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cp02-26-2013Council Workshop — Transportation Plan — 4:3 O p. m. AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 26, 2013 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Our Savior's Lutheran 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF FEBRUARY 12, 2013 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose. onlvfor items requiring Council approval by external entities that would otherwise have een e egate to t e City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14102 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 2. RESOLUTION NO. 14108 — A RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2012 (COPS GRANT) 3. RESOLUTION NO. 14113 — RESOLUTION RELATING TO PARKING RESTRICTIONS ON JEFFERSON STREET SE (b) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO JOSEPH MAYLAND OF MAIN STREET SPORTS BAR (c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO ADULT TRAINING AND HABILITATION CENTER ON JUNE 14, 2013, AT CROW RIVER GOLF CLUB (d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON HOCKEY ASSOCIATION ON SEPTEMBER 28, 2013, AT HUTCHINSON CIVIC ARENA (e) CONSIDERATION FOR APPROVAL OF ISSUING HAULING LICENSE TO RENVILLE SIBLEY SANITATION (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS — 6:00 P.M. CITY COUNCIL AGENDA —FEBRUARY 26, 2013 (a) ORDERING IMPROVEMENT, APPROVING PLANS ANDS SPECIFICATIONS NSAND ORDERING ADVERTISEMENT FOR BIDS Action — Motion to reject — Motion to approve 9. COMMUNICATIONS RE VESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. A ways looking toward the, uture, not monitoring past) (a) RECYCLING FOR FUTURE OF MCLEOD COUNTY — MCLEOD COUNTY COMMISSIONERS Action - 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL OPERATIONS CONTRACT WITH CLARKE ENVIRONMENTAL Action — Motion to reject — Motion to approve (b) WATER REVERSE OSMOSIS IMPROVEMENT, O APPR DING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J &N SCHLAGEL ENTERPRISES rI, LTD. ON JULY 20 AND SEPTEMBER 21, 2013, AT HUTCHINSON EVENT CENTER Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy that guides the organization and Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM FEBRUARY 5, 2013 (b) CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2013 (c) CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2013 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 2013 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called t e meeting to order. Members present were Mary Christensen, Chad Czmowski, Bill Arndt and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY The Council congratulated the winter high school sports teams on their accomplishments. Discussion was held on use of microphones in the Council Chambers to ensure that the sound can be amplified across the public access channel. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JANUARY 22, 2013 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise ave een del egate to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 14099 — A RESOLUTION REVISING 2013 CITY OF HUTCHINSON FEE SCHEDULE PERTAINING TO AIRPORT, WASTEWATER AND STORMWATER FEES 2. RESOLUTION NO. 14107 — A RESOLUTION FOR PARKING RESTRICTIONS OF TH 15 AND CSAH 115 FROM SOUTHERN CITY LIMITS TO DENVER AVENUE ALONG TH 15 AND 950 FEET WEST AND 1300 FEET EAST OF TH 15 ALONG CSAH 115 FOR THE CITY OF HUTCHINSON, MINNESOTA 3. ORDINANCE NO. 13 -0706 - AN ORDINANCE AMENDING SECTION 73.17 OF THE HUTCHINSON CITY CODE PERTAINING TO MOTORIZED SCOOTERS (SECOND READING AND ADOPTION) 4. ORDINANCE NO. 13 -0707 — AN ORDINANCE REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — ADMINISTRATIVE PENALTIES (SECOND READING AND ADOPTION) (b) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL REQUEST FOR DAN JOCHUM TO ATTEND THE NATIONAL PLANNING CONFERENCE IN CHICAGO, ILLINOIS APRIL 14 — 17, 2013 `0 19`) CITY COUNCIL MINUTES— FEBRUARY 12, 2013 (c) CONSIDERATION FOR APPROVAL OF PRIVATE AIRPORT HANGAR LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND JAMES WECKMAN (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HWY 15 /CSAH 115 ROUNDABOUT PROJECT (LETTING NO. 4, PROJECT NO. 13 -04) (e) CONSIDERATION FOR APPROVAL OF ITEMS FOR WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE REPLACEMENT PROJECT (LETTING NO. 7, PROJECT NO. 13 -07) (f) CONSIDERATION FOR APPROVAL OF ITEMS FOR RAILROAD DEPOT SITE IMPROVEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 13 -08) (g) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF EQUALIZATION FOR APRIL 17, 2013, AT HUTCHINSON CITY CENTER (h) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSES: - MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 23, 2013, AT MCLEOD COUNTY FAIRGROUNDS - MINNESOTA DEER HUNTERS ASSOCIATION ON APRIL 6, 2013, AT MCLEOD COUNTY FAIRGROUNDS - HUTCHINSON ROTARY FOUNDATION ON APRIL 19, 2013, AT CROW RIVER GOLF CLUB (i) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS ON FEBRUARY 16, 2013 (j) CONSIDERATION OF APPOINTMENTS /REAPPOINTMENTS TO CITY OF HUTCHINSON BOARDS /COMMISSIONS (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 7(e), 7(f), 7(g) and 7(k) were pulled for separate discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(e) had further discussion. Council Member Christensen asked how often these skid systems are replaced. Council Member Christensen asked if these replacements could be staggered instead of them all at one time due to the large payment. Kent Exner, City Engineer, explained the operational implications if these were replaced on staggered years. Jeremy Carter, City Administrator, spoke to the financial benefit for replacing the skids at the same time. Mr. Exner spoke to the life cycle of the skids and what effects them. Motion by Christensen, second by Arndt, to approve Item 7(e). Motion carried unanimously. Item 7(f) had further discussion. Council Member Arndt asked if this project was going to be worked in with another project or if it is a standalone project. Kent Exner noted that the item being considered is for the site work and remediation work on the depot site itself. However, the Jefferson Street project may bring in a fill material for the project. Motion by Arndt, second by Cook, to approve Item 7(f). Motion carried unanimously. 2 c0(') C'ITYCOUNCILMINUTES— FEBRUARY I2, 2013 Item 7(g) had further discussion. Mayor Cook noted that the Board of Equalization is proposed to be held by the County Assessor for a 4:30 p.m. start time, however the Mayor is suggesting that the meeting start a bit later. Jeremy Carter, City Administrator, noted that he had spoken to the assessor and a later start time is acceptable. Motion by Czmowski, second by Forcier, to set Board of Equalization at 5:30 p.m. on April 17, 2013. Motion carried unanimously. Item 7(k) had further discussion. Council Member Forcier noted he would be abstaining from this item due to him have a bill being approved on the register. Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Item 7(k). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy. A ways looking toward the uture, not monitoring past) (a) PRESENTATION ON POLICE OFFICER MEMORIAL PARK Dan Hatten, Police) Chief, presented before the Council. Chief Hatten explained that the park is proposed to be placed along 3` Avenue NW between the street and the Luce Line Trail. The park is proposed southeast of James Street, south of Hwy 7 and along the river. Chief Hatten provided a landscaping proposal for the park. Sgt. Joe Nagel described the layout of the park, which will include brick/stone laying in the shape of a badge. In addition, a statute is proposed, as well as a memorial. Chief Flatten reviewed the steps taken to establish the concept of the Police Memorial Park, which includes input from the Public Arts Commission and community members. Fund raising will take place for the park with the anticipated target completion in Summer /Fa112014. A $2500 grant has been received from the Hutchinson Community Foundation and will be the fiscal agent for the park. The group intends to raise $75,000- $100,000. Sgt. Nagel clarified that this Park is not solely dedicated to Officer Michael Hogan, who died in the line of duty in 1989, but rather a park honoring all of law enforcement. Mayor Cook noted that the Council should be approving the dedication of the land as a park as outlined in Chief Hatten's timeline. Also, Mayor Cook felt that the City should be a financial partner in the project. Dan Jochum, Planning /Zoning /Building Director, presented before the Council. Mr. Jochum noted that City code requires a 30 -day public comment period and suggested that period begin next week. The powerpoint presentation given tonight will be on the City's web site. 10. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 13-0704—AN ORDINANCE ADOPTING SECTION 123 OF THE HUTCHINSON CITY CODE PERTAINING TO FOOD VENDORS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this ordinance was first discussed at the last Council meeting. Mr. Sebora noted that he has incorporated revisions into the ordinance based on the discussion from the last meeting. These revisions include the definition of a mobile food vehicle. Mr. Sebora also included language requiring copies of state licenses and insurance requirements. In addition, no table or chairs would be permitted with a food vendor's business. Mr. Sebora also addressed signage and parking requirements. He also included language allowing a food vendor to operate within 100 feet of a restaurant if the restaurant is open and written consent is obtained from the restaurant owner. In addition, a food vendor would be allowed within 500 feet of any event or festival if the sponsor approves. Language has been added to not allow food vendors on public property or adjacent parking lots to a concession stand and not on public parking lots, sidewalks or trails. Chief Hatten raised a scenario that suggested perhaps a time limit should be part of the ordinance to (D lA) CITY COUNCIL MINUTES— FEBRUARY 12, 2013 coincide with other areas of the City code, such as no vendors after 10:00 p.m. Upon further discussion, the Council agreed that vendors could only be allowed in commercial areas after 10:00 p.m. Council Member Czmowski raised concerns with overregulating food vendors. The Council directed the city attorney to have this ordinance in proper form for a first reading at the next Council meeting. (b) CONSIDERATION OF ORDINANCE NO. 13 -0705 — AN ORDINANCE AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE — ANIMALS Mayor Cook noted that at the last Council meeting the Council had discussed amending the City's animal ordinance. One of the proposed amendments is to limit the number of dogs and cats a household may have. The proposal at last meeting was a limit of four animals, with no more than three being of the same species. Marc Sebora, City Attorney, presented before the Council. Mr. Sebora reviewed the proposed amendments from both the last Council meeting and those amendments made to the ordinance based on the discussion at the last meeting. The revisions include reference to state law for dangerous dog designations. In addition, in the animal limits section, state licensed humane societies are proposed to be exempt and the limit applies to households versus to a person. Other changes include owners being able to control their animals with an electronic device rather than a leash only. Other changes include allowing animals at the McLeod County Fairgrounds and not allowing farm animals on city trails. Mayor Cook suggested adding "sidewalks" to the City trails revision. Mayor Cook noted that he has received several comments from residents on the animal limit proposal. Pour dogs are allowed in City code in kennels only, which are allowed in industrial /commercial zoned areas of the city. Mayor Cook explained that the purpose of the proposed limit is to better handle nuisances and other issues that arise with multiple animals. Mayor Cook noted that after speaking to residents and staff, that perhaps the animal limit per household should be seven. Council Member Forcier noted that he has an issue with limiting the number of animals per household. Council Member Christensen noted that the animal limit is not so much the issue, but the nuisances are what needs to be addressed. Larry Sorensen, 1104 Lewis Avenue, presented before the Council. Mr. Sorensen asked if pets are Living inside someone's house, can the City limit the number and come in and take the animals that are above the limit. Discussion was held on enforcement of animal owners that might be above a limit that might be set. Robin Kashuba, 115 2nd Avenue SE, presented before the Council. Ms. Kashuba has multiple dogs and is a foster animal owner. Ms. Kashuba noted that nuisances need to be addressed — barking, running at large, waste, dangerous designations — and not set a limit. Mayor Cook noted that several cities allow exceptions for fostering. Ms. Kashuba suggested ways to handle ordinance violations. Cheryl Mose, 448 California Street, presented before the Council. Ms. Mose expressed that if a companion animal is well -cared for, an animal limit should not be set. Jack Yates, 20404 205`" Court, presented before the Council. Mr. Yates spoke to nuisance issues that animals bring. Mr. Yates spoke to the necessity of fostering within homes. Mr. Yates spoke to exceptions that become part of regulations. Mr. Yates would appreciate if there was no number limit, but rather have ordinances that are strong enough to address nuisance and health issues. Marilyn Lame, 448 California Street, presented before the Council. Ms. Laine spoke that animals are like family to many animal owners and setting a limit would be very harmful to animal owners. If a limit is set, Ms. Laine requested that those animal owners that are over the limit be grandfathered in. Mayor Cook noted that the limit would come into effect more if there is an issue with a household. It is not co y) CITY COUNCIL MINUTES— FEBRUARY 12, 2013 meant for staff to be counting the numbers of animals at each household. Council Member Czmowski expressed that he feels residents won't follow an ordinance regardless of a limit set. He doesn't feel that residents currently follow the licensing ordinance and they aren't going to get rid of any animals above a proposed limit. Chief Hatten noted that the City spends $6000 -$8000 per year on housing and euthanizing stray animals. If a limit is set on the number of animals, costs may be increased to the police department for stray unclaimed animals. Discussion was held on pet licensing. Mayor Cook asked the Council Members how they felt about grandfathering in pet limits above the set limit. Bemidji is a city that allowed grandfathering in. Fostering will need to be incorporated into the proposed ordinance if the Council wishes to have that exception. With grandfathering, a limit will need to be set to grandfather from. Discussion was held regarding microchipping dogs and possibly incorporating that into a proposed ordinance. The ordinance will be brought forth at the next meeting with further revisions and additional proposed language. Motion by Forcier, second by Arndt, to table this item until the next Council meeting. Motion carried unanimously. 