cp03-27-2012 cNo Workshop
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 27, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Riverside Assembly of God
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MARCH 13, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een e egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13982 - RESOLUTION APPROVING AN AMENDED REDEVELOPMENT
AGREEMENT BETWEEN THE CITY OF HUTCHINSON AND EARTHLY DELIGHTS, LTD.
2. ORDINANCE NO. 12 -0686 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS (SECOND READING AND
ADOPTION)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION FOR APPROVAL OF ONE -LOT PRELIMINARY AND FINAL PLAT OF
DEPOT MARKETPLACE SUBMITTED BY MILES SEPPELT, HUTCHINSON ECONOMIC
DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13970 AND
RESOLUTION NO. 13971)
2. CONSIDERATION FOR APPROVAL OF A VACATION OF ALLEY LOCATED IN THE
'DEPOT MARKETPLACE PLAT REQUESTED BY MILES SEPPELT, HUTCHINSON
ECONOMIC DEVELOPMENT AUTHORITY WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT FINDINGS OF FACT RESOLUTION NO. 13972 AND
RESOLUTION NO. 13973)
(c) CONSIDERATION FOR APPROVAL OF 2012 -2013 LIQUOR LICENSE RENEWALS
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICNESE TO
MINNESOTA GOOD SAMS CLUB ON MAY 27, 2012
CITY COUNCIL AGENDA — MARCH 27, 2012
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO
PROFUNDUM, INC. DBA KRAZY IVANS LOCATED AT 101 PARK PLACE
Action — Motion to reject — Motion to approve
(b) 2012 PAVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT — LETTING NO. 3, PROJECT NO.
12 -04 (CONSIDERATION OF ORDERING IMPROVEMENT, PREPARATION OF PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS)
Action — Motion to reject — Motion to approve
9. COMMUNICAIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise o Always looking toward t e uture, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE
WINE AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 21,2012
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON POLICY 1.01- TEAM
MANAGEMENT AND POLICY 1.03 — COUNCIL MINUTE KEEPING
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counct an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) PLANNING COMMISSION MINUTES FROM JANUARY 17, 2012
(b) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
FEBRUARY 21, 2012
(c) CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2012
(d) CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2012
13. MISCELLANEOUS
14. ADJOURN
2
No Workshop
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 13, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook ca e t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski and Eric Yost. Others present were Jeremy carter, City Administrator, Kent Exner, City Engineer,
and Marc Sebora, City Attorney.
2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMIINITV QVRVICF. TO TI4F. CITV
I ne Uouncil recogmzeo the Hutchinson Curls Basketball Team for playing in the State Tournament. The
Council also recognized Hutchinson Police Services, Hutchinson Fire Department and the Red Cross on their
efforts with the California St. apartment fire.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 28, 2012
Mayor Cook noted to change Commissioner Frank to Commissioner Frans in the last paragraph under
Miscellaneous.
Motion by Arndt, second by Yost to approve the minutes with the change noted. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een 372 tot e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13974 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
(BICYCLES)
2. RESOLUTION NO. 13975 — RESOLUTION TO SELL AT AUCTION SURPLUS POLICE
DEPARTMENT PROPERTY (METAL EXTENDO BED FOR PICKUP TRUCK)
3. RESOLUTION NO. 13976 — RESOLUTION TO SELL AT AUCTION FORFEITED AND
ABANDONED VEHICLES
4. RESOLUTION NO. 13979 - RESOLUTION RESTRICTING PARKING ON SOUTH SIDE OF
FIFTH AVENUE NW — LETTING NO. 1, PROJECT NO. 12 -01
(b) REAPPOINTMENT OF STACEY NASS AND ROGER VACEK TO HUTCHINSON LIBRARY
BOARD TO APRIL 2015
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR TRUNK HWY 15 RETAINING WALL
(0 6)
CITY COUNCIL MINUTES — MARCH 13, 2012
RECONSTRUCTION PROJECT — LETTING NO. 5, PROJECT NO. 12 -06
(d) CONSIDERATION FOR APPROVAL OF 2012 LIQUOR LICENSE RENEWALS
(e) CONSIDERATION FOR APPROVAL OF ISSUING ANNUAL CATERER'S PERMIT TO NATHAN
BUSKA OF ONE EYED WILLY'S LLC
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 7 (c) was pulled for separate discussion.
Motion by Czmowski, second by Christensen to approve consent agenda with the exception of Item 7 (c).
Motion carried unanimously.
Item 7 (c) had further discussion. Kent Exner, City Engineer, presented correction of dates for Letting No. 5,
Project No. 12 -06.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF AMENDING ON -SALE INTOXICATING LIQUOR LICENSE
FOR ZELLAS LLC TO INCLUDE AN OUTDOOR PATIO LOCATED AT 14 MAIN STREET SOUTH
Marc Sebora, City Attorney, presented before the Council. The City was approached by Tiffany Haag and
Blake Barnard, the owners of Zella's, to construct an outdoor patio at the rear entrance of their existing
location. The owner's met with Dan Hatten, Chief of Police; Marc Sebora, City Attorney; and Dan Jochum,
Planning Director; to share the concept they are wanting. Sebora shared the blueprints that were resented at
the initial meeting. The concept is to construct a pergola covered patio to seat 20 -25 people. Vines will be
grown to cover the pergola and to absorb some noise. The owner's stated that they will be investing in fans
and heaters to extend the patio season. Sebora stated the no smoking ordinances still apply on the outdoor
patio. Per Jochum, there are no setbacks or zoning concerns for this property. Haag mentioned May 2012 as
the target date to have the patio complete and open. Zella's liquor license application will be presented at
the next council meeting. The council expressed the concept is very tasteful and overall a welcome to their
facility.
Motion by Arndt, second by Czmowski to close the public hearing. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 12 -0686 - AN ORDINANCE OF THE CITY
OF HUTCHINSON, MINNESOTA, REESTABLISHING THE BOUNDARIES OF ELECTION
PRECINCTS
Marc Sebora, City Attorney, presented before the Council. Legislative districts have been reestablished
causing Hutchinson to be split into 2 legislative districts. This legislative district line caused our existing
Precinct 2 be located in two different legislative districts. This is prohibited by state law. Therefore, it is
proposed that the Precinct 2 boundary be moved to the west of Highway 15 /Main Street so that it is fully
contained in one legislative district. Additionally, the boundaries of Precinct 2 and Precinct 3 have been
adjusted to better balance the population between the precincts. The city will be adopting new precinct lines
for the redistricting by city ordinance. Tonight's public hearing and first reading of the ordinance will then be
followed up by adoption of the ordinance at the Council meeting on March 27. Following the adoption of the
ordinance, the ordinance and a new precinct map will be published in the Hutchinson Leader. In addition, the
ordinance and precinct map will be posted in City Center for 60 days. All affected voters will receive notice
from the McLeod County Auditor's Office notifying them of their voting precinct. The City of Hutchinson
will then follow up with all registered voters in the city by mail informing them/reminding them of their
voting precinct just prior to the upcoming 2012 election. Regardless of voting precinct, all voters in the City
of Hutchinson will continue to vote at the Hutchinson Recreation Center located at 900 Harrington St S. W.
The county is aware of our plans. Maps have been submitted. The county will follow the plan that the city
adopts.
Motion by Arndt, second by Yost to close public hearing. Motion carried unanimously
(, to-)
CITY COUNCIL MINUTES — MARCH 13, 2012
Motion by Arndt, second by Christensen to set second reading and adoption of Ordinance No. 12 -0686 to
March 27, 2012. Motion carried unanimously.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose. to provide Council with information
necessary to craft wise po icy. A ways looking toward t e 7u lure, not monitoring past)
(a) UPDATE ON 800 MHZ PROJECT — Dan Hatten, Chief of Police, presented before the Council. The
update for both City of Hutchinson and McLeod County is going very well. The Law Enforcement
Technology Group (LETG) is a county wide computer aided dispatching software system. Police Department
staff will be training on this the week of March 19, 2012. The "go -live" target date is June 1, 2012 or before.
This update will be a virtual consolidation for Hutchinson and all of McLeod County. Efficiency will be
very noticeable and it will show significant financial savings. The equipment will be here on time and' will
be installed by the vendor just prior to the " o- live" date. The Auxiliary Radio Tower will go on the water
tower by Ridgewater College. A small building will need to go by the site to house the equipment. The
Sheriffs office is working on purchasing at small building in Silver Lake for this. The "go- live" date for the
800 MHZ is July 2012. The advantage for the upgrade is smoother communications for not just Hutchinson,
but for McLeod County and the State of Minnesota. If there was a serious emergency, such as a tornado, we
would be able to communicate with other departments across the state. This includes all emergency
personnel. The department must be live by January 1, 2013. With the "go- live" date of July 2012, this will
give the department a 6 month buffer to work out any problems.
(c) DISCUSSION OF CITY 2011 ENERGY CONSUMPTION DATA AND ENERGY EFFICIENCY
EFFORTS — John Paulson, Environmental Specialist, presented before the Council. The city established a
goal in 2007 and now has 6 years of service to establish a baseline. The City has made progress based on the
numbers. The data collected is entered into the software program and assists in grant programs. Mayor
Cook suggested having trends for the entire year. Paulson confirmed he has all of the data readily available.
Yost questioned why Parks Department is the only one that has increased. Paulson responded that parks
department has the most meters than any other department in the city. It also has the biggest footprint, these
are large facilities. Paulson also mentioned the city has not made any major capital expenditures on the
heating systems throughout. Benefits have been seen in the improvement of the Police Department's system.
Mayor Cook asked if the City was tracking vehicle fuel usage. Paulson confirmed he has all of the data it
just needs to be used to make it a benefit to the City. Carter commented that the Fleet Committee has been
directed to look into sharing a fill station
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF MEMORANDUM OF UNDERSTANDING BETWEEN
HISTORIC HUTCHINSON AND CITY OF HUTCHINSON -
Jeremy Carter, City Administrator, presented before the Council. The Council requested a more detailed
agreement between the City of Hutchinson and Historic Hutchinson. The agreement now details the
expectations of the City and Historic Hutchinson. This agreement applies to both the church and the
Harrington- Merrill House. Stairs have been constructed at the church and asbestos has been removed. A
usable bathroom is still required in the event of a public attendance. Historic Hutchinson has agreed to put
their best foot forward to make this a benefit for the City of Hutchinson. Carter has been in conversation
with Dolf Moon, Parks Director, in regards to marketing and putting together rental packages with the Event
Center. A wedding has already taken place and play is scheduled for this spring. Yost commended Carter
on getting this agreement put together, in writing. Cook commented that Historic Hutchinson and City of
Hutchinson has been a good relationship. Arndt suggested that the veterans' clubs and other organizations
should be contacted that this is available. Carter said a marketing campaign and word of mouth will help get
the word out.
Motion by Yost, second by Christensen to approve Memorandum of Understanding. Motion carried
unanimously.
11. NEW BUSINESS
CITY COUNCIL MINUTES — MARCH 13, 2012
(a) CONSIDERATION FOR APPROVAL OF CREEKSIDE ORGANIC PROCESSING AGREEMENT WITH
THE CITY OF ST. CLOUD
Jeremy Carter, City Administrator, presented before the council. Last year, in 2011, St. Cloud asked City of
Hutchinson's Creekside to come clean up their facility and assist them in running an efficient composting
business. St. Cloud asked for Creekside to come process the 3000 tons of leaves and grass they collect to
help keep that sight clean and keep this as a benefit to the citizens of St. Cloud. St. Cloud has agreed to pay
a $19 /ton tipping fee to Creekside for the raw leaves & grass delivered to the site. Creekside has a need for
the end materials. Carter believes that this will expand and present other opportunities with other sites.
Christensen inquired if this would result in more man hours. Carter confirmed that the tipping fee would
cover this.
Motion by Arndt, second by Cook to approve Creekside Organic Processing Agreement with the City of St.
Cloud. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci an manage the logistics ofthe Council. May include monitoring reports, policy development and governance
process items)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2012
(b) HUTCHINSON UTILITIES COMMISSION MINUTES FROM JANUARY 25, 2012
(c) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 23, 2012
(d) REPORT ON PIONEERLAND LIBRARY STEM BOARD MEETING OF JANUARY 19, 2012
(e) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FROM FEBRUARY 2012
13. MISCELLANEOUS
Doreen Smithers, 526 Adams St SE, presented before council. Smithers expressed concern that there has
been a bed bug infestation in a Jefferson Street apartment building. The building is across the alley from her
home. Smithers stated that items removed from the building have been piledjust across the alley from her
garage and she fears that with the warm weather the bugs could migrate to her property. Smithers was
unhappy with what she felt was a slow response from Hutchinson Police Department. Police Chief Dan
Hatten responded the department has been attempting to contact the landlord to confirm the infestation,
whether or not the building has been fumigated and how long the garbage will remain outside. Cook
inquired if there should be language added to the city's nuisance ordinance regarding health hazard. Sebora
commented that if something affects health — it does not warrant getting together to change the nuisance
ordinance. Carter assured that the city would expedite this situation.
Dan Hatten, Police Chief, informed the council of the happenings regarding the apartment complex fire on
California St. On Monday, March 12, 2012 at 8:15 a.m. Hatten and Fire Chief, Brad Emans arrived before
the fire trucks, the south side of the building was engulfed inflames. One tenant jumped from a second story
window with police officers breaking the fall. That individual was transported to the hospital. Fire
department was doing best to contain the fire and search the apartment to be sure that everyone had gotten
out. One tenant was missing and took a while to confirm that she had left the scene. Two police officers had
minor injuries. Hatten commended Trail Blazer as one phone call was made and they had two busses on the
scene in a matter of minutes. The busses stayed the entire time for the tenants to have a warm place. This
apartment building had 6 units, it was very fortunate everyone got out without serious injury. Unfortunately
two pets were lost in the fire. Christ the King Church opened as an emergency shelter through Red Cross.
Hatten reminded citizens that residents, renters and homeowners need to take an active role in making sure
that carbon monoxide detectors and smoke detectors are in working order for their own safety.
Mary Christensen — Ms. Christensen received phone calls regarding a recycling business on Michigan Street.
The callers were questioning why this place of business does not require a fence. Carter noted that staff was
notified and the city will be addressing in a proper manner.
Bill Arndt — Mr. Arndt wished the Hutchinson Girls Basketball team good luck at the state tournament.
4 LL)Co
CITY COUNCIL MINUTES — MARCH 13, 2012
Eric Yost — Mr. Yost mentioned the last council meeting of 2012 is scheduled for Tuesday, December 25.
The meeting will be scheduled on a different date.
Jeremy Carter— Mr. Carter advised everyone that Andy Reid, Controller, has sent the budget book out to the
Council, it is available on the city websrte as well. The finance department is heavily involved in the audit.
April 16 is scheduled as a field work day for the auditors. Budgets for 2013 will be going out to directors
within the next week. The City has existing debt on 2006 and 2008 bonds, for a total of 4 bonds. The City
could refinance and save over $300,000. There would be a cost in setting up an escrow; these costs are
factored in the savings.
Kent Exner—Mr. Exner shared that 5`h Ave neighborhood meetings have been scheduled. The project is on
schedule to finalize plans and have the first bid hearing in May. Exner mentioned editorial in an edition of
the leader regarding what the city is doing with bike lanes. Exner shared the city's approach goes back many
years regarding bike lanes vs. trails. Exner and Cook attended MNDOT Bicycle Plan. Funding is the goal,
keeping cost way from counties and cities. MNDOT should be taking the ownership. Street sweeping
started early and patching has started. 2012 Local Traffic Flow and Safety Questionnaire is now available
on the city websrte, at city center and was sent in utility billing. A meeting is scheduled for Wednesday,
March 21, 2012 5:30 — 7:30 p.m.
