h Ave 5E 4th Ave SE try m 7 _ 5]h Ave SW ���• y `� N � 4 rn "twaukae Ave SW N sth Ave St;• I x a fait Ave. SE N IM 0 e1 92013 Google - Map data 02093 Google 1 rn LA http: // maps. google .comlinaps ?f= d&source= s_d &saddr =16235 +Hwy +7, +Hutchinson, +MN... 5/7/2013 City of Request for Board Action 7AL =-ft Parade Permit Police Department 5/14/2013 Yes Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ Consent Agenda 2 N/A Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from John Dietel and the Foundation for Challenged Children in reference to a 2013 Annual motorcycle and car run /parade. This requested route has been revised from the original request and now travels from the starting point of Runnings parking lot, west on Century Ave to Dale St, then south on Dale St to School Rd, then south on School Rd to Airport Rd. This event begins at 10 am on June 29, 2013, and will take approximately 15 minutes to complete the parade. This revised route accommodates the needs of the organizer while providing the safest most direct route from the staging area out of our community for the participants. The Police Department will be able to safely escort this group on this route without any additional staffing. The Police Department looks forward to working with Mr. Dietel and the Foundation for Challenged Children to ensure a successful and safe event. BOARD ACTION REQUESTED: I recommend approval of this amended request. $ 0.00 n/a 0.00 No Yes PROJECT SECTION: Funding Source: $ 0.00 Funding Source: City of . Y 744 On'-? I I 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 - 5151 /Fax (320) 234 -4240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01) Permit Fee: $30 (short term) Date Received: All applications must be received at least 30 days before event in order to be considered Organization Information R^ t ] ^y C Organization Name Phone Number + rr •�lL _ l l� r �q u t C �� { Or ani_ation Address Cit}, Stare Zi Authorized Officer and Parade Chairman Information Officer Name Phone Number t c�s ►�2 A �_ `` H L T r' cf !,emu�1 j� A n 65c_.6 _ Residence Address City State Zip Parade Chairman Name Phone Number Residence Address Ci State zip Parade Information Parade Date: Assembly Time: Location and Description of Assembly Area: C Starting Time of Parade: Estimated Time of Parader Starting Point of Parade: ^j t --j c-, Route of Parade Travel: r '► v`. -its �a [a�,,�• A�� To To �) Cayy ,ai Ending Point of Parade: Ai i L--lS �—L-r ! o S C 14 C) e, L 11'b &=,,j t !Z-- Approximate Number of Units, Animals, and Vehicles which wi11 constitute Parade Q Type and Description of Animals and Vehicles: Z C Y C L G�� �-- Maximum Interval of Space to be Maintained Between Units: Maximum Length of Parade: Minimum and Maximum Speed of Parade: 0 ~– � � MPH Portion of Street Width Traversed: ? q /los.Q r-�r--�7s Crry of Hutchinson Application for Parade Permit Page 2 of 2 Checklist The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ❑ yes ❑ no Permit Application completed in full and signed: ❑ yes ❑ no I declare that the information [ have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. n 12-1 S tore f authorized officer of organisation or parade chairman t E6te Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: 1090 Minnesota 15, Hutchinson, MN 55350 to County Hwy 7/County Rd 7 - Google Maps Page 1 oft Go,)sle Directions to County Hwy 71County Rd 7 1.9 mi - about 5 mins Otte, i ake S1 G L s � 3 SG'"RdSW T- Roberts et,, Park OIA KfIchirgvn FAph Sehool Wad of Life A#Oek Frdds Owreerh Cet-04 At Ygxk Rd Sooth Patx iAi Fait li 1 :-1 � Hkitchm son 5th Ave BE rrj Q� 41 La Osrkkers[I F Gerneleryr yO a #. 0 It 4- Rude, Fled Cis) ° �S r VFW Park m Elks Park D @nrel hit: M. 'ierrmM.3n Ave- b�z r3. r rCn Akport Rd n Aupon Re 41*2013 Google - Map data (P2013 Google - hitp://maps.google.com/maps?f=d&source=s—d&saddr= 1 090+Hwy+ I 5,+Hutchinson,+NW... 5/7/2013 CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register 5/14/2013 Check# Ck Date Amount Vendor / Explanation 175491 5/14/2013 382.00 AARP 175492 5/14/2013 438.70 ABELSON, RANDY 175494 5/14/2013 1,599.54 ACE HARDWARE 175495 5/14/2013 495.00 ALEXANDRIA TECHNICAL COLLEGE 175496 5/14/2013 152.80 AMERICAN BOTTLING CO 175497 5/14/2013 90.85 AMERICAN FAMILY INS CO. 175498 5/14/2013 6.53 AMERICAN MESSAGING 175499 5/14/2013 73.10 AMERIPRIDE SERVICES 175500 5/14/2013 35.00 ANGELS & IVY 175501 5/14/2013 705.83 ANIMAL MEDICAL CENTER ON CROW 175502 5/14/2013 242.36 ARCTIC GLACIER PREMIUM ICE INC 175503 5/14/2013 186.90 ARROW TERMINAL LLC 175504 5/14/2013 132.15 ARROWHEAD SCIENTIFIC INC 175505 5/14/2013 577.48 ASPEN EQUIPMENT CO 175506 5/14/2013 23.69 ATKINSON, TRACI 175507 5/14/2013 11,186.38 ATLANTIC SIGNAL 175508 5/14/2013 125.08 AUTO VALUE - GLENCOE 175509 5/14/2013 4,025.42 AUTOMATIC SYSTEMS CO 175510 5/14/2013 2,184.46 B & C PLUMBING & HEATING INC 175511 5/14/2013 1,241.75 B. W. WELDING 175512 5/14/2013 155.00 BAERTSCHI, PAUL 175513 5/14/2013 107.92 BAHE, MICHAEL 175514 5/14/2013 44.00 BAILEY, PHYLLIS 175515 5/14/2013 44.00 BAKKUM, JOYCE 175516 5/14/2013 863.15 BALDWIN SUPPLY COMPANY 175517 5/14/2013 200.00 BATEMAN, KRIS 175518 5/14/2013 125.00 BCA 175519 5/14/2013 455.04 BEACON ATHLETICS 175520 5/14/2013 600.11 BELLBOY CORP 5/9/2013 Account Description PROFESSIONAL SERVICES TRAVEL SCHOOL CONFERENCE REPAIR & MAINTENANCE SUPPLIES TRAVEL SCHOOL CONFERENCE COST OF MIX & SOFT DRINKS ACCRUED LIFE INSURANCE COMMUNICATIONS CONTRACT REPAIR & MAINTENANCE PLANT FOR FUNERAL OTHER CONTRACTUAL COST OF MIX & SOFT DRINKS EQUIPMENT PARTS OPERATING SUPPLIES CENTRAL GARAGE REPAIR ACCOUNTS PAYABLE MANUAL COMMUNICATION MAINTENANCE EQUIPMENT PARTS CONTRACT REPAIR & MAINTENANCE CONTRACT REPAIR & MAINTENANCE RECEIVED NOT VOUCHERED DUES & SUBSCRIPTIONS TRAVEL SCHOOL CONFERENCE SR CENTER TRIP REVENUE SR CENTER TRIP REVENUE RECEIVED NOT VOUCHERED OTHER REVENUES TRAVEL SCHOOL CONFERENCE OPERATING SUPPLIES COST OF SALES - LIQUOR 175521 5/14/2013 57.09 BERGER PLUMBING HEATING AC OPERATING SUPPLIES 175522 5/14/2013 2,908.68 BERNICK'S FOOD PRODUCTS - CONCESSION 175523 5/14/2013 44.00 BLACK, JOANN SR CENTER TRIP REVENUE 175524 5/14/2013 107.36 BLUETARP FINANCIAL INC. OPERATING SUPPLIES 175525 5/14/2013 88.00 BOLLER, FRANKLIN SR CENTER TRIP REVENUE 175526 5/14/2013 44.00 BOWEN, SHIRLEY SR CENTER TRIP REVENUE 175527 5/14/2013 47.68 BP MOTOR FUELS & LUBRICANTS 175528 5/14/2013 9,551.75 BRAUN INTERTEC CORP PROFESSIONAL SERVICES 175529 5/14/2013 670.00 BROTHERS FIRE PROTECTION COMPA PROFESSIONAL SERVICES 175530 5/14/2013 177.84 BUSHMAN, RAQUEL FOOD PRODUCTS - CONCESSION 175531 5/14/2013 4,046.47 BUSINESSWARE SOLUTIONS CONTRACT REPAIR & MAINTENANCE 175532 5/14/2013 31,865.50 C & L DISTRIBUTING COST OF SALES -BEER 175533 5/14/2013 1,135.00 C.T. TRUCKING FREIGHT 175534 5/14/2013 949.68 CALIFORNIA CONTRACTORS SUPPLIE SAFETY SUPPLIES 175535 5/14/2013 44.00 CARLSON, IRENE SR CENTER TRIP REVENUE 175536 5/14/2013 44.00 CARRIGAN, ELAINE SR CENTER TRIP REVENUE 175537 5/14/2013 370.00 CARS ON PATROL SHOP LLC PROFESSIONAL SERVICES 175538 5/14/2013 582.79 CENTRAL HYDRAULICS RECEIVED NOT VOUCHERED 175539 5/14/2013 133.93 CENTURY MANUFACTURING CORP CHEMICALS & PRODUCTS 175540 5/14/2013 315.00 CHRISTOPHER, CHARLES REFUNDS & REIMBURSEMENTS 175541 5/14/2013 1,335.94 CLARKE MOSQUITO CONTROL PRODUC CONTRACT REPAIR & MAINTENANCE 175542 5/14/2013 22.09 COFFEE COMPANY FOOD PRODUCTS - CONCESSION 175543 5/14/2013 689.26 COMDATA CORPORATION OPERATING SUPPLIES 175544 5/14/2013 303.92 CROW RIVER AUTO & TRUCK REPAIR AUTOMOTIVE REPAIR 175545 5/14/2013 3,485.00 CROW RIVER FASTPITCH OTHER CONTRACTUAL 175546 5/14/2013 229.07 CROW RIVER PRESS INC PRINTING & PUBLISHING 175547 5/14/2013 28.50 CROW RIVER TITLE ACCOUNTS PAYABLE MANUAL 175548 5/14/2013 2,255.50 CUMMINS NPOWER, LLC CONTRACT REPAIR & MAINTENANCE 175549 5/14/2013 44.00 CURTISS, SALLY SR CENTER TRIP REVENUE 175550 5/14/2013 44.00 DAGGETT, DORIS SR CENTER TRIP REVENUE 175551 5/14/2013 44.00 DAMMANN, SANDY SR CENTER TRIP REVENUE 175552 5/14/2013 125.00 DASSEL VOLUNTEER FIRE DEPT TRAVEL SCHOOL CONFERENCE 175553 5/14/2013 3,131.70 DAY DISTRIBUTING COST OF SALES -BEER 175554 5/14/2013 44.00 DRETCH, MARIELLEN SR CENTER TRIP REVENUE 175555 175556 175557 175558 175559 175560 175561 175562 175563 175564 175565 175566 175567 175568 175569 175570 175571 175572 175573 175574 175575 175576 175577 175578 175579 175580 175581 175582 175583 175584 175585 175586 175587 175588 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 5/14/2013 42.50 DROP -N -GO SHIPPING, INC 71.58 DUNDEE 237.50 E2 ELECTRICAL SERVICES INC 119.51 EBERT, PAT 79.40 ECONO FOODS 601.68 ELECTION SYSTEMS & SOFTWARE 981.84 ELECTRO WATCHMAN 45.78 ERLANDSON, ANDREW 656.43 ESS BROTHERS & SONS 384.93 EXNER, KENT 31.00 FAITH LUTHERAN CHURCH 132.32 FARM -RITE EQUIPMENT 915.88 FASTENAL COMPANY 44.00 FENSKE, KAREN 738.18 FINANCE & COMMERCE 170.00 FIRE SAFETY USA, INC 258.60 FIRST CHOICE FOOD & BEVERAGE S 359.74 FISHER SCIENTIFIC 155.55 FOSTER MECHANICAL 44.00 FREDRICK, MARLYS 206.02 G & K SERVICES 125.47 GALLS, LLC 200.00 GARMAKER, TESSA 76.86 GILSON COMPANY INC 456.93 GRAINGER 567.90 H.A.R.T. 1,117.38 HACH COMPANY 18.16 HAGER JEWELRY INC. 50.00 HANSEN TRUCK SERVICE 144.28 HARLAN'S AUTO REPAIR 182.48 HARPER BROOMS 475.50 HATTEN, DANIEL 44.00 HAVEMEIER, DORIS 698.25 HAYES INSTRUMENT CO RECEIVED NOT VOUCHERED MISCELLANEOUS CONTRACT REPAIR & MAINTENANCE TRAVEL SCHOOL CONFERENCE MEETINGS CONTRACT REPAIR & MAINTENANCE OTHER CONTRACTUAL OPERATING SUPPLIES EQUIPMENT PARTS OFFICE SUPPLIES PARK FEES CENTRAL GARAGE REPAIR RECEIVED NOT VOUCHERED SR CENTER TRIP REVENUE PRINTING & PUBLISHING OPERATING SUPPLIES OPERATING SUPPLIES CHEMICALS & PRODUCTS REPAIR & MAINTENANCE SUPPLIES SR CENTER TRIP REVENUE OPERATING SUPPLIES UNIFORMS & PERSONAL EQUIP OTHER REVENUES OPERATING SUPPLIES SAFETY SUPPLIES ACCRUED DEFERRED COMP CHEMICALS & PRODUCTS OFFICE SUPPLIES CENTRAL GARAGE REPAIR PROFESSIONAL SERVICES SMALL TOOLS TRAVEL SCHOOL CONFERENCE SR CENTER TRIP REVENUE OPERATING SUPPLIES 175589 5/14/2013 21,458.27 HCVN -TV CABLE TV 175590 5/14/2013 2,908.55 HENRY'S WATERWORKS INC EQUIPMENT PARTS 175591 5/14/2013 9,383.63 HERC -U -LIFT MACHINERY & EQUIPMENT 175592 5/14/2013 16,591.44 HEWLETT - PACKARD CO COMPUTERS 175593 5/14/2013 336.78 HILLYARD / HUTCHINSON CLEANING SUPPLIES 175594 5/14/2013 2,532.00 HJERPE CONTRACTING CONTRACT REPAIR & MAINTENANCE 175595 5/14/2013 1,932.00 HJERPE CONTRACTING CONTRACT REPAIR & MAINTENANCE 175596 5/14/2013 20.00 HOFFMAN, LARRY OTHER REVENUES 175597 5/14/2013 44.00 HOFFMAN, MARGARET SR CENTER TRIP REVENUE 175598 5/14/2013 1,884.45 HOISINGTON KOEGLER GROUP INC PROFESSIONAL SERVICES 175599 5/14/2013 54.04 HOLT MOTORS INC CENTRAL GARAGE REPAIR 175600 5/14/2013 131.00 HOLTZ, MARK RECREATION ACTIVITY FEES 175601 5/14/2013 2,700.00 HRA HRA TRANSFER 175602 5/14/2013 7.30 HUD 271 945647 ACCOUNTS PAYABLE MANUAL 175603 5/14/2013 44.00 HULTGREN, KAY SR CENTER TRIP REVENUE 175604 5/14/2013 1,457.00 HUTCHINSON AREA HEALTH CARE COMMON AREA MAINTENANCE 175605 5/14/2013 2,500.00 HUTCHINSON COMMUNITY FOUNDATI( REFUNDS & REIMBURSEMENTS 175606 5/14/2013 8,216.02 HUTCHINSON CO -OP MOTOR FUELS & LUBRICANTS 175607 5/14/2013 1,468.98 HUTCHINSON FIGURE SKATING ASSO OPERATING SUPPLIES 175608 5/14/2013 5,600.00 HUTCHINSON GIRLS SOFTBALL ASSN RECREATION ACTIVITY FEES 175609 5/14/2013 52,304.50 HUTCHINSON JUNIOR LEAGUE BASEB RECREATION ACTIVITY FEES 175610 5/14/2013 1,906.62 HUTCHINSON LEADER PRINTING & PUBLISHING 175611 5/14/2013 95,408.06 HUTCHINSON UTILITIES UTILITIES 175612 5/14/2013 539.46 HUTCHINSON WHOLESALE RECEIVED NOT VOUCHERED 175613 5/14/2013 1,307.05 HUTCHINSON, CITY OF UTILITIES 175614 5/14/2013 4,000.00 HUTCHINSON, CITY OF MISCELLANEOUS 175615 5/14/2013 9.17 INDEPENDENT EMERGENCY SERVICES COMMUNICATIONS 175616 5/14/2013 2,106.12 INTEGRATED POWER SERVICES LLC CONTRACT REPAIR & MAINTENANCE 175617 5/14/2013 594.48 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 175618 5/14/2013 101.53 INTOXIMETERS INC OPERATING SUPPLIES 175619 5/14/2013 1,601.87 J & R COMPLETE AUTO & RADIATO CENTRAL GARAGE REPAIR 175620 5/14/2013 1,621.62 JACK'S UNIFORMS & EQUIPMENT MACHINERY & EQUIPMENT 175621 5/14/2013 650.00 JE TRANSPORT LLC FREIGHT 175622 5/14/2013 1,552.31 JEFF MEEHAN SALES INC. ACCRUED COMMISSIONS PAYABLE 175623 5/14/2013 1,055.00 JJ TAYLOR DIST OF MN COST OF SALES -BEER 175624 5/14/2013 24,260.40 JOHN DEERE CREDIT CAPITAL LEASES 175626 5/14/2013 39,960.07 JOHNSON BROTHERS LIQUOR CO. COST OF SALES - LIQUOR 175627 5/14/2013 17.37 JOHNSON, DENNIS ACCOUNTS PAYABLE MANUAL 175628 5/14/2013 200.00 JORDAHL, JIM OPERATING SUPPLIES 175629 5/14/2013 20.00 KAISER, EVELYN OTHER REVENUES 175630 5/14/2013 60.00 KARL- FORCIER, MICHELLE OTHER REVENUES 175631 5/14/2013 44.00 KARSTENS, IDA SR CENTER TRIP REVENUE 175632 5/14/2013 44.00 KAUFMANN, ALICE SR CENTER TRIP REVENUE 175633 5/14/2013 491.00 KDUZ KARP RADIO PRINTING & PUBLISHING 175634 5/14/2013 44.00 KEIFER, HELEN SR CENTER TRIP REVENUE 175635 5/14/2013 44.00 KENNING, MAXINE SR CENTER TRIP REVENUE 175636 5/14/2013 88.00 KOENIG, ARNOLD & ANDREA SR CENTER TRIP REVENUE 175637 5/14/2013 1,967.62 KRISTICO, INC FREIGHT 175638 5/14/2013 34.78 KUCZA, CHAD TRAVEL SCHOOL CONFERENCE 175639 5/14/2013 2,532.97 L & P SUPPLY CO RECEIVED NOT VOUCHERED 175640 5/14/2013 34.72 LABAT, CHERYL ACCOUNTS PAYABLE MANUAL 175641 5/14/2013 3,269.64 LAKE COUNTRY SCALE WORKS, INC RECEIVED NOT VOUCHERED 175642 5/14/2013 44.00 LAMP, GERI SR CENTER TRIP REVENUE 175643 5/14/2013 12,854.18 LANG EQUIPMENT OF NORWOOD MACHINERY & EQUIPMENT 175644 5/14/2013 330.13 LARSON, QUENTIN TRAVEL SCHOOL CONFERENCE 175645 5/14/2013 139.00 LEXISNEXIS OTHER CONTRACTUAL 175646 5/14/2013 797.86 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 175647 5/14/2013 1,205.83 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 175648 5/14/2013 25,872.94 LOCHER BROTHERS INC COST OF SALES -BEER 175649 5/14/2013 2,287.67 LYNDE & MCLEOD INC RECEIVED NOT VOUCHERED 175650 5/14/2013 276.67 MADDEN, GALANTER, HANSEN LLP PROFESSIONAL SERVICES 175651 5/14/2013 150.00 MADINA HOSPITALITY GROUP LLC MEETINGS 175652 5/14/2013 4.00 MAKI, CONNIE TRAVEL SCHOOL CONFERENCE 175653 5/14/2013 167.76 MANZANITA MICRO LLC REPAIR & MAINTENANCE SUPPLIES 175654 5/14/2013 5,501.26 MARLIN LEASING RENTALS 175655 5/14/2013 12.83 MATHESON TRI -GAS INC RENTALS 175656 5/14/2013 44.00 MAYER, VEL SR CENTER TRIP REVENUE 175657 5/14/2013 388.86 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES 175658 5/14/2013 388.43 MCKAY, JEFF TRAVEL SCHOOL CONFERENCE 175659 5/14/2013 269.42 MCLEOD COOP POWER ASSN UTILITIES 175660 5/14/2013 140.00 MCLEOD COUNTY OTHER CONTRACTUAL 175661 5/14/2013 84.52 MCLEOD COUNTY ATTORNEY REFUNDS & REIMBURSEMENTS 175662 5/14/2013 400.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 175663 5/14/2013 300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 175664 5/14/2013 1,174.15 MEHR, BRIAN TRAVEL SCHOOL CONFERENCE 175665 5/14/2013 695.23 MENARDS HUTCHINSON SUPPLIES 175666 5/14/2013 30.00 MESSAGE MEDIA COMMUNICATIONS 175667 5/14/2013 11.67 MESSNER, KEITH TRAVEL SCHOOL CONFERENCE 175668 5/14/2013 249.18 METRO SALES OPERATING SUPPLIES 175669 5/14/2013 88.00 MIELKE, EILEEN SR CENTER TRIP REVENUE 175670 5/14/2013 82.97 MINI BIFF RENTALS 175671 5/14/2013 1,376.02 MINNESOTA CHIEFS OF POLICE ASS OPERATING SUPPLIES 175672 5/14/2013 6.00 MINNESOTA DEPT OF MOTOR VEHICL MISCELLANEOUS 175673 5/14/2013 54.31 MINNESOTA ELEVATOR INC OPERATING SUPPLIES 175674 5/14/2013 26.43 MINNESOTA HOUSING FINANCE AGEN ACCOUNTS PAYABLE MANUAL 175675 5/14/2013 710.01 MINNESOTA PETROLEUM SERVICE EQUIPMENT PARTS 175676 5/14/2013 30.00 MINNESOTA STATE FIRE MARSHAL TRAVEL SCHOOL CONFERENCE 175677 5/14/2013 3,227.20 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 175678 5/14/2013 48.94 MN VAC OFFICE SUPPLIES 175679 5/14/2013 78.84 MORGAN CREEK VINEYARDS COST OF SALES -WINE 175680 5/14/2013 1,569.64 M -R SIGN SIGNS & STRIPPING MATERIALS 175681 5/14/2013 675.00 MWOA TRAVEL SCHOOL CONFERENCE 175682 5/14/2013 684.38 NAGEL, JOSEPH TRAVEL SCHOOL CONFERENCE 175683 5/14/2013 1,462.96 NASH FINCH COMPANY CONTRACT REPAIR & MAINTENANCE 175684 5/14/2013 6,520.60 NATIONAL BARK SALES INVENTORY 175685 5/14/2013 730.00 NATIONAL TACTICAL OFFICER ASSN TRAVEL SCHOOL CONFERENCE 175686 5/14/2013 384.