cp02-14-2012 cCouncil Workshop —Review Ends Statements /Citizen Survey Results — 4:00 p.m.
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 14, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 24, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose. only for items requiring Council approval by external entities that would otherwise
ave een del tot a City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067(C)
ADDING LANGUAGE TO ALLOW BY CONDITIONAL USE PERMIT A TOWING COMPANY
WITH IMPOUND /OUTDOOR STORAGE LOT IN THE I -1 (LIGHT INDUSTRIAL DISTRICT)
REQUESTED BY MARK SHOUTZ, APPLICANT, WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT FINDING OF FACT RESOLUTION NOS. 13958
AND 13959, ADOPT RESOLUTION NO. 13960 AND ADOPT ORDINANCE NO. 12 -0683)
(b) APPOINTMENT OF ANTHONY HANSON TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2014 (COMPLETING TERM OF PAUL NORDIN)
(c) CONSIDERATION FOR APPROVAL OF ITEMS FOR SOUTH PARK WATER TOWER
REHABILITATION PROJECT (LETTING NO. 6, PROJECT NO. 12 -07) — ORDERING
PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING ON
IMPROVEMENT
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
HUTCHINSON EAGLES 4441 FOR APRIL 21. 2012
(e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
MCLEOD COUNTY PHEASANTS FOREVER ON MARCH 24, 2012, AT MCLEOD COUNTY
FAIRGROUNDS
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
CITY COUNCIL AGENDA —FEBRUARY 14, 2012
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION FOR APPROVAL OF ISSUING WINE /STRONG BEER LICENSE TO TOKYO
GRILL, II, LOCATED AT 1190 HWY 7 WEST
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) PRESENTATION OF CITY OF HUTCHINSON BUSINESS PROCESSES — ORGANIZATIONAL
STRUCTURE
Action -
(b) PRESENTATION OF CITY 2011 PAVEMENT MANAGEMENT REPORT
Action -
10. UNFINISHED BI
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON FACILITIES MASTER PLAN
POLICY
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF AIRPORT ENGINEERING SERVICES SELECTION
PROCESS
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, developpolicy thatguides the organization and
Counci7 and the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) FIRE DEPARTMENT MONTHLY REPORT FOR JANUARY 2012
(b) PUBLIC LIBRARY BOARD MINUTES FROM NOVEMBER 28, 2011
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM DECEMBER 28, 2011
(d) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2012
(e) PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM
JANUARY 9, 2012
(fl CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2011
(g) CITY OF HUTCHINSON INVESTMENT REPORT DECEMBER 2011
13. MISCELLANEOUS
14. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 24, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City
Attorney.
2. INVOCATION — Pastor Paulus Pilgrim, Faith Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt recognized Linda Krentz, Administrator of Burns Manor Nursing Home, now of
Harmony River Living Center. The nursing home moved to their new location in one day and the coordination
efforts Ms. Krentz and her staff facilitated are to be highly commended.
Mayor Cook noted that the GFOA has awarded the City of Hutchinson a certificate of achievement in its
financial reporting. This is the highest award given by the GFOA and was presented to Jeremy Carter, City
Administrator/Finance Director.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 10, 2012
Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
ave een delegated tot the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 12 -0682 - CONSIDERATION FOR APPROVAL OE-AUTHORIZING SALE OF
CITY -OWNED PROPERTY TO VET VISIONS, LLC — 256 AND 264 4 AVENUE NW (SECOND
READING AND ADOPTION)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067(C)
ADDING LANGUAGE TO ALLOW BY CONDITIONAL USE PERMIT A TOWING COMPANY
WITH IMPOUND /OUTDOOR STORAGE LOT IN THE I -1 (LIGHT INDUSTRIAL DISTRICT)
REQUESTED BY MARK SHOUTZ, APPLICANT, WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT FINDING OF FACT RESOLUTION NO. 13958
AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF
ORDINANCE NO. 12 -0683 FOR FEBRUARY 14, 2012)
2. CONSIDERATION OF SITE PLAN REVIEW FOR PROPOSED DEPOT REDEVELOPMENT
AND FARMER'S MARKET LOCATED AT 25 ADAMS STREET SE SUBMITTED BY MILES
SEPPELT, HUTCHINSON EDA, WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 1396 1)
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CITY COUNCIL MINUTES JANUARY 24, 2012
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO THE
HUTCHINSON ROTARY FOUNDATION ON APRIL 20, 2012, AT CROW RIVER GOLF CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO THE
MINNESOTA DEER HUNTERS' ASSOCIATION ON APRIL 7, 2012, AT MCLEOD COUNTY
FAIRGROUNDS
(e) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR
PERFORMANCE APPRAISAL SESSION HELD ON JANUARY 10, 2012
(f) APPOINTMENT OF MONTY MORROW TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2016
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 7(a) 1 and 7(b)1 were pulled.
Motion by Czmowski, second by Yost, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)1 had further discussion. Mayor Cook noted that a revised ordinance had been distributed that
included the purchase price of the property in the amount of $14,600.
Motion by Arndt, second by Christensen, to approve Item 7(a)1. Motion carried unanimously.
Item 7(b)1 had further discussion. Council Member Arndt noted that the applicant was present and had
some revisions to the conditional use permit application. Dan Jochum, Planning/Zoning/Building Director,
noted that tonight only the zoning ordinance is being considered and the conditional use permit will be
considered for approval at the February 14, 2012, meeting.
Discussion was held regarding the proper zoning area of the city for a towing/impound lot.
Motion by Arndt, second by Czmowski, to approve Item 7(b)l. Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) 5" AVENUE NW IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 12 -01)
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a brief overview of the
proposed project. The project is proposed to consist of 5'" Avenue NW from Kouwe Street NW to TH
15 /Main Street. The project will consist of a full reconstruction of the existing roadway surface /section, full
utility replacements /upgrades, drainage /storm sewer improvements, draintile installation, signing/striping,
street lighting, trails /sidewalks, and restoration. A portion of the proposed work will be funded by the City's
Municipal State Aid allotment with the remainder of the work being funded by City bonds and property
special assessments. With estimated average rates, a typical 66' -wide residential lot would incur an
assessment of $7780. Construction of this project is anticipated to start in the spring /summer of 2012. The
estimated total project cost is $1,933,400. The City pays for 50% of street rehabilitation, partial street
reconstruction, full street reconstruction, mill & overlay and alley reconstruction and 100% of sanitary sewer
& water main improvements and trails. Bids are proposed to be opened March 16, 2012.
Mayor Cook asked if it would be worth considering moving assessment payments out 15 years in
correlation to the 15 -year bond life. Jeremy Carter, City Administrator, explained that a 15 -year
payment plan does cost the property owner more because of the interest although it reduces their yearly
payment amount. If the yearly assessment amounts are reduced, it increases the annual debt levy amount.