Motion by Arndt, second by Sebora to set meeting Public Open House meeting for Wednesday, March 21,
2012 5:30 — 7:30 p.m. Motion carried unanimously.
Steve Cook — Mr. Cook was made aware of a program that the City could bond for energy improvement on
private property and assess back to property owners. This applies to commercial and industrial. The
Council should have a workshop on River Planning and invite interested groups for long range solutions for
the river. Cook would like to set a workshop and include all council members, county commissioners and the
DNR. Cook also mentioned another workshop is needed. The council needs to talk about budget goals.
14. ADJOURN
Motion by Arndt, second by cook to adjourn at 7:40 p.m. Motion carried unanimously.
f a-)
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 13982
RESOLUTION APPROVING AN AMENDED REDEVELOPMENT AGREEMENT
BETWEEN THE CITY OF HUTCHINSON AND EARTHLY DELIGHTS, LTD.
WHEREAS, the City Council (the "Council') of the City of Hutchinson, Minnesota (the "City "), has
entered into a Redevelopment Agreement with Earthly Delights, Ltd, a Minnesota corporation (the
"Redeveloper ") dated November 14, 2003; and
WHEREAS, pursuant to the Redevelopment Agreement, the City makes semi - annual payments to the
Redeveloper from 90% of the tax increment received in Tax Increment District 4 -13 in order to reimburse
the Redeveloper for up to $178,000 of costs associated with the renovation and rehabilitation of the State
Theater (the "Project'); and
WHEREAS, the annual increment to be generated by the Project in Tax Increment District 4 -13 was
anticipated to be $16,040; and
WHEREAS the actual annual increment received between 2005 and 2011 is approximately $11,600 per
year and, as a result, the City will not receive sufficient increment to repay the full $178,000 in project
costs in accordance with the terms specified in the Redevelopment Agreement;
NOW, THERFORE, BE IT RESOLVED by the City as follows:
1. The definition of Available Increment in Article 1 of the Redeveloper Agreement is hereby
amended to read:
"Available Increment" means ninety -nine percent (99 %) of the tax increment generated by Tax
Increment 4 -13 as computed by Minnesota Statutes, Section 469.177 or its successor
2. The payment of 99% of increment to the Redeveloper is hereby ratified effective February 1,
2009.
Dated: March 27, 2012
Mayor
(Seal)
ATTEST:
City Administrator
r1 G)
Ordinance No. 12 -0686
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA,
REESTABLISHING THE BOUNDARIES OF ELECTION PRECINCTS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. In accordance with Minnesota Statute 20413.14, the City of Hutchinson
does hereby adopt new election precincts, identified as Precincts 1, 2 and 3, specifically
described as:
Subd. 1. Precinct 1 of the City of Hutchinson shall include all that territory of the
City of Hutchinson lying east of the centerline of Highway 15 with all lands hereafter
annexed lying east of the above designated ward boundary shall be included in Precinct
1;
Subd. 2. The Second Precinct shall include all that territory of the City of
Hutchinson lying West of Highway 15 (Main Street) and north of the following described
line: Beginning at the intersection of Main Street and Milwaukee Ave SW and
continuing along the centerline of Milwaukee Ave SW in a westerly direction to the
intersection of Milwaukee Ave SW and Lynn RD SW and continuing in a northerly
direction along the centerline of Lynn RD SW to the intersection of Lynn RD SW and
Juul RD SW, thence West along the centerline of Juul RD SW to the intersection of Juul
RD SW and Dale ST SW, thence Northeasterly along the centerline of Dale ST SW to the
intersection of Dale ST SW and Second AVE SW thence proceeding North to the south
bank of the Crow River and thence along the south bank of the Crow River to a point
intersecting with the westerly boundary of the City of Hutchinson; lands hereinafter
annexed lying north and west of the above described precinct boundary shall be included
in Precinct 2;
Subd. 3. The Third Precinct shall include all that territory of the City of
Hutchinson lying West of Highway 15 (Main Street) and South of the following
described line: Beginning at the intersection of Main Street and Milwaukee Ave SW and
continuing along the centerline of Milwaukee Ave SW in a westerly direction to the
intersection of Milwaukee Ave SW and Lynn RD SW and continuing in a northerly
direction along the centerline of Lynn RD SW to the intersection of Lynn RD SW and
Juul RD SW, thence West along the centerline of Juul RD SW to the intersection of Juul
RD SW and Dale ST SW, thence Northeasterly along the centerline of Dale ST SW to the
intersection of Dale St SW and Second AVE SW thence proceeding North to the south
bank of the Crow River and thence along the south bank of the Crow River to a point
intersecting with the westerly boundary of the City of Hutchinson; lands hereinafter
annexed lying south and west of the above described precinct boundary shall be included
in Precinct 3;
and as also shown on the attached map, marked as "Exhibit A" and incorporated as if
fully set out herein.
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Section 2. The polling place for Precinct 1, Precinct 2 and Precinct 3 in the City
of Hutchinson is the Recreation Center located at 900 Harrington Street SW, Hutchinson,
Minnesota 55350.
Section 3. This ordinance shall take effect upon its adoption and publication and
as provided in Minnesota Statute 204B.14.
Adopted by the City Council this 27`s day of March, 2012.
Steve Cook, Mayor
ATTEST:
Jeremy Carter, City Administrator
v of Hutchinson
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MEMORANDUM
DATE: March 21, 201 2,. for the March 27, 2012, it Council Meeting
TO: Hutchinson City Gouncil
FROM: Dan Jochum, Planning Director
SUBJECT: Consideration of a one lot preliminary and final plat of Depot Marketplace
submitted by Miles Seppelt, Hutchinson EDA, applicant
Barka und:
The property is owned by the McLeod County Regional Rail Authority. The applicant, Miles
Seppelt, EDA, has submifted a preliminary and final plat for the relocation of the railroad
depot on the present site and a Farmer's Market pavilion to be located at 25 Adams Street
S.E. The site plan for redevelopment of the depot building and Farmers Market Pavilion was
reviewed and approved by City Council on January 2. 4, 2012. Additional informa6lon is
contained in the attached staff report and attachments.
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Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their March
20th meeting.
Recommendation:
The Planning Commission recommended approval of the request and the attached
resolution with the following recommendations:
1. The applicant shall record the final plat prior to issuance of any building permits for
the project.
2. Easements may be needed for water, sanitary sewer and trail after construction.
3. Moving or relocating utility services will be at the property owner's expense.
4. The proposed project must comply with the standards of the I/C zoning district.
Requested Action:
Approval of the following:
1. Approval of the one lot preliminary and final plat of Depot Marketplace.
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13970
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A ONE LOT PRELIMINARY AND FINAL PLAT APPLICATION OF DEPOT
MARKETPLACE REQUESTED BY THE APPLICANT, MILES SEPPELT,
HUTCHINSON ECONOMIC DEVELOPMENT, TO ALLOW FOR PROPOSED DEPOT
REDEVELOPMENT AND FARMERS MARKET PAVILION TO BE LOCATED AT 25
ADAMS STREET S.E.
FACTS
1. Miles Seppelt, Hutchinson EDA, applicant, has submitted a preliminary and final plat
of Depot Marketplace on a parcel of land owned by McLeod County Regional Rail
Authority located at 25 Adams Street S.E., Hutchinson Minnesota; and,
2. The subject property is legally described as:
Preliminary and final plat description:
Lot 1 through Lot 5, inclusive, Lot 9 and Lot 10, all in Block 5, South Half of
Hutchinson, according to the recorded plat thereof. Also that part of Lot 8 or said
Block 5 lying north of a line described as follows: Commencing at the southwest corner
of Lot 7 of said Block 5; thence northerly, along the west lines of said Lot 7 and said
Lot 8 a distance of 93.25 feet to the beginning of the line to be described; thence
easterly, to a point on the east line of said Lot 8 a distance of 93.25 feet north of the
southeast comer of said Lot 7 and said line there terminating.
Mr. Seppelt has applied to the City for a preliminary and final plat to allow for
proposed depot redevelopment and Farmers Market pavilion to be located at 25 Adams
Street S.E., Hutchinson MN.
4. The Planning Commission met on March 20, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request subject to the
following findings and conditions:
a. The applicant shall record the final plat prior to issuance of any building permits for
the project.
b. Easements may be needed for water, sanitary sewer lines and the trail after
construction. If they are needed, it is the responsibility of the applicant to have the
easements recorded.
c. The applicant will need to prepare a cross easement for ingress /egress to ensure
Schmeling Oil has access to their property through the proposed parking lot.
d. Moving or relocating utility services will be at the property owner's expense.
e. The proposed project must comply with the standards of the I/C zoning district and
the project will require a Conditional Use Permit.
r) 03) I
Findings of Fact— Resolution # t3970
Preliminary and Final plat
Depot Marketplace -25 Adams St. S.E.
Page 2
5. The City Council of the City of Hutchinson reviewed the request at its meeting on
March 27, 2012, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the preliminary and final plat of
Depot Marketplace subject to the following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and
the effect of the proposed use on the health, safety, and welfare of the occupants of
the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The applicant shall record the final plat prior to issuance of any building permits for
the project.
d. Easements may be needed for water, sanitary sewer lines and the trail after
construction. If they are needed, it is the responsibility of the applicant to have the
easements recorded.
e. The applicant will need to prepare a cross easement for ingress /egress to ensure
Schmeling Oil has access to their property through the proposed parking lot.
f Moving or relocating utility services will be at the property owner's expense.
g. The proposed project must comply with the standards of the I/C zoning district and
the project will require a Conditional Use Permit.
APPLICABLE LAW
6. The preliminary and final plat request meets the following standards as required in
Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal
Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a preliminary and final plat of Depot
Marketplace submitted by applicant, Miles Seppelt, Hutchinson Economic Development
Authority, is approved.
Adopted by the City Council this 27`h day of March, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
`) (9) )
RESOLUTION NO. 13971
RESOLUTION APPROVING A ONE LOT PRELIMINARY AND FINAL PLAT OF DEPOT
MARKETPLACE TO ALLOW FOR PROPOSED DEPOT REDEVELOPMENT AND FARMERS
MARKET PAVILION TO BE LOCATED AT 25 ADAMS STREET S.E.
Whereas, McLeod County Regional Rail Authority, property owner, is requesting approval of a one lot
preliminary and final plat to be known as Depot Marketplace to allow redevelopment of the depot and addition
of a Farmer's Market Pavilion on property located at 25 Adams Street S.E. with the following legal description:
Legal Description: Lot 1 through Lot 5, inclusive, Lot 9 and Lot 10, all in Block 5, South Half of Hutchinson,
according to the recorded plat thereof. Also that part of Lot 8 or said Block 5 lying north of a line described as
follows: Commencing at the southwest corner of Lot 7 of said Block 5; thence northerly, along the west lines of
said Lot 7 and said Lot 8 a distance of 93.25 feet to the beginning of the line to be described; thence easterly, to
a point on the east line of said Lot 8 a distance of 93.25 feet north of the southeast corner of said Lot 7 and said
line there terminating.
Whereas, the Planning Commission met on March 20, 2012, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding
lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area
and consistency with the Comprehensive Plan, and hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the preliminary and final plat subject to the following recommendations:
1. The applicant shall record the final plat prior to issuance of any building permits for the project.
2. Easements may be needed for water, sanitary sewer lines and the trail after construction. If they are
needed, it is the responsibility of the applicant to have the easements recorded.
3. The applicant will need to prepare a cross easement for ingress /egress to ensure Schmeling Oil has
access to their property through the proposed parking lot.
4. Moving or relocating utility services will be at the property owner's expense.
5. The proposed project must comply with the standards of the I/C zoning district and the project will
require a Conditional Use Permit.
Adopted by the City Council this 27th day of March, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
M EM ORAN D--U M
DATE: March 21, 2012, for the March 27, 2012, City Council Meeting
TO: Hutchinson C41ty Council
FROM: Dan Jochum, Planning Director
SUBJECT: Consideration of the vacation of it in the Depot Marketplace plat
submitted by Miles Seppelt, Hutchinson EDA, applicant
Back round :
The property is owned by the McLeod County Regional it Authority. The applicant, Miles
SeppeIt, ED A, has submitted application to vacate the alleyin the Depot Marketplace plat
for the relocation of the railroad depot on the present site and a Farmer's Market pavilion to
be located at 25 Adams Street G - E. The site plan for redevelopment of the depot building
and Farmers Market Pavilion was reviewed and approved by City Council on January 24,
2012.
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Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their March 20th
meeting.
Recommendation:
The Planning Commission recommended approval of the request and the attached resolution.
Requested Action:
Approval of the following:
1. Approval of vacating that portion of alley located in the Depot Marketplace plat.
� (1b)�L,
RECEIVED
FED 8 3 1011
City of Hutchinson
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13972
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF VACATION OF ALLEY IN THE DEPOT MARKETPLACE PLAT APPLICANT,
MILES SEPPELT, HUTCHINSON ECONOMIC DEVELOPMENT, TO ALLOW FOR
PROPOSED DEPOT REDEVELOPMENT AND FARMERS MARKET PAVILION TO
BE LOCATED AT 25 ADAMS STREET S.E.
FACTS
1. Miles Seppelt, Hutchinson EDA, applicant, has submitted a request to vacate a portion
of the alley located in the Depot Marketplace plat at 25 Adams Street S.E., Hutchinson
Minnesota; and,
2. The proposed alley vacation is legally described as:
All that part of the dedicated alley in Block 5, South Half of Hutchinson, according to
the recorded plat thereof, lying north of a line described as follows: Commencing at the
southwest comer of Lot 7 of said Block 5; thence northerly, along the west lines of said
Lot 7 and Lot 8 of said Block 5 a distance of 93.25 feet; thence easterly, to a point of
the east line of said Lot 8 a distance of 93.25 feet north of the southeast comer of said
Lot 7 and the point of beginning of the line to be described; thence continuing easterly,
along the last described course 16.50 feet to a point of the west line of Lot 3 of said
Block 5 and said line there terminating.
Mr. Seppelt has applied to the City for a vacation of alley to allow for proposed depot
redevelopment and Farmers Market pavilion to be located at 25 Adams Street S.E.,
Hutchinson MN.
4. The Planning Commission met on March 20, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request to vacate that
portion of the alley located in the Depot Marketplace plat.
5. The City Council of the City of Hutchinson reviewed the request at its meeting on
March 27, 2012, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of vacating the portion of alley
located in the Depot Marketplace plat to allow for redevelopment of the property.
APPLICABLE LAW
6. The vacation of alley request meets the standards of 13.05 in the City Charter.
Findings of Fact — Resolution # 13972
Vacation of Alley
Depot Marketplace — 25 Adams St. S.E.
Page 2
CONCLUSIONS OF THE LAW
7. The requested vacation of alley is consistent with the City Charter.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a vacation of alley in the Depot Marketplace
plat submitted by applicant Miles Seppelt, Hutchinson Economic Development Authority, is
approved.
Adopted by the City Council this 27`h day of March, 2012.
0010.21
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
��
:�'
RESOLUTION NO. 13973
RESOLUTION APPROVING THE VACATION OF ALLEY IN THE DEPOT MARKETPLACE PLAT
TO ALLOW FOR PROPOSED DEPOT REDEVELOPMENT AND FARMERS MARKET PAVILION
TO BE LOCATED AT 25 ADAMS STREET S.E.
