cp02-28-2012 cCouncil Workshop —Review Ends Statements /Citizen Survey Results — 4:00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 28, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 14, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een elegate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES -NONE
(b) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2012 PAVEMENT MANAGEMENT PROGRAM
PHASE I PROJECT — LETTING NO. 3, PROJECT NO. 12 -04
(c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BETTY
JODZIO TO OPERATE HOT DOG AND BEVERAGE CART THROUGHOUT THE CITY OF
HUTCHINSON
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO ADULT
TRAINING AND HABILITATION CENTER ON JUNE 15, 2012, AT CROW RIVER GOLF CLUB
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO 3M
CLUB ON MARCH 30, 2012
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
(a) SOUTH PARK WATER TOWER REHABILITION PROJECT — LETTING NO. 6, PROJECT NO. 12 -07
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward t e uture, not monitoring past)
(a) UPDATE ON REDISTRICTING
CITY COUNCIL AGENDA — FEBRUARY 28, 2012
No action.
10
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AND
CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON CENTER FOR THE ARTS ON JULY 21 & 22, 2012, AT MASONIC WEST RIVER
PARK
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF EQUALIZATION HEARING FOR
APRIL 18, 2012, AT 4:30 P.M. AT HUTCHINSON CITY CENTER
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council�e the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) CITY OF HUTCHINSON ANNUAL NOXIOUS WEED CONTROL REPORT FOR 2011
(b) PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM DECEMBER 15, 2011
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
DECEMBER 20, 2011, AND JANUARY 17, 2012
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2012
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2012
(f) HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2012
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 14, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve oo ca e t e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer,
and Marc Sebora, City Attorney.
2. INVOCATION — Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Mayor Cook recognized Tyler Hruby who earned the Eagle Scout award.
John Olson mentioned that Robert Hantge and Corey Steams led the effort to refurbish the Hutchinson signs that
are placed at the various entrances to the city limits. Council Member Arndt also asked about placing
organizational signs, such as Elks, Kiwanis, etc., near the entrance signs.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 24, 2012
Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been a egate tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067(C)
ADDING LANGUAGE TO ALLOW BY CONDITIONAL USE PERMIT A TOWING COMPANY
WITH IMPOUND /OUTDOOR STORAGE LOT IN THE I -1 (LIGHT INDUSTRIAL DISTRICT)
REQUESTED BY MARK SHOUTZ, APPLICANT, WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT FINDING OF FACT RESOLUTION NOS. 13958
AND 13959, ADOPT RESOLUTION NO. 13960 AND ADOPT ORDINANCE NO. 12 -0683)
(b) APPOINTMENT OF ANTHONY HANSON TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2014 (COMPLETING TERM OF PAUL NORDIN)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SOUTH PARK WATER TOWER
REHABILITATION PROJECT (LETTING NO. 6, PROJECT NO. 12 -07) — ORDERING
PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING ON
IMPROVEMENT
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
HUTCHINSON EAGLES 4441 FOR APRIL 21, 2012
l.V `'")
CITY COUNCIL MINUTES — FEBRUARY 14, 2012
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 24, 2012, AT MCLEOD COUNTY
FAIRGROUNDS
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Anthony Hanson, newly appointed Hutchinson Utilities Commissioner, introduced himself to the Council.
Item 7(a) I was pulled for separate discussion.
Motion by Christensen, second by Arndt, to approve the consent agenda with the exception of Item 7(a)1.
Motion carried unanimously.
Item 7(a)1 had further discussion. Dan Jochum, Planning Director, clarified that the first action item to
consider is the approval of the ordinance amendment and Resolution No. 13958.
Motion by Arndt, second by Yost, to approve Resolution No. 13958 and Ordinance No. 12 -0683. Motion
carried unanimously.
Dan Jochum noted that the applicant is requesting to withdraw the outdoor storage from the conditional use
permit application. Staff has no issue with the applicant's request. The conditions on Resolution No. 13960
do not need to be revised, other than references to outdoor storage, because the conditions are still applicable
to the property. Mr. Jochum noted that the applicant has asked that the paving of the parking lot be extended
to a one year completion date. Staff is recommending that paving be completed by August 31, 2012.
Motion by Arndt, second by Christensen, to approve Resolution No. 13960, with the revision of Item 6,
paving completed date, to September 30, 2012. Also all references to outdoor storage will be removed from
the conditions. Mark Shoutz, applicant, appeared before the Council. Mr. Shoutz noted that the main office
for the towing company is located on Hwy 7 and access to the impound lot will be restricted to employees of
the towing company only. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO TOKYO
GRILL, II, LOCATED AT 1190 HWY 7 WEST
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that the applicant owns other
restaurants in the State of Minnesota and has had no past history related to alcohol offenses.
Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Czmowski, to approve issuing wine /strong beer license to Tokyo Grill, II.
Motion carried unanimously.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. A ways looking toward t e uture, not monitoring past)
(a) PRESENTATION OF CITY OF HUTCHINSON BUSINESS PROCESSES — ORGANIZATIONAL
STRUCTURE
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter reviewed a flow chart
encompassing the main cost drivers of operating the City of Hutchinson, as well as business plans and
processes that have been developed or will be developed to manage these cost drivers. The main cost
drivers identified are the City's infrastructure, fleet/equipment, facilities and operational activities, such as
human resources. The various plans and programs to manage these cost drivers include the Pavement
Management Program, Equipment Replacement Plan, Facilities Master Plan, Investment Policy, Fund
Balance Policy, Five -Year Budget, Volunteer Program, Wellness Program, Safety Program and Personnel
2 (0W
CITY COUNCIL MINUTES — FEBRUARY 14, 2012
Policies. These programs and plans are funded by the debt management plan, equipment replacement fund,
capital projects fund, general fund, enterprise fund and self - insurance fund.
(b) PRESENTATION OF CITY 2011 PAVEMENT MANAGEMENT REPORT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that pavement
management is the system used to collect and manage information about pavement conditions and has been
used by the City since 1996. The current replacement value of the City's pavement is $140 million. The
pavement management program uses a pavement condition index that is calculated by surveying distresses
found on various pavement sections. The 100 -point scale range is 100 = no distresses, 0 = deteriorated
street. The City's goal is to maintain an average between 65 — 75. Following the 2011 pavement
management work, the current PCI is 69. General discussion was held regarding street treatments.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON FACILITIES MASTER PLAN
POLICY
Dan Jochum, Planning Director, explained that staff has been developing a facilities master plan policy. The
purpose of the policy is to provide general guidelines for the development, implementation and extension of
facility master planning for city government facilities. The policy also includes a financing plan. The
capital project fund is set up to fund general government facilities. The facilities master plan policy will be
the guiding plan for buildings, building equipment, grounds and parking lots that are associated with City
facilities. Building conditions will have ratings which will be used to formulate the building condition index
and available funds will be identified that can be spent on capital protects each year. The policy will
stipulate that the minimum project cost for facilities plan projects is $10,000. Projects between $5000
$9999 will be funded out of the capital projects fund but won't be part of the facilities master plan process.
The goal of the facilities master plan is to establish proven methods of facility management and promote
cost - effective programs that provide safe, clean and efficient environments for the citizens of Hutchinson
and City staff. As part of this policy, the City will plan, develop and implement a facilities improvement
plan, which will cover a five -year period to be reviewed annually and be completed by mid -May each yeat`to
be incorporated into the City's capital improvement plan. Various performance measures will also be
implemented into the facilities management plan.
Mayor Cook asked if other entities, such as the school district, HUC, hospital, etc., would be contacted to
partner in facility improvements. Mr. Jochum mentioned that other entities would be contacted so that
economies of scale could be considered to hopefully achieve the best pricing options.
Andy Reid, Controller, presented before the Council. Mr. Reid explained that excess LGA funds and capital
improvement funds will be utilized for the facilities improvements. Due to the reduction in reliance on LGA
funds in the general fund and shifting them to the capital improvement fund, a fund balance of $500,000 has
been designated. Should these LGA dollars remain constant during the next several years, approximately
$3,750,000 will be able to be utilized on improvement projects through 2016 or $750,000 per year. If less
than $750,000 is utilized for improvement protects in a year, the excess funds will be placed into the reserves
of the capital improvement fund to be used for future facility improvements. The annual reserve funds could
be used for smaller scale improvements, emergency improvements, potential transfers to fund improvements
at enterprise fund facilities and large scale projects if the fund balance is sufficient.
John Paulson, Environmental Specialist, provided an overview of the project prioritization criteria. These
criteria include public health, safety and welfare; facility preservation; facility condition index; facility
utilization (multi -use) and energy conservation/return on investment. Condition ratings will be assigned to a
facility's exterior, roof, HVAC, structure, electrical, interior, efficiency and mechanical.
Motion by Czmowski, second by Christensen, to approve City of Hutchinson Facilities Master Plan policy.
Motion carried unanimously. .
LP (9-)
CITY COUNCIL MINUTES — FEBRUARY 14, 2012
(b) CONSIDERATION FOR APPROVAL OF AIRPORT ENGINEERING SERVICES SELECTION
PROCESS
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the FAA
requires the City to request statements of qualification from airport engineering/architecture firms. The City
received two statements of qualification, one from TKDA and one from Bolton & Menk. City staff has
recommended staying with TKDA, primarily because of their long -term relationship with the airport. The
Airport Commission however is recommending that Bolton & Menk be named as the airport consultant.
Airport Commissioners noted that Hutchinson would be one of TKDA's smaller clients, while the airport
would be among the larger airports for Bolton & Menk. Staff has no objection to naming Bolton & Menk as
the airport consultant, , however they wish to stay with a consultant more long -term, and not select a new
airport consultant every few years.
Motion by Arndt, second by Czmowski, to approve airport engineering services selection process of Bolton
& Menk. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci�e the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2012
(b) PUBLIC LIBRARY BOARD MINUTES FROM NOVEMBER 28, 2011
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM DECEMBER 28, 2011
(d) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2012
(e) PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM
JANUARY 9, 2012
(f) CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2011
(g) CITY OF HUTCHINSON INVESTMENT REPORT DECEMBER 2011
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen asked for an update on Burns Manor. Jeremy Carter,
City Administrator, reported that last he knew the hospital was looking at quotes for cost of demolition.
However, several options are being considered for the facility. Mainly fact finding is being done at this
point.
Jeremy Carter — Mr. Carter noted that a workshop needs to be set to continue today's workshop
Motion by Czmowski, second by Cook, to set February 28, 2012, at 4:00 p.m. for Council workshop.
Motion carried unanimously.
Kent Exner — Mr. Exner noted that the private well ordinance and coal tar ordinance are each being worked
on, however there are some related items of discussion at the state level, therefore staff will b waiting until
the session ends to bring these to the Council. Mr. Exner also provided project updates on 5' Avenue NW
with a follow -up neighborhood meeting being held in March. Also some streets in the northeast quadrant of
the City are being reviewed for project reconstruction this year. These streets could include Maple, Ash,
11 , west of Elm, Hwy 15 frontage road, and a block of Oak. Neighborhood meetings will be held in March
as well. Mr. Exner also noted that the Hwy 15 South roundabout is moving at a fast pace and is being
administered by McLeod County. Mr. Exner noted that some sort of public hearing will be held at the
county or city level. Mr. Exner also noted that a traffic flow /safety survey had been completed a few years
ago and staff will be reviewing that and sending out an updated in survey in conjunction with the
development of the comprehensive plan.
b b--)
CITY COUNCIL MINUTES — FEBRUARY 14, 2012
Mayor Cook — Mayor Cook commented on Legislative Day that the Coalition of Greater Minnesota Cities
is coordinating. One issue the CGMS is working on is the awareness of super majority requirement to
impose tax increase. Mayor Cook also commented on several other projects and issues the Coalitipn is
working on. Mayor Cook spoke of an interview he, Miles Seppelt and Bill Corby took part in with a reporter
from MPR on entrepeneurship.