Mr. Carter explained that the main reason for a 10 -year assessment payment plan on a 15 -year bond is to
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CITY COUNCIL MINUTES JANUARY 24, 2012
ensure that all funds have been collected from that source upfront to pay off the debt. There are
delinquencies on properties, so on a 15 -year assessment full payment might not be received until years
16, 17, 18 which is why we the City is required to levy 105% of the project amount.
Mr. Exner reviewed the trail costs and overall layout of the plan.
Mike Marvan, 134 5`h Avenue NW, presented before the council. Mr. Marvan presented a petition of
property owners who are opposed to the proposed trail. Mr. Marvan's personal opposition is to the loss of
space for parking in front of his property and in his driveway, as well as the snow removal maintenance that
will be required.
Mr. Exner addressed the petition language that was presented. Mr. Exner noted that speed limits are an
enforcement issue and the traffic load isn't that dramatic with the year 2009 counts of approximately 1300
vehicles per day.
Al Teubert, 105 5 t Avenue NW, presented before the Council. Mr. Teubert noted that the vehicles go high
rates of speed currently. Street parking for the park is proposed at 14 spots.
Brenda Wiehr, 485 louwe Street, presented before the council. Ms. Wiehr asked if she will be paying the
full assessment on 5' Avenue SW. Ms. Wiehr noted that was just assessed last year on Kouwe Street. Mr.
Exner explained the corner credit program. Ms. Wierh also noted that she disagrees with the proposed trail.
Karen Heydt, 253 5`h Avenue NW, presented before the council. Ms. Heydt raised concerns with the curb
coming in a couple of feet on her property.
Garth Heydt, 253 5`h Avenue NW, presented before the council. Mr. Heydt was in favor of the trail, however
he raised concerns with the assessments, which will run approximately $28,000 on his property. He asked if
there are any options for property owners who have a hardship with the assessment amount. Mayor Cook
reminded Mr. Heydt of the deferral process.
Jesse Troska & Mary Nelson, 490 Main Street North, presented before the Council. Mr. Troska explained
that this project hugely impacts his property as they lose a fair amount of green space. Ms. Nelson asked that
if the trail is put in, that the proposed turn lane at the intersection of 5'" Avenue NW/Main Street not be put
in, because it impedes on their green space. They have not seen much stacking at the comer and therefore
they do not feel a tVm lane is necessary. Mr. Exner commented that the implementation of a designated
right -turn lan%on 5` Avenue at the TH 15 intersection is strongly recommended due to high traffic counts om
TH 15 and 5' Avenue NW, sightline limitations on TH 15, and unknown future traffic patterns on 5`
Avenue, and that some drivers will make poor decisions when they wait an extended time at an intersection.
Lance Ketchum, 224 5`h Avenue, presented before the Council. Mr. Ketchum voiced opposition to the
proposed right -hand turn lane. He feels there are more issues with left hand turns. Mr. Ketchum clarified
that in general 10 feet will be taken off the south side of the street bringing it narrower. Mr. Ketchum does
agree that the street needs to be repaired, especially due to the route being used as a detour during the Hwy 7
reconstruction. Mr. Ketchum raised concerns with snow removal as well due to the narrowing of the street.
Mr. Ketchum spoke of other methods for storm sewer piping. Kent Exner noted that the pipes must be
replaced and now is the time to do it since the reconstruction project is intended to last 40 years.
Mayor Cook asked that traffic counts be taken at 5`h /Main Street to see if a turn lane is necessary.
Janet Yerks, 251 5`h Avenue NW, presented before the Council. Ms. Yerks likes the width of the street as it
is currently. Ms. Yerks noted that she owns a large recreational vehicle and the wide street is necessary
when parking the RV on their property. Ms. Yerks wanted to know where they would be able to park the
RV during construction and had questions about access in general. Mr. Exner and the mayor noted that staff
keeps residents informed of restrictions when necessary but typically access is available. Mr. Exner noted
that property owners driveways could potentially be widened to 24 feet.
Ann Martinson, 15 5`h Avenue, presented before the Council. Ms. Martinson agreed with Mr. Troska and
Ms. Nelson on their opposition to the proposed turn lane. She agreed that it was not necessary. Instead, Ms.
Martinson expressed that snow removal and a narrower street are more of an issue.
4 Lo,)
CITY COUNCIL MINUTES — JANUARY 24, 2012
Jesse Troska asked why the proposed trail is 10 feet in width compared to other trails that are eight feet in
width. Mr. Exner explained that municipal state aid funding requires that a 10' trail width be constructed if
it can be achieved. If the City believes this width cannot be achieved, then a variance must be requested and
a hearing held. Mr. Exner noted that there is room for a 10 foot trail in this area. In addition, a 10 foot width
is more of an industry standard.
Mike Marvan asked who pays for maintenance costs of the trail. Mr. Exner noted that trail maintenance
costs are not assessed, but rather the City picks up the cost.
Gordy Evenson, 17 5`h Avenue, presented before the Council. Mr. Evenson agreed that the street needs to be
reconstructed, however he is opposed to the proposed trail. Mr. Evenson noted that he would rather have the
high speed drivers addressed in some manner.
Lance Ketchum suggested that off - street parking for the Rocket Hill Park be created somehow in the area.
Other residents suggested ideas for off - street parking, but the Council and staff noted that the construction of
a parking lot is too cost - prohibitive.
Gordy Evenson also spoke of snow removal issues.
Council Member Arndt asked about the price comparison between sidewalks on both sides of the street
versus trail on one side. Mr. Exner noted that a sidewalk on both sides costs more than a one -side trail.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
The Council discussed including the proposed trail. The Council also discussed parking issues and safety
issues.
Motion by Arndt, second by Christensen, to order improvement and preparation of plans and specifications,
approve plans and specifications and order advertisement for bids. The Council conceded that the turn lane
should be eliminated from the design. Motion carried unanimously.
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. Always looking toward t77Mure, not monitoring past)
(a) PRESENTATION OF CITY TREE INVENTORY PROJECT REPORT BY UNIVERSITY OF
MINNESOTA
John Olson, Public Works Manager, presented before the Council. Mr. Olson introduced Eric North from
the University of Minnesota who was part of the tree inventory project. Mr. North explained that U of M
staff and volunteers conducted an inventory of the City's urban forest. The funding for this project mainly
came from emerald ash borer funds, which was of the most immediate concern. The inventory showed that
there are approximately 21,513 privately -owned trees and approximately 6600 publicly -owned trees in the
city. Approximately 16.75% of the privately -owned trees are ash and approximately 23.5% of the publicly -
owned trees are ash. Other information contained in the inventory include tree identification, size, and
condition. Mr. North shared inventory information pertaining to tree size relating to trunk diameter and to
relative crown spread and tree crown condition ratings, as well as tree stem condition ratings.