Whereas, McLeod County Regional Rail Authority, property owner, is requesting approval of the vacation of
alley to allow redevelopment of the depot and addition of a Farmer's Market Pavilion on property located at 25
Adams Street S.E. with the following legal description:
Description of proposed alley vacation:
All that part of the dedicated alley in Block 5, South Half of Hutchinson, according to the recorded plat thereof,
lying north of a line described as follows: Commencing at the southwest corner of Lot 7 of said Block 5; thence
northerly, along the west lines of said Lot 7 and Lot 8 of said Block 5 a distance of 93.25 feet; thence easterly,
to a point of the east line of said Lot 8 a distance of 93.25 feet north of the southeast comer of said Lot 7 and the
point of beginning of the line to be described; thence continuing easterly, along the last described course 16.50
feet to a point of the west line of Lot 3 of said Block 5 and said line there terminating.
Whereas, the Planning Commission met on March 20, 2012, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding
lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area
and consistency with the Comprehensive Plan, and hereby recommends approval of the request.
The City Council has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the vacation of that portion of alley located in the Depot Marketplace plat.
Adopted by the City Council this 27`h day of March, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
V�D)
To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: March 22, 2012
Subject: License Renewals for 2012 -2013
The following establishments have applied for 2012 liquor license renewals. The appropriate
paperwork has been submitted. Please approve the following licenses:
On -Sale Intoxicatine
Zella's
Juan Perez (DBA Sonora's)
Club On -Sale Intoxicatine
American Legion Club
Hutchinson Elks Incorporated #2427
Sunday Liquor License
American Legion Club
�
To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: March 22, 2012
Subject: License Renewals for 2012 -2013
The following establishments have applied for 2012 3.2 Malt Liquor License Renewals. The
appropriate paperwork has been submitted. Please approve the following licenses:
Off -Sale 3.2 Malt Liquor
Coborn's Incorporated
L)
City of Hutchinson
I I I I lassan St SE
Hutchinson MN 55350
(320) 234 -4216
Zellas LI.0
Attn: Robert Barnard
14 Main Street South
Hutchinson MN 55350
APPLICATION FOR LICENSE RENEWAL
for On -Sale Intoxicating
City 0
If
LICENSE
Issued To: Zellas LLC Description
ion
DBA: Zellas Pro -rated
Address: 14 Main St S On-Sale Intoxicating
Hutchinson MN 55350
APPLICANT 131
Name: Zellas LLC
Address: 14 Main Street South
Hutchinson MN 55350
Contact/Attn:
Telephone:
Fax:
Federal Tax Id:
State Tax Id:
SSN:
Robert Barnard
(651) 605 -1091
262 84 83 74
9550630
License Nbr: 00003488
Applicant: 131
INSTRUCTIONS:
Make any corrections, sign and return
this application, along with the license
fee, to the City of Hutchinson, by
3/6/2012. Make check payable to:
City of Hutchinson.
License Expires : 03/31/2012
Fee Tvne Lic Units 1 i Amount
$0.00
Bas; $3.700.00
Total: $3,700.00
Mores
F?A -k-10
lc c eej w rr r 1 E t2 t"051Z6 L ."a IT
ira C lG��t�.
Exempt.
INSURANCE
Pursuant to Liquor Regulations Ordinance Chapter 112.026, a certificate of insurance is required to meet or exceed the limits in
the ordinance. The policy period must run from April 1st to April Ist or March 31st to March 31st.
CHECKLIST
C A managers form must be completed and returned.
C ST -1 forms must be submitted.
1 certify that the information provided is accurate and complete to the best of my knowledge.
C, Ir
Signature,
Date
CITY USE ONL Y:
Date Reed
JD Edwards Receipt #
I /C)
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7
I I 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -515 I/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
❑ Short Term Date(s) 0sr 06
Fee: $30.00
MonthlD JYear - Mon D Year
Organization Information
M)4)Ut"50TA' 0-000 5AN S Cr,A
Prab
Name
Phone Number
�JkRtFS
Address where regular meeting are held
City
State zip
Day and time of meetings? J A pj F S- s rATE
w r D F_
Is this organization organized under the laws of the State of Minnesota? yes
❑ no
How long has the organization been inexistence? 19Q6'
How may members in the organization?�
What is the purpose of the organization? C Arot Pl AJ f+
In whose custody will organization records be kept?
3.-Le) -.6,99 tiQ7%
Name
Phone Number
a S I a'' %j F. /;3 U3
440TTi3/ttl. SOS)
h, AD t,"ssS'o
Address
city
State zip
3 -.10 S- 80) -49,7
Phone Number
gd 1 6 F}aa. 0 U OdTmkrW 'so al M 6 -,3Sa
Residence Address City State zip
Date of Birth: p y / a (P / t-{ H Place of Birth: g arc. th >JSco) M )Q
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ao
If yes, explain:
! La)
7
Croy of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
N�OE rz
True Name
S610 -s91-419 b
Phone Number
a <S ( 6'1:�'&v & . hl ,,O OiCA10" 0 6-,6-3,;-b
Residence Address City State Zip
Date of Birth: C) y / 2-b / t(`t Place of Birth:, Uon-ol t)SCA VA
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes X110
If yes, explain:
How long have you been a member of the organization?
e )LO
Name
game
'LE,tTVP -y A u E . 1iuTC.fflt.lbol�
Address of location where game will be played City
9 -a-y 9 9
Phone Number
M AJ s'S3sn
State Zip
Date(s) and/or day(s) gambling devices will be used: -1 through 6- a 07 - / �1,
GNW
Hours of the day gambling devices will be used: From / p ,, ofl pm- To S'
Maximum number of player: 2
Will prizes be paid in money or merchandise? money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes P,no
If yes, will a charge be made for such refreshments? ❑ ves 1511.no
Location
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Residence Address
Residence Address
Title
City State Zip
Title
City State Zip
�(J)
7
City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3
Residence
Name
Residence
Title
City State Zip
Residence Address City State Zip
Name Title
Residence Address
State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ❑ yes ❑ no Authorized Officer Ayes ❑ no 0 , ` .
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
of auth,*ized officer of organization
Signature ofgambling manager of organization
Use
City Council ❑ approved ❑ denied Notes:
Date
Date
�L�)
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
3/14/2012- 3/27/2012
Check #
Ck Date
Amount
Vendor/ Explanation
Account Description
Business Unit
169815
3/14/2012
1,930.29
BRANDON TIRE CO
CENTRAL GARAGE REPAIR
PARK ADMINISTRATIOI
169816
3/14/2012
312.36
CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
PARK ADM I NISTRATIOI
169817
3/14/2012
25.00
KANDIYOHI COUNTY FAMILY SERVIC
TRAVEL SCHOOL CONFERENCE
INVESTIGATION
169818
3/14/2012
775.00
MN CHIEFS OF POLICE
TRAVEL SCHOOL CONFERENCE
POLICE ADMINISTRATI,
169819
3/14/2012
200.00
MPCA
TRAVEL SCHOOL CONFERENCE
WASTEWATER ADMINI
169820
3/14/2012
1,802.00
POSTCARD MANIA
ADVERTISING
COMPOST MANUFACT
169821
3/14/2012
240.00
SOUTHWEST CHAPTER MSPE
TRAVEL SCHOOL CONFERENCE
CITY ENGINEER
169822
3/27/2012
223.94
15T CLASS TOWING INC
PROFESSIONAL SERVICES
POLICE PATROL ADMII`
169823
3/27/2012
444.00
AARP
PROFESSIONAL SERVICES
SENIOR CITIZENS CENT
169824
3/27/2012
930.00
ABC SEAMLESS OF HUTCHINSON INC
BUILDING REPAIRS
POLICE BUILDING MAII
169825
3/27/2012
480.53
ACE HARDWARE
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169826
3/27/2012
94.31
AEM MECHANICAL SERVICES, INC
REPAIR & MAINTENANCE SUPPLIES
CEMETERY
169827
3/27/2012
165.60
AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
169828
3/27/2012
134.17
AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
PAYROLL FUND B/5
169829
3/27/2012
74.00
AMERICAN WATERWORKS ASSN
DUES & SUBSCRIPTIONS
WASTEWATER ADMINI
169830
3/27/2012
10.15
AMERICAN WELDING & GAS
CENTRAL GARAGE REPAIR
PARK ADMINISTRATIOI
169831
3/27/2012
68.77
AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
LIQUOR OPERATIONS
169832
3/27/2012
1,086.00
ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
POLICE PATROL ADM IIN
169833
3/27/2012
78.27
ARAMARK UNIFORM SERVICE
SHOP MATERIALS
STREETS & ALLEYS
169834
3/27/2012
212.24
ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
169835
3/27/2012
322.00
ARNESON DISTRIBUTING CO
COST OF SALES -BEER
LIQUOR OPERATIONS
169836
3/27/2012
394.36
ARROW TERMINAL LLC
EQUIPMENT PARTS
STREETS & ALLEYS
169837
3/27/2012
3,125.00
ARTHUR! GALLAGHER RISK
GENL LIAB.- INSURANCE
UNALLOCATED GENER,
169838
3/27/2012
1,999.34
ASHBROOK SIMON HARTLEY OPERATI
EQUIPMENT PARTS
WASTEWATER ADMINI
169839
3/27/2012
475.70
ASHWILL INDUSTRIES INC
OPERATING SUPPLIES
PARK ADMINISTRATIOI
169840
3/27/2012
81.82
AUTO VALUE - GLENCOE
EQUIPMENT PARTS
STREETS & ALLEYS
169841
3/27/2012
103.50
BANE, MICHAEL
UNIFORMS & PERSONAL EQUIP
PARK ADM INISTRATIOI
169842
3/27/2012
892.01
BEACON ATHLETICS
REPAIR & MAINTENANCE SUPPLIES
PARK ADMINISTRATIOI
169843
3/27/2012
467.11
BENNETT MATERIAL HANDLING
RECEIVED NOT VOUCHERED
COMPOST FUND B/5
169844
3/27/2012
225.29
BERNICK'S
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
169845
3/27/2012
754.00
BLACK HILLS AMMUNITION
OPERATING SUPPLIES
POLICE PATROL ADMIP
169846
3/27/2012
5.00
BLACKINTON, V. H.
EQUIPMENT PARTS
POLICE PATROL ADMIP
169847
3/27/2012
500.00
BLUE EARTH COUNTY COURT ADMIN
OTHER REVENUES
POLICE ADMINISTRATI,
169848
3/27/2012
374.00
BROKING'S TRANSPORT INC.
FREIGHT
COMPOST MAN UFACT
169849
3/27/2012
930.00
BUNN CONSTRUCTION SERVICES LLC
CONTRACT REPAIR & MAINTENANCE
RECREATION BLDG. & 1
169850
3/27/2012
178.48
BUSINESSWARE SOLUTIONS
SMALL TOOLS
POLICE PATROL ADMIP
169851
3/27/2012
36,189.95
C & L DISTRIBUTING
COST OF SALES -BEER
LIQUOR OPERATIONS
169852
3/27/2012
100.00
CARS ON PATROL SHOP LLC
PROFESSIONAL SERVICES
POLICE PATROL ADMIP
169853
3/27/2012
81.44
CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
PARK ADMINISTRATI01
169854
3/27/2012
176.67
CENTRAL MCGOWAN
RENTALS
WASTEWATER ADMINI
169855
3/27/2012
211.12
CITIZENS BANK & TRUST
ACCOUNTS PAYABLE MANUAL
STORM WATER UTILIT`
169856
3/27/2012
131.55
COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
WASTEWATER ADMINI
169857
3/27/2012
1,225.24
CORPORATE MECHANICAL
CONTRACT REPAIR & MAINTENANCE
WASTEWATER ADMINI
169858
3/27/2012
11.00
CORRA GROUP
PROFESSIONAL SERVICES
INFORMATION SERVICI
169859
3/27/2012
42.92
CREEKSIDE SOILS
OPERATING SUPPLIES
PARK ADMINISTRATIOI
169860
3/27/2012
6,815.00
CRESCENT RESOURCES
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169861
3/27/2012
20.86
CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
POLICE PATROL ADMIP
169862
3/27/2012
105.00
CROW RIVER PRESS INC
PRINTING & PUBLISHING
SENIOR CITIZENS CENT
169863
3/27/2012
184.89
CRYSTEEL TRUCK EQUIP
CENTRAL GARAGE REPAIR
PARK ADMINISTRATIOI
169864
3/27/2012
845.05
CURTIS 1000 INC - MN
PRINTING & PUBLISHING
STORM WATER ADMIN
169865
3/27/2012
61.05
CZECH, RANDY
TRAVEL SCHOOL CONFERENCE
WASTEWATER ADM INI
169866
3/27/2012
5,805.00
DAY DISTRIBUTING
COST OF SALES -BEER
LIQUOR OPERATIONS
169867
3/27/2012
850.00
DOEPKE, PAUL
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169868
3/27/2012
95.82
DOMINO'S PIZZA
MISCELLANEOUS
FIRE - ADMINISTRATIO
169869
3/27/2012
11.75
DOSTAL ELECTRONIC'S CENTER
OPERATING SUPPLIES
COMMUNICATIONS -A[
169870
3/27/2012
89.65
DROP -N -GO SHIPPING, INC
POSTAGE
WASTEWATER ADMINI
169871
3/27/2012
579.40
DUANE W. NIELSEN COMPANY
PROFESSIONAL SERVICES
WASTEWATER ADMINI
169872
3/27/2012
15.52
E2 ELECTRICAL SERVICES INC
REPAIR & MAINTENANCE SUPPLIES
WASTEWATER ADMINI
169873
3/27/2012
188.10
ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
REFUSE FUND B/S
169874
3/27/2012
15.56
ECONO FOODS
OPERATING SUPPLIES
HCDC -EDA
169875
3/27/2012
3,895.00
EHLERS & ASSOCIATES INC
PROFESSIONAL SERVICES
CORNERSTONE COMM
169876
3/27/2012
315.00
EXTREME BEVERAGE LLC
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
169877
3/27/2012
1,000.00
FARIBAULT COUNTY COURT ADMIN
OTHER REVENUES
POLICE ADMINISTRATI,
ro/
169878
3/27/2012
` 1,800.00
FARLEY, JENNIFER
OTHER CONTRACTUAL
CIVIC ARENA
169879
3/27/2012
92.20
FASTENAL COMPANY
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169880
3/27/2012
157.86
FINANCE & COMMERCE
PROFESSIONAL SERVICES
LET #112-01 5TH AVE
169881
3/27/2012
895.00
FIRE SAFETY USA, INC
SMALL TOOLS
RURAL FIREFIGHTERS
169882
3/27/2012
0.60
FIRST CHOICE FOOD & BEVERAGE S
OFFICE SUPPLIES
HATS OPERATIONS
169883
3/27/2012
817.59
FRONTIER PRECISION INC
DATA PROC EQUIPMENT RENTAL
INFORMATION SERVICI
169884
3/27/2012
228.95
G & K SERVICES
OPERATING SUPPLIES
REFUSE& RECYCLING
169885
3/27/2012
552.72
GAME TIME
REPAIR & MAINTENANCE SUPPLIES
PARK ADM INISTRATIOI
169886
3/27/2012
2,289.94
GARTNER REFRIGERATION & MFG, I
CONTRACT REPAIR & MAINTENANCE
CIVIC ARENA
169887
3/27/2012
3,200.00
GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
LEGAL
169888
3/27/2012
325.00
GRAFF, STEPHEN
OTHER CONTRACTUAL
CIVIC ARENA
169889
3/27/2012
552.65
H.A.R.T.