11. NEW BUSINESS 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JANUARY 2 AND 15, 2013 (b) HUTCHINSON LIBRARY BOARD MINUTES FROM OCTOBER 22, 2012 (c) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2013 (d) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM DECEMBER 3, 2012 13. MISCELLANEOUS Bill Arndt — Council Member Arndt noted that on February 23, 2013, at 8:00 p.m. at the Event Center the senior citizens are holding a 50s & 60s event. Event organizers asked if the City Council could usher at the event. Senior citizens are putting on this event to raise funds to keep the Senior Center open five days per week. Motion by Arndt, second by Christensen, to set February 23, 2013, at 7:00 p.m. at Event Center as public meeting for this event. Motion carried unanimously. Jeremy Carter — Mr. Carter requested that a workshop be set for February 26, 2013, to discuss the transportation plan and on March 26, 2013, to discuss the outdoor pool. Motion by Arndt, second by Cook, to set February 26, 2013, at 4:30 p.m. to discuss the transportation plan and March 26, 2013, at 4:00 p.m, to discuss the outdoor pool. Motion carried unanimously. Mayor Cook— Mayor Cook asked that Jeremy Carter provide an update on the Bums Manor property. Mr. Carter explained that a private owner has purchased the Burns Manor property and the owner /contractor is (D L) CITY COUNCIL MINUTES — FEBR UARY 12, 2013 gaining licensure for asbestos removal. Upon asbestos removal and any other requirements, plans are to demolish the property. City permits are also required as part of the demolition process. The plan is to begin demolition processing in March. Mayor Cook noted that other redevelopment offers were brought forward, however the City and hospital were not comfortable with the offers /plans, therefore the hospital sold the property to a private owner who intends to turn the land into farmable property. Mr. Carter also explained a grant opportunity that became available for healthy communities. Mr. Carter and Mr. Exner have been working with Heart of Hutch on a letter of intent to apply for grant dollars in the amount of $145,000 to be used for trails, bicycle activities, and other healthy community activities. Mayor Cook noted that the Council had discussed placing bicycle racks in the downtown and other high - usage areas, such as near the river. He asked Mr. Carter to check into this. Mayor Cook also suggested placing historic street signs in the downtown district. He asked the Council if they would agree to researching what a project like that would entail. With the Council's consent, Kent Exner will do some research and determine the scope of the project. 14. ADJOURN Motion by Arndt, second by Christensen, to adjourn at 7:45 p.m. Motion carried unanimously. (A�) HUTCHINSON CITY COUNCIL REQUEST FOR BOARD ACTION Agenda Item: Resolution for sale of unclaimed items to be sold at auction Department: Police Contact: Daniel T. Hatten Amount of Time Requested: 2 Minutes Presenter/If Different than Contact: Daniel T. Hatten BACKGROUNDIEXPLANA TION OF AGENDA I TEMI: RESOLUTION TO SELL AT AUCTION Unclaimed Property BOARD ACTION REQUESTED: Meeting Date: 2/26/2013 Item Type: Consent Agenda Attachments: Yes The Hutchinson Police Department recommends approval of resolution to sel"I unclaimed property at auction U Fiscal Impact: 0 FTE Impact 0 Included in current budget: Yes PROJECT SECTION: Total Project Cost,, Total City Cost: Remaining Cost: $0 Additional Fi rya nciallFTE Comments: Funding Source: 0 Budget Change: No Funding Source.- N/A Funding Source. N/A RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 14102 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold at Hotovec Auction Center on March 13, 2013 Adopted by the City Council this 26th day of February 2013 Mayor City Administrator Attachment A Page 1 Case Nur tier Item Qascription 12003039 Orange Next Free Agent Bicycle 1203080 Redline Red /Black Bicycle 12004094 Green Avalon Bicycle 12004295 Silver Genesis Shimano Bicycle 12004657 Purple Apollo Dazzler Bicycle 12004810 Red Quest Cobra Men's Bicycle 12004787 Red Men's MGX Bicycle 12004863 Magna Electroshock Bicycle 12004878 Huffy Sledge Hammer Bicycle 12005617 Men's 26" Vertical PK7 12005862 Magna Great Divide Bicycle 12005862 Men's BMX Bicycle 12005862 Huffy Ultra Terrain Bicycle 12006616 Red /Black Silver Next Shocker Bicycle 12007165 Next Power X Bicycle 12007577 Schwinn Suburban Bicycle 12007602 Next Tiara Pro Bicycle 12007660 Next Power Climber Bicycle 12007765 Magna Bicycle 12008025 Next Bicycle 12007777 Redline Boys BMX Bicycle 12008154 No Brand Bicycle 12008330 Roadmaster Power 18 Speed Bicycle 12008658 Mongoose 20" Boys Bicycle 12008550 No Brand Bicycle 12008786 Huffy Canyon Bicycle 12009100 Magna Bicycle 12009657 Mongoose Bicycle 12009847 Magna Bicycle 12010674 No Brand Bicycle 12011130 No Brand Bicycle 13000267 Mongoose Bicycle HUTCHINSON CITY COUNCIL REQUEST FOR BOARD ACTION Agenda item: Am e n d me nt to the 2012 General Fu n d Budget Department: Finance Contact: Andy Reid Amount of Time Requested: Presenter/if Different than Contact: 1 BACKGROUNDIEXPLANA TI ON OF AGENDA ITEM.6 Meeting Date: 2/26/2013 Item Type: Minutes Consent Agenda .8 Attachments. Yes The Police Department received a federal grant of $74,835 in cooperation with ISD #423 to upgrade security and surveillance equipment in the Hutchinson schools. The School District was responsibie for all e x p e nd 1 tu rp s wh He the City of Hutchinson was responsible for ad ministe ri ng the grang receiving grant do I la rs and re m itting those grant do I la rs to the School District. This activity has a net -.0- impact o n the 2012 General Fund operations, however the Revenues are overstated by $74,835 due to the grant proceeds rcceived and Lxpenses are overstated by $74,835 due to payments to the School District. This budget amendment w0l allow for a more fairly presented financial statement. 0 BOARD ACTION REQUESTED, Consider and approve resolution #14108. Fiscal Impact: $0 FTE Impact N one Included in current budget: No PROJECTSECTION; Total Project Cost: Total City Cost: Remaining Cost: Funding Source: N/A Budget Change: Yes Funding Source: so Funding Source: Additional Flinancial/FTE Comments: CITY OF HUTCHINSON RESOLUTION NO. 14108 RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2012 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2012 is amended as follows to account for the revenue and expense related to the COPS Grant that was procurred in cooperation with Independent School District #423 to upgrade security and surveillance equipment in the Hutchinson schools. GENERAL FUND Original Amended REVENUES AVAILABLE Budget Amendment Budget CURRENT REVENUE Taxes Licenses Permits Inter - Governmental Revenue Charges for Services Fines Interest Transfers from Other Funds Refunds & Reimbursements Fund Balance TOTAL AVAILABLE REQUIREMENT APPROPRIATIONS Salaries & Benefits Supplies & Maintenance Professional & Contractual Services Services & Charges Transfers Miscellaneous Contingency TOTAL APPROPRIATIONS $ 4,491,446 $ 4,491,446 53,500 53,500 158,950 158,950 1,194,876 74,835 1,269,711 1,852,400 1,852,400 45,000 45,000 35,000 35,000 2,090,376 2,090,376 407,502 407,502 10,000 10,000 $ 10,339,050 $ 74,835 $ 10,413,885 $ 6,633,597 $ 6,633,597 790,835 790,835 462,442 462,442 2,155,664 2,155, 664 92,750 92,750 203,762 74,835 278,597 $ 10,339,050 $ 74,835 $ 10,413,885 Adopted by the City Council this 26th day of February 2013 Steven W. Cook ATTEST: Mayor Jeremy J. Carter City Administrator HUTCHINSON CITY COUNCIL Cf�y Of REQUEST FOR BOARD ACTION Agenda Item: Resolution Relating to Parking Restrictions for Jefferson St SE (Letting No.1/Project No.13-0 161 Department: Public Works Contact: Kent Exner Amount of Time Requested: 0 Presenter/If Different than Contact: N/A BACKGROUNDIEXPLANATION OF ArGENDA ITEM: Meeting Date: 2/26/2013 Item Type: Minutes I Consent Agenda Attachments: Yes Per Mn DOT's Municipal State Aid rule requirement., the attached Resolution must be executed to i rn plem ent the proposed roadway ge a met rics (restricting parking along t he we st s id of th e street) within the upcoming Jefferson Street SE Reconstruction Phase 1 project. BOARD ACTION REQUESTED.- Approval of Resolution Fiscal Impact: 0 Funding Source: N/A FTE Impact 0 Bud getChange: No Included in current budget: No PROJECT SECTION: Total Project Cost: $0 Total City Cost: $0 Funding Source: Remaining Cost: $0 Funding Source: Additional Fin ancial/FTE Comments: RESOLUTION NO. 14113 RESOLUTION RELATING TO PARKING RESTRICTIONS S.P. 133 - 103 -001 FROM STATION 52 +45 TO STATION 91 +03 (Jefferson St SE) IN THE CITY OF HUTCHINSON MINNESOTA WHEREAS, this resolution was passed this 26th day of February, 2013 by the City of Hutchinson in McLeod County, Minnesota. The Municipal Corporation shall hereinafter be called the "City". WITNESSETH WHEREAS, the "City', has planned the improvement of Jefferson Street SE, State Aid Route No. 103 from Oakland Avenue SE to Washington Avenue East in the City of Hutchinson, Minnesota; and WHEREAS, the "City" will be expending Municipal State Aid Funds on the improvements of this street; and WHEREAS, this improvement does not provide adequate width for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the "City" shall ban the parking of motor vehicles on the west side of Jefferson Street SE (STATION 52 +45 TO STATION 91 +03) at all times. Adopted by the Hutchinson City Council this 26th day of February, 2013. Steven W. Cook, Mayor Jeremy J. Carter, City Administrator HUTCHINSON CITY COUNCIL ,;,y,� REQUEST FOR BOARD ACTION Agenda Item: Tobacco License for in Street Sports Bar Department: Police Meeting Date: Contact: Daniel T. Hatten Item Type: 2/26/2013 Amount of Time Requested: 2 Minutes Consent Agenda Presenter If Different than Contact: Daniel T. Hatten I Attachments: Yes BA CKGROUNDIEXPLANA TION OF AGENDA ITEM: A background check was conducted on Joseph Maylarid in reference to him obta ire ire g a license to sell tobacco at Mara Street Sports Bar in the City of H utc h i n son. M r. Mayla nd does not ha ve a c ri rn i n a I history i n the State of Minnesota. There are no I ie ns or judgments aga inst hi m or h is busi ness. M r. Mayla n d does not have any citations on his record relating to regulated sale of tobacco. There are no violations against Main Street Sports Bar in reference to the sale of tobacco since it reopened. This is their first application for the sale of Tobacco. Hutchinson Police 5ervices has 11dd 33C d]15 for service to Main Street Sports Bar since it opened in June of 2013. 19 of these calls for service have been related to fights, disturbances, or other suspicious activity. It would be my recommendation to grant the tobacco license to Joseph Kaylancb BOARD ACTION REQUESTED: The Hutchinson Police Department recd m rne rids a pp rova I of the the tobacco license for Joseph Maylan d for the the I n Street Sports Bar. a Fiscal Impact: G FTE Impact 0 Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Remaining Cost,, $0 Additional Flip ancial/FTE Comments: Funding Source: 0 Budget Change: No Funding Source.- N/A Funding Source- N/A Cltyaf 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 Pax: (320) 234 -4240 City of Hutchinson Application for License to Sell Tobacco at Retail (Under Ordinance No. 113) License Fee: 5175.00 # v5j Investigation Fee: Operating Year: A licant Information Applicant Name (First, Middle & Last) Applicant Phone Number it, mjg m Srni A T Nd ir?Lf Applicant Address City i1h /•.� 5- �j �:o_ State Zi Business Information srnr =r 5poxrS igore Ls ri ryai>ri tEC) �a 1 73 i -6 /kI usiness Phone Number Business Name City State zip l6 /r+AMSt/Z�£X % Af lL j3!+rLN /M N Address Contact Tri51:D9 it tl{at ' mn ,,.040 Co orate Information (if a pplicable) Ss— LeYLi- icpairs I I Corporate Name 3A � Corporate Phone Number 1 n.nd �f'iC 6,�T Nr[rN It Corporate Address City 3'SEo State Zip "`oSF ✓b! 'MCdifrt- n- c-rJr3 rL i'hx4y +/9' CEO License Coordinator Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): 4 yes ❑ no Application completed in full and signed: ayes ❑ no I hereby certify that I have completely filled out the entire above application and that the application is true, correct, and accurate- of Applicant Print Name l b yl/ 3 Date E wM'n Title ,NOTE. No application will be forwarded to the City Council unless received two weeks prior to the regular Council meeting, filled out in completion, and fee payment is attached Internal Use Only 'done by practice, not required by code Police* ❑ approved ❑ denied Notes: City Council ❑approved ❑ denied Notes: 11 ao� HUTCHINSON CITY COUNCIL -Coy of -� REQUEST FOR BOARD ACTION Agenda Item: Short-Term Gambling License -Adult Training & Habilitation Center Department.a Administration Contact: Jeremy Carter Amount of Time Requested: 0 0 Presenter/If Different than Contact.. N/A BACKGROUNDIEXPLANATION OF AGENDA ITEM: Meeting Date: 2/26/2013 Item Type: Minutes Consent Agenda Attachments: Yes Adult Training and Habilitatian Center has submitted a short-term gambling license application into administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received, BOARD ACTION REQUESTED: Request approval of short-term gambling license Fiscal Impact: 0 Funding Source: FTE Impact 0 Budget Change: No Included in current budget: No PROJECTSECTION. 4 Total Project Cost: $0 Tote I it Cost: $0 Funding Source.- Remaining Cost: $0 Funding Source: Additional Rnanclal/FTE Comments: I') ( C) )a III Hassan Street Southeast Hutchinson. MN 55350 (320) 587 -5151 Fax: (320) 23411240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered —Application T e ❑ Short "Term Date(s) - wyz i4 , 3w,- J-013 Fee: $30.00 Month/Day /Year— Month/Day /Year Alelmlb Organization Information 1 (7 Adiii- VTainag, ' (ANC 3aa- s8� -s�sa Name Phone Number Address where regular meeting are held city State zip Day and time of meetings? A-T tt j 6 f r'It {f S rlt -- F ' A - 4p Is this organization organized under the laws of the State of Minnesota? Ayes ❑ no n How long has the organization been in existence? 