Mayor Cook mentioned having a board with plaques located at the Event Center recognizing the past
Chamber award recipients.
14. ADJOURN
Motion by Arndt, second by Yost, to adjourn at 7:45 p.m. Motion carried unanimously.
5 � (�L-\
)
RESOLUTION NO. 13966
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.3 /PROJECT NO. 12-04
WHEREAS, it is proposed to improve
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE (Northwoods to
College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and Northwoods Avenue NE (Maple to
approximately 11 9' West of Walnut); roadway rehabilitation /reconstruction and utility infrastructure installations
by construction of storm sewer, drain tile, watermain, sanitary sewer, surface reclamation /removal, grading,
aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and
appurtenances.
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3 /Project No. 12 -04, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommend @d; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 28th day of February 2012.
Mayor: Steven W.
City Administrator: Jeremy J. Carter
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HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center /1 I I Hassan St SE/Hutchinson MN 55350 - 2522/320 - 234 -0209 /FAX 320 - 234-4240
ENGINEERING REPORT &FEASIBILITY STUDY
TO: Mayor and City Council
FROM: Kent Exner, DPW /City Engineer
DATE: February 28, 2012
SUBJECT: Letting No. 3 113roject No. 12 -04
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
1-3/13 12 -04 Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
(Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and Northwoods
Avenue NE (Maple to approximately 119' West of Walnut); roadway rehabilitation/reconstruction and
utility infrastructure installations by construction of storm sewer, drain tile, watermain, sanitary sewer,
surface reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$600.800.00
Engineering
$90120.00
Administration
$36,048.00
Fiscal/Legal/Interest
$18,024.00
Engineering Services
$15,000.
ESTIMATED TOTAL
$759,992.0
ESTIMATED FUNDING
TOTAL
Assessable Cost
$200,000.00
CI - Bonding
$399992.00
CI - Water Funds
$50,000.00
CI - Wastewater Funds
$10,000.00
CI - Stonmrater Utility Funds
$100,000.00
Municipal State Aid
i0.00
Federal Aid
$0.00
ESTIMATED TOTAL
$759 992.00
1( ,k)
RESOLUTION NO. 13967
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.31PROJECT NO. 12-04
WHEREAS, pursuant to a resolution of the Council adopted February 28th, 2012, a report has been
Prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
Ash Street NE (Northwoods to McLeod), Oak Street NE (9th to Northwoods), Maple Street NE
(Northwoods to College), TH 15 Service Road #1, 11th Avenue NE (Main to Elm) and Northwoods
Avenue NE (Maple to approximately 11 9' West of Walnut); roadway rehabilitation /reconstruction and
utility infrastructure installations by construction of storm sewer, drain tile, watermain, sanitary sewer,
surface reclamation /removal, grading, aggregate base, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances.
said report was received by the Council on February 28th, 2012.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $759,992.00.
2. A public hearing shall be held on such proposed improvements on the 27th day of March, 2012, in
the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 28th day of February 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council
FROM: Chief Daniel Hatte
DATE: February 17, 2012
RE: Consent Agenda — Transient Merchant License - Jodzio
A background check was conducted on Betty Jodzio for the purpose of her obtaining a
transient merchant license in the City of Hutchinson. Ms. Jodzio is planning on
operating a hot dog and beverage cart in various locations throughout the City of
Hutchinson.
This is the fourth year that Ms. Jodzio has conducted this business. This is an update
to her pervious background investigation. In checking the in -house records there have
been no issues with this business to date. There are no changes in her information that
would preclude her from receiving this license.
It would be my recommendation to grant the transient merchant license to Betty Jodzio.
/blm
2012 -01 -0002
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City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND -1 RANSIENT NIE,RCHANTS
Applic tnoi Ty I -1
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traffic violati —1 yes ono
ot+r fcnsc and punishment or exscs,cd tilt ?or:
City of Hutchinson
Application for Peddlers, Solicitors, and Transient Merchants
Page 2 of J
Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY)
Address
If the applicant is not the property owner, the property
owner must sign below granting permission for use of
said property:
Property owner signature
City
Property owner name
Slate Zip
Business Information
Describe relationship between applicant and employer:
Describe n re of /b1usmess and des the item(s) offered:
�
Describe method of delivery:
Describe source of supply:
� !
Supplier,Nume
if Suppler Phone Number
51 �Zlz- 1JW S3 0
SupplierAddress
Ciry State Zip
Supplier Name
S7-
Suppler Phone Number
-�Efui i,SDJ ad 5. �0
Supplier Address
City State Zip
Supplier Name
Suppler Phone Number
Su tier Address
Ci State ZIP
Reference Information
Provide two (2) p� owners (prefera in McLeod County) for character references:
A
Property Owner Name
Property Owner Phone Number
i
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City of Hutchinson
Application far Peddlers, Solicitors, and Transient Merchants
Page 3 of 4
Property Chmerwame
Zrc / au
Ciry State ZIP
List last (up to three (3)) prpv. us city(ies) where you carried on same activity:
to
CITY State Dates) of Activity
City
to
State Date(s) of Activity
to
State Dates) of Activity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): layes 13 no
Application completed in full and signed: es ❑ no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Internal Use Only
Police ❑ approved i] denied Notes:
City Council ❑ approved 0 denied Notes:
H IL ... n sAppliat,..s Nddl,, Solic W Tmnslem.d
Date
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1 I1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587.5151/Fsx: (320) 234 -0240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
1" Short Term Date(s) aAX KS (
Fee: $30.00
MonthID /Year- Month/D /Year
-Organization Information
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(ARIL) 3X- :5D -��6s�
Nam/'e
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lbifw�l WPl)
Phone Number
yjX1\[
Z
Address where regular meeting are held
City State zip
Day and time of meetings? 1Y/'rKDX4- ( / 3V4 dtk Jai
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Is this organization organized under the laws of the State of Minne
a? Ayes l] no
How long has the organization been inexistence? �4S How may members in the organization?
What is the purpose of the organization? L' tU + N l K i K q t
(Lt�i l� �t 6 n l Ctn e ✓
In whose custody will organization records be ]cebt? J
Name
Phone Number
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u-tvq e_� 553`?5
Address
City State zip
!671d0.� ISyrnrrS S54 �)�SY
True Name Phone Number
321 E�YIc) S} st i�it_fGl�w�n f W4 5r, 31 Z)
Residence Address City State Zip
Date of Birth: '1 / I (r / �:3 Place of Birth: r%l -{j e I C 11� (
MontWday /year City State
Have you ever been convicted of any crime other than a traffic offense? I] yes Ano
If yes, explain:
C) W
City ofHutchinson
Applicadon for Bingo Gambling Devices License
Page 2 of 3
sruetvame
Residence Address City
Phone Number
State Zip
Date of Birth: / / Place of Birth:
Momh/day/ ear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no
If yes, explain:
How long have you been a member of the organization?
#1
Name of location where game will be played Phone Number
q (S Ctim'ltd n -&1- I Lk '-n:�SD
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: JLtij a- -through
Hours of the day gambling devices will be used: From (: -6 pM To �1; AIVf
Maximum number of player $l+ 6 d n
Will prizes be paid in money or merchandise? V money Afinerchandise
Will refreshments be served during the time the gambling devices will be used? Dyes ❑ no
if vec. win . et.aen."....A. 1- --1 .. e
#2
No of location where game will be played
Phone Number
Address oflocation where game will be played City
State
Zip
Date(s) and/or day(s) gambling devices will be used: through
A
Hours of the day gambling devices will be used: From pm
To
AM
Maximum number of player.
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Vicars of the Organization ' necess list additional names on separate sheet
CIS, u i 6ti 14.e 2 -t t,'2 o-Ck
PVe�sl d
Name
Title
4,-15 Ca Lt= -&v-vy a, s4 t f 0
k4
5535th
Residence Address City
State
Zip
�rS)Ur' �� iur✓� AT�(`��'ocav
Na'�
Titl
✓I„�� ✓Pr -h�,
3Z1 Ene k1
Residence Address City
State
Zip ��
City ojHutchimon
Application jor Bingo Gambling Devices License
Page 3 of 3
Officers or Other
Name
Name
Residence Address
Name
Title
City State Zip
ist additional names on separate sheet)
Title
City State Zip
Title
Residence Address City State zip
Name
Residence Address
Title
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)7
Gambling Manager 'yes ❑ no "4 0'— Authorized Officer yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
Signature of,*Ihorized officer
Signature of gambling manager of organization
Internal Use
L j IS �13-
Date
Date
City Council ❑ approved ❑ denied Notes: I
q t-ot)
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -515 I/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
❑ Short Term Date(s) 3-,30-/.Z -
Fee: $30.00
Month/Day/Year - Month/Day/Year
4- /i- IS -12 �D 9 f S I
Organization Information
3w� Ct�u4
(3�0 013 4100
Name
Phone Number
Sc
M /q s-�g
Address where regular meeting are held
City State Zip
Day and time of meetings? 07ts - j C5l � S
!�A 4 u f E ek- 11 in ,&; ( N
Is this organization organized under the laws of the State of Minnesota? A yes ❑ no
How long has the organization been in existence? '`)/s y fs- How may members in the organization? /5Z 0
What is the purpose of the organization? ) p -
- A)
In whose custody will organization records be kept?
J) ( 30D) -Z3 y_ /0,2 -I
'7&A G,/ a 0 �.3m C I b
-'�Ie- , t, �30"'D )3C1R -3 7
Name
Phone Number
11 ,� i (P 4- hhE A) Lj AJ F-
- �,�rrM I-JAU E aJ MAi S S- 3 �
Address
City State Zi
True Name - one Number
19NL3 Jutsnnl iiii['Ri,);o4J Ml' Ss
Residence Address City State Zip
Date of Birth: 0-. Z / a y / /95-S-- Place of Birth:
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ano
If yes, explain:
� te-)
City of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Gambling Manager ali led under Minnesota Statute 329 - -
�E�LL'eN
True Name Phone Number
/OS Fa.) K ST ,BG -SO3 situ /Z (ArF iY)AI SS38-
Residence Address City State Zip
Date of Birth: C) e / 3D / I9 S`I Place of Birth: /k4c h 1 AS v g MA/
Monthlday /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes �(,no
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
3m �1�a �-
��JJ Name of location where game will be played Phone Number
T1S --1 -AAms 5-T S E h%iU x 5-0
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: -3-,30) - f p_ ugh
AM
Hours of the day gambling devices will be used: From $ OU To �'i -UJ AIA
Maximum number of player: /SV O
Will prizes be paid in money or merchandise? ❑ money )I merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes Wio
If yes. will a charge be made for such refreshments? ❑ es ❑ no
Game Information
Location #2
_ rn (tlaz
Name of location where game will be played "Phone Number
RoS foams ST. SC 0)- rcNiwo tr�J -sS3s(
Address of location where game will be played City State Zip
Date(s) and/or day(s gambling devices will be used: q- (S--1-2 through 9- / S %Q
s pa �'.- Meai ra-ZFYt< AM
Hours o the ay gam mg devices will be used: From 7; C7O To /D L"'O
Maximum number of player: —%M
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? li (4ws ❑ no
If yes, will a charge be made for such refreshments? ❑ es no
Name
7m C1 R 4'ict Pets.