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 175687 5/14/2013 89.00 NELSON PIANO SERVICE PROFESSIONAL SERVICES 175688 5/14/2013 168.20 NORTHERN BUSINESS PRODUCTS OPERATING SUPPLIES 175689 5/14/2013 113.32 NORTHERN SAFETY TECHNOLOGY RECEIVED NOT VOUCHERED 175690 5/14/2013 257.84 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS 175691 5/14/2013 131.27 NORTROM, ALICIA TRAVEL SCHOOL CONFERENCE 175692 5/14/2013 4,309.56 NU- TELECOM COMMUNICATIONS 175693 5/14/2013 96.44 OFFICE OF ENTERPRISE TECHNOLOG COMMUNICATIONS 175694 5/14/2013 129.90 OLSON'S LOCKSMITH CONTRACT REPAIR & MAINTENANCE 175695 5/14/2013 668.21 O'REILLY AUTO PARTS CENTRAL GARAGE REPAIR 175696 5/14/2013 8,519.60 PARKS, RECREATION & COMM ED PRINTING & PUBLISHING 175697 5/14/2013 5,431.34 PAUSTIS & SONS WINE CO COST OF SALES -WINE 175698 5/14/2013 44.00 PEARSON, RENA SR CENTER TRIP REVENUE 175699 5/14/2013 23,300.53 PHILLIPS WINE & SPIRITS COST OF SALES -WINE 175700 5/14/2013 200.00 PIERSON, SANDY RENTS -BLDGS OTHER 175701 5/14/2013 937.65 PLAISTED COMPANIES PEAT 175702 5/14/2013 46.36 POHLMAN, TIMOTHY UTILITY BILL REFUND 175703 5/14/2013 19.83 POTTER, PAM UTILITY BILL REFUND 175704 5/14/2013 2,053.04 PREMIER TECH PACKAGING EQUIPMENT PARTS 175705 5/14/2013 1,467.39 PRO CARE SERVICES INC CONTRACT REPAIR & MAINTENANCE 175706 5/14/2013 19.95 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 175707 5/14/2013 454.25 QUADE ELECTRIC RECEIVED NOT VOUCHERED 175708 5/14/2013 249.53 QUILL CORP OFFICE SUPPLIES 175709 5/14/2013 231.88 RAININ INSTRUMENT, LLC OPERATING SUPPLIES 175710 5/14/2013 379.42 RAMY TURF PRODUCTS LANDSCAPE MATERIALS 175711 5/14/2013 1,094.80 RDO EQUIPMENT CO. EQUIPMENT PARTS 175712 5/14/2013 44.00 REA, NITA SR CENTER TRIP REVENUE 175713 5/14/2013 2,833.45 READY WATT ELECTRIC CONTRACT REPAIR & MAINTENANCE 175714 5/14/2013 54.56 REALTY CENTRAL UTILITY BILL REFUND 175715 5/14/2013 885.85 REFLECTIVE APPAREL FACTORY INC SAFETY SUPPLIES 175716 5/14/2013 730.00 REGIONAL CARRIERS, INC FREIGHT 175717 5/14/2013 7,491.82 REINER ENTERPRISES, INC FREIGHT 175718 5/14/2013 285.00 RIDGEWATER COLLEGE TRAVEL SCHOOL CONFERENCE 175719 5/14/2013 44.00 ROMO, SHARON SR CENTER TRIP REVENUE 175720 5/14/2013 1,140.47 RTVISION OTHER CONTRACTUAL 175721 5/14/2013 226.11 RUNNING'S SUPPLY UTILITIES 175722 5/14/2013 44.00 SALMI, DIANE SR CENTER TRIP REVENUE 175723 5/14/2013 1,089.14 SAM'S CLUB FOOD PRODUCTS - CONCESSION 175724 5/14/2013 16,200.00 SCHIMMEL CONSTRUCTION LLC HOUSING REHAB LOANS 175725 5/14/2013 477.30 SCHUMANN, MIKE TRAVEL SCHOOL CONFERENCE 175726 5/14/2013 128.26 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 175727 5/14/2013 3,712.71 SEH PROFESSIONAL SERVICES 175728 5/14/2013 100.00 SHAW, KAREN PROFESSIONAL SERVICES 175729 5/14/2013 33.90 SHRED -IT USA INC- MINNEAPOLIS CONTRACT REPAIR & MAINTENANCE 175730 5/14/2013 3,291.69 SICHENEDER, RICHARD VOID 175731 5/14/2013 39.00 SIMPLY METAL MISCELLANEOUS 175732 5/14/2013 44.00 SITZ, HAZEL SR CENTER TRIP REVENUE 175733 5/14/2013 1,720.12 SLUMBERLAND OPERATING SUPPLIES 175734 5/14/2013 120.00 SOUTH CENTRAL COLLEGE TRAVEL SCHOOL CONFERENCE 175735 5/14/2013 9,544.42 SOUTHERN WINE & SPIRITS OF MN COST OF SALES -WINE 175736 5/14/2013 2,877.54 SPRINT COMMUNICATIONS 175737 5/14/2013 19,987.50 ST. CROIX TREE SERVICE INC. CONTRACT REPAIR & MAINTENANCE 175738 5/14/2013 1,173.45 STAPLES ADVANTAGE OFFICE SUPPLIES 175739 5/14/2013 79.30 STAR TRIBUNE DUES & SUBSCRIPTIONS 175740 5/14/2013 68.00 STARKE, MELISSA REC REFUND 175741 5/14/2013 300.00 STEARNS COUNTY COURT ADM INISTR OTHER REVENUES 175742 5/14/2013 30.00 STEINHAUS, LEONA OTHER REVENUES 175743 5/14/2013 13.70 STEWART TITLE ACCOUNTS PAYABLE MANUAL 175744 5/14/2013 448.56 STRATEGIC EQUIPMENT OPERATING SUPPLIES 175745 5/14/2013 6,764.43 STREICH TRUCKING FREIGHT - IN 175746 5/14/2013 437.00 STURGES FLOOR COVERING CONTRACT REPAIR & MAINTENANCE 175747 5/14/2013 511.67 STURGES, JASON TRAVEL SCHOOL CONFERENCE 175748 5/14/2013 416.99 STURGES, MATT TRAVEL SCHOOL CONFERENCE 175749 5/14/2013 62.55 SUBWAY WEST OPERATING SUPPLIES 175750 5/14/2013 25.00 TAPS -LYLE SCHROEDER PROFESSIONAL SERVICES 175751 5/14/2013 91.77 TASC FLEX ADMINISTRATION FEE 175752 5/14/2013 177.00 TEETZEL, WILLIAM K CONTRACT REPAIR & MAINTENANCE 175753 5/14/2013 236.36 TEK MECHANICAL BUILDING REPAIRS 175754 5/14/2013 88.00 TEPLEY, BOB & DIANE SR CENTER TRIP REVENUE 175755 5/14/2013 606.51 TIMBERLAKE LODGE TRAVEL SCHOOL CONFERENCE 175756 5/14/2013 606.51 TIMBERLAKE LODGE TRAVEL SCHOOL CONFERENCE 175757 5/14/2013 570.00 TKO WINES COST OF SALES -WINE 175758 5/14/2013 44.00 TOP, AUDREY SR CENTER TRIP REVENUE 175759 5/14/2013 89,126.27 TOWMASTER, INC. MACHINERY & EQUIPMENT 175760 5/14/2013 51,183.00 TREBELHORN & ASSOC MOTOR FUELS & LUBRICANTS 175761 5/14/2013 200.00 TRETTIN, JENNIFER OTHER REVENUES 175762 5/14/2013 590.00 TRIMBO, DAVID BUILDING REPAIRS 175763 5/14/2013 200.00 TRUNK HWY 15 COALITION DUES & SUBSCRIPTIONS 175764 5/14/2013 283.70 TWO WAY COMMUNICATIONS INC RECEIVED NOT VOUCHERED 175765 5/14/2013 44.00 ULRICH, ANNA SR CENTER TRIP REVENUE 175766 5/14/2013 277.88 UNIQUE PAVING MATERIALS STREET MAINT.MATERIALS 175767 5/14/2013 55.00 UNIVERSITY OF MINNESOTA TRAVEL SCHOOL CONFERENCE 175768 5/14/2013 250.00 US COMPOSTING COUNCIL DUES & SUBSCRIPTIONS 175769 5/14/2013 1,075.05 USPS - HASLER POSTAGE 175770 5/14/2013 69.95 VERTECH SOLUTIONS & SERVICES CONTRACT REPAIR & MAINTENANCE 175771 5/14/2013 1,402.71 VESSCO INC EQUIPMENT PARTS 175772 5/14/2013 22,548.30 VIKING BEER COST OF SALES -BEER 175773 5/14/2013 666.40 VIKING COCA COLA COST OF MIX & SOFT DRINKS 175774 5/14/2013 40.00 VLIET, SHERI OTHER REVENUES 175775 5/14/2013 372.62 WAHL REBUILD & REPAIR INC EQUIPMENT PARTS 175776 5/14/2013 20.93 WAL -MART COMMUNITY OPERATING SUPPLIES 175777 5/14/2013 869.47 WASTE MANAGEMENT OF WI -MN REFUSE - RECYCLING 175778 5/14/2013 38,671.44 WASTE MANAGEMENT OF WI -MN REFUSE - HAULING 175779 5/14/2013 15.73 WELLS FARGO DUES & SUBSCRIPTIONS 175780 5/14/2013 7,000.00 WESTAFER ENTERPRISES OTHER CONTRACTUAL 175781 5/14/2013 527.30 WINE COMPANY, THE COST OF SALES -WINE 175782 5/14/2013 1,977.52 WINE MERCHANTS INC COST OF SALES -WINE 175783 5/14/2013 27,068.54 WIRTZ BEVERAGE MINNESOTA COST OF SALES - LIQUOR 175784 5/14/2013 7,529.66 WORK CONNECTION, THE OTHER CONTRACTUAL 175785 5/14/2013 44.00 WREED, SHARON SR CENTER TRIP REVENUE 175786 5/14/2013 863.87 XEROX CORP COPY MACHINE 175787 5/14/2013 88.00 YOCH, DICK OR KAY SR CENTER TRIP REVENUE 175788 5/14/2013 44.00 ZAJICEK, LORRAINE SR CENTER TRIP REVENUE 175789 5/14/2013 239.40 ZARNOTH BRUSH WORKS INC CENTRAL GARAGE REPAIR 175790 5/14/2013 691.83 ZEP MANUFACTURING CO EQUIPMENT PARTS 175791 5/14/2013 35.82 ZWILLING, TROY TRAVEL SCHOOL CONFERENCE 175792 5/14/2013 3,291.69 HEWLETT - PACKARD CO COMPUTERS 175793 5/14/2013 1,500.00 POSTMASTER POSTAGE 885,785.38 Grand Total Payment Instrument Totals Check Total 885,785.38 Total Payments 885,785.38 $55,514.53 $10,633.35 $39,677.26 $2,291.23 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 5/3/2013 Period Ending Date: 4/27/2013 IRS - Withholding Tax Account Employee /Employer FICA Employee /Employer Medicare Federal Withholding MN Department of Revenue State Withholding Tax Public Employee Retirement Association Employee /Employer PERA /DCP Contributions TASC Employee Flex Spending Deductions $11,010.07 TASC Employee Contributions to Heath Savings Account Employer Contributions to Heath Savings Account $525.00 $1,340.00 $1,280.00 $417.96 $0.00 MNDCP Employee Contributions - Deferred Comp ING Employee Contributions - Deferred Comp ICMA Retirement Trust Employee Contributions - Deferred Comp MN Child Support System Employee Deductions MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $122,689.40 Total Electronic Funds Transfer HUTCHINSON CITY COUNCIL Cityaf� Request for Board Action i Agenda Item: Assessment Hearing & Project Award for Jefferson St SE Ph. 1 (L1/P13 -01) Department: PW /Eng LICENSE SECTION Meeting Date: 5/14/2013 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 20 License Contingency N/. Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City received bids (see attached Bid Tabulation) for the Jefferson Street Reconstruction Phase 1 project letting on Thursday, April 11th. The apparent low bidder is R & R Excavating Inc. of Hutchinson, Minnesota, with a bid of $1,784,685.25 (approximately 20% lower than the Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and associated special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 2,253,000.00 Total City Cost: $ 1,851,000.00 Funding Source: Bonding, State Aid, Utility Funds Remaining Cost: $ 402,000.00 Funding Source: Special Assessments RESOLUTION NO. 14141 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5105 LETTING NO. 1 /PROJECT NO. 13 -01 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: Jefferson Street SE from Washington Ave to Oakland Ave by roadway reconstruction, curb and gutter, drain tile installation, bituminous /concrete surfacing, storm water /drainage, water distribution, sanitary sewer, street lighting, sidewalks, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2013, until the 31st day of December 2014. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time priorto certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2013; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of May 2013. Mayor City Administrator COMPILED BY: PVANDERVEEN . ASSESSMENT ROLL NO 5105 LETTING NO. 1 /PROJECT NO. 13 -01 Jefferson St SE from Washington Ave East to Oakland Ave SE roadway reconstruct ion, curb and gutter, drain tile installation, sanitary sewer, street lighting, sidewalks, landsc aping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $68.00 STREET COST PER FRONT FOOT (FF) CHECKED BY: K EXNER $1,180.00 1" WATER SERVICE COST PER EACH 1ST HEARING: 01/22/2013 $1,530.00 1 -1/2" WATER SERVICE COST PER EACH 2ND HEARING: 05/14/2013 $1,705.00 6" WATER SERVICE COST PER EACH NUMBER OF YEARS 10 $1,255.00 6" SEWER SERVICE COST PER EACH INTEREST RATE: 1STHEARING 01/22/2013 ADOPTED: 05/14/2013 2ND HEARING 05/14/2013 CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FEET STREET ASSESSMENT 1 "WATER SERVICE 1 -1R "WATER SERVICE 6 ..WATER SERVICE 6" SEWER SERVICE TOTAL ASSESSMENT 1 06 116 29 03 0060 230500360 45 JE FFERSON ST SE LORRAINE A MEYER TRUSTEE LORRAIN E A M EVER TRUST 45 JE FFERSON ST SE HUTCHINSON MN 55350 Lot 6 &S6'OF LOTS, BLOCK 6, SOUTH HALF CITYOF HUTCHINSON 72 0 72 $4,896.00 $1,180.00 $0.00 $0.00 $1,255.00 $7,331.00 2 06 116 29 03 0070 230500370 31& 33 JEFFERSON STSE MISCAVAGE JOSEPH 33JEFFERSON STSE HUTCHINSON MN 55350 LOT7 EX S6% BLOCK 6, SOUTH HALF CITYOF HUTCHINSON 60 60 $4,080.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,515.00 3 06 116 29 03 0080 230500380 25JEFFERSON STSE ANNETTE DENNIN ETAL P0BOX 327 BROWNTON MN 55312 LOT 8, BLOCK 6, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 4 06 116 29 03 0090 230500390 15 JEFFERSON ST SE BREN DASRJRGES 15JEFFERSONSTSE HUTCHINSON MN 55350 LOTS, BLOCKS, SOUTH HALF CITYOFHUTCHINSON 66 66 $4,488.001 $1,180.00 $0.001 $0.00 $1,255.001 $6,923.00 51 06 116 29 03 0100 230500400 15TIEFFERSONSTSE ROGER KLEMAN P0BOX 105 WACONIA MN 55387 LOT 10, BLOCK 6, SOUTH HALF CITY OF HUTCHINSON 66 1 0 66 $4,488.00 $1,530.00 $0.00 $0.00 $6,018.00 6 06 116 29 03 0111 230500430 130 WASHINGTON AVE E DAME'S DIGS LLC 750 HARMONY LN SW HUTCHINSON MN 55350 LOT 1 &N22'OF LOT 2, BLOCK 7, SOUTH HALF CITY OF HUTCHINSON 88 43.3824 44.6176 $3,034.00 $0.00 $0.00 $0.00 $0.00 $3,034.00 7 06 116 29 03 0130 230500440 18 JEFFERSON ST SE BARBARA & JEROME KRECKOW 18 JEFFERSON ST SE HUTCHINSON MN 55350 S44' OF LOT 2, BLOCK 7, SOUTH HALF CITYOF HUTCHINSON 44 44 $2,992.00 $1,180.00 $0.00 $0.00 $1,255.00 $5,427.00 8 06 116 29 03 0140 230500450 24JEFFERSON ST SE ERIC & AUDREY PIEPMEIER 24JEFFERSON ST SE HUTCHINSON MN 55350 LOT 3, BLOCK 7, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 9 06 116 29 03 0150 230500460 36 JEFFERSON ST SE STIX &BRIX INC 307 N HOLCOMBE AVE LITCHFIELD MN 55355 LOT 4, BLOCK 7, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 10 06 116 29 03 0160 230500470 1451STAVE SE & 46 JEFFERSON ST SE Jos UAE& KERRY L SCHIMMEL 16827110TH STSW COKATO MN 55321 LOTS,BLOCK7, SOUTH HALF CITYOFHUTCHINSON 66 0 66 $4,488.00 $1,180.00 $0.00 $0.001 $1,255.00 $6,923.00 11 06 116 29 03 0720 230501330 111 HASSAN STSE -City Center CITY OF HUTCHINSON -G 111HASSANSTSE HUTCHINSON MN 55350 LOTS 1,2,3,8,9,10 & NET OF LOT 4 & N211' OF VACATED ALLEY, BLOCK 14, SOUTH HALF CITYOF HUTCHINSON 211 211 0 $0.00 $1,180.00 $0.00 $1,705.00 $0.00 $2,885.00 12 06 116 29 03 0730 230501340 120 HASSAN STSE -City Center CITYOF HUTCHINSON -G 111 HASSAN STSE HUTCHINSON MN 55350 S20'OFN 112 OF LOT4,BLOCK 14, SOUTH HALF CITYOF HUTCHINSON 20 20 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 06 116 29 03 0740 230501350 1452NDAVE SE JEROME &KAREN SWENSON 44CENTURYAVE SE HUTCHINSON MN 55350 E77' OF S 112 OF LOT 4 & E77' OF LOT 5, B LOCK 14, SOUTH HALF CITY OF HUTCHINSON 99 99 0 $0.00 $1,180.00 $0.00 $0.00 $1,255.00 $2,435.00 14 06 116 29 03 0780 230501390 115 JEFFERSON ST SE CHID C EVERGREEN HUTCHINSON LLC C/O COMMUNITY HOUSING DEVELOPMENT CORPORATION 614 NORTH FIRST ST#100 MINNEAPOLIS MN 55401 LOTS 1, 2& 10& PART OF LOT 6, 7, 8 & 9 ABOVE 1059.375' ABOVE SEA LEVEL& N132' OF VACATED ALLEY, BLOCK 15, SOUTH HALF CITY OF HUTCHINSON 198 1 132 66 $4,488.00 $0.00 $0.00 $1,705.00 $1,255.00 $7,448.00 151 06 116 29 03 0801 230501400 125 JEFFERSON ST SE- Parking Lot &garde. Plots CITY OF HUTCHINSON -G 111 HASSAN ST SE HUTCHINSON MN 55350 LOT 3& LOT EX S4'& PART OF LOTS 6, 7, 8 &9 BELOW 1059.375' ABOVE SEA LEVEL, BLOCK 15, SOUTH HALF CITY OF HUTCHINSON 132 132 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 06 116 29 03 0920 230502030 205 3RD AVE SE - Fire Station CITY OF HUTCHINSON -G 111 HASSAN ST SE HUTCHINSON MN 55350 LOTS 6 & 7, BLOCK 25, SOUTH HALF CITY OF HUTCHINSON 132 132 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 17 06 116 29 03 0931 230502030 205 JEFFERSON ST SE EVERETT LYOUNG JR 16281 JEFFERSON RD S HUTCHINSON MN 55350 LOT 8 & W 1/2 OF LOTS 9 & 10, BLOCK 25, SOUTH HALF CITY OF HUTCHINSON 198 132 66 $4,488.00 $0.00 $0.00 $0.00 $0.00 $4,488.00 18 06 116 29 03 0950 230502050 1442ND AVE SE LEROY &ALICE GEHRKE 1442ND AVE SE HUTCHINSON MN 55350 LOT 1, BLOCK 26, SOUTH HALF CITY OF HUTCHINSON 66 0 66 $4,488.00 $1,180.00 $0.00 $0.001 $1,255.00 $6,923.00 19 06 116 29 03 0960 230502060 212 JEFFERSON ST SE MATTHEW J & JENNIFER L HAUSIADEN 212 JEFFERSON ST SE HUTCHINSON MN 55350 LOT 2, BLOCK 26, SOUTH HALF CITY OF HUTCHINSON 66 66 1 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 20 06 116 29 03 0970 230502070 222 JEFFERSON ST SE CHARLES O &IVERNEI BRILL 68355233RD ST DASSEL MN 55325 LOT 3, BLOCK 26, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 211 06 116 29 03 0980 230502080 234JEFFERSON STSE STATE OF MINNESOTA INTRUST LOT 4, BLOCK 26, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 22 06 116 29 03 0990 230502090 1353RD AVE SE HOWARD) MADSEN DUWAYNE PETERSON 1353RD AVE SE HUTCHINSON MN 55350 LOT 5, BLOCK 26, SOUTH HALF CITY OF HUTCHINSON 66 0 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 23 06 116 29 06 0170 230502870 1423RD AVE SE BERDETTE SCHOEP 10250 CO RD 34 NW ALEXANDRIA MN 56308 E 112 OF LOTS 1 & 2 & E 1/2 OF N 112 OF LOT 3, BLOCK 34, SOUTH HALF CITYOF HUTCHINSON 165 132 33 $2,244.00 $0.00 $0.00 $0.00 $0.00 $2,244.00 24 06 116 29 06 0190 230502890 1454TH AVE SE ELROY& ELIZABETH SCHLUETER 1454TH AVE SE HUTCHINSON MN 55350 E 112 OF S 112 OF LOT 3 & E 1/2 OF LOTS 4& 5, BLOCK 34, SOUTH HALF CITYOF HUTCHINSON 165 132 33 $2,244.00 $0.00 $0.00 $0.00 $0.00 $2,244.00 25 06 116 29 06 0250 230502990 345JEFFERSON STSE WESTWIND PROPERTY MANAGEMENT LLC 900 LEWISAVE SW HUTCHINSON MN 55350 LOTS &S44'OF LOT7,BLOCK 35, SOUTH HALF CITYOF HUTCHINSON 110 0 110 $7,480.00 $0.00 $0.00 $0.00 $1,255.00 $8,735.00 261 06 116 29 06 0260 230503000 325JEFFERSON STSE RAYMOND T KAMRATH (PRI) KEITH R KAMRATH(LES) 246 CEDAR AVE NW HUTCHINSON MN 55350 LOT7 EX S44'& LOTS 8 & 9, BLOCK 35, SOUTH HALF CITYOF HUTCHINSON 154 154 $10,472.00 $0.00 $1,530.00 $0.00 $1,255.00 $13,257.00 27 06 116 29 06 0270 230503010 2003RDAVE SE LYLE E& KAREN L RETTMANN 2003RD AVE SE HUTCHINSON MN 55350 LOT 10, BLOCK 35, SOUTH HALF CITYOF HUTCHINSON 66 0 66 $4,488.00 $0.00 $0.00 $0.00 $0.00 $4,486.00 28 06 116 29 06 0280 230503800 435 JEFFERSON ST SE RAYMOND T KAMRATH (PRI) KEITH R KAMRATH(LES) 246 CEDAR AVE NW HUTCHINSON MN 55350 LOTS 6, 7 & 8, BLOCK48, SOUTH HALF CITYOF HUTCHINSON 198 132 66 $4,488.00 $0.00 $1,530.00 $0.00 $1,255.00 $7,273.00 29 06 116 29 06 0290 230503810 415JEFFERSON STSE MICHAELJOLSON 16959100TH ST BROWNTON MN 55312 LOTS 9 & 10, BLOCK 48, SOUTH HALF CITYOF HUTCHINSON 132 0 132 $8,976.00 $0.00 $0.00 $0.00 $1,255.00 $10,231.00 30 06 116 29 06 0300 230520010 1464TH AVE SE AARON &KARLA CHRAST 1464TH AVE SE HUTCHINSON MN 55350 LOT 1, JUUL'S REARRANGEMENT OF EAST HALF OF BLOCK 49, SOUTH HALF CITYOF HUTCHINSON 112 112 0 $0.00 $1,180.00 $0.00 $0.00 $1,255.00 $2,435.00 31 06 116 29 06 0320 230520030 422 JEFFERSON ST SE GARYA NESS 422JEFFERSON STSE HUTCHINSON MN 55350 LOT 3, JU U US R EAR RANG E M E NET O F EAST HALF O F B LOCK 49, SOUTH HALF CITYOF HUTCHINSON 53 53 $3,604.