44VYr How may members in the organization? What is the purpose of the organization? Z)T s iJi C rft,l tlLv1 A t -1tr'j In whose custody will organization records be kept? Name Phone Number A I� iR.l(�Rtub, tt�k�) SS3r(S Address city State zip Duly Authorized Officer of the Organization Information True NamP Phone Number [Lff( It A V1 lsW S5=b Residence Address City State zip pp Date of Birth: 01 l Ih l '� PlaceofBirth: �3 l Month/day /year city State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )I�no If yes, explain: � I ) City of Hutchinson Application far Gambling Devices License Page 2 of 3 Desi nated Gamblin Mana er all ied under Minnesota Statute §329 huG,, Tv v�'tPy"; True Name Phone Number �Sflv>i� 1✓k; CLS !crz �� pg - " Auv'[IUct a[-fy-) Residence Address city State zip Date of Birth: Place of Birth: Monthlday /year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no If yes, explain: How long have you been a member of the organization? jS ��' ar-, Game Information Location #1 CXa1a) 1v/,r r Name of location where game will be played Phone Number C) Cbl uftito 9 rho {-Ei 4rtu,,t,�Td ✓urn SS356 Address of location where game will be played City State Zip c+ I �1Mtrth a:30 w c1L (pj(.�l13 Date(s) and/or day(s) gambling devices will be used: brough yii tUl V1 , AM AM Hours of the day gambling devices will be used: From p To PM Maximum number of player: 7 + S,COD (a 3 Will prizes be paid in money or merchandise? *Money k(merchandise Will refreshments be served during the time the gambling devices will be used? Oyes ❑ no CLUACO If yes, will a charge be made for such refreshments? es ❑ no Game Information Location 92 Name of location where game will be played Phone Number Address oflocation where game will be played City State zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Ciry of Hutchinson Application Jor Gambling Devices License Page 3 of 3 Officers of the Organization (if necessa , list additional names on se arate sheet ti t 5 Name Title L Iy L� Residence Address City State Zip E� Name Title Residence Address City State Zip Name Title Residence Address city State Zip Officers or Other Persons Paid for Services Information ffnecessary, list additional names on se arate sheet Name Title Residence Address City State Zip Name Title Residence Address City State Zip Name Title Residence Address City State Zip Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesottt��a��Statutes Chapter 349)? Gambling Manager yes ❑ no --3"-' Authorized Officer y1 ves ❑ no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. F.—) .Signature cgEauthorized officer of organization City Council 13 approved ❑ denied Notes: Irt 1 Date Date Adult Training & Habilitation Center Inc BOARD OF DIRECTORS Appointed Name /Address 1) 5/11 -5/14 CHERYL BEILKE PRESIDENT (4th Term) 20485 Lake Hook Road Hutchinson, MN 55350 320 -583 -1014 (cell) Finance /Personnel /Fundraising beilke4La hutchtel.net 2) 1/09 -1/12 GERARD STIFTER 362 South Shore Drive Winsted, MN 55395 320 - 485 -2504 (home) Personnel/Finance /Fundraising ste ifterAmchsi.com 3) 4/10 -4/13 RICHARD SCHIMMEL SECRETARY (3'd Term) 2110 Upland Avenue Mayer, MN 55360 952- 955 -1177 (home) 952- 994 -6603 (cell) randischimmel_frontier.com Finance /Fundraising/Personnel 4) 1/03 -1/12 CHARLOTTEKNICK (3 d Term) 10374 Tagus Ave Brownton, MN 55312 320 - 328 -5573 (home) knick atomt.net Personnel/Finance /Fundraising 5) 5/11— 5/14 CHRISTINE DAVIS (3rd Term) 9692 Co. Rd 2 Glencoe, MN 55336 320 - 864 -5644 (home) Personnel/Finance/Fundraising chrisr.&etudeks.com 6) 5/11 — 5/14 NANCYKRCIL (3rd Term) 16535 Garden Ave Glencoe, MN 55336 320 - 864 -4637 (home) Personnel /Finance/Fundraising krcil hotmail.com HUTCHINSON CITY COUNCIL REQUEST FOR BOARD ACTION I Agenda Item: I-emporary Liquor'license - Hutchinson Hockey Association Department: Administration Contact: Jeremy Carter I Amount of Time Requested: 0 I presenter /If Different than Contact: N/A I SA CKGROUNDIEXPLANA T►ON OF A GENOA ITEM: Meeting Date: 2/26/2013 Item Type: Minutes Consent Agenda Attachments: Yes The Hutchinson Hockey Association i5 requesting a temporary liquor license for September 28., 2013. The I u ca L ia n of this eve nt aril I be the Hutt in o n Civic Arena a rid the Hoc key Assoc lati o n will be provild - ng the I iq u services. The H utchinrmn Hockey Association has adequate insura rice cove rage for this event. I BOARD ACTiON REQVESTED: Request a p prova I of tern pora ry liquor` I icense Fiscal Impact: 0 Funding So u rce-. FTE Impact 0 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project C-ost: $0 Total City Cost: $0 Funding Source.-- Remaining Cost: $0 Funding Source.-- I Additional Financial/FTE Comments: 't MR ov O M,i&c Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133, St. Paul MN 55101 -5133 (651) 201 -7507 Fax (651) 297 -5259 TTY (651) 282 -6555 W W W'.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION Fv NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER Hvtc.%M U 0 ES i:!s STREET ADDRESS U CITY STATE CODE !L �, � !-4wra -v Is Al L s s NAME OF PERSON . AKING APPLICATION BUSINESS PHONE HOME PHONE It Lf DATES LIQUOR \ L BE SOLD TYPE OF ORGANIZATION CLUB CHARITABLERELIGIOUS HER NPR FIT ORGANIZATION OFFICER'S NAME ADDRESS J ?YaC !4 h ORGANIZATIO O FICER'SNAME ADDRESS ORGAN[ZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area, describe Htki"5o,,, Ckr- eor, 45o Ha✓rvilofa , Sr SW Hvftk4 1500 rk M SnO J Will the applicant contract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so please provide the carrier's name and amount of coverage. J 306 OG6 4, MbfN�a to R24 0M O?/t Wl Gr ;. oon -Cci►,,A,P. 7tx ,, oYQ AQ+SGY1 . fI Gf� --jam T �1 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITY/COUNTY y�Snn DATE APPROVED CITY FEE AMOUNT �j . LICENSE DATES DATE FEE PAID Z SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079 (05/06) 1WV,fe HUTCHINSON CITY COUNCIL City of REQUEST FOR BOARD ACTION 7,Xzca Agenda Item: Hauling License - Renville Sibley Sanitation Department: Administration Meeting Date: Contact: Jeremy Carter 2/26/2013 Item Type: Amount of Time Requested: 0 Minutes 7[ Consent Agenda Presenter/if Different than Contact,, N/A Attachments: Yes BA CKGROUNDIEXPLANA TION OF AGENDA ITEM: Renville Sibley Sanitation has submitted a hauling license application into administration for review and processing. The applicant has completed the appropriate application in full and all pertinent information has been received. Renville Sibley Sanitation was previously issued a hauler' s license by the City of Hutchinson in 2010. BOARD ACTION REQUESTED: Request approval of hauler's license Fiscal Impact: 0 Funding Source: FTE Impact 0 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $0 To to I it Cost: $0 Funding So-urce: Remaining Cost: 0 Funding So.urce: Additional Fine nciaI/FTE Comments: I � wCirg °f 111Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -5151 /Fax: (320) 234-4240 City of Hutchinson Application for Licensing (Under Ordinance No. 117.15) Type of A li lion (pursuant to section 6.23, subsection 2 � aoi City of Hutchinson Application for Licensing Page 2 of 3 List Additional subsection to Purchase or Lease to Insurance Company 32 Y Address Ste% -f�a - �-O/ Licensing Requirement for Adequate Transit limits Agent's Name City State Zip Fax Monthly Submission of Information to City Administrator section 6.23, subsection 9 Are you aware of your responsibility to submit mes and addresses of your business and commercial account no later than the 10" of each month to the C' Administrator? YES ❑ NO Are you willing to maintain a local t:YES o number and a daily 24 -hour answering service to handle service questions? ❑ NO I hereby certify that I have completely filled out the entire above application, together with the attached and executed Release of Information Form, and that the application is true, correct, and Signature Internal Use Onl Fire ❑ approved ❑ denied Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: ? - / / -/ 3 Date 0212012013 11:38 Nesbit Agencies �p kwaoe- AURa1LO ffAX)6514606625 P.0011002 -10 -c)31/- 4-2`V co!Pbp CERTIFICATE OF LIABILITY INSURANCE 1 THIS CERTIFICATE 18 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(&), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. It SUBROGATION 19 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A stalament on this certificate does not confer rights to the cerltlleate holder In Ileu or such endorsement(s). PRODUCER ROSS NESBIT AGENCIES INC FARMINGTON MN C /O:SCOBIE GROUP - MIDWEST GENER 3300 BIRCH STREET EAU CLAIRE WI 54702 -5420 NA%e Loretta Pelach _ PXONC 651 -480 -6014 Ale.flcE 857- eB0.8825 bret1B De9blte 60CI98.COtR mavaeRa APreaDINO COVERAGE NAlce INBURRRA NATIONAL CASUALTY INSURANCE 11991 INSURID RENVILLE- ST8LEY SANITATION LLC PO BOX 295 GIBBON MN 55335 INSURER B INSURER C: INSURlR D; IueuRERE; INSUMIRP COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LIBTE13 BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POUGEB DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. MR LTR TYP1or INSURANCE POLICY NVMPER M D LIMITS ORNERAL UARIUTY OOMMERCIAL GENERAL LIABILITY dAIMS-MADR O OCCUR EACHOCCURRENCE O"IN39 TO J EPeurtonm MED IXP An one anon PERSONAL B A041NJURV GENERAL AGGREGATE PRLDUCTS•COMPA)P AGG f i T f OEN'L AGGREGATE LIMtT APPUEB PFA, PA50YR PR LOC 9 6 A AUTOMOBILE UASILIrY ANY ALTO ALL ONNED X SCHEDULED AUTOS AUTOS HREOAUTCS A T09�E0 CA00253567 11122/201211/2212013 rieotiddn 500,000 BODILY INJURY lNreenani B SDDILYRJJRYBLrR«IdeM f 9 E UMBRELLA LIAB EXCESS LIAR OCCUR CLAIMS MADE EACH OCCURRENCE T AGGREGATE $ DaD I I RETENTION$ t WOAKRACOMPENSATION AND CMPLOYRa LIABILITY ANY PROPRIETOWMRTNERIMECUTIYE� IM$RdAWrY In N "I EICLVDEOP It yyeeR�Mlb. N„der 0F6CR IPTION OF OPERATIONabPlow NIA Y,n; BTATU- OTK E. L.EACH ACCIDENT 6 EL DIBEPBEEAEMPLOVE 9 EL DIBEPBE•POLICY LIMB / A PHYSICAL DAMAGE CA00253567 1112212012 1112212013 PER POLICY SCHEDULE OF&MTON OF OPERATIONS /LOCATIONS/ ICLEB(AtlCa AGGROfat,Atld111ENIRM1SfW 6011MVi,,MbOr u�IPCrWVlndl SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTNOR12E0 �utchlnaon City Canter 111 Hanson St BE Hutchinson MN 68380 ACORD 25 (2010108) The ACORD name and logo are registered marke of ACORD 02/2012013 11:39 Nesbit Agencies (FAX)6514606625 P.0021002 VEHICLE QEacRnPTIQfl Ac mu r VEHICLE TYPE VC SYMIAGE COST NEW VEMR YEAR .Fpid TrvRk i V • 1HVXS92A NVA23248 FP SPCC COML 1 1991 MODEL: LBOOO TERR OVWIOCW CuSB SIC FACTOR BEMCP RADIVO FAR14UITOIIM CITY, STATE, BTAT! zip "IRE GARAGED NOR 4Suu0F�00 i ORIYKJSCHODL UBC X gg CNlEMOEO FAUITNO X LBp 0lDUCT1SLlS ACV COMP CO L COMML M�Cy��F1p IS MILES PLEASURE RETAL X LIAR Bg WECB% �17 F COMP FO AA BTAMT I R VICE X FANLT :: �M1EE�DPPAY MOTOR Mt FTW COLL TOTAL PROM 1 VBH! I YEAR MA KU FORD Truck VEHICLE TYPE OYMIAOE COSTNEW 3 1994 MODEL; LTL9000 LEDAA99B%RVA2S 691 PP SPEC CORAL S TERR OVWIOOW CLASS BIC FACTOM1 BEAT I RABIUB FARTHEST TERM CITY STATE, BTAT! LIP 14N[R[ GARAGED DRIVE V6! CXOCN ADD'L O pp x DOO VCTISLlO SPEC B ACV X OOMP CQFL WOC"OOL COM'L ERAOEB FAULT L1 F Llv < 15 MILES PLEASURE RETAIL X LIAR Taµlpp PAY Ig rT X COMP FO M BTAMT 1 O00 FAULT UMNE0 EAICM X COLL 1,000 CQUL r P RM OCRVICE X X MOTOR CPOFL FTW TOTAL FRET. 1 IUUCR. I VELAR YEAR MAKb SORD BODY TLNPk Tlll' VEHICLE TYPE T. BVMIAOE COST NEW 4 1 1989 PP OPEC CORAL 1 13500 I L8000 V.I.N.: 1BDYRB2A4RVA36136 LL�1 TERR OVWIOCW CLASS SIC PADTDR BUTCP RADIUS FARTXl57 TlRM CITY STATE, SYATi ow�AOEUE MY HN 40153 USE AOOL NO• X pp qq q NT REIMS DEDUCTIBLES ACV COMP �F L KIBOMDOL CCMM'L MCEB FAVLT MOTOIR F LOP <10 MILES PLEASURE RETAIL X IIAB pw y MED PAY U90P Fr GGMP FG M ST AMT 6 MILE ♦ SE P' X NO X Se5 �Qll% CPOPL FTW COLL 1 1 LOLL TOTAL PROM F VNNICLB TYPE 4YNMOE CO /TN[W VONB YEAR MARE: I PF SPEC cOML 5 NOOiL: V.I.: OVWIOCW CLASS SIC FACTOR SFAT CP RADIUS FARTNESTTERM CITY, STATE, BTAT! TORR LIP WHIRS GARAGED B E DRIVE USE CMSCK Kl6CNOOL COMM 'L RAOlB FAULT F LOP B AGV 00MP CO L <16 MILES PLEASURE RETAIL LMB PPgAY 20 !$ PUEL FT COMP FO M BTAMT 1 fA 1M1��IIEyy IDLy BBL��AppBOR COLL COLL 15 MILES + FARM SERVICE L M1oTb0. OPOFL FTW TOTALPAEM I BODY VEHICLE TYPE BYMIAOE COOT NEW V5H1 YEAR MAKL I PP EPEO CORAL 1 MOM V.I.N.: To'.. GVWIOCW CLASS BIC FACTOR OEATCP RADIUS FARTHESTYERM Gm STATE, BTAT! zip WI IvtB OAMOID pp DRIVE UBE CXOCRAOCB yy EE�� B o6DULTeLEB ACV COMP CPOFL 0 COMML FAULT F LOP <15MILE0 PLEASURE RETAL LIAB ��µW7jp1�oo IpAGBOR IT COMP F3 AA BTAMT 1 NO pMryO�D�n„9gPAY bj 16 MILES+ FARM SERVICE MOTOR CPOFL FTW COIL TOTAL PRAM $ D C VON• YEAR B9F VEHICLE TYPE /VM /ROE COST NEW 1 PP SPEC CORAL 1 MODEL: V•I.N.: GVW/DCW Cuss Sic CITY, BTAM STATE TSRR LIP WHERE GARAGED DRIVE TO UB! p L ❑❑pp��qq��NN F LBP L RWBCXOOL COMM'L C !RAGES I.I. FATNO MoTOAS tTOTAL FSa <10 MILES PLEASURE RETAIL uaB WIN PAY FT COMP FO 16 MILE • E FA lT pMOO g84�p50 MOTOR CPOF L FTW COLL VBMCLRTYPS SYMIAGS COST NEW YENS YEAR MAR E: PP OPEC GDML 5 MODEL: V.LN.: TERR OVWIOCW CuOS SIC FACTOR SEATCP RADIUS FARTHEBTTERM CITY STATE. By E zip ikkm! GARAGED was MDO GOMM'L GWERAOEB FAVLT pp F LIP B ACVL_j COMP COFL <15 MILE8 PLEASURE RETAIL LIAR MM1E{O iMi�O WO�qliGB 0.LABOR FY COMP PG �OEQUCTIOL AA ETA MT 5 0 COLL 10 MILEBr FARM SERVICE FO I bPBAV MOITOR PEG FTW LOLL TOTALPREM 1 ACORD 127 (2003108) INS12710309I.012 Pao* 2 912 Site Name Site Address Site City Midwest Industrial Tool & Grinding, Inc 45 W Highland Park Dr NE Hutchinson, MN 55350 �J T CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register Check Dates 2/13 - 2/26/13 Check # Ck Date Amount Vendor / Explanation 174487 2/13/2013 560.00 AMERICAN TEST CENTER 174488 2/13/2013 432.24 BRANDON TIRE CO 174489 2/13/2013 367.15 DROP -N -GO SHIPPING, INC 174490 2/13/2013 7,971.80 MN DNR WATERS 174491 2/13/2013 50.29 NU- TELECOM 174492 2/13/2013 6,024.00 SEH 174493 2/13/2013 350.00 VIVID IMAGE 174494 2/13/2013 320.00 WESTAFER ENTERPRISES 174495 2/13/2013 1,094.97 HENKE COMPANIES 174496 2/13/2013 705.03 INTERNAL REVENUE SERVICE 174497 2/26/2013 456.00 AARP 174498 2/26/2013 307.63 ACE HARDWARE 174499 2/26/2013 317.83 AEM MECHANICAL SERVICES, INC 174500 2/26/2013 53.44 ALPHA WIRELESS 174501 2/26/2013 90.85 AMERICAN FAMILY INS CO. 174502 2/26/2013 83.71 AMERICAN WELDING & GAS 174503 2/26/2013 73.10 AMERIPRIDE SERVICES 174504 2/26/2013 2,139.77 ANDERSON CHEMICAL COMPANY 174505 2/26/2013 30.00 ANDERSON, LORI 174506 2/26/2013 686.10 ANIMAL MEDICAL CENTER ON CROW 174507 2/26/2013 48.12 ARCTIC GLACIER PREMIUM ICE INC 174508 2/26/2013 35.00 ARLENE SCHMELING 174509 2/26/2013 243.00 ARNESON DISTRIBUTING CO 174510 2/26/2013 123.07 ARROW TERMINAL LLC 174511 2/26/2013 143.90 ARROWHEAD SCIENTIFIC INC 174512 2/26/2013 327.00 ASCAP 174513 2/26/2013 560.78 ASPEN EQUIPMENT CO 174514 2/26/2013 74.81 AUTO VALUE - GLENCOE 174515 2/26/2013 696.97 B & C PLUMBING & HEATING INC Account Description CONTRACT REPAIR & MAINTENANCE CENTRAL GARAGE REPAIR RECEIVED NOT VOUCHERED PERMITS COMMUNICATIONS PROFESSIONAL SERVICES ADVERTISING ACCRUED COMMISSIONS PAYABLE CONTRACT REPAIR & MAINTENANCE GARNISHMENT PROFESSIONAL SERVICES RECEIVED NOT VOUCHERED CONTRACT REPAIR & MAINTENANCE COMMUNICATIONS ACCRUED LIFE INSURANCE CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE CHEMICALS & PRODUCTS OTHER REVENUES AUTOMOTIVE REPAIR COST OF MIX & SOFT DRINKS PARK FEES COST OF SALES -BEER EQUIPMENT PARTS OPERATING SUPPLIES DUES & SUBSCRIPTIONS CENTRAL GARAGE REPAIR EQUIPMENT PARTS CONTRACT REPAIR & MAINTENANCE 174516 2/26/2013 3,502.50 B. W. WELDING RECEIVED NOT VOUCHERED 174517 2/26/2013 500.00 BCA/TRAINING & DEVELOPMENT TRAVEL SCHOOL CONFERENCE 174518 2/26/2013 