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cp08-14-2012 c
No Council Workshop AGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 2012 1. CALL TO ORDER — 4:00 P.M. 2. INVOCATION — Embrace His Presence 3, PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 24, 2012 Action — Motion to approve as presented 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave een del tot the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES I . RESOLUTION NO. 14031— A RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (BICYCLES) 2. RESOLUTION NO. 14036 — A RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY (INTERCEPTOR, DESK, LAWN MOWER, VEHICLE) 3. RESOLUTION NO. 14037 — A RESOLUTION TO SELL AT AUCTION ABANDONED PROPERTY (MISCELLANEOUS ITEMS) 4. RESOLUTION NO. 14038 — A RESOLUTION TO DONATE ABANDONED PROPERTY (CLOTHING AND SHOES) 5. RESOLUTION NO. 14039 - A RESOLUTION TRANSFERRING FIRE DEPARTMENT PROPERTY (1997 30 -FOOT ENCLOSED TRAILER) (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 1 — LETTING NO, NPROJECT NO. 12 -04 (2012 PAVEMENT MANAGEMENT) (c) CONSIDERATION FOR APPROVAL OF LES KOUBA PARKWAY IMPROVEMENTS PHASE 2 PROJECT (LETTING NO. 8 /PROJECT NO. 12 -09 — SA5103) (d) CONSIDERATION FOR APPROVAL OF REQUEST FOR SALE OF SURPLUS PROPERTY — PAVEMENT MARKING EQUIPMENT (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DEAN CITY COUNCIL AGENDA — AUGUST 14, 2012 MAJOR TO OPERATE SWEET CORN STAND IN SHAMROCK INN PARKING LOT (f) CONSIDERATION FOR APPROVAL OF RIVER WALK — PUBLIC ARTS DAY (g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 8. PUBLIC HEARINGS —6:00 P.M. -NONE 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise po icy. A ways oo ing towara the Juture, not monitoring past) 10. UNFINISHED BUSINESS (a) CONSIDERATION O ORDINANCE (WATER) OF THE CITY OF HUTCHIN ON CODE OF ORDINANCES ADDING IL 2 LANGUAGE IN SECTION 52.12 AND 52.13; CONNECTION REQUIRED AND PRIVATE WELLS FOR DOMESTIC USE (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve 11. NEW BUSINESS (a) DISCUSSION OF BURNS MANOR PROPERTY Action — (b) DISCUSSION OF STOVE TOP/FIRE STOP CANISTERS FOR RESIDENTIAL USE Action — (c) IM NSID E ATIO SN REMOVAL EQ IT AGREEMENT AND APPROVING 2012 AIRPORT Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF REVISED CITY POLICIES - POLICY NO. 1.18 — DELINQUENT UTILITY PAYMENTS - POLICY NO. 1.19 — REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION - POLICY NO. 1.22 — DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT PROPOSAL - POLICY NO. 2.11 — WATER TURN -ON AND OFF FEE Action — Motion to reject — Motion to approve 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2012 (b) PUBLIC LIBRARY BOARD MINUTES FROM JUNE 25, 2012 (c) LIQUOR HUTCH QUARTERLY FINANCIAL REPORT FOR APRIL — JUNE 2012 CITY COUNCIL AGENDA — AUGUST I4, 2012 (d) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JUNE 25 AND JUNE 27, 2012 (e) PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 4, 2012 (f) WEED NOTICES MONTHLY REOPRT FOR JULY 2012 13. MISCELLANEOUS 14. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 2012 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Penwell, Hutchinson Evangelical Free Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF JULY 10, 2012 Mayor Cook noted a revision to the minutes related to the discussion of the ex- officio position to the Hutchinson Utilities Commission. Language revisions will be made to this section. Motion by Arndt, second by Christensen, to approve the minutes as revised. Motion carried unanimously. 7. CONSENT AGENDA (Purpose. onlyfor items requiring Council approval by external entities that would otherwise ave een e egate tot the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES - NONE (b) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT SUPPLEMENTAL AGREEMENT (LETTING NO. 1, PROJECT NO. 12 -01 — 5 AVENUE NW) (c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DAVID WAJCMAN OF CLOTHING CONCEPTS TO HOLD CLOTHING SALE AT RECREATION CENTER ON AUGUST 16, 2012 (d) CONSIDERATION FOR APPROVAL OF CROW RIVER GOLF CLUB OUTDOOR CONCERT ON JULY 25, 2012 (e) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO PETER NEUBAUER DBA NORTHSTAR BBQ TO OPERATE A STREET VENDING BUSINESS (f) CONSIDERATION FOR APPROVAL OF REAFFIRMING CITY OF HUTCHINSON DATA PRACTICES POLICY (g) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO JOSEPH SWARTZER, JR. OF HOLLYWOOD CATERING AT HUTCHINSON EVENT CENTER ON AUGUST 4, 2012 (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS bb--) CITY COUNCIL MINUTES — JULY 24, 2012 Item 7(d) was pulled for separate discussion. Motion by Arndt, second by Yost, to approve consent agenda with the exception of Item 7(d). Motion carried unanimously. Item 7(d) had further discussion. Marc Sebora, City Attorney, noted that he has spoken with a neighboring property owner and they asked that it be clarified that this request from the Golf Club is for July 26, 2012, only and not for ongoing outdoor concerts. Discussion was held regarding noise and code violations. Council Member Czmowski suggested that a specific decibel level or some other tyjpe of measurement be included in the city code instead of language indicating noises that annoy a person in general. Discussion was held regarding events and noise that emanates from them. Motion by Czmowski, second by Christensen, to approve Item 7(d). Motion carried unanimously. 8. PUBLIC HEARINGS 6:00 P.M. (a) CONSIDERATION OF ORDINANCE NO. 12 -0684 — AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 AND 52.13; CONNECTION REQUIRED AND PRIVATE WELLS FOR DOMESTIC USE (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the gist of the ordinance is to allow the City to regulate private wells in the city. The ordinance includes provisions and procedures allowing the continued installation and use of monitoring wells, geothermal wells, existing supply wells and wells that are required for environmental remediation purposes. It also includes provisions establishing timeframes that require connection to the City water system if service is currently, or becomes, available. The ordinance allows the City Engineer to administer, implement and enforce the provisions of the section. The ordinance talks of required connections to the city water utility and private wells for domestic use. Mr. Exner noted that staff would like an opportunity to revise the language pertaining to required connection and have it before Council at the next meeting. Kevin Heikes, 710 Roberts Street SW, presented before the Council. Mr. Heikes noted that a business he owns on Hwy 7 East is annexed into the City, however has no city water services. Mr. Exner noted that it is cost prohibitive for the city to extend water services to the business, therefore, in this case Mr. Heikes would be allowed to replace /install a private well on this property. Pam Tasche, Ohly Americas, presented before the Council. Ms. Tasche asked for clarification whether or not industrial use is exempt from the ordinance. Ohly uses a private well for cooling. Ms. Tasche noted that Ohly is considering installing a second well or drilling a new well and she wanted to clarify that this is allowed. Mr. Exner noted that staff is aware of Ohly's situation and will be working with them on their issues. Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Further language revisions need to be done on how to handle properties with existing wells and the connection requirement. Motion by Arndt, second by Yost, to table adoption of Ordinance No. 12 -0684 to allow for language revisions. Motion carried unanimously. (b) CONSIDERATION OF ORDINANCE NO. 12 -0685 — AN ORDINANCE AMENDING CHAPTER 92 (NUISANCES; HEALTH AND SANITATION) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN 92.5; THE USE OF COAL TAR -BASED SEALER PRODUCTS WITHIN THE CITY OF HUTCHINSON (SECOND READING AND ADOPTION) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this ordinance prohibits the use of undiluted coal tar sealer products. Undiluted coal tar contains polycyclic aromatic hydrocarbon which contains contaminants. By having this ordinance in place, it allows for the ability of the City to apply for grants to address this issue. There is an alternative product which is an asphalt -based sealer. r o, CITY COUNCIL MINUTES —JULY 24, 2012 Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Christensen, to approve Ordinance No. 12 -0685. Motion carried unanimously. 9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise policy, A ways looking towara t e uture, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) UPDATE FROM COALITION OF GREATER MINNESOTA CITIES — BRADLEY PETERSON Bradley Peterson, Coalition of Greater Minnesota Cities, provided an update to the Council on activities of the legislature and the work of the Coalition. Updates included information on local government aid, property taxes, economic development, annexation and land use and the environment. Upcoming events include the summer conference in July and the fall conference in November. The Coalition will also be working with newly - elected legislators later this year. (b) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 RETAINING WALL RECONSTRUCTION PROJECT (LETTING NO. 5, PROJECT NO. 12 -06) Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that the low bid was received from R &R Excavating in the amount of $293,275.70 which was 10% lower than the engineer's estimate. Initially, the project was estimated at $264,000, however has grown to $393,000. The main reason for the increase in costs is due to the expansion of the intersection due to installation of left -turn lanes. Mn/DOT has committed $200,000 for the project and $193,469 will be funded by City bonds. Discussion was held regarding ADA requirements and funding for such requirements. Motion by Arndt, second by Christensen, to approve project award for Trunk Hwy 15 retaining wall reconstruction project. Kent Exner noted that Mn/DOT has approved the low bid. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF REVISED ENDS STATEMENTS Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that the City Council has worked on the ends statements at some recent workshops. Revisions include adding Section 2.2.5 which addresses Hutchinson's values in its history and being a partner in historic preservation efforts. Other revisions include changes to the Long Term Ends which include ongoing goals and addressing different ends in different time frames changing from 1 -2 years and 3 -5 years versus 1 -5 years. Mr. Carter noted that the ends statements need to be reviewed on an annual basis. Motion by Czmowski, second by Christensen, to adopt revised ends statements. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) RESOURCE ALLOCATION COMMITTEE MINUTES FROM JULY 3, 2012 (b) CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2012 (c) CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2012 (d) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM APRIL 23, 2012 lD b—J CITY COUNCIL MINUTES —JULY 24, 2012 (e) WEED NOTICES MONTHLY REPORT FOR MAY 2012 (f) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2012 (g) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 19, 2012 Council Member Arndt asked about the weed notices and an area on Sherwood Street near Harmony River Living Center. Council Member Arndt noted that this area is growing a large amount of ragweeds and he would hate to see it spread to other areas. The area is City right -of -way, however the property is in City limits and therefore, under the guise of the ordinance, the property owner has the responsibility of taking care of the property. Mr. Exner noted that staff has spoken with the property owner and there is some confusion on whose responsibility it is to maintain. The Council noted that the ordinance needs to he enforced consistently and all properties treated the same in that the property owner is responsible for maintaining their property. Mayor Cook noted that the library is looking at a 3% increase to the budget. Discussion was held regarding the funding of Pioneerland Library System. Mr. Carter will report back to the Council. 13. MISCELLANEOUS Mark Landreville, 720 Walnut Street, presented before the Council. Mr. Landreville noted that he thought that a discussion was going to be held this evening regarding a request he had made to the police department about using the front portion of the Plaza 15 in front of his restaurant for a celebration the restaurant would like to hold on August 11, 2012. Administrative staff was unaware of this request, however Mr. Landreville explained that his request was to use the front j)orch area plus two parking stalls. Staff will work with Mr. Landreville on the details and will determine if it will require Council approval. Marc Sebora — Mr. Sebora noted that the Council will need to set a date to canvass the election results following the primary election. The canvassing board must meet between August 17 and August 24` . Motion by Czmowski, second by Christensen, to set canvass board for August 21, 2012, at 5:00 p.m. at City Center. Motion carried unanimously. Mary Christensen — Council Member Christensen asked for an update on the local sales tax collected thus far. Mr. Carter noted that $474,000 has been collected through June. Bill Arndt — Council Member Arndt noted that some residents in the central part of the City asked if there could be better coverage for mosquito spraying, specifically in alleys. Kent Exner noted that staff will work with the contractor on this request. Mr. Carter asked that Council Members start thinking about dates for workshops in preparation of setting the preliminary budget in September. Motion by Arndt, second by Cook, to set August 28, 2012, at 4:00 p.m. for budget workshop. Motion carried unanimously. Kent Exner — Mr. Exner provided project updates on 5` Avenue NW, pavement management program streets, South Park water tower, street sealcoating, and Les Kouba Parkway Phase 2. Mayor Cook — Mayor Cook reminded the Council that they need to be thinking about a tattoo versus body art ordinance and whether or not the Council feels something should be in place or not. He also noted that the word "tattoo' needs to be changed to "body art" in the zoning ordinance and will have to go to the Planning Commission prior to coming to the City Council. The Council will determine if any language changes in the regulation/licensing portion of the City code will be necessary. 14. ADJOURN Motion by Arndt, second by Czmowski, to adjourn at 7:25 p.m. Motion carried unanimously. i n J RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 14031 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold at Hotovec Auction Center on September 5, 2012 Adopted by the City Council this 14th day of August 2012. Mayor City Administrator 9 b-)1 Attachment A Page 1 Case Number Item Description 12000145 Giant Boulder Bicycle 12000380 20" Men's Silver Schwinn Predator 12000408 Red Eclipse Rumble BMX Bic cle 12000414 Gray Next Men's Bicycle 12000477 21" Men's Green Huffy Blades Bicycle 12000477 26" Men's Silver Schwinn 5 -25 Bicycle 12000520 Red Magna Imposter Bicycle 12000546 26" Men's Blue Magna XL2 Bicycle 12000644 Oran e Hydro Razor Bicycle 12000709 24" Men's Blue Murray Extreme Bicycle 12000752 26" Men's Brown Schwinn Sierra Big de 12000773 Red Mongoose Element Bicycle 12001057 20" Men's Roadmaster Mountain Storm Bicycle 12001238 Red Quest Rocket Bicycle 12001774 Women's 18 Speed Blue Huffy Bicycle 12001800 20' Pink Next Slumber Paqy Bicycle 12001807 Women's Purple Huffy Highland Bicycle 12001993 20" Purple BMX Bicycle 12002519 26" Silver Shimano Bicycle 12002519 22" Blue Roadmaster Bicycle 12002581 Blue /Red Magna Exciter Bicycle 12002953 26" Blue Murray Women's Back Track Bicycle 12003039 Men's Oran a Next Bicycle 12003080 Red /Black Men's Redline Bicycle 12003656 Silver Huffy Bicycle 12003675 Men's 26" White Huffy LeGrande Bicycle 12004094 26" Men's Green Avalon Bicycle q () 1 RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 14036 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of the items on Attachment A. Adopted by the City Council this 14` day of August 2012.. Mayor City Administrator I �� Attachment A Page 1 2008 Ford Crown Victoria Police Interceptor VIN/2FAFP71V98X174886 Desk Yard Man Lawn Mower Vehicle will be sold at auction in Arden Hills on August 18, 2012. Other items will be sold at auction on Hotovec Auction Center on September 5, 2012. RESOLUTION TO SELL AT AUCTION Abandoned Property Resolution No. 14037 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed /abandoned items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold at Hotovec Auction Center on September 5, 2012 Adopted by the City Council this 14th day of August 2012. Mayor City Administrator LSD J 3 Attachment A Page 1 HPS Case 41001151 Portable Auto Vacuum Cleaner Staple hammer Soft Side Tool Box Rockwood Amplifier Sony Stereo /CD Faceplate Grey Speaker Box containing Jensen Speaker HPS Case #10001540 Jumper Cables Dog Leash Campbell Hausfeld Portable Air Compressor Yellow /Black Toolbox containing miscellaneous tools Emerson Flat Screen Television Set 3 Cassette Tapes 2 Pairs of Sunglasses Personal CD Player with Car Adaptor HPS Case #10000626 Gray subzero speaker box with Kicker Speakers Silver Chaos 800 Watt Amplifier I LJ3 RESOLUTION TO DONATE ABANDONED PROPERTY Resolution No. 14038 WHEREAS, Hutchinson Police Services has accumulated unclaimed /abandoned property; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91 for the donation of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of Hutchinson Police Services for more than thirty days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the donation of the abandoned /unclaimed property on Attachment A to Common Cup Ministries. Adopted by the City Council this 14 day of August, 2012 Mayor City Administrator `) ° � Attachment A Page 1 Pair of blue jeans 2 white t- shirts 2 pairs socks 1 pair of men's brown boots 1 pair of women's black tennis shoes `) W � RESOLUTION TO TRANSFER FIRE DEPARTMENT PROPERTY Resolution No. 14039 WHEREAS, the Hutchinson Fire Department owns a 1997 30 -foot enclosed trailer currently set up for "fire command ", and; WHEREAS, the Hutchinson Fire Department received the trailer from FEMA after the Grand Forks, North Dakota, floods for $100.00 of Fire Department fundraiser funds, and; WHEREAS, the trailer no longer serves a purpose for the Hutchinson Fire Department, and; WHEREAS, the McLeod County Sheriff's Office can use the trailer for community events, the McLeod County Fair and any large criminal event, and; WHEREAS, the McLeod County Sheriff's Office will make the trailer available for use to the Hutchinson Fire Department should it become necessary in the future, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the release and transfer of title to the McLeod County Sheriff's Office the 1997 30 -foot enclosed trailer, VIN #1NL10TP26V 1033402. Adopted by the City Council this 14 day of August 2012.. Mayor City Administrator b-) 5 Melissa Starke From: Brad Emans Sent: Friday, July 20, 2012 12:00 PM To: Melissa Starke Cc: Jeremy Carter; Casey Stotts; 'Craig Mike'; 'Total Fire Protection'; Randy Abelson; 'Matthew Sturges'; 'Tom Wurzberger; Jason Sturges Subject: FW: Command Trailer Consent Agenda: What: Release and Transfer title to the McLeod County Sheriffs Office the 1997, 30 foot enclosed trailer Vin. # 1NL10TP26V1033402 currently set up for "fire command" and stored at the FD /PD Training Site. The McLeod SO will use the "command trailer" for community events, McLeod Co. Fair, any large criminal event and make it available to any other emergency agency in McLeod County. History: The FD received the trailer from FEMA after the Grand Fork floods for $100.00 of FD fundraiser funds. ALL improvements were made by FD personnel at no cost and material was paid for by FD fundraiser funds and donations. Reason: It no longer serves a purpose for HFD and thus it can be taken off the insurance roles and the FD will no longer have to maintain it. However, it will be available for use should it become necessary in the future. *It should be noted that it was offered to two other local entities of which they declined the offer Brad Emans, Fire Chief July 20, 2012 NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and /or may be disclosed to third parties. 