ACCRUED DEFERRED COMP
PAYROLL FUND B/S
169890
3/27/2012
3,345.92
HACH COMPANY
DATA PROC EQUIPMENT RENTAL
WASTEWATER ADMINI
169891
3/27/2012
3,078.85
HENDRICKSON & SONS PLUMBING LL
CONTRACT REPAIR & MAINTENANCE
RECREATION BLDG. & 1
169892
3/27/2012
1,536.87
HEWLETT-PACKARD CO
SMALLTOOLS
POLICE PATROL ADMO
169893
3/27/2012
702.07
HILLYARD / HUTCHINSON
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169894
3/27/2012
1,675.00
HOLMAN, TIM
REFUNDS & REIMBURSEMENTS
FIRE - ADMINISTRATIO
169895
3/27/2012
66.00
HUTCH CAFE
OPERATING SUPPLIES
HCDC -EDA
169896
3/27/2012
2,507.74
HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
COMPOST MANUFACT
169897
3/27/2012
2,805.00
HUTCHINSON FIGURE SKATING AS5O
OTHER CONTRACTUAL
CIVIC ARENA
169898
3/27/2012
2,000.00
HUTCHINSON JAYCEES
WATER CARNIVAL CONTRIB
UNALLOCATED GENER,
169899
3/27/2012
56.95
HUTCHINSON LEADER
DUES & SUBSCRIPTIONS
LIQUOR OPERATIONS
169900
3/27/2012
133.00
HUTCHINSON MEDICAL CENTER
MISCELLANEOUS
INFORMATION SERVICI
169901
3/27/2012
147.98
HUTCHINSON WHOLESALE
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169902
3/27/2012
4,468.20
HUTCHINSON, CITY OF
UTILITIES
CLOSED BOND FUNDS
169903
3/27/2012
5,000.00
HUTCHINSON, CITY OF
MISCELLANEOUS
ATM MACHINE
169904
3/27/2012
9.17
INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
POLICE ADMINISTRATI,
169905
3/27/2012
309.63
INTERSTATE BATTERYSYSTEM MINN
EQUIPMENT PARTS
STREETS & ALLEYS
169906
3/27/2012
41.68
JAKE'S PIZZA
OPERATING SUPPLIES
HCDC -EDA
169907
3/27/2012
2,757.26
JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
PARK ADMINISTRATIOI
169908
3/27/2012
556.50
A TAYLOR DIST OF MN
COST OF SALES -BEER
LIQUOR OPERATIONS
169909
3/27/2012
28,234.36
JOHNSON BROTHERS LIQUOR CO.
COST OF SALES - LIQUOR
LIQUOR OPERATIONS
169910
3/27/2012
3,617.23
L & P SUPPLY CO
RENTALS
STREETS & ALLEYS
(�`
169911
3/27/2012
215.09
LAB SAFETY SUPPLY INC
SAFETY SUPPLIES
WATER ADM
TRAVEL SCHOOL CONFERENCE
169912
3/27/2012
40.00
DRUG TESTING
LEVINE, ERIC
EMPL.HEALTH & INS. BENEFIT
169913
3/27/2012
136.00
ACCRUED LIFE INSURANCE
LEXISNEXIS
OTHER CONTRACTUAL
169914
3/27/2012
83.00
DUE FROM UTILITIES
LEXISNEXIS
CONTRACT REPAIR & MAINTENANCE
169915
3/27/2012
1,206.57
OPERATING SUPPLIES
LIFE INSURANCE COMPANY OF AMER
OPERATING SUPPLIES
169916
3/27/2012
803.22
PROFESSIONAL SERVICES
LIFE INSURANCE COMPANY OF AMER
DUES & SUBSCRIPTIONS
169917
3/27/2012
631.29
EMPL.HEALTH & INS. BENEFIT
LIFE INSURANCE COMPANY OF AMER
TRAVEL SCHOOL CONFERENCE
169918
3/27/2012
1,920.00
SMALL TOOLS
LINDER BUS COMPANY
COST OF SALES -WINE
169919
3/27/2012
21,943.79
PRINTING & PUBLISHING
LOCHER BROTHERS INC
STATE WATER TESTING FEE
169920
3/27/2012
24,085.00
LICENSES & TAXES
LOGIS
TRAVEL SCHOOL CONFERENCE
169921
3/27/2012
3,640.16
CONTRACT REPAIR & MAINTENANCE
MACTEK SYSTEMS INC
RECEIVED NOT VOUCHERED
169922
3/27/2012
450.00
PERMITS
MADINA HOSPITALITY GROUP LLC
MISCELLANEOUS
169923
3/27/2012
6.42
MAGNUSSON, BRIAN
169924
3/27/2012
22.66
MARSHALL CONCRETE PRODUCTS
169925
3/27/2012
10.54
MATHESON TRI -GAS INC
169926
3/27/2012
203.58
MAYTAG LAUNDRY & CAR WASH
169927
3/27/2012
40.00
MCLEOD COUNTY BAR ASSN
169928
3/27/2012
46.00
MCLEOD COUNTY RECORDER
169929
3/27/2012
96,932.65
MEDICA
169930
3/27/2012
154.63
MEHR, BRIAN
169931
3/27/2012
565.14
MENARDS HUTCHINSON
169932
3/27/2012
426.25
MES - MIDAM
169933
3/27/2012
336.36
MILLNER HERITAGE VINEYARD & WI
169934
3/27/2012
39.00
MINNEAPOLIS, CITY OF
169935
3/27/2012
40.71
MINNESOTA COUNTY ATTORNEY ASSN
169936
3/27/2012
7,473.00
MINNESOTA DEPT OF HEALTH
169937
3/27/2012
138.60
MINNESOTA DEPT OF HEALTH
169938
3/27/2012
175.00
MINNESOTA DEPT OF LABOR & IND
169939
3/27/2012
60.00
MINNESOTA SEEDING CONTRACTORS
169940
3/27/2012
2,185.60
MINNESOTA VALLEYTESTING LAB
169941
3/27/2012
3,550.00
MN DEPT OF NATURAL RESOURCES
169942
3/27/2012
123.82
MOTION INDUSTRIES INC
169943
3/27/2012
2,973.50
MOXIE MEDIA
169944
3/27/2012
14,350.00
MPCA
169945
3/27/2012
32.15
MPCA
TRAVEL SCHOOL CONFERENCE
WATER ADM
OTHER CONTRACTUAL
INVESTIGATION
DRUG TESTING
UNALLOCATED GENER,
EMPL.HEALTH & INS. BENEFIT
POLICE ADM INISTRATI,
EMPL.HEALTH & INS. BENEFIT
POLICE ADMINISTRATI'
ACCRUED LIFE INSURANCE
PAYROLL FUND B/S
OTHER CONTRACTUAL
YOUTH ACTIVITIES
COST OF SALES -BEER
LIQUOR OPERATIONS
DUE FROM UTILITIES
GENERAL FUND
CONTRACT REPAIR & MAINTENANCE
COMMUNICATIONS -A[
MEETINGS
LIQUOR OPERATIONS
OPERATING SUPPLIES
CIVIC ARENA
OPERATING SUPPLIES
CEMETERY
RENTALS
WASTEWATER ADMINI
PROFESSIONAL SERVICES
EVENTS CENTER ADM.
DUES & SUBSCRIPTIONS
LEGAL
DUE FROM HRA
GENERAL FUND
EMPL.HEALTH & INS. BENEFIT
POLICE ADMINISTRATI,
TRAVEL SCHOOL CONFERENCE
WASTEWATER ADMINI
OPERATING SUPPLIES
WASTEWATER ADMINI
SMALL TOOLS
RURAL FIREFIGHTERS
COST OF SALES -WINE
LIQUOR OPERATIONS
OTHER CONTRACTUAL
INVESTIGATION
PRINTING & PUBLISHING
POLICE PATROL ADMI[•
STATE WATER TESTING FEE
WATER ADM
LICENSES & TAXES
PARK ADMINISTRATIOI
LICENSES & TAXES
WASTEWATER ADMINI
TRAVEL SCHOOL CONFERENCE
CITY ENGINEER
OTHER CONTRACTUAL
WASTEWATER ADMINI
CONTRACT REPAIR & MAINTENANCE
WASTEWATER ADMINI
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
PROFESSIONAL SERVICES
HCDC -EDA
PERMITS
WASTEWATER ADMINI
MISCELLANEOUS
WASTEWATER ADMINI
169946
3/27/2012
400.00
MPCA
PERMITS
CITY ENGINEER
169947
3/27/2012
420.00
MUNOZ, AMBER
OTHER CONTRACTUAL
CIVIC ARENA
169948
3/27/2012
25.00
MWOA
DUES & SUBSCRIPTIONS
WASTEWATER ADMINI
169949
3/27/2012
1,340.00
NEW FRANCE WINE
COST OF SALES -WINE
LIQUOR OPERATIONS
169950
3/27/2012
20.30
O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
PARK ADMINISTRATIOI
169951
3/27/2012
148.63
OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
MOTOR VEHICLE - ADN
169952
3/27/2012
550.00
OSTLUND SUPPLY
FREIGHT
COMPOST MANUFACT
169953
3/27/2012
477.57
PAKOR INC
OPERATING SUPPLIES
MOTOR VEHICLE - ADN
169954
3/27/2012
192.67
PAULSON, JOHN
TRAVEL SCHOOL CONFERENCE
STORM WATER ADMIN
169955
3/27/2012
1,688.16
PAUSTIS & SONS WINE CO
COST OF SALES -WINE
LIQUOR OPERATIONS
169956
3/27/2012
24,754.10
PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
LIQUOR OPERATIONS
169957
3/27/2012
37,007.75
PIONEERLAND LIBRARY SYSTEM
OTHER CONTRACTUAL
LIBRARY
169958
3/27/2012
901.43
PREMIER TECH PACKAGING
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169959
3/27/2012
5,369.00
PROFESSIONAL WATER TECHNOLOGIE
CHEMICALS & PRODUCTS
WATER ADM
169960
3/27/2012
2,039.53
QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
WASTEWATER ADMINI
169961
3/27/2012
14,999.35
QUALITY WINE & SPIRITS CO.
COST OF SALES- LIQUOR
LIQUOR OPERATIONS
169962
3/27/2012
98.70
QUILL CORP
OFFICE SUPPLIES
INVESTIGATION
169963
3/27/2012
119.00
R & R SPECIALTIES INC
OPERATING SUPPLIES
CIVIC ARENA
169964
3/27/2012
59.96
RAININ INSTRUMENT, LLC
PROFESSIONAL SERVICES
WASTEWATER ADMINI
169965
3/27/2012
233.55
RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
169966
3/27/2012
491.35
RIDDELL ALL AMERICAN SPORTS CO
OPERATING SUPPLIES
YOUTH TACKLE FOOTB
169967
3/27/2012
183.21
RUNNING'S SUPPLY
OPERATING SUPPLIES
CIVIC ARENA
169968
3/27/2012
177.95
SALTMAN LLC
OPERATING SUPPLIES
CIVIC ARENA
169969
3/27/2012
125.10
SCHERMANN, SHANNON
TRAVEL SCHOOL CONFERENCE
COMMUNICATIONS -A[
169970
3/27/2012
25,275.20
SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
HATS OPERATIONS
169971
3/27/2012
64.13
SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
LIQUOR OPERATIONS
169972
3/27/2012
49.95
SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
LEGAL
169973
3/27/2012
100.00
SELLNER, LYNNAE
OTHER CONTRACTUAL
CIVIC ARENA
169974
3/27/2012
8,400.00
SHAKOPEE, CITY OF
MISCELLANEOUS
INVESTIGATION
169975
3/27/2012
100.00
SHAW, KAREN
PROFESSIONAL SERVICES
SENIOR CITIZENS CENT
169976
3/27/2012
22,613.18
SHI INTERNATIONAL CORP
DUE FROM UTILITIES
GENERAL FUND
169977
3/27/2012
38.00
SHRED -IT USA INC
REFUSE - RECYCLING
POLICE ADMINISTRATI,
169978
3/27/2012
3,486.22
SOUTHERN WINE & SPIRITS OF MN
COST OF SALES - LIQUOR
LIQUOR OPERATIONS
r
169979
3/27/2012
5,000.00
SOUTHWEST INITIATIVE FOUNDATIO
SOUTHWEST MN FOUNDATION
HCDC -EDA
RECEIVED NOTVOUCHERED
169980
3/27/2012
188.78
RECEIVED NOT VOUCHERED
SPS COMMERCE
OPERATING SUPPLIES
169981
3/27/2012
400.78
DUE FROM UTILITIES
STANDARD PRINTING
HRA ADMINISTRATION FEE
169982
3/27/2012
1,860.34
REPAIR & MAINTENANCE SUPPLIES
STAPLES ADVANTAGE
OPERATING SUPPLIES
169983
3/27/2012
347.04
RECEIVED NOT VOUCHERED
STRATEGIC EQUIPMENT
PROFESSIONAL SERVICES
169984
3/27/2012
119.00
MOTOR FUELS & LUBRICANTS
SUN PATRIOT NEWSPAPERS
OPERATING SUPPLIES
169985
3/27/2012
4,980.59
TALEO CORPORATION
LIQUOR OPERATIONS
169986
3/27/2012
1,215.00
CIVIC ARENA
TASC
LIQUOR OPERATIONS
169987
3/27/2012
99.75
COMPOST FUND B/S
TASC
LIQUOR OPERATIONS
169988
3/27/2012
82.00
LIQUOR OPERATIONS
TEK MECHANICAL
LIQUOR OPERATIONS
169989
3/27/2012
1,615.40
STREETS & ALLEYS
TESSMAN COMPANY
FINANCE - ADMINISTRi
169990
3/27/2012
497.75
THOMSON WEST
169991
3/27/2012
2,931.50
TITAN MACHINERY
169992
3/27/2012
725.00
TKDA
169993
3/27/2012
166.80
TKO WINES
169994
3/27/2012
24,132.75
TREBELHORN & ASSOC
169995
3/27/2012
112.02
TRI COUNTY WATER
169996
3/27/2012
4,328.44
U.S. WATER SERVICES
169997
3/27/2012
9,987.20
VIKING BEER
169998
3/27/2012
328.55
VIKING COCA COLA
169999
3/27/2012
197.72
VIKING SIGN & GRAPHICS INC
170000
3/27/2012
912.96
VINOCOPIA INC
170001
3/27/2012
253.43
WASTE MANAGEMENT OF WI -MN
170002
3/27/2012
6,474.00
WEBB PALLET
170003
3/27/2012
60.00
WELCOME NEIGHBOR
170004
3/27/2012
637.24
WEST PUBLISHING PAYMENT CTR
170005
3/27/2012
3,588.10
WINE COMPANY, THE
170006
3/27/2012
2,353.50
WINE MERCHANTS INC
170007
3/27/2012
12,514.46
WIRTZ BEVERAGE MINNESOTA
170008
3/27/2012
212.76
ZEP MANUFACTURING CO
170009
3/27/2012
40.33
STAPLES ADVANTAGE
Grand Total
J
Payment Instrument
Totals
f�
Check Total
Total Payment
576,490.61
576,490.61
RECEIVED NOTVOUCHERED
COMPOST FUND B/S
OPERATING SUPPLIES
LIQUOR OPERATIONS
RECEIVED NOT VOUCHERED
REFUSE FUND B/S
OPERATING SUPPLIES
LIQUOR OPERATIONS
ADVERTISING
EVENTS CENTER ADM.