106.00 BERNICK'S COST OF MIX & SOFT DRINKS 174519 2/26/2013 5,200.00 BFG SUPPLY COMPANY RECEIVED NOT VOUCHERED 174520 2/26/2013 107.30 BLACK BOX CORPORATION MACHINERY & EQUIPMENT 174521 2/26/2013 319.50 BLACK GOLD ENVIRONMENTAL SERVI CONTRACT REPAIR & MAINTENANCE 174522 2/26/2013 189.59 BRANDON TIRE CO AUTOMOTIVE REPAIR 174523 2/26/2013 3,625.33 BRY -AIR REPAIR & MAINTENANCE SUPPLIES 174524 2/26/2013 37,618.40 BUSINESSWARE SOLUTIONS MACHINERY & EQUIPMENT 174525 2/26/2013 16,370.39 C & L DISTRIBUTING COST OF SALES -BEER 174526 2/26/2013 607.28 C -AIRE INC RECEIVED NOT VOUCHERED 174527 2/26/2013 261.84 CARDIAC SCIENCE OPERATING SUPPLIES 174528 2/26/2013 639.96 CARLOS CREEK WINERY COST OF SALES -WINE 174529 2/26/2013 1,423.58 CDW GOVERNMENT, INC MACHINERY & EQUIPMENT 174530 2/26/2013 711.91 CENTRAL MCGOWAN RECEIVED NOT VOUCHERED 174531 2/26/2013 144.13 COMDATA CORPORATION OPERATING SUPPLIES 174532 2/26/2013 313.80 CROW RIVER GLASS & SIGNS AUTOMOTIVE REPAIR 174533 2/26/2013 50.00 CROW RIVER ORGANIZATION OF WAT MISCELLANEOUS 174534 2/26/2013 105.00 CROW RIVER PRESS INC PRINTING & PUBLISHING 174535 2/26/2013 4,804.70 DAY DISTRIBUTING COST OF SALES -BEER 174536 2/26/2013 20.10 DROP -N -GO SHIPPING, INC POSTAGE 174537 2/26/2013 156.25 E2 ELECTRICAL SERVICES INC RECEIVED NOT VOUCHERED 174538 2/26/2013 5.34 EBERT, PAT TRAVEL SCHOOL CONFERENCE 174539 2/26/2013 196.12 ECOLAB PEST ELIM RECEIVED NOT VOUCHERED 174540 2/26/2013 105.00 EMANS, SONJA L TOWN MEETING PIES 174541 2/26/2013 165.26 EXNER, KENT TRAVEL SCHOOL CONFERENCE 174542 2/26/2013 160.31 FARM -RITE EQUIPMENT RENTALS 174543 2/26/2013 334.38 FASTENAL COMPANY REPAIR & MAINTENANCE SUPPLIES 174544 2/26/2013 48.10 FIRE SAFETY USA, INC OPERATING SUPPLIES 174545 2/26/2013 430.80 FOREST EDGE WINERY COST OF SALES -WINE 174546 2/26/2013 122.59 FOSTER'S INC. RECEIVED NOT VOUCHERED 174547 2/26/2013 75.00 FOTH INFRASTRUCTURE & ENV TRAVEL SCHOOL CONFERENCE 174548 2/26/2013 102.59 G & K SERVICES OPERATING SUPPLIES 174549 2/26/2013 249.57 GRAINGER OPERATING SUPPLIES 174550 2/26/2013 552.65 H.A.R.T. ACCRUED DEFERRED COMP 174551 2/26/2013 16.57 HAGER JEWELRY INC. OPERATING SUPPLIES 174552 2/26/2013 1,500.00 HANSEN GRAVEL SNOW REMOVAL 174553 2/26/2013 675.00 HANSON & VASEK CONSTRUCTION SNOW REMOVAL 174554 2/26/2013 40.05 HAUGEN, MARV OPERATING SUPPLIES 174555 2/26/2013 1,668.20 HAWKINS INC CHEMICALS & PRODUCTS 174556 2/26/2013 236.28 HENRY'S WATERWORKS INC REPAIR & MAINTENANCE SUPPLIES 174557 2/26/2013 2,049.66 HIBU INC ADVERTISING 174558 2/26/2013 675.06 HILLYARD / HUTCHINSON CLEANING SUPPLIES 174559 2/26/2013 7,969.74 HOISINGTON KOEGLER GROUP INC PROFESSIONAL SERVICES 174560 2/26/2013 365.18 HOLT MOTORS INC CENTRAL GARAGE REPAIR 174561 2/26/2013 700.00 HRA HOUSING REHAB LOANS 174562 2/26/2013 88.80 HUTCH CAFE OPERATING SUPPLIES 174563 2/26/2013 120.00 HUTCHINSON AREA CHAMBER OF COM DUES & SUBSCRIPTIONS 174564 2/26/2013 1,339.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 174565 2/26/2013 500.00 HUTCHINSON CENTER FOR THE ARTS PROFESSIONAL SERVICES 174566 2/26/2013 4,427.28 HUTCHINSON CO -OP EQUIPMENT PARTS 174567 2/26/2013 2,269.62 HUTCHINSON PLUMBING & HEATING CONTRACT REPAIR & MAINTENANCE 174568 2/26/2013 619.82 HUTCHINSON WHOLESALE RECEIVED NOT VOUCHERED 174569 2/26/2013 3,851.78 HUTCHINSON, CITY OF UTILITIES 174570 2/26/2013 4,000.00 HUTCHINSON, CITY OF ATM REPLENISH 174571 2/26/2013 9.17 INDEPENDENT EMERGENCY SERVICES COMMUNICATIONS 174572 2/26/2013 1,175.00 INFRATECH CONTRACT REPAIR & MAINTENANCE 174573 2/26/2013 39,019.01 INTERSTATE POWER COMPANIES, I GRINDER REPAIR 174574 2/26/2013 122.85 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 174575 2/26/2013 125.00 JACOBSEN, MIKE RENTS -BLDGS OTHER 174576 2/26/2013 116.93 JOCHUM, DANIEL TRAVEL SCHOOL CONFERENCE 174577 2/26/2013 25,299.43 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -BEER 174578 2/26/2013 262.50 JUUL CONTRACTING CO SNOW REMOVAL 174579 2/26/2013 33,785.04 KANSAS STATE BANK CAPITAL LEASES 174580 2/26/2013 675.00 KOSEK, JEFF SNOW REMOVAL 174581 2/26/2013 376.89 KRAVITCH MACHINE COMPANY EQUIPMENT PARTS 174582 2/26/2013 109.90 LANG'S MEAT MARKET FIRE DEPT TOWN MEETING 174583 2/26/2013 41.50 LEXISNEXIS DRUG TESTING 174584 2/26/2013 1,168.40 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 174585 2/26/2013 785.54 LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT 174586 2/26/2013 788.38 LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE 174587 2/26/2013 21,046.10 LOCHER BROTHERS INC COST OF SALES -BEER 174588 2/26/2013 48.04 MADDEN, GALANTER, HANSEN LLP PROFESSIONAL SERVICES 174589 2/26/2013 214.23 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES 174590 2/26/2013 25.00 MCCARTHY, ROBERT MISCELLANEOUS 174591 2/26/2013 410.07 MCKAY, JEFF TRAVEL SCHOOL CONFERENCE 174592 2/26/2013 300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 174593 2/26/2013 SOO. OO MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 174594 2/26/2013 300 .00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES 174595 2/26/2013 300.00 MCLEOD COUNTY COURTADMINISTRA OTHER REVENUES 174596 2/26/2013 300.00 MCLEOD COUNTY COURTADMINISTRA OTHER REVENUES 174597 2/26/2013 300.00 MCLEOD COUNTY COURTADMINISTRA OTHER REVENUES 174598 2/26/2013 87.10 MCLEOD PUBLISHING INC ADVERTISING 174599 2/26/2013 97,181.59 MEDICA EMPL.HEALTH & INS. BENEFIT 174600 2/26/2013 2,586.03 MEEKER WASHED SAND & GRAVEL RECEIVED NOT VOUCHERED 174601 2/26/2013 44.63 MEHR, BRIAN TRAVEL SCHOOL CONFERENCE 174602 2/26/2013 697.26 MENARDS HUTCHINSON OPERATING SUPPLIES 174603 2/26/2013 220.50 MES- MIDAM OPERATING SUPPLIES 174604 2/26/2013 212.50 MIDWEST INDEPENDENT SOILSAMPL RECEIVED NOT VOUCHERED 174605 2/26/2013 57.00 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 174606 2/26/2013 600.00 MINNESOTA DEPT OF LABOR & INDU DUES & SUBSCRIPTIONS 174607 2/26/2013 585.00 MINNESOTA PUBLIC EMPLOYEES AS ACCRUED UNION DUES 174608 2/26/2013 444.40 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 174609 2/26/2013 7,100.00 MN DEPT OF NATURAL RESOURCES OTHER CONTRACTUAL 174610 2/26/2013 80.16 MODERN TOWING PROFESSIONAL SERVICES 174611 2/26/2013 342.62 MOXIE MEDIA OFFICE SUPPLIES 174612 2/26/2013 400.00 MPCA PERMITS 174613 2/26/2013 14,350.00 MPCA PERMITS 174614 2/26/2013 335.00 MSPE DUES & SUBSCRIPTIONS 174615 2/26/2013 145.35 NORTHERN BUSINESS PRODUCTS EQUIPMENT PARTS 174616 2/26/2013 395.25 NORTHERN GREEN EXPO ADVERTISING .-lam 174617 2/26/2013 128.04 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS 174618 2/26/2013 111.34 NORTHLAND CHEMICAL CORP OPERATING SUPPLIES 174619 2/26/2013 37.00 OFFICE OF ENTERPRISE TECHNOLOG TELEPROCESSING EQUIP 174620 2/26/2013 194.69 PAULSON, JOHN TRAVEL SCHOOL CONFERENCE 174621 2/26/2013 213.62 PEDERSON SALES INC. OPERATING SUPPLIES 174622 2/26/2013 23,972.13 PHILLIPS WINE & SPIRITS COST OF SALES -WINE 174623 2/26/2013 54.16 POSITIVE ID INC DUE FROM UTILITIES 174624 2/26/2013 1,500.00 POSTMASTER POSTAGE 174625 2/26/2013 138.00 POSTMASTER POSTAGE 174626 2/26/2013 289.00 PREMIER LIFT PRODUCTS LLC CONTRACT REPAIR & MAINTENANCE 174627 2/26/2013 33.49 PRO -BUILD REPAIR & MAINTENANCE SUPPLIES 174628 2/26/2013 724.54 QUADE ELECTRIC CONTRACT REPAIR & MAINTENANCE 174629 2/26/2013 57.70 QUILL CORP CLEANING SUPPLIES 174630 2/26/2013 150.00 R & S INSPECTIONS, INC. HOUSING REHAB LOANS 174631 2/26/2013 69.50 REID, ANDY TRAVEL SCHOOL CONFERENCE 174632 2/26/2013 4,987.50 REINER ENTERPRISES, INC CONTRACT REPAIR & MAINTENANCE 174633 2/26/2013 250.00 RETTERATH, MIKE ACCOUNTS PAYABLE MANUAL 174634 2/26/2013 190.00 ROCHESTER ABORISTS WORKSHOP TRAVEL SCHOOL CONFERENCE 174635 2/26/2013 7,650.00 SAFEASSURE CONSULTANTS INC PROFESSIONAL SERVICES 174636 2/26/2013 247.95 SALTMAN LLC OPERATING SUPPLIES 174637 2/26/2013 1,895.02 SCHLAUDERAFF IMPLEMENT CO. CENTRAL GARAGE REPAIR 174638 2/26/2013 64.13 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 174639 2/26/2013 16,193.75 SEH PROFESSIONAL SERVICES 174640 2/26/2013 141.50 SIMPLEXGRINNELL LP CONTRACT REPAIR & MAINTENANCE 174641 2/26/2013 74.28 SORENSEN'S SALES & RENTALS RECEIVED NOT VOUCHERED 174642 2/26/2013 4,862.92 SOUTHERN WINE & SPIRITS OF MN COST OF SALES- LIQUOR 174643 2/26/2013 2,236.34 SPRINT COMMUNICATIONS 174644 2/26/2013 171.60 SPS COMMERCE RECEIVED NOT VOUCHERED 174645 2/26/2013 26.66 STANDARD PRINTING RECEIVED NOT VOUCHERED 174646 2/26/2013 742.52 STAPLES ADVANTAGE RECEIVED NOTVOUCHERED 174647 2/26/2013 240.58 STATE SUPPLY COMPANY INC OPERATING SUPPLIES 174648 2/26/2013 235.00 STRACHAN, JUDY OTHER REVENUES 174649 2/26/2013 58.76 STURGES, JASON TRAVEL SCHOOL CONFERENCE 174650 2/26/2013 30.00 SUDHEIMER, PEGGY OTHER REVENUES 174651 2/26/2013 1,475.00 T.I.P. INC RECEIVED NOT VOUCHERED 174652 2/26/2013 91.77 TASC 174653 2/26/2013 47.00 TEK MECHANICAL 174654 2/26/2013 752.47 THOMSON WEST 174655 2/26/2013 675.00 TONY FORCIER TRUCKING 174656 2/26/2013 113.12 TRI COUNTY WATER 174657 2/26/2013 847.64 UNIFORMS UNLIMITED 174658 2/26/2013 114.16 US BANK HOME MORTGAGE 174659 2/26/2013 41.17 VERIZON WIRELESS 174660 2/26/2013 69.95 VERTECH SOLUTIONS & SERVICES 174661 2/26/2013 9,653.96 VIKING BEER 174662 2/26/2013 280.70 VIKING COCA COLA 174663 2/26/2013 67.10 WAL -MART COMMUNITY 174664 2/26/2013 48,395.66 WASTE MANAGEMENT OF WI -MN 174665 2/26/2013 4,316.00 WEBB PALLET 174666 2/26/2013 60.00 WELCOME NEIGHBOR 174667 2/26/2013 1,371.49 WELLS FARGO 174668 2/26/2013 96.05 WINDOW WORLD TWIN CITIES 174669 2/26/2013 2,382.00 WINE COMPANY, THE 174670 2/26/2013 198.65 WINE MERCHANTS INC 174671 2/26/2013 20,929.51 WIRTZ BEVERAGE MINNESOTA 174672 2/26/2013 1,925.00 WOOD'N PALLETS, INC. 174673 2/26/2013 1,282.50 WORK CONNECTION, THE 174674 2/26/2013 886.88 ZEP MANUFACTURING CO 554,316.74 Grand Total Payment Instrument Totals Check Total 554,316.74 Total Payments 554,316.74 FLEX ADMINISTRATION FEE BUILDING REPAIRS OPERATING SUPPLIES 6P[iPiTj lXu[iZ &A OPERATING SUPPLIES OPERATING SUPPLIES ACCOUNTS PAYABLE MANUAL COMMUNICATIONS CONTRACT REPAIR & MAINTENANCE COST OF SALES -BEER COST OF MIX & SOFT DRINKS FIRE DEPT TOWN MEETING REFUSE - HAULING RECEIVED NOT VOUCHERED ADVERTISING OPERATING SUPPLIES REFUNDS & REIMBURSEMENTS COST OF MIX & SOFT DRINKS COST OF SALES-WINE COST OF MIX & SOFT DRINKS RECEIVED NOT VOUCHERED OTHER CONTRACTUAL REPAIR & MAINTENANCE SUPPLIES PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 02/22/2013 Period Ending Date: 02/16/2013 $53,746.79 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $10,314.66 MN Department of Revenue State Withholding Tax $38,171.24 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,291.23 TASC Employee Flex Spending Deductions $10,820.65 TASC Employee Contributions to Heath Savings Account Employer Contributions to Heath Savings Account $525.00 MNDCP Employee Contributions - Deferred Comp $1,340.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $162.89 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $118,602.46 Total Electronic Funds Transfer ry -6 LEV ELECTRONIC FUNDS TRANSFERS 2/26/2013 FUND PAYABLE TO AMOUNT FUEL HATS MN DEPT OF REV SALES TAX LIQUOR MN DEPT OF REV SALES TAX PRCE CIVIC ARENA MN DEPT OF REV SALES & USE TAX WATER SEWER CREEKSIDE MN DEPT OF REV $1,126.61 $32,390.00 $1,037.00 $10,727.00 $45,280.61 ()(:6 HUTCHINSON CITY COUNCIL %,f REQUEST FOR BOARD ACTION Agenda Item: Public Hearing tor 2013 Pavement Management Program (Letting Na. 3/Project Na, 13-03) Department: Public Works Meeting Date: 2/26/2013 Contact. Kent Exner Item Type: mount of Tire Req uestied 20 Minutes Public Hearing Presenter/if Different than Contact: N/A Attachments: Yes BACKGROUNDIEXPLANA TIC' N OF AGENDA iTEM.- City staff administered a neighborhood meeting on Wednesday, February 13th, with property owners adjacent to the proposed project referenced above. Please see the attached Neighborhood Meeting Notice and Information Sheet dose rats. Fol local rig a brief project overview by City staff and potential public comments, staff will request that the City move forward with the final preparation of project plan s/sp ecifications and future advertisement for bids. The anticipated bid opening date is Thursday, Ma rch 21st (10:30 AM). Thus, at this. point, we recommend that the attached Resolutions and Publication be approved. BOARD ACTION REQUESTED: Approval of Resolutions & Publication Fiscal Impact: 0 FTE Impact 0 Included in current budget: yes PROJECT SECTIOIV: Total Project Cost: $ 444,000 Total City Cost: $264oOOO Remaining Cost: 5180,000 Additional Financial/FTE meats,, Funding Sourcel: N/A Budget Change: No Funding Source: it Bonding Funding source: Improvement Special Assessments Project proposed scope and funding reviewed by Resource Allocation Committee. 16 5" ect Neighborhood Meg Notice Letting No. 3 /Project No. 13 -03 2013 Pavement Management Program Wednesday, February 13`h ♦ 5:30 to 7: 00 PM (presentation @ 5:40) Hutchinson City Center (111 Hassan St. SE) ♦ Council Chambers PROPOSED STREET IMPROVEMENTS The City of Hutchinson is considering pavement rehabilitation measures at several locations this summer to address deficiencies in existing pavement conditions. These streets have been identified as needing repair by the City's Pavement Management Program. Per City staff s review, these roadways are being selected for improvement during the 2013 construction season based on the current pavement condition and the timing of the most cost - effective improvement method. At this point, these proposed project areas are only being considered and are subject to not being addressed this summer /fall depending on City funding limitations and City Council action. The existing street surfacing is moderately deteriorated with sporadic cracking along some areas of the proposed improvements. However, the pavement surface seems to show that poor drainage below the roadway surface is not a significant factor in the current pavement failures. Due to these segments of roadway being in marginal condition, preventive maintenance measures are not as likely to adequately repair the current surface and are becoming less cost - effective. The proposed improvements to these roadways include administering a bituminous overlay method that would include milling /removing the existing pavement section, minimal concrete curb replacement, and new bituminous pavement wear surfacing. This proposed pavement mill and overlay method is proven to be an efficient construction approach and also has shown to be relatively cost - effective by extending roadway lifecycles approximately 10 to 20 years. ASSESSMENTS The proposed work is considered to be a maintenance project, thus a portion of the total cost of these improvements (approximately 50 %) will be assessed to the adjacent private properties on a street - frontage basis. Estimated assessment amounts will be provided at the Neighborhood Meeting. Also, please note that certain property owners may be eligible for deferral of an assessment depending on their age, a defined disability situation, and/or military service status as outlined within Minnesota Statutes and City Policy. Additional