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,039.00 32 06 116 29 06 0330 230520040 426 JEFFERSON ST SE SCOTT D RECH D /B /A STIX &BRIX 307 HOLCOMBE AVE N LITCHFIELD MN 55355 ETY 100' OF LOT 4, BLOCK 49, JUUL'S REARRANGEMENT OF EAST HALF OF BLOCK 49, SOUTH HALF CITYOF HUTCHINSON 53 53 $3,604.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,039.00 33 06 116 29 06 0340 230520060 1455TH AVE SE ALYSHIA LWENDORFF 1455TH AVE SE HUTCHINSON MN 55350 LOT 11, JUUL'S REARRANGEMENT OF EAST HALF OF BLOCK 49, SOUTH HALF CITYOF HUTCHINSON 112 112 0 $0.00 $0.00 $0.00 $0.001 $0.00 $0.00 34 06 116 29 06 0820 230504760 1465TH AVE SE HAROLD &KAREN SANDGREN 1465TH AVE SE HUTCHINSON MN 55350 E112 OF LOTS 1 & 2, BLOCK 59, SOUTH HALF CITYOF HUTCHINSON 132 132 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 35 06 116 29 06 0840 230504780 518 JEFFERSON ST SE RENE VDUNGCA 518 JEFFERSON ST SE HUTCHINSON MN 55350 NEW OF LOT 3, BLOCK 59, SOUTH HALF CITY OF HUTCHINSON 60 60 $4,080.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,515.00 36 06 116 29 06 0850 230504790 526 JEFFERSON ST SE JONW WISCH 526 JEFFERSON ST SE HUTCHINSON MN 55350 LOT 4 &26'OF LOT 3, BLOCK 59, SOUTH HALF CITYOF HUTCHINSON 72 72 1 $4,896.00 $1,180.00 $0.00 $0.00 $1,255.00 $7,331.00 37 06 116 29 06 0860 230504800 532 JEFFERSON ST SE OPTIMA REALTY LLC 16690705TH AVE DASSEL MN 55325 LOT 5, BLOCK 59, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 38 06 116 29 06 0870 230504880 542 JEFFERSON ST SE JOHN &JULIE LOFDAHL 542 JEFFERSON ST SE HUTCHINSON MN 55350 N50' OF LOT 12, BLOCK 59, SOUTH HALF CITY OF HUTCHINSON 50 50 $3,400.00 $1,180.00 $0.00 $0.00 $1,255.00 $5,835.00 391 06 116 29 06 0880 230504890 546 JEFFERSON ST SE WILLIAM K WEIDE 55203 CO RD 38 BUFFALO LAKE MN 55314 SEE OF LOT 12, BLOCK 59, SOUTH HALF CITY OF HUTCHINSON 60 60 $4,080.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,515.00 40 06 116 29 06 0960 230504950 565 JEFFERSON ST SE SMJ PROPERTY GROUP LLC 16457 HUTCHINSON DR IAKEVILLE MN 55044 LOTS 6, 11 & 12, BLOCK 60, SOUTH HALF CITYOF HUTCHINSON 188.6 188.6 $12,824.80 $0.00 $1,530.00 $0.00 $1,255.00 $15,609.80 41 06 116 29 06 0970 230504960 535JEFFERSONSTSE HH& L PROPERTIES LLC 70713TH ST GLENCOE MN 55336 LOTS 7 &8,BLOCK60, SOUTH HALF CITYOF HUTCHINSON 132 132 $8,976.00 $0.001 $1,530.00 $0.00 $1,255.00 $11,761.00 42 06 116 29 06 0980 230504970 515JEFFERSON STSE TIM OTHYLCARROLL 515 JEFFERSON ST SE lHUTCHINSON MN 55350 LOT 9, BLOCK 60, SOUTH HALF CITY OF HUTCHINSON 66 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 43 06 116 29 06 0990 230504980 2065TH AVE SE JASON WEIIAND 2065TH AVE SE HUTCHINSON MN 55350 11 LOT 10, BLOCK 60, SOUTH HALFCITY OFHUTCHINSON 66 0 66 $4,488.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,923.00 44 06 116 29 10 0350 231420060 575 JEFFERSON ST SE EIDEN PROPERTIES INC 575JEFFERSON STSE H UTCHINSON MN 55350 LOT 6 EX TRIANGU lAR TRACT 10'X 33.09'X 34.56' IN N W CORNE R, PARK SUBDIVISION 110 110 $7 ,480.00 $0.00 $1,530.00 $0.00 $1,255.00 $10,265.00 45 06 116 29 10 0360 231420070 585JEFFERSON STSE EIDEN PROPERTIES INC 575JEFFERSON STSE HUTCHINSO 1 MN 55350 LOT7, PARKSUBDIVISION 90 90 $6,120.00 $0.00 $0.00 $0.00 $0.00 $6,120.00 46 06 116 29 10 0380 231420080 595JEFFERSON STSE AL'S CAR WASH &DETAIL CENTER 9524HWY22 GLENCOE MN55336 LOTS 8 -9 -10, PARK SUBDIVISION 205.67051 205.6705 $13,985.59 $0.00 $3,060.00 $0.00 $2,510.00 $19,555.59 COMPILED BY: PVANDERVEEN . ASSESSMENT ROLL NO 5105 LETTING NO. 1 /PROJECT NO. 13 -01 Jefferson St SE from Washington Ave East to Oakland Ave SE roadway reconstruct ion, curb and gutter, drain tile installation, sanitary sewer, street lighting, sidewalks, landsc aping, restoration and appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $68.00 STREET COST PER FRONT FOOT (FF) CHECKED BY: K EXNER $1,180.00 1" WATER SERVICE COST PER EACH 1ST HEARING: 01/22/2013 $1,530.00 1 -1/2" WATER SERVICE COST PER EACH 2ND HEARING: 05/14/2013 $1,705.00 6" WATER SERVICE COST PER EACH NUMBER OF YEARS 10 $1,255.00 6" SEWER SERVICE COST PER EACH INTEREST RATE: 1STHEARING 01/22/2013 ADOPTED: 05/14/2013 2ND HEARING 05/14/2013 CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS OWNER NAME OWNERADDRESS LEGAL DESCRIPTION ADDITION OR SUBDIVISION FF CREDIT FF TOTAL FEET STREET ASSESSMENT 1 "WATER SERVICE 1 -1R "WATER SERVICE 6 ..WATER SERVICE 6" SEWER SERVICE TOTAL ASSESSMENT 47 06 116 29 10 0390 231420090 655 JEFFERSON SF SE PARTNERS 3 OF HUTCHINSON LLC 6401FARSONSFSE HUTCHINSON MN 55350 LOT 11, PARK SUBDIVISION 192.8 132 60.8 $4,134.40 $0.00 $0.00 $0.00 $1,255.00 $5,389.40 48 06 116 29 10 0410 231420110 715 JEFFERSON SF SE- Parkland CITY OF HUTCHINSON-P 111 HASSAN SF SE HUTCHINSON MN 55350 LOT 13, PARK SUBDIVISION 449.87 449.87 0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 49 06 116 29 110120 231470010 552 JEFFERSON SF SE ARVIN A ANDERSON 3836 XERXES AVES MINNEAPOLIS MN 55410 LOT 1, BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECOND ADDITION 40 40 $2,720.00 $1,180.00 $0.001 $0.00 $1,255.001 $5,155.00 50 06 116 29 110130 231470020 554JEFFERSONSFSE ARVINAANDERSON 3836XEMESAVES MINNEAPOLIS MN 55410 LOT 2, BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECOND ADDITION 60 60 $4,080.00 $0.00 $0.00 $0.00 $0.00 $4,080.00 51 06 116 29 110140 231470030 564JEFFERSONSFSE ARVINAANDERSON 3836XERXESAVE. S. MINNEAPOLIS MN 55410 LOT3 EX S25', BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECONDADDTIION 35 35 $2,380.00 $0.00 $0.00 $0.00 $0.00 $2,380.00 52 06 116 29 110150 231470040 574JEFFERSONSFSE NEIL &MARYWEGNER 574JEFFERSON SFSE HUTCHINSON MN 55350 S25' OF LOT 3 & ALL OF LOT 4, B LOCK 1, SUB DIVISION OF B LOCK 16, BONN IWE LL'S SECOND ADDITION 85 85 $5,780.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,215.00 53 06 116 29 110160 231470050 586 JEFFERSON SF SE ILENE M PIAMANN 586JEFFERSON SFSE HUTCHINSON MN 55350 LOT 5, BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECOND ADDITION 60 60 $4,080.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,515.00 54 06 116 29 110170 231470060 592JEFFERSON SFSE SFIX &BRIX INC 307 N HOLCOMBE AVE LITCHFIELD MN 55355 LOTS, BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECOND ADDITION 60 60 $4,080.00 $1,180.001 $0.001 $0.00 $1,255.001 $6,515.00 55 06 116 29 110180 231470070 596 JEFFERSON SF SE JAMES ) &MEGAN IF ROGERS 596 JEFFERSON SF SE HUTCHINSON MN 55350 LOT 7, BLOCK 1, SUBDIVISION OF BLOCK 16, BONNIW ELL'S SECOND ADDITION 60 1 0 60 $4,080.00 $1,180.00 $0.00 $0.00 $1,255.00 $6,515.00 56 06 116 29 110190 231450940 1386TH AVE SE SAVED MYARAND 1115 JEFFERSON SFSE HUTCHINSON MN 55350 E 112 OF 112 OF LOTS & 10, BLOCK 17, BONNIWELL'S SECOND ADDITION 98.05 98.05 0 $0.00 $1,180.00 $0.00 $0.00 $1,255.00 $2,435.00 57 06 116 29 110400 231450890 620 JEFFERSON SF SE CYNTHIA ANN FALLON 620 JEFFERSON SF SE HUTCHINSON MN 55350 E82.5'OFE112 OF LOT 8, BLOCK 17, BONNIWELL'S SECOND ADDITION 82.5 82.5 $5,610.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,045.00 58 06 116 29 110410 231480010 632 JEFFERSON SF SE DALE POFF P0BOX 92 HUTCHINSON MN 55350 LOT 1, SFEAENS SUBDIVISION OF LOTS 5-6-7, BLOCK 17, BONN I W E LL'S SECONDADDITION 61.9 61.9 $4,209.20 $1,180.00 $0.00 $0.00 $1,255.00 $6,644.20 59 06 116 29 110420 231480020 638JEFFERSON SFSE JOANNE SFOFFELS 638JEFFERSON SFSE HUTCHINSON MN 55350 LOT 2, SFEARNS SUBDIVISION OF LOTS 5-6-7, BLOCK 17, BONN I W E LL'S SECONDADDITION 61.9 61.9 $4,209.20 $1,180.00 $0.00 $0.001 $1,255.001 $6,644.20 60 06 116 29 110430 231480030 650JEFFERSON SFSE SFIX &BRIX INC 307 N HOLCOMBE AVE LITCHFIELD MN 55355 SFEARNS SUBDIVISION OF LOTS 5-6-7, BLOCK 17, BONNIW ELL'S SECOND ADDITION 61.8 61.8 $4,202.40 $1,180.00 $0.00 $0.00 $1,255.00 $6,637.40 61 06 116 29 110440 231480040 676 JEFFERSON SF SE THOMAS& KATHLEEN CHRISFENSEN 19452 OMEGA AVE HUTCHINSON MN 55350 SFEARNS SUBDIVISION OF LOTS 5-6-7, BLOCK 17, BONNIW ELL'S SECOND ADDITION 61.9 61.9 $4,209.20 $1,180.00 $0.00 $0.00 $1,255.00 $6,644.20 62 06 116 29 110450 231450870 714JEFFERSON SF SE IERV N B SMITH JR 714JEFFERSON SF SE HUTCHINSON MN 55350 83'X165,31 OF LOT 4,BLOCK 17, BONNIWELL'S SECOND ADDITION 82.5 82.5 $5,610.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,045.00 63 06 116 29 110460 231450860 724JEFFERSON SF SE TARO LJSFONEJR Z24J E FFE RSO N SF SE HUTCHI NSON MN 55350 E119- OF LOT3,BLOCK 17, BONNIWELL'S SECOND ADDITION 82.5 82.5 $5,610.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,045.00 64 06 116 29 110470.23 145 0840 804 JE FFERSON SF SE RICHARD L ZU EHLKE 804 JE FFERSON SF SE HUTCHINSON MN 55350 E120'OF LOT 2,BLOCK 17, BONN IWE LL'S SECOND ADDITION 82.5 82.5 $5,610.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,045.00 65 06 116 29 110480123 145 0800 814 JE FFERSON SF SE DA BEEN M ROBINSON 814JEFFERSON SFSE HUTCHINSON MN 55350 E125' OF LOTI,BLOCK 17, BONNIWELL'S SECOND ADDITION 1 82.5 0 82.5 $5,610.00 $1,180.00 $0.00 $0.00 $1,255.00 $8,045.00 ITOTAL ASSESSMENT ROLL NO. 5105 1 6398.99 233130 4065.69 $276,466.79 $47,200.00 $12,240.00 $3,410.00 $62,750.00 $402,066.79 RESOLUTION NO. 14142 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1 /PROJECT NO. 13 -01 Whereas, pursuant to an advertisement for bids forthe furnishing of all labor and material forthe improvement of: Jefferson Street SE from Washington Ave to Oakland Ave by roadway reconstruction, curb and gutter, drain tile installation, bituminous /concrete surfacing, storm water /drainage, water distribution, sanitary sewer, street lighting, sidewalks, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $1,784,685.25 Wm Mueller & Sons Inc of Hamburg MN $1,892,147.93 Hjerpe Contracting Inc of Hutchinson MN $1,928,517.33 Duininck Inc of Prinsburg MN $1,999,163.70 and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating Inc of Hutchinson MN in the amount of $1,784,685.25 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2013. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1 /PROJECT NO. 13 -01 JEFFERSON ST SE FROM WASHINGTON AVE E TO OAKLAND AVE SE BID OPENING: 04/11/2013 AT 10:30 AM ENGINEER'S ESTIMATE $2,255,000.00 COMPLETION DATE: 06/14/2014 z 320 W W a U) ITEM DESCRIPTION H z Hmichelle H z Q R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 @ rrexcavating.net 320 - 587 -5918 fax - 587 -1044 Wm Mueller & Sons Inc 831 Park Ave, P O Box 247 Hamburg MN 55339 coryh @wmmueller.com 952 -467 -2720 fax 952-467-3894 Hjerpe Contracting Inc 116246 Hwy 15 S P O Box 517 Hutchinson MN 55350 kurt@hjerpecontracting.com 320 - 234 -8305 fax P9n-9A4-7An-; Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator @duininck.com 320 - 978 -6011 fax R4n-97R-4q7R BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL $1,784,685.25 $1,892,147.93 $1,928,517.33 $1,999,163.70 1 2101.502 CLEARING (Addendum No. 1) EA 1 7 $94.56 $661.92 $300.00 $2,100.00 $280.00 $1,960.00 $380.00 $2,660.00 2 2101.507 GRUBBING (Addendum No. 1) EA 7 $110.27 $771.89 $300.00 $2,100.00 $280.00 $1,960.00 $380.00 $2,660.00 3 2104.501 REMOVE SANITARY SEWER MAIN PIPE LF 3814 $0.02 $76.28 $0.50 $1,907.00 $0.50 $1,907.00 $1.00 $3,814.00 4 2104.501 REMOVE WATERMAIN LF 4347 $0.02 $86.94 $0.50 $2,173.50 $1.00 $4,347.00 $1.00 $4,347.00 5 2104.501 REMOVE STORM SEWER PIPE LF 1557 $2.44 $3,799.08 $3.00 $4,671.00 $3.00 $4,671.00 $5.00 $7,785.00 6 1 2104.501 IREMOVE CURB & GUTTER LF 7490 $1.91 $14,305.90 $2.201 $16,478.00 $2.50 $18,725.00 $2.25 $16,852.50 7 2104.503 REMOVE CONCRETE SIDEWALK SF 26410 $0.35 $9,243.50 $0.35 $9,243.50 $0.55 $14,525.50 $0.50 $13,205.00 8 2104.505 REMOVE BITUMINOUS PAVEMENT SY 19606 $2.24 $43,917.44 $2.00 $39,212.00 $2.65 $51,955.90 $2.00 $39,212.00 9 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 74 $8.91 $659.34 $3.00 $222.00 $15.50 $1,147.00 $5.65 $418.10 10 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 1256 $2.01 $2,524.56 $5.80 $7,284.80 $6.00 $7,536.00 $6.65 $8,352.40 11 2104.509 REMOVE HYDRANT EA 6 $127.09 $762.54 $355.00 $2,130.00 $355.001 $2,130.00 $400.00 $2,400.00 12 2104.509 REMOVE GATE VALVE EA 9 $127.08 $1,143.72 $75.00 $675.00 $75.00 $675.00 $75.00 $675.00 13 2104.509 REMOVE GATE VALVE AND MANHOLE EA 4 $237.33 $949.32 $355.00 $1,420.00 $355.00 $1,420.00 $400.00 $1,600.00 14 2104.509 REMOVE CATCH BASIN EA 34 $89.03 $3,027.02 $95.00 $3,230.00 $95.00 $3,230.00 $100.00 $3,400.00 15 2104.509 REMOVE MANHOLE, STORM EA 9 $183.87 $1,654.83 $145.00 $1,305.00 $145.00 $1,305.00 $150.00 $1,350.00 16 2104.509 REMOVE MANHOLE, SANITARY EA 17 $180.99 $3,076.83 $155.00 $2,635.00 $155.00 $2,635.00 $150.00 $2,550.00 17 2104.511 SAWING CONCRETE (FULL DEPTH) LF 737 $3.03 $2,233.11 $5.50 $4,053.50 $5.001 $3,685.00 $8.25 $6,080.25 18 1 2104.513 ISAWING BITUMINOUS (FULL DEPTH) LF 645 $2.31 $1,489.95 $3.25 $2,096.25 $2.00 $1,290.00 $5.50 $3,547.50 19 2104.523 SALVAGE SIGN EA 31 $27.48 $851.88 $25.00 $775.00 $25.00 $775.00 $25.00 $775.00 20 2104.523 SALVAGE HYDRANT EA 3 $127.08 $381.24 $530.00 $1,590.00 $530.00 $1,590.00 $500.00 $1,500.00 21 2104.523 SALVAGE GATE VALVE EA 6 $127.09 $762.54 $85.00 $510.00 $85.00 $510.00 $85.00 $510.00 22 2104.523 SALVAGE AND REINSTALL GATE VALVE EA 1 $381.25 $381.25 $485.00 $485.00 $485.00 $485.00 $500.00 $500.00 23 2104.603 ABANDON 4" WATERMAIN LF 1288 $0.01 $12.88 $1.50 $1,932.00 $1.50 $1,932.00 $1.80 $2,318.40 24 1 2105.501 ICOMMON EXCAVATION (EV) (P) CY 14465 $5.74 $83,029.10 $8.08 $116,877.20 $8.40 $121,506.00 $7.80 $112,827.00 25 2105.522 SELECT GRANULAR BORROW (CV) (P) CY 9375 $8.48 $79,500.00 $13.27 $124,406.25 $13.25 $124,218.75 $13.00 $121,875.00 26 2105.526 SELECT TOPSOIL BORROW (LV) (Addendum No. 3) CY 2165 $23.84 $51,613.60 $22.70 $49,145.50 $20.00 $43,300.00 $26.301 $56,939.50 27 2105.541 SUBGRADE CORRECTION - STREET (SELECT GRANULAR BORROW EV CY 785 $0.01 $7.85 $13.55 $10,636.75 $8.40 $6,594.00 $18.00 $14,130.00 28 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 18375 $0.82 $15,067.50 $1.50 $27,562.50 $1.20 $22,050.00 $1.40 $25,725.00 29 2123.610 1.5 CU YD BACKHOE HR 25 $222.17 $5,554.25 $165.00 $4,125.00 $155.00 $3,875.00 $115.00 $2,875.00 30 2211.503 AGGREGATE BASE CLASS 5 (P) (CV) CY 6255 $25.51 $159,565.05 $23.20 $145,116.00 $23.25 $145,428.75 $24.00 $150,120.00 31 2331.603 JOINTADHESIVE LF 7545 $1.15 $8,676.75 $1.05 $7,922.25 $1.05 $7,922.25 $0.82 $6,186.90 32 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 943 $3.52 $3,319.36 $3.20 $3,017.60 $3.20 $3,017.60 $2.40 $2,263.20 33 2360.503 TYPE SPWEA240C WEARING COURSE MIXTURE - STREET (1 ' / ") SY 15790 $6.49 $102,477.10 $5.90 $93,161.00 $6.00 $94,740.00 $7.10 $112,109.00 34 2360.503 TYPE SPWEB230C WEARING COURSE MIXTURE- STREET (2'/ ") SY 15790 $10.83 $171,005.70 $9.85 $155,531.501 $10.001 $157,900.00 $11.90 $187,901.00 35 1 2360.503 ITYPE SPWEB230C WEARING COURSE MIXTURE - DRIVEWAY (3 ") SY 70 $17.811 $1,246.701 $16.20 $1,134.001 $16.251 $1,137.50 $25.00 $1,750.00 Pagel of 3 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1 /PROJECT NO. 13 -01 JEFFERSON ST SE FROM WASHINGTON AVE E TO OAKLAND AVE SE BID OPENING: 04/11/2013 AT 10:30 AM ENGINEER'S ESTIMATE $2,255,000.00 COMPLETION DATE: 06/14/2014 z 320 W W a U) ITEM DESCRIPTION H z Hmichelle H z Q R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 @ rrexcavating.net 320 - 587 -5918 fax - 587 -1044 Wm Mueller & Sons Inc 831 Park Ave, P O Box 247 Hamburg MN 55339 coryh @wmmueller.com 952 -467 -2720 fax 952-467-3894 Hjerpe Contracting Inc 116246 Hwy 15 S P O Box 517 Hutchinson MN 55350 kurt@hjerpecontracting.com 320 - 234 -8305 fax P9n-9A4-7An-; Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator @duininck.com 320 - 978 -6011 fax R4n-97R-4q7R BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL $1,784,685.25 $1,892,147.93 $1,928,517.33 $1,999,163.70 36 2502.541 4" PVC SDR 35 PIPE TOP HALF PERF. (INCL. SOCK & BENDS) LF 7295 $2.57 $18,748.15 $2.96 $21,593.20 $3.50 $25,532.50 $3.45 $25,167.75 37 2502.573 4" PVC CLEANOUT (INCL. FITTINGS, CAPS & CURB TUNNELING) EA 3 $85.96 $257.88 $210.00 $630.00 $145.00 $435.00 $145.00 $435.00 38 2502.573 4" DRAIN TILE SERVICE (INCL. PIPE, FITTINGS, REBAR, GRATE, & CURB TUNNELING ) EA 56 $58.10 $3,253.60 $185.00 $10,360.00 $235.00 $13,160.00 $230.00 $12,880.00 39 2503.511 12" RC PIPE STORM SEWER DESIGN 3006 CL V LF 1420 $27.52 $39,078.40 $24.00 $34,080.00 $24.00 $34,080.00 $23.40 $33,228.00 40 2503.511.6" PVC SANITARY SEWER SERVICE PIPE SDR 35 LF 1862 $2.23 $4,152.26 $21.00 $39,102.00 $21.00 $39,102.00 $20.00 $37,240.00 41 2503.511 8" PVC SANITARY SEWER MAIN PIPE