1 ) tlxj 5 G TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Consideration of Improvement Project Change Orders DATE: August 14, 2012 As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction staging changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects. The following Change Orders are proposed as noted: o Change Order No. 1 — Letting No. 3/Project No. 12 -04 — 2012 Pavement Management This Change Order addresses additional work for paving of the North 85' of the alley in Block 6, South Half City of Hutchinson (VFWAlley). The additional cost results in an increase to the contract in the amount of$5,520.00. We recommend that the attached project Change Orders be approved. cc: Jeremy Carter, City Administrator ve - ) L-6) _ HUTCHINSON CITY CENTEAT 9"f ENGINEERING DEPARTMENT 11I HASSAN STREET SE, HUTCINSONi MN: 55350 PHONE: 320- 234.4209 FAX: 320 -234. 4240' LETTING NO.3 - PROJECT NO. 12-04 Dated: 0712712012 CHANGE ORDER NO. 1 Page 1 of I Lo eat no : Bloek 6, South Half City of Hutchinson - VFW Alley Paving CONTRACTOR: Wm Mueller & Sons Inc, 831 Park Ave, P O Box 247, Hambrug MN 55339 Phone 952467 -2720 Contract $583,365.90 Completion Date: THIS Service Rd No, t by 08110/2012 Amount Total Project Completion by 0912812012 This Change Order addresses additional work for paving of the North 85' of alley in Block 6, South Half City of Hutchinson (VFW Description Alley). This additional work does not affect the completion date on the project. This additional work results in an increase to the of Change: contract in the amount of $5,520.00. Item No. Spec. Ref. - Item Namer I Unit CuaMKy 11 Unit Prlu Amount INCREASE ITEMS: 58 2104.513 SAWCUT BITUMINOUS PAVEMENT LF 80 $2.00 $160.0 59 2105.541 SUBGRADE CORRECTION W /CL5 BACKFILL CY 40 $43.50 $1,740.0 60 2112.502 SUBGRADE PREP SY 120 $2.00 $240.0 61 2331.604 1,5" BITUMINOUS WEAR COURSE (TYPE LV3 WEAR WITH PG 58-28) SY 240 $12.00 $2,880.0 62 2021.501 MOBILIZATION LS 1 $500.00 $500. TOTAL INCREASE ITEMS $5,520. DECREASE ITEMS: TOTAL DECREASE ITEMS $5,520. NET INCREASE $5,520.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of 00 (add)I(dedueQ. An extension of -- days shall be allowed for completion. ORIGINAL PREVIOUS ADDITIONSIOEDUCTIONS THIS ADDITION /06DUCT46111 TOTAL CONTRACT AMOUNT $583,385.90, $0.00;- $8,520.OW-'`- 5588885.90' - pproved: Approved: Contract - Wm Mueller & Sons Inc City of Hutchinson - Mayor: Steven W Cook Dated: 7- 3 — 19/gr� Dated: 08/14/2012 L Approved: Approved: City of Hutchinson - City Engineer. Kent Eimer City of Hutchinson - City Administrator: Jeremy J Carter Dated: Dated: 08/14/2012 C TO: Mayor & City Council FROM: Kent Exner, DPW /City Engineer RE: Project Award for Les Kouba Parkway Improvements Phase 2 Project (Letting No. 8/Project No. 12 -09) DATE: August 14, 2012 The City will receive bids for the Les Kouba Parkway Improvements Phase 2 project letting on Thursday, August 9". City staff will provide a brief overview of the project scope and bids at the City Council meeting. The final necessary Resolutions to award this project will be provided at the City Council meeting. Also, the Resource Allocation Committee will have had an opportunity to review this project's bids and the overall 2012 Infrastructure Program costs /funding at their meeting the evening of August 9 1h . City staff has specified a schedule for this work to occur this fall starting in late September. Please note that the two private property owners being assessed for this project have communicated that they will sign the appropriate special assessment petition and waiver forms to accommodate the administration of the assessment process without a formal Assessment Hearing. Thus, the City may be able to expedite the start of construction. We recommend approving the attached Resolutions. cc: Jeremy Carter— City Administrator 1 ) tc) PETITION FOR LOCAL IMPROVEMENT f100% OF PROPERTY OWNERS) LETTING NO. S PROJECT NO. 12 -09 Hutchinson, Minnesota Dated: TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property abutting Les Kouba Parkway NW, known and described as follows: City PID: County PID: Legal Description: 23.056.2550 31- 117 -29 -13 -0010 Lots 1 -2 -3 & Part of Lots 4-5-6 N or RR R/W & W 1/2 Vacated Greenleaf St & Vacated Alley, Block 26, North Half City of Hutchinson (224.14 FF) 23.056.2560 31- 117 -29 -13 -0020 Lots 1- 2 -3-4 -5 & Part of Lots 6 thru 10 N of RR RAN & E 1/2 of Vacated Greenleaf St & Vacated Alley, Block 27, North Half City of Hutchinson (365.2 FF) 23.036.3350 36- 117 -30 -16 -0131 .32 Acres & 110'x 190'N of RR in SE 114 SE 114 Section 36- 117 -30 (112 FF) hereby petition for the following improvement: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: STEARNSWO D, INC. —( Signature: � - In the Presence Printed Name: T��R/LVS Signature: Title: Signature: In the Presence of: Printed Name: Signature: Title: Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Jeremy J. Carter, City Administrator � tG) AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 8 PROJECT NO. 12 -09 This Agreement, is made this 14th day of August, 2012, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Stearnswood, Inc of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the following described improvement: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation/removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances; abutting real property described as follows: City PID: County PID: Leoal Description: 23.056.2550 31- 117 -29 -13 -0010 Lots 1 -2 -3 & Part of Lots 4-5-6 N or RR RAW & W 1/2 Vacated Greenleaf St & Vacated Alley, Block 26, North Half City of Hutchinson (224.14 FF) 23.056.2560 31- 117 -29 -13 -0020 Lots 1 -2 -3-45 & Part of Lots 6 thru 10 N of RR R/W & E 112 of Vacated Greenleaf St & Vacated Alley, Block 27, North Half City of Hutchinson (365.2 FF) 23.036.3350 36 -117- 30-16 -0131 .32 Acres & 110' x 190' N of RR in SE 114 SE 1/4 Section 36- 117 -30 (112 FF) and to assess 100% of the cost of $14.026.80 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement estimated to be $14.026.80. plus interest, over a period ten (10) years. Owner further agrees that the estimated assessment may be exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property owner in a subsequent written document. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: STEARNSWOOD, INC. Signature: Printed Name: TRIP Signature: In the Presence of J1 r O r�` Cr Signature: � r In the Presence of: Printed Signature: Approved by the Hutchinson City Council this 14th day of August, 2012. City Administrator Mayor � tG) PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS) LETTING NO. 8 PROJECT NO. 12 -09 Hutchinson, Minnesota Dated: TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property abutting Les Kouba Parkway NW, known and described as follows: City PID: County PID: Address Legal Description 23.036.4100 36- 117 -30 -16 -0090 412 3rd Ave NW Approximately 1.03 Acres N of RR in SE 1/4 SE 1/4, Section 36- 117 -30 (285.94FF) hereby petition for the following improvement: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. Signature: �°� In the Presence of: Printed Name: Gustav Wurdell Printed Name: Il ZG(� r'fL'i (/(.lii rp-(c' Signature: In the Presence of: � Printed Name: Elizabeth Wurdell Printed Name: - 6"'""_� Examined, checked checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Jeremy J. Carter, City Administrator 1 / RESOLUTION NO. 14032 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5103 LETTING NO. 8 1PROJECT NO. 12 -09 WHEREAS, cost has been determined for the improvement of: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, and the construction cost for such improvement is $398,008.15. With the estimated expenses incurred or to be incurred in the making of such improvement in the amount of $99,050.40, the total estimated cost of the improvement is $511,760.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be an estimated amount of $492,014.80 and the portion of the cost to be assessed against benefited property owners is declared to be $19,745.60. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at the rate of _ percent per annum from November 1, 2012. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of August 2012 Mayor City Administrator oueeFSSMSxrnouswauwxas , .slw . waanl.. r<e. Fwysnussss,rexraou rnsw Lerum -F.r. � d � r� _ LETTING NO.8IPROJECT NO. 1249 Laa Kouba Parkway NW IMexHam W LAM) and Und S nmd WIN (Les Kouba Pkwy to 3rd A") rwdwry conabYCtlM aM utllHy IMreedlklYM ImMlMdom by combuetlm b a0rm newer, dmin Ble, reclamatleNromOVaN, 9rodin, apprapah base, conereta curb aM applepate bass, commits curb and Glbr bMrmirrous M., bilumin.. a. no, abwt l btl Iandaca restorapun and! appurtenances, NBT PEA yApNT PDOr: sm.0o STREET CGSTff MMPUTED BY: P VANGER VEEN CHECKED BY: K E]CNER NUMBER M YEARS 10 INTEREST RATE: 1ST HEARING: 07HO120,3 ADOPTED: 2 ND HEARING: 08YNIm12 2F Frg 1 cm,mm ... w10FQ1)100K11 erlllllrY! aB CwAMaMM A0.wMIMwlmalYM w 4a� RR andlT YQ�MT ]NNtlIyaBR 131 - 11] - 2613 - 0010 2308625M 3203rd Are NW Sleemae Im NO 310 Ara NW POBex HNehlmen MN 5530 Lab 1-2JS Pen&1 M N or RR RAN 6 W In V.W GmenNal SO B Vacated Alley, 8bcx M, Nedh Had CM M Hetehteam 224,14 0 224.14 14,4820 pA62.6o Lots 10NdRRRM/6E 1RM Lots 1 C—v r FmFO .aa KdFier Har 30 3M Are NW Vacalad Cdeenleat SI S VeuW Alby. Block 27, Nodh Id8C0y M 2 31 - 117 - 2413-0020 23002560 2703M Aw NW Stesmse Im POBOxO llWclnc o MN 553W Hutchinson 497.2 132 1 M52 1],04.00 $7,104 -00 La ��31gM 3 3&117- 3616-0090 23OW41M 4123MAve NW Guetav d Eliea881h WuMSll 20455246w Cir lHuldbicam MN 5530 A,.. 103 Awn N of RR In BE 1145E 114, Secdon 36117-30 285.94 0 200 55,718.80 06,11000 4 36111a 1"131 23036370 403rd A. NW Steameeoetl 1. NO 3rd Ave NW PoB w Hulchic. MN 5530 .32 AC 6119 x 199 N w RR h BE 114 BE 114 Section 3611] -0 112 0 112 12.24000 02,10.00 Gemn. &MFI gF6511• wp lfl al' 5 31 -117- 2413.00 2300 260 2403rd Ave NW city M HW hhaon - EDA Ann' EM 111 Hassan Sl BE WcNram MN 030 The NST olLob 4 6 58 5' M Vacated SkteweA, Block 211, Nell, Hea CKyd H"inam m.bcMLOAnne�p 57 tww 5721 M 0 100 1000 INAMr Finagrel.f pM1n^�rC Wa Ae� ]Y 8 31 -11)- 20.1 }0000 00652590 2011mtlSttA'V CilyolHudhkwen - EDA Atln:EM 111 Hassan 5l BE NutchdsmMN 5050 TM5] 5'MLda485,BM29,NMh Had CRY MHWChham 91.1 01.1 D 10.0 m.0 TaarMFweNellu.wA NM ] 3611] - )618010 000 03J 70 Les Nouba NW Gopher Campde Senc+uery 24718 Co Rd ] P G Sex 338 HNChham MN 5530 Ped 015E 1145E 110, Seebn 3611) -0 40.4 404 0 50.0 $0.0 TOTAL ASSESSMENT ROLL NO. 5103 +Tn.n 1S T+ 0731 s+saaw 106,70.0 oueeFSSMSxrnouswauwxas , .slw . waanl.. r<e. Fwysnussss,rexraou rnsw Lerum -F.r. � d � r� RESOLUTION NO. 14033 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5103 LETTING NO. 8 /PROJECT NO. 12 -09 WHEREAS, by a resolution passed by the Council on the 8th day of May 2012, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, and WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, and WHEREAS, the City has received Petitions for Local Improvement and Agreements of Assessment Waiver of Hearing and Waiver of Irregularity and Appeal from 100% of the property owners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The hearing to pass upon such proposed assessment is hereby waived. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2012. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 14th day of August 2012. Mayor City Administrator q CGS RESOLUTION NO. 14034 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5102 LETTING NO. 1 /PROJECT NO. 12 -01 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2013 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2012, until the 31st day of December 2013. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2012; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of August 2012. Mayor City Administrator q Lc-) RESOLUTION NO. 14035 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.8IPROJECT NO. 12 -09 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Les Kouba Parkway NW (Montana to Lind) and Lind Street NW (Les Kouba Pkwy to 3rd Ave) roadway construction and utility infrastructure installations by construction of storm sewer, drain tile, reclamation /removals, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, street lighting, landscaping, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Duininck Inc of Prinsburg MN $398,008.15 Knife River Corporation of Sauk Rapids MN $401,227.75 Wm Mueller & Sons Inc of Hamburg MN $401,251.75 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $398,008.15 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of August 2012 Mayor Administrator `1 Cc) V CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO.8 /PROJECT NO. 12 -09 LES KOUBA PARKWAY IMPROVEMENTS - PHASE 2 BID OPENING: 08/09/2012 AT 10:30 AM ENGINEER'S ESTIMATE $412,710.00 COMPLETION DATES: Substantial 11/0212012 - Final 06/1512013 Duinlnck Inc Knife Rllrer Corporation Wm Mueller & Sons Inc 408 em St 4797 Shadow Wood Dr NE 831 Park A". P O Box 247 O Engineer's P 0 Box 208 Sauk Rapids MN 58379 Hamburg MN 55339 Estimate Prinsburg MN $6281 KRCMN.SUB000TES@KNIFE coryh@wmmusller.com W ITEM DESCRIPTION = 2 estimator�dulninck.com RIVER.COM 9S2467.2720 Lu y 4K 320. 9784011 320 - 258.2943 fax 952467.3894 ID PRIC BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL $412,710.00 1 $398,008.15 1 $401,227.75 $401,251.75 DIVISION ISTORM SEWER CONSTRUCTION 1 2104.501 REMOVE STORM SEWER PIPE LF 37 $15.00 $555.00 $4.00 $148.00 $4.00 $148.00 $4.00 $148.00 2 2104.509 REMOVE CATCH BASIN EA 3 $150.00 $450.00 $100.00 $300.00 $100.00 $300.00 $100.00 $300.00 3 2104.523 SALVAGE CATCH BASIN CASTING ASSEMBLY EA it $85.00 $85.00 $50.00 $50.00 $50.00 $50.00 $100.00 $100.00 SALVAGE AND REINSTALL CATCH BASIN CASTING 4 2104.523 ASSEMBLY EA 1 $325.00 $325.00 $500.00 $500.00 $500.00 $500.00 $350.00 $350.00 5 2501.515 1Z"RC PIPE APRON EA 4 $335.00 $1,340.00 $425.00 $1,700.00 $425.00 $1,700.00 $425.00 $1,700.00 6 2501.515 12" RC PIPE APRON WITRASHGUARD EA it $850.00 $850.00 $575.00 $575.QO $575.00 $575.00 $575.00 $575.00 7 2502.541 4" PVC DRAIN TILE SDR 35 W /SOCK LF 24251 $6.35 $15,398.75 $2.75 $6,668.75 $2.75 $6,668.75 $3.00 $7,275.00 8 2502.573 4" PVC DRAIN TILE CLEANOUT EA 2 $195.00 $390.00 $150.00 $300.00 $150.00 $300.00 $165.00 $330.00 9 2502.573 CONNECT TO EXISTING PVC DRAIN TILE EA 2 $125.001 $250.00 $100.00 $200.00 $100.00 $200.001 $125.00 $250.00 CONNECT 4" PVC DRAIN TILE TO EXTG DRAINAGE 10 2502.573 STRUCTURE EA 2 $225.00 $450.00 $125.00 $250.00 $125.00 $250.00 $175.00 $350.00 11 2503.511 12" RC PIPE STORM SEWER DESIGN 3006 CL III LF 129 $32.00 $4,128.00 $27.00 $3,483.00 $27.00 $3,483.00 $27.00 $3,483.00 12 2503.511 15" RC PIPE STORM SEWER DESIGN 3006 CL III LF 354 $38.00 $13,452.00 $31.00 $10,974.00 $31.00 $10,974.00 $31.00 $10,974.00 13 2503.602 CONNECT TO EXISTING STORM SEWER EA 1 $1,800.00 $1,800.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 14 2503.602 CONNECT TO EXISTING STORM SEWER MANHOLE EA 1 $425.00 $425.