11-20-2008 APM+HUTCHINSON AIRPORT COMMISSION
November 20, 2008
5:30 p.m.
Airport Arrival/Departure Building
Minutes
Members present: Chuck Brill, Doug McGraw, Dick Freeman, Joel Schwarze; Juli Neuharth;
Members absent: Mayor Cook
Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Others present: Andy
Nissen, Tim Miller, Joe Dooley, tenants. Roger Miller.
Meeting called to order at 5:32 p.m. There was a quorum of members present.
1. Approve Minutes of October 16, 2008 meeting
Motion made by Freeman, second by Neuharth to approve minutes. Unanimous approval.
2. Airport Commission
Commissioners reviewed terms of membership:
Doug McGraw (to September 2009, first full-term)
Joel Schwarze (to September 2010, first full-term)
Chuck Brill (to September 2011, second full -term)
Dick Freeman (to September 2012, first full-term)
Juli Neuharth (to September 2013, first full -term)
Steve Cook (Council)
3. Review Updated Hangar Assignments
Commissioners reviewed updated hangar map and priority list. No changes were made.
4. Operational Issues (Open Proiects)
Olson reported final billing, reimbursement and project closeout are being worked on for the 2008 project.
5. Future Proiects
Commercial Hangar — Olson reported all application work to FAA & Mn/DOT has been completed for
commercial hangar at the airport.
Hutchinson has $190,000 of AIP money carried forward, plus another $150,000 for FY2009. However,
because FAA is operating on a continuing resolution, only $144,375 is available.
This amount will more than cover the engineering, architectural for the building. A contract with TKDA
was approved by the City Council at their October 28 meeting. The contract is for the site located next to
the terminal, based on cost estimates provided by TKDA ($400,000 for the site next to the terminal and
$480,000 for the southerly site). The cost of providing additional engineering services for the southerly site
would have been another $10,000. Also, some necessary utility items for the southerly site were not
included in the estimate (i.e., flammable waste trap, sewer connection, water connection).
At this point, the engineering /architectural will proceed and, assuming that FAA is granted another
continuing resolution or specific funding for the remainder of the fiscal year, advertise for bids in late
winter or early spring. Construction would likely be done in spring, with construction being completed
sometime in early summer.
If FAA funding is not secured before the deadline, a project will be submitted for the
engineering /architectural only so the airport can be reimbursed for those costs.
Very Rough estimates of the project:
Construction $400,000
Engr /Arch/Legal $ 64.000
$464,000
Quarters ($100,000)
FAA Eligible $364,000
City share (5 %) $ 18,200
FAA share (95 %)$345.800*
FAA Eligible $364,000
Quarters $100.000
Total project $464,000
*FAA share ($190,000 carry forward + $150,000 for FY2009 + $5,800 for FY2010). To -date, only
$144,375 of total FAA funding is available.
4. Other Discussions/ New Business
Fairgrounds Property Swap City Council and County Board have agreed to the land swap. Construction
on pond is complete. Closing on the property should take place prior to year end. Olson reported that the
fence line will be removed this fall/early winter between the existing alfalfa field on the north end and the
land acquired. The field will be farmed as an alfalfa field next spring.
Airport Minimum Standards — Olson provided access to the airport minimum standards, which are available
at: http:// www. ci. hutchinson .mn.us /pdf /apminstandards.�df that identifies necessary requirements for
conducting business operations at the airport. The standards outlined in the document must be met, but the
Airport Commission does have some latitude on exactly how operations meet the necessary requirements.
A request has been made by Karl Heisel to establish an office at the airport to conduct flight training
operations. At this time, the only space available for office space is the old terminal building. If, in the
Airport Commission's opinion, Karl can meet the expectations of the minimum standards, a lease rate for
that space would need to be determined.
A motion was made by Freeman; second by Neuharth to table the request until a detailed proposal was
received. Unanimous approval.
2009 Bov Scout Camporee — Tim Miller reported he was working with the Boy Scouts to get permission to
use the airport for a Fall Camporee on September 25 2009. The Boy Scouts would be staying at the
fairgrounds, but would be using airport property for merit badge stations and an air show. The Boy Scout
organization will be filing with FAA for a show permit. The Boy Scout organization will provide portable
restrooms on the airport during the event.
A motion was made by Schwarze, second by Freeman to allow the Boy Scout Camporee at the airport on
September 25, 2009, based on receipt of permit for the air show.
U.S. Air Force T -33 Jet — The Explorer Flying Club requested permission to store a T -33 Air Force training
jet they are acquiring from Ridgewater College on airport property as they restore the aircraft for display at
the airport. The jet is currently stored outdoors at Ridgewater College. The jet will be moved by truck to
the airport. The Flying Club will be working on reattaching the wings, tail section and putting the aircraft
back into a condition that it could be displayed either on a ground pad or on a post. The Commission
granted permission to the Flying Club and discussed the most appropriate storage area as being west of
Hangar 43, off the apron.
At 6:28, a motion to adjourn was made by Freeman, second by Neuharth. Unanimous approval.
NEXT MEETING: scheduled for December 11, 2008