DUE FROM UTILITIES
GENERAL FUND
HRA ADMINISTRATION FEE
POLICE ADMINISTRATI,
FLEX ADMINISTRATION FEE
POLICE ADMINISTRATI,
REPAIR & MAINTENANCE SUPPLIES
POLICE BUILDING MAII
OPERATING SUPPLIES
PARK ADM I NISTRATIO I
OPERATING SUPPLIES
LEGAL
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
PROFESSIONAL SERVICES
AIRPORT CONSTRUCTII
COST OF SALES -WINE
LIQUOR OPERATIONS
MOTOR FUELS & LUBRICANTS
HATS OPERATIONS
OPERATING SUPPLIES
COMPOST MANUFACT
CHEMICALS & PRODUCTS
WASTEWATER ADM INI
COST OF SALES -BEER
LIQUOR OPERATIONS
COST OF MIX & SOFT DRINKS
LIQUOR OPERATIONS
REPAIR & MAINTENANCE SUPPLIES
CIVIC ARENA
COST OF SALES - LIQUOR
LIQUOR OPERATIONS
UTILITIES
CEMETERY
RECEIVED NOT VOUCHERED
COMPOST FUND B/S
ADVERTISING
LIQUOR OPERATIONS
OPERATING SUPPLIES
LEGAL
COST OF SALES -WINE
LIQUOR OPERATIONS
COST OF SALES -WINE
LIQUOR OPERATIONS
COST OF SALES- LIQUOR
LIQUOR OPERATIONS
EQUIPMENT PARTS
STREETS & ALLEYS
OFFICE SUPPLIES
FINANCE - ADMINISTRi
ELECTRONIC FUNDS TRANSFERS
3/27/2012
TAX
FUND
PAYABLE TO
FUEL
HATS
MN DEPT OF REV
SALES TAX
LIQUOR
MN DEPT OF REV
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
SALES & USE TAX
WATER SEWER CREEKSII
MN DEPT OF REV
AMOUNT
$1,260.56
$34,158.00
$486.00
$10,906.00
$46,810.56
`l Lee
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 03/23/2012
Period Ending Date: 03/17/2012
$51,291.55 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,634.45 MN Department of Revenue
State Withholding Tax
$38,897.36 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,898.97 TASC
Employee Flex Spending Deductions
$6,220.49 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$112,714.70 Total Electronic Funds Transfer
q (-.,o-)
)Q� MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and City Council
FROM: Chief Dan Hatten
DATE: March 8, 2012
RE: Consent Agenda — Intoxicating Liquor License /Marcella Hagen
A background check was conducted on Marcella Hagen for the purpose of obtaining a
liquor license in the City of Hutchinson. Marcella Hagen and her husband, Craig
Hagen, plan to open Krazy Ivan's in the basement at 101 Park Place. All of the forms
and releases were signed by Marcella, therefore a background check was only
completed on her. It should be noted that the Hagen's formerly operated Hojie's
Restaurant in Dassel.
Ms. Hagen, who resides in rural Dassel, does not have a criminal history or any
violations on her driving record and Hutchinson Police Services has not had contact
with her. A records check was also conducted through Meeker County and they have
not had contact with her as an offender. There were no liquor license violations at their
business.
A records check was conducted through the City of Dassel and it was learned that the
Hagen's did have a liquor license for 3.2 malt beverages from December 2008 to June
2009. Hojie's closed sometime in late 2009:
A records check also discovered Marcella Hagen has been named as a defendant in
four civil judgments since 1998. Two of those judgments have yet to be satisfied. One
of these dealt with Ms. Hagen's previous restaurant_
The civil judgments do not preclude her from receiving a liquor license. I acknowledge
the issues with her financial history but do not see that there are any other issues that
would preclude her from receiving the liquor license.
/blm
2012 -01 -0003
2t)
Application for On -Sale Intoxicating Liquor License
This form was prepared by the City of Hutchinson and the
Minnesota Bureau of Criminal Apprehension, Department
of Public Safety, pursuant the Minnesota Statutes, 1976,
Section 340.13, for purposes of background investigation.
It does not supersede any laws, rules or regulations of the
Division of Liquor Control regarding the issuance of liquor
licenses. Failure to provide information requested may
result in denial of the application.
1. �✓G � ,r 1 �1,54,�/ .s
Trade Name
2. �/ / .�� /Z - �20/-3
LicensinPeriod
3. Type of Application: )( NEW ❑ RENEWAL ❑
Name of Applicant
s. /vl 1/g1-v
Home Address
6. 7.
Citizenship Place of Birth
Legal Description
-2Z%7 Z,)/z-
Dat6 of Application
TRANSFER
/Z -Zv3- / � Sys'
Phone
State Zip Code
8.
Date of Birth
10. List Owners of building or premises to be licensed: fy -5<?,A L.(ZLtI C/
11. List all partners, officers or directors, if corporation:
Name
l6 /�l fie✓
/lei
7- 'c✓
Address Date of Birth
0
■
I
13. Present ownership in any other liquor establishment: &U
14. Present ownership in any other restaurant or food business: //O
15. Three usiness References: /
IAIck 61456veI - Sys tN" 54- 'i- 40'ey J "cam 32o ZeY 37c'z
►F1
Corporate or Partnership Title
17. /6/ Tj teol S '74v-O/ it)E�-cy W,✓ s S 3Sv
Corporate or Partnership Address
18. If this is a transfer application give name, address, of person(s), partnership or
corporation holding license for the past year:
Nv
Name Address
19. Who owns the bar /tavern
20. Are you a Minnesota resident? X YES ❑ NO
From To
21. Residential Address for the past five (5) years: 674 9c �?17 ft¢t1� �i7r w�c SS 32Y
22: Three personal references:
N e Address Phone
jy/c/ 3" eV -s z
2. x2g s?e(. / rJ - . /-79T7
3.9
tz,,' r c -- /t P s o c /-I-, ✓X ri 6 /Z- `X6 "736
23. Employment for the past five years:
Name of Emplo er
I.r�FcJ - 2,�'41tisC""'. "XzAl .sY3'�V - l
-✓.tsj�=4 ✓ti✓ - /?�/ -s
24. Any convictions other than minor traffic: //y
Phone
iz� s57 -991y
25. This application must be accompanied by detailed statement of net worth and last
year's tax return and statement of method of payment for business, fixtures and
inventory.
26. Applicant, and his associates in this application, will strictly comply with all the laws
of the State of Minnesota governing the taxation and the sale of intoxicating liquor;
rules and regulations promulgated by the Liquor Control Commissioner; and all
ordinances of the municipality; and I hereby certify that I have read the foregoing
questions and that the answers to said questions are true of my own knowledge. I
further understand that an investigation fee not to exceed$500.00 shall be charged an
application by the city or county if the investigation is required outside the state. I
further understand the ordinances of the City of Hutchinson regarding the operation
of on -sale liquor licenses an4gr,�e to abide by them.
.
rr na of App scant Date
G r-
\�
CGCG�-
ub ribed and sworn to before me this
day of 20AI.
Notary Public Ma iSSA STS
NOTM iX18 31.28
My Commission expires: -1 1' 1.3— My �, . eyp. Jam 01
0
On Sale 3.2 Malt Liquor
License Fee: $425.00
I I 1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 /Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 30 days before City Council Meeting in order to be considered
Business/Applicant Information
i Z �VAGI ,.
(�/Z-Za-?-
Business Name
nn�� ��//
�C 7a S
Business Address
rr � Phone Number
�I�t- Gl jc. .c) 5 3,0
City State Zip
Title
�(Cre Care
Name
7lee of Business
Checklist
lt/!4 ✓Ce /(u lutes y4GcL/
61Z-ZrV -3 ?�G
/ Applicant Name
Phone Number
Applicant Address
City State Zip
❑ yes ❑ no
Application completed in full and signed by applicant:
Corporate Information
Corporate Name
Phone Number
/C,/ S- t`,tad 5,
Corporate Address
Su /cti-
. - V4C4 /tSo�/
City
S S ?s- �
State
zip
Officer(s) /Owner(s) of the Organization/Business (i necessa , list additional names on se arate sheet
Name
64/C l i4 G
Title
UrCe f
rr Name
Oq ��H7 1l,iq CC:'y
Title
�(Cre Care
Name
Title
Checklist
;),
The following items need to be completed and /or attached in order for the application to be processed:
Certificate of insurance covering the license period:
Oyes ❑ no
Application fee paid in full (check or money order):
❑ yes ❑ no
Application completed in full and signed by applicant:
❑ yes ❑ no
The above listed business hereby applies for a license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT
LIQUOR, as the same are defined by law, for consumption "ON' those certain premises in the City of Hutchinson described
above at which place said applicant operates the business listed above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of(21
years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted.
Cry of Hutchinson
Applicanon for 3.1.Malt
Liquor License - On -Sale
Page 2 of 2
That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant
or any interest therein.
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. i%
-
Date
Police Chief Recommendation
❑ approved 0 denied Notes:
Police Chief Signature Date
r
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Public Hearing for Pavement Management — Phase I
(Letting No. 3/Project No. 12 -04)
DATE: March 27, 2012
City staff administered a neighborhood meeting on Thursday, March 1 st, with property owners adjacent to the proposed
project referenced above. Please see the attached Neighborhood Meeting Notice and Neighborhood Meeting Information
Sheet documents (both documents provided to adjacent property owners). The project estimated assessment amounts
were provided to adjacent property owners within the public hearing notice mailing.
Following a brief project overview by City staff and potential public comments, staff will request that the City move
forward with the final preparation of project plans /specifications and future advertisement for bids. The anticipated bid
opening date is April 26, 2012 at 10:30 am.
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
RESOLUTION NO. 13980
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 3 1PROJECT NO. 12-04
WHEREAS, a resolution of the City Council adopted the 28th day of February, 2012, fixed a date for a
Council Hearing on the following improvements:
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
(Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and Northwoods
Avenue NE (Maple to approximately 1 19' West of Walnut); roadway rehabilitation /reconstruction and
utility infrastructure installations by construction of storm sewer, drain tile, watermain, sanitary sewer,
surface reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 28th day of February
2012.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 27th day of March 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
ME
RESOLUTION NO. 13981
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.3 /PROJECT NO. 12 -04
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following
described improvement:
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
(Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and Northwoods
Avenue NE (Maple to approximately 119' West of Walnut); roadway rehabilitation /reconstruction and
utility infrastructure installations by construction of storm sewer, drain tile, watermain, sanitary sewer,
surface reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering /Public Works until 10:30 am on Thursday, April 26, 2012, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, June 12, 2012 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 27th day of March 2012.
Mayor: Steven W Cook
City Administrator: Jeremy J. Carter
19%)
03/22/2011
Neighborhood Meeting Notice (revise
Letting No. 3 /Project No. 11 -04
2011 Pavement Management Program Phase 1
Wednesday, March 23rd ♦ 5:30 to 7: 00 PM (presentation @ 5.45)
Hutchinson City Center ♦ Council Chambers
PROPOSED STREET IMPROVEMENTS
The City of Hutchinson is considering pavement rehabilitation measures at several locations this
summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb
replacements, and limited utility improvements. These streets have been identified as needing
repair by the City's Pavement Management Program. Per City staffs review, these roadways are
being selected for improvement during the 2011 construction season based on the current pavement
condition and the timing of the most cost - effective improvement method. At this point, these
proposed project areas are only being considered and are subject to not being addressed this
summer /fall depending on City funding limitations.
The existing street surfacing is severely deteriorated and concrete curb movement/failure is evident
along specific areas of the proposed improvements. Some of the pavement/curbing issues are due to
poor drainage both above and below the roadway surface. These segments of roadway have aged to
the point where preventive maintenance measures would not adequately repair the current surface or
be cost - effective.
The proposed improvements are proposed to be a rehabilitation method that may include
reclaiming/removing the existing pavement section, grading, minimal /complete curb replacement,
draintile installation (with sump pump service stubs) and new pavement surfacing. The specific
pavement rehabilitation method may vary depending on the existing street conditions. The
proposed pavement rehabilitation methods are proven to be effective, thus resulting in a longer -
lasting pavement surface. This rehabilitation approach also has shown to be relatively cost -
effective by extending roadway lifecycles up to approximately 20 years.
ASSESSMENTS
This proposed rehabilitation work is considered to be a maintenance project, thus a portion of the
total cost of these improvements (typically 50% for street improvements) will be assessed to the
adjacent private properties on a street - frontage basis. Estimated assessment amounts will be
provided at the Neighborhood Meeting.
Ow)
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process (to occur Wednesday, March 23`a)
This meeting will be an informal discussion regarding the project with City staff, to get preliminary
information regarding what the project is proposed to include and to receive a very preliminary
estimate of what assessments may be. Due to the project being in a fairly early stage, these
estimates may be fairly broad. This informal discussion will allow individual questions /comments
to be heard and for a general review of the project to occur prior to the first official hearing required
by assessment procedures.
The first official hearing, the Public Hearing, is currently scheduled for the City Council meeting
on April 12, 2011, at 6:00 PM. This meeting will be televised and is the formal presentation of the
proposed project to the Council. Public input time is included and welcomed. Approval at this
hearing does NOT mean that the project will be constructed. This will be the point at which a
formal decision will be made by the City Council as to whether or not staff should move on to the
next step of completing the plans and specifications and getting actual bids for completing the work.
The second official hearing, the Assessment Hearing, would be called after receiving the bids
(scheduled for Tuesday, May 10'"). Staff would prepare actual proposed assessments for each
property, and send them out in advance of the meeting. Property owners will then be given the
opportunity to comment on the merits of both the project and the proposed amount of the
assessments. Questions, thoughts and concerns regarding the project or associated assessments
would be heard by the City Council, and official action on whether or not to award the work for
construction would be taken. To formally contest an assessment, a written/signed objection letter
must be provided to the City Administrator prior to or at the Assessment Hearing. This action then
allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator
within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and
filing such notice with the District Court within ten days after service upon the Mayor or City
Administrator.
GENERAL INFORMATION
At this time, project construction is anticipated to start in early June and be completed by
September 2, 2011. Please feel free to contact Kent Exner /City Engineer at 234 -4209 or
kexner@ci.hutchinson.mn.us if you have any questions or comments you would like addressed. We
look forward to discussing the proposed improvements with you on Wednesday, March 23`a
Thank you for your time and consideration!
March 23, 2011 ♦ 5:30 — 7:00 PM ♦ City Council Chambers
Proiect Scope
STREET REHABILITATION — Kouwe Street NW (TH 7/22 to 5�h Ave), Water Street NW (TH 7/22 to 5°h Ave)
and James Street NW (TH 7/22 to 5th Ave) - Pavement reclamation/reconstruction, sanitary sewer main/services, water
main/services, storm sewer, draintile w /sump pump services, grading, subgrade correction, select granular base, aggregate
base, concrete curb and gutter, bituminous surfacing (4" total thickness), landscaping and seeding w/hydro- mulch.