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 15 2506.502 CATCH BASIN DESIGN A AotlendUM No. 1 EA 3 $1,850.00 $5,550.00 $1,635.00 $4,905.00 $1,635.00 $4,905.00 $1,635.00 $4,905.00 16 2506.502 MANHOLE DESIGN 84 -4020 EA 1 $6,100.00 $6,100.00 $4,960.00 $4, 960.00 $4, 980.00 $4,980.00 $4,960.00 $4,980.00 TOTAL - DIVISION I $51,648.75 $38,013.75 $36,013.75 $36,700.00 DIVISION IISTREET CONSTRUCTION AND RESTORATION 17 2101.511 CLEARING AND GRUBBING LS 1 1 $2,800.00 $2,800.00 $1,170.00 $1,170.00 $800.00 $800.00 $1,500.00 $1,500.00 18 2104.501 REMOVE CURB AND GUTTER LF 3451 $5.50 $1,897.50 $3.00 $1,035.00 $3.00 $1,035.00 $3.30 $1,138.50 19 2104.505 REMOVE BITUMINOUS PAVEMENT SY 5901 $8.00 $4720.00 $5.25 $3,097.50 $2.65 $1,563.50 $3.10 $1,829.00 20 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 80 $3.50 $280.00 $4.45 $356.00 $3.00 $240.00 $2.00 $160.00 21 2104.523 SALVAGE SIGN EA 2 $85.00 $170.00 $50.00 $100.00 $50.00 $100.00 $50.00 $100.00 22 2105.501 COMMON EXCAVATION ( P CY 37851 $11.85 $44,852.25 $10.00 $37,850.00 $10.50 $39,742.50 $12.05 $45,609.25 23 2105.522 SELECT GRANULAR BORROW (CV) (P) CY 1795 $13.50 $24,232.50 $20.00 $35,900.00 $15.85 $28,450.75 $16.25 $29,168.75 24 2105.525 TOPSOIL BORROW (LV) CY 650 $18.00 $11,700.00 $25.00 $16,250.00 $17.50 $11,375.00 $27.50 $17,875.00 25 2105.533 SALVAGE AGGREGATE BASE 12" DEPTH (EV) CY 187 $9.25 $1,729.75 $7.45 $1.393.151 $7.85 $1,467.95 $6.50 $1,215.50 SUBGRADE CORRECTION SALVAGED AGGREGATE BASE 26 21050541 BACKFILL ( CY 187 $14.25 $2,664.75 $25.00 $4,675.00 $16.00 $2,992.00 $18.00 $3,366.00 SUBGRADE CORRECTION SELECT GRANULAR BORROW 27 2105.541 BACKFILL(EV) CY 100 $28.00 $2,800.00 $31.70 $3,170.00 $19.00 $1,900.00 $27.00 $2,700.00 28 2105.604 GEOTEXTILE FABRIC TYPE 5 SY 7290 $1.85 $13,486.50 $2.60 $18,954.00 $1.55 $11,299.50 $1.55 $11,299.50 SUBGRADE / BASE PREPARATION- STREET AND 29 2112.502 DRIVEWAYS SY 5895 $1.10 $6,484.50 $2.20 $12,969.00 $2.25 $13,263.75 $1.25 $7,368.75 30 2112.502 SUBGRADE i BASE PREPARATION -TRAIL SY 1395 $1.85 $2,580.75 $2.20 $3,069.00 $2.45 $3,417.75 $2.50 $3,487.50 Pagel &2 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320 - 234 -4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO.8 /PROJECT NO. 12 -09 LES KOUBA PARKWAY IMPROVEMENTS - PHASE 2 BID OPENING: 08/0912012 AT 10:30 AM ENGINEER'S ESTIMATE $412,710.00 COMPLETION DATES: Substantial 11102/2012 - Final 08115/2013 Duininck Inc Knife River Corporation Wm Mueller & Sons Inc 408 8th St 4787 Shadow Wood Dr NE 931 Park Ave, P O Box 247 Engineers P O Box 208 Sauk Rapids MN W379 Hamburg MN 56339 O Es a Prinsburg MN 66281 KRCMN.SUB000TES@KNIFE wryh@wmmuellar.wm z ITEM DESCRIPTION = F 2 estimator@dulnlnek.com RIVER.COM 952467.2720 Lu N z ? 320.9788011 320.2564943 fax 9524674894 O f- 321-2611-21110 ID PRIC BID TOTAL BID PRIC BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL $412,710.00 $398,008.15 $401,227.75 $401,251.75 SUBGRADE / BASE PREPARATION - EXISTING GRAVEL 31 2112.502 TRAIL BED SY 445 $0.85 $378.25 $2.20 $979.00 $2.45 $1,090.25 $4.00 $1,780.00 32 2211.503 AGGREGATE BASE CLASS 5 (CV) (P) CY 1675 $23.50 $39,362.50 $24.50 $41,037.50 $25.00 $41,875.00 $24.05 $40,283.75 33 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GA 330 $3.25 $1,072.50 $2.60 $858.00 $2.30 $759.00 $4.00 $1,320.00 TYPE SPWEA240C WEARING COURSE MIXTURE- STREET (1 34 2360.503 112') BY 4505 $13.25 $59,691.25 $7.25 $32,661.25 $9.00 $40,545.00 $7.55 $34,012.75 TYPE SPWEB230C WEARING COURSE MIXTURE-STREET (2 35 2360.503 1/2 ") SY 4505 $8.70 $39,193.50 $10.50 $47,302.50 $12.50 $56,312.50 $11.20 $50,456.00 TYPE SPWEB2308 WEARING COURSE MIXTURE - 38 1 2360.503 DRIVEWAYS (1 1/2') SY 4401 $9.50 $4,180.00 $7.50 $3,300.00 $10.501 $4,620.00 $8.301 $3,652.00 TYPE SPWEB230B BASE COURSE MIXTURE- DRIVEWAYS (2 37 2360.503 1/2 ") SY 440 $15.50 $8,820.00 $12.00 $5,280.00 $17.25 $7,590.00 $15.00 $6,600.00 38 2360.503 TYPE SPWEB230B WEARING COURSE MIXTURE -TRAIL (3" SY 1610 $13.90. $22,379.00 $14.00 $22,540.00 $12.75 $20,527.50 $16.70 $26,887.00 39 2504.602 ADJUST GATE VALVE BOX EA 1 $310.00 $310.00 $250.00 $250.00 $250.00 $250.00 $300.00 $300.00 ADJUST FRAME AND RING CASTING MANHOLE - 40 2506.522 ELECTRICAL EA 2 $825.00 $1,850.00 $750.00 $1,500.00 $875.00 $1,750.00 $600.00 $1,200.00 41 2506.522 ADJUST FRAME AND RING CASTING MANHOLE EA 5 $815.00 $3,075.00 $550.00 $2.750.001 $600.00 $3,000.00 $870.00 $4,350.00 42 2506.522 ADJUST FRAME AND GRATE CATCH BASIN EA 1 $385.00 S385.001 $550.00 $550.00 $600.00 $600.00 $250.00 $250.00 43 1 2531.501 ICONCRETE CURB AND GUTTER B618 LF 2450 $11.25 $27,582.50 $9.25 $22,662.50 $9.25 $22,662.50 $10.25 $25,112.50 44 2531.507 8" CONCRETE DRIVEWAY PAVEMENT SY 140 $48.00 $6,720.00 $41.00 $5,740.00 $41.00 $5,740.00 549.00 $6,880.00 45 2545.501 ELECTRICAL LIGHTING- STANDARD POLE LS 1 $15,400.00 $15,400.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 46 2563.601 TRAFFIC CONTROL LS 1 $2,200.00 $2200.00 $3,300.00 $3,300.00 $4,825.80 $4,825.80 $3,225.00 $3,225.00 47 2564.537 REINSTALL SIGN EA 1 2 $125.00 $250.00 $50.00 $100.00 $150.00 $300.00 $150.00 $300.00 48 2571.541 TRANSPLANT DECIDUOUS TREE- 86" SPADE EA 1 2 $350.00 $700.00 $500.00 $1,000.00 $1,000.00 $2,000.00 $350.00 $700.00 49 2573.530 INLET PROTECTION EA 1 5 $85.00 $425.00 $100.00 $500.00 $75.00 $375.00 $150.00 $750.00 50 2571540 FILTER LOG, TYPE STRAW BIOLOG LF 1 60 $5.251 $315.00 13.001 $180.00 $100 $180.00 $3.00 $180.00 51 2575.505 HYDROSEEDING AC 1.3 $2,200.00 $2,860.00 $2,800.00 $3,640.00 $2,800.00 $3,640.00 $2,800.00 $3,640.00 52 2575.505 SODDING, TYPE LAWN SV 1355 53.95 $5,35225 $4.00 $5,420.00 $6.25 $8,488.75 $4.00 $5,420.00 53 2575.511 MULCH, TYPE 1 DISK ANCHORING TON 2.6 5185.00 $481.00 $175.00 $455.00 $175.00 $455.00 $175.00 $455.00 TOTAL - DMSION I 1 1 $361,161.251 1 S361.9K401 1 $366,214.00 $368551.75 TOTAL LETTING NO. 8 1PROJECT NO. 12 -09 1 $412,710.001 $398,008.151 $401,227.75 $401,25135 L/ Page2 W 2 C City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 August 7, 2012 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: REQUEST FOR SALE OF SURPLUS PROPERTY The Public Works Department is requesting permission to sell surplus equipment owned by the City, as described below: Surplus equipment for sale STRT - 582 -UTL 2004 Linelazer, Painter, LineLazer III, with LineDriver and spray tips In 2010, after the loss of additional Equipment Operator positions, application of pavement markings performed by City staff was eliminated. Since 2010, installation of pavement markings has been contracted. Late last year, the City sold the painting trailer to McLeod County. The remaining piece of equipment is: 1) 2004 LineLazer painter Model 5900/2 gun w/ LineDriver. The painter was purchased in 2004 at a cost of $8,622.23, less trade of $300.00, for a net $8,322.23. This equipment was depreciated over 120 months, with a half year in 2004 and 2014 and full years 2005 -2013. Accumulated depreciation on 12/31/2012 would be $6,243.19, leaving a book value of $2,078.81. Staff recommends the gain on sale of $421.19 be credited to the Vehicle/Equipment Replacement Fund. This equipment was advertised in the Hutchinson Leader (Publication #7948) on August 1 for public sale, with offers due on August 7. Staff recommends this unit be offered to Kohl's Sweeping Service for $2,500, based on offers received. The terms of surplus property sales include no warranties and all equipment is offered as is. The purchaser is required to transfer title, remove any identifying markings on the equipment, and pay all taxes and other fees related to the transaction. I (J) C 7a MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and City Council FROM: Chief Dan Hatten DATE: August 6, 2012 RE: Consent Agenda — Transient Merchant License Application and Investigation A background check was conducted on Dean Major for the purpose of obtaining a transient merchant license in the City of Hutchinson. Mr. Major is planning on selling home grown sweet corn in the gravel lot that is south of the Shamrock Motel. Mr. Major does not have a criminal history. He has a lengthy driving record going back to 1992. His most current violation was 10 -6 -10 for failure to exercise due care or control. Mr. Major has had some liens and judgments filed against him in the past. Three of the judgments were filed against him in 1992 and 1995. It appears that they have been satisfied. Mr. Major has conducted business in this location in 2008, 2009, 2010, and 2011. Background checks were completed and a transient merchant was granted to him in each of those years. There were no complaints filed against the business in Hutchinson Police Service's in -house records. It would be my recommendation to grant the transient merchant license to Dean Major. /blm 2012 -01 -0019 I 1 I Hassan Street Southeast Hutchinson, MN 55350 (320) 587 -515 UFax: (320) 2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS r e.,a•..�s,.� a.,.,P r..ti,nneP;..,a� t ❑ Solicitor $125.00 Date of Application ransient Merchant $125.00 Dates) of Event: j � Lj Pe er $125.00 y— ❑ Parade Peddler $ 30.00 tiyv� 5 j3 ! A 2plicant Information 2" X 2" Picture Required Name: y— U Height: Weight: $'p Eye Color: i Driver's License Num te: M Pt Permanent Address: 9 er r 9 3Y0�.njv� City tit't+� SS 3 /)L- State Zip � ` Permanent Telephone: _ 3 Temporary Address: city State Zip Temporary Telephone Access: Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes �40 If yes, state the nature of offense and punishment or penalty assessed therefore: '1 Ce-) I City of Hutchinson .Application for Peddlers, Solicitors, and Transient Merchants Page 2 of 4 Location Information Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY) Location'Address City State Zip If the applicant is not the property owner, the Property owner must sign below granting permission for use of said nrooertu: _ Business Information Describe relationship between applicant and employer: VCICKev+ 6 - ^Lam d. -'� '11 7 Describe nature of business and describe item(s) offered: Property Owner Name to, U6 S l n x 5 4- IL 9 wee, e'o V W 1•'l W - e2+ - Co 't Property Owner Address tiin C itty State 320 "3,;) ,y Zip y/ y3 Describe method of delivery: p Y? 11 +� 4%- P YS � Property Owner Phone Number 1�1O3 w. 2/:) (, n, , (es Z) ) Describe source of supply: wlalo 4c v-f Z.oC 1N Supplier Name &eL� 3 v 3 k Suppler Phone Number �'4 V 4-9 5�- h( 9Toro woioi., '/" 1i SS31 a Supplier Address J —e City State Zip �L4L'lo r 32-0 328 - 'CBS- 2f Jupplier Name Suppler Phone Number 1t 5 f /V �y o t� �, b, l - 41 !� 3) 2 Supplier Address -5 City State Zip Supplier Name Suppler Phone Number SupoherAddress Ci State Zi Provide two (2) property owners (preferably in McLeod County) for character references: VCICKev+ 3:)-0 3�,; '11 7 b;L Lf Property Owner Name to, U6 S l n x 5 4- Property Owner Phone Number 1rfb 1, 3) 2 Property Owner Address tiin C itty State 320 "3,;) ,y Zip y/ y3 Property Owner Name Property Owner Phone Number 1�1O3 w. 2/:) (, n, , (es Z) ) L� City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 4 Liszt last (up to three (3)) previous city(ies) where you carried on same activity: /� ,J Ir Dt... -vL - ✓� "t yl `7=1 - to % - l�- City State Date(s) of Activity M v 7-/ to ' �-l� --� City State (( Datee(J k (s) ofActivay ++ L, � —\ -LT `a1. ( J> tT W )7 to 4/ C V , !_. City State °�� Date(s) ofActivrry Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/investigation fee paid in full (check or money order): ❑ yes ❑ no Application completed in full and signed: ❑ yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. r �J— / 2 Date Police - A - approved ❑ denied Notes : ;D City Council ❑ approved ❑ denied Notes: H:/LicenuNApplicarions / peddleq Solicitor, Transiem d q(!��) CO MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Daniel Hatten DATE: 8 -8 -12 RE: River walk - Public Arts Day Attached is a request from Hutchinson Center for the Arts. The request outlines their wish to hold a River walk - Public Arts Day. Within the request the Center for the Arts is asking for P Ave. NW. between Main St. and Glen St. be closed from 10 a.m. to 8 p.m. My staff and can accomn Hutchinson (lice department corking with the q t-0 hutchinson CENTER W FOR THE RTS Joe Nagel Hutchinson Police Department 10 Franklin St. SW Hutchinson, MN 55350 Dear Sgt. Nagel, The Hutchinson Center for the Arts is requesting a street closure of 3r Ave. NW from Main Street to Glen Street, Saturday, Sept. 8 from 10 a.m. to 8 p.m. for the purpose of Riverwalk — Public Arts Day. The art center is organizing this event in collaboration with the Hutchinson Public Arts Commission. The day will include interactive arts activities including a chalk art contest on the sidewalk for both children and adults. All activities will be free to the public. The Luce Line Trail will not be impeded. Thank you for your assistance with this project. Please call me at (320) 587 -7278 or (440) 796 -1377 (cell) or email me at Kathy @hutchinsonarts.org if more information is needed. Thank you! Sincerely, Kathy Wnoroski, HCA Director (320) 587 -7278 15 Franklin St. SW www.HutchinsonArts.org w) CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register 7/25 - 8/14/2012 Check # Ck Date Amount Vendor/ Explanation Account Description 171708 7/25/2012 134.17 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 171709 7/25/2012 554.12 H.A.R.T. ACCRUED DEFERRED COMP 171710 7/25/2012 1,491.44 HAWKINS INC CHEMICALS & PRODUCTS 171711 7/25/2012 23.66 IOWA SECRETARY OF AGRICULTURE DUES & SUBSCRIPTIONS 171712 7/25/2012 718.21 LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE 171713 7/25/2012 16.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 171714 8/14/2012 891.77 3D SPECIALTIES SIGNS & STRIPPING MATERIALS 171715 8/14/2012 2,451.81 ABLE HOSE & RUBBER INC EQUIPMENT PARTS 171717 8/14/2012 756.11 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES 171718 8/14/2012 294.20 AEM MECHANICAL SERVICES, INC REPAIR & MAINTENANCE SUPPLIES 171719 8/14/2012 40.09 AG SYSTEMS EQUIPMENT PARTS 171720 8/14/2012 7,041.28 ALPHA WIRELESS COMMUNICATIONS 171721 8/14/2012 224.95 AMERICAN BOTTLING CO COST OF MIX & SOFT DRINKS 171722 8/14/2012 90.85 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 171723 8/14/2012 6.55 AMERICAN MESSAGING COMMUNICATIONS 171724 8/14/2012 455.00 AMERICAN PLANNING ASSN DUES & SUBSCRIPTIONS 171725 8/14/2012 68.77 AMERIPRIDE SERVICES CONTRACT REPAIR & MAINTENANCE 171726 8/14/2012 737.97 ANIMAL MEDICAL CENTER ON CROW OTHER CONTRACTUAL 171727 8/14/2012 258.19 ARAMARK UNIFORM SERVICE CLEANING SUPPLIES 171728 8/14/2012 907.16 ARCTIC GLACIER PREMIUM ICE INC COST OF MIX & SOFT DRINKS 171729 8/14/2012 170.00 ARNESON DISTRIBUTING CO COST OF SALES -BEER 171730 8/14/2012 46.17 ARROW TERMINAL LLC EQUIPMENT PARTS 171731 8/14/2012 111.14 ARROWHEAD SCIENTIFIC INC OPERATING SUPPLIES 171732 8/14/2012 3,218.75 ARTHUR J GALLAGHER RISK GENL LIAB.- INSURANCE 171733 8/14/2012 260.00 ASHWILL INDUSTRIES INC REPAIR & MAINTENANCE SUPPLIES 171734 8/14/2012 371.38 ASPEN EQUIPMENT CO REPAIR & MAINTENANCE SUPPLIES 171735 8/14/2012 295.00 ALINE, CYNTHIA IMPROV OTHER THAN BLDGS 171736 8/14/2012 109.68 AUTO VALUE - GLENCOE EQUIPMENT PARTS 171737 8/14/2012 2,000.00 AUTOMATIC SYSTEMS CO PROFESSIONAL SERVICES 171738 8/14/2012 30.00 B & L UTILITY MAINTENANCE CONTRACT REPAIR & MAINTENANCE 171739 8/14/2012 20.00 BAHE, MICHAEL OTHER REVENUES 171740 8/14/2012 340.61 BAILEY NURSERIES, INC LANDSCAPE MATERIALS 171741 8/14/2012 182.00 BAKKE, NIKKI RENTS -BLDGS OTHER 171742 8/14/2012 16.00 BARTHOLOMEW, JAY OTHER REVENUES 171743 8/14/2012 16,360.12 BEACON BANK MISCELLANEOUS 171744 8/14/2012 814.22 BENNETT MATERIAL HANDLING RECEIVED NOT VOUCHERED 171745 8/14/2012 1,061.69 BERGER PLUMBING HEATING AC OPERATING SUPPLIES 171746 8/14/2012 196.00 BERNICK'S COST OF MIX & SOFT DRINKS 171747 8/14/2012 270.40 BERNICK'S FOOD SERVICE COST OF MIX & SOFT DRINKS 171748 8/14/2012 244.20 BLACKWELL, DAN TRAVEL SCHOOL CONFERENCE 171749 8/14/2012 249.37 BLUETARP FINANCIAL INC. REPAIR & MAINTENANCE SUPPLIES 171750 8/14/2012 798.00 BRANDON TIRE CO CENTRAL GARAGE REPAIR 171751 8/14/2012 5,309.75 BRAUN INTERTEC CORP PROFESSIONAL SERVICES 171752 8/14/2012 13,406.50 BRYAN STREICH TRUCKING FREIGHT - IN 171753 8/14/2012 2,303.24 BUSINESSWARE SOLUTIONS CONTRACT REPAIR & MAINTENANCE 171754 8/14/2012 3,100.00 C & C CONTRACTING CONTRACT REPAIR & MAINTENANCE 171755 8/14/2012 37,015.23 C & L DISTRIBUTING COST OF SALES -BEER 171756 8/14/2012 199.80 CALIFORNIA CONTRACTORS SUPPLIE REPAIR & MAINTENANCE SUPPLIES 171757 8/14/2012 163.98 CARTER, RANDY UNIFORMS & PERSONAL EQUIP 171758 8/14/2012 1,180.64 CENTRAL HYDRAULICS RECEIVED NOT VOUCHERED 171759 8/14/2012 76.95 CENTRAL LANDSCAPE SUPPLY OPERATING SUPPLIES 171760 8/14/2012 264.40 CENTRAL MCGOWAN RENTALS 171761 8/14/2012 78.98 CHEF CRAIG'S CAFE & CATERERS OPERATING SUPPLIES 171762 8/14/2012 10,205.27 CHEMISOLV CORP CHEMICALS & PRODUCTS 171763 8/14/2012 12,664.69 CLARKE MOSQUITO CONTROL PRODUC OTHER CONTRACTUAL 171764 8/14/2012 395.48 COMDATA CORPORATION MISCELLANEOUS 171765 8/14/2012 820.00 CORPORATE MECHANICAL CONTRACT REPAIR & MAINTENANCE 171766 8/14/2012 416.50 CREEKSIDE SOILS OPERATING SUPPLIES 171767 8/14/2012 565.69 CROW RIVER AUTO & TRUCK REPAIR AUTOMOTIVE REPAIR 171768 8/14/2012 650.00 CROW RIVER OFFICIALS ASSN OTHER CONTRACTUAL 171769 8/14/2012 162.42 CROW RIVER PRESS INC PRINTING & PUBLISHING 171770 8/14/2012 181.48 CUMMINS NPOWER, LLC CONTRACT REPAIR & MAINTENANCE 171771 8/14/2012 1,121.23 CURTIS 1000 INC - MN PRINTING & PUBLISHING 171772 8/14/2012 7,835.45 DAY DISTRIBUTING COST OF SALES -BEER 171773 8/14/2012 680.50 DENNIS JESCH COST OF MIX & SOFT DRINKS 171774 8/14/2012 227.65 DETROIT INDUSTRIAL TOOL REPAIR & MAINTENANCE SUPPLIES 171775 8/14/2012 3,919.05 DIGITAL ALLY, INC MACHINERY & EQUIPMENT 171776 8/14/2012 13.20 DODGE, CONNIE CIVIC ARENA -FEES & RENTS 171777 8/14/2012 200.00 DOERR, HEIDI RENTS - BLDGS OTHER 171778 8/14/2012 26.78 DUENOW, TYLER OPERATING SUPPLIES 171779 8/14/2012 36,063.75 DUININCK INC IMPROV OTHER THAN BLDGS 171780 8/14/2012 351.54 DYNA SYSTEMS REPAIR & MAINTENANCE SUPPLIES 171781 8/14/2012 15,788.47 E2 ELECTRICAL SERVICES INC CONTRACT REPAIR & MAINTENANCE 171782 8/14/2012 1,234.28 EAST SIDE OIL COMPANIES RECEIVED NOTVOUCHERED 171783 8/14/2012 48.00 EBERT, PAT UNIFORMS & PERSONAL EQUIP 171784 8/14/2012 131.46 ECOLAB PEST ELIM RECEIVED NOT VOUCHERED 171785 8/14/2012 139.94 ECONO FOODS OPERATING SUPPLIES 171786 8/14/2012 243.75 EHLERS & ASSOCIATES INC PROFESSIONAL SERVICES 171787 8/14/2012 205.20 ELECTRO WATCHMAN CONTRACT REPAIR & MAINTENANCE 171788 8/14/2012 393.40 EMERGENCY AUTOMOTIVE TECH MACHINERY & EQUIPMENT 171789 8/14/2012 961.88 ESS BROTHERS & SONS REPAIR & MAINTENANCE SUPPLIES 171790 8/14/2012 30.00 EXTREME BEVERAGE LLC COST OF MIX & SOFT DRINKS 171791 8/14/2012 765.76 FASTENAL COMPANY SAFETY SUPPLIES 171792 8/14/2012 24,207.19 FEDERAL SIGNAL CORP MACHINERY & EQUIPMENT 171793 8/14/2012 2,899.13 FENSKE'S STUMP REMOVAL OTHER CONTRACTUAL 171794 8/14/2012 238.04 FINANCE & COMMERCE ADVERTISING 171795 8/14/2012 1,402.00 FIRE SAFETY USA, INC SMALL TOOLS 171796 8/14/2012 424.00 FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPLIES 171797 8/14/2012 212.48 FISHER SCIENTIFIC OPERATING SUPPLIES 171798 8/14/2012 3,844.00 FOREST LAKE TRAILER SMALLTOOLS 171799 8/14/2012 425.36 FOSTER MECHANICAL CONTRACT REPAIR & MAINTENANCE 171800 8/14/2012 202.36 G & K SERVICES OPERATING SUPPLIES 171801 8/14/2012 5,559.78 GARICK CORPORATION RECEIVED NOT VOUCHERED 171802 8/14/2012 133.76 GARTNER REFRIGERATION & MFG, I REPAIR & MAINTENANCE SUPPLIES 171803 8/14/2012 3,200.00 GAVIN, OLSON & WINTERS, LTD PROFESSIONAL SERVICES 171804 8/14/2012 328.00 GEB ELECTRICAL INC OPERATING SUPPLIES 171805 8/14/2012 1,408.00 GERTENS RECEIVED NOT VOUCHERED 171806 8/14/2012 610.00 GEYER SIGNAL RENTALS 171807 8/14/2012 2,406.53 GRAINGER EQUIPMENT PARTS 171808 8/14/2012 816.83 H &L MESABI RECEIVED NOT VOUCHERED 171809 8/14/2012 554.12 H.A.R.T. ACCRUED DEFERRED COMP 171810 8/14/2012 69,838.50 HAAG, JEFF LOAN 171811 8/14/2012 10,977.52 HACH COMPANY PROFESSIONAL SERVICES 171812 8/14/2012 257.64 HAGER JEWELRY INC. OPERATING SUPPLIES 171813 8/14/2012 2,020.00 HANSEN TRUCK SERVICE RECEIVED NOT VOUCHERED 171814 8/14/2012 1,160.00 HANSON & VASEK CONSTRUCTION CONTRACT REPAIR & MAINTENANCE 171815 8/14/2012 38.00 HAUAN, JESSI RECREATION ACTIVITY FEES 171816 8/14/2012 4,537.39 HAWKINS INC CHEMICALS & PRODUCTS 171817 8/14/2012 497.77 HAYES INSTRUMENT CO OPERATING SUPPLIES 171818 8/14/2012 12,438.55 HCVN -TV CABLE TV 171819 8/14/2012 3,160.55 HENDRICKSON HEATING INC CONTRACT REPAIR & MAINTENANCE 171820 8/14/2012 244.74 HEWLETT - PACKARD CO DUE FROM UTILITIES 171821 8/14/2012 820.54 HILLYARD / HUTCHINSON CLEANING SUPPLIES 171822 8/14/2012 315,065.54 HJERPE CONTRACTING IMPROV OTHER THAN BLDGS 171823 8/14/2012 20,870.00 HOLT MOTORS INC MACHINERY & EQUIPMENT 171824 8/14/2012 2,562.00 HUTCH BOWL OPERATING SUPPLIES 171825 8/14/2012 1,339.00 HUTCHINSON AREA HEALTH CARE PROFESSIONAL SERVICES 171826 8/14/2012 10,877.28 HUTCHINSON CO -OP MOTOR FUELS & LUBRICANTS 171827 8/14/2012 8,232.99 HUTCHINSON CONVENTION & VISITO LODGING TAX REIMBURSEMENT 171828 8/14/2012 680.00 HUTCHINSON FIGURE SKATING ASSO OTHER CONTRACTUAL 171829 8/14/2012 4,313.40 HUTCHINSON LEADER PRINTING & PUBLISHING 171830 8/14/2012 114.00 HUTCHINSON PLUMBING & HEATING OPERATING SUPPLIES 171831 8/14/2012 87,796.36 HUTCHINSON UTILITIES UTILITIES 171832 8/14/2012 7,099.00 HUTCHINSON UTILITIES DUE FROM UTILITIES 171833 8/14/2012 730.45 HUTCHINSON WHOLESALE EQUIPMENT PARTS 171834 8/14/2012 15.00 HUTCHINSON, CITY OF DUES & SUBSCRIPTIONS 171835 8/14/2012 729.94 HUTCHINSON, CITY OF UTILITIES 171836 8/14/2012 2,475.00 INFRATECH CONTRACT REPAIR & MAINTENANCE 171837 8/14/2012 58.73 INTERSTATE BATTERY SYSTEM MINN EQUIPMENT PARTS 171838 8/14/2012 497.00 J & K CONCRETE SAWING & CORING CONTRACT REPAIR & MAINTENANCE 171839 8/14/2012 1,352.42 1 & R RADIATOR AC & EXHAUST CO CENTRAL GARAGE REPAIR 171840 8/14/2012 92.96 JAY MALONE MOTORS CENTRAL GARAGE REPAIR 171841 8/14/2012 5,204.18 JEFF MEEHAN SALES INC. ACCRUED COMMISSIONS PAYABLE 171842 8/14/2012 144.67 JEFF'S ELECTRIC CONTRACT REPAIR & MAINTENANCE 171843 8/14/2012 99.39 JIM'S GARDEN SERVICE OTHER CONTRACTUAL 171844 8/14/2012 956.15 1J TAYLOR DIST OF MN COST OF SALES -BEER 171845 8/14/2012 19.43 JOCHUM, DANIEL TRAVEL SCHOOL CONFERENCE 171846 8/14/2012 175.28 JOES SPORT SHOP OPERATING SUPPLIES 171847 8/14/2012 22,498.35 JOHNSON BROTHERS LIQUOR CO. COST OF SALES -WINE 171848 8/14/2012 10.74 JOHNSON, DOUG L. UNIFORMS & PERSONAL EQUIP 171849 8/14/2012 1,649.00 JUUL CONTRACTING CO CONTRACT REPAIR & MAINTENANCE 171850 8/14/2012 385.00 KAHL, DENNIS OTHER CONTRACTUAL 171851 8/14/2012 1,104.87 KAHNKE BROTHERS NURSERY OPERATING SUPPLIES 171852 8/14/2012 266.00 KDUZ KARP RADIO ADVERTISING 171853 8/14/2012 21.48 KILIAN, ERIC UNIFORMS & PERSONAL EQUIP 171854 8/14/2012 2,364.00 KIRBY A KENNEDY & ASSOCIATES PROFESSIONAL SERVICES 171855 8/14/2012 86.14 KLOSS, TOM TRAVEL SCHOOL CONFERENCE 171856 8/14/2012 331.31 KNIFE RIVER STREET MAINT.MATERIALS 171857 8/14/2012 6,628.58 KOHLS SWEEPING SERVICE CONTRACT REPAIR & MAINTENANCE 171858 8/14/2012 55.00 KOSEL, KIRK RECREATION ACTIVITY FEES 171859 8/14/2012 170.00 KQIC-Q1D2 ADVERTISING 171860 8/14/2012 44,152.73 L & P SUPPLY CO MACHINERY & EQUIPMENT 171861 8/14/2012 496.96 LANDSCAPE STRUCTURES INC. REPAIR & MAINTENANCE SUPPLIES 171862 8/14/2012 415.68 LANG'S OLD FASHIONED MEAT MARK MISCELLANEOUS 171863 8/14/2012 26.30 LOCATORS & SUPPLIES REPAIR & MAINTENANCE SUPPLIES 171864 8/14/2012 41,451.95 LOCHER BROTHERS INC COST OF SALES -BEER 171865 8/14/2012 106.88 LOGIS DATA PROC EQUIPMENT RENTAL 171866 8/14/2012 444.16 LYNDE & MCLEOD INC RECEIVED NOT VOUCHERED 171867 8/14/2012 1,088.13 M -R SIGN SIGNS & STRIPPING MATERIALS 171868 8/14/2012 17,221.84 MACQUEEN EQUIP INC SMALL TOOLS 171869 8/14/2012 57.98 MAIN STREET SPORTS BAR OPERATING SUPPLIES 171870 8/14/2012 7,272.59 MARK BETKER CONSTRUCTION LLC BUILDINGS 171871 8/14/2012 12.26 MATHESON TRI -GAS INC RENTALS 171872 8/14/2012 76.00 MCCORMICK, SHERRY RECREATION ACTIVITY FEES 171873 8/14/2012 119.55 MCLEOD COOP POWER ASSN UTILITIES 171874 8/14/2012 120.00 MCLEOD COUNTY ABSTRACT & TITL PROFESSIONAL SERVICES 171875 8/14/2012 120.00 MCLEOD COUNTY ABSTRACT & TITL MISCELLANEOUS 171876 8/14/2012 100.00 MCLEOD COUNTY AGRICULTURAL ASS RECEIVED NOT VOUCHERED 171877 8/14/2012 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 171878 8/14/2012 149.50 MCLEOD COUNTY RECORDER MISCELLANEOUS 171879 8/14/2012 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 171880 8/14/2012 325.00 MCLEOD FOR TOMORROW TRAVEL SCHOOL CONFERENCE 171881 8/14/2012 47.88 MCRAITH, JOHN OPERATING SUPPLIES 171882 8/14/2012 40.90 MEEKER COUNTY SHERIFF'S OFFICE PROFESSIONAL SERVICES 171883 8/14/2012 334.93 MEEKER COUNTY TREASURER PROFESSIONAL SERVICES 171884 8/14/2012 230.08 MEHR, BRIAN TRAVEL SCHOOL CONFERENCE 171886 8/14/2012 1,115.90 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES 171887 8/14/2012 3,638.25 MESERB PROFESSIONAL SERVICES 171888 8/14/2012 90.00 MESSAGE MEDIA COMMUNICATIONS 171889 8/14/2012 73.64 METRO ATHLETIC SUPPLY INC OPERATING SUPPLIES 171890 8/14/2012 1,300.00 MID CENTRAL BUILDERS, INC LOAN 171891 8/14/2012 299.69 MIES, MIKE TRAVEL SCHOOL CONFERENCE 171892 8/14/2012 40.00 MINER, ZACHARY UNIFORMS & PERSONAL EQUIP 171893 8/14/2012 62.94 MINI BIFF RENTALS 171894 8/14/2012 85.00 MINNESOTA ASSN OF CEMETERIES DUES & SUBSCRIPTIONS 171895 8/14/2012 100.00 MINNESOTA CHIEFS OF POLICE ASS TRAVEL SCHOOL CONFERENCE 171896 8/14/2012 2,296.57 MINNESOTA OFFICE OF ADMIN HEAR PROFESSIONAL SERVICES 171897 8/14/2012 225.00 MINNESOTA RURAL WATER ASSN DUES & SUBSCRIPTIONS 171898 8/14/2012 1,641.07 MINNESOTA SECRETARY OF STATE POSTAGE 171899 8/14/2012 1,253.20 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 171900 8/14/2012 152.06 MORAN USA, LLC OPERATING SUPPLIES 171901 8/14/2012 114.84 MORGAN CREEK VINEYARDS COST OF SALES -WINE 171902 8/14/2012 200.00 MOYER, CYNTHIA OPERATING SUPPLIES 171903 8/14/2012 25.00 NADEAU, GREG MOTOR FUELS & LUBRICANTS 171904 8/14/2012 180.39 NAGEL, JOSEPH OPERATING SUPPLIES 171905 8/14/2012 893.82 NASH FINCH COMPANY COMMON AREA MAINTENANCE 171906 8/14/2012 432.00 NCPERS LIFE INS. ACCRUED LIFE INSURANCE 171907 8/14/2012 16.00 NORDLING, CARRIE OTHER REVENUES 171908 8/14/2012 161.55 NORTHERN BUSINESS PRODUCTS OPERATING SUPPLIES 171909 171910 171911 171912 171913 171914 171915 171916 171917 171918 171919 171920 171921 171922 171923 171924 171925 171926 171927 171928 171929 171930 171931 171932 171933 171934 171935 171936 171937 171938 171939 171940 171941 171942 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 8/14/2012 374.60 NORTHERN SAFETY & INDUSTRIAL 54.07 NORTHERN STATES SUPPLY INC 6,080.85 NORTHWESTERN POWER EQUIP 4,121.00 NU- TELECOM 8,306.43 NUSS TRUCK & EQUIPMENT 1,593.66 O'REILLY AUTO PARTS 237.75 OENOPHILIA 59.79 OFFICE DEPOT 114.51 OFFICE OF ENTERPRISE TECHNOLOG 898.63 PELLINEN LAND SURVEYING 24,780.44 PHILLIPS WINE & SPIRITS 122.00 POLLMANN, SARA 50.00 POSTMASTER 135.00 POSTMASTER 1,121.82 PREMIER TECH PACKAGING 10,357.28 PRINCE OF PEACE SENIOR APT INC 447.18 PRO AUTO & TRANSMISSION REPAIR 2,150.54 PRO CARE SERVICES INC 148.42 PRO -BUILD 5,369.00 PROFESSIONAL WATER TECHNOLOGIE 77.47 PROMAXX TRUCK PARTS 258.00 PUBLIC SAFETY EQUIPMENT 1,285.20 QUADE ELECTRIC 104.82 QUILL CORP 783.85 R.J.L. TRANSFER 27,091.60 RANGER 894.57 RATH RACING 4,067.66 RDO EQUIPMENT CO. 3,430.20 REBYL SPORTS, INC REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES EQUIPMENT PARTS COMMUNICATIONS CENTRAL GARAGE REPAIR CENTRAL GARAGE REPAIR COST OF MIX & SOFT DRINKS OFFICE SUPPLIES COMMUNICATIONS PROFESSIONAL SERVICES COST OF SALES - LIQUOR OTHER REVENUES POSTAGE POSTAGE RECEIVED NOT VOUCHERED MISCELLANEOUS CENTRAL GARAGE REPAIR CONTRACT REPAIR & MAINTENANCE REPAIR & MAINTENANCE SUPPLIES CHEMICALS & PRODUCTS EQUIPMENT PARTS CONTRACT REPAIR & MAINTENANCE REPAIR & MAINTENANCE SUPPLIES OFFICE SUPPLIES FREIGHT MACHINERY & EQUIPMENT CONTRACT REPAIR & MAINTENANCE OPERATING SUPPLIES 477.55 RECREONICS OPERATING SUPPLIES 587.11 REFLECTIVE APPAREL FACTORY INC SAFETY SUPPLIES 5,178.09 ROBERT WILDE STUDIOS CONTRACT REPAIR & MAINTENANCE 239.40 ROCK STAR GOURMET INC FOOD PRODUCTS- CONCESSION 200.00 RODRIGUEZ, ELENA RENTS -BLDGS OTHER 171943 8/14/2012 1,422.14 ROYAL TIRE RECEIVED NOTVOUCHERED 171944 8/14/2012 958.28 RUNNING'S SUPPLY REPAIR & MAINTENANCE SUPPLIES 171945 8/14/2012 1,066.14 SAM'S CLUB FOOD PRODUCTS- CONCESSION 171946 8/14/2012 322.59 SAM'S TIRE SERVICE RECEIVED NOT VOUCHERED 171947 8/14/2012 30.40 SCHEELE, AMY RECREATION ACTIVITY FEES 171948 8/14/2012 2,028.90 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 171949 8/14/2012 264.25 SCOTT COUNTY TREASURER OPERATING SUPPLIES 171950 8/14/2012 128.26 SCOTT'S WINDOW CLEANING SERVIC CONTRACT REPAIR & MAINTENANCE 171951 8/14/2012 1,978.35 SEH PROFESSIONAL SERVICES 171952 8/14/2012 346.16 SEPPELT, MILES CAR ALLOWANCE - TRAVEL 171953 8/14/2012 200.00 SHAW, KAREN PROFESSIONAL SERVICES 171954 8/14/2012 206.29 SHELLENBARGER, VIRGENE COST OF MIX & SOFT DRINKS 171955 8/14/2012 30.00 SHOE INN, THE CONTRACT REPAIR & MAINTENANCE 171956 8/14/2012 31.00 SMITH, JACKIE PARK FEES 171957 8/14/2012 767.60 SORENSEN'S SALES & RENTALS RENTALS 171958 8/14/2012 21,777.65 SOUTHERN WINE & SPIRITS OF MN COST OF SALES- LIQUOR 171959 8/14/2012 2,302.45 SPRINT COMMUNICATIONS 171960 8/14/2012 9.58 STANDARD PRINTING REPAIR & MAINTENANCE SUPPLIES 171961 8/14/2012 1, 143.90 STAPLES ADVANTAGE OFFICE SUPPLIES 171962 8/14/2012 38.00 STAPLES, KIRSTEN RECREATION ACTIVITY FEES 171963 8/14/2012 850.13 STRATEGIC EQUIPMENT COST OF MIX & SOFT DRINKS 171964 8/14/2012 59.25 TARGET BANK SAFETY SUPPLIES 171965 8/14/2012 925.04 THOMSON WEST OPERATING SUPPLIES 171966 8/14/2012 103.73 TITAN MACHINERY CENTRAL GARAGE REPAIR 171967 8/14/2012 935.06 TOTAL FIRE PROTECTION SAFETY SUPPLIES 171968 8/14/2012 27,615.25 TREBELHORN & ASSOC MOTOR FUELS & LUBRICANTS 171969 8/14/2012 86.37 TRI COUNTY WATER OPERATING SUPPLIES 171970 8/14/2012 200.00 TRICK, JULIE RENTS-BLDGS OTHER 171971 8/14/2012 3,184.53 TRICO TCWIND, INC EQUIPMENT PARTS 171972 8/14/2012 60.00 TURA, WEDAJO PROFESSIONAL SERVICES 171973 8/14/2012 159.21 TWIN CITY FILTER SERVICE INC OPERATING SUPPLIES 171974 8/14/2012 198.25 TWO WAY COMMUNICATIONS INC RECEIVED NOT VOUCHERED 171975 8/14/2012 4,328.44 U.S. WATER SERVICES CHEMICALS & PRODUCTS 171976 8/14/2012 22.00 UECKER, MICHELLE CIVIC ARENA -FEES & RENTS 171977 171978 171979 171980 171981 171982 171983 171984 171985 171986 171987 171988 171989 171990 IWAR1611 171992 171993 171994 171995 171996 171997 WI 1.11.1 171999 172000 172001 172002 VWX1I61:1 8/14/2012 3,238.95 UNDERGROUND TECHNOLOGIES OF MN CONTRACT REPAIR & MAINTENANCE 8/14/2012 591.38 UNITED LABORATORIES OPERATING SUPPLIES 8/14/2012 145.00 UPPER MIDWEST A-C COLLECTORS C ADVERTISING 8/14/2012 2,889.61 UPS /UPS SCS CHICAGO POSTAGE 8/14/2012 82.50 US IDENTIFICATION MANUAL DUES & SUBSCRIPTIONS 8/14/2012 1,144.15 USPS- HASLER POSTAGE 8/14/2012 69.95 VERTECH SOLUTIONS & SERVICES CONTRACT REPAIR & MAINTENANCE 8/14/2012 13,317.56 VIKING BEER COST OF SALES -BEER 8/14/2012 1,727.85 VIKING COCA COLA FOOD PRODUCTS- CONCESSION 8/14/2012 368.72 VIKING SIGN & GRAPHICS INC SIGNS & STRIPPING MATERIALS 8/14/2012 760.92 VINOCOPIA INC COST OF SALES -WINE 8/14/2012 11,675.78 WASTE MANAGEMENT OF WI -MN REFUSE - RECYCLING 8/14/2012 37,942.35 WASTE MANAGEMENT OF WI -MN REFUSE - HAULING 8/14/2012 113.00 WATER ENVIRONMENT FEDERATION DUES & SUBSCRIPTIONS 8/14/2012 8,632.00 WEBB PALLET RECEIVED NOT VOUCHERED 8/14/2012 8,494.00 WESTAFER ENTERPRISES ACCRUED COMMISSIONS PAYABLE 8/14/2012 3,869.45 WINE COMPANY, THE COST OF SALES -WINE 8/14/2012 30,881.19 WIRTZ BEVERAGE MINNESOTA COST OF SALES-LIQUOR 8/14/2012 160,447.40 WM MUELLER & SONS IMPROV OTHER THAN BLDGS 8/14/2012 5,950.90 WM MUELLER & SONS CONTRACT REPAIR & MAINTENANCE 8/14/2012 445.56 WM MUELLER & SONS STREET MAINT.MATERIALS 8/14/2012 223.74 WM MUELLER & SONS STREET MAINT.MATERIALS 8/14/2012 223.10 WM MUELLER & SONS STREET MAINT.MATERIALS 8/14/2012 446.20 WM MUELLER & SONS STREET MAINT.MATERIALS 8/14/2012 446.20 WM MUELLER & SONS STREET MAINT.MATERIALS 8/14/2012 2,686.50 WORK CONNECTION, THE OTHER CONTRACTUAL 8/14/2012 236.15 ZWILLING, TROY TRAVEL SCHOOL CONFERENCE 1,476,730.76 Grand Total Payment Instrument Totals Check Total 1,476,730.76 Total Payment! 1,476,730.76 PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 07/27/2012 Period Ending Date: 07/21/2012 $60,209.44 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $12,378.94 MN Department of Revenue State Withholding Tax $40,144.38 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,115.32 TASC Employee Flex Spending Deductions $6,520.38 TASC Employee Contributions to Heath Savings Account $575.00 MNDCP Employee Contributions - Deferred Comp $1,440.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $560.36 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $125,173.82 Total Electronic Funds Transfer PAYROLL ELECTRONIC FUNDS TRANSFERS PAYROLL DATE: 08/10/2012 Period Ending Date: 08/04/2012 $57,093.24 IRS - Withholding Tax Account Federal Withholding Employee /Employer FICA Employee /Employer Medicare $11,732.81 MN Department of Revenue State Withholding Tax $39,018.51 Public Employee Retirement Association Employee /Employer PERA/DCP Contributions $2,115.32 TASC Employee Flex Spending Deductions $6,520.38 TASC Employee Contributions to Heath Savings Account $575.00 MNDCP Employee Contributions - Deferred Comp $1,440.00 ING Employee Contributions - Deferred Comp $1,230.00 ICMA Retirement Trust Employee Contributions - Deferred Comp $539.20 MN Child Support System Employee Deductions $0.00 MSRS - Health Savings Plan Employee Deductions to Health Savings Plan $120,264.46 Total Electronic Funds Transfer PUBLICATION NO. ORDINANCE NO. 12 -0684 AN ORDINANCE AMENDING CHAPTER 52 (WATER) OF THE CITY OF HUTCHINSON CODE OF ORDINANCES ADDING LANGUAGE IN SECTION 52.12 & 52.13; CONNECTION REQUIRED & PRIVATE WELLS FOR DOMESTIC USE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the Water Ordinance to add language in Section 52.12 & 52.13 of the City Code as follows: CHAPTER 52 WATER 52.01 Water deficiency and shutoff; disclaimer 52.02 Repair of leaks and equipment 52.03 Abandoned service; disconnection fee; improper disconnection 52.04 Service pipe standards 52.05 Private water supplies; connection prohibited 52.06 Shortages; restricted uses and hours 52.07 Private fire hose connections 52.08 Opening hydrants restricted 52.09 Unmetered service 52.01 Water meters 52.11 State Plumbing Code; compliance required 52.12 Connection Required 52.13 Private Wells § 52.01 WATER DEFICIENCY AND SHUTOFF; DISCLAIMER. The city is not liable for any deficiency or failure in the supply of water to customers whether occasioned by shutting the water off for the purpose of making repairs or connections or by any other cause whatever. In case of fire, or alarm of fire, water may be shut off to insure a supply for firefighting. In making repairs or construction of new works, water may be shut off at any time and kept off so long as may be necessary. § 52.02 REPAIR OF LEAKS AND EQUIPMENT. It is the responsibility of the consumer or owner to maintain the service pipe from the main into the house or other building, including, but not limited to, the stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop. In case of failure upon the part of any consumer or owner to repair any leak or any service line, stand pipe or curb stop, within 24 hours after oral or written notice has been given the owner or occupant of the premises, the water may be shut off and will not be turned on until a reconnection charge has been paid and the water service has been repaired. When the waste of water is great or when damage is likely to result from the leak, the water will be turned off if the repair is not proceeded with immediately. Following notice as provided by this chapter, at the sole option of the city, the city may repair the leak and the service pipe, stand pipe or curb stop and all equipment associated with the service line, stand pipe or curb stop and assess the cost for the repair against the property benefitted. The costs to be so assessed may include but are not limited to material, labor and professional fees and expenses incurred in the repair. Page 1 1 � 1 \ § 52.03 ABANDONED SERVICE; DISCONNECTION FEE; IMPROPER DISCONNECTION. All service installations connected to the water system that have been abandoned (no present need for service) or that for any reason have become useless for further service, shall be disconnected at the main. The owner of the premises served by this service shall pay the cost of the excavation. The city shall perform the actual disconnection and all pipe and appurtenances removed from the street right -of -way shall become the property of the city. When new buildings are erected on the site of old ones, and it is desired to increase the old water service, a new permit shall be taken out and the regular tapping charge shall be made as if this were a new service. It is unlawful for any person