information regarding assessment deferral opportunities is available at the Finance Department office (City Center building). HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process and, as noted previously, is scheduled to occur Wednesday, February 13`h. This meeting will be an informal discussion regarding the project with City staff, to get preliminary information regarding what the project is proposed to include and to receive a very preliminary estimate of what project special assessments may be. Due to the project being in an early development stage, these estimates may be fairly broad. This informal discussion will also allow individual questions /comments to be heard and for a general review of the project to occur prior to the first official hearing required by special assessment procedures. The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting on February 26, 2013, at 6:00 PM. This meeting will be televised and is the formal presentation of the proposed project to the Council. Public input time is included and welcomed. Approval at this hearing does not mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and soliciting actual bids for completing the work. The second official hearing, the Assessment Hearing, would be called after receiving the bids (probably sometime in May or June). Staff would prepare actual proposed assessments for each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. SCHEDULE & CONSTRUCTION ITEMS As previously mentioned, construction is anticipated to start in the summer /fall of 2013. The project should be completed within one construction season (weather dependent). GENERAL INFORMATION Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexner@ci.hutchinson.mn.us ci.hutchinson.mn.us if you have any questions or comments you would like addressed. We look forward to discussing the proposed project improvements with you. Thank you for your time and consideration! February 13, 2013 ♦ 5:30 — 7:00 PM ♦ City Council Chambers Project Scope STREET MILL & OVERLAY — Grove Street SW (5th Ave to TH 15), Brown Street SW (Division to TH 15), Glen Street SW (5th Ave to Linden), Franklin Street SW (5th Ave to TH 15) and Division Avenue SW (Grove to Glen); roadway overlay /rehabilitation surface milling/removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. Estimated Project Costs & Financing • Residential/Commercial Streets — Estimated Construction Cost $ 350,000 Estimated Project Expenses $ 94,000 Estimated Total Project Cost $ 444,000 City Bonding $ 264,000 Improvement Assessments $ 180,000 Wastewater Fund $ 0 Water Fund $ 0 Estimated Financing $ 444,000 City Pays For • Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs • Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs • Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost • Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs • Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs • Sanitary Sewer & Water Main Improvements — 100% Property Owner Pays For • Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley Recon costs • Water /Sanitary Sewer Services - in areas of new main construction ($750- 1250/1 '/," water, $1750- $2250/6" water (deferred), $1,500- 2000/6" sewer) • Total Proposed Assessment Rates • Street Rehabilitation $47.50/Frontage Foot • Partial Street Reconstruction $60.00/17rontage Foot • Full Street Reconstruction $80.00 /Frontage Foot • Mill & Overlay $24.00/Frontage Foot (prorated per 32' pavement) • Alley Reconstruction $40.00 /Frontage Foot • Estimated Total Assessment for Typical City Lot (66' width) o Mill & Overlay $1,584 • NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %). RESOLUTION NO. 14109 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3 /PROJECT NO. 13 -03 WHEREAS, a resolution of the City Council adopted the 22nd day of January 2013, fixed a date for a Council Hearing on the following improvements: Grove Street SW (5th Ave to TH 15), Brown Street SW (Division to TH 15), Glen Street SW (5th Ave to Linden), Franklin Street SW (5th Ave to TH 15) and Division Avenue SW (Grove to Glen); roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of January 2013. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 26th day of February 2013. Mayor: Steven W. City Administrator: Jeremy J. Carter RESOLUTION NO. 14110 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 3 /PROJECT NO. 13 -03 WHEREAS, the Directorof Engineering /Public Works has prepared plans and specifications for the following described improvement: Grove Street SW (5th Ave to TH 15), Brown Street SW (Division to TH 15), Glen Street SW (5th Ave to Linden), Franklin Street SW (5th Ave to TH 15) and Division Avenue SW (Grove to Glen); roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Tuesday, March 21st, 2013, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, April 26, 2013 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of February 2013. Mayor: Steven W Cook City Administrator: Jeremy J. Carter 0 4C) Le 01P Y C 0 McLeod County Solid Waste Present Subsidized Programs Partially Subsidized Programs Curbside Recycling Program 0 Ag Chemical Disposal (<301 lbs) * Paper Dnive Fundraising for .area Rural drop- box .Recycling 8 #347 Plastic Recycling non-pmfits non-profits Township shed Recycling 0 Pharmaceutical/OTC E S Recycling Penny PerPound Plastic Program(P5) for you nty-Mde School Recyctmig Receptacles Working with West Central Medication Disposal Ind-Lx .stries allawc,:; McLeod County non-profits School Recycling Service Recycling Event Recycling @ the County Ag Bag Recycling Alummium Redemption Program Programs is aJso a valuable labor source Fair School Recycling Rebates Employee HHW Collections Annual County--wide CGIlections County Department office space Battery Rccycling Municipal Site Monitoring MTP/VEC office space • Ink/Laser/Toner Cartridge • Donation Directory Program Hunger Free McLeod's Back- Recycling • Commercial recycling revenue Pack Program Storage Space Plastic Bag Recycling Oil Filter Recycling Well Water testing around SRRMF • Car B onste--r Se2 t _Recyrl i n g VSQ(', Bu sines Waste Program Hi i q;'l n es s Reicycli n i dits (Green eats Program) Small Gas Cylinder Recycling fTZEeUSE Center 0 Cooking Oil Recycling Electronics Recycling Household Hazardous Waste 6 Municipal Yard Waste Processing I Appliance Recycling Disposal. 0 Municipal Yard Waste Hauling I FLB Recycling B-usiness Recycling Collection Education for all pro-grams 0 Mattress Recycling Out-of-County Recycling Ser- a Host for annual 3rd Grade 0 Tire Recycling vice$ Environmental Day 9 Creekside Soils Site Mani tarp ng Motor it Recycling 0 Paxticipant in annual 4th Gra4e a Municipal Yard Wa CFig Recycling Nature Day Monitofing Recordable Media Recycling Aluminum Fundraising for area Cork Recycling non-pmfits Crayon Recycling McLeod County contracts labor Water Filter Recycling thraugh West Centned Industries to E S Recycling provide product quality control. Fishing line Recycling Working with West Central Holi&y Lights Recycling Ind-Lx .stries allawc,:; McLeod County Empty Pesticide Container to pr ovi I de adults with disabilities Recycling employment opportunities for 6-7 Ag Bag Recycling people per shift (or 20-30 people, per rr Programs is aJso a valuable labor source H W Mobile Collections I Funding for the Municipal Yard Waste Sites will expire at the end of 201 3 Penny Per lb Program Type lbs Penny Per lb #2 Colored Plastic 7,207 $72.07 #2 Plastic 55,260 $552.60 PET 65,126 $65126 1-7 Plastic 25,960 $259.60 Total 153,553 $1,535-53 Total is as of January 31, 2013- There w ill be an additional a mount added for Fe bruary 2013 The Final total amount will be split between thie McLeod County Food Shelf & The Backpack Program Organizations must be a nor -pro county wide program to be eligible for this pre grarn. The next recipients start-Ing March 1, 2013 will be DARE & the Backpack program. Redemption Area Collections Appliances 687 items Electronics 1,192 Iterns Mattress & Box prig 467 Items Tires 1 .30 Tires Matttress, Box Spring, and Tires have only been collected daily since July 2012. Matttress, Box Spring, and Tires collected only atr the Hutchinson location. Other Communitv Fund raisinq Assistance Vetran's Van $3,700.97 County-wide 8asketsfour Collection MCL.00d AIli a n ce for V1 rti m s of [Do mestic Vic I e nce $1506,08 Collectfon Basket & Fair (Event) Recycling Donation Directory $1,698,74 Redemption Pro grGm Directory, of Non -Profits � Year Tots I $6o9U5.79 Commerical & Paper Drives Numberof Non-Profit Organizations Paper ParticipatIng in Drive Tons Murn -icipality Commerical Paper Drives of' Paper Drives Collected Bird lblarid Browrtor/Stewart 2 13.15 Buffalo Lake Carver Dassef/Cokato Delano Gaylord Glencoe Hamburg Hector Hutchinson Howard Lake Kingston Lester Prairie Litchfield New Germany Norwood/Young America Olivia Plato Renville Silver Lake Stewart Wacoriia Win sted Total 1 1 5 18.7 4 2 19.04 1 1 3.39 3 8 122.38 1 1 4.2 5 12 79.3 2 2 14.05 1 1 1.2 1 1 6.04 1 3 6.78 1 2 30.57 2 10 106.03 1 2 SO.16 3 1 4 1 4 4 2 6 40 31 70 IL Community ft per Drlve N ic i xed County 11 A bt % Iwo 1100ribli.M10 U% r I f. F1 llkilt. lip% II-qMi,"101 [A]" w6hq, Wbe* off* do wt do #w rW Zj 0 8.75 47.3-9 8.32 38.2- 60-58 638.23 RECYCLZIVG Hr STORY '000 4500 - 400 co I r 200 1500 1000 500 20PO 2009 2010 2011 2012 B ;q s ed on total tons s hl PP°ed fa ` ear h year. /A FIVA A 700000 600000 500000 r Ln 400000 . . .....................,. Ln 100w 2008 2009 2010 2011 2012 I COUNTY RESIDENTIAL RECYCLING HISTORY 2250 2000 1750 cnl5oo z 1250 1000 750 500 25.0 0 1963.6 2035m$ 9 97 7 155 412 396 202 203 1227 1122d ter. 2008 2009 mCurb,.,sk,,,,Ie ■Sheds 2001m6 139 399 229 E•= 2151.1 2132m6 136 167 264 337 4 �1 -1311) 381 195 Iq 17053 2011 2012 Paper Drives m,Onmsite HUTCH7NS-ON RECYCLING HISTORY 856.3 869.1 839.9 883,0 876.7 900 Boo 44.4 48.3 79.3 102.5 700 187.1 W600 z ❑500 '400 3.00 200 100 0 2008 2009 2010 2011 2012 Curb ■Drop Box Facility Paper Drives REBATE TOTALS TO SCHOOLS IN HUTCHINSON* 1800 1600 1400 1200 1 0oo 800 600 400 20D 0 2009 2010 2011 2012 I n cludes -. St. Anastasia, New 1) 1 scover-les, Our Savii 0r L uthera n. & H utch I r) sci ri High S t,- h oo 1,� ENVIRONMNA FDUCATION' RA TE TOTALS 3500 i 3000 - 2500, Lo V C3 co 2000° C4 w200712008 2008/2009 1 Soo 2009/2010 co 201012011 1 000 T- 0111201 Soo u 0 - ------ Rebate HUTCWINSON CITY COUNCIL City,� REQUEST FOR BOARD ACTION - --- - -M Agenda item: Mosquito Control Services Contract Department: Public Works Meeting Date: Contact: John Olson 2/26/2013 Item Type: Amount of Time Requested: 5 Mi'nutes New Business 0 Presenter/if Different than Contact: N/A Attachments. Yes I 8A CKGROUNDIEXPLANA TION OF AGENDA ITEM: The Resource Al location Com mittee and staff recommend a pproval of a th ree-yea r m it control services contract with Clarke Environmental Mosquito Management,. Inc. 20061 Edison Ci( E, Clearwater, MN SS320. The Resource Allocation Committee requested staff review the potential for two and three-year contracts. Three-year corlErode resulted in more favorable pricing. I BOARD ACTION REQUESTED: Approval of M c unto Co n tro I Se rvi ces Contract for a -year period Fiscal Impact: 34,670 per year Fu nding Source: Street. & A Ile 6, FTE Impact 0 Budget Change., No Included in current budget: Yes PROJECT SFCTION: Total Project Cost: 50 0i Total City Cost: 50 Funding Source.- N /A Remaining Cost: $0 Funding Source! N/A I Additional Financiall/FTE Comments: C February 8, 2013 City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: Contract Mosquito Control Operations The Resource Allocation Committee and City staff reviewed proposals from three vendors to provide contracted mosquito control services in the City. Costs for two and three year contracts were reviewed. The Resource Allocation Committee recommended mosquito control services be provided under program specifications that have been used over the last four years, including: a) Adulticide application (ULV) • 6 ea. scheduled applications (ULV) • Up to 7 ea. applications upon City request b) Larvacide application, one application each spring c) Trap monitoring (June 1 — August 31) - 2 ea. traps, weekly counts by sex, species d) Barrier treatment (treatments at all ballparks coincidental to ULV applications) • (Up to 2 ea. special barrier treatments for community events). e) Proposed surcharges, premiums, etc. (e.g., fuel, chemical costs, etc.) f) Annual cost escalator The Resource Allocation Committee did not recommend entering into contracts for mosquito control services recommended by the vendor to best manage adult mosquito populations within the City. The costs from two of the vendors (see attached), were nearly identical. The Resource Allocation Committee recommended utilizing the current vendor to supply mosquito control services for either a two -year or three -year period. Based on pricing, staff recommends a three -year contract. City of Hutchinson Professional Services Outline for Mosquito Control Program Program Plan: City of Hutchinson requests pricing quotations for contracted mosquito control services during the 2 -year (2013 -2014) or 3 -year period (2013 - 2015), inclusive. Contractor shall provide: General Services • Public relations and public education opportunities through a company website and /or by providing general mosquito control education material to be posted on the City's website. • Comprehensive insurance coverage • Program consulting, pesticide application license, and quality control • Do Not Spray registry (take reasonable precautions to avoid registered properties) • Periodic advisories related to population trends and/or disease issues • Annual report of activities performed • Regulatory compliance at local, state, and federal levels Larval Control • Larval site monitoring and inspections. Treatment of publicly owned or publicly accessible retention/detention ponds identified by the contractor with appropriate larvacides in the spring of each year. Treatment in May or June of each year. Adult Control • Notification of City contact if scheduled treatments are unable to be performed. • Weather monitoring. Comply with application recommendations indentified by the manufacturer. • Notification of City contact if changes to the schedule are required. • Six scheduled, weekly applications of a synthetic pyrethroid adulticide, up to 100 miles of street. • Up to seven unscheduled adulticide applications, provided upon request of the City, of adulticide. Treatments approved by the City five days prior to the due date for scheduling. • Barrier control at selected parks, generally those with baseball/softball fields. • Two barrier applications at selected park(s) to coincide with community activities, at the request of City. • Provide two light traps. Monitor weekly in June, July, & August. Provide trap counts, sexes and species identification within one week. City will supply location and power to the locations of the light