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10-18-2001 APM+HUTCHINSON AIRPORT COMMISSION October 18, 2001 5:30 p.m. Arrival/Departure Building MINUTES Members present: Chuck Brill, Jim Faber, Robert Hantge, and Dave Skaar Members absent: Doug Kephart, excused Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation, Fixed Base Operator (FBO); Tim Eakins, Skydive Hutchinson; Tim Miller, tenant of Hangar #1 -18 There was a quorum of members present. A motion was made by Brill, seconded by Faber to approve the minutes of the August 30 meeting. Unanimously approved. 1. SKYDIVE HUTCHINSON Commissioner Skaar told Mr. Eakins that they had discussed the possibility of having Skydive Hutchinson pilots use a left -hand turn pattern off the south end of the runway at the August 30 meeting. This pattern should avoid having to fly directly over the homes of Phil Plaisance and Richard Schmidtbauer. Mr. Eakins discussed his current pattern off the north end of the runway as being similar. Mr. Eakins will instruct pilots to use the left turn pattern off the south end. Because the aircraft is often near gross weight capacity, however, Mr. Eakins stated that there are limits to how quickly the aircraft can safely turn to the left. Commissioners thanked Mr. Eakins for his cooperation and willingness to try different patterns to try limiting the affect of the aircraft on airport neighbors. 2. AIRPORT ACTIVITIES Mr. Tim Miller requested permission from the Airport Advisory Commission to allow Boy Scouts to camp on Airport property. Motion by Hantge, second by Faber to allow camping. Commissioner Skaar applauded Mr. Miller's work with Boy Scout troops explaining and introducing aviation to them. 3. HANGAR Mr. Miller requested that the name associated with Hangar #1 -18 be changed to Tri- Pacer, Attn: Gary Smith, to more accurately reflect the true nature of ownership of the aircraft. Commissioner Skaar directed Olson to inform the City's finance department of that change. 4. INSURANCE - RELATED ISSUES a. Olson reviewed the letter to Airport Advisory Commission members, dated October 15, 2001, and attached for reference. b. Commissioners discussed the potential changes in insurance. Mr. Parker will be looking into the liability limits on his existing insurance coverage. His initial thought was he would be covered to levels equal to or greater than those required by the City. All agreed that all or nearly all aircraft owners already have adequate insurance coverage on their aircraft. Some discussion was held regarding the City receiving certificates of insurance. All agreed that insurance agents could be contacted to automatically inform the City of insurance coverage. Olson reported that the League of Minnesota Cities would be coming out with model hangar lease language and that the language would be adopted when available. c. Proposed action: Motion made by Hantge, seconded by Brill to adopt language changes to the proposed FBO & Hangar Tenant Agreements and recommend these agreements for adoption by the City Council, with the understanding that language may be amended to include proposed language suggested by the League of Minnesota Cities Insurance Trust. Unanimously approved. AIRPORT ADVISORY COMMISSION MINUTES October 18, 2001 Page 2 5. SECURITY ISSUES a. Olson reviewed the letter to Airport Advisory Commission members, dated October 15, 2001, and attached for reference. b. Commissioners recognized that no recommendations or guidelines are yet available from FAA or Mn/DOT Aeronautics. The risk for terrorist activity at Hutchinson Airport is very low. The history of vandalism at the airport is also very low. Yet, because of security and safety concerns, a list of proposed security enhancements was reviewed. Olson reported that he had reviewed the letter with the City's Police Chief, who recommended a similar order of priority for potential projects. c. Commissioners agreed with the priority of potential security and safety projects include: 1. Fencing and gates to control vehicular traffic onto the apron, taxiways, and runway. 2. Roadways that would eliminate a majority of the need for vehicles to access the apron, taxiways, and runway. 3. Consideration of a security camera system, only if the initial cost were covered by Federal grants. The cost of installing the system, and subsequent daily maintenance would not be justifiable without significant outside funding sources. 4. Not considering locks on lobby doors. Locks would be of little value, considering that there are often passengers routinely using the terminal for twelve or more hours several days per week. 5. Not considering limiting fuel sales. Commissioners agreed that limiting fuel sales in any way would discourage use of Hutchinson Municipal Airport, which opposes the intent of our airport. d. Proposed action: Commissioners will recommended a prioritized list of potential security items, including fencing, roadways and potentially a security camera system to the City Council. Recommend funding alternatives for the prioritized security items are primarily using Federal Airport Improvement Program funding, which is 90% funded by Federal Aviation Administration, and 10% funded by the City. 6. OTHER ITEMS Navigation & Safety Systems: Olson requested that Commissioners inform him of any more problems with the strobe light on the southeast corner of the runway. There were two ground wires repaired for the light, but it is unknown if that was the sole problem. A brief general discussion by Commissioners of navigation and safety systems at the airport was held. Overall conditions seem to be adequate. Those attending informed Olson of a security light out on the west end of Hangar #2. Olson also reported the streetlight at the airport entrance was out. Mr. Eakins also indicated that there had been inaccurate readings from the Automated Weather Observation System (AWOS), particularly with regard to wind. Some speculation was made that the readings may be due to the somewhat protected location of the AWOS. Olson will inform Mn/DOT of these concerns. Updates ofltems from Previous Meetings: Report regarding Heating, Ventilation & Air Conditioning (HVAC) system Olson reported that the two HVAC zones in the terminal were coordinated and that temperature set points were entered into the computerized system that should eliminate any further problems in the building. Olson also reported that Allied Mechanical would be installing three pound -to -inch regulators. One regulator will be installed at the mechanical room, and one at each overhead heater in the maintenance hangar. When that work is complete, the F.B.O.'s system will be split from the City's system. The LP tank will be set on the southwest side of the maintenance hangar. 2. Report regarding Cellular Telephone Antenna Olson reported that the City Council was taking action on allowing the cellular telephone antenna at the Century Ave water tower. Commissioners were relieved that no new tower in southern Hutchinson would be built. AIRPORT ADVISORY COMMISSION MINUTES October 18, 2001 Page 3 3. Report regarding Hangar #3 Olson reported that after taking more accurate shots of grades around hangar #3, it is unlikely that an overlay would be successful in solving drainage issues around hangar #3. Several other ideas were discussed and Olson and other City staff will continue to investigate options. 4. Report regarding telephone directory changes "Airport" will be listed with the lobby number (320) 234 -6858 and "If no answer call" F.B.O.'s number. Under "City of Hutchinson ": the airport will be listed as described above. "Airport Weather" was eliminated. 6. Question regarding the Beacon Light from Chairman Skaar Halibrite, Inc. set the beacon at a pre- designed level of 3.5 degrees. Olson reported that the lamp is adjustable. Lowering the lamp will raise the beam. Initially, the lamp will be set another '' /z degree to raise the beam of light. This should improve the visibility of the beacon. The meeting adjourned at approximately 7:20 p.m. on a motion made by Hangte, and seconded by Brill. The neat meeting was scheduled for Thursday March 28, 2002 The next meeting will focus on airport facilities