09-20-2005 APM+HUTCHINSON AIRPORT COMMISSION
September 20, 2005
5:30 p.m.
Airport Arrival /Departure Building
Minutes
Members present: Dave Skaar, Chuck Brill, Doug McGraw, Steve Cook, Mayor, City of Hutchinson
Members absent: Jeff Lux
Open positions: Doug Kephart's seat is vacant, term expiration
Others Present: John Olson, City of Hutchinson
Meeting called to order at 5:36 p.m. There was a quorum of members present.
1. Approve Minutes of May 17, 2005 meeting
Motion made by Brill, second by McGraw to approve May 17, 2005 minutes.
2. Review 2005 Proposed Capital Improvement Program
Olson updated Commission members on progress toward construction of 2005 airport improvements.
• 2005 Airport Improvements Fueling (Re -bid) Project
• Preconstruction meeting is planned, tentative date is Thursday September 22, 2005 at 10:00 a.m. at the
airport conference room
• It appears that Airport can use the existing card reader system to service the JetA fuel tank. This will result
in a deduct change order of approximately $9,500.
• City staff is looking at the cost of adding an avgas hose reel and pump. Early costs for the cost increase for
the project, net of deduct change order related to the card reader, would be approximately $6,200.
2005 Airport Improvements Electrical (Re -bid) Project
• Mark Muckenhirn from Quade Electric, Inc. informed me he was awaiting shop drawings from Hali - Brite,
Inc., of Crosby, MN.
3. Review private hangar and commercial operations activity
Olson informed the Commission that the private hangars were now all operational. Joe Dooley has fully paid for the
tiling and asphalt. RAM Builders and Luthens have paid for the tiling, but have not yet paid for the asphalt.
This fall, Pellenin Land Survey will draft legal descriptions for private hangars. Leases will be recorded at County.
This is the final `initial' expense for private hangar owners.
5. Operational Issues
2006 Proposed Budget
• Olson reviewed the proposed budget submitted to the City Administrator.
• Review potential hangar rental increase (none in 2005). A motion was made by Brill, second by McGraw
to increase hangar rental fees 3 %, based on square foot cost, rounded to the nearest $1. Unanimous
approval.
• Olson informed Commission members that JetA fuel flowage fee are to be set at $0.07 per gallon, per the
grant application to FAA.
Airport Commission
Minutes
September 20, 2005
Page 2
Updated Hangar List / Waiting List
• A motion was made by Brill, second by McGraw to allow Tom Parker to occupy three hangars.
Unanimous approval. Discussion included the fact that Parker has had to give up significant space in the
maintenance hangar for housing Life Link III helicopters.
6. Other Discussions
• Mayor Cook informed others to consider who would be good candidates to serve in place of Mr. Kephart,
whose term has expired. Mayor Cook directed Commission members to have any interested party fill out a
form at City Center.
• Chairman Skaar showed Airport Commission members the collage made for presentation to Ken Butler's
wife. Mr. Skaar will be making arrangements with the Hutchinson Leader and others to make presentation
to her in the near future.
• Brill requested that City staff, and perhaps the Planning Commission, investigate whether additional
insulation should be recommended to new houses in the approach pattern, or within a specific distance of
the airport. Of the issues discussed, increased air traffic and the fact new developments often do not have
mature trees to mitigate aircraft noise.
• Commissioners recommended that City staff rotate codes for the use of the courtesy car as an added
security measure. Common codes could include the airport designator, the emergency frequency, the
Unicom frequency and the NDB frequency. Staff will make proposal to the Commission at their next
meeting.
At 7:00 p.m., a motion to adjourn was made by McGraw, second by Brill. Unanimous approval.
NEXT MEETING— TENTATIVE DATE: Tuesday October 18, 2005 at 5:30
September 20, 2005
To: Airport Commission members
From: John Olson, Public Works Supt.
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Maintenance Operations
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
CC: John Rodeberg, Dir. of Public Works
Subject: Proposed 2005 Airport Improvements
Gentlemen:
In May, two bids were received for improvement projects, totaling $491,324. At that time we rejected the
bids, because our AIP entitlement balance was only $366,833.
Subsequently, we pared down the electrical project to bare essentials and went with a design -build option
for the fueling. In August, we opened bids for the projects.
For the fueling project, the low bid was not accepted because the electrical portion of the job was not
included in his bid. The second low was not accepted because he did not meet the contractor
requirements of having had three aviation fuel installations in the last 5 years, as required by the
specifications. Therefore, the low bidder was Westmor Industries for $146,759.
For the electrical project, the engineers' estimate did not require a formal bidding process, and quotations
were sent out to a number of electrical contractors. Only one, Quade Electric, Inc., responded with a
price of $44,900.
Later in August we received a grant from FAA and Mn/DOT to proceed with the work. At that time,
contractors received a notice to proceed from the City.
The grants from FAA and Mn/DOT were based on the second low bid, but should be able to be amended
to the cost as follows (please note, the change order values are approximate):
$ 1461759 — fuel system, per bid 08/05/05 (Westmor Industries)
-$ 91500 — change order: use existing card reader system
* +$151600 — change order: add avgas pump /hose reel
$ 441900 — electrical, per quotation 08/05/05 ( Quade Electric)
$ 431000 — engineering, per contract (TKDA)
$ 2401759 — total project
$ 2281721 — FAA share
$ 121038 — City share
2005 Capital Budget = $251000
2005 Capital Expenditures
Airport improvements =
$121038
Apron improvements =
$101692
Drainage improvement =
$ 11492
"Electrical improvements in
Arrival /Departure building to
Eliminate 18" separation to shop
$ 51800
Less: Hutchinson Aviation
contribution:
($ 11500)
Total Capital Expenditures $281522
Total Excess Expenditures $ 31522
2005 Available FAA AIP Funds $3661833
2005 Use of FAA AIP Funds ($228,721
2005 FAA AIP Funds carried forward $138,112
2006 Anticipated AIP Funds $150,000
2006 Available FAA AIP Funds $2881112
These funds would be available for additional items listed on our 5 -year CIP.
* It is our intent to add an avgas pump and hose reel, if possible to the 2005 Airport Improvement Project.
However, this change order would need Mn/DOT and FAA approval.
"Please note, this project was not budgeted for in 2005, but the project was deemed necessary because of
an on -going electrical code issue.