Mr. North stressed diversifying the tree population in order to deal with known and unknown tree disease
infestations. Mr. North also spoke about a bare root growth/transplantation method that is very cost -
effective.
(b) UPDATE ON HOUSING FORECLOSURES — JEAN WARD
Jean Ward, Hutchinson Housing and Rehabilitation Authority Executive Director, presented before the
Council. Ms. Ward reviewed the foreclosure process used in Minnesota. Ms. Ward shared sheriff's sale
data which included 40 in 2007 and 77 in 2011 for the city of Hutchinson. There are currently 17 sheriff s
sales scheduled to date for 2012. Ms. Ward reviewed foreclosure revitalization efforts that the HRA has
undertaken.
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CITY COUNCIL MINUTES — JANUARY 24, 2012
Mayor Cook brought up the possibility of a vacant home registration program.
Dan Jocbum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum noted that staff
is beginning to research a foreclosure /vacant home registration program. The mortgage company would pay
the registration fee. The Council felt it would be a good idea for staff to research this type of program more
extensively and report back to the Council.
Ms. Ward shared housing data information with the Council. Ms. Ward also spoke of the Home
Affordability Refinance Program.
10
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO REVIEW CITIZEN
SURVEY RESULTS AND REVISIT ENDS STATEMENTS
Motion by Czmowski, second by Cook, to set Council workshop for February 14, 2012, at 4:00 p.m. to
review citizen survey results and revisit ends statements. Motion carried unanimously.
12. GOVERNANCE (Purpose. , to assess past organizational performance, develop policy that guides the organization and
Council nage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2011
(b) PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM
NOVEMBER 7, 2011
(c) PLANNING COMMISSION MINUTES FROM DECEMBER 20, 2011
Motion by Czmowski, second by Yost, to accept corrected Director's Report. Motion carried unanimously.
13. MISCELLANEOUS
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 8:55 p.m. Motion carried unanimously.
"�J
MEMORANDUM
DATE: January 18, 2012, for the January 24, 2012, City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, AICP, Planning Director
SUBJECT: CONDITIONAL USE PERMIT TO ALLOW A TOWING COMPANY BUILDING WITH
IMPOUND /OUTDOOR STORAGE LOT IN THE 1 -1 (LIGHT INDUSTRIAL) DISTRICT
AT 125 MICHIGAN STREET S.E.
APPLICANT: Mark Shoutz, C.O.P. Shop and Towing
Background-
The applicant is requesting a conditional use permit to allow a towing company building with a fenced
impound /outdoor storage lot located at 125 Michigan Street S.E. Section 154.067 of the City Code
was recently amended to conditionally permit towing company buildings with impound lots in the 1 -1
District. The applicant proposes to keep the office at his present business location at 490 Hwy 7 E
and construct a 176'x 225' fenced and partially paved impound lot. The fence would be at least 6
feet in height, constructed of wood, and 100% opaque. He will be using the property for storage of
boats and campers, etc. and a towing impound lot. Additional information is contained in the attached
staff report and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their January 17'"
meeting. The applicant was in attendance regarding the conditional use permit and had questions
regarding the requirements for at least a 3 foot minimum between the Hutchinson Utilities chain link
fence and the towing company opaque fence. There was further discussion regarding the
maintenance between the two fences and the appearance of the fences being 3 feet apart. After
discussing the request, the Planning Commission recommended approval with the following findings
and recommendations:
1. Planning Commission considered the effect of the proposed use on the health, safety, and
welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions,
and the effect on values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
2. The Planning Commission has determined that the proposed use is in harmony with the
general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
3. The 6 foot opaque /wood fence must be completed around the entire lot by April 30, 2012.
4. A 6 foot opaque /wood fence is required on the south side of the lot and must be a minimum
of 3 feet off the property line or a compromise agreed on between the two parties, City Staff
and meet the City Zoning requirements. The Utilities Commission chain link fence is not
acceptable for the fencing requirement.
5. Damaged vehicles must be placed on the hardsurfaced areas with containers to catch any
leaking of oils, etc from vehicles to protect property from ground pollution.
6. Driveway and parking area in front of building must be paved. The parking area must be at
least 30'x44' to accommodate three 9'x20'parking stalls in addition to the commensurate
drive isle /turnaround area. The driveway must be at least 20' wide and be located 10' off of
the property line. The driveway shall go from the street to the impound /storage lot gate. The
parking lot and driveway shall be paved by June 30, 2012. A site plan indicating where the
parking lot and driveway are being located will need to be submitted for review by the City
prior to a permit being issued for these items. n / r
City Council Memo
Planning Commission meeting 1117112
Page 2
7. The area of the impound /storage lot that is planned to have vehicles parked on it must be
improved with a 6" gravel surface to meet the minimum requirements of the Zoning
Ordinance.
6. The business shall have no outside storage of salvaged vehicles or parts of motor vehicles.
9. Parking of semi trucks and trailers is prohibited due to the large size of these vehicles and the
difficulty screening this type of vehicle.
10. Vehicles that are taller than the 6 foot fence shall be parked to the rear of the lot so as not to
be as visible.
11. If the appearance of the impound /storage lot is not neat and tidy or is unsightly, as
determined by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
12. No storage containers shall be allowed on the lot.
Recommendation:
The Planning Commission recommended approval of the request with the findings and conditions in the
attached resolution.
9 L,)(
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DIRECTORS REPORT — PLANNING DEPARTMENT 0
.61 Ar .0 wipt-WV dw# V V 'W' 'P. woe.
To: Hutchinson Planning Commission
From Brad Emans, I lf Moon, Dave Hunstad, Miles el t, Joe Lang, Jean Ward, Judy
Flemming, John Webster, John Olson, Lenny Rutled , Kent Exner, John Paulson, Marc
Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum and Bonnie Baumetz
(Persons in attendance at Planning Staff Meeting (in bold)
Date: January 9, 2012 — Meeting Date-, January 17, 2012
Subject: CONDITIONAL USE PERMIT TO ALLOW A TOWING COMEPANV WITH
IMPOUND/OUTDOOR STORAGE LOT LOCATED IN THE 1.4 (LIGHT
INDUSTRIAL PARK) DISTRICT AT 125 MICHIGAN STREET S. E.