Estimated Project Costs & Financin¢
$
Estimated Construction Cost
$ 357,000
Estimated Project Expenses
$ 95.680
Estimated Total Project Cost
$ 452,680
City Bonding
$
109,880
Improvement Assessments
$
142,800
Wastewater Fund
$
50,000
Water Fund
$
50,000
Stormwater Fund
$
100.000
Estimated Financing
S
452,680
City Pays For
• Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
• Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
• Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost
• Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
• Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
• Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
• Residential/Commercial Streets —
about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley
Recon costs
• Water /Sanitary Sewer Services -
in areas of new main construction ($750- 1250/1 '/2" water, $1750- $2250/6" water (deferred),
$1,500- 2000/6" sewer)
• Total Proposed Assessment Rates
• Street Rehabilitation
$47.50/Frontage Foot
• Partial Street Reconstruction
$60.00/Frontage Foot
• Full Street Reconstruction
$80.00/Frontage Foot
• Mill & Overlay
$30.00/Frontage Foot
• Alley Reconstruction
$40.00/Frontage Foot
• Estimated Total Assessment for Typical City Lot (66' width)
• Street Rehabilitation w/o sanitary sewer & water services $3,135
• Street Rehabilitation w /sanitary sewer & water services (Water St.) $5,885 (potentially $2,000 deferred)
• NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %).
Proiect Nei!hborhood Meeting Notice
Letting No. 3/Project No. 12 -04
2012 Pavement Management Program Phase 1
Thursday, March I s` ♦ 5:30 to 6:30 PM (presentation @ 5:40)
Hutchinson ON Center (111 Hassan St. SE) ♦ Council Chambers
PROPOSED STREET IMPROVEMENTS
The City of Hutchinson is considering pavement rehabilitation measures at several locations this
summer to address deficiencies in existing pavement conditions, sump pump drainage, failed curb
replacements, and limited utility improvements. These streets have been identified as needing
repair by the City's Pavement Management Program. Per City staff's review, these roadways are
being selected for improvement during the 2012 construction season based on the current pavement
condition and the timing of the most cost - effective improvement method. At this point, these
proposed project areas are only being considered and are subject to not being addressed this
summer /fall depending on City funding limitations.
The existing street surfacing is severely deteriorated and concrete curb movement/failure is evident
along specific areas of the proposed improvements. Some of the pavement/curbing issues are due to
poor drainage both above and below the roadway surface. These segments of roadway have aged to
the point where preventive maintenance measures would not adequately repair the current surface or
be cost - effective.
The proposed improvements are proposed to be a rehabilitation method that may include
reclaiming/removing the existing pavement section, grading, minimal/complete curb replacement,
draintile installation (with sump pump service stubs) and new pavement surfacing. This proposed
pavement rehabilitation method is proven to be an efficient construction approach and also has
shown to be relatively cost - effective by extending roadway lifecycles approximately 20 to 40 years.
ASSESSMENTS
This proposed rehabilitation work is considered to be a maintenance project, thus a portion of the
total cost of these improvements (typically 50% for street improvements) will be assessed to the
adjacent private properties on a street - frontage basis. Estimated assessment amounts will be
provided at the Neighborhood Meeting. Also, please note that certain property owners may be
eligible for deferral of an assessment depending on their age, defined disability limitation and/or
military service status as outlined within Minnesota Statutes and City Policy. Additional
information regarding assessment deferral opportunities is available at the Finance Dept. office
(City Center building).
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process and, as noted previously, is scheduled to
occur Thursday, March I". This meeting will be an informal discussion regarding the project with
City staff, to get preliminary information regarding what the project is proposed to include and to
receive a very preliminary estimate of what project special assessments may be. Due to the project
being in a fairly early development stage, these estimates may be fairly broad. This informal
discussion will also allow individual questions /comments to be heard and for a general review of
the project to occur prior to the first official hearing required by special assessment procedures.
The first official hearing, the Public Hearing, is currently tentatively scheduled for the City
Council meeting on March 27, 2012, at 6:00 PM. This meeting will be televised and is the formal
presentation of the proposed project to the Council. Public input time is included and welcomed.
Approval at this hearing does NOT mean that the project will be constructed. This will be the point
at which a formal decision will be made by the City Council as to whether or not staff should move
on to the next step of completing the plans and specifications and getting actual bids for completing
the work.
The second official hearing, the Assessment Hearing, would be called after receiving the bids (mid
June). Staff would prepare actual proposed assessments for each property, and send them out in
advance of the meeting. Property owners will then be given the opportunity to comment on the
merits of both the project and the proposed amount of the assessments. Questions, thoughts and
concerns regarding the project or associated assessments would be heard by the City Council, and
official action on whether or not to award the work for construction would be taken. To formally
contest an assessment, a written/signed objection letter must be provided to the City Administrator
prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an
assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of
the appeal upon the Mayor or City Administrator within 30 days after the adoption of the
assessment (typically the Assessment Hearing date) and filing such notice with the District Court
within ten days after service upon the Mayor or City Administrator.
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the summer of 2012. The project
should be completed within one construction season (weather dependent). At this time, we
encourage adjacent property owners to plan for the relocation of irrigation systems, invisible dog
fences, personal landscaping features, etc. from the roadway right -of -way (typically extends 15'
from the street edge).
GENERAL INFORMATION
Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexner&ci.hutchinson.mn.us if
you have any questions or comments you would like addressed. We look forward to discussing the
proposed improvements with you on Thursday, March 1St
Thank you for your time and consideration!
4z-�Syj &-(0
March 1, 2012 ♦ 5:30 — 6:30 PM ♦ City Council Chambers
Proiect Scone
STREET REHABILITATION — Ash Street NE ( Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
( Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Ehn) and Northwoods Avenue NE (Maple to approximately
119' West of Walnut); roadway rehabilitation/reconstruction and utility infrastructure installations by construction of storm sewer, drain tile,
watermain, sanitary sewer, surface reclamation/removal, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous
surfacing, restoration and appurtenances.
Estimated Proiect Costs & Financine
Estimated Construction Cost $ 600,800
Estimated Project Expenses $ 159,192
Estimated Total Project Cost $ 759,992
City Bonding
$
399,992
Improvement Assessments
$
200,000
Wastewater Fund
$
10,000
Water Fund
$
50,000
Stormwater Fund
$
100,000
Estimated Financing
$
759,992
City Pays For
• Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
• Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
• Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost
• Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
• Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
• Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
• Residential/Commercial Streets —
about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and Alley
Recon costs
• Water /Sanitary Sewer Services - in
areas of new main construction ($750 - 1250/1 '' /a" water, $1750- $2250/6" water (deferred),
$1,500- 2000/6" sewer)
• Total Proposed Assessment Rates
o Street Rehabilitation
$47.50/Frontage Foot
o Partial Street Reconstruction
$60.00/Frontage Foot
o Full Street Reconstruction
$80.00/Frontage Foot
o Mill & Overlay
$30.00/Frontage Foot
o Alley Reconstruction
$40.00/Frontage Foot
• Estimated Total Assessment for Typical City Lot (66' width)
o Street Rehabilitation $3,135
• NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %).
V'3�s-o sa)
Marc A. Sebora, City Attorney
Office of the City Attorney 111 Haan street SE
Hutchinson, MN 55350 -2522
320 - 587 - 5151 /Fax 320 - 234 -4201
TO: Mayor & City Council
FROM: Marc A. Sebora, City Attorney
SUBJECT: Crow River Winery
DATE: March 23, 2012
The Crow River Winery is requesting to dispense wine at the Bring it Home Expo that is being
held at the McLeod County Fairgrounds on April 16, 2012. Crow River Winery currently holds
an on -sale intoxicating liquor license issued to them by McLeod County
Both state statute and Hutchinson City Code, specifically Minn. Stat. 340A.404 and Hutchinson
City Code Section 112.086, allow an on -sale intoxicating liquor license holder from an adjacent
municipality to dispense liquor at a municipally -owned sports, cultural or convention center.
The McLeod County Fairgrounds, as well as the Hutchinson Event Center and Burich Arena, are
classified by the State of Minnesota as municipally -owned sports, cultural or convention centers.
Hutchinson City Code Section 112.086 requires that the Council provide the authorization to
such a license holder to dispense liquor in this regard.
Staff has reviewed Crow River Winery's request, as well as the applicable statute and City Code,
and has no issue with the Council authorizing such activity. However, the Council may wish to
consider placing conditions upon its approval, such as the Crow River Winery listing the City of
Hutchinson as an additional insured on their insurance policy.
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W i n e r%
March 23, 2012
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Re: Hutchinson Bring it Home Expo
Sirs:
Crow River Winery would like to request permission from the City to do wine sampling & tasting at the
Bring it Home Expo on April 21, 2012 from 9:00 AM to 4:00 PM, which is sponsored by the Hutchinson
Area Chamber CVB and which will take place at McLeod County Fairgrounds.
Crow River Winery is a locally- owned, operated and licensed Minnesota Farm Winery:
Type Code: FWN
Winery License Number: 6302011
Permit Number: 80780
TTB Registry Number: BWN- MN15039
You cooperation in this matter will allow us to become a more active member of the Hutchinson
Community and to make the Bring it Nome Expo an exceptional experience to all who attend.
Best Regards,
Michael J. McBrady
and the Crow River Winery Staff
Business Office Address: WineryNineyard Address:
Crow River Winery, LLC Crow River Winery, LLC
20855 Kensington Blvd. 14848 Highway 7 East
Lakeville, MN 55044 Hutchinson MN 55350
Av ® CERTIFICATE OF LIABILITY INSURANCE
F DATE 6/23/2011p
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the poltey(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terns and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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AUTHORIZED REPRESENTATIVE
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Memorandum
TO: Mayor and City Council
FROM: Administrative Staff
RE: Review of City Council Policies 1.01 and 1.03
DATE: March 22, 2012
Attached are the following City Council policies:
1.01 TEAM MANAGEMENT
1.03 COUNCIL MINUTE KEEPING
As part of the initiative to review City policies on a regular basis, the above noted policies are
included in the City Council packet for your review. Staff is recommending no changes to the
language included in these policies.
The City Administrator will address any questions of the Council regarding these policy
documents at the Council meeting on March 27.
Encl.
�ILb)
Policy No. 1.01
CITY OF HUTCHINSON
POLICY
-CITy COUNCIL-
TEAM MANAGEMENT NO. 1.01
DATE 1988: 1995 SOURCE ADMINISTRATION
The City of Hutchinson will utilize the concept of team management. It is the city's goal
to use this concept in policy- making and decision - making from the city council level to
the rank and file level as much as possible.
The concept of team management simply means that a group of employees is used to
identify problems, gather the data on the problems, discuss alternate solutions, and
implement the solution which they feel will best solve the problem and evaluate and
critique their process. This includes the methods of handling citizen complaints to
council members and city employees. Team building is based on the idea that the best
efforts of all the team members can be maximized into a team effort which will be a
better effort than that of any of the individuals on the team.
It is the desire of the City of Hutchinson to use team management whenever possible in
its decision making. The city council and city staff are already making use of this
concept in council activities. All department heads and their staff members who are
involved in decision making should be making use of the team concept wherever they
can identify a problem that has to be solved. The employees who must deal daily with
departmental conditions and decisions of the department heads should have some
input on these decisions, at least to the point of keeping the communication lines open.
Evaluation of the team management concept is part and parcel of the annual
performance review.
1, L6)
Policy No. 1.03
CITY OF HUTCHINSON
POLICY
-CITY COUNCIL-
COUNCIL MINUTE KEEPING NO. 1.03
DATE 1988: 1995
SOURCE ADMINISTRATION
All city council meetings shall be audio or video taped, including closed city council
meetings. Such tapes shall be kept for a period of 6 years and then may be re -used.
The city council secretary shall take minutes in sufficient form to meet the requirements
of Roberts Rules of Order, and rely on the parliamentarian (city attorney) to determine
the sufficiency of the minutes. The entire city council can determine if any given item
should have detail in addition to the minimum established by Roberts Rules of Order,
and as interpreted by the parliamentarian.
1 I U)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, January 17, 2012
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members
present: Raymond Norton, Christie Hantge, Bill Arndt, Dean Kirchoff, Jim Fahey, Dave Johnston
and Chairman Lofdahl. Absent: None Also present: Dan Jochum, Planning Director, Kent Exner,
City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. OATH OF OFFICE OF NEW PLANNING COMMISSIONER BILL ARNDT
4. CONSENT AGENDA
a) Consideration of Minutes dated December 20, 2011
Mr. Kirchoff moved to approve the consent agenda as submitted. Seconded by Mr. Norton, the
consent agenda was approved unanimously
S. PUBLIC HEARINGS
a) AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067 (C) ADDING LANGUAGE
TO ALLOW BY CONDITIONAL USE PERMIT A TOWING COMPANY WITH
IMPOUND /OUTDOOR STORAGE LOT IN THE 1 -1 (LIGHT INDUSTRIAL DISTRICT)
REQUESTED BY MARK SHOUTZ, APPLICANT
Chairman Lofdahl opened the hearing at 5:32 p.m. with the reading of publication #7910 as
published in the Hutchinson Leader on January 8, 2012.
Mr. Jochum explained the applicant has requested an ordinance amendment to add towing
company offices with impound lots to the 1-1 (Light Industrial Park District) zoning district as a
conditionally permitted use. If the ordinance amendment is approved, the applicant will need to
apply for a conditional use for the specific site. He stated their intention is to begin a towing and
outside storage business in conjunction with the existing full service repair shop and set up of
emergency vehicles. He reminded the Commissioners they should consider the proposed use
with the purpose of the 1 -1 zoning district. The ordinance would meet requirements of the 1 -1
district. Staff would recommend approval of the amendment as drafted. Mr. Jochum suggested
to change wording to "towing company buildings with impound lots." He reminded the
commissioners that this ordinance would be for all 1 -1 districts in the community. He stated the
fence must be constructed of wood or equivalent material and not chain link with slats
intertwined in the chain link. He explained the reason for changing the wording to building
instead of office.
Mr. Arndt made a motion to close the hearing. Seconded by Ms. Hantge, the hearing closed at
5:38 p.m. Mr. Fahey made a motion to recommend approval of the request with staff
recommendations and the wording change. Seconded by Ms. Hantge, the motion carried
unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent
Minutes
Planning Commission — January 17, 2012
Page 2
agenda at their meeting held January 24, 2012, with the second reading on February 14, 2012,
in the Council Chambers at 5:30 p.m.
b) CONDITIONAL USE PERMIT TO ALLOW A TOWING COMPANY WITH
IMPOUNDIOUTDOOR STORAGE LOT IN THE 1 -1 (LIGHT INDUSTRIAL) DISTRICT AT 125
MICHIGAN STREET S.E. REQUESTED BY MARK SHOUTZ
Chairman Lofdahl opened the hearing at 5:39 p.m. with the reading of publication #7910 as
published in the Hutchinson Leader on January 8, 2012.
Mr. Jochum explained the applicant is requesting a conditional use permit to allow an impound
lot/outdoor storage lot located at 125 Michigan Street S.E. He reported the applicant proposes
to keep the office at his present business location at 490 Hwy 7 E and will be constructing a
176'x 225' fenced and partially paved impound lot. The fence is proposed to be at least 6 feet in
height, constructed of wood, and be 100% opaque. The applicant proposes to utilize the
property as an impound lot, as well as storage for vehicles and recreational vehicles and boats.
All of these items would be shielded by the 6 foot high opaque fence as required by City Code.