to cause or allow any service pipe to be hammered or squeezed together at the ends to stop the flow of water, or to save expense in improperly removing a pipe from the main. Also, the improper disposition thereof shall be corrected by the city and the cost incurred shall be borne by the person causing or allowing that work to be performed. Penalty, see § 10.99 § 52.04 SERVICE PIPE STANDARDS. Every service pipe must be laid in a manner so as to prevent rupture by settlement. The service pipe shall be placed not less than seven feet below the surface in all cases so arranged as to prevent rupture and stoppage by freezing. Frozen service pipes between the main and the building shall be the responsibility of the owner. Service pipes must extend from the curb stops to the inside of the building; or if not taken into a building then to the hydrant or other fixtures which they are intended to supply. A valve, the same size as the service pipe, shall be placed close to the inside wall of the building, ahead of the meter and well protected from freezing. Joints on copper tubing shall be flared or compression- fitted, and kept to a minimum. Not more than one joint shall be used for a service up to 70 feet in length. All joints shall be left uncovered until inspected. Minimum size connection with the water mains shall be one inch in diameter. Penalty, see § 10.99 § 52.05 PRIVATE WATER SUPPLIES; CONNECTION PROHIBITED. No water pipe of the city water system shall be connected with any pump, well, pipe, tank or any device that is connected with any other source of water supply, and when this type of connection is found, the city shall notify the owner or occupant to disconnect the same and, if not immediately done, the city water shall be turned off. Before any new connections to the city system are permitted, the city shall ascertain that no cross - connections will exist when the new connection is made. When a building is connected to city water, the private water supply may be used only for purposes as the city may allow. Penalty, see § 10.99 § 52.06 SHORTAGES; RESTRICTED USES AND HOURS. A. Whenever the city shall determine that a shortage of water threatens the city, it may entirely prohibit water use or limit the times and hours during which water may be used from the city water system for lawn and garden sprinkling, irrigation, car washing, air conditioning and other uses, or either or any of them. It is unlawful for any water consumer to cause or permit water to be used in violation of this determination after public announcement thereof has been made through the news media specifically indicating the restrictions thereof. B. The City Administrator or his or her designee shall have the authority to declare the terms and conditions of the water use restrictions, and the restrictions shall become effective immediately following public announcement of the same. The restrictions shall be confirmed by the City Council at the next regularly scheduled meeting thereof. Penalty, see § 10.99 Page 2 16(p') § 52.07 PRIVATE FIRE HOSE CONNECTIONS. Owners of structures with self- contained fire protection systems may apply for and obtain permission to connect the street mains with hydrants, large pipes and hose couplings, for use in case of fire only, at their own installation expense and at rates as the Council may adopt by ordinance as herein provided. § 52.08 OPENING HYDRANTS RESTRICTED. It is unlawful for any person, other than members of the Fire Department or other persons duly authorized by the city, in pursuance of lawful purpose, to open any fire hydrant or attempt to draw water from the same or in any manner interfere therewith. It is also unlawful for any person so authorized to deliver or suffer to be delivered to any other person any hydrant key or wrench, except for the purposes strictly pertaining to their lawful use. Penalty, see 6 10.99 § 52.09 UNMETERED SERVICE. Unmetered service may be provided for construction, flooding skating rinks and any other purpose. This service shall be at a duly adopted rate. Where it is difficult or impossible to accurately measure the amount of water taken, unmetered service may be provided and the unmetered rate applied; provided, however, that by acceptance thereof the consumer agrees to have the city estimate the water used. In so estimating the city shall consider the use to which the water is put and the length of time of unmetered service. § 52.10 WATER METERS. All water meters shall be purchased from the city by the property owner and maintained by the city. All repairs of water meters not resulting from normal usage shall be the responsibility of the property owner. Any other meter in need of replacement shall be replaced with a remote -type meter, which shall be furnished and maintained by the city. All water meters shall be installed, removed and in all respects controlled by the city, and the cost of installation shall be the responsibility of the property owner. Any remote -type meter in need of replacement by reason of normal usage shall be furnished and installed by the city; thereafter, the city shall own that meter. Cross - reference: New construction; remote -type water meters required, see § 150.31 § 52.11 STATE PLUMBING CODE; COMPLIANCE REQUIRED. All piping, connections and appurtenances shall be installed and performed strictly in accordance with the State Plumbing Code. Failure to install or maintain the same in accordance therewith, or failure to have or permit required inspections shall, upon discovery by the city, be an additional ground for termination of water service to any consumer. Penalty, see S 10.99 S 52.12 CONNECTION REQUIRED 0 the building is occupied or used for any purpose. Page 3 1 O (-o) B. occuoancv. C. a. All bu agreement or other agreement to connect to city water as determined by the City Lei D. All buildings existinq on the oate or agopnon or the oruuiance nUni Wjjln l LAID 01 .J derived on property to whi city water service is available or becomes available and are E. connections to the city water system are not being made pursuant to this section the city shall serve § 52.13 PRIVATE WELLS FOR DOMESTIC USE Fj A m A Page 4 1 O 1 required to connect to city water as determined by the City Engineer on a case -py -case basis. enforcement rights provided by this Code or other applicable law. date on properties to which city water service is not available at me time or instauauon, may remain in use provided they comply with all applicable regulations including but not as may be required by the City Engineer: EFFECTIVE DATE OF ORDINANCE. This Ordinance shall take effect upon adoption and publication in accordance with the Hutchinson City Charter. Adopted by the City Council this _ day of 1 2012. ATTEST: Jeremy Carter, City Administrator Steve Cook, Mayor First Consideration: Second Consideration: Date of Publication: TITLE AND SUMMARY OF ORDINANCE NO. 12 -0684 The following Ordinance is hereby published by title and summary: Title of Ordinance: WATER An Ordinance Amending Chapter 52 (Water) of the City of Hutchinson Code of Ordinances Adding Language in Section 52.12 & 52.13; Connection Required & Private Wells for Domestic Use 2. Summary of Ordinance: This ordinance amends, Chapter 52, Section 52.12 & 52.13, of the Hutchinson City Code, which section sets forth uniform requirements for use of City water system and private wells for domestic use. This Chapter applies in the City of Hutchinson, Minnesota and to persons outside the City who are, by contract or agreement with the City, users of the City water system. Except as otherwise Page 5 � C) / decision either granting or denying the request provided herein, the City Engineer shall administer, implement, and enforce the provisions of this Chapter. This Ordinance shall take effect upon publication in accordance with the Hutchinson City Charter. 3. Availability of Ordinance: A complete, printed copy of this Ordinance is available for inspection by any person during regular business hours in the office of the City Clerk, This Ordinance was passed by the City Council of the City of Hutchinson on the _day of 2012. ATTEST: Jeremy Carter, City Administrator Date of Publication: Steve Cook, Mayor Page 6 )b Ga)— Hutchinso Area Healt Car Hrstcbimson conrmurriq tiospitn! Brrrns.Wanor Nursing Home • Dasse1.V1edical Center 1095 Highway 15 Sou[h Fiurchinson, MN 55350 (320) 234 - 5000 Dear Council Members, As you are well aware, earlier this year Hutchinson Health Care successfully made the transition from Burns Manor to our new eldercare and convalescent facility, Harmony River. Although Burns Manor has served the Hutchinson area well for almost 50 years, the building is now vacant. Because building and pollution codes have changed greatly over the past half- century, the reuse and /or modification of the Burns Manor facility presents unique financial challenges. We have examined various ways to modify the structure so that it could be reused in some viable fashion. We also have been contacted by members of the community and have considered outside proposals regarding the building's continued use. However, after carefully examining those proposals, we have determined that none of the proposals that have been submitted to Hutchinson Health Care are workable. It is my understanding that some of the city departments including the Economic Development Authority have also taken a look at uses for the building and met with some of the same individuals that we have and have come to the same conclusion: at this time there does not appear to be a feasible proposal for the reuse of the Burns Manor building. Under the terms of the lease agreement that Hutchinson Health Care has with the City of Hutchinson there currently is an obligation to maintain and upkeep the Burns Manor building for decades into the future. The expense of this upkeep is substantial, and these funds could be better spent to serve the health care needs of persons in our community. In consideration of this, on behalf of Hutchinson Health Care I am requesting that the City Council consider releasing Hutchinson Health Care from its obligations to continue to maintain the vacant Burns Manor building and, if necessary, convey the property to Hutchinson Health Care. By doing so, we will have the flexibility to consider all options for the future of the Burns Manor building and property. I will be attending the August 14 council meeting to answer in person any questions you may have regarding this request. Sincere � 7 , / .i teven Mulder, M.D. President and Chief Executive Officer Hutchinson Health Care � � ( 9.)- Melissa Starke From: Brad Emans Sent: Thursday, July 26, 2012 9:05 AM To: Melissa Starke Cc: Jeremy Carter; Casey Stotts; 'Craig Mike'; 'Total Fire Protection', Randy Abelson; 'Matthew Sturges'; 'Tom Wurzberger'; Jason Sturges Subject: Stove Top / Fire Stop August 14 Council Agenda Item Topic: "Stove Top / Fire Stop" Canisters for Residential Use 1. What is "Stove -Top / Fire Stop "? 2. Is the council interested in implementing a pro- active kitchen fire prevention program for at risk individuals? 3. Who should be the focus group? 4. Who will determine the focus group? 5. How would it be managed? 6. How would it be funded? These are discussion items between the FD and the Council. Brad Emans, Chief Hutchinson FD NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and /or may be disclosed to third parties. n a') C City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 August 6, 2012 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: 2012 Airport Improvement (Snow removal equipment) Staff recommends accepting the grant agreement with the Federal Aviation Administration (FAA) to purchase snow removal equipment. This is a part of the transaction to replace four pieces of machinery with two pieces. Currently, the City uses a 2001 Case 621C Wheel loader w/ snowplow and wing, and a 1995 Ford -New Holland bidirectional tractor w/ snow blower for snow removal at the airport. This equipment would be replaced with one tractor that is able to perform both snow removal functions. There will be a subsequent agreement with Mn/DOT Aeronautics to process the federal grant. Staff recommends approving the Mayor, City Administrator and the City Attorney as signatories for that agreement. Mowing equipment for the tractor is not eligible for the FAA grant, but is eligible for a MN Dept. of Transportation — Office of Aeronautics (MnDOT) grant. The MnDOT grant for the mowing equipment will follow the FAA grant. Finally, the City intends to trade two pieces of equipment to repurchase the wheel loader that is traded. This will eliminate a tractor along with the oldest wheel loader from the City's fleet. Details of the transaction are attached. Staff will be available to answer any questions you may have. �Cc) FEDERAL GRANT New Holland bidirectional tractor $106,211 Snow blower $ 9,890 Wingplow $ 14,461 Labor /other to install equipment $ 2,170 Trade (existing wheel loader) ($45,000) Trade (existing tractor) 35 000 Subtotal $ 52,732 Sales tax 3,625 Total $ 56,357 FAA Grant (90 %) $ 50,721 City of Hutchinson (10 %) S 5,636 Total $ 56,357 $ 5,636 MINNESOTA DEPT. OF TRANSPORTATION - OFFICE OF AERONAUTICS Rotary cutter $ 16,388 Sales tax S 1 Total $ 17,515 MnDOT Aeronautics (70 %) $ 12,260 City of Hutchinson (30 0 /a) S 5,255 $ 5,255 Total $ 17,515 CITY OF HUTCHINSON TRANSACTION Wheel loader Trade (Wheel loader) Trade (Tractor) Transfer fee Total City of Hutchinson TOTAL CITY EXPENDITURE $ 45,000 ($32,000) ($ 13,000) 450 $ 450 $ 450 $ 450 $11,341 iicr�) July 17, 2012 Attn: Don Berre MnDOT Office of Aeronautics 222 East Plato Boulevard St. Paul, Minnesota 55107 -1618 2012 Federal Grant Request: City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax(320)234-6971 The City of Hutchinson is requesting a grant for the following equipment: Tractor $106,211.00 Snow blower $ 9,890.00 Wingplow $ 14,461.00 Labor/otherto install equipment $ 2,170.00 Tmde(W heel loader) (45,000.00) Trade (Tractor) (35,000.00) Subtotal $ 52,732.00 Sales tax $ 3,625.33 Transaction Total $ 56,357.33 Federal funding (90 %) $ 50,721.60 Local share (10%) $ 5,635.73 Project Revenues Please refer to the information that has been sent previously to your attention. Also, please inform me of any other information that needs to be provided. Sincerely John Olson, Public Works Manager I � Cr-)- Is July 17, 2012 Attn: Don Berre MnDOT Office of Aeronautics 222 East Plato Boulevard St. Paul, Minnesota 55107 -1618 2012 State Grant Request: City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SF. Hutchinson, MN 55350 Phone(320)234 -4219 Fax(320)234 -6971 The City of Hutchinson is requesting a grant for the following equipment: Rotary cutter $ 16,388.00 Sales tax $ 1.126.68 Transaction Total State funding (70 %) $ 12,260.28 Local share (30 %) $ 5,254.40 Project Revenues Please refer to the information that has been sent previously to your attention. Also, please inform me of any other information that needs to be provided. Sincerely, o , Public Works Manager �CJ a GRANT AGREEMENT U. S. Department of Transportation Federal Aviation Administration Date of Offer: July 24, 2012 Recipient: THE CITY OF HUTCHINSON (Herein called lhe'Sponsorl Project Number: 3.27- 0042 -13-12 Airport: Hutchinson Municipal -Butler Field, Hutchinson, Minnesota DUNS Number: 06- 816 -9515 OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as the United States' share, ninety percent (90%) of the allowable costs incurred in accomplishing the project consisting of the following: "Acquire snow removal equipment (tractor with blower and plow)'; as more particulady described in the Project Application dated July 17, 2012. The maximum obligation of the United States payable under this Offer shag be $50.721 for airport development, $0 for noise program Implementation, $0 for land, and $0 for planning. This offer is made in accordance with and for the purpose of carrying out the provisions of Title 49, United Slates Code, herein called Title 49 U.S.C. Acceptance and execution of this offer shag comprise a Grant Agreement, as provided by Title 49 U.S.C., constituting the contractual obligations and rights of the United States and the Sponsor. UNITED STATES OF AMERICA FEDERAL AVIATION ADMINISTRATION Manager, Minn apolis Airports District Office SPECIAL CONDITIONS See Attachment A ACCEPTANCE The Sponsor agrees to accomplish the project in compliance with the terms and conditions contained herein, in the Project Application, and in the April 2012 "Terms and Conditions of Accepting Airport Improvement Program Grants' signed on May 22, 2012. CITY OF HUTCHINSON, MINNESOTA (Seal) Executed this _ day 2012 CERTIFICATE OF SPONSOR'S ATTORNEY Signature Title I, , acting as Attorney for the Sponsor do hereby certify. That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Minnesota. Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said State and Title 49 U.S.C. In addition, for grants involving projects to be carded out on property not owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it Is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in accordance with the terms thereof. Executed this _ day of 2012 Signature of Sponsor's Attorney Cc� PROJECT NO.: 3.27.0042 -13.12 ATTACHMENT A: SPECIAL CONDITIONS OFFER: July 24, 2012 1. Agency Agreement The sponsor will not amend, modify, or terminate the agency relationship between the sponsor, as principal, and State of Minnesota, as agent, created by the Agency Agreement entered into on June 11, 2004, without prior written approval of the FAA. 2. Letter of Credit The Sponsor agrees to request cash drawdowns on the letter of credit only when actually needed for its disbursements and to timely reporting of such disbursements as required. It is understood that failure to adhere to this provision may cause the letter of credit to be revoked. 