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09-02-2003 APM+HUTCHINSON AIRPORT ADVISORY COMMISSION September 2, 2003 5:30 p.m. Arrival/Departure Building Minutes Members present: Dave Skaar, Chuck Brill, Doug McGraw, Jeff Lux Members absent: Doug Kephart Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Lyle Kratzke, TKDA; Tim Miller, Hangar Tenant; Ed Klima, Hangar Tenant; Dick Freeman, Hangar Tenant. The meeting was called to order at 5:33 p.m. There was a quorum of members present. L. Approve Minutes of Julv 29, 2003 meeting Motion made by Chuck Brill, second by Doug McGraw to approve July 29, 2003 minutes, with corrections to Section 5 (2004 Budget — Capital Expenditures). 2. Review of Proposed Improvement Project — Lyle Kratzke, TKDA Mr. Kratzke reviewed components of the proposed improvement project, which include: 1. NAVAID Service Roadway — Construction of a roadway is consistent with FAA's recommendations in Advisory Circular 150/5300 -13. This roadway will allow access to NAVAID equipment without crossing the runway /taxiway. 2. Apron Taxi lane — Add pavement around east end of oldest hangars, including related electrical improvements, to allow traffic taxi to fuel and maintenance sites. 3. Hangar Service Road — (was deleted) 4. Fencing and Gates — (was deleted, pending recommendations from TSA — Transportation Security Agency) 5. Wetlands Work — Restoration of wetland area 6. Ditch Maintenance — Clean ditch serving west side of airfield 7. Helicopter Landing Pad — Some sort of provision for helicopter landing. Perhaps 8. Aircraft Maintenance Pad — Some sort of provision for washing aircraft 9. Tile Maintenance — Maintain field tile on west side of runway 10. Agricultural Aircraft Provisions — Potential addition. The project was bid in 2002. All bids were rejected because the project came in over budget. The project should be eligible for funding in the following proportions: FAA = 90 %; City of Hutchinson = 10 %. City has $50,000 budgeted for 2004, which would match FAA's $450,000, for project funding of $500,000. An addition to the project will address recent lighting issues, particularly with REIL, lighting. Mr. Kratzke reviewed funding process with Airport Advisory Commission members. It is likely there will again be federal funding for these airport improvements. Mr. Kratzke's recommendation was to prepare for the project, but wait until federal funding is secured by legislative action. Waiting for that amount of time, while preparing, should allow the project to be bid early in the construction season. Bidding early may help secure the best prices possible for the project. 3. Reminder of Hutchinson Girl Scouts/Peaceuiue Council Event Chairman Skaar reminded Airport Advisory Commission members of the Girl Scout Junior Event for Hutchinson area young girls to be held at the airport on Saturday, Sept. 20, 2003 from 1:00 p.m. to 3:00 p.m. The Girl Scouts have made contact with Skydive Hutchinson, Jeff Brenhaug, and Joe Dooley. Joe and Cheryl Dooley, as well as jumpers from Skydive Hutchinson, will be there to meet with the girls on the 20ffi. +HUTCHINSON AIRPORT ADVISORY COMMISSION September 2, 2003 5:30 p.m. Arrival/Departure Building Minutes PAGE 2 4. Hangar Issues Olson reported that last time the Airport Advisory Commission met, Ed Klima was allowed to move from Hangar #10 to Hangar #9 and Dick Freeman was allowed to rent Hangar #10. Since that time, after discussions between Olson, Tim Miller and Chairman Skaar a misunderstanding was discovered. When an open hangar vacancy was reviewed at the last meeting, Tim Miller was denied the hangar because policy does not allow more than two hangars. However, the hangar Tim Miller was representing was not for himself, but rather, it was for the not -for- profit Boy Scout Explorer flying club. Tim Miller had spoken to someone at City Center to explain the situation, but the information was not forwarded correctly. Since our last meeting at the end of July, Hangar #12 (Nissen) has become available. To correct the mistake, the Airport Advisory Commission offered the following motion, made by Chuck Brill, second by Doug McGraw, with unanimous consent: 1. Allow the Boy Scout Explorer Club airplane to be in Hangar #9 2. Keep Ed Klima in Hangar #10 3. Move Dick Freeman to Hangar #12 Olson apologized to those involved and to Commissioners for the mistake made by City staff. Olson reported to have spoken to City staff about this problem. 5. Old Business: 1) Olson presented the City's Private Hangar Lease Document. Current charges in the City's lease document are at $0.18 /sq ft. 2002 MCOA Rate Study: Square Foot Charge: LOW = $0.03 /sq ft. Annual Charge: LOW = $24/yr. AVG = $0.12 /sq ft. AVG = $112 /yr. HIGH = $0.26/sq ft. HIGH = $300 /yr. 2) Olson presented the City's Hangar Lease Agreements Olson reported that Hangar Lease Agreements would be sent out to existing Tenants along with a return envelope. City staff will receive a signed copy of the lease and copy of the tenant's aircraft registration. Keys and locks for the old enclosed hangar will be sent out with final signed copy of lease. City will install hasps where necessary. 3) Hangar Clean-up Day. Quote was received from Witte Sanitation. 20 CY = $294 + tax, + $3 /per day after 7 business days. There are extra charges for wheels and tires. Olson will attempt to coordinate use of City equipment for Clean-up Day, and coordinate disposal of appliances through the citywide appliance pick -up day. 4) Review of Mn/DOT hangar funding. After speaking with Mn/DOT officials, Olson learned the current Hangar list is out to past 2010. No additional hangars are being added to the list. Funding is static and no new funding was approved in this last biennium budget. Mn/DOT Aeronautics will likely try for additional funding for the next biennium, but their priority is to get the $15 million that was borrowed from airport funds restored. +HUTCHINSON AIRPORT ADVISORY COMMISSION September 2, 2003 5:30 p.m. Arrival/Departure Building Minutes PAGE 3 6. New Business: The Airport Advisory Commission granted permission to Tim Miller, representing area Boy Scouts, to hold a Boy Scout camp out at the airport on October 17, 2003. Tim Miller, representing the Boy Scout Explorer Club, requested that hangar rental fees for Open Hangar #9 be waived or reduced. Chairman Skaar informed Mr. Miller the Airport Advisory Commission would take the request under advisement, but would not act on the request until a future meeting. Olson was directed to contact Meteorlogix regarding operation of the AWOS system. Apparently some pilots have not been receiving weather information correctly. Olson was directed to contact Mn/DOT regarding the Ground Communication Outlet (GCO). Apparently the system has cut out when aircraft are on the north end of the airfield. At 7:30 p.m., a motion to adjourn was made by Chuck Brill, second by Doug McGraw. Unanimous approval. Next Meeting: Tuesday October 7, 2003 5:30 p.m., Arrival/Departure Building