Title
/ -�()!q V;Gi.) (111,-LL
4- 1CiliA)S0 �
M
SJ35
Residence Address
City
State
zip
� e7 &) a4 6&,, R c2'TSON
.-3rr) CLu R
S —
T,4AY
Name
Title
a7�1� Al,AnaAJ L4 A)c
AyiH Pwclu
1)
5..35
C't
State
Zip
Residence Address 9, \
Q
City of Hutchinson
Application far Bingo Gambling Devices License
Page 3 of
TNWA �Q)il=L_S 3m "1-U j�s122 -✓
Name Title
AJT Niei.i �L) J M J
Officers or Other Persons Paid for Services Information (if necessam
list additional names on separate sheet
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
Zip
Name
Title
Residence Address
City
State
zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager *yes ❑ no Authorized Officer f(yes ❑ no
Initial Initial
1 declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the informati submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gaming and I �F t familiarize myself with the contents thereof.
of organization
manager of organization
City Council ❑ approved ❑ denied Notes:
Z -4- /Z
Date
c�2 -9-
Date
� Lam)
R55CKREG LOG22001VO
Check #
169406
169407
169408
169409
169410
169411
169412
169413
169414
169415
169417
169418
169419
169420
169421
169422
169423
169424
169425
169426
169427
169428
169429
169430
169431
169432
169433
169434
169435
Ck Date
2/17/2012
2/17/2012
2/17/2012
2/17/2012
2/17/2012
2/17/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
2/28/2012
CITY OF HUTCHINSON
Council Check Register
2/15/12 - 2/28/12
Amount Vendor/ Explanation
6.55 AMERICAN MESSAGING
772.14 ANCHOR PROMOTIONS
315.60 HAWKINS INC
354.50 MES - MIDAM
275.00 MINNESOTA SHERIFFS' ASSOCIATIO
438.11 RUNNING'S SUPPLY
210.00 10,000 LAKES CHAPTER
88.35 A & K REPAIR
402.00 AARP
376.74 ABSOLUTE CATERING
1,285.04 ACE HARDWARE
1,683.28 ACTIVE NETWORK INC
1,626.06 AEM MECHANICAL SERVICES, INC
134.17 AMERICAN FAMILY INS CO.
8.99 AMERICAN WELDING & GAS
130.68 AMERIPRIDE SERVICES
82.00 APWA
78.82 ARAMARK UNIFORM SERVICE
75.52 ARCTIC GLACIER PREMIUM ICE INC
1,400.00 ARENASERV LLC
96.00 ARNESON DISTRIBUTING CO
248.75 ARROW TERMINAL LLC
2,399.34 ATHLETIC METRO SUPPLY
86.42 AUTO VALUE - GLENCOE
2,140.00 AUTOMATIC SYSTEMS CO
1,687.38 BALDWIN SUPPLY COMPANY
895.68 BELLBOY CORP
2,214.21 BERNICK'S
1,307.00 BLACK HILLS AMMUNITION
2/23/2012
Account Description
COMMUNICATIONS
OPERATING SUPPLIES
CHEMICALS & PRODUCTS
CONTRACT REPAIR & MAINTENANCE
TRAVEL SCHOOL CONFERENCE
REPAIR & MAINTENANCE SUPPLIES
TRAVEL SCHOOL CONFERENCE
RECEIVED NOT VOUCHERED
PROFESSIONAL SERVICES
OPERATING SUPPLIES
POSTAGE
DATA PROC EQUIPMENT RENTAL
CONTRACT REPAIR & MAINTENANCE
ACCRUED LIFE INSURANCE
CENTRAL GARAGE REPAIR
CONTRACT REPAIR & MAINTENANCE
MISCELLANEOUS
CLEANING SUPPLIES
COST OF MIX & SOFT DRINKS
REPAIR & MAINTENANCE SUPPLIES
COST OF SALES -BEER
EQUIPMENT PARTS
OPERATING SUPPLIES
SMALL TOOLS
CONTRACT REPAIR & MAINTENANCE
RECEIVED NOT VOUCHERED
COST OF SALES - LIQUOR
COST OF MIX & SOFT DRINKS
OPERATING SUPPLIES
169436
2/28/2012
125.00 BLACKWELL, DAN
UNIFORMS & PERSONAL EQUIP
169437
2/28/2012
10.00 BORCHARDT, MICHELLE
OTHER REVENUES
169438
2/28/2012
119.95 BOTZET, LARRY
SAFETY SUPPLIES
169439
2/28/2012
90.00 BRIAN RICK PLUMBING & HEATING
CONTRACT REPAIR & MAINTENANCE
169440
2/28/2012
3,000.00 BRIAN'S HEATING AND AIR
BUILDINGS
169441
2/28/2012
244.95 BURMEISTER,JEROME
SAFETY SUPPLIES
169442
2/28/2012
1,305.16 BUSHMAN, RAQUEL
FOOD PRODUCTS- CONCESSION
169443
2/28/2012
379.94 BUSINESSWARE SOLUTIONS
OPERATING SUPPLIES
169444
2/28/2012
27,770.20 C & L DISTRIBUTING
COST OF SALES -BEER
169445
2/28/2012
205.55 CADD /ENGINEERING SUPPLY
OFFICE SUPPLIES
169446
2/28/2012
440.00 CALIFORNIA CONTRACTORS SUPPLIE
SMALL TOOLS
169447
2/28/2012
264.00 CANNON RIVER WINERY
COST OF SALES -WINE
169448
2/28/2012
300.00 CARLOS CREEK WINERY
COST OF SALES -WINE
169449
2/28/2012
124.99 CARTER, RON
UNIFORMS & PERSONAL EQUIP
169450
2/28/2012
6.65 CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
169451
2/28/2012
254.09 CENTRAL MCGOWAN
RENTALS
169452
2/28/2012
175.00 CHEF CRAIG'S CAFE & CATERERS
RENTS -BLDGS OTHER
169453
2/28/2012
5,541.49 CHEMISOLV CORP
CHEMICALS & PRODUCTS
169454
2/28/2012
65.00 COALITION OF GREATER MN CITIES
MEETINGS
169455
2/28/2012
82.18 COFFEE COMPANY
OPERATING SUPPLIES
169456
2/28/2012
65.92 COMDATA CORPORATION
MEETINGS
169457
2/28/2012
250.00 COMMISSIONER OF TRANSPORTATIO
TRAVEL SCHOOL CONFERENCE
169458
2/28/2012
46.47 COREY, NICHOLLE
TRAVEL SCHOOL CONFERENCE
169459
2/28/2012
11.00 CORRA GROUP
PROFESSIONAL SERVICES
169460
2/28/2012
1,222.65 COUNTRYSIDE FLAGPOLE
OPERATING SUPPLIES
169461
2/28/2012
353.32 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
169462
2/28/2012
3,172.31 CROW RIVER GLASS & SIGNS
LOAN
169463
2/28/2012
324.00 CROW RIVER OFFICIALS ASSN
OTHER CONTRACTUAL
169464
2/28/2012
105.00 CROW RIVER PRESS INC
PRINTING & PUBLISHING
169465
2/28/2012
395.53 CRYSTEEL TRUCK EQUIP
CENTRAL GARAGE REPAIR
169466
2/28/2012
625.18 CUMMINS NPOWER, LLC
CONTRACT REPAIR & MAINTENANCE
169467
2/28/2012
185.93 CZECH, RANDY
TRAVEL SCHOOL CONFERENCE
169468
2/28/2012
5,288.40 DAY DISTRIBUTING
COST OF SALES -BEER
169469
2/28/2012
245.81 DEATONS MAILING SYSTEM
OFFICE SUPPLIES
169470
2/28/2012
125.00
DEHN, PETER
SAFETY SUPPLIES
169471
2/28/2012
175.28
DOSTAL ELECTRONIC'$ CENTER
OPERATING SUPPLIES
169472
2/28/2012
1,162.82
DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
169473
2/28/2012
28.95
DRIVERS LICENSE GUIDE CO
OPERATING SUPPLIES
169474
2/28/2012
1,642.70
DROP -N -GO SHIPPING, INC
ADVERTISING
169475
2/28/2012
263.40
DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
169476
2/28/2012
122.50
E2 ELECTRICAL SERVICES INC
RECEIVED NOT VOUCHERED
169477
2/28/2012
56.64
ECOLAB PEST ELIM
OTHER CONTRACTUAL
169478
2/28/2012
120.00
EMANS, SONJA L
MISCELLANEOUS
169479
2/28/2012
1,020.41
EMERGENCY APPARATUS MAINT
CENTRAL GARAGE REPAIR
169480
2/28/2012
281.33
EPIC PRODUCTS INC
COST OF MIX & SOFT DRINKS
169481
2/28/2012
1,687.02
FARM -RITE EQUIPMENT
CENTRAL GARAGE REPAIR
169482
2/28/2012
804.90
FASTENAL COMPANY
OPERATING SUPPLIES
169483
2/28/2012
125.00
FENSKE, BRUCE
SAFETY SUPPLIES
169484
2/28/2012
1,500.00
FORECAST PUBLIC ART
CONTRIBUTIONS & DONATIONS
169485
2/28/2012
3,100.43
FREMONT INDUSTRIES, INC
EQUIPMENT PARTS
169486
2/28/2012
817.59
FRONTIER PRECISION INC
DATA PROC EQUIPMENT RENTAL
169487
2/28/2012
202.35
G & K SERVICES
OPERATING SUPPLIES
169488
2/28/2012
3,200.00
GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
169489
2/28/2012
10.00
GOODROAD, MARGE
OTHER REVENUES
169490
2/28/2012
602.52
GRAINGER
REPAIR & MAINTENANCE SUPPLIES
169491
2/28/2012
535.88
H.A.R.T.
ACCRUED DEFERRED COMP
169492
2/28/2012
19.38
HANNEMAN, MARK
TRAVEL SCHOOL CONFERENCE
169493
2/28/2012
1,048.44
HANTGE BROTHERS LLC
ACCOUNTS PAYABLE MANUAL
169494
2/28/2012
3,062.17
HAWKINS INC
CHEMICALS & PRODUCTS
169495
2/28/2012
910.55
HENRYS FOODS INC
FOOD PRODUCTS- CONCESSION
169496
2/28/2012
156.67
HEWLETT-PACKARD CO
SMALLTOOLS
169497
2/28/2012
411.21
HILLYARD / HUTCHINSON
CLEANING SUPPLIES
169498
2/28/2012
79.09
HOLT MOTORS INC
EQUIPMENT PARTS
169499
2/28/2012
28,835.50
HUTCHINSON AREA HEALTH CARE
IMPROV OTHER THAN BLDGS
169500
2/28/2012
28,835.50
HUTCHINSON AREA HEALTH CARE
IMPROV OTHER THAN BLDGS
169501
2/28/2012
527.71
HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
169502
2/28/2012
250.00
HUTCHINSON DOWNTOWN ASSOC.
REFUNDS & REIMBURSEMENTS
169503
2/28/2012
200.39
HUTCHINSON UTILITIES
UTILITIES
fi
169504
2/28/2012
547.10
HUTCHINSON WHOLESALE
RECEIVED NOT VOUCHERED
169505
2/28/2012
4,436.46
HUTCHINSON, CITY OF
UTILITIES
169506
2/28/2012
4,000.00
HUTCHINSON, CITY OF
MISCELLANEOUS
169507
2/28/2012
177.95
INDIANHEAD SPECIALTY CO
OPERATING SUPPLIES
169508
2/28/2012
1,027.00
INTERSTATE POWER COMPANIES, I
169509
2/28/2012
237.96
INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
169510
2/28/2012
101.53
INTOXIMETERS INC
OPERATING SUPPLIES
169511
2/28/2012
80.96
JAKE'S PIZZA
MEETINGS
169512
2/28/2012
253.04
JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
169513
2/28/2012
22,076.35
JOHNSON BROTHERS LIQUOR CO.