A pp 11 cant: Westlund Investments, property owner
Mark Shout z, applicant
Deserliption of Conditional Use Permit Request:
The applicant is requesting a conditional use permit to allow an impound lot/outdoor storage lot located at 125
M
is higan Street S. E. Section 154.067 of the City Code i s proposed to be amended to alto th is use in the 1 -I
district. The applicant proposes to keep the office at his present bLISMeSS location at 490 Hwy 7 E and will be
c n structin a 17 6x 225' fe need ai i d parti a I ly paved impound I ot - The fence is proposed to b e at least 6 feet
i n he i gait, con strutted o f wood, and be 100% o paq u o. The ap pt i cant prop o se s to ut i I i ze th c pr e rty as an
impound lot, as well as storage for vehicles and recreational vehicles and boats. All of these items would be
shielded by the 6 foot high opaquc fence ,is required by C it Code.
Indicates property described in the ordinance
PA
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150,
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SECOND AVE
Conditional Use Permit
Towing Company in the I -1 District
125 Michigan St. S.E.
Planning Commission — January 17, 2012
Page 2
GENERAL INFORMATION
Existing Zoning: I -1 (Light Industrial Park)
Property Location: 125 Michigan Street S.E.
Lot Size: 2.75 acre
Existing Land Use: Vacant
Adjacent Land Use
And Zoning: I -1 (Light Industrial Park)
Comprehensive
Land Use Plan: Industrial
Zoning History: The property use had been green houses since 1975 and is currently vacant.
Applicable
Regulations: Section 154.06 (C) of the City Code
SPECIAL INFORMATION
Transportation: The site is accessed off of Michigan Avenue and an internal driveway
Parking: Staff is recommending three paved parking spaces be added to the west side
of the building to accommodate customer retrieval of impounded/stored
vehicles. This is based on two parking spaces per 1000 square feet of
building area.
Analysis and
Recommendation:
Staff believes that the proposed application is an appropriate use for this zoning district. However, staff had
several concerns about this aesthetics of this site and ensuring that the site did not turn into a salvage yard
situation. Staff believes the 6 foot opaque fence will take care of the majority of the screening issues,
however for larger vehicles and RV's the screening may not be sufficient. In the case of these larger vehicles,
staff recommends they are parked to the rear of the property so they aren't as visible. In addition staff was
concerned about gas, oil, and other fluids leaking off of vehicles. Staff recommends that any vehicles that are
damaged and/or showing signs of leaking fluids have a catch pan underneath to contain any of these fluids.
Lastly, staff was concerned that without some type of improved surface that the impound/storage lot would
become muddy and potentially have erosion and runoff issues. Because of this and requirements contained
within the zoning ordinance a 6 inch gravel base is required for anywhere vehicles, trailers, boats, RV's, etc
are being parked or driven on.
Approval of a conditional use permit (CUP) is required in order to allow an impound lot/outdoor storage lot in
the I- idistrict. A CUP shall be granted only if evidence is presented to establish the following:
rl(.,�")I
Conditional Use Permit
Towing Company in the I -1 District
125 Michigan St. S.E.
Planning Commission— January 17, 2012
Page 3
(a) The proposed building or use at the particular location requested is necessary or desirable to
provide a service or a facility which is in the interest of the public convenience and will contribute
to the general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district
regulations.
The proposal was reviewed at the January 9, 2012, staff meeting. Staff finds that the request would meet the
requirements of granting a conditional use permit (Section 154.170) and recommends approval subject to the
findings and conditions listed in the draft Resolution, including these specific conditions:
1. City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the
effect of the use on the Comprehensive Plan.
2. The Council has determined that the proposed use is in harmony with the general purpose and intent of
the Zoning Ordinance and the Comprehensive Plan.
3. The 6 foot opaque /wood fence must be completed around the entire lot by April 30, 2012.
4. A 6 foot opaque /wood fence is required on the south side of the lot and must be a minimum of 3 feet
off the property line. The Utilities Commission chain link fence is not acceptable for the fencing
requirement.
5. Damaged vehicles must be placed on the hardsurfaced areas with containers to catch any leaking of
oils, etc from vehicles to protect property from ground pollution.
6. Driveway and parking area in front of building must be paved. The parking area must be at least
30'x44' to accommodate three 9'x20'parking stalls in addition to the commensurate drive
isle /turnaround area. The driveway must be at least 20' wide and be located 10' off of the property
line. The driveway shall go from the street to the impound/storage lot gate. The parking lot and
driveway shall be paved by June 30, 2012. A site plan indicating where the parking lot and driveway
are being located will need to be submitted for review by the City prior to a permit being issued for
these items.
7. The area of the impound/storage lot that is planned to have vehicles parked on it must be improved
with a 6" gravel surface to meet the minimum requirements of the Zoning Ordinance.
8. The business shall have no outside storage of salvaged vehicles, parts of motor vehicles or unlicensed
vehicles.
9. Parking of semi trucks and trailers is prohibited due to the large size of these vehicles and the
difficulty screening this type of vehicle.
10. Vehicles that are taller than the 6 foot fence shall be parked to the rear of the lot so as not to be as
visible.
11. If the appearance of the impound/storage lot is not neat and tidy or is unsightly, as determined by the
City, the conditional use permit may be revised and may be amended accordingly to address these
issues.
12. No storage containers shall be allowed on the lot.
Cc: Mark Shoutz, 490 Hwy 7 E, Hutchinson MN 55350
Westlund Investments, P.O. Box 668, Hutchinson MN 55350
`1(A -� I
RECEIVED
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City of Hutchinson
Planning, Zoni g &
Building Depart ents
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CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13958
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF AMENDING THE ZONING ORDINANCE APPLICATION REQUESTED BY
MARK SHOUTZ, C.O.P. SHOP AND TOWING, TO ALLOW TOWING COMPANY
BUILDINGS WITH IMPOUND LOTS LOCATED IN THE I -1 (LIGHT INDUSTRIAL
PARK) DISTRICT AS A CONDITIONALLY PERMITTED USE
FACTS
1. Mark Shoutz, owner of C.O.P. Shop and Towing, has applied to the City to amend the
City zoning ordinance to allow towing company buildings and impound lots by
conditional use permit in the I- 1(Light Industrial Park) District.
2. The Planning Commission met on January 17, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request.
3. The City Council of the City of Hutchinson reviewed the request at its meeting on
January 24, 2012, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of amending the zoning ordinance,
subject to the following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and
the effect of the proposed use on the health, safety, and welfare of the occupants of
the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The proposed amendment would be consistent with the intent and purpose of the I -1
(Light Industrial Park District).
d. The proposed amendment would allow towing company buildings and impound lots
as a conditional use in the I -1 (Light Industrial Park District).
APPLICABLE LAW
4. The ordinance amendment request must meet the initiation and procedures as
required in Section 154.067 (C) of the City of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
5. The requested ordinance amendment is consistent with the comprehensive plan.
rl L l
Findings of Fact — Ordinance 12 -13958
Ordinance Amendment — 154.067 (C)
Towing company in 1 -1 District
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to amend the zoning ordinance to read: "Towing
company buildings with fenced impound lots, subiect to providing a completely fenced and
screened enclosure to 100% opacity. Fences must be a minimum of 6 feet high and
constructed of wood or equivalent materials ".