traps. The City will be responsible for damage, or loss of light traps placed in public areas. • Insecticide dosage and quality control analysis, including ULV particle size evaluation. ^' 2013 — 2015 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Professional Services Outline for 2013 - 2015 City of Hutchinson Environmental Mosquito Management (EMM) Program Part I. General Service A. Computer System and Record Keeping Database B. Public relations and public education opportunities through a company website and /or by providing general mosquito control education material to be posted on the City's website. C. Mosquito Hotline Citizen Response — (800) 942 -2555 D. Comprehensive Insurance Coverage naming the City of Hutchinson as additional insured E. Program Consulting and Quality Control Staff F. Monthly Operational Reports, Periodic Advisories, and Annual Report G. Regulatory compliance on local, state, and federal levels Part II. Surveillance and Monitoring A. Arbovirus Surveillance: 1. Clarke New Jersey Light Trap Network: Operation of Two (2) traps within the City of Hutchinson to monitor and evaluate adult mosquito activity at $295.00 per month per trap for June, July, and August. City of Hutchinson will supply power to the locations of the Light Traps. The City of Hutchinson will be responsible for damage of Light Traps placed in public areas. Part III. Larval Control A. Larval Site Monitoring and Inspections 1. One (1) complete inspection and treatment of up to (50) sites as outlined by most recent Clarke Survey and Prescription Larval Control with Altosid® 150 Day Briquettes @ $25.00 per site performed at the beginning of the season. Part IV. Adult Control A. Adulticiding in Residential Areas: 1. Six (6) community-wide truck ULV treatments of up to 100 miles of streets with Biomist® or synthetic pyrethroid insecticide @ $2,600.00 per treatment. Any additional authorized community ULV treatments will be priced at $2,600.00 per treatment. Up to seven unscheduled adulticide applications, provided upon request of the City, of adulticide. Treatments approved by the City five days prior to the due date for scheduling. Page 1 of 4 2013 — 2015 City of Hutchinson (010532) B. Adulticiding Operational Procedures 1. Notification of community contact. 2. Weather limit monitoring and compliance. 3. Notification of residents will be handled by the City of Hutchinson 4. ULV particle size evaluation. 5. Insecticide dosage and quality control analysis. 6. All ULV Trucks will be equipped with GPS real -time and recording devices /software C. Adulticiding for community events:. 1. Two (2) backpack barrier treatments at selected park(s) to coincide with community activities, at the request of City, with a synthetic pyrethroid insecticide (treatments at all ballparks coincidental to ULV applications) @ $450.00. Page 2 of 4 2013 — 2015 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Client Agreement and Authorization 2013 The City of Hutchinson Environmental Mosquito Management (EMM) Program Program Payment Plan: 2013 EMM Payment Total Cost for Parts I, II, III, IV Surveillance and Monitoring $1,770.00 Larval Control $1,250.00 Six Scheduled Adult ULV Treatments $15,600.00 Barrier Treatment (Community Event) $450.00 Core Total $19,070.00 ** Minnesota sales tax is not included in above Pricing and will be added at time of invoicing. ** When making Payment up front in full Please add 6.875% for tax Billing: Monthly invoicing based on services performed " NPDES Permit: A National Pollutant Discharge Elimination System ( NPDES) permit is not necessary for the execution of the work for mosquito control effective October 31, 2011 for the City of Hutchinson. Any additional costs associated with activities and/or services that may be required by Clarke in order to comply with an NPDES permit in the future are not included in this proposal. II. Approved Contract Period and Agreement: Please check the following contract period: ❑ 2013 thru 2015 Season ( less than 5% increase per year) (New areas to be covered in 2014 - 2015 will be pro -rated to the program cost at the rates in effect at the time.) For The City of Hutchinson: Sign Name: Title: For Clarke Environmental Mosquito Management, Inc.: Name: - spa Title: Rob Olson Date: Control Consultant Date: 2/8/13 Page 3 of 4 2013 — 2015 City of Hutchinson (010532) Clarke Environmental Mosquito Management, Inc. Client Authorization 2013 The City of Hutchinson Environmental Mosquito Management (EMM) Program Administrative Information: Invoices should be sent to: Name: Address: City: Office Phone: Fax: State: P.O. # Zip E -mail Address: County: * *In an effort to be more sustainable, we ask that you provide us with an e -mail address that the invoices should be sent to. ** Treatment Address (if different from above): Address: City: Contact Person for The City of Hutchinson: Name: Office Phone: Home Phone: Fax: Cell: _ State: Zip Title: E -Mail: Pager: Alternate Contact Person for The City of Hutchinson: Name: Office Phone: Home Phone: Fax: Cell: Title: E -Mail: Pager: Please sign and return a copy of the complete contract for our files to: Clarke Environmental Mosquito Management, Inc., Attn: Rob Olson 20061 Edison Circle East, Clearwater, MN 55320 or Fax at (320) 558 -2223 Email: rolson @clarke.com Page 4 of 4 HUTCHINSON CITY COUNCIL Cie „� -j REQUEST FOR BOARD ACTION Agenda Item: Items for WTP Reverse Osmosis Mew brave Replacement (Letting No.7/13roject No.13-07) Department: Public Works I Meeting Date: Contact: Kent Ever 2/26/2013 Item Type: Amount of Time Requested: 5 Minutes New Business Presenter/if Different than Contact: N/A I Attachments: Yes BACKGROUNDIEXPLANATIOIV OFAGENDA ITEM: Per City Finance and Public Works Departments' review, the City plans to solely utilize Water Funds to pay for the above referenced project. This approach will allow for the administration of this project to be expedited to address evolving water treatment concerns. Thus, City staff requests that the City Council approve the appropriate Resolutions and Publications to waive the Public Hearing, order the preparation of plans/specifications, approve plans/specifications and order the advertisement for bids as required for this project. Also,, the previously ordered Public Hearing (February 12th City Council action) will not be administered at the March 12th meeting. BOARD ACTION REQUESTED: Approval of Resolutions & Publication Fiscal Impact: 0 FTE Impact 0 Included in current budget: No PR 41 OJECTSECTION. Total Project Cost: $ 350JO00 Total City Cost: 3501000 Remainin ost: $0 16 Additional Financiall/FTE Comments, Funding Source: N/A Budget Change: No Funding source: Water and/or Bonding Funding Source: N/A Project proposed scope and funding reviewed by Resource Allocation Committee. RESOLUTION NO. 14111 RESOLUTION WAIVING HEARING ON IMPROVEMENT, ORDERING IMPROVEMENT AND ORDERING PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 7 1PROJECT NO. 13 -07 WHEREAS, a resolution of the City Council adopted the 12th day of February 2013, fixed a date for a Council Hearing on the following improvements: WTP Reverse Osmosis Membrane Replacements, by procurement of specified membrane units for reverse osmosis treatment process at the Hutchinson Water Treatment Plant and appurtenances, and WHEREAS, said improvement will not utilize bonding funds and is not an assessable improvement. Therefore the public hearing on said improvement shall be waived. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing on such improvement ordered on the 12th day of February, 2013 is hereby waived. 2. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report. 3. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of February 2013. 4. Such improvement has no relationship to the comprehensive municipal plan. 5. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 6. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 26th day of February 2013. Mayor: Steven W. Cook City Administrator: Jeremy J. Carter RESOLUTION NO. 14112 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 7 1PROJECT NO. 13 -07 WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following described improvement: WTP Reverse Osmosis Membrane Replacements; by procurement of specified membrane units for reverse osmosis treatment process at the Hutchinson Water Treatment Plant and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering /Public Works until 10:30 am on Wednesday, March 20th, 2013, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, March 26th, 2013 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 26th day of February 2013. Mayor: Steven W ministrator: Jeremy J. Carter HUTCHINSON CITY COUNCIL cy,� REQUEST FOR BOARD ACTION 7 Agenda Itemm, Caterer's Permit - AN Schlagel Enterprises 11) Ltd. DePartment: Administration I Meeting Date-: Contact: Jeremy Carter 2/12/2013 Item Type: Amount of Time Requested: 0 Mi miter New Business Presenter/if Different than Contact: N/A I Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J Schlagel Enterprises 11, Ltd., d a Blue Note out of Winsted,, Knnesota, has submitted a caterer's permit -appi ication to provide cateri ng services at the H utchil nson Event Center on July 20 and September 21, 2013. AN Schlagel Enterprises 11, Ltd- has SUbmitted all appropriate documentation to process the application, h owever various accompa nyi n g req u iced I ice n ses wi I I expire prior to one o r both of the events (liquor liability insurance and on -gale intoxicating license from City of Wirsted will expire June 30, 20131 and caterer's permit license from State of Minnesota will expire September 14, 2013). Therefore, the City's caterer's perm it should be approved contingent on the applicant submitting updated I icenses/ce rtif irate of ins u rance p nor to da tes of the events noted a bove. I BOARD ACTION REQUESTED.- Request a per a I of sate rer's permit r n nt i nge n t ors updated I i ce nses being submitted to C it administration prior to catering events. Fiscal Impact: 0 Funding Source: FTE Impact 0 Budget Change: No Included in current budget: No PROJECT SECTION.- Total Project Cost, $0 Total City Cost-, $0 Funding Source: Remaining Cost: $0 Funding Source., I Additional Financial /FTE Comments: 7+1 Lleyaf License Fees I 11 Hassan Street Southeast nel $30 Hutch nson, 54x 55350 One Time $100.00 (320) 559- 5151/Fax:(320) 234 -4240 CITY OF HUTCHINSON x �_ CATERER'S PERMIT APPLICATION To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. J �N S�la5d �n �2/ pi` SCS , � LTO Applicant Name pndividual,, Partnership, Corporation (If Corporation state full corporate name) DOB Social Security # Trade Name or DRA of Restaurant 3PD Srd 54F S Po (,ay e- q(19q5 Address ofRestaurantQ Telephone City or county where on-sale license issued Location ofEvent Date(s) ofEvent I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use otthe caterer's hermit. /l 311gb3 ro� 52va, 1 Signature — Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: I ) A copy of the applicant's caterer's permit issued by the State of Minnesota 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations). 5) $100 check or money order payable to the City of Hutchinson Z;�Licroses\Applieations \Caterer's Pemutdoc �� CERTIFICATE OF LIABILITY INSURANCE DATE (MMrDOrvV W) 9/5/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS sno CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES (MWDDr(YM BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED GENER/LL LIABILITY REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER IMPORTANT: N the certiReate holder is an ADDITIONAL INSURED, the Poliry(ks) must be endorsed. N SUBROGATION IS WAIVED, subject to EACH OCCURRENCE the terms and conditions of the Policy, certain policies may require so endorsement Astelement on this certBeete does not confer rights to the X COMMERCIAL GENERAL LIABILITY CLNMS -MADE CIOCCUR o rtReate holder in lieu of such endorsemem(s). PRODUCER RIM L BROWN INC PO Box 25407 Woodbury, MN 55125 www.klbine.com NAME' Rim L Brown ac°"ilP Ea: 651 730 -9803 (ao NO):(651)578 -2427 „DDRESS.kim@klbins.com PERBGNAL AADV INJURY INSUI✓ERIS) AFFORDING (:OVERAGE A MNDs INSURER A: Illinois Casualt Com an 15571 INSURED Blue Note Ballroom & Bar /30/2012 INSURER B: J & N Schlagel Enterprises II s 2,000,000 INSURER C: 320 3rd St. South INSURER D: GFN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG Winsted, MN 55395 INSURER E' (320) 485 -9698 1 INSURER F $ CUVt"Ut:6 CERTIFICATE NUMBER: RFVISInNNtIA$RFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Nu LOA TYPE OF INSURANCE INSR sno POLICY NUMBER (MMMDNYYY) (MWDDr(YM LIMITS GENER/LL LIABILITY EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY CLNMS -MADE CIOCCUR PREMISES (Ea eccurraim) E 100,000 MED EXP(AnyoMPSrsen) $ 1,000 PERBGNAL AADV INJURY s 1,000,000 A BP30976 /30/2012 6/30/2013 GENERAL AGGREGATE s 2,000,000 GFN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG s 2,000,000 $ POLICY I�EU LOC AUTOMOBILE LIABILITY Ea aoddent $ BODILY INJURY (Pr pelso-,) E ANYAUTO ALLOYN o SCHEDULED AUTOS AUTOS BODILY INJURY (Peraxiden0 E HIRED AUTOS AUTOS PROPS DAMAGE P® ,iS.) $ Y MBRELLA LIAB OCCUR EACH OCCURRENCE E AGGREGATE $ ;EEXCESS LIAB CLAIMS -MADE ED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS LIABILITY YIN ANr g0m=o"ARMER,EXECUFVE ❑ oFFICEWMEMBER EXUUDEDx (Mend. yIn MR) n yea, dos I,e,ader N/A WC13454 6 -30- 126 -30 -13 WC TTU- I OTH- TORY LIMITS ER E.L. EACH ACCIDENT E 500,000 ELDISEASE- EAEMPLOYEE $ 500,000 EL DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS be1mR A Liquor Liability LL92109 6-30-126-30-13 $500, 000 occ. unlimited aggregate DESCRIPTION OF OPERATIONS /LOCATIONS (VEHICLES (Anach ADDRD 101,Addponal Remaks SdMduk,il maes�ce¢ reaulred) Includes coverage for all events including off premise for food and liquor. CERTIFICATE HOLDER r.ANr.FI I ATInN City of Winsted PO Box 126 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Winsted, MN 55395 ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Raquel AUTHORIZEn REPRESENTATIVE F 320 - 485 -2858 © 1988 -2010 ACORD CORPORATION. All rights reserved. ACORD25 (2010/05) The ACORD name and logo are registered marks of ACORD POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE CONSPICUOUSLY 625 Robert Street North, P.O. Box 84975 AS TO PERSON Environmental Health Division OR PLACE St. Paul, Minnesota 55164 -0975 (651) 201 -4505 LICENSE NO. FBL -4490 -21330 FOR THE OPERATION OF: License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Fee Paid: $722.50 Medium Establishment 186 LICENSE PERIOD: January 1, 2013 THRU December 31, 2013 ISSUED TO: ESTABLISHMENT NAME: J & N Schlegel Enterprises II, LTD. The Blue Note P.O. Box 847 320 3rd Street South Winsted, Minnesota 55395 Winsted, Minnesota 55395 County: McLeod License Types: Restaurant/Place of Refreshment w 'e 1 " 46 tatr I l 1 }. -WNW tic-1w I P jamit e 11• i � � { �. � � '� - �r . ++s as l.' -� '� 1 CATEREW PERMIT ; e �{ 1,t lag l n s _•I.I 1 I Note 1"'y S� { 4 t 553 ip..