COST OF SALES- LIQUOR
169514
2/28/2012
5.00
JOHNSON, BRANDI
OTHER REVENUES
169515
2/28/2012
40.00
KILIAN, ERIC
DUES & SUBSCRIPTIONS
169516
2/28/2012
125.00
KOSEK, ANDREW
UNIFORMS & PERSONAL EQUIP
169517
2/28/2012
125.00
KOSEK, RICHARD
UNIFORMS & PERSONAL EQUIP
169518
2/28/2012
3,281.90
L & P SUPPLY CO
OPERATING SUPPLIES
169519
2/28/2012
434.50
LAND'S END BUSINESS OUTFITTER
UNIFORMS & PERSONAL EQUIP
169520
2/28/2012
14.71
LARSON, QUENTIN
TRAVEL SCHOOL CONFERENCE
169521
2/28/2012
40.00
LEAGUE OF MN CITIES
TRAVEL SCHOOL CONFERENCE
169522
2/28/2012
40.00
LEAGUE OF MN CITIES
TRAVEL SCHOOL CONFERENCE
169523
2/28/2012
136.00
LEXISNEXIS
OTHER CONTRACTUAL
169524
2/28/2012
790.88
LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT
169525
2/28/2012
1,138.09
LIFE INSURANCE COMPANY OF AMER EMPL.HEALTH & INS. BENEFIT
169526
2/28/2012
64.70
LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE
169527
2/28/2012
22,178.25
LOCHER BROTHERS INC
COST OF SALES -BEER
169528
2/28/2012
500.00
LTP ENTERPRISES
CONTRACT REPAIR & MAINTENANCE
169529
2/28/2012
582.20
LTP ENTERPRISES
CONTRACT REPAIR & MAINTENANCE
169530
2/28/2012
695.41
LTP ENTERPRISES
CONTRACT REPAIR & MAINTENANCE
169531
2/28/2012
212.48
M -R SIGN
SIGNS & STRIPPING MATERIALS
169532
2/28/2012
104.49
MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
169533
2/28/2012
125.00
MAGNUSSON, BRIAN
UNIFORMS & PERSONAL EQUIP
169534
2/28/2012
80.54
MARQUART, TRESSA
OPERATING SUPPLIES
169535
2/28/2012
65.67
MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
169536
2/28/2012
394.35
MCLEOD COOP POWER ASSN
UTILITIES
169537
2/28/2012
400.00
MCLEOD COUNTY COURT ADMINISTF
OTHER REVENUES
169538
2/28/2012
200.00 MCLEOD COUNTY COURT ADMINISTF OTHER REVENUES
169539
2/28/2012
720.00 MCLEOD COUNTY FAIR
OTHER CONTRACTUAL
169540
2/28/2012
268.00 MCLEOD COUNTY SOCIAL SERVICES
OTHER REVENUES
169541
2/28/2012
84.53 MCLEOD PUBLISHING INC
ADVERTISING
169542
2/28/2012
1,534.00 MCNICHOLS CO
REPAIR & MAINTENANCE SUPPLIES
169543
2/28/2012
95,935.71 MEDICA
EMPL.HEALTH & INS. BENEFIT
169544
2/28/2012
90.46 MEHR, BRIAN
TRAVEL SCHOOL CONFERENCE
169545
2/28/2012
1,031.70 MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES
169546
2/28/2012
403.65 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
169547
2/28/2012
46.80 MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
169548
2/28/2012
175.00 MINNESOTA RURAL WATER ASSN
TRAVEL SCHOOL CONFERENCE
169549
2/28/2012
38.00 MINNESOTA SHREDDING
REFUSE - RECYCLING
169550
2/28/2012
350.00 MINNESOTA SPORTS FEDERATION
MISCELLANEOUS
169551
2/28/2012
452.80 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
169552
2/28/2012
104.52 MINNESOTA'S BOOKSTORE
DUES & SUBSCRIPTIONS
169553
2/28/2012
545.50 MNDRIVERSMANUALS.COM
OPERATING SUPPLIES
169554
2/28/2012
15.00 MONEY
DUES & SUBSCRIPTIONS
169555
2/28/2012
218.91 MOTION INDUSTRIES INC
RECEIVED NOT VOUCHERED
169556
2/28/2012
15.00 MUCHOW, CHAD
TRAVEL SCHOOL CONFERENCE
169557
2/28/2012
561.83 NASH FINCH COMPANY
CONTRACT REPAIR & MAINTENANCE
169558
2/28/2012
120.00 NEWCOMB, LUCY
OPERATING SUPPLIES
169559
2/28/2012
255.82 NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
169560
2/28/2012
125.00 NORTH SHORE ANALYTICAL INC
OTHER CONTRACTUAL
169561
2/28/2012
488.50 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
169562
2/28/2012
218.58 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
169563
2/28/2012
150.68 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
169564
2/28/2012
140.00 OVERHEAD DOOR OF ST.CLOUD INC
CONTRACT REPAIR & MAINTENANCE
169565
2/28/2012
186.50 PAULSON, JOHN
TRAVEL SCHOOL CONFERENCE
169566
2/28/2012
696.85 PELLINEN LAND SURVEYING
MISCELLANEOUS
169567
2/28/2012
14,018.66 PHILLIPS WINE &SPIRITS
COST OF SALES -WINE
169568
2/28/2012
279.00 PREMIER LIFT PRODUCTS LLC
CONTRACT REPAIR & MAINTENANCE
169569
2/28/2012
44.35 PROMAXX TRUCK PARTS
EQUIPMENT PARTS
169570
2/28/2012
250.00 PUBLIC AGENCY TRAINING COUNCIL
TRAVEL SCHOOL CONFERENCE
169571
2/28/2012
128.13 QUADE ELECTRIC
OPERATING SUPPLIES
fi
169572
2/28/2012
15,264.36 QUALITY WINE & SPIRITS CO.
COST OF SALES- LIQUOR
169573
2/28/2012
28.85 QUILL CORP
OPERATING SUPPLIES
169574
2/28/2012
75.50 R & R SPECIALTIES INC
REPAIR & MAINTENANCE SUPPLIES
169575
2/28/2012
478.89 RBSCOTT EQUIPMENT
RECEIVED NOT VOUCHERED
169576
2/28/2012
15.00 REGION V EMERGENCY MGMT ASSN
DUES & SUBSCRIPTIONS
169577
2/28/2012
32.71 REMAX TODAY'S REALTY
ACCOUNTS PAYABLE MANUAL
169578
2/28/2012
277.615 & S PARTS LLC
RECEIVED NOT VOUCHERED
169579
2/28/2012
177.95 SALTMAN LLC
OPERATING SUPPLIES
169580
2/28/2012
52.37 SCIENCE APPL INTERNATIONAL COR
DUE FROM UTILITIES
169581
2/28/2012
93.27 SCOTT COUNTY TREASURER
OPERATING SUPPLIES
169582
2/28/2012
64.13 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
169583
2/28/2012
33.30 SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
169584
2/28/2012
2,210.82 SEH
PROFESSIONAL SERVICES
169585
2/28/2012
151.08 SHERRILL INC.
REPAIR & MAINTENANCE SUPPLIES
169586
2/28/2012
133.50 SIMPLEXGRINNELL LP
CONTRACT REPAIR & MAINTENANCE
169587
2/28/2012
56.64 SORENSON, KON
ACCOUNTS PAYABLE MANUAL
169588
2/28/2012
880.00 SOTA
TRAVEL SCHOOL CONFERENCE
169589
2/28/2012
9,349.89 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
169590
2/28/2012
100.00 SOUTHWEST MN CHAPTER OF ICC
TRAVEL SCHOOL CONFERENCE
169591
2/28/2012
1,981.96 SPRINT
COMMUNICATIONS
169592
2/28/2012
389.09 STAPLES ADVANTAGE
OFFICE SUPPLIES
169593
2/28/2012
418.19 STRATEGIC EQUIPMENT
COST OF MIX & SOFT DRINKS
169594
2/28/2012
125.36 SUBWAY WEST
TRAVEL SCHOOL CONFERENCE
169595
2/28/2012
3,762.50 SW MINNESOTA SMALL BUS DEV CEN PROFESSIONAL SERVICES
169596
2/28/2012
20.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
169597
2/28/2012
99.75 TASC
FLEX ADMINISTRATION FEE
169598
2/28/2012
10.92 TEK MECHANICAL
REPAIR & MAINTENANCE SUPPLIES
169599
2/28/2012
637.24 THOMSON WEST
OPERATING SUPPLIES
169600
2/28/2012
725.00 TKDA
IMPROV OTHER THAN BLDGS
169601
2/28/2012
916.80 TKO WINES
COST OF SALES -WINE
169602
2/28/2012
12.80 TOWMASTER, INC.
EQUIPMENT PARTS
169603
2/28/2012
106.75 TRI COUNTY WATER
OFFICE SUPPLIES
169604
2/28/2012
119.14 TWO JOES HUTCHINSON INC.
MISCELLANEOUS
169605
2/28/2012
195.00 UNIVERSITY OF MINNESOTA
TRAVEL SCHOOL CONFERENCE
169606
2/28/2012
169.81
UPTOWN PEPPER COMPANY
169607
2/28/2012
55.93
US BANK HOME MORTGAGE
169608
2/28/2012
250.00
VAN METER & ASSOCIATES INC.
169609
2/28/2012
1,348.38
VESSCO INC
169610
2/28/2012
9,408.75
VIKING BEER
169611
2/28/2012
359.07
VIKING COCA COLA
169612
2/28/2012
2,088.06
VINOCOPIA INC
169613
2/28/2012
4,332.50
VIVID IMAGE
169614
2/28/2012
257.40
WALL STREETJOURNAL
169615
2/28/2012
451.77
WASTE MANAGEMENT OF WI -MN
169616
2/28/2012
8,383.50
WASTE MANAGEMENT OF WI -MN
169617
2/28/2012
60.00
WELCOME NEIGHBOR
169618
2/28/2012
454.22
WENDLANDT TREE SERVICE INC.
169619
2/28/2012
1,760.00
WINE MERCHANTS INC
169620
2/28/2012
20,981.29
WIRTZ BEVERAGE MINNESOTA
169621
2/28/2012
40.00
WRIGHT COUNTY SHERIFFS OFFICE
169622
2/28/2012
748.62
ZEP MANUFACTURING CO
430,087.00
Grand Total
Payment Instrument Totals
Check Total
430,087.00
Total Payments
430,087.00
COST OF MIX & SOFT DRINKS
ACCOUNTS PAYABLE MANUAL
TRAVEL SCHOOL CONFERENCE
EQUIPMENT PARTS
COST OF SALES -BEER
FOOD PRODUCTS- CONCESSION
COST OF SALES -WINE
PROFESSIONAL SERVICES
DUES & SUBSCRIPTIONS
UTILITIES
REFUSE - LANDFILL CHARGES
ADVERTISING
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -WINE
COST OF SALES-WINE
OTHER CONTRACTUAL
REPAIR & MAINTENANCE SUPPLIES
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 02/2412012
Period Ending Date: 02/18/2012
$48,891.00 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,064.80 MN Department of Revenue
State Withholding Tax
$37,738.73 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,808.47 TASC
Employee Flex Spending Deductions
$6,220.49 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$108,495.37 Total Electronic Funds Transfer
w)
ELECTRONIC FUNDS TRANSFERS
2/24/2012
TAX
FUND
PAYABLE TO
AMOUNT
FUEL
HATS
MN DEPT OF REV
$1,849.68
SALES TAX
LIQUOR
MN DEPT OF REV
$31,758.00
USE TAX
PRCE CIVIC ARENA
MN DEPT OF REV
$727.00
SALES & USE TAX
WATER SEWER CREEKSII
MN DEPT OF REV
$12,905.00
$47,239.68
w-)
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Public Hearing for South Park Water Tower Rehabilitation Project
(Letting No. 6/Project No. 12 -07)
DATE: February 28, 2012
Per the City Council's approval at their February 141h meeting, City staff will be administering a Public Hearing in
regards to the above referenced project. Following a brief project overview and potential public comments, staff will
request that the City move forward with the final preparation of project plans/specifications and future advertisement for
bids. The anticipated bid opening date is Friday, March 30" (10:30 AM).