3. Buy American Reouirement: Unless otherwise approved by the FAA, it will not acquire or permit any contractor or subcontractor to acquire any steel or manufactured products produced outside the United States to be used for any project for airport development or noise compatibility for which funds are provided under this grant. The sponsor will include in every contract a provision implementing this special condition. 4. Central Contractor Registration and Universal Identifier Requirements. (a) Requirement for Central Contractor Registration (CCR). Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient must maintain the currency of your information in the CCR until you submit the final financial report required under this award or receive the final payment, whichever is later. This required that you review and update the information at least annually after the initial registration, and more frequently if required by changes in your information or another award term. (b) Requirement for Data Universal Numbering System (DUNS) Numbers. If you are authorized to make subawards under the award, you: (1) Must notify potential subrecipients that no entity (see definifion in paragraph C of this award term) may receive a subaward from you unless the entity has provided its DUNS number to you. (2) May not make a subaward to an entity unless the entity has provided it DUNS number to you. (c) Definitions. For the purposes of this award term: (1) Central Contractor Registration: (CCR) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the CCT Internet site (currently at httoJ /www.ccr.govl (2) Data Universal Numbering System: (DUNS) numbers means the nine -digit number established and assigned by Dun and Bradstreet, Inc.(D &B) to uniquely identify business entities. A DUNS number may be obtained from D &S by telephone (currently 866. 705.5711) or the Internet (currently at http:/Ifedoov,dnb.com/webfofm . (3) Entity, as it is used in this award term, means all of the following, as defined at 2 CFR part 25, subpart C: a. A Governmental organization, which is a State, local government, or Indian Tribe; b. A foreign public entity; c. A domestic or foreign nonprofit organization; d. A domestic or foreign for - profit organization; and e. A Federal agency, but only as a subrecipient under an award or subaward to a non - Federal entity. PROJECT NO.: 3.27. 0042.13.12 ATTACHMENT A: SPECIAL CONDITIONS (4) Subaward: OFFER: July 24, 2012 a. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which you received this award and that you as the recipient award to an eligible subrecipient. b. The term does not Include your procurements of property and services needed to carry out the project or program (for further explanation, see Sec. 210 of the attachment to OMB Circular A -133, "Audits of States, Local Governments, and Non -Profit Organization "). A subaward may be provided through any legal agreement, including an agreement that you consider a contract. (5) Subrecipient means and entity that: a. Receives a subaward from you under this award; and b. Is accountable to you for the use of the Federal funds provided by the subaward. c. A subaward may be provided through any legal agreement, including an agreement that you consider a contract. `) L) ..."6%4 Minnesota Department of Transportation © Office of Aeronautics MS410 °• ^'' 222 East Plato Blvd. Saint Paul, MN 55107 July 25, 2012 Mr. John Olson - Public Works Manager City of Hutchinson Hutchinson Area Transportation Services 1400 Adams Street SE Hutchinson, MN 55350 Subject: Hutchinson Municipal Airport Hutchinson, MN S.P. A4304 -30 AIP 3 -27- 0042 -13 -12 Acquire snow removal equipment (tractor, with blower and plow) FAA Grant Offer Mr. Olson: Enclosed are the original and two copies of the Grant Offer along with a copy of the FAA transmittal and instruction letter. These grants should be accepted and executed on or before August 23.2012 please follow the instructions in the transmittal letter and instructions. Please return both the grant marked 'Ori gina_l' and the one marked `State' to MnDOT's - Office of Aeronautics. If you have any questions regarding this matter, please call me. Sincerely, Don Berre Regional Airport Specialist 651.234.7249 don.berrena state.mn.us � � CG) An Equal Opportunity Employer Imo► E ^fit Ar.-%% XJ U.S. Department of Transportaflon Federal Aviation Administration July 24, 2012 Mr. Christopher Roy, Director Department of Transportation Office of Aeronautics 222 East Plato Boulevard St. Paul, Minnesota 55107-1618 Hutchinson Municipal — Butler Field Hutchinson, Minnesota AIP Project: 3 -27- 0042 -13 -12 Grant Offer Dear Mr. Roy: Great Lakes Region Minneapolis Airports District Office 6020 2e Ave S, Room 102 Minneapolis, MN 55450 Enclosed are the original and two copies of the Grant Offer issued by authority of the Administrator of the Federal Aviation Administration on behalf of the United States to pay the Government's share of the allowed and allowable project costs up to a maximum of $50,721.00 for the development in the project named above. If the terns of the Grant Offer are satisfactory, we encourage its acceptance on or before August 23, 2012 and such acceptance should be accomplished by execution of the paragraph entitled Acceptance by an officer of the Sponsor who has been duly authorized to take such action. The Certificate of Sponsor's Attorney should be executed following execution of the above - mentioned paragraph. The executed original copy of the Grant Agreement should be returned to this office. Sincerely, Steven J. /Zer Manager Minneapolis Airports District Office City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone(320)234 -4219 Fax(320)234 -6971 August 13, 2012 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager Subject: 2012 Airport Improvement (Snow removal equipment) Staff recommends accepting the grant agreement with the Federal Aviation Administration (FAA) and Minnesota Department of Transportation, Office of Aeronautics (MnDOT) to purchase snow removal equipment. This is a part of the transaction to replace four pieces of machinery with two pieces. Currently, the City uses a 2001 Case 621C Wheel loader w/ snowplow and wing, and a 1995 Ford -New Holland bidirectional tractor w/ snow blower for snow removal at the airport. This equipment would be replaced with one tractor that is able to perform both snow removal functions. Snow removal equipment is eligible for a 90 FAA grant. Mowing equipment is eligible for a 2/3 MnDOT grant. Finally, the City intends to trade two pieces of equipment to repurchase the airport wheel loader that is traded. This transaction will eliminate a tractor along with the oldest wheel loader from the City's fleet. Details of the transaction are attached. Staff will be available to answer any questions you may have. ice� t `cc) FEDERAL GRANT New Holland bidirectional tractor $106,211 Snow blower $ 9,890 Wingplow $ 14,461 Labor /other to install equipment $ 2,170 Trade (existing wheel loader) ($45,000) Trade (existing tractor) ($35,000 Subtotal $ 52,732 Sales tax 3,625 Total $ 56,357 FAA Grant (90 %) $ 50,721 City of Hutchinson (10 %) 5,63 Total $ 56,357 $ 5,636 MINNESOTA DEPT. OF TRANSPORTATION — OFFICE OF AERONAUTICS Rotary cutter $ 16,388 Sales tax 1,12 Total $ 17,515 MnDOT Aeronautics (2/3) $ 11,677 City of Hutchinson (1/3) S 5,838 $ 5,838 Total $ 17,515 CITY OF HUTCHINSON TRANSACTION Wheel loader $ 45,000 Trade (Wheel loader) ($32,000) Trade (Tractor) ($ 13,000) Transfer fee S 450 Total $ 450 City of Hutchinson $ 450 $ 450 TOTAL CITY EXPENDITURE $11,924 T-to i�a I I &) Rev. #1, 7/06 Mn/DOT Agreement No. 01823 State Project No. A4304 -30 GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION This Agreement is by and between the State of Minnesota acting through its Commissioner of Transportation ("State "), and the City of Hutchinson ( "Recipient "). WHEREAS, the Recipient desires the financial assistance of the State for an airport improvement project ( "Project ") as described in Article 2 below; and WHEREAS, the State is authorized by Minnesota Statutes Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, or maintenance of airports and other air navigation facilities; and WHEREAS, the Recipient has provided the State with the plans, specifications, and a detailed description of the airport improvement Project. NOW, THEREFORE, it is agreed as follows: 1. This Agreement is effective upon execution by the Recipient and the State, and will remain in effect until September 30, 2017. 2. The following table provides a description of the Project and shows a cost participation breakdown for each item of work Item Description Acquire snow removal equipment [tractor, blower, plow] ($56,357.33) Rotary Cutter ($17,514.68) Federal Share State Share Local Share 90% 0% 10% 2/3 1/3 The Project costs will not exceed $ 73.872.01 . The proportionate shares of the Project costs are: Federal: $ 50.721.00 , State: $ 11,676.45 , and Recipient: $ 11.474.56 . Federal funds for the Project will be received and disbursed by the State. Ir the event federal reimbursement becomes available or is increased for this Project, the State will be entitled to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No funds are committed under this Agreement until they are encumbered by the State. No more than 95% of the amount due under this Agreement will be paid by the State until the State determines that the Recipient has complied with all terms of this Agreement, and furnished all necessary records. 3. The Recipient will designate a registered engineer (the "Project Engineer ") to oversee the Project work. If, with the State's approval, the Recipient elects not to have such services performed by a registered engineer, then the Recipient will designate another responsible person to oversee such work, and any references herein to the "Project Engineer" will apply to such responsible person. 4. The Recipient will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. Any changes in the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Recipient, the Project Engineer, and the contractor. Change orders must be submitted to the State. Subject to the availability of funds the State may prepare an amendment to this Agreement to reimburse the Recipient for the allowable costs of qualifying change orders. 5. The Recipient will make payments to its contractor on a work - progress basis. The Recipient will submit requests for reimbursement of certified costs to the State on state - approved forms. The State will reimburse the Recipient for the state and federal shares of the approved Project costs. a. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). Partial estimates must be completed no later than one month after the work covered by the estimate is completed. The Project Engineer and the contractor must Page 1 of 4 11 Cc) certify that each partial estimate is true and correct, and that the costs have not been included on a previous estimate. b. Following certification of the partial estimate, the Recipient will make partial payments to the contractor in accordance with the terns of the contract, special provisions, and standard specifications for the Project(s). c. Following certification of the partial estimate, the Recipient may request reimbursement from the State for costs eligible for federal and state participation. A copy of the partial estimate must be included with the Recipient's request for payment. Reimbursement requests and partial estimates should not be submitted if they cover a period in which there was no progress on the Project. d. Upon completion of the Project(s), the Recipient will prepare a final estimate in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). The final estimate must be certified by the Recipient, Project Engineer and the contractor. e. Following certification of the final estimate, the Recipient will make final payment to the contractor in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). f Following certification of the final estimate, the Recipient may request reimbursement from the State for costs eligible for federal and state participation. A request for final payment must be submitted to the State along with those project records required by the State. 6. For a Project which involves the purchase of equipment, the Recipient will be reimbursed by the State in one lump sum after the Recipient: (1) has acquired both possession and unencumbered title to the equipment; and (2) has presented proof of payment to the State, and (3) a certificate that the equipment is not defective and is in good working order. The Recipient will keep such equipment, properly stored, in good repair, and will not use the equipment for any purpose other than airport operations. 7. If the Project involves force - account work or project donations, the Recipient must obtain the written approval of the State and Federal Aviation Administration (FAA). Force - account work performed or project donations received without written approval by the State will not be reimbursed under this Agreement. Force - account work must be done in accordance with the schedule of prices and terms established by the Recipient and approved by the State. 8. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (g) (1), the Recipient will operate its airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Recipient receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. The Recipient will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property, which is purchased or improved with State aid funds without prior written approval from the State. If the State approves such transfer or change in use, the Recipient must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this Agreement. 9. This Agreement may be terminated by the Recipient or State at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the Recipient as set forth in this Agreement. In the event of such a termination, the Recipient will be entitled to reimbursement for eligible expenses incurred for work satisfactorily performed on the Project up to the date of termination. The State may immediately terminate this Agreement if it does not receive sufficient funding from the Minnesota Legislature or other funding source, or such funding is not provided at a level sufficient to allow for the continuation of the work covered by this Agreement. In the event of such termination, the Recipient will be reimbursed for work satisfactorily performed up to the effective date of such termination to the extent that funds are available. In the event of any complete or partial state government shutdown due to a failure to have a budget approved at the required time, the State may suspend this Agreement, upon notice to the Recipient, until such government shutdown ends, and the Recipient assumes the risk of non - payment for work performed during such shutdown. 10. Pursuant to Minnesota Rules 8800.2500, the Recipient certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Recipient has the legal authority to engage in the Project as proposed. 11. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the Recipient will maintain such records and provide such information, at the request of the State, so as to permit the Department of Transportation, the Legislative Auditor, or the State Auditor to examine those books, records, and accounting procedures and practices of the Recipient relevant to this Agreement Page 2 of 4 for a minimum of six years after the expiration of this Agreement. 12. The Recipient will save, defend, and hold the State harmless from any claims, liabilities, or damages including, but not limited to, its costs and attorneys' fees arising out of the Project which is the subject of this Agreement. 13. The Recipient will not utilize any state or federal financial assistance received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Recipient from utilizing these funds to pay any party who might be disqualified or debarred after the Recipient's contract award on this Project. 14. All contracts for materials, supplies, or construction performed under this Agreement will comply with the equal employment opportunity requirements of Minnesota Statutes Section 181.59. 15. The amount of this Agreement is limited to the dollar amounts as defined in Article 3 above. Any costs incurred above the amount obligated by the State is done without any guarantee that these costs will be reimbursed in any way. A change to this Agreement will be effective only if it is reduced to writing and is executed by the same parties who executed this Agreement, or their successors in office. 16. For projects that include consultant services, the Recipient and its consultant will conduct the services in accordance with the work plan indicated in the Recipient's contract for consultant services, which shall be on file with the State's Office of Aeronautics. The work plan is incorporated into this Agreement by reference. The Recipient will confer on a regular basis with the State to coordinate the design and development of the services. 17. The parties must comply with the Minnesota Govenunent Data Practices Act, as it relates to all data provided to or by a party pursuant to this Agreement. 18. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 19. For projects including federal funding, the Recipient must comply with applicable regulations, including, but not limited to, Title 14 Code of Federal Regulations, subchapter I, part 151; and Minnesota Rules Chapter 8800. 20. For all projects, the Recipient must comply, and require its contractors and consultants to comply, with all federal and state laws, rules, and regulations applicable to the work. The Recipient must advertise, let, and award any contracts for the project in accordance with applicable laws. The State may withhold payment for services performed in violation of applicable laws. 21. Under this Agreement, the State is only responsible for receiving and disbursing federal and state funds. Nothing in this Agreement will be construed to make the State a principal, co- principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the Recipient will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Recipient's consultants and contractors are not intended to be third party beneficiaries of this Agreement. Page 3 of 4 State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05 By: Date: MAPS Order No: Recipient Recipient certifies that the appropriate person(s) have executed the Agreement on behalf of the Recipient as required by applicable resolutions, charter provisions or ordinances. By: Title: Date: By: Title: Date: Commissioner, Minnesota Department of Transportation By: Director, Office of Aeronautics Date: Mn /DOT Contract Management as to form & execution Date: Page 4 of 4 � 1 LG Rev. 1/07 RESOLUTION AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 01823 "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304 -30 at the Hutchinson Municipal Airport is accepted. 