�� , r • I e , "a e��. �..�4;� a�L•.'� I L ; I' � 1 1 L . y 4 , lM1 Iv:..4.� I a'� _�'9n3•J{t7•��i� -rk1. T t ;r ' L I 1 _ r s x' j ' } ' T1 E 3 1 e , , 7 • yk to �} �. �— �•, _ ' =�.�� . . . . . . . � -- , �, i $21600.00 State of f Minnesots County of McLeod No. 2012 -02 City of Winsted Liquor Lice nse - - - -- "On Sale" PURSUANT TO APPLICATION THEREFORE, payment of a fee of 2, 600, 00, and upon investigation and satisfactory evidence of the qualification of the license, herein named to receive the same and that the glace of sale hereinafter described is a proper and legal place therefore, LICENSE IS HEREBY GRANTED To J & N Schlagel Enterprises II, Ltd for the term Gf One 1) Year from the 1 s' day of July, 2012 through the 301h day of June, 2013, TO SELL INTOXICATING LIQUORS as defined by lair AT RETAIL L` FOR CONSUMPTION "OIL PREMISES" described as 320 — V Street South Winsted, Minnesota 55395 IN THE II I U N IC I PALITY OF WI FISTED in said Cou my a nd State, atwh ich preen Ices sand I peen see contro Is a rid operates e Liquor Establishment as defined by law; subject, however, to the laws of the United States, the laws of the State of Minnesota, the regulations and ordi ranees of said m uni ipaiity, and the rules and regulations of the LIQUOR TF L COMMISIONER, relating to the sale and distribution of intoxicating ligwr t hereby made a part hereof, and suNe t to revocation according to law for Violation thereof. By: This license is non - transferable except by consent of the authority issuing the same. ITN ESS THE GOVE RNIf BODY OF THE MU N IC I PALITY OF W1 N STE D and the seal thereof this 15"' day of May, 2012. The City Council of the City of Winsted Steve Stotko, Mayor Attest: Deborah alter, City CEerk- Treasurer Resource Allocation Committee February 5, 2013 4:00 PM Hutchinson City Center Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum (Contributing Participants) Meeting Minutes 1. 2013 Infrastructure Improvement Plan —review identified projects and associated preliminary costs - Kent E. reviewed the initial draft of the 2013 Infrastructure Improvement Plan worksheet. RAC members discussed the general priority of individual projects and noted that addressing the Lynn Road SW Improvements project or a portion of it may be desirable this construction season. The Railroad Depot Site Improvements project funding was reviewed in detail and potential funding altematives/approaches were discussed. Overall, it was noted that the Water and Wastewater Funds are currently over - budgeted and that the City's bonding amount may have to absorb a share (or all?) of the utility costs within the Jefferson Street Reconstruction Phase 1 and /or TH 15 & CSAH 115 Roundabout projects. 2. Mosquito Control — review potential new contract approaches and costs - John O. reviewed recently received quotes for mosquito control operations from Clarke Environmental Mosquito Management, Mosquito Control of Iowa, and Mosquito Squad. RAC members felt that the quote amounts appeared to be fair and competitive, and recommended that City staff proceed with negotiating a contract agreement with Clarke for services over a two or three year timeframe prior to bringing it to the City Council for their approval. 3. TH 15 /CSAH 115 Roundabout— review final design improvements, staging and detours - Kent E. reviewed several aspects of the TH 15 /CSAH 115 Roundabout project including the proposed final design of the construction staging and traffic detour plans. RAC members thought that the planned staging/detour approach appeared to be appropriately routed and signed with some minor revisions/additions noted. City staff will continue to work with MnDOT and McLeod County staffs to ensure that the City's interests /needs are addressed as this project proceeds. 4. Other Discussion HUTCHINSON CITY COUNCIL REQUEST FOR BOARD ACTION Agenda Item: January Financial Report Department: Finance Contact: Andy Reid Amount of Time Requested: IF Meeting Date: 2/26/2013 Item Type: Minutes Governance Presenter/if Different than Contact: Attachments: Yes BA CKGROUNDIEXPLANA TI O/V OF AGENDA ITEM.- For Council review, attached are the January f i na ncia I statements for the ge n e ra I fund a rid enterprise funds. Any question s carp be directed to Andy Reid. d. Tha n k You. BOARD ACTION REQUESTED: None Fiscal Impact: N/A FTE Impact N/A Included in current budgeti-I Yes PROJECT SECTION.- Total Pr ject Cost: 01 Total City Cost: Remaining Cost: .Funding Source.- N/A F Budget Change: No Funding Source - $0 Funding Source: Additional Fin ancial/FTE Comments., I Gb CITY OF HUTCHINSON Financial Report - GENERAL FUND For the month of January, 2013 SUMMARY FINANCIAL STATEMENT: Category 2013 Month of January 2013 YTD January 2013 Budget 2013 Budget Balance %Used 2012 YTD January 2012 Approved Budget %Used REVENUES: 4005 Taxes & Penalties 4,491,446 4,491,446 0.0% 4,491,446 0.0% 4050 Licenses 475 475 53,500 53,025 0.9% 921 53,500 1.7% 4070 Permits 7,052 7,052 168,925 161,873 4.2% 9,191 158,950 5.8% 4100 Intergovernmental 1,215,663 1,215,663 0.0% 13,680 1,194,876 11% 4250 Charges for Services 94,721 94,721 1,855,706 1,760,985 5.1% 115,891 1,852,400 6.3% 4400 Fines & Forfeitures 45,000 45,000 0.0% 45,000 0.0% 4620 Investment Earnings 50,000 50,000 0.0% 16,922 35,000 -48.3% 4700 Reimbursements 72,638 72,638 438,752 366,114 16.6% 25,245 407,152 6.2% 4800 Transfers 519 519 2,170,346 2,169,828 0.0% 183 2,090,376 0.0% 4890 I Surcharge 280 280 350 70 80.1 % 406 350 116.1% 4998 1 Fund Balance 0.0% 10,000 0.0% TOTAL REVENUES 175,685 175,685 10,489,688 10,314,003 1.7% 148,596 10,339,050 1A% EXPENDITURES: 6105 Salaries & Fringe Benefits 577,841 577,841 6,778,616 6,200,775 8.5% 567,871 6,633,597 8.6% 6200 Supplies, Repairs, Maint. 33,596 33,596 777,590 743,994 4.3% 45,084 790,835 5.7% 6300 Contracted Services 11,348 11,348 462,233 450,885 2.5% 22,302 462,442 4.8% 6306 Services &Charges 80,457 80,457 2,162,199 2,081,742 3.7% 149,437 2,155,664 6.9% 6700 Transfers 95,486 95,486 0.0% 92,750 0.0% 6900 Misc. Expenses 28,256 28,256 213,564 185,308 13.2% 42,652 203,762 20.9% 7000 Capital Outlay 0.0% 0.0% TOTAL EXPENDITURES 731,498 731,498 10,489,688 9,758,190 7.0% 827,345 10,339,050 8.0% TOTAL REVENUE OVER UNDER EXPENDITURES (555,813) (556,813) (555,813) 100.0 % 678 749 100.0% COMMENTS: REVENUES: Reimbursements EXPENDITURES: Services & Charges We received the tat quarter reimbursement from HUC in January 2013 for HR, IT and Legal Services; $42,732. This expense category is below last year's total due to the Utility bills for January 2013 being paid in February. EXPENDITURES BY DEPARTMENT: Department 2013 Month of January a ttD J anuary 2012 Approved Budget 2012 Budget Balance %Used 2012 YTD January 2011 Approved Budget %Used Mayor & City Council 3,631 3,631 52,016 48,385 7.0% 4,033 53,814 7.5% City Administrator 36,354 36,354 387,401 351,047 9.4% 35,390 380,851 9.3% Elections - - 10,000 10,000 - 16,000 Finance Department 21,180 21,180 371,863 350,683 5.7% 24,377 364,529 6.7% Motor Vehicle 27,986 27,986 275,413 247,427 10.2% 24,279 271,910 8.9% Assessing - - 61,911 61,911 - 61,911 Legal 16,430 16,430 252,067 235,637 6.5% 15,667 233,181 6.7% Planning 11,194 11,194 123,210 112,016 9.1% 13,152 117,320 11.2% Information Services 37,537 37,537 499,332 461,795 7.5% 34,371 452,687 7.6% Police Department 235,086 235,086 2,883,041 2,647,955 8.2% 248,351 2,915,131 8.5% Emergency Management 40 40 13,000 12,960 0.3% 201 13,025 1.5% Safety Committee - - 13,450 13,450 7,550 13,450 56.1° Fire Department 16,519 16,519 309,187 292,668 5.3% 34,337 296,805 11.6% Protective Inspections 17,771 17,771 208,350 190,580 8.5% 13,440 206,188 6.5% Engineering 47,600 47,600 465,756 418,156 10.2% 38,401 457,614 8.4% Streets & Alleys 64,797 64,797 1,369,738 1,304,941 4.7% 85,156 1,308,421 6.5% City Hall Building 6,494 6,494 121,096 114,602 5.4% 9,719 121,698 8.0% Park /Recreation Administration 21,175 21,175 213,127 191,952 9.9% 21,774 215,295 10.1% Recreation 19,226 19,226 217,610 198,384 8.8% 22,590 217,894 10.4% Senior Citizen Center 4,542 4,542 69,749 65,207 6.5% 4,927 67,635 7.3% Civic Arena 21,487 21,487 331,469 309,982 6.5% 40,496 326,765 12.4% Park Department 44,497 44,497 757,260 712,763 5.9% 43,564 721,981 6.0% Recreation Building & Pool 6,415 6,415 185,885 179,470 3.5% 11,018 187,760 5.9% Events Center 14,430 14,430 213,650 199,220 6.8% 15,726 231,225 6.8% Evergreen Building 405 405 11,880 11,475 3.4% 1,117 12,305 9.1% Library 1,787 1,787 190,937 189,150 0.9% 3,606 183,970 2.0% Cemetery 3,142 3,142 109,104 105,962 2.9% 3,731 108,400 3.4% Airport 2,564 2,564 99,700 97,136 2.6% 5,056 100,235 5.0% Revenue Department - - - - - 50,000 Unallocated General Expense 49,208 49,208 672,486 623,278 7.3% 65,314 631,050 10.4% TOTAL EXPENDITURES 731,498 731,498 10,489,688 9 758 190 7.0%1 827,345 10,339,050 8.0% Department: Liquor Fund: JUquor Category 2013 Month of January 2013 YTD January 2013 Budget 2013 Budget Balance % Used 2012 YTD January 2012 Approved Budget %Used REVENUES: 29% 1,157 1,581 -26.8% 330,599 324,265 2.0% 14,987 4450 Sales - Li uor 118,006 118,006 1,803,150 1,685,144 6.5% 114,383 1,705,453 67% 4450 Sales - Wine 56,395 56,395 898,430 842,035 6.3% 57,574 852,364 6.8% 4450 Sales - Beer 155,042 155,042 2,709,500 2,554,458 507% 150,726 2,601,267 5.8% 4450 Sales - Other 1,157 1,157 1 14,470 8.0% 1,581 21,142 7.5% 4620 Investment Earnings 49 49 1,000 4.9% 142 1,000 14.2% 4700 Reimbursements 21 21 2,000 1.0% 2,000 0.0% 4998 Fund Balance 0.0% 0.0% TOTAL REVENUES 330,669 330,669 5,428,550 r(1,233,955) 6.1% 324,407 5,183,226 6.3% Gross Margin % EXPENDITURES: 75,898 23.0% 75,898 23.0% 1,309,853 24.1% 5.8% (104,634) -32.3% 1,248,158 24.1% -8.4% 6800 Cost of Sales 254,702 254,702 4,115,697 3,660,995 6.2% 428,898 3,932,068 10.9% 6105 Salaries & Fringe Benefits 43,286 43,286 488,190 444,904 8.9% 39,964 436,850 91% 6200 Supplies, Repairs, Maint. 923 923 16,600 15,677 5.6% 931 16,600 5.6% 6306 Services & Charges 17,204 17,204 196,750 179,546 8.7% 18,011 186,500 97% 6600 Debt Service 128,295 128,295 0.0% 128,035 00% 6700 Transfers 435,000 435,000 0.0% 420,000 0.0% 6898 Depreciation 70,940 70,940 0.0% 77,671 0.0% 6900 Misc. Expenses 220 220 3,650 3,430 6.0% 200 3,650 5.5% 7000 Capital Outlay 31,000 31,000 0.0% 0.0% TOTAL EXPENDITURES 316,335 316,335 1 5,486,122 1 5,169,787 1 5.8% 488,004 5,201,374 9.40/6 TOTAL REVENUE OVER UNDER EXPENDITURES 14,334 14,334 157,57211 71,906 1 -24.9% 163597 )1 (18,IxtIL 901.5% COMMENTS: REVENUES: Sales Sales: Liquor Wine Beer Other Total Sales YTD Customer Count Average Sale per Customer EXPENDITURES: Cost of Sales Debt Service Transfers Depreciation January sales are up 2.0% over last year while the YTD customer count is up 1.3 %. January January 2013 2012 Change 118,006 114,383 3.2% 56,395 57,574 -2.0% 155,042 150,726 29% 1,157 1,581 -26.8% 330,599 324,265 2.0% 14,987 14,801 1.3% $ 2106 $ 21.91 0.7% The 2012 Cost of Sales is not comparable to 2013 as we did not implement the change in accounting for inventory until April 2012. Prior to this change, all inventory purchased was charged to Cost of Sales with an adjustment made at year -end to adjust Inventory and COS to actual levels. While the end of year financials were correct under the old accounting, the monthly financials overstated COS and understated Inventory. Monthly reporting of financials to the City Council precipitated the change in accounting. Loan payments to Water and Sewer Funds are made in December of each year. The transfer to the general fund is made at year -end. Depreciation is calculated and booked at year -end. Department: Creekside Fund: 1COMPOSt Category 2013 Month of Janus 2013 YTD January 2013 Budget 2013 Budget Balance %Used 2012 YTD January 2012 Approved Budget %Used REVENUES: 4250 Char es for Services 5 5 129,000 128995 0.01 45,005 132,000 34.1% 4450 Sales - Bulk Product 131 131 200,000 199,869 0.1% 1,440 145,000 1.0% 4450 Sales - Ba ed Product 47.657 47,657 1,982,500 (i,934,843)l 2.4% 41,067 1,759,629 2.3% 4450 Sales - Other 834 834 52,250 53,084 -1.6% (2,430) 66,000 -3.7% 4620 Investment Earnings 2,500 2.500 0.0% 1,949 - 100.0% 4700 Reimbursements 1,000 1,000 0.0% - 1,000 0.0% 4998 Fund Balance - 0.0% - - 0.0% TOTAL REVENUES 46,959 46,959 2,367,250 2,320,291 2.0% 83,132 2,103,629 4.0% Gross Margin % EXPENDITURES: 8,541 18.2% 8,541 18.2% 682,700 30.5% (674,159) 13% 29,841 74.5% 769,686 391% 3.9% 6800 Cost of Sales 38,413 38,413 1,552,050 1,513,637 2.5% 10,235 1,200,943 0.9% 6105 Salaries & Fringe Benefits 14,152 14,152 401,035 386,883 3,5%1 41,218 478,605 8.6% 6200 Supplies, Repairs, Maint. 571 571 25,700 25,129 2.2% 4,718 24,350 -19.4% 6300 Contracted Services 10,211 10,211 134,000 123,789 7.6%1 2,093 58,000 3.6% 6306 Services &Charges 3,738 3,738 95,100 91,362 3.9%1 8,160 117,800 6.9% 6700 Transfers 90,775 90,775 0.0% - 57,800 0.0% 6898 Depreciation 56,680 55,680 00 5,112) 70,290 -7.3% 6900 Misc. Expenses 329 329 14,340 14,011 23% 262 8,500 3.1% 7000 Capital Outlay 10,833 10,833 0.0% - 125,000 0.0% TOTAL EXPENDITURES 67,414 1 67,414 2,380,513 1 2,313,099 2.8% 52,137 2,141,288 2.4% TOTAL REVENUE OVER UNDER EXPENDITURES 20 455 20 455 13 263 92 7 1 154.2% 30,995 37 659 -82.3% COMMENTS: REVENUES: Charges for Services Sales Sales: Bagged (# of bags) Bulk (yards) EXPENDITURES: Contracted Services Transfers Depreciation 2012 activity includes the sale of the debagger to St. Cloud, $45,000. Total 2013 sales reflect a 17% increase over YTD 2012. Creekside has sold 18,965 more bagged product in 2013 than in 2012 equating to a 69% increase. Bulk sales decreased by 201 yards in 2013 compared to 2012. January January 2013 2012 46,389 27,424 12 213 Change % 18,965 69.2% (201) -94A The majority of this expense category relates to temporary labor used in operations and marketing. The transfer to the general fund is made at year -end. Depreciation is calculated and booked at year -end. Department: Refuse Fund: lRefuse Category 2013 2013 YTD 2013 2013 %Used 2012 YTD 2012 % Used REVENUES: 4100 Inter overnmental - - 12,500 12,500) 0.0% 26,000 0.0% 4250 Charges for Services - 00% 0.0% 4450 Sales 94,513 94,513 1,145,150 1,050,637 8.3% 94,932 1,143,100 8.3% 4620 Investment Earnings - - 2,500 2,500) 000% 2,836 100.0% 4700 Reimbursements - - 0.0% 0.0% 4998 Fund Balance - - 0.0%1 0.0% TOTAL REVENUES 94,513 94,513 1,160,150 1,065,637 8.1% 92,096 11169,100 7.9% EXPENDITURES: 6800 Cost of Sales - - - 0.0% - 5,000 0.0% 6105 Salaries & Fringe Benefits 14,979 14,979 172,065 157,086 8.7% 15,814 148,420 107% 6200 Supplies, Repairs, Maint 268 268 61,700 61,432 04%1 1,807 68,700 2.6% 6300 Contracted Services 972 972 10,500 9,528 9.3% 716 15,000 4.8% 6306 Services & Charges 1,621 1,621 677,125 675,504 0.2% 48,407 658,417 7.4% 6600 Debi Service 2,483 (2,483 24,261 26,744 -10.2% 0.0% 6700 Transfers - - 55,000 55,000 0.0% 55,000 0.0% 6698 Depreciation - - 132,510 132,510 0.0% 163,073 0.0% 6900 Misc. Expenses - - 0,0% 0.0% 7000 1 Ca itaf Outlay - - 31,930 31,930 0.0% 0.0% TOTAL EXPENDITURES 15,358 15,358 11165091 1 149734 1.3% 66,744 1,113,610 6.0% TOTAL REVENUE OVER UNDER EXPENDITURES 79,156 79156 4941 64097 -1602.0%1 25,352 55490 45.7% COMMENTS: REVENUES: Sales Sales are tracking with the budget. EXPENDITURES: Services & Charges The monthly Waste Management hauling invoice will be paid in February; $39K. Debt Service The negative expense is due to the reversal of the 12131/2012 accrued interest expense on the wheel loader debt. The loader is being paid off over a five year period with annual payments made each May. Transfers The transfer to the general fund for the Emerald Ash Borer reserve is made at year -end. Depreciation Depreciation is calculated and booked at year -end. Department: lwater Fund: lWater Category 2013 Month of January 2013 January January 2013 Budget 2013 Budget Balance %Used 2012 ary January 2012 Approved Budget %Used REVENUES: 4005 Taxes 420,000 (420,000) 0.0% 252,000 0.0% 4020 Special Assessments 0.0% 0.0% 4100 Intergovernmental 0.0% 0.0% 4250 Charges for Services 26,439 26,439 1 41,000 (14,561) 64.5%1 17,734 32,000 55.4% 4450 Sales 168,654 168,654 2,347,500 2,178,846) 7.2% 180,711 2,347,500 7.7% 4620 Investment Earnings 20,000 20,000 0.0% 7,257 20,000 -363% 4700 Reimbursements 64,148 64,148 0.0% 64,017 0.0% 4800 Transfers 0.0% 0.0% 4998 Fund Balance 0.0% 0.0% TOTALREVENUES 195,093 195,093 2,892,648 (2,697,555) 6.7% 191,188 2,715,517 7.0% EXPENDITURES: 6105 Salaries & Fringe Benefits 38,537 38,537 465,623 427,086 8.3% 32,053 443,330 d2.O 6200 Supplies, Repairs, Maint. 