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
RESOLUTION NO. 13968
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 61PROJECT NO. 12 -07
WHEREAS, a resolution of the City Council adopted the 27th day of December, 2011, fixed a date for
a Council Hearing on the following improvements:
South Park Water Tower Rehabilitation; exterior and interiorcoating removaureplacement,
structural improvements, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost - effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of
December 2011.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 28th day of February 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
RESOLUTION NO. 13969
• RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 6 /PROJECT NO. 12 -07
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following
described improvement:
South Park Water Tower Rehabilitation, exterior and interior coating removal /replacement,
structural improvements, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering /Public Works until 10:00 am on Wednesday, April 11th, 2012, atwhich time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, April 24th, 2012 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 28th day of February 2012.
City Administrator: Jeremy J. Carter
Mayor: Steven W Cook
W6,< �
RESOLUTION NO. 13969
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.6 /PROJECT NO. 12 -07
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following
described improvement:
South Park Water Tower Rehabilitation by exterior and interior coating removal /replacement,
structural improvements, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 10:30 am on Friday, March 30th, 2012, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, April 10th, 2012 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 28th day of February 2012.
Mayor: Steven W Cook
City Administrator: Jeremy J. Carter
M
A CELEBRATION
OF GRASSROOTS MUSIC
To: City of Hutchinson - Honorable Mayor and City Council
From: John Rodeberg, RiverSong Steering Committee / Vice -Chair
RE: Consideration of Support for the RiverSong Festival
Date: Tuesday, February 28, 2012
PO Box 666
Hutchinson, MN 55350
www.riversongfestival.org
The Fourth Annual RiverSong Music Festival, a Celebration of Grassroots Music, is scheduled for July
20 -21 ' in Masonic West River Park. We plan on presenting live acoustic music in our incredible
riverside location featuring music by artists and bands from all over the nation. Multiple stages will
showcase performances in a number of genres, including folk, blues, roots, Americana, acoustic jazz,
celtic, and more!
Performers scheduled to appear include:
Solas
Michael Johnson
Davina & The Vagabonds
Matt the Electrician
Chastity Brown
The Brothers Burn Mountain
Useful Jenkins
Traveled Ground
Matt Ray & Those Damn Horses
Caleb Hawley
Blue Drifters
Lucy Michelle & The Velvet Lapelles
Pieta Brown
Paul Spring
As we have the first three years of the festival, we are requesting that the City of Hutchinson continue as a
partner in our efforts and consider supporting the Festival. Members of the Steering Committee will be at
the Council Meeting to give a short presentation, and answer your questions. If you would like more
information, please visit our website at http: / /www.riversongfestival.org or contact Steering Committee
Chair, Karen Grasmon (320 -583 -5140 / kgrasmon(ir gmail.com), Betsy Price (320 -587 -2599 or
claypot@hutchtel.net) or me (651470 -2448 / irodeberg@sehinc.com).
RiverSona's Purpose
RiverSong utilizes and highlights the abundant music, art, history, and natural assets of the Hutchinson
area and surrounding region to provide a distinct musical and artistic experience to community members
and visitors of all ages and demographics.
RiverSona's Mission
RiverSong provides a high quality music and art festival experience in a natural and sustainable
community setting. The festival expands local arts initiatives by showcasing local and regional musical
and arts talent, and offering educational artistic opportunities for all ages. RiverSong builds on the distinct
musical heritage of the Hutchinson area and leverages the wide array of strong community assets that are
available.
� � Lq)
RiverSona's History
The RiverSong group began as a feasibility exploration team in November 2006 which then developed
into a formal action committee, pulling in additional volunteers in October 2007. The event grew out of
the brainstorming sessions that were part of the Blandin Leadership program. The RiverSong Festival
would not be possible without the generous support of our festival sponsors and donors. Thank you to all
of our past and 2012 sponsors and donors for their generosity in supporting the arts and music community
in Hutchinson, Minnesota!
RiverSone Event Support
Although we are considering utilizing some paid support for bookkeeping and administration in the
future, please note that this non - profit festival has been run entirely by volunteers. We receive financial
support through various grants and sponsorships, as well as proceeds from the event. It is our long -term
goal to become financially self - sustaining. Part of our business plan is to increase sales of food and
beverages on site. As part of this effort, we are proposing to provide wine and a variety of malt
beverages on -site this year, and have applied for a Permit for a Temporary On -Sale Liquor License.
We have discussed this proposal with Police Services, and various staff and elected officials, and have
received support for this effort. Based on our past experience with the Festival, it is proposed to maintain
the level of security and support in this area that we have in the past, with an understanding that any
issues that arise may require additional security measures in the future.
We have appreciated the help and support provided by City staff over the last three years on the festival.
Dolf Moon, Joe Nagel, and Dan Hatten have all volunteered significant time after hours to attend Site &
Security Committee meetings. Kent Exner, John Olson, Doug Johnson, Lenny Rutledge, Sara Griswold,
Mike Bahe and many of the Parks/Rec. and public works staff have also supported our efforts.
We are proposing to continue to financially support city staffing efforts:
• RiverSong pays for the rental of all camp sites during the event, since it is not available for public
use. We do coordinate the use of the campground for festival attendees and artists. (We appreciate
the City agreeing to set aside Masonic West River Park for our efforts)
• RiverSong rents extra picnic tables from Park and Recreation
• RiverSong pays for Police Services efforts
We would appreciate continued support for the following items, as in past years:
• Public Works provides dust control on Les Kouba Parkway and also sprays for mosquitoes
• City staff helps stripe the parking area
• Creekside provides 2 portable light towers for use providing safety and security after dark each
evening
• Parks employees prepare and help clean -up the site. RiverSong engages the Cub Scouts to help clean
as well, and are also hoping to work with them to promote recycling this year during the event.
• City staff and Creekside have provided gators or other equipment, such as tables or chairs
Last year we constructed a permanent stage in coordination with the City. RiverSong paid for all
materials and for the primary carpenters ($6,000 estimate), and worked closely with City staff to construct
the stage base and prepare the site. Volunteers helped complete the construction of the stage. We would
also like to thank Bill Arndt for his generous donation of bridge beams, and Architect Steve Jensen for
completing the design of the stage. We were excited to be able to help construct a municipally -owned
stage that will benefit the entire community. This year we are working on the potential construction of a
roof structure that would allow for protection of the stage area, as well as electrical service extension to
the stage. We will continue working with the City and the Masons as we pursue these efforts.
We look forward to working with the City on the continued effort for this world -class festival in
Minnesota's Hometown!
r I L-)
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
444 Cedar Street, Suite 222, St. Paul, MN 55101
651- 201 -7500 Fax 651- 297 -5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Name of organization Date organized Tax exempt number _
Hutchinson Center for the Arts DBA RiverSong Festival Dec 3, 2007 1 IMN01 16565/26- 2263988
Address City State Zip Code
28 Main Street N Hutchinson Minnesota 55350
Name of person making application Business phone Home phone
John Rodeberg, Steering Committee Vice-Chair 651- 470 -2448 320 -587 -0753
Date set ups will be sold Type of organization
July 21 and July 22, 2012 ❑ Club ® Charitable [] Religious ❑ Other non- profit
Organization officer's name City State Zip
3odeberg, Steering Committee Vice -Chair Hutchinson Minnesota 55350
Grasmon, Steering Committee Chair Hutchinson Minnesota 55350
Location where permit will be used. If an outdoor area, describe.
Outdoors in Masonic West River Park in fenced -in area between the access road (Les Kouba Parkway) and Otter Lake, as permitted.
Festival will engage City Police Services for on -site support and security at all times liquor is served. Additional volunteer security
will also be provided along the fence.
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
Service to be provided by RiverSong with trained personnel. Only intoxicating beer /malt beverages and wine will be served.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
Founders Insurance Company (NAIC 914249) through Citizen's Insurance Agency of Hutchinson, MN
Liquor liability of $1,000,000 per occurrence; $2,000,000 aggregate (Policy No. LLMN002428)
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
my
City Fee Amount
Date Fee Paid
Date Approved
Permit Date
Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement
NOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and /or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the
permit for the event.
Page 1 of 1
OFFICE OF COUNTY ASSESSOR
TO THE CLERK OF THE CITY OF HUTCHINSON
McLEOD COUNTY, MINNESOTA:
NOTICE IS HEREBY GIVEN, That the 18th day of April 2012
at 4:30 o'clock P.M., has been fixed as the date for the meeting of the Board of
Appeal in your City for said year. This Meeting should be held in your office as provided
by law.
Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to
give notice of said meeting by publication and posting, no later than ten days prior to the
date of said meeting.
Given under my hand this 30th day of January 2012
"3 a- U",—Q
Sue Schulz, County Asse r
McLeod County, Minnesota
Filed in my office this day of 20
Clerk
�� l0
Office of
McLeod County Parks
840 Century Avenue SW
Hutchinson, MN 55350
Phone: 320 - 484 -4307
1- 800 - 587 -0770
Fax: 320 - 484 -4310
Allan A. Koglin
Park Superintendent
January 19, 2012
TO: Township Clerks
City Clerks
Thank you for your support and help in dealing with the weed program in 2011. 1 had
the opportunity to go on weed tours with several of the townships. I hope all went well
with the weed inspection last summer.
It is that time of year to fill out your annual report and send them back to me. I would
like to get them back to my office by March 1, 2012.
Thank you for your help and support.
Al Sincerely
Koglin
CountyAg Inspector
Enclosure: Report Form
ANNUAL CITY REPORT
NOXIOUS WEED CONTROL FOR 2011
��• �••� uQr+ry ular;K rrrrr, precise wnre or print legible Upon cc
copies should be submitted to those Individuals noted at the bottom.
Hu` C- %N%M.Sov-%
Mc t_eod
you for your cooperation in
A I la-A A - Koi 1%`v, CAI Name: Attar, A . K03yv V.
Address: 8940 Ce y Avt 50
A ta-ct4 v�40 w, Mti 1CS1?S`0
F6 Zorz
If you have appointed a new Assistant Weed
Inspector (AWO in the past year, please
Indicate the person's name and address in the AWI Name:
space provided at right:
Address:
CITY WEED AND GRASS CONTROL ORDINANCE
Does your city have a special ordinance for weed or grass control? no, proceed to noxious weed control section) No:
Year the ordinance was adopted:
JL-Ay 2 600
Number of notices to control weeds or grasses served under this ordinance this year:
J6o
NOXIOUS WEED CONTROL
How many noxious weed inspections were made in your city this year?
Mow many landowner contacts were made for voluntary compliance?
/5
Number of Individual Notices (previously called form 1's) served by the city mayor or AWI
this year. 160
Number of times the city or AWI hired the noxious weed control work done under an
Individual Notice this year: 3Z
CONTROL COSTS
Cost of spraying or mowing city property for noxious weed and /or weed Spraying: Mowing:
and grass control this year (Please do not include brush control or snow $ 4r 819 • I$ $30,242.96
removal costs):
SIGNATURES v
City Mayor. - eed s —cior (when appropriate):
__ ��
4G- 00188.13 (11!00) Original —City it4ayor /AUJi Copy - County Agricultural inspector
n accordance with the Americans With Disabi!it es Act, an alternato form of communication is available upon request TTY; 1.8001627 -3529
The Minnesota Department of Agricuiture is an Equai oaooftunav Fmnlnvar .
PIONEERLAND LIBRARY SYSTEM
EXECUTIVE /FINANCE COMMITTEE MINUTES — DRAFT
December 15, 2011, 6:00 p.m.
Willmar Public Library Multi- purpose Room
The meeting was called to order at 6:05 p.m. by Chair Amy Wilde.
Present: were board members Denis Anderson, Ron Antony, Graylen Carlson, Jeff Lopez, Brent
Olson, Paul Setzepfandt, Bev Wangerin, and Amy Wilde.
Admin Staff: Laurie Ortega, Mark Ranum, Kathy Baumgartner (recording secretary).
Guests: Dave Lauritsen, Montevideo and Milan head librarian; Cindy Hendrickx, Appleton head
librarian; Brad Lueders, PLS board member; Roger Vacek, PLS board member.