SDR 35 LF 234 $31.71 $7,420.14 $42.00 $9,828.00 $42.00 $9,828.00 $42.00 $9,828.00 42 2503.511 10" PVC SANITARY SEWER MAIN PIPE SDR 35 LF 1204 $29.52 $35,542.08 $25.00 $30,100.00 $25.00 $30,100.00 $25.00 $30,100.00 43 2503.511 12" PVC SANITARY SEWER MAIN PIPE SDR 35 LF 2281 $30.48 $69,524.88 $29.00 $66,149.00 $29.00 $66,149.00 $29.00 $66,149.00 44 2503.602 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 10 $278.76 $2,787.60 $420.00 $4,200.00 $420.00 $4,200.00 $915.00 $9,150.00 45 2503.602 CONNECT TO EXISTING STORM SEWER EA 10 $249.38 $2,493.80 $590.00 $5,900.00 $590.00 $5,900.00 $800.00 $8,000.00 46 2503.602 CONNECT DRAIN TILE TO EXISTING STRUCTURE EA 8 $124.69 $997.52 $100.00 $800.00 $100.00 $800.00 $100.00 $800.00 47 2503.602 CONNECT TO EXISTING SANITARY SEWER EA 9 $398.71 $3,588.39 $975.00 $8,775.00 $975.00 $8,775.00 $1,000.00 $9,000.00 48 2503.602 8" x 6" PVC WYE EA 2 $742.39 $1,484.78 $355.00 $710.00 $355.00 $710.00 $350.00 $700.00 49 2503.602 10" x 6" PVC WYE EA 16 $803.36 $12,853.76 $390.00 $6,240.00 $390.00 $6,240.00 $465.00 $7,440.00 50 2503.602 12" x 6" PVC WYE EA 33 $849.62 $28,037.46 $450.00 $14,850.00 $450.00 $14,850.00 $500.00 $16,500.00 51 2503.603 CLEAN AND TELEVISE SANITARY SEWER LF 5771 $1.10 $6,348.10 $1.05 $6,059.55 $1.05 $6,059.55 $1.05 $6,059.55 52 1 2504.601 ITEMPORARY WATER SERVICE LS 1 $9,318.74 $9,318.74 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 53 2504.602 CONNECT TO EXISTING WATERMAIN EA 12 $422.00 $5,064.00 $800.00 $9,600.00 $800.00 $9,600.00 $850.00 $10,200.00 54 2504.602 6" HYDRANT- 8.5' BURY EA 4 $3,499.17 $13,996.68 $3,390.00 $13,560.00 $3,390.00 $13,560.00 $3,360.00 $13,440.00 55 2504.602 6" HYDRANT- 10' BURY EA 1 $3,650.26 $3,650.26 $3,640.00 $3,640.00 $3,640.00 $3,640.00 $3,600.00 $3,600.00 56 2504.602 6" HYDRANT- 11' BURY EA 4 $3,749.50 $14,998.00 $3,895.00 $15,580.00 $3,895.00 $15,580.00 $3,850.00 $15,400.00 57 2504.602 1" CORPORATION STOP EA 42 $672.52 $28,245.84 $275.00 $11,550.00 $275.001 $11,550.00 $345.00 $14,490.00 58 2504.602 1" CURB STOP AND BOX EA 39 $142.53 $5,558.67 $280.00 $10,920.00 $280.00 $10,920.00 $280.00 $10,920.00 59 2504.602 1 1/2 " CORPORATION STOP EA 9 $745.73 $6,711.57 $700.00 $6,300.00 $700.00 $6,300.00 $740.00 $6,660.00 60 2504.602 1 1/2" CURB STOP AND BOX EA 9 $259.33 $2,333.97 $365.00 $3,285.00 $365.00 $3,285.00 $360.00 $3,240.00 61 2504.602 6" GATE VALVE EA 11 $955.89 $10,514.79 $1,095.00 $12,045.00 $1,095.00 $12,045.00 $1,090.00 $11,990.00 62 2504.602 8" GATE VALVE EA 9 $1,563.52 $14,071.68 $1,765.00 $15,885.00 $1,765.00 $15,885.00 $1,750.00 $15,750.00 63 2504.602 12" GATE VALVE EA 2 $2,671.11 $5,342.22 $2,900.00 $5,800.00 $2,900.00 $5,800.00 $2,890.00 $5,780.00 64 2504.603 1" COPPER SERVICE PIPE LF 996 $5.27 $5,248.92 $16.00 $15,936.00 $16.00 $15,936.00 $17.00 $16,932.00 65 2505.603 1 '/" COPPER SERVICE PIPE LF 489 $9.22 $4,508.58 $23.00 $11,247.00 $23.00 $11,247.00 $24.00 $11,736.00 66 2504.603 6" WATERMAIN PIPE PVC C -900 LF 173 $16.79 $2,904.67 $25.00 $4,325.00 $25.00 $4,325.00 $25.00 $4,325.00 67 2504.603 8" WATERMAIN PIPE PVC C -900 LF 4000 $23.66 $94,640.00 $25.65 $102,600.00 $25.65 $102,600.00 $26.20 $104,800.00 68 2504.603 12" WATERMAIN PIPE PVC C -900 LF 69 $31.40 $2,166.60 $41.00 $2,829.001 $41.001 $2,829.00 $41.00 $2,829.00 69 2504.603 OFFSET 8" WATERMAIN EA 1 $2,439.39 $2,439.39 $29.35 $29.351 $2,935.00 $2',935.001 $3,000.00 $3,000.00 70 1 2504.60412" POLYSTYRENE INSULATION SY 7 $16.081 $112.561 $15.001 $105.001 $15.001 $105.001 $15.001 $105.00 Paget of 3 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1 /PROJECT NO. 13 -01 JEFFERSON ST SE FROM WASHINGTON AVE E TO OAKLAND AVE SE BID OPENING: 04/11/2013 AT 10:30 AM ENGINEER'S ESTIMATE $2,255,000.00 COMPLETION DATE: 06/14/2014 z 320 W W a U) ITEM DESCRIPTION H z Hmichelle H z Q R & R Excavating Inc 1149 Hwy 22 South Hutchinson MN 55350 @ rrexcavating.net 320 - 587 -5918 fax - 587 -1044 Wm Mueller & Sons Inc 831 Park Ave, P O Box 247 Hamburg MN 55339 coryh @wmmueller.com 952 -467 -2720 fax 952-467-3894 Hjerpe Contracting Inc 116246 Hwy 15 S P O Box 517 Hutchinson MN 55350 kurt@hjerpecontracting.com 320 - 234 -8305 fax P9n-9A4-7An-; Duininck Inc 408 6th St P O Box 208 Prinsburg MN 56281 estimator @duininck.com 320 - 978 -6011 fax R4n-97R-4q7R BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL $1,784,685.25 $1,892,147.93 $1,928,517.33 $1,999,163.70 71 2504.608 DUCTILE IRON FITTINGS (COMPACT 153) LB 1826 $4.51 $8,235.26 $5.00 $9,130.00 $5.00 $9,130.00 $5.50 $10,043.00 72 2506.501 CONSTRUCT MANHOLE DESIGN 4007, 8' DEEP EA 17 $1,716.94 $29,187.98 $2,700.00 $45,900.00 $2,700.00 $45,900.00 $2,700.00 $45,900.00 73 2506.501 EXCESS MANHOLE DEPTH, SANITARY LF 36 $58.80 $2,116.80 $65.00 $2,340.00 $65.00 $2,340.00 $75.00 $2,700.00 74 2506.501 8" OUTSIDE DROP LF 9 $219.60 $1,976.40 $280.00 $2,520.00 $280.00 $2,520.00 $300.00 $2,700.00 75 2506.501 CATCH BASIN TYPE A EA 31 $1,392.79 $43,176.49 $1,380.00 $42,780.00 $1,380.00 $42,780.00 $1,400.00 $43,400.00 76 1 2506.502 IMANHOLE DESIGN 48 -4020 EA 9 $1,642.64 $14,783.76 $1,875.001 $16,875.00 $1,875.00 $16,875.00 $1,900.00 $17,100.00 77 2506.502 MANHOLE DESIGN 96 -4020 EA 1 $3,762.52 $3,762.52 $4,150.00 $4,150.00 $4,150.00 $4,150.00 $4,100.00 $4,100.00 78 2506.503 RECONSTRUCT STORM MANHOLE (Addendum No. 2) EA 5 $1,356.14 $6,780.70 $1,600.00 $8,000.00 $1,600.00 $8,000.00 $1,600.00 $8,000.00 79 2506.522 ADJUST FRAME AND RING CASTING MANHOLE EA 10 $215.32 $2,153.20 $680.00 $6,800.00 $640.00 $6,400.00 $700.00 $7,000.00 80 2506.522 ADJUST FRAME AND GRATE CATCH BASIN EA 2 $227.56 $455.12 $350.00 $700.00 $350.00 $700.00 $200.00 $400.00 81 2521.501 4" CONCRETE SIDEWALK SF 30485 $3.57 $108,831.45 $3.15 $96,027.75 $3.401 $103,649.00 $2.90 $88,406.50 82 1 2521.501 6" CONCRETE SIDEWALK SF 1775 $4.97 $8,821.75 $4.42 $7,845.50 $4.55 $8,076.25 $4.50 $7,987.50 83 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LF 7545 $10.43 $78,694.35 $9.49 $71,602.05 $9.65 $72,809.25 $10.00 $75,450.00 84 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SY 1785 $43.14 $77,004.90 $38.84 $69,329.40 $40.00 $71,400.00 $45.20 $80,682.00 85 2531.602 6" PEDESTRIAN CURB RAMP SF 1372 $6.49 $8,904.28 $5.90 $8,094.80 $6.20 $8,506.40 $5.00 $6,860.00 86 2531.604 CONCRETE CROSS GUTTER SY 78 $64.27 $5,013.06 $58.46 $4,559.88 $58.50 $4,563.00 $51.80 $4,040.40 87 2531.608 TRUNCATED DOMES SF 348 $32.43 $11,285.64 $29.50 $10,266.00 $29.501 $10,266.00 $39.50 $13,746.00 88 1 2545.501 JELECTRICAL LIGHTING SYSTEM (STANDARD POLE) LS 1 $68,809.47 $68,809.47 $66,000.00 $66,000.00 $63,000.00 $63,000.00 $51,000.00 $51,000.00 89 2563.601 TRAFFIC CONTROL LS 1 $9,894.42 $9,894.42 $11,300.00 $11,300.00 $15,000.00 $15,000.00 $7,000.00 $7,000.00 90 2564.531 SIGN PANELS - TYPE C SF 48 $46.17 $2,216.16 $42.00 $2,016.00 $42.00 $2,016.00 $50.00 $2,400.00 91 2564.537 REINSTALL SIGN EA 41 $93.45 $3,831.45 $85.00 $3,485.00 $85.00 $3,485.00 $100.001 $4,100.00 92 2573.530 INLET PROTECTION EA 52 $54.97 $2,858.44 $100.00 $5,200.00 $85.00 $4,420.00 $150.00 $7,800.00 93 2573.540 FILTER LOG, TYPE STRAW BIOLOG LF 20 $4.40 $88.00 $4.00 $80.00 $5.001 $100.00 $6.00 $120.00 94 1 2575.505 ISODDING, TYPE LAWN SY 11730 $3.13 $36,714.90 $2.85 $33,430.50 $2.90 $34,017.00 $4.00 $46,920.00 95 2582.502 4" BROKEN LINE YELLOW -PAINT LF 760 $2.48 $1,884.80 $2.26 $1,717.60 $2.27 $1,725.20 $2.25 $1,710.00 96 2582.502 4" DOUBLE SOLID LINE YELLOW -PAINT LF 85 $4.97 $422.45 $4.52 $384.20 $4.54 $385.90 $4.50 $382.50 97 2582.502 4" SOLID LINE WHITE -PAINT LF 169 $2.47 $417.43 $2.25 $380.25 $2.26 $381.94 $2.25 $380.25 98 2582.502 4" BROKEN LINE YELLOW -EPDXY LF 760 $2.76 $2,097.60 $2.51 $1,907.60 $2.52 $1,915.20 $2.50 $1,900.00 99 2582.502 4" DOUBLE SOLID LINE YELLOW -EPDXY LF 85 $5.52 $469.20 $5.02 $426.70 $5.041 $428.40 $5.00 $425.00 1001 2582.50214" SOLID LINE WHITE -EPDXY LF 329 $2.75 $904.75 $2.50 $822.50 $2.51 $825.79 $2.50 $822.50 101 2582.502 PAVEMENT MESSAGE (RIGHT THRU ARROW) EPDXY EA 1 $192.40 $192.40 $175.001 $175.00 $175.79 $175.79 $175.00 $175.00 102 2582.502 PAVEMENT MESSAGE (RIGHT ARROW) EPDXY EA 1 $137.43 $137.43 $125.00 $125.00 $125.56 $125.56 $125.00 $125.00 103 2582.502 PAVEMENT MESSAGE (LEFT THRU ARROW) EPDXY EA 1 $192.40 $192.40 $175.00 $175.00 $175.79 $175.79 $175.001 $175.00 104 2582.502 PAVEMENT MESSAGE (LEFT ARROW) EPDXY EA 1 $137.43 $137.43 $125.00 $125.00t__$11225.56, $125.56 $125.001 $125.00 TOTAL LETTING NO. 1 /PROJECT NO. 13 -01 $1,784,685.25 $1,892,147.93 $1,928,517.33 $1,999,163.70 Page3 of 3 Mr. Kent Exner Hutchinson City Engineer, Re: Letting No. 1 /Project No. 13 -01 RECEIVED JAN a 8 2013 16F Hutchinson Thank you for your response regarding our conversation on 1/23/13. As you requested I'm sending in writing what was our conversation in regards to my home located at 222 Jefferson Street SE. I moved to Hutchinson in 1976, purchased my home in 1985 making a large number of updates and improvements over the years. The home at this time is FOR SALE and as you know the housing market has gone dawn, some 30 per cent. I'm now looking at Assessments of $5,988.00 which makes my home that much less, let alone not being able to have people look at a home with a torn up street, this would turn me off real quick to even want to look. Next is I'm 78 years old retired with a wife that still has to work so we can pay our bills. As I said to you on the phone if the city wants to purchase my home let me know. As I had stated I was unable to attend the hearing do to my health issue at the time with this cold weather. Thank you, Sincerely, Charles O. Brill HUTCHINSON CITY COUNCIL Cityaf� Request for Board Action i Agenda Item: Public Hearing for City Parking Lot Improvements Project (L10/P13 -10) Department: PW /Eng LICENSE SECTION Meeting Date: 5/14/2013 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 10 License Contingency N/. Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City Engineering Dept. staff has administered several discussions with Hutchinson School District, Hutchinson Health and City Facility Committee representatives to identify parking lots in need of improvements and develop a comprehensive construction plan to appropriately address them. Following a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plans /specifications and future advertisement for bids. The anticipated bid opening date is Thursday, June 6th (10:30 AM). Thus, at this point, we recommend that the attached Resolutions be approved. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 1,032,000.00 Total City Cost: $ 225,000.00 Funding Source: Bonding, Facilities Fund, Infrastructure Fund Remaining Cost: $ 807,000.00 Funding Source: Special Assessments RESOLUTION NO. 14143 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10 /PROJECT NO. 13 -10 WHEREAS, a resolution of the City Council adopted the 23rd day of April 2013, fixed a date for a Council Hearing on the following improvements: 2013 City Parking Lot Improvements: City Parking Lot B - Franklin St SW /1 st Ave SW /Glen St SW across from Park Elem. City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment Fire Dept. - 246 Adams St SE /205 3rd Ave SE School District locations: Administration Bldg - 30 Glen St NW High School - 1200 Roberts Rd SW West Elementary - 825 School Rd SW Hutchinson Health: West Parking Lot — 3 Century Ave SW and others to be determined, by construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of April 2013. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of May 2013. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 14144 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10 /PROJECT NO. 13 -10 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications forthe following described improvement: 2013 City Parking Lot Improvements: City Parking Lot B - Franklin St SW /1 st Ave SW /Glen St SW across from Park Elem. City Parking Lot J - 125 Jefferson St SE — Evergreen Apartment Fire Dept. - 246 Adams St SE /205 3rd Ave SE School District locations: Administration Bldg - 30 Glen St NW High School - 1200 Roberts Rd SW West Elementary - 825 School Rd SW Hutchinson Health: West Parking Lot — 3 Century Ave SW and others to be determined, by construction of pavement surface, reclamation /removal, grading, aggregate base, drain tile, storm sewer, lighting, pavement markings, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements undersuch approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Thursday, June 6th, 2013, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, July 25th, 2013 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of May 2013. Mayor: Steven W Cook City Administrator: Jeremy J. Carter Kent Exner From: Glen Knoll <gkp.mgr @gmail.com> Sent: Tuesday, May 14, 2013 2:46 PM To: Kent Exner Subject: City Parking Lot B Good afternoon Kent, In regards to the reconstruction project for Lot B, there is some information we at Haukos Bros apartment building would like you to consider before we are assessed. We have been notified that the McLeod County Emergency Food Shelf will be relocating to a larger building with access for semi trucks to drop off goods. We will be losing two commercial suites of income and traffic. Our other commercial suite has one employee that currently parks in Lot B during the hours of 6am -4:30 pm Monday thru Friday. In the parking lot study it states that we utilize 10 spots in the South row of the lot. Our building only has seven units and we have four spots to the West of our building for our tenants to park in. Making us using only three spots in Lot B. We understand that the current demographics of our tenant mix may change, but tenants do park on the street between April- November and we wouldn't be using Lot B. We also know that Main Street apartments above the businesses use the South row of the lot as well. There are several cars in that row that park there that do not reside in or visit our building. HPD said that Lot B is used by all downtown apartment renters, not just our building. We would appreciate your consideration to this information. Respectfully, Cris Thompson Property Manager HUTCHINSON CITY COUNCIL Cityaf� Request for Board Action i Agenda Item: Hutchinson Waters Forum Review Department: PW /Eng LICENSE SECTION Meeting Date: 5/14/2013 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Governance Time Requested (Minutes): 15 License Contingency Ni Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: City staff and possibly other stakeholders will provide a review of the Hutchinson Waters Forum that is scheduled to occur on Wednesday, May 8th. Please see attached information describing and publicizing this event. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: News Release For Immediate Release April ? ?, 2013 Contacts: John Paulson City of Hutchinson (320) 234 -5682 Cheryl Glaeser Southwest Initiative Foundation (320 )587 -4848 Hutchinson Forum Beefs Public Input on Area Water Priorities In an effort to engage the citizens, private sector, philanthropic interests, and public agencies in enhancing recreational values, environmental quality and/or economic development associated with the Hutchinson area of the South Fork Crow River, a public meeting is being held by local community partners. A shared agenda was created by community partners that include the Crow River Organization of Water, the City of Hutchinson, Southwest Initiative Foundation staff, and Hutchinson citizens. The partners have organized the event due to increasing interest of local citizens and businesses who believe a unified approach for setting priorities can produce impressive results. Leaders from the City, local water organizations, businesses, and interested citizens plan to attend the Forum. The event is being sponsored by the City of Hutchinson and the Southwest Initiative Foundation and will be facilitated through a partnership with the Initiative Foundation of Little Falls as part of their Healthy Lakes and Rivers Partnership program. All interested citizens are encouraged to attend. This is a great opportunity for everyone to participate in efforts to enhance Hutchinson's natural resources. The event is scheduled for 6:30 -8:30 p.m., Wednesday, May 8th, at the Hutchinson Event Center, 1005 Hwy 15 S, Hutchinson. (END) SOUTHWEST INITIATIVE FOUNDATION 15 3rd Avenue NW Hutchinson, MN 55350 (800) 594 -9480 into@swifoundalion.com www.switoundation.org AIL- Forum Sponsors: The event is being sponsored by the City of Hutchinson and the Southwest Initiative Foundation and will be facilitated through a partnership with the Initiative Foundation of Little Fails as part of their Healthy Lakes and Rivers Partnership program. Photo of Crow River courtesy of Janet Menton NATIONAL STANfMRDS' Confirmed in conviianc9 with National Slarkdards Idr U.S. Community Foundalions An Equal Opportunity Provider ■ ■ r r VV T ■ VV T One Connection. Unlimited Possibilities, Hutchinson Waters Forum Seeking Public Input on Area Waters Priorities Plan to Attend! Date: Wednesday, May 8, 2013 Time: 6:30 to 8:30 PM Location: Hutchinson Event Center, 1005 Hwy 15 South, Hutchinson, MN The Forum is free to attend. Enhancing Hutchinson Waters In an effort to engage the citizens, private sector, philanthropic interests, and public agencies in enhancing recreational values, environmental quality and/or economic development associated with the Hutchinson area of the South Fork Crow River, a public meeting is being held by local community partners. A shared agenda was created by community partners that include the Crow River Organization of Water, the City of Hutchinson, Southwest Initiative Foundation, and Hutchinson citizens. The partners have organized the event due to increasing interest of local citizens and businesses who believe a unified approach for setting priorities can produce impressive results. Leaders from the City, local water organizations, the Chamber of Commerce, businesses, and interested citizens plan to attend the Forum. All interested citizens are encouraged to attend. This is a great opportunity for everyone to participate in efforts to enhance Hutchinson's natural resources! For more information contact: John Paulson, City of Hutchinson 320.234.5582 Cheryl Glaeser, Southwest Initiative Foundation 320.587.4848 City of Request for Board Action 7AL =-ft Consideration of Support for the RiverSong Festival Administration 5/14/2013 N/A Jeremy Carter Presenter: Jeremy Carter ❑ New Business 10 N/A Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: Members of the RiverSong Steering Committee will be present at the Council meeting to provide a short presentation and answer questions about the Fifth Annual RiverSong Music Festival. The Festival is scheduled for July 19 - 20, 2013 in Masonic West River Park. The Committee will be seeking the City's continued support in providing dust control on Les Kouba Parkway and spraying for mosquitos, striping the parking area, two portable light towers for safety and security after dark, preparing and cleaning up the site and providing equipment, such as gators and tables and chairs. In addition, RiverSong, through Hutchinson Center for the Arts, is seeking approval for a temporary liquor license. Wine and a variety of malt beverages will be part of beverages for sale on site. BOARD ACTION REQUESTED: Approve City support and temporary liquor license for RiverSong Music Festival. No No PROJECT SECTION: Funding Source: $ 0.00 Funding Source: A CELEBRATION OF GRASSROOTS MUSIC To: City of Hutchinson - Honorable Mayor and City Council From: John Rodeberg, RiverSong Steering Committee / Vice -Chair RE: Consideration of Support for the RiverSong Festival Date: Tuesday, May 7, 2013 PO Box 666 Hutchinson, MN 55350 www.riversongfestival.org The Fifth Annual RiverSong Music Festival, a Celebration of Grassroots Music, is scheduled for July 19 — 20, 2013 in Masonic West River Park. We plan on presenting live acoustic music in our incredible riverside location featuring music by artists and bands from all over the nation. We will showcase performances in a number of genres, including folk, blues, roots, Americana, acoustic jazz and more! Performers scheduled to appear include: • Peter Mayer • Sophia Shorai Trio • Jack Klatt & The Cat Swingers • Hymn for Her • Bethany Larson & The Bees Knees • Molly Maher & The Disbelievers • Caroline Smith & The Goodnight Sleeps • Javier & the Innocent Sons • Magic Mama • Corey Chisel and the Wandering Sons • April Verch Band • Peter Yarrow • Okee Dokee Brothers • Traveled Ground • The Reverend Peyton's Big Damn Band • Matt Ray & Those Damn Horses As we have the first four years of the festival, we are requesting that the City of Hutchinson continue as a partner in our efforts and consider supporting the Festival. Members of the Steering Committee will be at the Council Meeting to give a short presentation, and answer your questions. If you would like more information, please visit our website at http://www.riversongfestivWgM or contact Steering Committee Chair, Karen Grasmon (320 -583 -5140 / kgrasmonkgmail.com), Betsy Price (320 -587 -2599 or clavpotkhutchtel.net) or me (651- 470 -2448 / jrodeber sehinc.com). RiverSon2's Purpose RiverSong utilizes and highlights the abundant music, art, history, and natural assets of the Hutchinson area and surrounding region to provide a distinct musical and artistic experience to community members and visitors of all ages and demographics. RiverSon2's Mission RiverSong provides a high quality music and art festival experience in a natural and sustainable community setting. The festival expands local arts initiatives by showcasing local and regional musical and arts talent, and offering educational artistic opportunities for all ages. RiverSong builds on the distinct musical heritage of the Hutchinson area and leverages the wide array of strong community assets that are available. RiverSong's Histor The RiverSong group began as a feasibility exploration team in November 2006 which then developed into a formal action committee, pulling in additional volunteers in October 2007. The event grew out of the brainstorming sessions that were part of the Blandin Leadership program. The RiverSong Festival would not be possible without the generous support of our festival sponsors and donors. Thank you to all of our past and 2013 sponsors and donors for their generosity in supporting the arts and music community in Hutchinson, Minnesota! RiverSong Event Sunnort Please note is a non - profit festival run entirely by volunteers. We receive financial support through various grants and sponsorships, as well as proceeds from the event. It is our long -term goal to become financially self - sustaining. Part of our business plan is to increase sales of food and beverages on site. As part of this effort, we are proposing to again provide wine and a variety of malt beverages on -site this year, and have applied for a Permit for a Temporary On -Sale Liquor License. We continue to work closely with Police Services in coordinating our efforts. Based on our successful past experience with the Festival, it is proposed to maintain the level of security and support in this area that we have in the past, with an understanding that any issues that arise may require additional security measures in the future. We have appreciated the help and support provided by City staff over the last three years on the festival. Dolf Moon, Joe Nagel, and Dan Hatten have all volunteered significant time after hours to attend Site & Security Committee meetings. Kent Exner, John Olson, Lenny Rutledge, and many of the Parks /Rec. and public works staff have also supported our efforts. We are proposing to continue to financially support city staffing efforts: • RiverSong pays for the rental of all camp sites during the event, since it is not available for public use. We do coordinate the use of the campground for festival attendees and artists. (We appreciate the City agreeing to set aside Masonic West River Park for our efforts) • RiverSong rents extra picnic tables from Park and Recreation • RiverSong pays for Police Services efforts We would appreciate continued support for the following items, as in past years: • Public Works provides dust control on Les Kouba Parkway and also sprays for mosquitoes • City staff helps stripe the parking area • Creekside provides 2 portable light towers for use providing safety and security after dark each evening • Parks employees prepare and help clean-up the site. RiverSong engages the Cub Scouts to help clean as well, and are also hoping to work with them to promote recycling this year during the event. • City staff and Creekside have provided gators or other equipment, such as tables or chairs Last year we added significant electrical improvements to the park, and started working toward a roof for the permanent stage. With the City's support the roof was ordered and will be installed this spring! So far we have raised over $15,000 towards that construction. We look forward to working with the City to complete the construction of the roof and continue in our fund- raising efforts. We look forward to working with the City on the continued effort for this world -class festival in Minnesota's Hometown! F AM MINNESOTA 0E PARTM ENT OF PUSUC SAFETY Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar Street, Suite 222, St. Paul, MN 55101 651 - 201 -7500 Fax 651 - 297 -5259 TTY 651- 282 -6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number Hutchinson Center for the Arts DBA RiverSong Festival Dec 3, 2007 MN01 16565/26- 2263988 Address City State Zip Code 15 Franklin Street SW Hutchinson Minnesota 55350 Name of person making application Business phone Home phone John Rodeberg, Steering Committee Vice Chair 11651-470-2448 320- 587 -0753 Date(s) of event Type of organization July 19 and July 20, 2013 Club ® Charitable ❑ Religious ❑ Other non - profit Organization officer's name City State Zip � John Rodeberg, Steering Committee Vice Chair Hutchinson Minnesota 55350 Add New Officer Location where permit will be used. If an outdoor area, describe. Outdoors in Masonic West River Park, same as the last 4 years. Will have the entire site fenced -in, including the area between Les Kouba Parkway and Otter Lake. Festival will engage City Police Services for on -site support and security at all times liquor is served. Additional volunteer security will be provided. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. Services will be provided by RiverSong volunteers, with trained personnel on -site for all shifts. Only intoxicating beer /malt beverages and wine will be served. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Founders Insurance Company (NAIC #14249) through Citizen's Insurance Agency of Hutchinson, MN Liquor liability of $1,000,000 per occurrence; $2,000,000 aggregate (Policy No. LLMN002428) APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City /County ty Fee Amount Date Fee Paid Date Approved rmit Date Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the permit for the event. Page 1 of 1 City of Request for Board Action 7AL =-ft Pet Walk Parade Permit Police Department 5/14/2013 Yes Daniel T. Hatten Presenter: Daniel T. Hatten ✓❑ New Business 15 No Yes BACKGROUND /EXPLANATION OF AGENDA ITEM: I am in receipt of a letter from Roberta Yates, Connie Hall, and the Heart of Minnesota Animal Shelter in reference to the 2013 Pet Walk Parade. This request requires police officers (McLeod Co. Mounted Posse) to stop traffic to assist participants in crossing public streets. The route will begin at the McLeod Co. Fairgrounds to Century Ave, to Dale St, to Southgrade Rd, to Hwy 15, to Century, then back to the Fairgrounds. The Pet Walk Parade, is scheduled to be held on Saturday May 18, 2013. The Parade is scheduled at the McLeod Co. Fairgrounds. The parade will begin at 10:00 am and take approximately 30 to 45 minutes. If the organizers of this event do not impact traffic by having officers stop traffic than a parade permit is not required but in past events traffic has been impacted by this event. If the organizers do not impact traffic than the Hutchinson Police or the McLeod Co. Mounted Posse will not be required. The presence of the mounted posse themselves are a significant distraction for the motoring public. I have met with the organizers of this event who acknowledged knowing some of the participants in this event will be Hutchinson residents who will not be in compliance with the animal licensing ordinance in the City of Hutchinson. The organizers are not willing to assist the City in making animal licenses available at the registration area for the Pet Walk, except to make a flier available with licensing information. The Hutchinson Police Department cannot participate in, or approve this parade permit request knowing some participants will be in violation of City ordinances and the organizers will knowingly allow this activity. BOARD ACTION REQUESTED: I recommend denial. $ 0.00 N/A 0.00 No No PROJECT SECTION: Funding Source: $ 0.00 Funding Source: 1� I I 1 Hassan Street Southeast Hutchinson, MN 55350 (320) 5$7- 515I/Fax. (3 20) 234 -4240 City of Hutchinson APPLICATION FOR PARADE PERMIT Permit Fee: $30 (short term) Date Received: ate- 3 All applications must be received at least 30 days before event in order to be considered ration fnfonnation 11-) mrt 0ntM,- tL `' 3aQ- 5i7,7&59- Organization Name Phone Number rz cen -ruy Avf- ?v &x l7c; H rls a Mn 55.50 I v�?o Organization Address City State Zi Authorized Officer and Parade Chairman Information Tq 'z' 0&v111k -e 6.11 L t~ -3 Officer Name Phone Number L- '�s�Dt r�G� th C`i�t.� �2 _ NU'hc>� 1_►�S__[� �.ry� r�_ 5�� � Residence Address City State Zip tA m(L Parade Chairman Name Phone Number 5�1m� Residence Address City State zip Parade Information C), - Parade Date: �Y/i 13 Assembly Time: io fl tyA Location and Description of Assembly Area: ' & Y 1 5 Starting Time of Parade: a Estimated Time of Parade: t/,, Roup- Starting Point of Parade: MLCLeoo C, o - A l k G c ou f) Ds Route of Parade Travel: ^ (& n QS -- ('e I-11 - 0 A L . S rsu I t4 6 r A o P � ^ Bti�C�7Cf �t+�G�r�itrlt7� Ending Point of Parade: F Cou n L �'.lfa� Approximate Number of Units, Anim s, and Vehtcles which will constitute Parade: �* w Type and Description of Animals and Vehicles:t� -� Maximum Interval of Space to be Maintained Between Units: 7 Maximum Length of Parade: 1 Minimum and Maximum Speed of Parade: W.ALk t fI L. MPH Portion of Street Width Traversed: 1 n -,pe- 5 •. i`t 6)1 -5 City of lbaclunson .app/ eamun for Parade Pes-ow Page 2o/2 Chccklist The following items need to be completed and/or attached in order for the application to be processed: Permit fcc paid in full (check or money order): U yes -23 no Permit Application completed in full and signed: 0 yes 0 no i delcd fflh� the information 1 have provided on this application is tntthful, and I authorize the City of Hutchinson to investigat the information submitted. Jl �/� ill 3 Pgnouil e uuihori >e uffjcer of organization or parade chairman Bute !I Imemal Use Only Police 0 approved denied Notes: City Council 0 approved 0 denied Notes: HUTCHINSON CITY COUNCIL Cityaf� Request for Board Action i Agenda Item: Project Award for TH 15 & CSAH 115 Roundabout (L4/P13 -04) Department: PW /Eng LICENSE SECTION Meeting Date: 5/14/2013 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency N/. Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: McLeod County Highway Dept. received bids (see attached bid tabulation) for the TH 15 & CSAH 115 Roundabout project letting on Monday, May 6th. The apparent low bidder is Duininck Inc. of Prinsburg, Minnesota, with a bid of $5,192,204.01 (approximately 4% lower than the Engineer's Estimate). The McLeod County Board of Commissioners approved the award of this project at their Mat 7th meeting. At this point, the City Council is asked to approve the award of the City's share ($230,890.00 construction /$286,304.00 total) of the project to satisfy bonding requirements. City staff will provide a brief overview of the project scope, bids, City cost - sharing amount and construction time frames. City staff has worked closely with project stakeholders as this project has proceeded to address any potential design and construction related issues. The necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Resolutions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 286,304.00 Total City Cost: $ 286,304.00 Funding Source: Bonding, Water /WW Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14145 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 4 /PROJECT NO. 13 -04 Whereas, pursuant to an advertisement for bids forthe furnishing of all labor and material forthe improvement of: TH 15 & CSAH 115 Roundabout; by construction of grading, select granular, aggregate base, curb and gutter, draintile installation, bituminous /concrete surfacing, storm sewer /drainage, water distribution, sanitary sewer, street lighting, sidewalks, trails, landscaping, restoration and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Duininck Inc of Prinsburg MN $5,192,204.01 Wm Mueller & Suns Inc of Hamburg MN $5,240,146.43 Knife River of Sauk Rapids MN $5,418,532.27 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder; and whereas, the City of Hutchinson's share based on the low bid, is $230,890.