06-18-2009 APM+HUTCHINSON AIRPORT COMMISSION
June 18, 2009
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Chuck Brill, Doug McGraw, Dick Freeman, Juli Neuharth; Mayor Steve Cook
Members absent: Joel Schwarze
Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Andy Nissen, tenant;
Joe Dooley, tenant
Meeting called to order at 5:33 p.m. There was a quorum of members present.
1. Approve Minutes of Mav 21, 2009 meetings
Motion made by Neuharth, second by McGraw to approve minutes. Unanimous approval.
2. Airport Commission
Doug McGraw (to 09/09, first full-term) Joel Schwarze (to 09/10, first full -term)
Chuck Brill (to 09/11, second full -term) Dick Freeman (to 09/12, first full -term)
Juli Neuharth (to 09/13, first full-term) Steve Cook (Council representative)
3. Review Updated Hangar Assignments
Updated map — An updated map was presented to the Airport Commission by City staff
Updated priority list
Hangar activity: One open hangar available. No hangar activity
4. Operational Issues (Open Proiects)
2009 Project— Olson reported the request made to Tracy Airport for $93,000 of AIP funding to be
transferred to our project was granted. Project bids were opened at 2:00 p.m. this afternoon. Olson
reported there were 13 bidders. Bids ranged from $274,680.88 to $395,254.00. The apparent low bid was
from KUE Contractors, Inc. of Watkins, MN. Bids will be reviewed by TKDA and City staff prior to
recommending an award to be done by the City of Hutchinson. Revised project budget is as follows:
Project revenues
City of Hutchinson AIP Funding
City of Tracy AIP Funding transfer
City of Hutchinson
Total Project revenues:
Project expenditures
$340,000 (current)
$ 50,590 (current, $93,000 avail.)
$ 20,560 (collected through lease)
$411,150
Engineering contract (pre- design, design) $ 64,000
Engineering contract (construction, post - construct) $ 45,000
Construction $274,681
Construction contingency (10 %) $ 27,469
Total Project expenditures: $411,150
Revised Project Schedule
June 18 —
Received and opened bids, Airport Commission meeting
June 18 -23 —
Review bids, revise project estimates, approve supplemental construction management
agreement, receive federal grant.
June 23 /July —
Review design/build project drawings /specifications, shop drawings, approve materials
Aug thru Oct —
Construction
Sept thru Nov —
Reimbursements received /Construction complete
Dec to Mar '10 —
Close federal grant
Approval of the project remains contingent upon approval by federal and state authorities and upon funding
(incl. receiving related federal funding, state grants, City commitments, etc).
5. Future Proiects
Minnesota 99's — I have made contact with the Minnesota 99's. They are planning to come on July 3 -4 to
paint the compass rose. City staff will be preparing the site, putting together the necessary supplies, and
will supply lunch for those working on the project. A request was made by the FBO to consider another
weekend for the work. City staff will contact MN 99's to see if that is feasible, or if traffic will present a
problem for work.
Helicopter Operations — The various zones for the helicopter pad have been painted. Staff will be working
with Life Link III with regard to their concrete pad once we know about the hangar project.
Well &Septic System Decommissionin — Staff are still awaiting news from the McLeod County Soil &
Water Conservation District about their participation in V2 the cost of capping the well. When we get the
green light from them, we'll decommission these systems.
4. Other Discussions/ New Business
Hangar Project — Olson reported that City staff had removed the oil/water separator tank located just south
of the existing maintenance hangar. When excavation was made, the footprint of the tank was found to be
bigger than expected. City staff considered moving the tank east, along the west edge of the parking lot on
the SE corner of the existing maintenance hangar. After discussion with the excavation contractor, it was
determined that moving the tank was unfeasible, insofar as the size of the tank and the cost of moving the
tank. After speaking with a local mechanical/plumbing contractor, it was determined that it would be most
feasible to include an oil/water separator in the new building that would handle flow from the existing
maintenance hangar.
The tank had been a limiting factor in design of the new hangar. Because the tank was removed and
because of positive bids received on the project, Airport Commissioners directed staff to determine whether
extending hangar dimensions, particularly width, would be feasible from a financial perspective and a
design perspective. Per the revised project budget there could be nearly $70,000 of funding available for
expansion of the hangar dimensions (about $42,400 available from AIP transfer and about $27,600 from
construction contingency). Commissioners discussed several options for extending hangar dimensions,
which included a wider and longer hangar, and considered attaching the new hangar to the existing
maintenance hangar.
City staff will be reviewing the change order necessary to address the oil/water separator for the existing
maintenance hangar and will also check at that time to see if extending the hangar dimensions is feasible.
Airport Commissioners adjusted their normal meeting schedule to allow a meeting prior to the next City
Council meeting. It is likely the change orders would be acted upon at the July 14 City Council meeting
and Commissioners requested an opportunity to review the change orders prior to the City Council
meeting.
At 6:20, a motion to adjourn was made by Neuharth, second by McGraw. Unanimous approval.
NEXT MEETING: regularly scheduled for July 9, 2009