Absent: Barbara Hoyhtya, Harlan Madsen, and Barbara Nelson.
A quorum was announced.
Agenda was approved as amended with information presented re: state auditor meeting.
Motion by Wangerin, seconded by Setzepfandt — motion passed.
November 17, 2011 Executive /Finance Committee Minutes were approved with amendment on
a motion by Lopez, seconded by Antony.
COMMITTEE REPORTS:
Finance Committee: (D. Anderson)
A. November 2011 Financial Report was approved on a motion by Olson, seconded by
Carlson.
B. Bills and check registers were approved on a motion by Setzepfandt, seconded by Wilde.
C. The Kandiyohi Law Library contract for 2012 was approved on a motion by Antony,
seconded by Olson.
D. The Clarkfield Service contract was approved on a motion by Lopez, seconded by
Setzepfandt.
E. 2012 budgets from head librarians are due January 1 so Administration can submit to
Board at January meeting. According to Ranum and Ortega there could be some minor
adjustments.
Personnel Committee:
New employees Peder Erickson, Donna Jipson, Linda Pace and Shirley Evans were all accepted
on a motion by Antony, seconded by Carlson.
OLD BUSINESS: None
NEW BUSINESS:
January 2012 Board Meeting /Award Night: On a motion by Olsen, seconded by Anderson, the
committee approved a request for an Awards Social and Reception at the January 19, 2012 board
meeting. We will honor retiring board members, retired employees and tenured employees with a
coffee and cake reception and presentation of tenure pins and retirement gifts. Setzepfandt
requests a special cupcake with a candle on top. Tentative schedule is 6 p.m. Finance Committee
meeting, 6:30 p.m. Social time, 6:45 p.m. Recognition Ceremony, 7 p.m. Board Meeting. Kathy
Baumgartner and Laurie Ortega will make the arrangements.
OTHER:
On December 14, 2011 Amy Wilde and Mark Ranum were invited to present information regarding
funding, MOE, and Minimum Level of Support issues to the State Auditor and Council on
Collaborative Government. Wilde & Ranum stated the meeting went well, with the attendees
asking many questions regarding the use of libraries in today's economy. They were very
receptive to Ranum and Wilde's presentation on library funding and the disparity between local and
state efforts over the years. The hope is that meetings like this will result in continued dialog
between cities /counties and the state regarding equitable library funding.
The meeting was adjourned at 7:45 p.m. on a motion by Setzepfandt and seconded by Carlson.
Recording Secretary, Kathy Baumgartner
f 4RA
Hutchinson Housing R
Redevelopment Authority
Regular Board Meeting Tuesday. December 20. 2011, 7:00 Ai l
Minutes
CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: LaVonne
Hansen, LouAnn Holmquist, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDF.RA LION OF MIND I ES OF TVIE REGULAR BOARD MEETING ON NOVEMBER 15, 2011
LaVonne Hansen moved to approve the Minutes of the regular board meeting as written. Joel Kraft
seconded and the motion carried unanimously.
�. FINANCIAL REPORTS
a. Joel Kraft moved to approve the City Center General Fund payments for checks 7990 to 8003 for
$48,004.02 and consideration of month end November 2011 City Center Financial Statements.
LouAnn Holtnquist seconded and the motion carried unanimously.
b. LaVonne Ilansen moved to approve the Park Towers payments oP$31.566.77 for checks 11779 to
11820 and consideration of Park Towers October 2011 Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
4. PARK "POWERS UPDATE
a. LoutAnn I Iolmquist moved to approve 2011 Occupancy Summary Report year end averaging 98%
occupancy. Joel Kraft seconded and the motion carried unanimously.
b. Joel Kraft moved to approve Resolution #1 1 -16 Resolution to Approve Removal of Items from
Park Towers Depreciation Report. LouAnn Holtnquist seconded and the motion carried
unanimously.
c. LouAnn 1olmquist moved to approve Resolution 411-17 Adopting Resident Handbook effective
January 1, 2012. LaVonne I lansen seconded and the motion carried unanimously.
d. FYI: NAI IRO report on HUD 2012 Public Housing Funding and 2012 CFP High Performers
5. SCDP PROJECT UPDATE
Judy Flemming updated the Board on the status of the SCDP projects. We still are looking for more
applicants to add to our waiting list for the new SCDP project. Jean Ward explained to the Board that
there is a new focus at DEED where they want to see impact and a concentration of homes in an area.
The homes on the waiting list are mostly in the SW section of town now.
6. UPDATE? ON 400 LYNN ROAD
Jean Ward reviewed the updated budget with the Board.
7. UPDATE ON FIRST LOOK 924 SUNSE'I'- -REO CHECKLIST
Jean Ward told the Board that the bank is not interested in donating the property at this time, but are
going through the process of getting a broker price option.
8. OTHER - FYI
a. 2011 Foreclosure Update.
b. November 2011 City off lutchinson Rental Vacancy
went down from last year.
necember 20, 201 1 Mimics
Report. The general occupancy vacancy rate
Page I of 2 f
9. ADJOURNMENT
There being no other business, Chairman Becky Felling declared the meeting adjourned.
Recorded by .fear Ward, I IRA Executive Director
LaVonne Hansen. Secretary /Treasurer
December 2o. 2ol l Minuars Nwc2 ore
RA
Hutchinson Hnusing &
Redevelopment Authority
Regular Board Meeting Tuesday, January 17, 2012, 7:00 AM
Alinrrle.v
CALL TO ORDER: Chairman Becky Felling called the meeting to order. Members Present: Bill
Arndt, LouAnn Holmquist, and Joel Kraft. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON DECEMBER 20, 2011
LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written. Joel Kraft
seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Bill Arndt moved to approve the City Center General Fund payments of $34,071.95 for checks
8004 to 8014 and consideration of month end December 2011 before year end adjustments City
Center Financial Statements. Joel Kraft seconded and the motion carried unanimously.
b. Joel Kraft moved to approve the Park Mowers payments of $63,666.36 for checks 11821 to 11862
and consideration of Park "fowers November 2011 Financial Statements. LouAnn Holmquist
seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Joel Kraft moved to approve Resolution !#2012 -1 Resolution to Adopt City of I lutchinson
Compensation Plan. Bill Arndt seconded and the notion carried unanimously.
b. Joel Kraft moved to approve what was stated in the Letter from HUD stating HUD public housing
funds cannot pay for a salary of a Public housing Chief Executive Officer that exceeds position
level IV of the executive Schedule, currently $155,000. Bill Arndt seconded and the motion
carried unanimously.
�. SCDP PROJECT UPDATE
Judy Flemming updated the Board on the status of the SCDP projects. $300,551 was used in the NE
Neighborhood of the $399,200 total award. 17 homes rehabbed out of the total goal of 20. The
remaining funding has been opened to citizens city wide. We are on track for spending the 75% of
total current funds by April 2012 that is required for our short application.
6. UPDATE ON 400 LYNN ROAD
• After the Board had a long discussion on listing the property at 400 Lynn Road, Joel Kraft moved
to list the house with Cheryl Dooley of Hometown Realty, Inc. Bill Arndt seconded and the
motion carried unanimously.
• SW Initiative Foundation will be touring the home as part of their Youth Energy Summit (YES!)
program.
7. UPDATE ON 924 SUNSET
Jean Ward told the Board that the bank is not interested in donating the property at this time, but are
going through the process of getting a broker price option.
�/zt?ri
January U, 20 12 Minutes Page 1 (f?
)�-( G)
OTIIER - FYI
a. 2011 Foreclosure Update — 77 sheriff sales for the 2011.
b. Upcoming meeting with the Hutchinson Utility Commission about advertising; the CFUF Energy
Discount Program in their billing.
c. Jean will be going to MN Department of Health on January 25 °i to present about what the City has
been doing for Radon awareness.
9. ADJOURNMENT
Bill Arndt moved to adjourn and Joel Kraft seconded. There being no other business, Chairman
Becky Felling declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
LaVonne Hansen, Secretary /Treasurer
Lmuar.v 17 _ ?012 Minntos
Page 2 of.?
���C-)
CITY OF HUTCHINSON
Financial Report - GENERAL FUND
For the Month Ended January 31, 2012
SUMMARY FINANCIAL STATEMENT:
Category
2012
Month of
January
2012
January
YTD
2012
Approved
Budget
2012
Budget
Balance
%Used
2011
January
YTD
2011
Approved
Budget
%Used
REVENUES:
4005
Taxes & Penalties
4,491,446
4,491 446
0.0%
-
4,491 446
0.0%
4050
Licenses
921
921
53,500
(52,579)
1.7%
5,055
51,300
9.9%
4070
Permits
9,191
9,191
158,950
149,759
5.8%
4,634
246,600
1.9%
4100
Intergovernmental
13,680
13,680
1,194,876
1,181196
1.1%
-
1,144,277
0.0%
4250
Charges for Services
107,503
107,503
1,852 400
1,744 897
5.8%
61 810
1843596
3.4%
4400
Fines & Forfeitures
45,000
(46,000)
0.0%
45 000
0.0%
4620
Investment Earnings
(16,949)
(16,949)
35,000
51,949
-48.4%
5,119
70,000
7.3%
4700
Reimbursements
20,030
20,030
407,152
387,122
4.9%
23,880
568,385
4.2%
4800
Transfers
183
183
2090,378
2,090,193
0.0%
1,460
2,161,535
0.1%
18911
§urcharge
406
406
350
56
116.1%
164
400
41.0%
4998
Fund Balance
10,000
10,000
0.0%
15,000
0.0%
TOTAL REVENUES
134,966
134,965
10 338 060
(10,204,085)
1.3%
102,121
10,637,639
1.0%
EXPENDITURES:
6105
Salaries & Fringe Benefits
567,871
567,871
6,633,597
6,065,726
8.6%
563,480
6,607,157
8.5%
6200
Suppli es, Repairs, Maint.
45,084
45,084
790,835
745,751
5.7%
32,871
761,532
4.3%
6300
Contractual Services
22,302
22,302
462,442
440,140
4.8%
5,506
465,925
1.2%
6306
Services & Charges
146,776
146,776
2,155,664
2,008,888
6.8%
94,856
2,233,927
4.2%
6600
Debt Service
-
0.0%
-
0.0%
6700
Transfers
92,750
92,750
0.0%
2,000
89,300
2.2%
6900
Misc. Expenses
42,652
42,652
203,762
161,110
20.9%
21,585
479,698
4.5%
7000
Cap itaI Outlay
-
-
0.0%
198
100.0%
TOTAL EXPENDITURES
824,684
824,684
10,339,050
9,514,366
8.0%
720,496
10,637,539
6.8%
TOTAL REVENUE OVER
UNDER EXPENDITURES
1689,7181
100.0%
613 376
100.0%
COMMENTS:
REVENUES:
Charges for Services The Airport annual billings were processed in January this year opposed to February in 2011, creating a favorable
timing difference of $36,514 when comparing to 2011.
Investment Earnings The 2012 activity includes an accrual reversal related to the 12/3112011 market value adjustment on our investments.
This reversal causes a negative variance all year until we book the 12131/2012 market value adjustment; $(16,949).
EXPENDITURES:
Supplies, Repairs, Maint. January 2012 activity includes the City's share of carbon cylinder upgrades for the Fire Department; $9,288.
Our cylinders are being upgraded over a five year period to replace the current 30 minute bottles with 45 minute bottles.
The 30 minute bottles are old and in need of replacement. They are being replaced with 45 minute bottles in anticipation
of the MFPA's mandate to go to the 45 minute bottles. The rural fire fund is paying their share of the upgrades as well.
Contactual Services This category Is higher than last year due to the timing difference in payments for Safety Training; $7,550 and the fees
for Powder Ridge skiing/snowboarding; $5,115. These items were paid in February last year.