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $230,890.00 in the name of the City of Hutchinson, forthe improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2013. Mayor City Administrator A WSB & : �, :rv� enginearing -planning • environmental • construction May 7, 2013 Board of Commissioners McLeod County 830 East 111" Street Glencoe, MN 55336 Re: TH 15 at CSAH 115 Roundabout 1 TH 15 Mill & Overlay Project S.P. 043 -074 -0061 S.P. 4304 -90 (TH 15 ° 151) McLeod County, MN WSB Project No. 1747 -00 Dear Board of Commissioners: 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 TO 763- 541 -4800 Fax: 763- 541 -1700 Bids were received for the above- referenced project on Monday, May 6, 2013, and were opened and read aloud. Three bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by Duininck, Inc., Prinsburg, MN, in the amount of $5,192,204.01. The Engineer's Estimate was $5,399,532.85. We recommend that the City Council consider these bids and award a contract in the amount of $5,192,204.01 to Duininck, Inc. based on the results of the bids received. Sincerely, WSB & Associates Inc 'T Andrew Plowman, PE Project Manager Enclosures cc: Chris Duininck, Duininck, Inc. John Brunkhorst, McLeod County St Cloud • Minnea pal is • 5t. Paul Equal Opportunity Employer wsbeng.com IL•+Al7J7AHAdmi�1[1y�dry�c�ia� Ad d.ILTR R8CMMDTN -B—,d of Comnu.eiuo.n -0�AF {3.3x WSB & Associules, Inc. BID TABULATION SUMMARY Project: TH 15 at CSAH 195 Roundabout! TH 16 Mill & Overlay Project Location: McLeod County S.P. 043 -070 -0061 S.P. 4304 -90 (TH 15 = 151 ) WSB Project No. 1747 -00 Date: May 6, 2013,1:30 p.m. Bid Contractor Security DBE Percent Total Roadway 1 Duininck X 61 $5,192204V 2 Wm. Mueller & Sons, Inc. X 6.7 $5,240,148.43 3 Knife River X 6.7 $5,418,532.27 Engineer's Estimate $5,399,532.85 I hereby certify that this is a true and correct tabulation of the bids as received on May 6, 2013. Ar� 4--- an, Denotes corrected figure ■ WSB A .4sux-rares, ln1c. MCHD • TH 15 at CSAH 115 Project Name: 13 Mill & Overla Proiect Client: McLeod County Highway Dept. Bid Opening: 5162013 1:30 PM Contract No.: Projert No.: 01747 -00 Owner: Minneapolis WSB Project Sid Abstract Denotes Corrected Figure 51812413 Page 1 Project: 01747 -00 - MCHD - TH 15 at CSAH 115 Roundabout/TH 15 Mill & Overlay Project Engineers Estimate Dulnindc Brothers, Inc. Wm. Mueller & Sons, Inc Knife River Item No. 11tem I Units IQuantty I Unit Price ITotalPrice JUnitPrice JTotal Price I Unit Price JTotalPrice JUnitPrice ITotalPrice Base Bid 1 2021.501 MOBILIZATION LUMP SUM 1 $100,000.00 $100,000.00 $160,600.00 $160,600.00 $232,700.00 $232,700.00 $130,000.00 $130,000.00 2 2031,802 COMBINATtON FIELD LABORATORY - OFFICE EACH 1 $8,000.00 $8,000.00 $6,500.00 $6,500.00 $15,000.00 $15,000.00 $14,300.00 $14,300.00 3 2051.501 MAINTENANCE & RESTORATION OF HAUL ROADS LUMP SUM 1 $300.00 $300.00 $1.00 $1.00 $0.01 $0,01 $1.00 $1.00 4 2101.502 CLEARING TREE 21 $200.00 $4,200.00 $25.00 $525.00 $350.00 $7,350.00 $200.00 $4,200.00 5 2101.507 GRUBBING TREE 2. 5125.00 $2,825.00 $25.00 $525.00 $350.00 $7,350.00 $100.00 $2,100.00 6 2104.501 1 REMOVE PIPE CULVERTS LIN FT 7651 $7.00 $5,362.00 $3.35 $2,586.10 1 $8.00 $4,596.00 $6.001 $4,596.00 7 2104.501 REMOVE CURB AND GUTTER LIN FT 6231 $2.50 $1,557.50 $3.25 $2.024.75 $4.00 $2,492.00 $4-001 $2,492.00 8 2104.503 REMOVE BITUMINOUS WALK 50 FT 753 $0.50 $376.50 $1.00 $753.00 $0.50 $378.50 $0.50 $376.50 9 2104.503 REMOVE CONCRETE WALK SQ FT 1694 $1.00 $1,694.00 $0.85 $1,101.10 $0.80 $1,355.20 $0.80 $1,355.20 10 2104.503 REMOVE CONCRETE MEDIAN SO FT 863 $1.50 $1,294.50 $1.00 $863.00 $0,85 $733.55 $0.85 $733.55 11 2104.505 REMOVE BITUMINOUS PAVEMENT SO YD 23565 $2.30 $54,199.50 $3.42 $80,592.30 $3,07 $72,344.55 $2.55 $60,090.75 12 2104.508 IREMOVE LIGHTING UNIT EACH 3 $250.00 $750.00 $147.OD $441,001 $375.00 $1,125.00 $147.00 $441.00 13 2104.509 REMOVE SIGN TYPE C EACH 19 $25.00 $475.00 $25.00 $475.00 $25.00 $475.00 $25-001 $475.00 14 2104.509 REMOVE SIGN TYPE SPECIAL EACH 3 $50.00 $150.00 $25.00 $75.00 $25.00 $75.00 $25.00 $75.00 15 2104.513 SAWING BITUMINOUS PAVEMENT [FULL DEPTH] LIN FT 5769 $2.00 $11,538.00 $1.60 $9,230.40 $1.90 $10,961.10 $1.65 $9,518.85 16 2104.523 SALVAGE GATE VALVE EACH 1 $125.00 $125.OD $100.00 $100.00 $250.00 $250.00 $100 -00 $100.OD 17 2104.523 SALVAGE HYDRANT EACH 1 $450.00 $450.00 $350.00 $350.00 $250.00 $250.00 $350.00 $350.00 18 2104.523 1 SALVAGE SIGN TYPE C EACH 12 $90.00 $1,080.00 $25.00 $300.00 $25.00 $300.00 $25.00 $300.00 19 2104.523 SALVAGE SIGN TYPE D EACH 5 $150.00 $750.00 S6000 $300.00 $75.00 $375.00 $75.06 1 $375.00 20 2104.523 SALVAGE SIGN TYPE SPECIAL EACH 2 $180.00 $360.00 $25.00 $50.00 $25.00 $50.00 $25,001 $50.00 21 2105.607 TOPSOIL BORROW SPECIAL 1 (CV) CU YD 15 $30.00 $450,001 $180.00 $2,700.00 $95.00 $1,425.00 $95.00 $1,425.00 22 2106.607 EXCAVATION - COMMON [P] CU YD 12540 $4.00 $50,160.00 $7.62 $95,554.80 $5.64 $70,725.80 $5.64 $70,725.60 23 2106.607 EXCAVATION - SUBGRADE (P) CU YD 18402 $5.00 $92,010.40 $5,631S103,601261 $5.84 $103,787.28 $5.64 $103,787.28 24 2106.607 COMMON EMBANKMENT (CV) (P) CU YD 12260 $3.00 $36,780.00 W-131 $75,153.80 $0.01 $122.60 $0.01 $122.80 Page 1 Page 2 Project: 01747 -00 - MCHD - TH 15 at CSAH 115 Roundabout/TH 15 Milo & Overlay Project Engineers Estimate Dulninck Brothers, lne. Wm. Mueller & Sons, Inc. Knife River Item No. Item Units Quantity Unit Price ITotal Price Unit Price Total Pdoe Unit Price Total Price Unit Proe Total Price 25 2106,607 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 20290 $10.00 $202,900.00 $13.00 $263,770.00 $14.92 $302,726.80 $14.92 $302,726.80 2B 2211.503 AGGREGATE BASE (CV) CLASS 5 (P) CU YD 6652 $18.00 $119,736.00 $22.70 $151,000.40 $26.83 $178,473.16 $26.45 $175,945.40 27 2221.503 AGGREGATE SHOULDERING (CV) CLASS 1 CU YD 395 $30.00 $11,850.00 $29.00 $11,455.90 $41.65 $16,45115 $36.50 $14,417.50 28 2232.501 MILL BITUMINOUS SURFACE (3.0'j SQ YD 1 263985 $1.00 $263,985.00 $1.46 $385,418.10 $0.78 $205,908.30 $1.15 $303,582.75 29 2232.603 MILLED RUMBLE STRIPS- INTERMITTENT LIN FT 795061 $0.15 $11,925,901 $0.15 $11,925.90 $0.15 $11,925,901 $0.11 $8,745.66 30 2232.603 IMILLED RUMBLE STRIPS - CENTERLINE LIN FT 44985 $010 $8,997.00 $0.07 $3,148.95 $0.16 $7,197.60 $0.12 $5,398.20 31 2301.538 DOWEL BAR EACH 279 $S.OD $1,395.00 $6.79 $1,894.41 $6.79 $1,694.41 $679 $1,894.41 32 2301.602 DRILL & GROUT REINFORCEMENT BAR (EPDXY COATED) EACH 38 $16.00 $608.00 $2.20 $83.60 $2.20 $83.60 $2.20 $83.60 33 2301.604 CONCRETE PAVEMENT 8.0" SQ YD 425 $50.00 $21,250.00 $45.17 $19,197.25 $45.17 $19,197.25 $45.20 $19,210.00 34 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (3,B) TON 45150 $60.001$2,709,000,00 $50.61 $2.285,041.501 $53.05 $2,395,207.50 $58.00 $2,618,700.00 35 2360.501 -TYPE SP 12.5 WEARING COURSE MIXTURE (4,C) TON 6144 $63.00 8387,072.00 $68.16 $418,775.04 $66.95 $411,340.80 $74.00 $454,656.00 36 2360.502 ITYPE SP 12.5 NON WEARING COURSE MIXTURE (3,B) TON 3011 $62.00 $186,682.00 $51.05 $153,711.55 $55.20 $166,20720 $50.30 $151,45330 37 2451.601 CRUSHED ROCK (CV) CU YD 75 $40,00 $3,000.00 $27.00 $2,025.00 $52.00 $3,900.00 $52.00 $3,900.00 36 2501 .51 1 24" RC PIPE CULVERT CLASS III LIN FT 391 $45.00 $17,595.00 $47.00 $18,377.00 $35.00 $13,685.00 $35.00 $13,685.00 39 2501.515 15" RC PIPE APRON EACH 3 $200.00 $600.00 $625.00 $1,87540 $327.00 $981.00 $327.00 $981.00 40 2501.515 21" RC PIPE APRON EACH 1 $375.00 $375.00 $670.00 $670.00 $393.00 $393.00 $393.00 $393.00 41 2501.515 24" RC PIPE APRON EACH 2 $400.00 $800.00 $69o.O0 $1,380.00 $425.00 $850.00 $425.00 $850.00 42 2501.515 27" RC PIPE APRON EACH 1 $750.00 $750,00 $730.00 $730.00 $480.00 $480.00 $480.00 $480.00 43 2501.569 24" RC SAFETY APRON EACH 8 $500.00 $4,000.00 $745.00 $5,960.00 3488.00 $3,984.00 $498.00 $3,984.00 44 2502.501 4" PRECAST CONCRETE HEADWALL EACH 1 $400.00 $400.00 $180.00 $180.00 $200.00 $200.00 $200.00J $200.00 45 2502.521 4" TP PIPE DRAIN LIN FT 13 $5.00 $65.00 $24.00 $31100 $15.00 $195.00 $15.00 $195.00 46 2502.541 4" PERF TP PIPE DRAIN LIN FT 3434 $4.50 $15,453.00 $6.00 $20,604.00 $8.08 $27,746,72 $8.08 $27,746.72 47 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 959 $28.00 $25,852.00 $37.00 $35,483.00 $31.00 $29,729.00 $31.00 $29,729.00 48 2503.541 18" RC PIPE SEWER DESIGN 3008 CLASS III LIN FT 148 $30.00 $4,440.00 $41.00 $6,068.00 $33.00 $4,884.00 $33.00 $4,884.00 49 2501541 21' RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 200 $32.00 $6,400.00 $43.00 $8,600.00 $36.00 $7,200.00 $36.00 $7,200.00 50 2503,541 24" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 301 $37.00 $11,137.00 $46.00 $13,846.00 $38.00 $11,438.00 $38.00 $11,438.00 51 2503.541 27" RC PIPE SEWER DESIGN 3006 CLASS III LIN FT 1 47 $36.00 $1,692.00 $5100 1 $2,491.00 $45.00 $2,115.00 $45.00 $2,115.00 52 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1 $850.00 $850.00 $2,000.00 $2,000.00 $3,075,00 $3,075,00 $2,000.001 $2,000.00 53 2503.602 15 "X6" PVC WYE EACH 2 $1,300.00 $2,600.00 $800.00 $1,600.00 $805,00 $1,610.00 $800.00 $1,600.00 54 2503.603 6" PVC SANITARY SERVICE PIPE LIN FT 60 $30.00 $1,800.00 $35.00 $2,100.00 $31.85 $1,911.00 $35.00 $2,100.00 55 2503.603 11 5" PVC PIPE SEWER LIN FT 280 $110.001 $30,800.00 $125.00 $35,000.00 $103.00 $28,840.00 $135.00 $37,800.00 56 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1 $1,200.001 $1,200.00 $800.00 $800.00 $500.00 $500.00 $800.00 $800.00 57 2504.602 HYDRANT IEACH 2 $3,200.001 $6,400AO $3,345,001 $6,690.00 $3,239.00 $6,478.00 $3,345.00 $6,690.00 58 2504.802 INSTALL HYDRANT EACH 1 $1,200.00 $1,200.00 $800.00 $800.00 $658,00 $658.00 $800.00 $800.00 59 2504.602 1" CORPORATION STOP JEACH 1 1 $250,001 $250.00 $270.00 $270.00 $327.00 $327.001 $270.00 $270.00 Page 2 Page 3 Project: 61747 -00 - MCHD - TH 15 at CSAH 115 Roundabout/TH 15 Mill & Overlay Project Engineers Estimate Duininck Brothers, Inc Wm. Mueller & Sons, Inc. Knife River Item ND. Item Units Quantity Unit Prioe Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 60 2504.602 12" GATE VALVE EACH 2 $2,450.00 $4,900,00 $2,884.00 $5,760,40 $2,741.00 $5,482.00 $2,884.00 $5,760.00 61 2504.602 1" CURB STOP & BOX EACH 1 $250.00 $250.00 $280.00 $280.00 $243.00 $243.00 $280.00 $280.00 62 2504.602 6" GATE VALVE EACH 2 $1,400.00 $2,800.00 $1,235.04 $2,470.00 $1,196.60 $2,392.00 $1,235.40 $2,470.00 63 2504.602 8" GATE VALVE EACH 2 $1,850.00 $3,704.00 $1,675.00 $3,350.00 $1,813.40 $3,226.00 $1,675.00 $3,350.00 64 2504.603 1" TYPE K COPPER PIPE LIN FT 55 $24.40 $1,320.00 $22.00 $1,210.00 $26.50 $1,457-501 $22.00 $1,210.00 65 2504.603 20" WATERMAIN HDPE LIN FT 116 $85.00 $9,860,00 $92.00 $10,672.00 $88.00 $10,208.00 $92.40 $10,67100 66 2504,603 6" PVC WATER MAIN LIN FT 15 $26.00 $390.00 $43.40 $645.44 $41.75 $626.25 $43.00 $845.44 67 2504.603 8" PVC WATER MAIN LIN FT 724 $28.00 $20,160.00 $30.04 $21,600.00 $39.95 $28,764.00 $4200 $30,240.00 68 2504.663 12" PVC WATER MAIN LIN FT 275 $32.00 $8,800.00 $45.00 $12,375.00 $49.80 $13,695.00 $45.00 $12,375.00 69 2504.608 DUCTILE IRON FITTINGS POUND 446 $7.50 $3,345.00 $8,001 $3,568.00 $13.60 $6,065.60 $8.00 $3,566.00 70 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN SD -48 LIN FT 31 $300.00 $9,300.00 $394.00 $12,094.00 $302.00 $9,362.00 $342.00 $9,362.00 71 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN G LIN FT 3.7 $250.00 $925.00 $305.00 $1,128.50 $226.00 $836.20 $226,00 $83620 72 2506.501 ICONSTRUCT DRAINAGE STRUCTURE DESIGN 48 -4020 LIN FT 105,91 $300.00 $31,770.00 $235.00 $24,886.50 $228.00 $24,145.24 $228.00 $24,145.20 73 2506.541 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 LIN FT 15 $125.00 $1,875.00 $95.00 $1,440.00 $96.00 $1,440.00 $96.00 $1,440.00 74 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL EACH 1 $3,200.00 $3,200.00 $2,365.00 $2,365.00 $2,365.00 $2,365.00 $2,635.00 $2,635.40 75 2506.516 CASTING ASSEMBLY EACH 31 $450.00 $13,950.00 $600,001 $18,600.00 $799.00 $24,769.00 $799.00 $24,769.40 76 2511.501 RANDOM RIPRAP CLASS III CU YD 24 $100.04 $2,400.00 $55.00 $1,320.40 $80.00 $1,920.00 $80.00 $1,924.40 77 2511.515 GEOTEXTILE FILTER TYPE IV SO YD 48 $10.00 $480.00 $100 $96,00 $4.00 $192.00 $4.00 $192.40 78 2521.501 4" CONCRETE WALK SO FT 10925 $2.50 $27,312.50 $2.57 $28,077.25 $2.57 $28,07725 $2.57 $28,077.25 79 2521.501 4" CONCRETE WALK SPECIAL SO FT 17675 $4.00 $70,700.00 $2.68 $47,369.40 $2.88 $47,369.00 $2,681 $47,369.40 80 2521.501 6" CONCRETE WALK Sid FT 17634 $5.00 $88,150.00 $3.79 $66,817.70 $3.79 $66,817.70 $3.791 $66,81770 81 2521.618 CONCRETE WALK SQ FT 2971 $3.00 $8,913.00 $6,551 $19,460.05 $6.55 $19,460.05 $6-551 $19,460.05 82 2531.501 CONCRETE CURB & GUTTER DESIGN 8612 LIN FT 270 $10.00 $2,700.00 $10.55 $2,848.50 $14.55 $2,84$.50 $10.55 $2,848.50 83 2531.501 CONCRETE CURB & GUTTER DESIGN B624 LIN FT 6145 $12.00 $73,740.00 $11.30 $69,438.50 $11.34 $69,438.50 $1130 $69,438.50 84 2531.501 CONCRETE CURB & GUTTER DESIGN B624 (MODIFIED) LIN FT 90 $14.00 $1,260.00 $18.74 $1,688.60 $18.74 $1,688.60 $18.74 $1,686.60 85 2531.541 ICONCRETE CURB & GUTTER DESIGN S524 LIN FT 360 $16.00 $5,760.00 $15.42 $5,551.20 $15.42 $5,551.20 $15.42 $5,551.20 86 2531.603 ICONCRETE CURB & GUTTER LIN FT 436 $20.00 $8,720.00 $18.33 $7,991.88 $18.33 $7,991.88 $18.33 $7,991.88 87 2531,618 TRUNCATED DOMES SQ FT 732 $38.00 $27,816.00 $33,001 $24,156.00 $33,00 $24,156,001 $33.00 $24,156.00 as 2540.602 MAIL BOX SUPPORT EACH 11 $300.00 $3,300.00 $150.00 $1,650.00 $125.00 $1,375.00 $165.00 $1,815.00 89 2545.511 LIGHTING UNIT TYPE SPECIAL EACH 6 $3,800.00 $22,804.00 $2,377.00 $14,262.00 $2,100.00 $12,600.00 $2,377.00 $14,262.00 90 2545.511 LIGHTING UNITTYPE SPECIAL 1 EACH 11 $5,000.00 $55,000.00 $2,377.00 $26,147.00 $2,100.00 $23,100.00 $2,377.00 $26,147.00 91 2545.511 LIGHTING UNITTYPE SPECIAL 2 EACH 5 $3,000.00 $15,000.00 $1,875.00 $9,375.00 $2,220,00 $11,100.00 $1,875.00 $9,375.00 92 2545.515 1 LIGHT BASE DESIGN E EACH 17 $750.00 $12,750.44 $587.00 $9,97100 $625.00 $10,625.00 $5137,001 $9,979.00 93 12545.523 2" NON - METALLIC CONDUIT LIN FT 450 $3.00 $1,350,00 $3.09 $1,390.50 $3,001 $1,350.00 $3-091 $1,390.50 94 12645.523 2" NON - METALLIC CONDUIT (DIRECTIONAL BORE) ILIN FT 200 5'5.001 $3,000.00 $7.401 $1,480,001 $23.001 $4,600.00 $7,401 $1,480.00 Page 3 Page 4 Project: 01747 -00 -MCHO - TH 15 at CSAH 115 RoundaboutlTH 15 Mill & Overlay Project Engineers Estimate Duininck Brothers, Inc. Wm. Mueller & Sons, Inc. Knife River Item No, Item Units Quantify Unit Price Total Price Unit Price Total Price Unit Price ITotal Price Unit Price Total Price 95 2545.531 JUNDERGROUND WIRE 1 COND NO 2 LIN FT 1600 $3.00 $4,800.00 $1.41 $2,256.00 $110 $2,720.00 $1.41 $2,256.00 96 2545.533 ARMORED CABLE 4 COND NO 4 LIN FT 5180 $9.00 $46,620.00 $5.97 $30,924.60 $8.00 $41,440.00 $5.97 $30,924.60 97 2545.549 SERVICE CABINET SECONDARY TYPE B EACH 3 $700.00 $2,10D.00 $2.170.00 $6,510.00 $2,082.00 $6,246.00 $2,170.00 $6,510.00 98 2545.541 SERVICE CABINET SECONDARY TYPE L2 EACH 1 $800.00 $800.00 $4,770.OD $4, 770.00 $4,866,00 $4,866.00 $4,770.00 $4.770.00 99 2545.545 EQUIPMENT PAD B EACH 1 $500.00 $500.00 $673.90 $673.90 $1,10D.00 $1,100.00 $673.90 $67190 106 2545.602 HANDHOLE EACH 4 $500.00 $2,000.00 $497.00 $1.988.00 $700.00 $2,800.00 $497.00 $1,988.00 101 2545.602 ELECTRICAL SERVICE EACH 4 $3,000.00 $12,000.00 $147.00 $588.00 $100.00 $400.00 $147.00 $588.00 102 2545.602 SERVICE EQUIPMENT EACH 4 $500.00 $2,000.00 $247.00 $988.00 $620.00 $2,480.00 $247.00 $988.00 103 2554.509 GUIDE POST TYPE B EACH 7 $50.00 $350.00 $45.00 $315.00 $50.00 $350.00 $50.00 $350.00 104 2563.601 TRAFFIC CONTROL LUMP SUM 1 $60,000.00 $60,000.00 $29.260.00 $29,260.00 $37,000.00 $37,000.00 $28,000.00 $28.000.00 105 2563.610 FLAG PERSON HOUR 320 $80.00 $19,200.00 $25.00 $8,000.001 $55.00 $17,600.00 $34.00 $10,880.00 106 2563.810 PILOT CAR HOUR 160 $70.00 $11,200.00 $60.00 $8,000.00 $72.40 $11,520.00 $64.00 $10,240.00 107 2564.631 ISIGN PANELS TYPE C SO FT 325 $30.00 $9,750.00 $31.50 $10,237.50 $31.00 $10,075.00 $31.00 $10,075.04 108 2584.531 SIGN PANELS TYPE D SQ FT 440 $40.00 $17,600.00 $34.50 $15,180.00 $32.00 $14,080.00 $32.00 $14,080.00 149 2564.537 INSTALL SIGN TYPE C EACH 12 $104.00 $1,200.00 $125.00 $1,500.00 $150.00 $1,800.00 $150.00 $1,800.00 110 2564.537 INSTALL SIGN TYPE D EACH 1 5 $200.00 $1,000.00 $200,001 $1.000.00 $275.00 $1,375.00 $275.00 $1,375.00 111 2564.537 INSTALL SIGN TYPE SPECIAL EACH 2 $150.00 $300.00 $125.00 $250.00 $125.00 $250.00 $125,00 $250.00 112 2564.552 HAZARD MARKER X4 -2 EACH 3 $100.00 $300.00 $85.00 $255.00 $75.00 $225.00 $75.00 $225.00 