Mr. Jochum commented that staff believes that the proposed application is an appropriate use
for this zoning district. However, staff had several concerns about the aesthetics of this site and
ensuring that the site did not turn into a salvage yard situation. Staff believes the 6 foot opaque
fence will take care of the majority of the screening issues, however for larger vehicles and RV's
the screening may not be sufficient. In the case of the larger vehicles, staff recommends they
are parked to the rear of the property so they aren't as visible. Mr. Jochum explained staff was
concerned about gas, oil, and other fluids leaking off of vehicles. Staff recommends that any
vehicles that are damaged and /or showing signs of leaking fluids have a catch pan underneath
to contain any of these fluids. There was concern that without some type of improved surface
that the impound /storage lot would become muddy and potentially have erosion and runoff
issues. The zoning ordinance does specify there should be a bituminous or 6" base of gravel
parking surface. Because of requirements contained within the zoning ordinance, a 6 inch
gravel base is required for anywhere vehicles, trailers, boats, RV's, etc. are being parked on or
driven on. Mr. Jochum explained the driveway and a parking area in front of the building must
be hardsurfaced.
Staff finds that the request would meet the requirements of granting a conditional use permit
(Section 154.170) and recommends approval subject to the following findings and conditions:
1. City Council has considered the recommendation of the Planning Commission and the effect
of the proposed use on the health, safety, and welfare of the occupants of the surrounding
lands, existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and the effect of the use on the Comprehensive Plan.
2. The Council has determined that the proposed use is in harmony with the general purpose
and intent of the Zoning Ordinance and the Comprehensive Plan.
3. The 6 foot opaque /wood fence must be completed around the entire lot by April 30, 2012.
4. A 6 foot opaque /wood fence is required on the south side of the lot and must be a minimum
of 3 feet off the property line. The Utilities Commission chain link fence is not acceptable for
the fencing requirement.
5. Damaged vehicles must be placed on the hardsurfaced areas with containers to catch any
leaking of oils, etc from vehicles to protect property from ground pollution.
6. Driveway and parking area in front of building must be paved. The parking area must be at
least 30'x44' to accommodate three 9'x20'parking stalls in addition to the commensurate
drive isle /turnaround area. The driveway must be at least 20' wide and be located 10' off of
the property line. The driveway shall go from the street to the impound /storage lot gate.
Minutes
Planning Commission — January 17, 2012
Page 3
The parking lot and driveway shall be paved by June 30, 2012. A site plan indicating where
the parking lot and driveway are being located will need to be submitted for review by the
City prior to a permit being issued for these items.
7. The area of the impound /storage lot that is planned to have vehicles parked on it must be
improved with a 6" gravel surface to meet the minimum requirements of the Zoning
Ordinance.
8. The business shall have no outside storage of salvaged vehicles or parts of motor vehicles.
or unlicensed vehicles.
9. Parking of semi trucks and trailers is prohibited due to the large size of these vehicles and
the difficulty screening this type of vehicle.
10. Vehicles that are taller than the 6 foot fence shall be parked to the rear of the lot so as not to
be as visible.
11. If the appearance of the impound /storage lot is not neat and tidy or is unsightly, as
determined by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
12. No storage containers shall be allowed on the lot.
Discussion followed on the height of the fence being consistent with the 6 foot fence
requirement. Fences over 6' would require a structural engineer approval. There was also
discussion on the fence along the Utilities Commission fence on the south side of the property.
The commissioners discussed maintenance issues between the two fences. Mr. Jochum stated
3 feet would be wide enough for maintenance and weed control. He reported the Utilities
Commission is content with their fence. There was concern by the commissioners with the look
of the area with the two fences on the south side of the property. Mr. Jochum explained the
Utilities Commission would like to see screening from the towing company. He stated the
purpose of the 3' setback of the fence is for maintenance of the property between the fences.
Mark Shoutz, applicant, stated he believes the two fences side by side will be an eyesore. He
explained the goal is to make everything look good. He would like to put inserts in the Utilities
fence for screening and would like to come to an agreement with Utilities to put inserts in the
chain link fence. There was a question regarding the zoning amendment in regard to adding the
word building. Discussion followed on the towing office at another location in the C-4 District.
Mr. Jochum explained lots must have a principle use which would be a building. In this case, the
office will be at another located however, if the company was sold it would need a building or
office. Atty. Sebora commented on the need for the verbage to include buildings or offices. Mr.
Shoutz stated he will use the building for storage of the tow trucks. Mr. Jochum explained his
concern is it could turn into a salvage yard which is not acceptable. Discussion followed on the
need for a principle building on the lot. Mr. Shoutz stated there is electricity, water and sewer in
the building. He plans to use the building as a receiving area for customers while they wait for
their vehicles. The building would give it a higher use. Discussion followed on the need for an
office in the building. Mr. Shoutz explained that it is a possibility in the future to have the entire
operation at this area. There was further discussion on the applicant working with the Utilities
Commission to use their fence and the main thing is the screening or to add language to the
recommendations that "compromise agreed on between the property owners and City Staff and
meet the zoning requirements ". Mr. Jochum stated the fence must be wood or similar material
not slats. There was also discussion regarding recommendation number 8 which included
unlicensed vehicles. It was determined that the reference to unlicensed vehicles should be
deleted from number 8.
Mr. Arndt made a motion to close the hearing. Seconded by Mr. Johnston the hearing closed at
6:30 p.m. Mr. Fahey made a motion to recommend approval of the request subject to staff
conditions with amendments discussed in recommendations 4 adding "or compromise agreed
on between the two parties and the City Staff meeting the City zoning requirements" and 8
Minutes
Planning Commission —January 17, 2012
Page 4
deleting "or unlicensed vehicles." Seconded by Chairman Lofdahl, discussion followed on other
areas in the City with outdoor storage and no fencing, after discussion the motion carried
unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent
agenda at their meeting held February 14, 2012, in the Council Chambers at 5:30 p.m.
6. NEW BUSINESS
a) SITE PLAN REVIEW FOR PROPOSED DEPOT REDEVELOPMENT AND FARMER'S
MARKET LOCATED AT 25 ADAMS STREET S.E. SUBMITTED BY MILES SEPPELT,
HUTCHINSON E.D.A.
Mr. Jochum explained the need for improvements to the property and commented on the
proposal by the E.D.A. regarding the depot redevelopment and the Farmer's Market pavilion.
He explained the depot will be repositioned to be parallel with Washington Avenue East on the
north side of the lot and restored by adding a foundation, rebuilding the boardwalk and possibly
adding bathrooms. The proposed pavilion would be a one story 150'x 22' open structure
providing 30 stalls with gravel /bituminous surface along each side for vendor parking. Green
space is proposed through -out the development and a rain garden is proposed for the northwest
corner of the lot because of the amount of impervious surface proposed. A 20 stall paved
parking lot is proposed on the southeast side of the lot that would enter off Washington Ave and
exit off Adams and there will be 2 gravel access driveways off Monroe Street for vendors.
Future plans would include this site as the trailhead for the Luce Line and Dakota trails. A 10
foot paved trail will serve as a connector to existing trails in the City.
Mr. Jochum stated the request meets zoning requirements and includes additional landscaping
of a rain garden and prairie grasses. There are several lot lines within the parcel which will
need replatting and easements vacated. It is a community asset to clean up the area.
Discussion followed on the future of Monroe Street. Mr. Seppelt, E.D.A. Director, explained
Monroe Street may be gravel for a long time. He explained they designed the site to protect the
east side of the property. He stated the time frame for completion is an ambitious goal of July
4'". He explained the environmental assessment may take time. The project will be reviewed
with the MPCA and is a light use of the site. Soil disturbance is minimal with this use and not a
threat to human health and welfare. The quanset building and the rail cars and tracks will be
removed. Mr. Seppelt stated the will preserve a space for historical purposes. He noted the
present goal is to stabilize the depot for preservation to keep it historical. He explained they
would like to have future bathrooms on site in the depot building. The project is budget driven.
Mr. Kirchoff made a motion to approve the site plan. Seconded by Mr. Johnston, the motion
carried unanimously.
7. OLD BUSINESS
8. COMMUNICATION FROM STAFF
a) PRESENTATION BY JOHN PAULSON, ENVIRONMENTAL SPECIALIST, OF PROPOSED
COAL TAR ORDINANCE
Mr. Paulson commented on the use of coal tar -based sealcoat and the environmental concerns.
PAH (polycyclic aromatic hydrocarbon) was explained PAH's are a large concern by MPCA. He
explained run -off sediments must be tested for the pollutant. There are grant programs for cities
that pass an ordinance such as this. The City has been monitoring run -off. He explained the
a,
Minutes
Planning Commission — January 17, 2012
Page 5
draft ordinance that will be proposed to the City Council regarding regulating the use of coal tar -
based sealcoat to meet goals. There are two types of coal tar. The undiluted coal tar is most
risky. Asphalt based coal tar is better to use. The new ordinance bans the use of undiluted coal
tar. Mr. Paulson explained he has contacted other cities with similar ordinances.
b) PRESENTATION BY JOHN PAULSON OF PROPOSED WELL ORDINANCE
Mr. Paulson commented on his summary regarding a well ordinance. He explained that in 2010
the MN Department of Health changed regulations regarding regulating wells in cities. He
began by reporting on the interpretation of the State Statute. He explained the Wellhead
Protection Plan Summary and commented on the proposed ordinance regarding wells in the
City of Hutchinson. Mr. Paulson commented on the requirements and time frames of connection
to city services. He explained with the new ordinance, drilling of new wells will be prohibited for
potable or irrigation purposes.
9. ADJOURNMENT
There being no further business the meeting adjourned at 7:24 p.m.
f RA
Hutchinson Housing &
Redevelopment Authority
Regular Board Meeting Tuesday, February 21, 2012, 7:00 AM
Minutes
CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: Bill
Arndt, LaVonne Hansen, LouAnn Holmquist, and Joel Kraft. Staff Present: Jean Ward and Judy
Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 17, 2012
Bill Arndt moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Bill Arndt moved to approve the City Center General Fund payments of $28,519.40 for checks
8015 to 8028 and consideration of 2011Year End City Center Financial Statements and January
31, 2012 month end City Center Financial Statements. Joel Kraft seconded and the motion carried
unanimously.
b. LouAnn Holmquist moved to approve the Park Towers payments of $50,994.91 for checks 11863
to 11897 and consideration of Park Towers 2011 Year End Financial Statements. LaVonne
Hansen seconded and the motion carried unanimously.
c. Joel Kraft moved to approve Resolution #2012 -2 to Write off Uncollectable Account. LouAnn
Holmquist seconded and the motion carried unanimously.
d. LaVonne Hansen moved to approve Resolution #2012 -3 Authorization of a Credit Card for
Administrative Use and Cancellation of a Park Towers Operating Account Debit Card. LouArm
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Status — meeting the 98% goal.
b. Jean Ward updated the Board regarding requesting quotes and purchase of 56 Energy Star
refrigerators recommended by energy audit. Estimated around $600 per refrigerator for a total
expenditure up to $33,600.
c. Jean Ward informed the Board on the REAC Inspection scheduled for February 23, 2012. The
inspection will include all the commons area interior and exterior and about 20 apartments will be
inspected. The inspection usually takes about 3 -4 hours.
d. LouAnn Holmquist moved to put the 2012 Capital Fund into operations since the roof is still good,
and also to approve the 2012 Capital Fund ACC and Annual Statement. Joel Kraft seconded and
the motion carried unanimously.
5. SCDP PROJECT UPDATE
Jean Ward updated the Board on the revision of Short Application to address need (market to obtain
more applications and highlight high radon area) and impact (submit a smaller target area than the
whole City of Hutchinson).
6. UPDATE ON 400 LYNN ROAD
Communications - property listed for $134,900 based on a Home Market Analysis.
February 21, 2012 Minutes Page 1 of 2
7. 2011 HRA YEAR END REPORT
Jean Ward reviewed with the Board 2011 HRA Year End Report. She combined the Year End Report
with the Foreclosure Report. One new item in foreclosure is the National Bank Settlement, which
involving the nation's five largest national mortgage lenders: Bank of America, JP Morgan Chase,
Wells Fargo, Citibank, and GMAC /Ally Financial provides direct payment, refinancing benefits,
principal reductions and other relief. LaVonne Hansen moved to approve the 2011 HRA Year End
Report. Bill Arndt seconded and the motion carried unanimously.
8. CONSIDERATION OF A JOINTLY FUNDED HRA/CITY UPDATE OF THE MAXFIELD
HOUSING STUDY INCLUDING DEMOGRAPHIC BASED ON 2010 CENSUS NUMBERS.
LaVonne Hansen moved to approve jointly funding HRA/City update of the Maxfield Housing Study
including demographic based on 2010 Census numbers. LouAnn Holmquist seconded. Roll call vote
was taken: Arndt — nay; Hansen — aye; Holmquist — aye; Kraft — aye; Motion carried 3 to 1.
9. FIRST LOOK PROGRAM
Jean Ward updated the Board on 2 properties that are available from the First Look Program: 734
Southview Drive and 687 Juul Road. Bill Ardnt moved to give Jean the authority to negotiate for 734
Southview Drive following the draft budget and to accept a donation for 687 Juul Road. Joel Kraft
seconded and the motion carried unanimously.
10. OTHER - FYI
a. Foreclosure Update
b. Jean will be working on the Park Towers budget, but still waiting on HUD to come out with their
budget.
11. ADJOURNMENT
Bill Arndt moved to adjourn. There being no other business, Chairman Becky Felling declared the
meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary /Treasurer
February 21, 2012 Minutes
, 1--
Page 2 of 2 ,
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the month of February, 2012
SUMMARY FINANCIAL STATEMENT:
Category
2012
Month of
February
2012
February
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
February
YTD
2011
Approved
Budget
%Used
REVENUES:
4005
4050
Taxes & Penalties
Licenses
915
-
1,836
4,491,446
53,500
4,491,446
51,664
0.0%
3.4%
-
27,855
4,491,446
51,300
0.0%
54.3%
4070
4100
4250
4400
4620
Permits
Intergovernmental
Charges for Services
Fines & Forfeitures
Investment Earnings
7,860
8,196
65,493
4,983
17,052
21,876
181,384
4,983
16,922
158,950
1,194,876
1,852,400
45,000
35,000
141,898
1,173,000
1671,016
40,017
51,922
10.7%
1.8%
9.8%
11.1%
-48.3%
11,447
22,235
1561414
5,547
5,119
246,600
1,144,277
1843,596
45,000
70,000
4.6%
1.9%
8.5%
12.3%
7.3%
4700
Reimbursements
10,937
36,182
407,152
370970
8.9%
40,990
568,385
7.2%
4800
4890
4998
Transfers
Surcharge
Fund Balance
30
258
213
664
2,090,376
350
10,000
2090,163
314
10,000
0.0%
189.8%
0.0%
1,960
376
-
2161,535
400
15,000
0.1%
93.9%
0.0%
TOTAL REVENUES
98,671
247,267
10 339,050
(10,D91,7831
2.4%
271,942
10,637,539
2.6%
EXPENDITURES:
6105
Salaries & Fringe Benefits
476,402
1,044,273
6,633,597
5,589,324
15.7%
1,038,812
6,607,157
15.7%
6200
6300
Supplies, Repairs, Maint.