Services & Charges Utilities is $41,748 higher in January 2012 than in 2011 due to the timing of the invoices being paid. The January 2011
invoices weren't paid until February.
Misc. Expenses Dues & Subscriptions is $23,329 higher in January 2012 than in 2011 due to the timing of the payment for the Coalition
of Greater MN Cities fee. The 2011 fee was paid in March versus January for the 2012 payment; $24,462.
19d)
EXPENDITURES BY DEPARTMENT:
Department
2012
Month of
January
2012
January
YTD
2012
Approved
Budget
2012
Budget
Balance
% Used
2011
January
YTD
2011
Approved
Budget
% Used
Mayor & City Council
4,033
4,033
53,814
49,781
7.5%
2,652
51,866
5.1%
City Administrator
35,390
35,390
380,851
345,461
9.3%
38,465
385,766
10.0%
Elections
-
-
16,000
16,000
-
10,000
Finance Department
24,377
24,377
364,529
340,152
6.7%
24,727
381,614
6.5%
Motor Vehicle
24,279
24,279
271,910
247,631
8.9%
25,153
252,887
9.9%
Assessing
-
-
61,911
61,911
-
61,911
Legal
15,667
15,667
233,181
217,514
6.7%
12,761
234,519
5.4%
Planning
13,152
13,152
117,320
104,168
11.2%
14,457
170,830
8.5%
Information Services
34,371
34,371
452,687
418,316
7.6%
23,957
360,943
6.6%
Police Department
248,335
248,335
2,915,131
2,666,796
8.5%
244,133
3,029,871
8.1%
Emergency Management
201
201
13,025
12,824
1.5%
87
10,000
0.9%
Safety Committee
7,550
7,550
13,450
5,900
56.1%
-
13,450
Fire Department
34,324
34,324
296,805
262,481
11.6%
19,961
460,763
4.3%
Protective Inspections
14,075
14,075
206,188
192,113
6.8%
9,691
155,350
6.2%
Engineering
38,401
38,401
457,614
419,213
8.4%
39,840
463,959
8.6%
Streets & Alleys
84,965
84,965
1,308,421
1,223,456
6.5%
78,469
1,437,814
5.5%
City Hall Building
9,036
9,036
121,698
112,662
7.4%
6,519
131,427
5.0%
Park/Recreation Administration
20,091
20,091
215,295
195,204
9.3%
15,282
211,546
7.2%
Recreation
22,590
22,590
217,894
195,304
10.4%
18,839
218,893
8.6%
Senior Citizen Center
4,927
4,927
67,635
62,708
7.3%
4,524
72,990
6.2%
Civic Arena
40,496
40,496
326,765
286,269
12.4%
18,776
331,624
5.7%
Park Department
42,599
42,599
721,981
679,382
5.9%
43,975
720,738
6.1%
Recreation Building & Pool
10,962
10,962
187,760
176,796
5.8%
8,213
185,393
4.4%
Events Center
15,613
15,613
231,225
215,612
6.8%
13,778
224,688
6.1%
Evergreen Building
1,117
1,117
12,305
11,188
9.1%
28
13,130
0.2%
Library
3,598
3,598
183,970
180,372
2.0%
1,995
183,759
1.1%
Cemetery
3,620
3,620
108,400
104,780
3.3%
8,347
112,511
7.4%
Airport
4,810
4,810
100,235
95,425
4.8%
3,653
101,314
3.6%
Revenue Department
-
-
50,000
50,000
-
50,000
Unallocated General Expense
66,104
66,104
631,050
564,946
10.5%1
42,211
597,983
7.1%
TOTAL EXPENDITURES
824,684
824,6114
10,339,050
9,514.366
8.0%
720,495
10,637,639
6.8%
aw)
CITY OF HUTCHINSON
Investment Report
For the Month Ei7ded January 31, 2012
TOTAL INVESTMENTS S 13:160,451.07 $ 13,29I.569.99 13.269.6".90 $ 21,701-00 $ 109,417-93
PORTFOLIO BY PRODUCT TYPE MAT U R1 TY SC HED U LE
V31112012 %of 1=11201111 % Of Moothly M atu MY Current Value %
Product Type 70t0l Value Total Total Vain Total Change Lest than 1, yew $5147'1845.49 41.2%
Money Markel x,614,451.07 34x7% $2,58x,062.35 1 s-5% $2,025,388,72 1 - 2 years S834.525 Ob 63%
GD's V, 1 Ed,464.42 8.$% F 1 10 14-4% ($7451,731.50) 2 - 3 years 50.00 00%
Governmeni Bonds ,983,9119.50 37.5% $6,227.810,60 47-0% ($1,243,891-10) 3.4 years N 00%
Cwporate Bonds 92,001,280.00 15A% $21,002.075,00 1, -11% ($795-00) 4 - 5 years $'I. '1-, 15,46 7. GO 114%
Municipal Bonds $525,455-00 4-0% $525.180.00 4-0% $275-00 5+ years $5,469,732.50 .412%
TOTAL $13r291,669A9 100.0% $13f256,323.87 100,0'/ $35,246,12 TOTAL 13,29%5644. aq 100.0%
Corporate Bonds 4 OA $5,DD0,0C0-DD
Government Sonels
37% CIDIS Sa34,525
$0 50
ess tl-an 1 1- 2 years years years years 5+ yearjrS
2 4
Interest
C u rrent
Daft 011
Daw of
Par
C urre nt
Purchase
Unreal izw
Premium
Next
Inslitution
De5;c-riptiDn
Rate
Yield
Purchase
M atu rity
Value
Value
Amou nt
Gainl(Loas)
@iscau nt
Cali Date
Smith Bar-key
Money Markel
0.020%
3.292,378,54
3,292 276.54
3.29Z.376,64
NIA
Smhh Baal, -,Y
CD's
2.750%
2.730%
0512EW2009
OV2912012
66,003-00
56.406.00
53.000.00
400,00
MIA
Smith samey
CD's
3-060%
1025%
05)20120DD
05129/2012
98,000,00
98.8G9.48
98.000.00
806.48
NIA
smoh Bamey
CD's
3.1150%
.x,123%
05120 f2O9
051292012
98,00mo
98,842.80
93,000=
842.80
WA
SmIth �rney
�V:s
3-100
3.074%
0512012009
0512912012
98F .0[i
981826.14
93.000.00
82C..14
MIA
,Smith Barney
clys
2,45(Y%
2.428%
07)221200
071231'2012
1125,00100
126,127-50
125,0W.00
1.127.50
N (A
Smith Bamey
oz's
2,4501%
2.,428%
0r/2212009
071.231'2O12
245.003-00
247.209-90
245,000-00
2,209-90
m
WA
-Smith Ba rim "
CUS
2-45DOYo
2,4 $'J6
07/22J2009
07123n01 2
130.00100
131.172.60
1X00r) DI)
1.172-60
NUA
Smith Bamey
CD's
3-3009
5-204'6/o
W1 200
0 101201
100.OD)-00
102,97B.GO
100.00D.Do
2.9 -? 8.00
PVA
Smith Ramey
CD's
3-300%
3.204%
wi(V2009
{76 lore -013
100.000.00
102,976 C0
100.00G-Go
2,97.8-00
NVA
Smith Barney
CD's
3-40011A
S'-297%
06110/2009
051110120113
1100,00100
103,114,00
100.000-00
3.114-00
PVA
Smith Barney
FHLB
1.250%
1-2489
0'9/27/2011
0912&2018
5M.000,00
51,655-00
600.000-00
655.00
0 0201
SmIlh Barney
rHLE
2,000%
1.992%
101251.20'1
1111812019
5150.00D.00
552,061 M
550,000-0 i)
4051-50
0511 V20112
Broker Total
41.3%
5,492,376.54
5,511,54746
5,492,376-.54
19.170.92
-
Eduard Jcines
FFG8
4.8750A
4-100%
05113/20'1
0111712017
431,000,00
511,597.00
49a.022.83
8, 574.17
62,022.83
N/A
a rg1w r Tot,
3.9%
431 P000.00
511.597.00
493,022-83
18 574.17
62.022.83
Wells �afgo
Mbney Markel
0.010I/Ic
1,256,640.97
1.256.W.97
1,256.640.97
-
-
MIA
Welts Fargo
FNMA - Stop
1,500%
1.490°
I W051201 1
1 0105M 18
1,500,000.00
1,SDO,2 25.00
1,500.000, o0
225.00
04A)W2012
wells Fargo
FHLB - Stop
2,000%
1.99`0%
08124/2011
-OW4/2021
515,00D.00
61:5.257-50
515,000.00
267.50
0612412012
Wells Fargo
FHLB - Step
2.2500A
2.240%
0812512011
W26/20211
1.500,0D0.00
1, 501,+426.50
1,600,000.00
1,426.50
0212512012
Wells Fargo
FHLB - St(--p
2.0 °
1-9w%
091301201 1
09=120211
900,000.00
GW,117J00
906.D00,0-a
117,00
0313 !12012
Broker Totai
42.7%
6,671.640.97
5,673,666.97
5, C371.640.97
2,026,00
UE-S Financial
Money h1a rket
0.17{x°
65.433.55
55.433.56
65,43:3-56
-
WA
065 Financial
5LG
5.3001K.
5-040%
11124/2010
01/0112014
500,000.00
525,455,00
:541,020-04
(1 5,56.00)
41,020.00
WA
UES Financial
FH[_8 Step
2.00011A.
2-000%
03123'2010
0312V2016
5P0.000-00
501.065-00
5,02,375-00
(1,320-00)
2,375-00
03123!20112
UES Financial
FN KA - NTS
1.500%
1-490%
091211120111
0912112016
5DO.000.00
502,815.00
504,000-00
-g 1,1.85.00
4,O00.00
09 2112012
Broker Total
12 0%
1:565,433-56
1.594,758.56
1,612,828.56
(11 8,0X00)
47,395,00
TOTAL INVESTMENTS S 13:160,451.07 $ 13,29I.569.99 13.269.6".90 $ 21,701-00 $ 109,417-93
PORTFOLIO BY PRODUCT TYPE MAT U R1 TY SC HED U LE
V31112012 %of 1=11201111 % Of Moothly M atu MY Current Value %
Product Type 70t0l Value Total Total Vain Total Change Lest than 1, yew $5147'1845.49 41.2%
Money Markel x,614,451.07 34x7% $2,58x,062.35 1 s-5% $2,025,388,72 1 - 2 years S834.525 Ob 63%
GD's V, 1 Ed,464.42 8.$% F 1 10 14-4% ($7451,731.50) 2 - 3 years 50.00 00%
Governmeni Bonds ,983,9119.50 37.5% $6,227.810,60 47-0% ($1,243,891-10) 3.4 years N 00%
Cwporate Bonds 92,001,280.00 15A% $21,002.075,00 1, -11% ($795-00) 4 - 5 years $'I. '1-, 15,46 7. GO 114%
Municipal Bonds $525,455-00 4-0% $525.180.00 4-0% $275-00 5+ years $5,469,732.50 .412%
TOTAL $13r291,669A9 100.0% $13f256,323.87 100,0'/ $35,246,12 TOTAL 13,29%5644. aq 100.0%
Corporate Bonds 4 OA $5,DD0,0C0-DD
Government Sonels
37% CIDIS Sa34,525
$0 50
ess tl-an 1 1- 2 years years years years 5+ yearjrS
2 4
WM Tmn¢eOn. Rev.
9Mib Treewml .
C35%FI COMbi WUMObe-2012
M Mh1 2012
MOOMMXll
Mf Xlg YWMOe 412
YeerbD ml
Yearb DMe2010
Jenuery
i
413.52006 $
534,8%.' S
121,488.86 S
415,520.05
3 534,991.76
$ 127,488.%
FebN9ry
S
-
$
657.84889 S
471,881.51 S
.