113 2564.555 END OF ROADWAY MARKER X4-11 EACH 9 $50.00 $450.00 $100.00 $900.00 $100.00 $900.00 $100.00 $900.00 114 2565.616 REVISE SIGNAL SYSTEM A SYSTEM 1 $20,000.00 $20,000.OD $21.744.00 $21,744.00 $26.800.04 $26.840.00 $22,000.00 $22,000.00 115 2565.616 REVISE SIGNAL SYSTEM B SYSTEM 1 $20,000.00 $20,000.00 $18,140.00 $18,140.00 $26.600.00 $26,600.00 $19,000.40 $19,000.00 116 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 1 7438 $2.25 $18,735.50 $1.35 $10,041,301 $1.35 $10,041.30 $1.60 $11,900.80 117 2573.530 STORM DRAIN INLET PROTECTION EACH 29 $25000 $7,250.00 $150.00 $4,350.00 $200.00 $5.800.00 $200.00 $5.800.00 118 2573.802 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 4 $1,000.00 $4,000.00 $1,000.00 $4,000.00 $1,500.00 $5,000.00 $1,000.00 $4.000.00 119 2573.602 ICULVERT PROTECTION EACH 14 $250.00 $3,500.00 $150.00 $2,100.00 $200.00 $2,800.00 $200.00 $2,800.00 120 2575.501 SEEDING ACRE 6.6 $200.00 $1,320.00 $305.00 $2,013.00 $305.00 $2,013.00 $185.00 $1,221.00 121 2575.502 SEED MIXTURE 260 POUND 6401 $1.00 $640.00 $2,25 41,440.00 $125 $1,440.00 $2.201 $1,406.00 122 2575.502 SEED MIXTURE 328 POUND 5 $50.00 $250.00 $20.00 $100.40 $20.00 $100.00 $8.00 $40.00 123 2575.511 MULCH MATERIAL TYPE 1 TON 13.2 $200.00 $2,640.00 $160.00 $2,112.00 $160.00 $2,112.00 $145.00 $1,914.00 124 2575.511 MULCH MATERIAL TYPE 3 TON 0.1 $1,000.00 $100.00 $1,000.00 $100.00 $1,000.00 $100.00 $250.00 $25.00 125 2575.519 IDISKANCHORING ACRE 6.5 $150.00 $990.00 $50.00 $330.00 $50.00 $330.00 $110.00 $726.00 126 2575.532 FERTILIZER TYPE 4 iPOUND 1 2266 $3.00 $6,798.00 $0.60 $1,359.60 $0.60 $1,359.60 $4.50 $1,133.00 127 2575.570 RAPID STABILIZATION METHOD 2 ACRE 6.6 $500.00 $3,300.00 $300.04 $1,980.04 $300.00 $1,980.00 $445,001 $2,937.00 126 2575.602 SITE RESTORATION EACH 10 $500.00 $5,000.00 $500.00 $5,000.00 $350.00 $3,500.00 $350.00 $3,500.00 L 129 2575.605 SEEDING SPECIAL ACRE 01 $1,000.00 $200.00 $2,000,001 $400,001 $2,000.00 $400.00 $3,500.00 $70D.00 Page 4 I hereby certify that this is an exact reproduction of bids received. Certified By: Ar��'4� License Fda. 44200 Date: May 6, 2013 Page 5 Project: 91747 -00 - MCHD - TH 15 at CSAH 915 Roundabout/TH 75 Mill & Overlay Project Engineers Estimate Duininck Brothers, Inc. Wm. Mueller & Sons, Inc. Knife River Item No. Item Units Quantity Unit Pricee Total Price Unit Price Totai Price Unit Price Total Price Unit Price ITotalPrice 130 25$01603 INTERIM PAVEMENT MARKING LIN FT 25800 $9.10 $2,580.40 $0.45 511,810.09 $0.45 $11,610.00 $0,45 $11,619.00 131 2582.602 PAVT MSSG (LT ARROW) EPDXY (WR) EACH 11 $200.00 $2,200,00 $175.00 $1,925.00 $175.00 $1,925.00 $175.00 $1,925.00 132 2582.602 PAVT MSSG (RT ARROW) EPDXY (WR) EACH 14 $200.00 $2,800,00 $175.00 $2,450.00 $175.00 $2,450,00 $175.00 $2,450.00 133 2582,602 PAVT MSSG (RR XING) EPDXY (WR) EACH 2 $1.000.00 $2,000.00 $950.00 $1,900.90 $950.00 $1,900.00 $954.00 $1,900.00 134 M6160 T SOLID LINE WHITE -PAINT (WR) LIN FT 112947 $0.35 $39.531.451 $0.46 $51,955.62 $0.46 $51,955.62 $0A61 $51,955.62 135 2582.603 8" DOTTED LINE WHITE -PAINT (WR) LIN FT 610 $1.50 $915.00 $100 $1,830.00 $3.00 $1,830.00 $3.00 $1,830.00 136 2581603 1C SOLID LINE YELLOW -PAINT (WR) LIN FT 21402 $0,50 $10,701.00 $0.35 $7,490.70 $0.35 $7,490.70 $0.35 $7,490.70 137 2582.803 4" BROKEN LINE YELLOW -PAINT (WR) LIN FT 8776 $1.00 $8,776.00 $0.35 $3,471.80 $0,35 $3,071.60 $0.35 $3,071.60 138 2582.603 4" DOUBLE SOLID LINE YELLOW -PAINT (WR) LIN FT 9839 $1.50 $14,758.50 $0.70 $6,887.30 $0,70 $6,887.30 $410 $6,887,30 139 2582.693 24" SOLID LINE WHITE -EPDXY (WR) LIN FT 78 $8.00 $624.00 $9,501 $741.00 $9.50 $741.09 $9.59 $741.00 140 2582.603 24" STOP LINE WHITE -EPDXY (WR) LIN FT 355 88.00 $2,840.00 $9.50 $3,372.50 $9.50 $3,372.50 $9.50 $3,372.50 141 2582.603 24" SOLID LINE YELLOW -EPDXY (WR) LIN FT 535 $6.00 $3,210.00 $9.00 $4,815.00 $9.00 $4,815.00 $9.00 $4,815.00 142 12582.618 JGRGSSWALK MARKING -EPDXY (WR) SO FT 2484 $15.00 $37,260.00 $6.50 $16,146.00 $6,50 $16,146.00 $6.50 $16,146.00 Total Base Bid; $5,399,532.85 $5,192,204.01 $5,240,146,43 $5,418,532.27 Total Base Bid: 1$5,399,531851 1$5,192,204.011 $5,240.146.43 55,418,532.27 Totals for Project 01747 -00 $5,399,532.85 $5,192,204.01 $5,240,148.43 $5.418,532.27 % of Estimate for Project 01747 -00 -3.84% -2.95%1 1 0.35% I hereby certify that this is an exact reproduction of bids received. Certified By: Ar��'4� License Fda. 44200 Date: May 6, 2013 Page 5 HUTCHINSON CITY COUNCIL Cityaf� Request for Board Action i Agenda Item: Project Award for Railroad Depot Site Remediation (L8A /P13 -08A) Department: PW /Eng LICENSE SECTION Meeting Date: 5/14/2013 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency N/. Attachments: Yes BACKGROUND /EXPLANATION OFAGENDA ITEM: The City received bids (see attached Bid Tabulation) for the Railroad Depot Site Remediation project letting on Tuesday, May 7th. The apparent low bidder is Frattalone Companies of St. Paul, Minnesota, with a bid of $399,849.15 (approximately 11 % higher than the Engineer's Estimate). City staff will provide a brief overview of the project scope, bids and construction time frames. City staff has worked closely with project stakeholders as this project has proceeded to address any potential design and construction related issues. The necessary Resolutions (bid amounts noted) to award this project are attached to this memorandum. We recommend approving the attached Resolutions. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 551,000.00 Total City Cost: $ 258,000.00 Funding Source: Community Improvement Fund Remaining Cost: $ 293,000.00 Funding Source: State DEED Grant RESOLUTION NO. 14146 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 8A /PROJECT NO. 13 -08A Whereas, pursuant to an advertisement for bids forthe furnishing of all labor and material forthe improvement of: Railroad Depot Site Remediation; by construction of grading, soil disposal, restoration and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Frattalone Companies of St Paul MN $399,849.15 Rachel Contracting of St Michael MN $478,771.00 R & R Excavating Inc. of Hutchinson MN $598,758.23 Hjerpe Contracting Inc of Hutchinson MN $657,094.00 Duininck Inc of Prinsburg MN $686,561.50 and whereas, it appears that Frattalone Companies of St Paul MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Frattalone Companies of St Paul MN in the amount of $399,849.15 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2013. Mayor City Administrator CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 8A /PROJECT NO. 13 -08A RAILROAD DEPOT SITE REMEDIATION BID OPENING: 05/07/2013 AT 10:30 AM ENGINEER'S ESTIMATE $360,000.00 COMPLETION DATE: 06/14/2013 Frattalone Companies Rachel Contracting R & R Excavating Inc Hjerpe Contracting Inc Duininck Inc 3205 Spruce St 4125 Napier Ct NE 1149 Hwy 22 South 116246 Hwy 15 S 408 6th St St Paul MN 55117 St Michael MN 55376 Hutchinson MN 55350 P O Box 517 P O Box 208 } H tome @frattalone asmith @rchel michelle @ rrexcavating.net Hutchinson MN 55350 Prinsburg MN 56281 z V H companies.com contracting.com 320 - 587 -5918 kurt @hjerpecontracting.com estimator @duininck.com M a ITEM DESCRIPTION ? Q 651 -484 -0448 763 -424 -1500 Fax 320 - 587 -1044 320 - 234 -8305 320 - 978 -6011 U Fax 651 -484 -7839 Fax 763 -424 -1501 Fax 320 - 234 -7305 Fax 320 - 978 -4978 _ a BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL $478,771.00 $598,758.23 $657,094.00 $686,561.50 1 2105.501 COMMON EXCAVATION (EV) (P) CY 8935 $4.55 $40,654.25 $8.40 $75,054.00 $5.69 $50,840.15 $9.00 $80,415.00 $13.50 $120,622.50 2 2105.522 SELECT GRANULAR BORROW (CV) (P) CY 455 $9.60 $4,368.00 $19.00 $8,645.00 $19.26 $8,763.30 $17.60 $8,008.00 $21.00 $9,555.00 3 2105.523 COMMON BORROW (CV) (P) CY 8832 $9.30 $82,137.60 $9.50 $83,904.00 $16.85 $148,819.20 $16.00 $141,312.00 $30.00 $264,960.00 4 2105.609 DISPOSAL OF CONTAMINATED SOIL TON 14296 $17.80 $254,468.80 $20.50 $293,068.00 $26.38 $377,128.48 $29.00 $414,584.00 $19.50 $278,772.00 5 2557.517 TEMPORARY VEHICULAR GATE - 2' EA 2 LENGTH $816.50 $1,633.00 $950.001 $1,900.00 $497.70 $995.40 $800.001 $1,600.00 $700.00 $1,400.00 6 2557.603 TEMPORARY CHAIN LINK SAFETY FENCE LF 1260 $6.95 $8,757.00 $7.50 $9,450.00 $6.06 $7,635.60 $6.00 $7,560.00 $5.95 $7,497.00 7 2573.502 SILT FENCE - MACHINE SLICED LF 1260 $2.75 $3,465.00 $2.50 $3,150.00 $1.91 $2,406.60 $1.50 $1,890.00 $1.50 $1,890.00 8 2573.530 INLET PROTECTION EA 3 $408.50 $1,225.50 $200.00 $600.00 $68.20 $204.60 $75.00 $225.00 $75.00 $225.00 9 2573.602 CONSTRUCTION ENTRANCE EA 2 $1,570.00 $3,140.00 $1,500.00 $3,000.00 $982.45 $1,964.90 $750.00 $1,500.00 $820.00 $1,640.00 TOTAL LETTING NO. 8A /PROJECT NO. 13 -08A $399,849.15 $478,771.00 $598,758.23 $657,094.00 $686,561.50 Pagel of 1 Minnesota Holiday - Fishing Opening To: The Resident's of the Hutchinson Fire District, Council, and Visitors to this site From: Brad Emans, Fire Chief Date: 05/01/2013 This is the official monthly report on the various activities of the Hutchinson Fire Department for April 2013. Fire Department Response: The Fire Department responded to 27 emergency calls for service in the month of April. "Fire Officer Only" Response: A "fire officer off" responded to 10 calls in April saving the Hutchinson Fire District the cost of a "general" alarm estimated at $1,820.00 for the month. Response Time (First Truck "Out of the Door"): April — 3 minutes 6 seconds. Example of a Few of the Calls your FD responded to: • A fire officer responded to an unknown "smell" in a manufactured home in the southwest part of the city, the fire officer checked the home and found a melted plastic lid in the bottom of a dishwasher; • Firefighters responded a possible residential structure fire in the southwest part of the city when a neighbor called in indicating that the neighbor's entire house, yard, and street were covered in smoke. Firefighters determined that the homeowner was starting a fire in his fireplace and just used too much kindling; • Firefighters responded to a dumpster fire in an enclosed fence with five other dumpsters at a business in the southwest part of city. The cause of the fire was discarded smoking material; • Firefighters responded to a three vehicle crash east of Hutchinson. One of the vehicles was on fire and another had two victims trapped inside from the crash. Firefighters extinguished the vehicle fire first to reduce the life safety hazard and then extricated the two victims; 1 • Firefighters responded mutual aid to the Dassel FD for a large grass fire in the southeast part of their fire district. Firefighters were on scene approximately 3 hours; • Firefighters responded to a fire alarm at a church school in the northwest part of the fire district. Lightning was active in the area at the time of the alarm. Type of the Calls for the Month: City Type of Call Number Residential 6 Commercial /Industrial 6 Multi - Family 0 School 0 Grass 0 Medical 4 CO 1 Rescue 0 Haz -Mat Leak/Spill 0 Vehicle 0 Sky -Warn 0 Mutual Aid 0 Total 18 Structure Fires 0 Arson 0 Rural Type of Call Number Residential 3 Commercial / Industrial 2 School 0 Farm Building 0 Grass 0 Medical 3 CO 0 Rescue 0 Haz -Mat Leak/Spill 0 Vehicle 0 Mutual Aid 1 ( Dassel FD) Total 9 Structure Fires 0 Arson 10 • Page 2 Training: Firefighters Trained on the Following Topics /Equipment: • Several firefighters attended the annual "Sky- Warn" class put on by McLeod County Emergency Management. We obviously do not allow firefighters that have not completed the workshop to respond when severe weather is imminent; • With the assistance of Hutch Auto and Truck Parts our firefighters had the opportunity to practice several auto extrication techniques on three different types of vehicles; • With the assistance of Hansen Gravel our firefighters were able to complete a refresher class on ice and open water rescue techniques; • Firefighter completed the preparation for the grass / wild land fire season and prepared all of the emergency response vehicles for summer. Fire Prevention / Public Relations / Other Information: • The FD participated in the yearly "We Care about Our Kids" at the Hutch Mall. The event is organized by the McLeod County Sheriff's Department; • A Fire Officer participated in the annual Jaycee "Babysitting Clinic" safety class. This year well over 60 young people attended the class and are now ready to safely take care of your most precious item ... your children; • A Fire Officer gave a fire extinguisher / car fire class for the Saturday Night Car Club; • The month of May will be the start of "Rental Inspections" in Hutchinson. Approximately 800 inspections are currently scheduled. Measurements: 1. Number of calls that required more than one engine, four firefighters and one IC in April: 4 2. Number of Calls that required investigation in April: 2 3. Estimated dollars "saved" in property (building and contents) by the fire department response for the month of April: $0 4. Estimated dollars "lost" in property (building and contents) to fire in April: $500 • Page 3 Hutchinson Public Library Board Minutes Monday, March 25, 2013 Present: Guy Stone, Dianne Wanxek, Roger Vacek, Mary Christensen, Stacey Nass and Mary Henke, Ex- Officio. Jon Ross and Abby Dahlquist were absent. Roger called the meeting to order. The minutes from the February meeting were reviewed. Guy motioned to approve the minutes and Roger seconded the motion. Motion passed. Old Business: 1. Roger presented a report on the PLS Executive/Finance meetings that were held on February 28th and March 21St Homework Help Electronic Library for Minnesota —This is an on -line tutoring service available for students in the metro area in grades 3 -12. There was discussion about the desire to expand this service to greater Minnesota. Roger provided a handout regarding this service. A request to the Minnesota Legislature is being made to fund this service for the state. 2. "Meet the Author" event with Julie Kramer program will be presented on Monday, April 15th at 7:00 pm. Board member should plan on arriving at the library by 6:15 to help with setup. 3. Library Board replacements for Guy Stone and Abby Dahlquist whose terms will be up in April. Contact Mary Hodson from the Hutchinson Chamber — Communicate to the HCLD (Hutchinson Community Leadership Development) class. Julie Lofdahl has expressed an interest. Bev Wangerin was suggested as a possibility. Marsha Anderson, horse trainer, was suggested but not a Hutchinson resident. The mayor may have some suggestions about board members and will ultimately appoint the new members. New Business: 1. Ron Shimanski has been appointed to replace Bev Wangerin on the PL5 Board. 2. Elections for positions that need to be filled will take place when the new members join the advisory board. Positions to fill: President, Vice President, and Secretary. 3. Retirement party for Mary Henke will take place on her last day of work at the library, Friday, June 7th Cake, cookies, coffee and lemonade will be served from 4:00 -6:00 pm. Melissa from the city will be asked to plan the event. 4. Library website. A new template has been designed for the library. From the Pioneer Land website go to Library Information and then Hutchinson. littp : / /www.liutchi?ison.lib.Fnn.tlS/ Next Meeting: Monday, April 22"d at 4:30 pm. Dianne motioned for the meeting to be adjourned and Mary C. seconded the motion. Meeting adjourned. Resource Allocation Committee April 2, 2013 4:00 PM Hutchinson City Center Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum (Contributing Participants) Meeting Minutes L 2013 Infrastructure Improvement Plan — review identified project scopes, costs and timeframes costs - Kent E. reviewed the current 2013 Infrastructure Improvement Plan worksheet. The current major items of discussion included the timing/coordination of the Railroad Depot work and the environmental engineering costs associated with that project. Also, the possibility of expanding the scope of the 2013 Pavement Management Program project to capitalize on very favorable hid prices was reviewed with it being decided that further analysis will be completed by City staff to determine if this is in the best interest of the City. 2. Water Street Garage Site — review the potential of acquiring the MnDOT facility in the future - John O. reviewed the possibility of the City acquiring the MnDOT Water Street garage facility /site. RAC members provided insight and direction in regards to the content of a potential property transfer agreement. City staff will continue to explore this opportunity in conjunction with MnDOT representatives. 