Adopted by the City Council this 14`" day of February, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
First reading of the Ordinance: January 24, 2012
Second reading of the Ordinance: February 14, 2012
Steven W. Cook
Mayor
�l�j�
PUBLICATION NO. 7914
ORDINANCE NO. 12 -0683
AN ORDINANCE AMENDING SECTION 154.067 (C) OF THE HUTCHINSON MUNICIPAL CODE
TO ADD LANGUAGE ALLOWING TOWING COMPANY OFFICES WITH IMPOUND LOTS TO
THE I -1 ( LIGHT INDUSTRIAL PARK DISTRICT)
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.067 (C) of the City
Code to allow towing companies with impound lots in the I- 1District as follows:
, 154. 0671- 1.LIGHTINDUSTRIAL PARK DISTRICT
(C) Conditional uses.
(1) Motor vehicle body shops;
(2) Dog kennels;
(3) Bulk storage of liquid;
(4) Athletic clubs;
• (5) Restaurants;
(6) Recyclable material collection center;
(7) Grain elevators;
(8) Tattoo establishments and adult- oriented businesses;
(9) Storage units; and
(10) Schools.
(11) Towing company buildings with fenced impound lots, subiect to providing a completely fenced
and screened enclosure to 100% opacity. Fences must be a minimum of 6 feet high and
constructed of wood or equivalent materials.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 14th day of February, 2012.
Attest:
eremy J. Carter
City Administrator
Steven W. Cook
Mayor
Ito,—j�
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13959
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERMIT APPLICATION REQUESTED BY MARK SHOUTZ,
C.O.P. SHOP AND TOWING TO ALLOW A TOWING COMPANY BUILDNG WITH
IMPOUND LOT AND OUTDOOR STORAGE LOCATED AT 125 MICHIGAN STREET
S.E. IN THE I -1 (LIGHT INDUSTRIAL) DISTRICT
FACTS
1. Mark Shoutz, applicant, is requesting a conditional use permit for a parcel of land
located at 125 Michigan Street S.E., Hutchinson Minnesota; and,
2. The subject property is legally described as:
Block 9, Block 2, Hutchinson Industrial District
3. Mr. Shoutz has applied to the City for a conditional use permit to allow a towing
company building with impound lot and outdoor storage lot at 125 Michigan Street
S.E., Hutchinson MN.
4. The Planning Commission met on January 17, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request subject to the
following findings and conditions:
a. The 6 foot opaque /wood fence must be completed around the entire lot by April 30,
2012.
b. A 6 foot opaque /wood fence is required on the south side of the lot and must be a
minimum of 3 feet off the property line or compromise agreed on between the two
parties, City Staff and meet the City Zoning requirements. The Utilities
Commission chain link fence is not acceptable for the fencing requirement.
c. Damaged vehicles must be placed on the hardsurfaced areas with containers to
catch any leaking of oils, etc from vehicles to protect property from ground
pollution.
d. Driveway and parking area in front of building must be paved. The parking area
must be at least 30'x44' to accommodate three 9'x20'parking stalls in addition to
the commensurate drive isle /turnaround area. The driveway must be at least 20'
wide and be located 10' off of the property line. The driveway shall go from the
street to the impound/storage lot gate. The parking lot and driveway shall be paved
by June 30, 2012. A site plan indicating where the parking lot and driveway are
being located will need to be submitted for review by the City prior to a permit
being issued for these items.
e. The area of the impound/storage lot that is planned to have vehicles parked on it
must be improved with a 6" gravel surface to meet the minimum requirements of
the Zoning Ordinance. q �\ I
Findings of Fact — Resolution #13959
CUP for 125 Michigan St S.E.
Towing Company and Outdoor storage
Page 2
f The business shall have no outside storage of salvaged vehicles or parts of motor
vehicles.
g. Parking of semi trucks and trailers is prohibited due to the large size of these
vehicles and the difficulty screening this type of vehicle.
h. Vehicles that are taller than the 6 foot fence shall be parked to the rear of the lot so
as not to be as visible.
i. If the appearance of the impound/storage lot is not neat and tidy or is unsightly, as
determined by the City, the conditional use permit may be revised and may be
amended accordingly to address these issues.
j. No storage containers shall be allowed on the lot.
5. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on February 14, 2012, and has considered the recommendation
and findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and
the effect of the proposed use on the health, safety, and welfare of the occupants of
the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The 6 foot opaque /wood fence must be completed around the entire lot by April 30,
2012.
d. A 6 foot opaque /wood fence is required on the south side of the lot and must be a
minimum of 3 feet off the property line or compromise agreed on between the two
parties, City Staff and meet the City Zoning requirements. The Utilities
Commission chain link fence is not acceptable for the fencing requirement.
e. Damaged vehicles must be placed on the hardsurfaced areas with containers to
catch any leaking of oils, etc from vehicles to protect property from ground
pollution.
f. Driveway and parking area in front of building must be paved. The parking area
must be at least 30'x44' to accommodate three 9'x20'parking stalls in addition to
the commensurate drive isle /tumaround area. The driveway must be at least 20'
wide and be located 10' off of the property line. The driveway shall go from the
street to the impound/storage lot gate. The parking lot and driveway shall be paved
by June 30, 2012. A site plan indicating where the parking lot and driveway are
being located will need to be submitted for review by the City prior to a permit
being issued for these items.
g. The area of the impound/storage lot that is planned to have vehicles parked on it
must be improved with a 6" gravel surface to meet the minimum requirements of
the Zoning Ordinance.
h. The business shall have no outside storage of salvaged vehicles or parts of motor
vehicles.
i. Parking of semi trucks and trailers is prohibited due to the large size of these
vehicles and the difficulty screening this type of vehicle.
r) Lc. -j1
Findings of Fact — Resolution #13959
CUP for 125 Michigan St S.E.
Towing Company and Outdoor storage
Page 3
j. Vehicles that are taller than the 6 foot fence shall be parked to the rear of the lot so
as not to be as visible.
k. If the appearance of the impound/storage lot is not neat and tidy or is unsightly, as
determined by the City, the conditional use permit may be revised and may be
amended accordingly to address these issues.
1. No storage containers shall be allowed on the lot.
APPLICABLE LAW
6. The conditional use permit request meets the following standards as required in
Section 154.170 of the City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
7. The requested conditional use permit is consistent with the comprehensive plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Mark
Shoutz, C.O.P. Shop and Towing to operate a towing company building with impound lot and
outdoor storage lot in the I -1 (Light Industrial) District.