2. That the (Title) (Title) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson STATE OF MINNESOTA COUNTY OF 1 CERTIFICATION e I certify that the above Resolution is a true and correct copy of the Resolution adopted by the (Name of the Recipient) at an authorized meeting held on the day of as shown by the minutes of the meeting in my possession. Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: 1 2012 I I (c) Policy No. 1.18 CITY OF HUTCHINSON POLICY -CITY COUNCIL- DELINQUENT REFUSE/WATER /SEWER PAYMENTS No. 1_18 DATE 1988; 1995; 2012 SOURCE ADMINISTRATION Refuse Utility services are billed to the iad+vidaalEs} property owner(s), and if requested by the property owners) a duplicate copy of the bill is sent to the current resident fequesting the service., eitheF !andIOFd OF teRaRt A bill shall net be considered delinquent if not paid by the end of the day on the billing due date. , billing. A 5% penalty will be assessed to delinquent accounts on the first business day subsequent to the billing due date. is added the day following the expiFatian of the -stated payment peFied. If the tenant bill is delinquent for more than 30 days, both the owne• and tenaRt -� a- the properiy owner, and if applicab the current resident, will receive a current month bill reflecting the previous month's delinquent amount After 60 days the delinquent amount will result in a discontinuation of services Notice of termination of services will be mailed explaining the date services will be discontinued For apartments, in addition, a notice will also be posted in the common area If payment or an arrangement for payment, is not made by the end of the day as detailed on the notice mailing service is discontinued on the following day. A payment arrangement ,icy) .. iTz7M .. Failure to make payment on overdue amounts by the property owner for water, sewer, storm drainage or refuse will result in certification of the overdue amount to the property taxes. Fees are outlined in policy 2.17. Policy No. 1.19 CITY OF HUTCHINSON POLI -CITY COUNCIL- REFUSE SERVICE TERMINATION OR TEMPORARY DISCONTINUATION NO. 1_19 DATE 1988; 2012 SOURCE ADMINISTRATION Termination of refuse service is concurrent with the termination of water service. Temporary Discontinuation A request may be granted for residents / owners leaving their home for a 60 day or longer period. Water /sewer will continue to be billed and forwarded to their temporary residence. An application must be completed by the requesting resident with the refuse Utility Billing teehnisiar+- ment Policy No. 1.22 CITY OF HUTCHINSON POLICY -C17Y COUNCIL- DEVELOPER'S REQUEST FOR CITY INVOLVEMENT IN A PROJECT PROPOSAL No.1.22 DATE 1994: 2012 SOURCE HCDC Requests from a developer for the City of Hutchinson to participate in a project proposal shall be initiated presessed within by the HSDGEDA/HRA department for consideration FeGGrnmeRdat*a by the city council. The exWiRg ABC EDA/HRA may explore PFOGess developed fe tax increment financing shall d to accommodate other financing and obligatory requests from developers. PURPOSE: • Promote process consistency when dealing with developers requesting City of Hutchinson involvement in housing, commercial, and industrial projects. • Insure each project proposal is in compliance with business /housing documented needs, land -use plans, and approved policy. ow Policy No. 2.11 CITY OF HUTCHINSON POLICY -CITY SERVICES- WATER TURN -ON AND OFF FEE NO. 2.11 DATE 1988:1995: 2012 SOURCE ADMINISTRATION The fee for turning water on or off related to delinquent accounts shall be: .. $40.00 for FeGGAReGfiRg - • service ( 40.00 for reconnection of service. The fee for turning water on or off related to residents /property owners leaving their home for a 60 day or longer period• (1) $30.00 for disconnection of service (2) $30.00 for reconnection of service A responsible person must be at the address of the property before water service can be turned on. Ow It's Fair Time ... To: Hutchinson Fire District Citizens and Businesses From: Brad Emans, Fire Chief Date: 08/01/2012 Re: Monthly Update on the Activities of the Hutchinson Fire Department for July 2012 Fire Department Response: The Fire Department responded to 27 calls for service in the month of July. Fire Officer Only Response: A "fire officer only" responded to 5 calls in July saving the Hutchinson Fire District the cost of a "general' alarm estimated at $910.00 for the month. Response Time (First Emergency Vehicle Out of the Door): July — 4 minutes 15 seconds. Example of a Few of the Calls: The FD assisted the McLeod County Sheriffs Office in the com field search for the suspect in the bank robbery mainly because we have immediate access to "off road" equipment; A FD officer responded to investigate a kitchen fire that had happened 48 hours earlier. The property owner was melting wax on the kitchen range when it started on fire. The resident tried putting the fire out with a fire extinguisher but ended up getting 2 n and S degree burns on the hands and feet. It is estimated that it will take $15,000 to clean and repair the damage. Note: All fires resulting in property damage, suspected arson, or causing injuries should be reported to the FD immediately; The FD responded to multi - family building when a resident accidentally set the timer on the microwave to the wrong amount of time. When the food started to burn the resident tried to hurry to the kitchen and fell down. Unable to get up, the unit filled with smoke, fortunately the resident was able to notify the FD through the emergency alert notification system installed in the unit. Firefighter contained the smoke damage to one unit; 1 �-U) • The FD responded after midnight to a "Port-A- Potty" fire in the northeast part of the city. Obviously this is a suspicious fire; The FD responded to a high concentration of carbon monoxide build -up in a residential home in the northwest part of the city. The residents were alerted to the danger via their CO detector and evacuated. Firefighters ventilated the house and then determined that the CO was coming from a faulty water heater. Breakdown of the Calls for the Month: C ity Type of Call Number for the Month Residential 3 CommerciaVl nd ustnal 4 Multi-Family 2 School 0 Grass 0 Medical 2 CO 1 Rescue 0 Haz -Mat Leak/Spill 3 Vehicle 1 Sky-Warn 0 Mutual Aid 0 Total 16 Structure Fires 1 2 Arson I 1 «M • Page 2 NumbIe Month 0 l / Industrial 1 W l 0 0 0 6 CO 1 Rescue 2 Haz -Mat Leak/Spill 0 Vehicle 1 Mutual Aid 0 Total 11 Structure Fires 0 Arson 0 • Page 2 Training: Firefighters Trained on the Following Topics /Equipment: • Firefighters removed all of the small tools including such items as fans, chainsaw, and extrication tools, and hand tools from the truck compartments, examined them for damage, operated and repaired as needed, cleaned, and replaced them on the truck. When needed, the various tools need to work; • Firefighters started a four training night evolution called "station training" in which the officers train with their company on four basic fire ground functions with an emphasis on firefighter safety and firefighter survival in a "Flash- Over"; • Two of our new firefighters completed a 7 hour class on fire truck "pump operation ", and after approval from the Lieutenants will start driving to calls; • Firefighters conducted the annual NFPA required fire hose testing. Fire hose is removed from all of the trucks and pressure tested to the standard, drained, and repacked on the trucks. During the test four lengths of hose burst under pressure; • The FD officers have completed an equipment needs evaluation and have started the process of eliminating the large pieces of equipment not used and will not be needed in the future. Fire Prevention / Public Relations / Other Information: • The FD honored FD Safety Officer Jeff Shufelt who retired in July with 20 years of dedicated service to the fire district. We will surely miss Firefighter Shufelt; • The FD honored Firefighter Lyle Nybakke with a FD "Life Saving" award after he performed CPR on a fellow employee at his fulltime workplace. It should be noted that only 9% of the people that suffer this particular type of heart attack survive, with most of them in the hospital when it happens; • One of our retired firefighters was involved in a serious motorcycle accident in our fire district. He was transported by air to a trauma center in the metro area. He will be fine; • We are very proud to announce that Firefighter Mark Alberts and Lieutenant Matt Sturges participated in the "Toughest Firefighter Alive" contest at the Can -Am Games. Firefighter Alberts finished the challenge in 3' place receiving the Bronze Medal and Lt. Sturges finished 2n receiving the Silver Medal; • The FD participated in the following public relation, or educational events: 1. Crow River "Sno- Pro's" appreciation night; 2. Hutchinson Area Health Care employee appreciation night. 3. Discussed "Visualized Communication" at emergency scenes for the International Toast Masters. • Page 3 1 DIP) Measurements: 1. Number of calls that required more than one engine, and five firefighters in July: 2 2. Number of Calls that required investigation in July: 3 3. Estimated dollars "saved" in property (building and contents) by the fire department response for the month of July: $4,302,000 4. Estimated dollars "lost' in property (building and contents) to fire in July: $34,300 • Page 4 1 �� Hutchinson Public Library Board Minutes Monday, June 25,2012 Present: Guy Stone, Roger Vacek, Jon Ross, Abby Dahlquist, Dianne Wanzek, Mary Christensen and Mary Henke, Ex- Officio. Excused: Stacey Nass Guy Stone called the meeting to order. The minutes from the last meeting were read. Mary C. made a motion that the minutes be approved and Roger Vacek seconded the motion. Motion passed. The board reviewed Rogees notes from the last PIS Board Meeting. The PLS Board approved a motion to increase the operations budget for 2013 by 3 %. They have till Dec. 2012 to review programs with city & county officials. Old Business: Mary reported the results from the fundraiser the Library Board and Friends of the Library sponsored at Music in the Park on June 18`". We had a $341 profit after expenses and a total of $456 after donations made by members of the Friends of the Library that did not bring a pie. We discussed the possibility of doing it again next year. We reviewed the results tally from the evaluations that'Happy Days' concert attendees filled out and found that most opinions were favorable. The bus going to the Laura Ingalls Wilder pageant holds 55 people with 33 seats for Hutch patrons and 22 for Winsted patrons. Mary will be calling those who signed up for the trip to confirm so no seats go unfilled when there are people on the waiting list. The Board plans to invite Bev Wangerin to our October meeting. We plan to present her with a copy of Doug Ohman's book about MN Libraries as a gift in recognition of her utmost support of libraries through her many years serving on the County Board of Commissioners. New Business August 27 is the date proposed for the McLeod County Museum Legacy Program: U.S. & Dakota Conflict for adults and teens. Lorie Stangel will read from the book, Thoueh Dakota Eyes to give a first hand account of the conflict from the experiences of a mixed Dakota and Anglo woman. There will be two programs for children (Preschool- Grades 4 and Grades 5 — 6) on June 26 where she will talk about the problems between whites and Indians in an age - appropriate way. Sherry Lund, children's librarian, has been informed that there has been a change in management at Dairy Queen and they have temporarily suspended the library fundraiser that they have sponsored for months. Mary Henke mentioned that the flat roof of the library will be replaced this summer. The city has planned for it and is getting bids. Mary Henke was asked about our capital reserves. We should always have 3 months capital reserves but Mary said that Hutch library currently has 5 months reserves. Roger Vacek made a motion that the meeting be adjourned. Jon Ross seconded the motion. Meeting adjourned. Our next meeting will be held July 23, 2012 Submitted by Abby Dahlquist, Secretary. �a«) Report on the June 21, 2012 Pioneerland Library System Board Meeting 1. 2013 Preliminary Budget Local Libraries: The significant part of the meeting was discussion on the 2013 budget. Because a number of libraries in PLS were depleting a large amount of their reserve $ it was suggested that the PLS Staff and the Librarians in this region be allowed to describe programs that would be available to their communities and counties if a 3 % increase in operations expenses were requested for the 2013 budget. PLS approved a motion to do so. We have until Dec 2012 to review these programs with the city and county officials and acquire the 3% increase in 2013 budget year. Effect on Hutchinson Library Budget 2013 (flat budgetl City Funds for Library Operations $114,299 City Funds for Automation Services $ 21,675 County Funds for Library Oper. $ 62,143 County Funds for Automation Ser. $11,671 Sum: $209,788 2013 (3% operations increasel $117,728 $ 22,325 $ 64,007 $ 12,021 $ 216,081 Difference: $6,293 or $6,293 to be used for increased library operations 2. Use of the PLS Administration Savings. By sharing the Executive Director (Mark Ranum) with another Library System, PIS saved $25,000 since the previous Executive Director retired. Since there is a large demand for digital and audio books, PLS staff decided to use $12,500 of the $25,000 "admin savings" to purchase additional a -books and audio books. 3. Other Libraries: a. Cosmos has applied for a grant for a new library to replace the one lost in the 2011 fire. b. The old Fairfax Library was recently dosed so the books can be moved to a new Fairfax Library which will open July S. 4. Patron letter of Thanks: See copy attached On .bac1✓ 5. Next PLS Board meeting is October 18, 2012 ` -C6) To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 07/20/12 Re: Quarterly Report April —June 2012 2012 2011 Change Year to Date Sales: $2,487,058 $2,295,940 8.3% increase Liquor $ 817,269 $ 770,188 6.1% increase Seer $1,251,915 $1,134,761 10.3% increase Wine $ 367,408 $ 345,454 6.4% increase Year to Date Gross Profit Dollars: $620,734 $571,024 8.7% increase Customer Count: 108,033 101,551 6.4% increase Average Sale per Customer: $23.02 $22.61 $0.41 increase Gross Profit Percentage: 24.96% 24.87% 0.09% increase (Note: Industry Benchmark for GP% =23%) Second Quarter Store Activity Highlights: • "Wines of France" seminar held at Zellas with 21 attendees producing sales of $946. • "Wines of France" training seminar held at Liquor Hutch for store employees. • Shelf reset done in Ready To Drink section. • Two Part Time staff positions hired and initial training done. • April "Walk Around" Grapevine produces $1,342 in sales. • Tequila Seminar held at Victorian Inn with 28 attendees producing sales of $871. • Annual Performance reviews completed for 3 Part Time employees. • Store Manager attended Minnesota Municipal Beverage Association Conference seminars on operations, marketing including social media ideas, product knowledge, and networking. • New email blast of Monthly Wine feature begins in June producing sales of 4cs ($432). • 20 additional In -Store Tasting Events held throughout the second quarter. Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. MINUTES Regular Meeting — Hutchinson Utilities Commission Wednesday, June 27, 2012 Call to order — 3:00 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson, Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty Morrow; Commissioner Anthony Hanson; Attorney Marc Sebora; General Manager Michael Kumm. Guests: Jeremy Carter (City) and Mayor Steve Cook. Approve Minutes of May 30, 2012 Regular Meeting The minutes of the May 30, 2012 regular meeting were discussed. Mayer Cook requested removing verbiage from agenda item 6, Discuss City Administrator/Ex- Officio HUC Board Member. The Board suggested this be reflected in unfinished business section of today's minutes. Commissioner Hanson noted under New Business, to add: 'Discussion was held regarding a patent for the statistical model and software used in system control'. A motion was made by Secretary Johnson, seconded by Commissioner Morrow to approve the minutes to include the additional verbiage, 'Discussion was held regarding a patent for the statistical model and software used in system control'. Motion was unanimously carried. 2. Ratify Payment of Bills for May 2012 The May 2012 payables were discussed. A motion was made by Vice President Lenz, seconded by Commissioner Hanson to ratify the payment of bills in the amount of $3,028,378.53 (detailed listing in payables book). Motion was unanimously carried. 3. Approve Financial Statements /Budget Year to Date GM Kumm presented the May 2012 financial statements /budget year -to -date. After discussion, a motion was made by Commissioner Hanson, seconded by Vice President Lenz to approve the financial statements /budget year -to -date. Motion was unanimously carried. 