2,045 2,045 128,825 126,780 1.6% 2,223 143,975 6300 Contracted Services 624 624 40,000 39,376 1.6% 1,017 50000 6306 Services &Char es 10,663 10,663 400,470 389,807 2.7% 25,818 405550 6600 Debt Service 31,037 31,037 1,218,848 1,187,812 2.5% 38,105 1,218,884 6700 Transfers 43,145 43,145 0.0% 43,145 . 6898 Depreciation 1,057,860 1,057,860 0.0% 1,020,000 0.0% 6900 Misc. Expenses 8,050 8,050 15,850 7,800 50.8% 6,984 15,850 441% 7000 Capital Outlay 250,000 250,000 0.0% 250,000 0.0% TOTAL EXPENDITURES 90,955 90,955 3,620,621 3,529,666 2.5% 106,201 3,590 734 3.0% TOTAL REVENUE OVER UNDER EXPENDITURES 104138 104.138 (727.9731 832.111 -14.30/. 84987 875217 -9.7% COMMENTS: REVENUES: Taxes Sales EXPENDITURES: Salaries & Fringe Benefits Transfers This income category consists of the Local Sales Tax. Revenue related to January won't be received until March. Water sales traditional track below budget during the winter months. Industrial consumption is up 27% from last year while residential and commercial consumption is down 13% and 19% respectively. The decrease in residential and commercial consumption is driven more by the timing of meter reading than actual usage. The meter readings were completed later than normal in November 2012 resulting in higher than normal consumption billed in December. This in turn caused the December meter readings to be lower than normal, resulting in less consumption billed in January 2013. Comparing December 2012 /January 2013 total consumption to December 2011 /January 2012 amounts to a 3.5 % increase for Residential and 7% decrease for Commercial. This expense category is tracking to budget. The increase over last year is due mostly to a vacant position not being filled during the first quarter of 2012. The transfer to the general fund is made at year -end. Depreciation Depreciation is calculated and booked at year -end. Department: lwastewater Fund: ISewer Category 2013 Month of January 2013 YTD January 2013 Budget 2013 Budget Balance %Used 2012 YTD January 2012 Approved Budget %Used REVENUES: 1,536 120.3% HTI 9,013 8,709 304 3.5% - 4005 Taxes 0.0% Ohl 580,000 580,000 0.0% 22.5% 348,000 0.0% 4070 Permits Total $ 43,361 7,000 7,001 0.0% 6,700 7,000 95.7% 4250 Charges for Services 7,000 7,000 0.0% 7,000 0.0% 4450 Sales 263,783 263,783 1 3,190,000 2,926,217 8.3%1 301,770 3,190,000 9.5% 4620 Investment Earnings 20,000 20,000 0.0% 10,878 20,000 -54.4% 4700 Reimbursements 329 329 64,148 (63,819 ) 0.5% 325 64,017 0.5% 4800 Transfers 0.0% 0.0% 4998 Fund Balance 0.0% 0.0% TOTAL REVENUES 264,112 264,112 3,868,148 3,604,036 6.8% 297,917 3,636,017 8.2% EXPENDITURES: 6105 Salaries & Fringe Benefits 49,091 49,091 1 653,623 604,532 1 7.5% 49,473 623,725 7.9% 6200 Supplies, Repairs, Maint. 6,432 6,432 254,700 248,268 2.5% 20,075 405,500 5.0% 6300 Contracted Services 7,958 7,958 120,000 112,042 6.6% 4,340 120,000 3.6% 6306 Services & Charges 22,712 22,712 717,960 695,248 3.2% 63,610 747.300 8.5% 6600 Debt Service 307,283 307,283 1,528,394 1,221,111 20.1% 305,405 1,527,212 20.0% 6700 Transfers 43,145 43,145 0.0% 43,145 0.0% 6898 Depreciation 1,647,960 1,647,960 0.0% 1,620,000 0.0% 6900 Misc. Expenses 272 272 27,000 26,729 1.0% 512 27,000 1.9% 7000 Capital Outla 350,000 350,000 0.0% 350,000 0.0% TOTAL EXPENDITURES 1 393,747 1 393,747 5,342,782 4,949,035 7.4% 443,415 5,463,882 1 8.1% TOTAL REVENUE OVER UNDER EXPENDITURES 129635 129635 (1,474,634)1 1,344,999 8.8% 145497 (1,827,865)1 8.0% COMMENTS: REVENUES: Taxes This income category consists of the Local Sales Tax. Revenue related to January won't be received until March. Sales Sewer sales are tracking to the budget. Industrial Users: YTD 2013 FLOW REVENUE YTD 2012 Change % YTD 2013 LOAD SURCHARGES YTD 2012 Change % 3M $ 10,758 $ 10,872 $ (114) -1.0% $ 2,814 $ 1,277 $ 1,536 120.3% HTI 9,013 8,709 304 3.5% - - - 0.0% Ohl 23,591 19,257 4,334 22.5% 21,228 58,539 37,311 -63.7% Total $ 43,361 $ 38,837 $ 4,525 11.7% $ 24,042 $ 59,817 $ (35,775) -59.8% EXPENDITURES: Transfers The transfer to the general fund is made at year -end. Depreciation Depreciation is calculated and booked at year -end. Department: Storm Water Fund: Storm Water Utili Category 2013 Month of 2013 YTD, January 2013 Budget 2013 Budget % Used 2012 YTD January 2012 Approved Budget % Used REVENUES: 4070 Permits 100 100 100 100.0% 0,0% 4100 Intergovernmental - - 0.0% 0.0% 4250 Char es for Services 75 75 1,000 925 7.5% 1,000 0.0% 4450 Sales 52,535 52,535 664350 611,815 7.9% 48,230 613,250 7.9% 4620 Investment Earnin s - - 1,000 (1,000) 0.0% (3,7122 1,000 - 371.2% 4700 Reimbursements - - 0.0% 0.0% 4998 Fund Balance - - 0.0% 0.0% TOTAL REVENUES 52,710 52,710 666,350 613,640 7.9% 44,517 615,250 7.2% EXPENDITURES: 6105 Salaries & Fringe Benefts 8.445 8,445 211,877 203,432 4.0% 8,411 205,610 4.1% 6200 Supplies, Repairs, Maint. 59 59 29,100 29,041 0.2% 53 33,100 0.2% 6300 Contracted Services - - 20,000 20,000 0.0% 20,000 0.0% 6306 Services & Charges 1,268 1,268 124,300 123,032 1.0% 1,695 122,250 1,4% 6600 Debt Service 124,367 124,367 198,857 74,490 62.5% 118,550 165,340 71.7% 6898 Depreciation - - 113,060 113,060 0.0% 90,000 0.0% 6900 Misc. Expenses 224 224 2,200 1,976 10.2% 2,200 0.0% 7000 Capital Outlay - - 120,000 120,000 0.0% 157,000 0.0% TOTAL EXPENDITURES TOTAL REVENUE OVER UNDER EXPENDITURES 134,364 81654 134,364 81654 819,394 153044 685,030 71,390 1 16.4% 1 53.4% 128,710 84193 795,500 180250 16.2% 46.7% COMMENTS: REVENUES: Sales Stormwater fees reflect an 8.3% increase for 2013. EXPENDITURES: Depreciation Depreciation is calculated and booked at year -end. Department: IHATS Fund: IHATS Category 2013 Month of January 2013 January January 2013 Budget 2013 Budget Balance %Used 2012 ary January 2012 Approved Budget %Used REVENUES: 4100 Inter ovemmental 5,690 5,690 136,396 130,706 4.2% 131,150 0.0% 4250 Char es for Services 29,704 29,704 535,000 505,296 5.6% 43,332 480,000 9.0% 4620 Investment Earnings 1,000 1,000 0.0% 399 1,000 -39.9% 4700 Reimbursements 2,000 2,000 0.0% 39 2,000 2.0% 4800 Transfers 93,236 93,236 0.0% 89,650 0.0% TOTAL REVENUES 35,394 35,394 767,632 732,238 4.6% 42,973 703,800 6.1% EXPENDITURES: 6105 Salaries & Fringe Benefits 7,399 7,399 52,665 45,266 14.0% 5,449 55,375 9.8% 6200 Supplies, Repairs, Maint. 28,825 28,825 535,000 506,175 5.4% 26,790 492,900 54% 6300 Contracted Services 1,105 1,105 0.0% 1,455 0.0% 6306 Services & Charges 5,511 1 5,511 1 153,975 148,464 3.6% 10,269 154,000 6.7% 6900 Misc. Expenses 35 35 77 42 45.5% 70 0.0% 7000 Capital Outlay 20,500 20,500 0,0% - I - 00% TOTAL EXPENDITURES 41,770 41,770 763,322 721,552 5.5% - 42,08 703,800 6.0% TOTAL REVENUE OVER UNDER EXPENDITURES (6.376) (6.3761 4.310 (10A86) 464 COMMENTS: REVENUES: Intergovem mental This income category consists of the funding from the State and County- The State is paying monthly and the County is paying semi - annually in April and October. Charges for Services This income category consists of the fuel sales to various governmental entities and City departments. Transfers This income category consists of the funding from the City and is paid semi - annually in April and October. EXPENDITURES: Supplies, Repairs, Maint. This expense category consists of the fuel purchased for use by various governmental entities and City departments. Services & Charges This expense category consists mainly of Liability Insurance , Utilities and Contract Repair & Maintenance. HUTCHINSON CITY COUNCIL REQUEST FOR BOARD ACTION Agenda Item: January Investment Report Department: Firmce Contact: Andy Reid Amount of Time Requested: Minutes Presenter/if Different than Contact: BACKGROUND/EXPLANATION OF AGENDA ITEM.- Meeting Date: 2/26/2013 Item Type: Governance Attachments: Yes For Council review, attached is the January investment report. The monthly change of $88068 is due to invest -in an ad d i tiona1 $90,000 from the City's chec ki ng account after a We Its Fargo it vest m e nt was ca I I ed on January 4th. Fluctuations in market value durring the month make up the difference. Any questions can be directed to Andy Reid. Than you. BOARD A CHON REQUESTED: None Fiscal Impact; N/A FTE Impact N/A Included in current budget: ye:s PROJECT ,SECTION: Total Project Cost: Total City Cost: Remaining Cost: 50 Additional Financial Comments: Funding Source: N/A Budget Change: No Funding Source.- Funding Source: CITY OF HUT CWINO N Investment Report For the Month Ended January 31:, 2013 TOTAL INVESTMEN-11"S 100.0% $ 13,404,M.27 $ 13.511 291.15 $ 13 532 523.10 $ (21 231.9 5) S 127 542.03 PORTFOLIO BY PRODUCT TYPE Interest Curwil Date of Dato Of Par Current Putt ht! e UFlebalizod Premium Next Institution De-sr-ription Rate 'Yield Purchase matuyity Value Va',ue AmBunt GaloqLoss) 0 15cowd) Call Date Smith Sam ey Money Market 0.090%. 36.5% Municipal Bonds 7 ,037r 775,00 1,8651069.1 5 11005,06915 7.8% TOTAL $13,511,291.15 N/A Smith Barney CD's 3.300% a,260% 061110/2009 0611012013 100,000.00 100,989 -OD 1010. OW.00 989.00 N/A Smith B@moor CDLS 3-300% 3,2 0I 0611012009 0611 0 r201 3 100,000.00 110D.989�00 100,000.00 989, 00 NIA SMM Bamey CD's 3-4,00% 3-360%, M1012009 0611012013 1 GO, 0100. 00 101,023-01' 1 00.0 0.00 1.023.00 NIA SMhh Ramey CD's 0.550% 0_540% 07413112012 OM7M 13 248.000.00 248,121.52 248.000,00 121.52 WA SrrWth Sam CD's 0,550% 0-450% 07131/2012 0"712013 246.000,00 247,997.52 248,000-00 (2.48) N/A SrrWth Bamy CD's 0.600% 0.590% 06113(2012 d}611312014 249,0*0.00 249,7119,611 249.000.00 719.61 N/A Smith Ramey CD's 0.800% 0.790% 0641212012 12111,55/2014 249,000-00 250.038.33 249,000.00 1.038.33 N/A with EWrncy Ch's 0,950% 0.940% 02 03/20- ' 2 DZU912D 15 240,000.00 250,244.4) 248,090.00 2.244AG N/A Smith Barney C Do$ 1,050% 1.040% 02A)3=1, 2 02/ml)i 5 2 448,000.00 250.241 .92 248,0W.00 2.241,92 NIA Smith Barney CD's 0-950% 0.940% 0210312012 021l WD1 5 248.000.00 250.244,40 248.000-.00 2.244.40 N/A SmIth Bamey C Drs 1.100% 1,0909/.., 0 &0 01 2 O&OWD11 5 115,000.00 115,251,85 115.000,00 251.85 NIA Smith Eta mey C Drs o-wo% 0.790' i 0&1512012 06�11 St2N 5 249.000.00 250,160-34 249,000.00 1.160,34 NIA Smith Fla mey CD's 1,050% 1.0740 % 0611312012 DW1512015 448.000,00 249,1150.72 246,000.00 1.150.72 NIA SrNth Samey CD's 1. .1 GO% 1.090° 07 /3112012 D&I 0V2015 248,000.00 248.957.28 248,000.00 1 7-28 NIA Smith Barney CD's 0.800% 0190% 0713112012 D811712015 249.000.00 250,010.94 249,000,00 1,010.94 N/A $m1th Wrney CV 1250% '.240% 0713112012 D8 12016 145,000.00 145,975-05 14UW.00 975.85 NIA Smith Bane CD's 1,750% 4.730% 07/3112012 0M02017 130,000.00 131 r398-80 130r000-00 1,398 A0 NIA SMFth Bamey CD's 1-750% 1-730% 07131120112 38#0312017 247,00000 249,657.72 247 r000-00 2,657.72 NIA Broker Total 41.1% 5,634,069,15 5,555,241.35 5.534.069.15 21.172.20 Edward Jones FFCB 4-875% 4-160% 01-:11 &20111 0111712017 431.W0.00 501,459.88 493I0221.0$ 4,437,0 $2,022,83 NIA Broker Total 3.7% 431.000,00 �a(] 1.4:5,9.2M 493,022.83 8.437-05 62,022-83 Wells Fargo Money Market 0.100% - - - N/A Wells Fargo FH LB -Step 1.010% 1.0109 RN 112012 )811512022 1. coo. 0.0 0 r1j, 0 999.120,00 1,000,000.00 (880,00) - 021l 512013 Wells Fargo F LB - Step 1.000% 1,010% Oci 1812012 0912812022 _050.00 0 0 0 934?610.00 9500000.00 (16,390.00) - 08128120113 Wells Fargo FH 1_13 -Step 1.500% 1.4909 D�l 1 8iZO 12 10fi0412022 �A vE.S TAIENT WAS CALLED JAV2013; $950.VW Wells Fargo FHLB - Step 1.0001% 1,0)W% 12128i2012 121282022 1. 500,0()0.00 1, 495,005.00 1,500.000.00 (4,995,00) - 06.28f2013 WaIN Fargo F KLS -Step 1.00096 1,000% 0113012013 011,10023 1.000.000.00 994,680-00 1.004,0 0,00 (5,320-00) 04.- tier 2013 Wells Fargo FHLS -Step 1.000% 1-000% 0113012013 0113012023 1,000, 00000 990,150.00 1,000.000-00 (850-00) Wells Fargo CU's 0.350% 0.340% 1211212012 1)611212013 200, 000.0c 200,086.fjo 200.000,00 8:13.00 N Wells Fargo CD's 0.35" 0.3S_0% I �jl .2.017. 0+611212!0013 200,000.00 199,510-010 200.000.00 (470.00) N. .,A Broker Total 4&1 % 5.550,000.00 5.622,183-00 5r.8!50,0 w.00 (27,817.00) L.Bs Financial Money Market 0,080% 11)9,91 1. 1 1%w911.12 109.911-12 NIA LISS Finandal Taxable MuN 5,300% 6.110% 1112412010 0110}112014 500.000.00 518,44(1.00 541.020.00 (22,580.00) 41,020.00 NIA LIES Financial TguabW Muni 2.408% 2.320% U17P2012 0110112017 5no. DOO.00 -51 ,335.00 524,500.00 (6,165.00) 24,5W_50 N)A UBS Financial CD's 1,000% 0.990% 1010312012 10103!2017 240,000.00 242.728-80 240,000,00 A2,728.80 NIA L.BS F-Inandal CD's 1.350% 1.340% 1010412012 1074'104 /2018 240.000.00 24'.992.00 240,000,00 1,992.00 NIA Broker Total 12.1% 1.559,9111.112 1,632.406.92 1,655,431 � 12 (r3,024.20) 65,520-00 TOTAL INVESTMEN-11"S 100.0% $ 13,404,M.27 $ 13.511 291.15 $ 13 532 523.10 $ (21 231.9 5) S 127 542.03 -SA PORTFOLIO BY PRODUCT TYPE onthly 1,13. 112013 % 1 2MI112012 41/a of Pm duct Type rotall vRlue Total Tota I Va I ue TOW Morley Market S1,974,990.27 14.6% $2,010,685.13 21.7% Ct)-.S 4.574,511-00 33-9r% 4,567,111:511.34 34.0% Governmeni Bonds 15,924,D24.88 438% 4,QD4.251,87 36.5% Municipal Bonds 7 ,037r 775,00 7_7% 1.04- 2jr).,')0! 7.8% TOTAL $13,511,291.15 100.0% $13,423,223.34 1000% -SA MATURITY SCHEDULE onthly maturity Current Value % Chan g-0 Less than 1 year I - 2 years $3.692.115831 499,757-94 27,31% 3-7% .359106 2 - 3 years 1,4, 261, 85 13-BOA 1,019r773-01 3 - 4 years 1,166,770.73 8-6% (3.460-00) 4 - 5 years 5+ years TOTAL 623,786-32 5,664,557.00 $13,511,291.15 4_6% 41.97, 100.0 %. 584,067,81 ipal Bards 8% $6,000,000.OU - $5,M,000,00 54,000.000.W S 3rMOSP00-00 $2,000,000.00 50-00 '51.1-bb,/11 Lessthan I Vear 1- 2 years 2 - 3 -,,- ea rt 3 .1 vt�.�i::