S 1182.]3831
5 599,38029
NuU
S
-
S
413,601.% $
40B.tOM 5
-
5 104640021
5 1(408,505.88
MM
$
-
S
245.13222 S
10.088.51 5
-
S 1895.5Y2.43
S 1.11705,48
Mry
$
-
S
238,17034. $
520,63e.10 S
-
3 2,183)42.9]
S 1,63&141.58
Jute
$
-
S
(150.48885) $
(42,30082) $
-
S 2,001,33132
S 1,596.840.%
Juh
i
-
S
331,14942 $
4465]214 $
-
S 2,33.4@.74
$ 2=6.413.10
/W9uat
5
-
S
43$252BB $
617.=AO 9
-
$ 2,]10.95860
$ 2,653,733.50
SBd ,
$
5
(986,19122) S
492558.10 S
-
$ 1,808,48438
S ;046,091.80
omp
S
-
$
152AT1.75 S
40897108 5
-
$ 1,9569%.13
$ 3A47,002.60
N...
5
-
$
1M,M79S $
4,847.88 $
-
$ 2,M6069.95
$ 1461,910.58
DewmbOr
S
-
5
(1,42114924) S
(1,4 %,916.86) $
-
5 825,734.74
5 1,952.99532
Bu0 Me4-2012= S
f4AMIMAZ
8 2.826833.39
Flow l9ri Gen. PrOH
Gig a6 NevntCml of �iectla
SeM1
Mayl`.pMtic
Yeerb pap {Ironic SYMem
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swwywt. l ,,
CamNleE Yevrm Oek -Gee
nu5ry
30.1%
30.1%
45,1%
40.7%
45A%
40.7%
Feduary
Memo
n9r9
Mry
June
JWy
Seplembv
sv
Odaber
NmvmOM
pecanibar
Ekdii
m'Year
Ge wdYeHeabm
(3aa-EM MY.v WOa cull,
BuO8ela8-1011
28%
41%
42%
4016
33%
DeerMM 1.0 ner Reyawe
DOAw
Memm_9Mk
Yavb
Dale {
Y. b DMe-Gae
.Hooey
22%
22%
26.9%
25.8%
FaSNay
APM
APO
w
MY
0eplemOu
OMtber
Nevembu
Mcembvr
pedkrEM
MyMr
Gea-EM M Year
BudptM -2011
20%
20%
Rd lnwme ror Revenue
DOW
Mmm- Eleeble
Yaerlo
DMe -pedk
Mon lLr�i ge
Y.Moyte--0ea
Jmuary
1S%
tAfb
21.3%
21.3%
Feb=
M3N6
lm l
M6y
JVm
JMy
Aunt
Seplembx
Odobel
NOVamber
Wcembx
EfA MYMr
Gu- o1Yeu
B ta�?pt1
1%
14%
WM Tmn¢eOn. Rev.
9Mib Treewml .
Cash Flow from Operating Activities
Net Cash flows from capital and related financing activities $ {386,753.371
Cash flows from investing activities
Interest Income $ 1,506.54
Combined Cash Statement
Monthly Change in Cash— levelaed change In cash due 10 principal pmt. $ 327.36014
YTD Cash Increase (Decrease)— levelized change in cash due to principal pmt. $ 327,360.14
Add-in Monthly Principal Payment
$
1131/2011
Operating Income
$
498,903.86
Depreciation
$
334,948.00
Amortization
$
2,588.96
pncreass)decrease in receivables
$
(304,911.64)
(Increase)decrease in other recelvables
$
6,527.83
(Incresse)decrease in inventory
$
(27,80(5.28)
(IncreaseJtleerease in prepaid expenses
$
(55,793.66)
(Increase)decroose in Defamed Energy Cost - - MISO
$
(40,854.86)
Increase(decrease) in accounts payable
$
70,307.15
Increase(decresse)m energy conservation payable
It
-
Increane (decrease) in customer deposits
$
33,755.00
Incresse(decrease) in due to City
$
94,727.00
Increase(decrease) in relamage payable
$
_
Increase(decrease) In accrued expenses
$
84,296.02
Net Cash Provided by Operating Activifies
$
696,687.38
Cash flows from non capital financing
activities
Merchandise and contract work, net
$
_
Misc. Income
$
425.05
Misc. Expense
$
4,505.46
Transfers to City of Hutchinson
$
$
Net Cash flows from non capital financing activities
E (4,080.47)
Cash flows from capital and related financing
415,538.72
activities
Additions to utility plant
$
(111,283.38)
Proceeds from sale of plan[ assets
$
_
Principal payments on long -term debt
$
(88,159.92)
Principal payments on BS2 Debt
$
(75,792.04)
Interest paid on long term debt
$
(91.538.031
Net Cash flows from capital and related financing activities $ {386,753.371
Cash flows from investing activities
Interest Income $ 1,506.54
Combined Cash Statement
Monthly Change in Cash— levelaed change In cash due 10 principal pmt. $ 327.36014
YTD Cash Increase (Decrease)— levelized change in cash due to principal pmt. $ 327,360.14
Add-in Monthly Principal Payment
$
88,159.92
Deduct Annual Principal Payment —Paid in December
$
-
Total Monthly Change in Cash
$
415,520.06
Total YTD Cash lncrease(Decresse)
$
415,520.06
Beginning Month Cash Balance
$
13,503,670.69
End Month Cash Balance
S
13,919,190.75
Total Monthly Change in Cash
S
415,620.06
Total YTD Cash Increase {Decrease)
$
415,52006
Cash —Reakh ted
Catastrophic Failure Fund
$
500,000.00
Rate Stabilization Fund — Electric
$
1,128,266.71
Rate Stabilization Fund —Chas
$
594,443.71
Public Utility Revenue Bond Sinking Fund -2003
$
560,453.33
Expansion and Development Reserve A=unt
$
10,260,506,82
Payment in Lieu of Taxes
$
1,136,724.11
Total Restricted Funds
it
14,178,394.46
Expansion and Development Reserve Account
S
10,260,506.62
Cash In Bank
$
(259,185.07)
Total Available Cash
$
10,001,321.55
Cash Balance
$
13,919,209.41
Check Sum
$
18.66
Total Monthly Change in Cash
$
415,536.72
Total YTD Cash Increase (Decrease)
$
415,538.72
I )� r-0
R55HTFS LOGIS001P
DescriPtion
Total
Assets
Utility Plant
Land & Land Rights
4,590,287.00
Depreciable Utility Plant
113,071,761.40
Accumulated Depreciation
47,075,864.36 -
Construction In Progress
2,423.404 41
Total Utility Plant
73,009,58845
Restricted Funds & Accounts
Capital Expenditures Cur
2,636,648.30
Payment In Lieu Of Taxes
1,138 724 11
Rate Stabilization - Etc
374 463.81
Rate Stabilization - Gas
594.443.71
Bond & Interest Payment
560,453.33
Catastrophic
500,000.00
Big Stone It
751.802.90
Generation Projects
7,623,858.32
Total Restricted Funds & Accou
t4, 178 394.48
Current & Accrued Assets
Cash In Bank
259,185.07 -
ACColRllb Receivable
3,625,610.80
Inventories
1,541,295.95
Prepaid Insurance
44.361.00
Prepaid Maintenance Agre
76890
Prepaid Gas Expense
10.097.15
Deferred Energy Cost - M
23,547.80
Prepaid Dental Insurance
16,85224
Patronage Dividend Recei
3.172.55
Prepaid Legal Fee.
13.252.15
Clearing Account
255.05
Sales Tax Receivable
119,224 63
Total Current & Accrued Assets
5,139,253.15
Deferred Charge
Bond Discount 2003
406,464.59
Development Study - Moss
2,034773.94
Total Deferred Charge
2,441,238.53
Total Assets
94,768,474.61
HUTCHINSON UTILITIES COMMISSION 212372012 16:11:50
Balance Sheet
January 31, 2012 Page- 1of2
1
��rf>
R55HTFS LOGISOOIP HUTCHINSON UTILITES COMMISSION 2/232012 16:11 :50
Balance Sheet
January 31, 2012 Page- 2012
Description
Total
Municipal Equity & Liabilities
Municipal Equity
Municipal Equity
64,939,552.93 -
Unappropdated Retained
404,791,96
Total Municipal Equity
65,344.34489-
Long Term Liabilities - Net Of
2003 Bonds
22,510,000.00 -
Develo ment Study - Mires
3,074,479,13 -
Total Long Tenn Liabilities -
25,584r179.13-
Current & Accrued liabilities
Accounts Payable
2,529,990.73 -
Accounts Payable -Miso
1009667 -
Accounts Payable - M
9,549.36 -
Interest Accrued
182,073.08
Accounts Payable To City
94,727.00 -
Accrued Payroll
261,544.70 -
Accrued Vacation Payable
361,817.21
Rec Payment (Mcleod Co 0
1.452.47-
Accrued Severance
71,933.98
Accrued Sick
345,18
Customer Deposits
337,097,00 -
Other Cunent & Accrued Li
28641
Total Currenl & Accrued Liabd
3,839,650.59 -
Total Municipal Equity & Liabi
94,768,474.61-
2
R55HTFS LOGIS003P HUTCHINSON UTILITES COMMISSION 212=012 16:12:04
Statement of Income and Expenses
January 31, 2012 Page- lot 1
4
Previous
Current Budgeted
Budget Annual
Description
Year To Date
Year -TO -Date Year To Date
Deviation Budget
Operating Revenues
Sales Electric Energy
2.208.395.59-
2,022,831.68 -
2,022,631.68-
Sales For Resale
63,276.81-
80,774.56-
80,774.56 -
Securily Lights
892.00-
918.00-
Sales Gas
2,161,634,76-
1,593,196.77-
918.00 -
1,593,196.77 -
New Ulm Transportation
60,310.61-
60,66300-
Transportation- Electric
91,667.07-
91,666.63
60,663.00 -
91.666.63.
Nei Income From Other Sour
23.759.85-
23,371.69-
23,371.69 -
Total Operating Revenues
4,609.936.69-
3873,422.33-
Operating Expense
3,873;422.33 -
Production Operations
230.685.01
247,862.94
247,862.94
Production Maintenance
25,967,81
23,076.87
23,076.87
Electric Purchased Power
1,242.687.83
1,162,742.34
1,162,742.34
Other Power Supply
23,792.72
42,882.97
42,882.97
Electric Transmission Oper
10,818.68
10,818.68
10,818.68
Electric Transmission Main
3,445.50
54984
54684
Electric Distribution Oper
35,894.07
43,971.90
43,971.90
Elecrc Distribution Main
16,62659
24,65a 75
24,658.75
Gas Purchased Power
1,576,20744
1627,271 80
1.027,271.80
Gas Transmission Operation
9,211.61
8,673.79
8.67379
Gas Distribution Operation
35,485.97
26,182 87
Gas Oistdbution Mainteran
14 457.40
19,07717
26.182.07
19,077.17
Customer Accounting
38,11510
30,115.92
30,115.92
Sales Expense
25,639.42
25,410.12
25,410.12
General B Administrative
360,052.89
251,547.51
251,547.51
Depredation
280,500.00
287,500 00
287 500.00
Amortization — Development
76,737.00
47,448.00
47448.00
Payment In Lieu Of Taxes T
92.134.40
94,727.00
94,727.00
Total Operating Expense
4,099,461.74
3,374,518.47
3,374,518.47
Total Operating Income
510,47495-
498,903.86-
498,903,86-
Other Income
Other Net Income
1,668.09 -
Interest Income
1,110.23-
1506.54-
1,506.54 -
Misc Income
200.51
425.05-
425.05 -
Total Other income
2,497.81-
1,931.59-
1,931.59 -
Other Expenses
Misc Expense
2,588.84
4,505.46
Interest Expense
98,036.29
91,538.03
4,505.46
91,538.03
Total Other Expenses
100625.13
96,04349
96,04149
Total Non - Operating Income
96,127.32
94,111.90
94,111.90
Net Income
412,347.63-
404,791.96-
404,791.96-
4