4. Absolve 2008 PILOT (Payment in Lieu of Taxes) Committee (Craig Lenz & Mike Kumm) In the May 30, 2012 regular commission meeting, Vice President Lenz noted a PILOT Committee was formed in 2008 and it would need to be absolved to allow the newly formed transfer formula committee to meet. GM Kumm identified that he and Craig Lenz were on the 2008 PILOT Committee. Members of the new transfer formula committee are Commissioner Morrow, President Bordson, GM Kumm, City Administrator Jeremy Carter, Council Member Chad Czmowski and Mayor Steve Cook. After discussion, a motion was made by Commissioner Hanson, seconded by Vice President Lenz to absolve the 2008 PILOT Committee. Motion was unanimously carried. 1�,(J) 5. Approve the Transfer and Assignment of Natural Gas Firm Transportation Capacity Agreement and Interconnect Agreement from United Farmers Cooperative to United Natural Gas, LLC GM Kumm presented United Farmers Cooperative formed an LLC called United Natural Gas and this transfer and assignment is for the name change only. After discussion, a motion was made by Vice President Lenz, seconded by Commissioner Morrow to approve the Transfer and Assignment of Natural Gas Firm Transportation Capacity Agreement and Interconnect Agreement from United Farmers Cooperative to United Natural Gas, LLC. Motion was unanimously carried. Motion was unanimously carried. (Transfer and Assignment attached.) 6. Award Banking Services Jared Martig presented a summary of proposed banking services. Staff recommendation is to secure a hybrid plan by keeping checking account at Citizens Bank & Trust Co. and investing in a savings account with a better interest rate at Home State Bank. The end result will be a savings of approximately $59,500 through a combination of increased interest income and lower service fees. A motion was made by Secretary Johnson, seconded by Vice President Lenz to approve moving funds, as needed, to Home State Bank. Motion was unanimously carried. Commissioner Hanson abstained from voting because of a conflict of interest. Motion was unanimously carried. (Summary attached.) 7. Approve Changes to Policy on Disposal of Surplus Property GM Kumm requested this be removed from agenda to allow staff to make additional changes. The Policy will be brought back to the Board for approval at next commission meeting. 8. Approve Changes to Exempt and Non - Exempt Handbooks GM Kumm presented changes to the exempt and non - exempt handbooks, sections: deferred compensation; personal use of utility facilities and equipment; and employee recognition compensation. The changes were made to clean up verbiage and to provide clarity on what we currently practice. A motion was made by Vice President Lenz, seconded by Secretary Johnson to approve the changes to the exempt and non - exempt handbooks, sections: deferred compensation; personal use of utility facilities and equipment; and employee recognition compensation. Motion was unanimously carried. (Changes attached.) 9. Approve Bid Tabulation for Unit 5 Plant 1 Building Modifications — Mechanical and Electrical Steve Lancaster presented the bid tabulation for Unit 5 Plant 1 building modifications — mechanical and electrical. After discussion, a motion was made by Secretary Johnson, seconded by Vice President Lenz to approve the bid tabulation for Unit 5 Plant 1 building modifications — mechanical and electrical from Corval Constructors, Inc. for the mechanical and from Quade Electric Inc. for the electrical. Motion was unanimously carried. (Bid Tabulation Attached.) 10. Approve Requisition #4961 for Horizontal Filter GM Kumm requested this be removed from the agenda as no Commission approval is necessary because the amount is under $25,000. 2 IDA 11. Approve Requisition #4962 for Coriolis Meter Setting GM Kumm presented requisition #4962 for coriolis meter setting for the Brownton interconnect from Energy Meter Systems Inc. in the amount of $36,000. GM Kumm explained this amount will be 100% reimbursed from United Natural Gas. After discussion, a motion was made by Commissioner Morrow, seconded by Vice President Lenz to approve requisition #4962 for coriolis meter setting from Energy Meter Systems Inc. in the amount of $36,000. Motion was unanimously carried. (Requisition attached.) 12. Division Reports Finance — Jared Martig Bond sale went better than anticipated. Received $1.4 million in present value savings. Gas — John Webster • All natural gas AM] meters installed and programmed. • Ryan Ellenson has flown the pipeline and found no leaks. • Specifications sent out for contractor to build Brownton interconnect. All materials have been ordered and are here except skids. • Gas line construction at plant 1 will start in July. • Casings bypass construction will start in July. • Contact list and certificate of insurance provided to United Natural Gas • Natural Gas Division benchmarking information handed out. • Working on prepay numbers for MMGA. • Start looking at purchasing another strip of natural gas for an 8 -year deal. Business — Jan Sifferath Ads placed in paper to fill two vacancies — system controller and system operator positions. Electric — Steve Lancaster • Received all equipment from Finland GM Kumm reported he has been giving a power supply planning presentation every Thursday for about the last month to employees. GM Kumm stated although President Bordson and Vice President Lenz have seen this presentation, he encourages Commissioner Hanson, Secretary Johnson and Commissioner Morrow to attend one of the next few presentations. 13. Legal Update Nothing to report Unfinished Business • Discuss Potential Capacity Sale GM Kumm and Steve Lancaster are continuing to work on the potential capacity sale proposal. 3 I �'A Discuss City Administrator / Ex- Officio HUC Board Member Mayor Cook requested it be reflected in the minutes that he wanted to clarify that he is not in favor of his previous statement about amending City Charter to remove council member verbiage and replace with City Administrator /ex- officio verbiage. Mayor Cook confirmed he was speaking for himself not for the City Council. Mayor Cook clarified his intent was that this position would be more as a non - voting liaison between HUC and City, and that the ex- officio would serve when a council member is not serving as a member of the commission. Also, at the end of the July 10th council meeting the Council did discuss possibly changing the City Charter to remove the Council's ability to appoint a council member to HUC and the Council unanimously felt it was important to retain that right. Discussion was held questioning if the City Charter needed to be changed to accommodate such a position. Attorney Sebora stated if there is going to be any change in makeup of Hutchinson Utilities Commission the City Charter would need to be changed to reflect that. Attorney Sebora suggested instead of a change in the City Charter, HUC could: 1) amend the HUC by -laws to allow the City Administrator to communicate with HUC; or 2) add City Administrator as a continuing agenda item on the HUC regular commission meeting agendas. Mayor Cook stated he thought that was reasonable and whatever would work best. President Bordson suggested keeping the position more open -ended such as a city representative to fill the role instead of the City Administrator. After discussion, the Board requested Attorney Sebora to research both options and report back to the Board. Discuss Credit Card Payments GM Kumm discussed working on restricting credit card payments to residential customers only and no commercial or industrial customers as it is costing HUC a substantial amount of money in fees. Discussion Regarding Pre -pay for Natural Gas GM Kumm discussed in looking at roughly 30% of the 70% of HUC's average monthly baseload volumes, participation in pre -pay would result in approximately $138,000 of annual savings. Shared Services (By -Laws, Minutes from Fall Commission Meeting and Joint Meeting) GM Kumm discussed the idea of sharing personnel and equipment between City and HUC was brought up at joint meeting. GM Kumm stated his role is to make sure HUC follows their by -laws and HUC may be violating the by -laws in sharing services and equipment with the City. GM Kumm specifically highlighted verbiage in Section — 2 Rates, A. "...no rate shall be charged or practice adopted which will grant a discriminatory rate, rebate or other special concession to any consumer served by the Hutchinson Utilities Commission. It is specifically understood that the City is a consumer within the meaning of this section... ". Attorney Sebora suggested if the intent was the City was a 4 customer for rate purposes only, a sentence could be added to the by -laws stating the City is a customer only dealing with rates. GM Kumm stated that we can't isolate that expense because any expense is a component of the rates. Commissioner Morrow suggested considering looking at shared service agreements between City and the school district which are reviewed every three years. The Board requested GM Kumm and Jeremy Carter to research City's agreement with the school district and bring a recommendation back to the Board and City Council. New Business Discuss After Hours Reconnection Policy GM Kumm presented a draft of an After Hours Reconnection Policy recommended by staff for the Board to review. This policy will be brought back to the Board for approval at the next regular commission meeting. • Update on tenKsolar GM Kumm reported the City is trying to secure renewable development funds (RDF's) through Xcel Energy for the tenKsolar project. • Intellectual Property Committee — Patent President Bordson recommended establishing an intellectual property committee for the statistical model and patent. Discussion held on potential costs, developing confidentiality and non - disclosure agreements, and recognition to employees who come up with inventions /patents. President Bordson also recommended $5,000 be approved to move forward in the initiation of the patent study. A motion was made by Secretary Johnson, seconded by Vice President Lenz to appoint Commissioner Morrow, President Bordson with Secretary Johnson assigned as a back -up person to work with GM Kumm on the intellectual property committee and to approve up to $5,000 to be spent on reviewing the initiation of the patent study. Discussion held of the need to have a strategic planning session as a Board. President Bordson requested commissioners send discussion topic ideas to Kim Koski and GM Kumm and potential dates for the session(s) will be discussed at the next regular commission meeting. President Bordson discussed being approached by a couple rate payers inquiring if HUC could highlight the dollar amount HUC transfers to the City on the bills. 5 There being no further business, a motion was made by Vice President Lenz, seconded by Commissioner Hanson to adjourn the meeting at 4:55 p.m. Motion was unanimously carried. Leon Johnson, Secretary ATTEST: Dwight Bordson, President 6 Special Meeting June 25, 2012 Call to order — 2:01 p.m. President Bordson called the meeting to order. Members present: President Dwight Bordson, Vice President Craig Lenz; Secretary Leon Johnson; Commissioner Monty Morrow; Commissioner Anthony Hanson; Attorney Marc Sebora; General Manager Michael Kumm. GM Kumm welcomed guest, Bruce Kimmel of Ehlers who is the City's financial advisor. Mr. Kimmel discussed bond refinancing developments since his presentation in the March regular commission meeting. HUC's rating by Moody's changed to an A -1 versus the previous AA -2 rating resulting in higher interest rates for the bond refinancing and a decrease in the potential savings. As a result, Mr. Kimmel recommended approval for a lower savings threshold of $700,000. Resolution No. 1009 reflects the recommended change. After discussion, a motion was made by Secretary Johnson, seconded by Commissioner Hanson to approve Resolution No. 1009 relating to public utility revenue refunding bonds; series 2012A; approving the amendment by the City Council of Resolution No. 13996 related thereto to save $700,000 or greater. Motion was unanimously carried. (Resolution No. 1009 attached.) There being no further business, a motion was made by Secretary Johnson, seconded by Vice President Lenz to adjourn the meeting at 2:09 p.m. Motion was unanimously carried. Leon Johnson, Secretary ATTEST: Dwight Bordson, President MINUTES Parks, Recreation & Community Education Advisory Board June 4, 2012 Members present were Jim Waldron, John Rodeberg, Elizabeth Hanninen, Troy Scotting, Jay Bartholomew, Mary Christensen and Eric Opland. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by John Rodeberg and seconded by Mary Christensen to approve the minutes dated April 2, 2012. The board unanimously agreed. OLD BUSINESS Public Art/Art Center — The Public Art Commission is working on a police memorial for the 25` Anniversary of the Mike Hogan fatality. The group is also working on a river walk art display along the Luce Line Trail. Art pieces would be on display for eight to 12 months at a time four to six times a year. Some of the art would be available for sale. The display will not take place this year. The Art Center will be moving to the back portion of the old Hutchinson Leader Office along Washington Avenue West. The space is double the size of the current location. It will be a good location for performing artist. The Director, Kathy Wnoroski will be leaving in September. Trail Updates — The head of the Department of Natural Resources will be in Hutchinson June 14 to talk about the Luce Line Trail and Dakota Rail from Lester Prairie to Hutchinson. Facility Improvements — The Facility Improvement Committee is looking at a variety of projects that could be completed with a budget of $750,000 annually. Projects included: the roof and entrance doors at the arena, roofs at the Library, Liquor Store, Event Center and Parks Maintenance Facility. City and hospital discussions continue regarding the Event Center at the Plaza. Proceeds could go toward an aquatic upgrade at the Recreation Center. The pump in the wading pool and the heater in the large pool would not start up this spring. The system is 25 years old and starting to fail. The cost of repairs and improvements to the pool has gone up by nearly a half a million in 10 years. Registration — Dolf thanked the PRCE Advisory Board for the volunteer help at the Early Summer Registration in May. NEW BUSINESS Forestry — The Mayor and City Council will determine if the Tree Board will continue to meet two to three times a year or become a function of the PRCE Advisory Board. The Emerald Ash Bore is a threat that could impact Hutchinson on a large scale. The City has received a $15,000 grant to be used tree planting in public spaces. The Energy Tree Planting Program has $30,000 available from Hutchinson Utilities. A spring and fall planting program are scheduled in the community for a $15 application fee. Harrington Merrill /Church — The community Leadership Group had a clean -up morning with 20 individuals attending at the Harrington Merrill House. The Church is the location for the Hutchinson Theatre Company production; they received a grant which will cover the rent. Depot Project — Miles Seppelt is getting prices for work to construct a new foundation and rotate the Depot east/west; parallel to Adams Street. The rail road, EDA, City and Downtown Association are involved in the project. 116x) MINUTES PRCE Advisory Board June 4, 2012 Pagetwo Student Activity Fees — The Board received a copy of Wright County Conference Participation fees from 2011 -12. A $5 increase per person per activity with the family cap increasing $25 from $425 to $450 is proposed. The last increase was four years ago. The new revenue could offset the increased cost of transportation and officials fees due to more contests. The Board had no objections to the proposed increases. July Meeting — The next meeting is scheduled for July 2 nd . A tour of the summer projects is planned with stops at the Church, Miller Woods, Riverside and Park Elementary. BOARD MEMBER ITEMS Elizabeth inquired about the status of gymnastics in Hutchinson, Dolf will check into this. John told the Board that River Song is scheduled in West River Park July 20/21. A temporary roof will be in place over the stage and electrical work will be done soon. ADJOURNMENT The meeting was adjourned at 6:10 pm by a motion made by Troy Scotting and seconded by John Rodeberg. The Board unanimously agreed. Weed Notices Monthly Report July 2012 Monthly Summary of Weeds/Tall Grass Noncompliance A summary of weed notices sent to properties not in compliance with Chapter 4 92.35 Weed Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business days were given to those receiving notice to remove weeds /tall grass on their property. Number of properties that received a removal notice 11 Number of properties cleared by City order 2 Number of properties pending compliance at month's end 4 Properties that were ordered to be cleared by the City House Street Quadrant Property Owner clty PIO Charlene J Anderberg clo Glen Anderberg 514 Sioux Lane 141 5th Ave NE St Peter, MN 56082 31 -117 -29-10 -0140 Jeffrey & Jennifer Gehrke 488 Prospect 488 Prospect St NE St NE Hutchinson, MN 55350 31- 117 -29-10 -0510 Shon M Landfair 965 Osgood 965 Osgood Ave SW Ave SW Hutchinson, MN 55350 01- 116 -30 -07 -0820 Scott K Bassani clo Meadow Links LLC 20752 198th Rd 940 North High Dr NW Hutchinson, MN 55350 36- 117 -30 -02 -0280 Federal National Mortgage Assn 14221 Dallas Parkway P O Box 650043 905 Golf Course Rd NW Dallas, TX 75265 -0043 36- 117 -30 -07 -0260 Daniel P Houk 1399 Jefferson St SE 569 Glen St SW Hutchinson, MN 55350 06. 116 -29.12 -0080 Michael J Murphy 561 Brown 561 Brown St SW St SW Hutchinson, MN 55350 06- 116 -29 -12 -0180 Calton Holdings LLC Mr. Jacob Wert 11455 Viking Dr, Suite 300 1315 Montreal St SE Eden Praine, MN 55344 07- 116 -29 -12 -0090 Callon Holdings LLC Mr. Jacob Wert 11455 Viking Dr, Suite 300 1360 Montreal St SE Eden Prairie, MN 55344 07- 116 -29 -12 -0120 iac�) Carton Hoklings LLC Mr. Jacob Wert 11455 Viking Dr, Suite 300 1380 Montreal St SE Eden Prairie, MN 55344 07- 116 -29-12 -0130 US Bank National Association Go Bank of America NA 400 Country Way 799 California St NW Simi Valley, CA 93065 36- 117 -30 -06 -0280