Adopted by the City Council this 14`s day of February, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
r) to-)
RESOLUTION NO. 13960
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW
A TOWING COMPANY BUILDING WITH IMPOUND LOT AND OUTDOOR STORAGE IN
THE 1 -1 (LIGHT INDUSTRIAL) DISTRICT AT 125 MICHIGAN STREET S.E.
Whereas, Mark Shoutz, applicant, is requesting a conditional use permit to allow a towing company building, impound lot
and storage lot on property located at 125 Michigan Street S.E. with the following legal description:
Legal Description: Lot 9, Block 2, Hutchinson Industrial District
Whereas, the Planning Commission met on January 17, 2012, and held a public hearing on the request and considered the
effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surronding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request.
The City Council has considered the recommendation and fin
recommend approval of the site plan, subject to the following
1. City Council has considered the recommendation 9
on the health, safety, and welfare of the occupants'i
conditions, and the effect on values of properties in
Comprehensive Plan.
2. The Council has determined that the pro " sed use is in
Ordinance and the Comprehensive Plan '• i
3. The 6 foot opaque /wood fence must be coilapletedigroi
4. A 6 foot opaque /wood fence is required on he south
property line or compromise agreed on betweowthe tw
requirements. The UtilitWVbi ltf l%sion chain lhik fen
5. Damaged vehicles musflieplaced'*the lhardsur4edi,
vehicles to protect prop ,,from groubd pollution = wg
s ofthe Planting Commission and hereby does
pmmendations
h
Manning Commissi€Jl i pd the effect of the proposed use
surrounding lands, exlg and anticipated traffic
;trroundinp area and the eft of the use on the
the general purpoand intent of the Zoning
the en iot by April 30, 2012.
of the lot agd,must be a minimum of 3 feet off the
des, City Staand meet the City Zoning
s ' eptabli I'or the fencing requirement. ,Ii s witiT =b,041Wners to catch any leaking of oils, etc from
hu
6. Driveway and parking arei ttt front ofliltilding must �aved. The parking area must be at least 30'x44' to
accommodate three 9'x20'par ftlp sta1 tt addition to thi, commensurate drive isle /turnaround area. The
driveway nt OkW14,C16hst 20 wido drld be lobate 10' of dif the property line. The driveway shall go from the
street tp t1le mpouncits' a lot gate ;The parking li#,gnd driveway shall be paved by June 30, 2012. A site plan
indicad" tyhere the par king Iot,and drr eway are behi located will need to be submitted for review by the City
prior to a pit being issued ft?r t�tese itet
7. The area of tli tnpound/storage l&,that is phtaned to have vehicles parked on it must be improved with a 6"
gravel surface idin*et the mini requirements of the Zoning Ordinance.
8. The business shall lute no outside st 4 age of salvaged vehicles or parts of motor vehicles.
9. Parking of semi trucks.gt 4 trailers;%Prohibited due to the large size of these vehicles and the difficulty screening
this type of vehicle.
10. Vehicles that are taller than thidif, :foot fence shall be parked to the rear of the lot so as not to be as visible.
11. If the appearance of the impouitl/storage lot is not neat and tidy or is unsightly, as determined by the City, the
conditional use permit may be revised and may be amended accordingly to address these issues.
12. No storage containers shall be allowed on the lot.
Adopted by the City Council this 14'" day of February, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
9 LO—jl
February 8, 2012
Dear City Council Members,
Paul Nordin recently resigned from the Hutchinson Utilities Commission because his family has moved
outside of the city. To fill that vacancy I would like to appoint Anthony Hanson, Senior Vice President in
the Commercial Banking Department at Citizens Bank. He also serves as a member of the Bank's Credit,
Executive and IT Committees, and is a member of the Marketing Team.
Anthony is an eleven year resident of Hutchinson and is actively involved in the community as a member
of the Southwest Initiative Foundation's Loan Review Committee, current chair of Hutchinson's City -
School- Community Advisory Committee, a member of the Hutchinson Community Development
Corporation Finance Committee, a member of the Crow River Golf Club Finance Committee and the
Hutchinson Area Chamber of Commerce Board of Directors.
Anthony has also participated in the Blandin Community Advantage Leadership Program, he is a former
member of the Hutchinson Ambassadors and the Hutchinson Jaycees where he served as President as
well as the 2008 Commodore for the Hutchinson Jaycee Water Carnival.
Anthony appreciates that Hutchinson Utilities is very important to Hutchinson and I believe his
background and experience will be an asset to HUC and the community. I ask for your support and
approval of his appointment.
Sincerely, Mayor Steve Cook
r) (IL)
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Consideration of Items for South Park Water Tower Rehabilitation Project
(Letting No. 6/Project No. 12 -07)
DATE: February 14, 2012
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the
above referenced project at their February 28h meeting.
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
r) I C)
RESOLUTION NO. 13964
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.6IPROJECT NO. 12 -07
WHEREAS, it is proposed to improve:
South Park Water Tower Rehabilitation; exterior and interior coating removal /replacement,
structural improvements, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 6 /Project No. 12 -07, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 14th day of February 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
I C C)
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT,
Hutchinson City Center /111 Hassan St SE/Hutchinson MN 55350 - 2522/320- 2344209/FAX 320 - 234 -4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
DATE: February 14, 2012
SUBJECT: Letting No. 6 /Project No. 12 -07
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
1-6/P12 -07 South Park Water Tower Rehabilitation; exterior and interior coating removal /replacement,structural
improvements, restoration and appurtenances
ESTIMATED COST
TOTAL
Construction Cost
$400,000
Engineering
$60,000
Administration
$24,000
Fiscal/Legal/Interest
$12,000
Engineering Services - Technical Speciftations,
$40,000
ESTIMATED TOTAL
$536,000
ESTIMATED FUNDING
TOTAL
Assessable Cosh
$0
State Aid
$0
City - Bondina
$268,000
CI - Water Funds
$268,000
CI - Wastewater Fund*
$0
CI - Stormwater Funds,
$0
ESTIMATED TOTAL
$536,000
I tc')
RESOLUTION NO. 13965
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.6 /PROJECT NO. 12-07
WHEREAS, pursuant to a resolution of the Council adopted December 27th, 2011, a report has been
prepared by Kent Exner, Public Works Director /City Engineer with reference to the following proposed
improvements:
South Park Water Tower Rehabilitation; exterior and interior coating removaureplacement,
structural improvements, restoration and appurtenances; and
said report was received by the Council on February 14, 2012
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s)s in accordance with the report and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $536,000.00.