3. Other Discussion MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, March 27, 2013 Call to order — 3:00 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson; Vice President Leon Johnson; Secretary Monty Morrow; Commissioner Anthony Hanson; Commissioner Craig Lenz; Attorney Marc Sebora; General Manager Michael Kumm. Guest: Paul Harvego of Conway, Deuth & Schmiesing 1. Approve Minutes of: February 21, 2013 Special Meeting and February 27, 2013 Regular Meeting The minutes of the February 21, 2013 special meeting and February 27, 2013 regular meeting were discussed. A motion was made by Commissioner Hanson, seconded by Secretary Morrow, to approve the February 21, 2013 special meeting and February 27, 2013 regular meeting minutes. Motion was unanimously carried. 2. Approve Financial Audit for 2012, Presentation by Paul Harvego of Conway, Deuth & Schmiesing Paul Harvego of Conway, Deuth & Schmiesing was welcomed to the meeting. Mr. Harvego presented the 2012 financial audit. Overall, HUC is in a net positive position even with decreased revenues in 2012. A motion was made by Vice President Johnson, seconded by Commissioner Lenz to approve the 2012 financial audit. Motion was unanimously carried. (Audit attached.) 3. Ratify Payment of Bills for February 2013 The February 2013 payables were discussed. A motion was made by Commissioner Lenz, seconded by Commissioner Hanson to ratify the payment of bills in the amount of $3,112,758.58 (detailed listing in payables book). Motion was unanimously carried. 4. Approve Financial Statements /Budget Year to Date GM Kumm presented the February 2013 financial statements /budget year -to -date. After discussion, a motion was made by Commissioner Hanson, seconded by Vice President Johnson to approve the financial statements /budget year -to -date. Motion was unanimously carried. 5. Approve O & M Agreement for McLeod 230/115 kV Transmission Substation and Glencoe Delivery Facilities GM Kumm presented the O & M Agreement for McLeod 230/115 kV Transmission Substation and Glencoe Delivery Facilities explaining this does not impact HUC. HUC is only a signatory. GM Kumm recommended approval, pending attorney review. A motion was made by Commissioner Lenz, seconded by Commissioner Hanson. Motion was unanimously carried. (Agreement attached.) 1 6. Review Policies and Requirements Booklet GM Kumm presented the policies and requirements booklet, sections: • Meter Testing — Electric • Other Employment • Tree Removal or Trimming This is part of HUC's policy review and no changes are requested at this time. 7. Approve Changes to Exempt and Non - Exempt Handbooks GM Kumm presented changes to the exempt and non - exempt handbooks, sections: • Conflict of Interest • Other Employment • License Requirements for Utility Vehicle Operation Changes were made to sections: conflict of interest and other employment for clean -up purposes only. Discussion held regarding the proposed changes to section: license requirements for utility vehicle operation. The Board recommended Jan further review this section in regard to new hires. After discussion, the Board tabled agenda item 7 until the April regular commission meeting. 8. Rescind Exempt and Non - Exempt Handbooks, Section: Firearms Jan Sifferath reported back to the Board after her further review of the discipline policy and reviewing other utilities' policies regarding zero tolerance. Jan's recommendation was to rescind the Firearms policy to be replaced with the Violence in the Workplace policy. The Board recommended adding firearms verbiage to the new policy, Exempt and Non - Exempt Handbooks, Section: Violence in the Workplace. After discussion, the Board tabled the Firearms policy until the next regular commission meeting. 9. Approve Exempt and Non - Exempt Handbooks, Section: Violence in the Workplace After discussion, the Board tabled this policy until the next regular commission meeting. 10. Approve Requisition #5241 — Unit 1 Controls Upgrade Steve Lancaster presented requisition #5241 — unit 1 controls upgrade. This was a 2013 budgeted item. After discussion, a motion was made by Secretary Morrow, seconded by Commissioner Hanson to approve requisition #5241 — unit 1 controls upgrade for $1,090,013.00, from General Electric. Motion was unanimously carried. (Requisition attached.) 11. Approve Requisition #5254 — Plant 2 Cooling Tower Screens Steve Lancaster presented requisition #5254 — plant 2 cooling tower screens. This was a 2013 budgeted item. After discussion, a motion was made by Commissioner Lenz, seconded by Vice President Johnson to approve requisition #5254 — plant 2 cooling tower screens for $32,383.13, from Midwest Towers, Inc. Motion was unanimously carried. (Requisition attached.) 2 12. Discuss HUC Adjacent Land GM Kumm presented a plat map and history of the land for sale adjacent to HUC. This is for review as a consideration if the land fits HUC's current needs. (Plat attached.) 13. Discuss PILOT Workshop Discussion held regarding another PILOT workshop to be held mid -April to review the six alternative recommendations GM Kumm provided for the PILOT. The Board's goal is to come to a consensus as to what is the best alternative to present to the City of Hutchinson. 14. Declare April 10, 2013 Breakfast Meeting as an Open Meeting A motion was made by Commissioner Lenz, seconded by Commissioner Hanson to declare the HUC Open House scheduled for April 10, 2013, at 7:00 a.m. as an open meeting. Motion was unanimously carried. 15. Communication from the City Administrator City Administrator Carter was absent. 16. Division Reports Finance — Jared Martig • Finished up 2012 filings. • Received $33,300 for HUC's mutual aid with Superstorm Sandy; $3,700 yet to be received. Electric — Steve Lancaster • Received custody of unit 5; working on punch list items. • Will run unit 5 and conduct a heat rate test the week of April 15. • HUC operator retiring the end of April; advertised to fill position. • MMUA has generation workshop which HUC will be featured in to include touring both plants. Business — Jan Sifferath • New HUC electrician starts March 28. • Working on HUC succession plan. Natural Gas — John Webster • Northern Border Pipeline is running pigs over their pipeline April 3 and 4; should not have a great impact on HUC. • Transportation and O & M agreements between HUC and City of Brownton being reviewed by McGrann Shea Carnival Straughn & Lamb. • Meeting with Mike Kumm, City of Brownton and United Farmers Coop next Tuesday. • Met with Ryan Ellenson and Great River Energy regarding the cathodic protection study from GRE conducted on HUC's gas transmission line. 3 • The HUC- sponsored Damage Prevention meeting on March 7 had an all -time high of over 220 people and 28 attending. • Annual drug and alcohol program review being conducted at HUC on April 3. • Attending Midwest Energy Conference in Denver on April 10 and 11. • Submitted EPA greenhouse gas emission report. GM Kumm reported: • MMUA will write an article about the City of Brownton forming a municipal natural gas utility. Also, the transportation and O & M agreements between HUC and the City of Brownton will be completed by Summer 2013. • The summary of the legal opinion provided regarding the possibility of HUC generating electricity into the market. • The Energy Omnibus Bill on the house side is catering to solar power. • The total cost of unit 5 project is approximately 10 percent under budget. 17. Legal Update Nothing to report Unfinished Business • Discuss Pre -Pay for Natural Gas Nothing to report. • Discuss Credit Card Payments Nothing to report. • Discuss Criteria for New Commissioner Candidates President Bordson will modify the matrix Attorney Sebora distributed. He also requested that Commissioners and HUC staff send names of potential candidates to Kim Koski. Using the matrix, the candidates will be value ranked then presented to the City Council with HUC's recommendation. New Business None There being no further business, a motion was made by Commissioner Hanson, seconded by Commissioner Lenz to adjourn the meeting at 5:03 p.m. Motion was unanimously carried. ATTEST: Dwight Bordson, President 12 Monty Morrow, Secretary MINUTES Special Meeting — Hutchinson Utilities Commission Tuesday, April 16, 2013 Called to order at 12:01 p.m. Members present: President Dwight Bordson; Vice President Leon Johnson; Secretary Monty Morrow; Commissioner Anthony Hanson; Attorney Marc Sebora; General Manager Michael Kumm. Members Absent: Commissioner Craig Lenz. Guests: Jeremy Carter (City), Mayor Steve Cook and Council Member Chad Czmowski. President Bordson presented agenda item #2 first, regarding the criteria for new HUC commissioner candidates. Recommended changes from the Board and HUC staff on the new commissioner matrix were reviewed. This will be added as an agenda item to the May regular commission meeting for further discussion. GM Kumm presented a summary of recommended alternatives to the existing PILOT formula. Commissioner Hanson commented he liked the alternative based on retail revenues only, as those revenues appear to be steady. Commissioner Hanson would like to see two to three years of historical wholesale financials to show specifically what HUC can and cannot afford. He also suggested excluding shared services from PILOT with the exception of roadway lighting. Commissioner Morrow expressed concern that the retail side would bear costs for the wholesale side, when splitting the business into retail and wholesale. This will be added as an agenda item to the April regular commission meeting for further discussion. A motion was made by Commissioner Hanson, seconded by Secretary Morrow to adjourn the meeting at 1:03 p.m. Motion was unanimously carried. ATTEST: Dwight Bordson, President Monty Morrow, Secretary LJA RA Hutrhins�n Flt�i }sink $ Redevelopment Authority Rg4ular Board Meeting Tuesday, March 19, 2013, 7:00 AM C'AM. 'ro ORD1?R: C.h.airmun Becky Felling called the meeting to order. Members Present: Clary Pore icr_ -foe I [raft acid I ouAim 1- 1o[nit]UiSt. Staff 11resen1. Jealt Ward mid Jkidy ['lemming. 2. ("ONS1DFRATION OF [11INtJ 'I'F.5 OF - rHi R1`6U1.AR BOA RD M1-1 °171N(; ON FEBRUARY 19, 2013 Jail Kraft Izluvui to approve the lltirttttes uf't17e regular board meeting as written. LouAnn Holmquist seconded and the motion carried unamillousl4•. 3. FINANCIAI, 14-113ORf1S I. -ouAmi Ilolmgitist moved to approve the City Center General I'und payments of S 3,21 1.27 for cheeks 8239 to 8 248 and the February 201 i City Center I Inancial Statements. And the Park Towers paynit'nts ol'$57,0 l +.e3,8 for checks 12305 to 12333 and consideration cat' Park Towers Revised December 31, 20 121' Vinancial Statements and January 30, "?f) U .loci Kraft seconded and the motion carried unt11lill10t.isl�. 4. PARKT[.]WI?,RS UPDATE March 2013 []ccuparlCV Report: 99 %. Because of some past issues we are now getting protessiunal rental history reports. including verification or }past addresses_ on applicants. To build tip the waitine, list, zi new il]e L'ntI , }3rol,�'lirlll lia-i 13evla iitll.11etltclitecl Mlerc euli-erlt tinarltS 1.u[er it Friend. Jean Ward updated the Board on the second large boiler replacemem prnject. Things are moving along. Tlie RF I "s are in and N i[I be having, all In -take meetim, with N1IIFA this week. Jealt Ward reviewed a memo with the Board on the decrease oi•2013 operating funds. .Irian is looking at whys to he mare cffi.cient with preventative rnaintenarlce. 5. 734 S[)UTHVVII W DRIVE UPDATE Judy Flemming gave the Roard a progress report on the rehab on 73.1 SoLrtilview Drive: they are working on the attic vents and wfdits. o. CONSIDERATION N CAF REV1S10] 1{112 llti'f'C1IINSUN 11R.A 1li)Mt? 1MPRC?VF1GiF;N'I LOAN PROGRAM (HII.P) a. LotlAnn Holmquist moved to approve the revision of the Hucchin tm HRA 1-Iclme Tniprovernent Lean Program Mll_,11). Gary Forcier semided and the motion carried unanimously. b. Joci Kraft inovcd to approve the FrQituLl HELP Loan cticltingent to I..oun Review Committee approval. I.ouAnn Iloi iquist seconded and the motion Carried unanimously l PDA'1 I: ON1 1 r107 LEWIS AVE, The purchase agreement will bQ going to the owner this week. We are still waiting can the ren-ioval of the inedical [tells on tile property. POINT T IN'IIMH I10NIEL1 SS COUNT SUMMARY Jean Ward mviewed with the Board the results 01'111e survey. 1r f..l :si• I I 1 1? fill , 1Bali" :. 9. C{l!.[MLTNICA'1'IUNS a. Copy of flow r•1'ollit presejlwtion o)f the H.RA Year Ead RQpcm gilen to the Cily Council. b. 5CDl' Rehaf) l .oun Cm mininWation with City Attorileti 10. ADJOURNMINT €..mAnrn I10111iLluist 1110\C i to aCljourn. 1-here being sic) other business, Chairillan Becky f=elling, dcclarW (lie Illee in_, �idjuumed. Recordud by Jean Ward, JIRA r'NeCUtive Director f.aVunnc ilaiiscii. 'S ecretaryll'reasurer• Planning, Zoning and Building Dept. Monthly Report April 2013 Building Department Permit Activities A Commercial Remodel 105 2nd Ave SW Reroof $10,000; 2 Century Ave SE monument sign $13,000 Other Building Inspection Activities Evergreen Meals served in April Week of 04/2012 04/2013 2012 Year to Date 2013 Year to Date Total Number Inspections 103 95 303 547 % of Inspections done within 24 HRS N/A 100.0% N/A 99.46% Total Number Plan Reviews N/A 21 N/A 29 % of Plan Reviews completed in 21 Days N/A 100% N/A 100% Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Year to Date Number Permits & Valuation Commercial (new) 0 183 0 $0.00 0 99 1 $38,400.00 Commercial ( additions /remodels) 7 $159,300.00 8 $47,100.00 A 19 $1,070,000.00 21 $371,202.00 Total Commercial 7 $159,300.00 8 $47,100.00 19 $1,070,000.00 22 $409,602.00 Industrial (new) 0 0 0 0 Industrial (additions /remodels) 1 $625,000.00 0 1 $625,000.00 0 Total Industrial 1 $625,000.00 0 $0.00 1 $625,000.00 0 $0.00 Fire Sprinkling 0 $0.00 1 $0.00 2 $1,600.00 2 $3,000.00 New Residential 0 1 $188,000.00 1 $188,000.00 Residential misc (additions /remodels) 16 $69,594.00 16 $61,900.00 32 $195,664.00 39 $242,300.00 Set Fee permits (reside, reroof, window) 67 37 123 62 HRA Permits 3 $17,671.00 0 9 $57,671.00 0 Subtotal Building Permits 94 $871,565.00 63 $297,000.00 186 $1,949,935.00 126 $842,902.00 Mechanical 12 $34,151.00 11 $50,000.00 40 $138,651.00 51 $142,023.00 HRA Mechanical 0 0 0 2 Plumbing 9 6 21 17 HRA Plumbing 0 0 0 1 Signs 5 9 $91.00 44 40 $555.00 Total Valuation 11201 $905,716.00 89 $347,091.00 12911 $2,088,586.00 237 $985,480.00 *Set fees not included in valuation A Commercial Remodel 105 2nd Ave SW Reroof $10,000; 2 Century Ave SE monument sign $13,000 Other Building Inspection Activities Evergreen Meals served in April Week of Hutchinson Park Towers Silver Lake Glencoe Brownton Stewart 4/1-4/6 230 179 64 176 31 67 4/7-4/13 193 182 59 184 40 61 4/14-4/201 268 157 58 150 30 52 4/21-4/27 261 167 63 183 39 58 4/28-4/30 99 61 25 66 11 22 Total 1051 746 269 759 151 260 Total Meals served in March 3236 Dates Closed April 11 & 19 Snow Storms Planning and Zoning Monthly Activities MonthNear: April, 2013 Activity Number Additional Info. Number of Planning Applications Reviewed and 3 Conditional use permit by Village Processed Ranch -851 Dale St, Vacate easements at 32 Lynn Rd SW, Amend Zoning Ordinance regarding garages Number of Joint Planning Board Applications 2 Conditional use permit and Variance Reviewed and Processed for feedlot Number of Planning Commission Meetings 1 Vacation of Easements - Walgreens Addition Conditional use permit - Habitat house without garage Number of Joint Planning Meetings 1 Variance for setback in shoreland Number of Zoning Reviews for Building Permits 11 (Compliance with Zoning Code) Number of Land Use Permits Issued -(Fences, 6 small sheds, patios, driveways, detached decks, etc.) Number of Zoning Review for Sign Permits 10 Number of Predevelopment/Pre Application 5 Met with County Zoning staff Meetings Met with Dunhams Architect EDA Director interviews Met with Brad Emans re: Prince of Peace Met with HRA on Imagine Hutchinson Number of Misc. Planning Meetings 21 Spoke at Kiwanis Spoke at Rotary Met with Terry Davis on Downtown Plan Management Team meetings - 4 Harrington Merrill meeting Resource Allocation Depot meeting Parks garage meeting Software Demo - 2 Public Arts Commission - 3 City Council Dakota Rail Building Facility Software SAC /WAC Meeting Walgreens Easement Meetings Number of Zoning Enforcement Cases 1 Jefferson Street hoop building Number of Walk -In Customers Served 421 Site Visits 6 Misc. Site visits Dan Jochum attended the APA Conference in Chicago — April 13 -17 and Flood Plain training in Mankato — April 24