Contractual Services
48,479
11,537
93,563
33,338
790,835
462,442
697,272
428,604
11.8%
7.3%
72,196
61,582
761,532
465,925
9.5%
13.2%
6306
Services &Charges
131,964
278,740
2,155,664
1,876,924
12.9%
245,712
2,233,927
11.0%
6600
Debt Service
-
-
0.0%
-
0.0%
6700
Transfers
92,750
92,750
0.0%
2,000
89,300
2.2%
6900
Misc. Expenses
15,771
58,423
203,762
145,339
28.7%
27,042
479,698
5.6%
7000
Capital OWay
-
-
0.0%
198
100.0%
TOTAL EXPENDITURES
684153
1,508,836
10 339 050
8,930,214
14.6%
1 447 642
10,637,539
13.6%
TOTAL REVENUE OVER
(UNDER) EXPENDITURES
5854it
1261669
1261569
100.0%
11.175,6001
100.0%
COMMENTS:
REVENUES:
Licenses This category is lower than last year due to the timing of payments received for liquor licenses. Last year we
received $26,350 as of the end of February where this year we haw: only received $996. Payments are anticipated
in March and April.
Charges for Services This category is reflecting an increase over last year due mainly to Motor Vehicle fees trending up $10,823. This is
due mostly to transactions for motor vehicle fees (title & tabs) increasing 16.1 % YTD 2012 versus YTD 2011. Other
contributing factors include a fee increase of $1.50 per transaction as of 7/12011 and the fad that the Motor Vehicle
department was open two more days YTD 2012 versus 2011.
Cemetery fees are also trending $7,867 higher in 2012 than in 2011.
Offsetting the positive variance is the Event Center rentals which are $6,830 lower than in 2011 through February.
Investment Earnings The 2012 activity includes an animal reversal related to the 12/312011 market value adjustment on our investments.
This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment; $(16,922).
EXPENDITURES:
Supplies, Repairs, Maint. YTD 2012 activity includes the Ciys share of carbon cylinder upgrades for the Fire Department; $9,288.
Our cylinders are being upgraded over a five year period to replace the current 30 minute bottles with 45 minute bottles.
The 30 minute bottles are old and in need of replacement. They are being replaced with 45 minute bottles in anticipation
of the MFPA's mandate to go to the 45 minute bottles. The rural fire fund is paying their share of the upgrades as well.
Contractual Services This category is lower than last year due mainly to the timing of the first quarter library payment to Pioneedand; $37,008.
The payment was made in February last year versus March this year.
Offsetting the positive variance is the timing of the payment for Safety training. We changed safety consultants this year
and paid the entire year's fee in January; $7,550. In 2011 we paid the $11,675 fee in quarterly installments. The
annual savings of $4,125 realized by the change in consultants will be used for additional in -house training this year.
Services & Charges YTD Utilities is $31,958 higher in 2012 than in 2011 due to the timing of the invoices being paid. The invoices paid in
2011 were a month behind schedule and were not brought up- to-date until May 2011. This variance will continue until
May of this year.
Misc. Expenses Dues & Subscriptions is $23,625 higher in 2012 than in 2011 due to the timing of the payment for the Coalition of
Greater MN Cities fee. The 2011 fee was paid in March versus January for the 2012 payment; $24,462. (1l/
l v _�
EXPENDITURES BY DEPARTMENT:
Department
2012
Month of
February
2012
February
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
February
YTD
2011
Approved
Budget
%Used
Mayor &City Council
2,692
6,725
53,814
47,089
12.5%
5,243
51,866
10.1%
City Administrator
29,397
64,767
380,851
31(5,064
17.0%
78,881
385,766
20.4%
Elections
0
0
16,000
16,000
0.0%
-
10,000
Finance Department
36,902
61,279
364,529
303,250
16.8%
65,860
381,614
17.3%
Motor Vehicle
24,553
48,831
271,910
223,079
18.0%
43,799
252,887
17.3%
Assessing
-
-
61,911
61,911
-
61,911
Legal
18,193
33,860
233,181
199,321
14.5%
27,940
234,519
11.9%
Planning
11,419
24,571
117,320
92,749
20.9%
26,789
170,830
15.7%
Information Services
22,845
57,216
452,687
395,471
12.6%
47,657
360,943
13.2%
Police Department
224,897
473,232
2,915,131
2,441,899
16.2%
455,634
3,029,871
15.0%
Emergency Management
160
362
13,025
12,663
2.8%
241
10,000
2.4%
Safety Committee
176
7,725
13,450
5,724
57.4%
-
13,450
Fire Department
15,077
49,401
296,805
247,404
16.6%
31,797
460,763
6.9%
Protective Inspections
15,073
29,148
206,188
177,040
14.1%
19,800
155,350
12.7%
Engineering
36,597
74,999
457,614
382,615
16.4%
73,092
463,959
15.8%
Streets & Alleys
55,745
140,710
1,308,421
1,167,711
10.8%
149,478
1,437,814
10.4%
City Hall Building
9,482
18,518
121,698
103,180
15.2%
15,973
131,427
12.2%
ParWRecreation Administration
14,433
34,525
215,295
180,770
16.0%
30,637
211,546
14.5%
Recreation
18,442
41,032
217,894
176,862
18.8%
35,798
218,893
16.4%
Senior Citizen Center
4,918
9,845
67,635
57,790
14.6%
9,238
72,990
12.7%
Civic Arena
38,501
78,997
326,765
247,768
24.2%
63,113
331,624
19.0%
Park Department
54,334
96,932
721,981
625,049
13.4%
90,491
720,738
12.6%
Recreation Building & Pool
10,338
21,300
187,760
166,480
113%
19,612
185,393
10.6%
Events Center
13,503
29,116
231,225
202,109
12.6%
31,019
224,688
13.8%
Evergreen Building
1,052
2,170
12,305
10,136
17.6%
1,444
13,130
11.0%
Library
2,424
6,022
183,970
177,948
3.3%
42,026
183,759
22.9%
Cemetery
5,546
9,166
108,400
99,234
8.5%
19,830
112,511
17.6%
Airport
5,133
9,944
100,235
90,291
9.9%
9,656
101,314
9.5%
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
12,320
78.424
631,050
552,626
12.4%
52,494
597,983
8.8%
TOTAL EXPENDITURES
684153
1 508 836
10 339 060
8 830 214
14.6%
1 447 542
10&37,539
13.6%
\2 �)
CITY OF HUTCHINSON
Investment Report
For the Month Ended February 29, 2012
Edward Jones
FFCB
Intewst
C""Vat
Date cf
Date *f
Par
Current
Pumhase
Unrealized prMIUM
Next
Institution
Description
Rate
Yield
PkA,rrhaso
Maturity
Value
Valie
Aunt
GalnALoss) (Discauqt)
Call 1>ate
:Smith RarrierOt
y
B Money Mr
0.020%
FNMA - Stop
1.500%
1-490 1 W05/2011
2,050,390.40
2.0�0iNO 4C.
2,050,39OA0
-
WA
Smhh Bamey
Cm's
2,750%
2.734%
0512012009
05-12912012
56,000.00
56.314,16
56.000.00
314.16
WA
srniih Barney
C D, s,
3-050%
3.030%
.05/20f2009
05129=12
98.000-00
9.x,626.22
98,000.00
526-2.2
NIA
Smith Ramey
CD's
3-150%
3-129%
0512012009
05129W12
98,000.00
98.651 7C
98,000-00
X51.70
NfA
smith Barney
CD's
3.100%
3X79%
C512012009
05/2912012
98.00000
98,638.96
98.000-00
538-96
NfA
Smith Bame�
GD's
2.45Q%
2.431%
C7122J2009
0704012
125,00000
125.W.00
126,000,00
950-00 y
PVA
Smhh Bame�
cgs
2.450%
2.431%
07122f2009
0712312012
245,000.00
246,862.00
246.040.00
1362.00
WA
SmfthBampy
CD's
2,4U%
1431 %
(17122/2009
07123/2012
13().00().0()
130,988.00
130,000.00
988.00
N/A
Smfih Barney
CD's
0-3009
0.300%
D2113120 12
07131012
249 ,000.00
24e.888,75
249 000_
(311.2 -5}
N/A
Smith Barney
CD's
0_250%
0-2509
OW7 01
0713112012
249,0f)(1.00
248,621-52
249.000-00
(378-48)
NIA
Salith Barney
C D's
3.300%
3.20%
0611 DJ2009
010)21113
100,000.00
102,81200
100,000-00
2.812-00
NIA
Smith Parney
C D's
3.80C1%
3-209%
06! 1 IV20D9
0611012,']' 3
100,000.GG
102,812.00
100.000,00
2,812-00
WA
Smdh Barney
CO's
3.400►
3.302%
06.11 1120N
0610 713
100,000-OD
102.940.C.0
100,000.00
2,940.00
WA
Smilh Barney
CD's
0-956%
0.970%
0210312012
02139/2015
248,000-00
242,053,12
24 U.000. 0 0
$11,291,569-99 100.0%
NIA
Smith Bamey
CD's
I MC%
1.069r%
OM 2012
02/019.12015
248,000 -00
243,364-88
2413,000.00
(4.635,12)
N/A
Sftth Barney
CD's
0-95c%
0.970%
0210312012
02/1 01201 E,
248,000.00
242.648,16
248.000-00
4%
NIA
Smith Barney
FHLB
1.250%
1-252%
09127/2011
0912 81'2018
500.000.00
498,910-00
600.000.00
(1,090-00)
03/28/201t'
Smith Barney
FHLB
2,000%
1.995%
10125/2011
1111 BiZl 11
55,0,000.00
551.298.00
550,000-00
1,2i,}8,00
05118i2o1 d
Broker Total
41.3%
5,492,390.40
5,4911,169.87
5.492.390.40
1,220.63
Edward Jones
FFCB
4875%
4-120011. 0511?J2011
01117120I 7
431,000-00
50q, 4.90.79
493,022-83 16,457.96 62,022-83 NIA
Bfo er Total
3.9%
431.000.)0
509.480.79
493.022.83 16,457-96 62,022.83
Wells Fargo
Money Market
0-010%
1, 528,674.4
1,528,674.74
1,528.674-74 - WA
Wells Fargo
FNMA - Stop
1.500%
1-490 1 W05/2011
1010612018
1.500.000.00
1,500,375-00
1,500.00O.00 375-00 0410512012
Wells Fargo
FHLE -:Step
2,000%
1.9909 0812412011
00'2412021
515,000..)0
516,884.90
515,00-00 1.984.90 08/2412012
Wells Fargo
FHLE - Step
2.C00%
1.,990% 0913012011
09W12021
9000000.00
9N.570,00
9001000.00 576.00 03 130 20 7 21
Wells Fargo
FHLE - Step
1.500%
1-500% 02.2412012
02J24/2022
1,250,000.00
1.249.262.50
1 r250,OCO. 00 (737-50) 0512412012
BFoker Toga 1
42.9%
5,603,67414
5,695.773.14
5.693.674.74 ZONAO
UBS Financial
Money Mai ket
0,170%
65,442-42
65.442.4,2
65,442.42 NIA
UBS Financial
SL G
5.300%
5_0001% 1112412010
01/01/2014
500.000.00
524.160-00
fi.41.020.00 (16,860.00� 41.020.00 NIA
UBS Finandial
FHL® - $(ep
2,000%
2.000% 031231ZO10
03123f2016
500,ODO-00
500.440.00
502,375.00 (1.935,00) 2,375,00 03t2312012
US$ Financial
FNMA-NTS
1,50096
1-490% 0912112011
09/2112016
500.0100-00
502305-00
504. OCO.00 (1,695,01)) 4.000,00 0912112012
Broker Total
12.0%
1,655,442-42
1,592 347-42
1.612,937.42 (20,490,00) 47,395-00
TOTAL iNVESTMENTS
100.0%
$ 14,2=881771.22 $ 13t2911926-39 S (3j154.17) $ 10%417.83
PORTFOL[CW' PRO111,
MATURITY SCHEDULE
29/20 12
% DI
1131012 % Of
Monthly
maturfty Current Value %
P
Product lype
d"
Total Va I ue
Total
Total Value Total,
Change
Less than I
year $4,997,64$,87 37.6%
Morl
MoM Market
M Marko
$3,64415G7.56
27,4%
S4,614,451.07 34,7%
(5969,943-51)
1 - 2 years
S02.724,00 6.3%
CD's
Co' 5
52.390.571-47
15.6E
$1,166,464,42 8.81%
$1,224,107-05
2 • 3 years
$728,666.16 5.5%
� Govemment Bonds
11 f
$4,726,717.19
35-6%
$4,983,919.50 3 7. 5 rl/.-
{ $255,202,31)
3 - 4 years
$0.00 0.0%
Corporate Sonds
$2,000,815-00
1&1%
$2-00,280-00 15. 1; V,
($465.00)
4 - 5 years
$1,514225,79 1_4%
Munidpal Bonds
$524,160.00
3.9%
$525,45 _00 40•A
($1.295
5+ years
$5,21730&40 393%
TOTAL
$13,28$,771.22
100.0%
$11,291,569-99 100.0%
TOTAL
$13,288,771-:22 100+0%
Municipal
Bonds
$4,997,849
$5,217,306
Corporate
sonds
4%
$5,,000.oco_oo
15 °fin
Government �nds
13%
$832,724
.4
-ass th a r 1 w -,j r.% 2- 3 years 3- 4 years 4- 5 years 5+ ymrs
y!iar
• RESOLUTION NO. 13983
RESOLUTION AUTHORIZING SUBMITTAL OF GRANT
PROPOSAL TO THE MINNESOTA DEPARTMENT OF NATURAL
RESOURCES FOR RESTORING THE CROW RIVER TO
CAMPBELL LAKE CONNECTION PROJECT
WHEREAS, the Minnesota Department of Transportation (Mn/DOT) has identified
Trunk Highway 7 West for a bituminous overlay project in 2013; and
WHEREAS, the City has identified the replacement of the culvert that connects the
South Fork Crow River with Campbell Lake is needed to provide public access to the
lake; and
WHEREAS, the Minnesota Department of Transportation has agreed to administer a
feasibility study to determine if the project is deliverable within the established overlay
project timeframes; and
WHEREAS, the Minnesota Department of Natural Resources has a Local Trails
Connection program, with an application deadline of March 30, 2012, of which the
culvert replacement project is eligible to receive funding for.
• NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA:
That the Mayor and City Administrator, on behalf of the City of Hutchinson, are
authorizing the submittal of a grant proposal to the Minnesota Department of Natural
Resources for the Restoring the Crow River to Campbell Lake Connection project.
DATE: March 27, 2012
ATTEST:
Jeremy J. Carter
City Administrator
•
Steven W. Cook
Mayor
1-��
0 RESOLUTION NO. 13984
RESOLUTION AUTHORIZING SUBMITTAL OF GRANT
PROPOSAL TO THE LEGISLATIVE - CITIZEN COMMISSION ON
MINNESOTA RESOURCES (LCCMR) FOR RESTORING THE
CROW RIVER TO CAMPBELL LAKE CONNECTION PROJECT
WHEREAS, the Minnesota Department of Transportation (Mn/DOT) has identified
Trunk Highway 7 West for a bituminous overlay project in 2013; and
WHEREAS, the City has identified the replacement of the culvert that connects the
South Fork Crow River with Campbell Lake is needed to provide public access to the
lake; and
WHEREAS, the Minnesota Department of Transportation has agreed to administer a
feasibility study to determine if the project is deliverable within the established overlay
project timeframes; and
WHEREAS, the Legislative- Citizen Commission on Minnesota Resources (LCCMR)
has issued a Request for Proposals, with an application deadline of April 6, 2012, of
which the culvert replacement project is eligible to receive funding for.
• NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA:
That the Mayor and City Administrator, on behalf of the City of Hutchinson, are
authorizing the submittal of a grant proposal to the Legislative- Citizen Commission on
Minnesota Resources for the Restoring the Crow River to Campbell Lake Connection
project.
DATE: March 27, 2012
ATTEST:
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
•