2. A public hearing shall be held on such proposed improvements on the 28th day of February, 2012,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 14th day of February 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
q L)
PUBLICATION NO. 7915
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO.61PROJECT NO. 12 -07
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 28th day of February, 2012,
to consider the making of an improvement of Letting No. 6 113roject No. 12 -07, an improvement of:
South Park Water Tower Rehabilitation; exterior and interior coating removal /replacement,
structural improvements, restoration and appurtenances; and
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such
improvement is the benefited property, for which property owners shall receive mailed notice.
The estimated City cost of said improvement is $536,000.00 and the estimated Assessable cost of $0.00,
for the total estimated cost of $536,000.00. A reasonable estimate of the impact of the assessment will be
available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will
be heard at this meeting.
Dated: 02/14/2012
City Administrator, Jeremy J. Carter
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, FEBRUARY 15TH, 2012 AND ON
WEDNESDAY, FEBRUARY 22ND, 2012.
C) LC-)
r•;r
. I— 251 Z-
d
I 1 I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587 -5151 /Fax: (320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
Short Tenn Date(s) — Fee:
$30.00
Month /D WYear — MonthlDay1ear
Organization Information
n
ame
Phone Nuummb�e-r��1
,/ ,
7 % 0 1L�t
— Wo
Address here regular meeting are held City
State't,�. zip
Day and time of meetings?
Is this organization organized under the laws of the State of Minne a? ❑
yes ❑ no
How long has the organization been in existence? Jc, How may menu
rs in the organization? ��
What is the purpose of the organization? j) (Q� \
,, " p
In whose custody will organization records be kept.
Name
Phone Number
Lot) Nez�-�r' fA OW ti
0) t) SS3�
Address city
State zip
I - I True Name Phone Number
S (a(fQ )e ' lA� ��CL1S,L
Residence Address Ci State Zip
Date of Birth: 3 1 f Place of Birth: y VY) IJ
Month /deU/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes no
If yes, explain:
1 (d)
City of Huichinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Gambling Manager (Qualified under Minnesota Statute 329
True Name
Phone Number
Residence Address City
State Zip
Date of Birth: / / Place of Birth:
X11-
Month/day/ ear
City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes
❑ no
If yes, explain:
ii Ad
_ Resilience Address
How long have you been a member of the organization?
zip
Game Information
Locaion#1
Name
Ti e
���(�� �� \}� Name of location cation a game will be played
Number
rn
I� sk� l A 7
Address ofloca 'on where game will be played City
�, `Phone
1 AI_
State( Zip
Date(s) and/or day(s) gambling devices will be used: 61-t7 • /�
through
Hours of the day gambling devices will be used: From t•
To �� ,(X� PM
Maximum number of player: ")(iJ
Will prizes be paid in money or merchandise? A money ❑ merchandise
�)
Will refreshments be served during the time the gamblin d vices will be used?
\yes ❑ no
If yes, will a charge be made for such refreshments? yes ❑ no
Game Information
Location #2
Name of location where game will be played
Phone Number
Address of to cation where game will be played City
State Zip
Date(s) and/or day(s) gambling devices will be used:
through
AM AM
Hours of the day gambling devices will be used: From pM
To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
list
1
T�/�y,i\t�l
ulName
]OA lot,
X11-
Ih``i+17`Ciry
ii Ad
_ Resilience Address
State
zip
i
Name
Ti e
Residence Address
City State
Zip
I
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City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3^
t ._ice
Ale
Residence Address 1�ty State zip
10► .ii._ 1 944
t(.1. _,/ 11 if / ��• U.
ResidenceAd'dress Ci State zip
Nhme Title
hU
State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager ❑ yes ❑ no Authorized Officer Ayes ❑ no '( V-1->
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
11.20 relating to gambling and I will familiarize myself with the contents thereof.
organization
Signature ofgambling manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
s.
Date
Date
q U)
r
111 Hassan Street Southeast
Hutchinson, MN 55350
(320)587- 5151/Fax:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Aeplication Ty2e
�( Short TermDate(s) 3— Fee: $30.00
MonthID /Year — MonthIDay /Year
Organization Information
r rev 31v 906S-
' Name Phone Number
%�15iat, /JCrr� L/CjLb ✓S�t�° / i7 y2 6l?vi 1rif MA) 551,36
— Address where regular meeting are held City State Zip
Day and time of meetings? /QS
Is this organization organized under the laws of the State of Minnesota? $dyes ❑ no
How long has the organization been inexistence? ►! How may members in the organization? 350
What is the purpose of the organization? 4�%,' jn-/ re61 141n-
In whose custody will organization records be kept?
Name Phone Number
IWO (51e'kmee /1W 3 33G-
Address City State zip _
True Name Phone Number
111 �r3 i S3 t� C,134
Residence Address City State zip
Date of Birth: 3 / % / 6() Place of Birth: _� r m AIV
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ❑ no
If yes, explain:
`l Ce-)
City of Hutchinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Gambling Mana er uali ied under Minnesota Statute 329
_ . rty 1',. .J.C, 370-23y— ()(.tO�
True Name Phone Number
2 UO 50 (o, j2cQ, tt -� M'V 55-,)5,O
Residence Address City I l State Zip
Date of Birth: 3 / 1 b / V? Place of Birth: s - r n C(4A MN
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ;1-40
If yes, explain:
How long have you been a member of the organization? 3 + V e Gr 5
Game Information
Location #1/ /� G
/ i ioC—1 el)d 6T'/O'?Yt/ i�rC9r�� t a i a!� // 9•
Name of location l here gam ill be played Phone Number
77VO e&ti cy, - c 544-) ill Y VM
Address of location where game will be played City State Zip
Date(s) and /or day(s) gambling devices will be used: L 3-
yy z through 3 all/- /Z ,
AM
Hours of the day gambling devices will be used: From 5,6o To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money kmerchandise ,�.rt
Will refreshments be served during the time the gambling devices will be used? for yes ❑ no
If yes, will a char Le be made for such refreshments? A yes ❑ no
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and /or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
Name r Title
/l�� Psis Rv yJ 6 T�W
Residence Address City State Zip
Name
Residence Address
Title
City State Zip t�\
City of Hutchinson
Application jor Bingo Gambling Devices License
Page 3 of 3
Name
Residence Address
Officers or Other Persons Paid for Services Information (if nec
Name
Residence Address
Name
Residence Address
City
City
State
Zip
�.es on separate sheet)
Title
State
zip
Title
State
zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager )i yes ❑ no Authorized Officer 151yes ❑ no
lnit l In tial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof
of authorized officer of organization
Of,
of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
Z-1z-
Date
2 -Y-/Z
Date
I (-e-)
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
2/9/2012
1/26 - 2/14/2012
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
169147
1/26/2012
58.00 CANNON RIVER WINERY
COST OF SALES -WINE
169148
1/26/2012
301.81 COMDATA CORPORATION
OPERATING SUPPLIES
169149
1/26/2012
96.95 HUTCHINSON LEADER
DUES & SUBSCRIPTIONS
169150
1/26/2012
265.00 MINNESOTA CHIEFS OF POLICE ASS
DUES & SUBSCRIPTIONS
169151
1/26/2012
114.00 TRI COUNTY WATER
OPERATING SUPPLIES
169152
1/26/2012
864.00 WORK CONNECTION, THE
OTHER CONTRACTUAL
169153
2/14/2012
6,825.00 ABDO, EICK & MEYERS
AUDIT & FINANCE
169155
2/14/2012
630.07 ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES
169156
2/14/2012
144.98 AEM MECHANICAL SERVICES, INC
CONTRACT REPAIR & MAINTENANCE
169157
2/14/2012
53.44 ALPHA WIRELESS
COMMUNICATIONS
169158
2/14/2012
75.55 ALTERNATE FORCE INC
OPERATING SUPPLIES
169159
2/14/2012
265.20 AMERICAN BOTTLING CO
COST OF MIX & SOFT DRINKS
169160
2/14/2012
124.45 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
169161
2/14/2012
124.45 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
169162
2/14/2012
778.69 AMERICAN MESSAGING
COMMUNICATIONS
169163
2/14/2012
85.00 AMERICAN WATERWORKS ASSN
DUES & SUBSCRIPTIONS
169164
2/14/2012
65.34 AMERIPRIDE LINEN & APPAREL
CONTRACT REPAIR & MAINTENANCE
169165
2/14/2012
186.89 ANIMAL MEDICAL CENTER ON CROW
OTHER CONTRACTUAL
169166
2/14/2012
36.06 ARAMARK UNIFORM SERVICE
SHOP MATERIALS
169167
2/14/2012
188.64 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
169168
2/14/2012
1,400.00 ARENA SERVICES & PRODUCTS
CONTRACT REPAIR & MAINTENANCE
169169
2/14/2012
371.02 AUTO VALUE -GLENCOE
EQUIPMENT PARTS
169170
2/14/2012
2,000.00 AUTOMATIC SYSTEMS CO
PROFESSIONAL SERVICES
169171
2/14/2012
210.00 BCA/TRAINING & DEVELOPMENT
TRAVEL SCHOOL CONFERENCE
169172
2/14/2012
940.91 BELLBOY CORP
COST OF SALES -WINE
169173
2/14/2012
1,262.85 BERNICK'S
FOOD PRODUCTS - CONCESSION
169174
2/14/2012
89.96 BIPES, GARY
CENTRAL GARAGE REPAIR
169175
2/14/2012
5,039.50 BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
�_
169176
2/14/2012
68.00 BURKHARDT, MARIA
OTHER REVENUES
169177
2/14/2012
3,091.14 BUSINESSWARE SOLUTIONS
CONTRACT REPAIR & MAINTENANCE
169178
2/14/2012
41,946.64 C & L DISTRIBUTING
COST OF SALES -BEER
169179
2/14/2012
221.30 CALIFORNIA CONTRACTORS SUPPLIE
REPAIR & MAINTENANCE SUPPLIES
169180
2/14/2012
41.15 CARR FLOWERS
MISCELLANEOUS
169181
2/14/2012
99.00 CASCADE SUBSCRIPTION SERVICE
DUES & SUBSCRIPTIONS
169182
2/14/2012
449.23 CENTRAL HYDRAULICS
RECEIVED NOT VOUCHERED
169183
2/14/2012
233.31 CENTRAL MCGOWAN
RECEIVED NOT VOUCHERED
169184
2/14/2012
10,306.65 CHEMISOLV CORP
CHEMICALS & PRODUCTS
169185
2/14/2012
310.90 COLLINS BROTHERS
COST OF MIX & SOFT DRINKS
169186
2/14/2012
384.56 COMDATA CORPORATION
OPERATING SUPPLIES
169187
2/14/2012
295.74 CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
169188
2/14/2012
1,850.00 CROW RIVER OFFICIALS ASSN
OTHER CONTRACTUAL
169189
2/14/2012
1,874.16 CROW RIVER SIGNS
LOAN
169190
2/14/2012
989.37 CURTIS 1000 INC - MN
PRINTING & PUBLISHING
169191
2/14/2012
6,762.30 DAY DISTRIBUTING
COST OF SALES -BEER
169192
2/14/2012
988.00 DEATONS MAILING SYSTEM
CONTRACT REPAIR & MAINTENANCE
169193
2/14/2012
60.00 DEMEYER, JODI
RECREATION ACTIVITY FEES
169194
2/14/2012
266.12 DOSTAL ELECTRONIC'S CENTER
OPERATING SUPPLIES
169195
2/14/2012
1,388.52 DPC INDUSTRIES INC
CHEMICALS & PRODUCTS
169196
2/14/2012
115.70 DROP -N -GO SHIPPING, INC
POSTAGE
169197
2/14/2012
6.75 DVS RENEWAL
OPERATING SUPPLIES
169198
2/14/2012
408.17 DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
169199
2/14/2012
5.12 EBERT, PAT
TRAVEL SCHOOL CONFERENCE
169200
2/14/2012
75.11 ECONO FOODS
MEETINGS
169201
2/14/2012
1,631.30 ELECTRIC PUMP
CONTRACT REPAIR & MAINTENANCE
169202
2/14/2012
205.20 ELECTRO WATCHMAN
REPAIR & MAINTENANCE SUPPLIES
169203
2/14/2012
309.50 ELITE PUBLISHING & DESIGN INC
ADVERTISING
169204
2/14/2012
57.89 EMANS, BRAD
MISCELLANEOUS
169205
2/14/2012
651.90 ENVIRONMENTAL RESOURCE ASSOC
OPERATING SUPPLIES
169206
2/14/2012
305.74 FARMER BROTHERS COFFEE
FOOD PRODUCTS - CONCESSION
169207
2/14/2012
577.85 FASTENAL COMPANY
RECEIVED NOT VOUCHERED
169208
2/14/2012
85.00 FIRE INSTRUCTORS & TRAINING
TRAVEL SCHOOL CONFERENCE
169209
2/14/2012
252.00 FIRST CHOICE FOOD & BEVERAGE S
OFFICE SUPPLIES
169210
2/14/2012
375.12 FISHER SCIENTIFIC
OPERATING SUPPLIES
169211
2/14/2012
52.50 FORCIER, JESSICA
RENTS -REC BLDG
169212
2/14/2012
124.53 FOSTER'S INC.
RECEIVED NOTVOUCHERED
169213
2/14/2012
3,401.19 FREMONT INDUSTRIES, INC
CHEMICALS & PRODUCTS
169214
2/14/2012
83.63 G & K SERVICES
OPERATING SUPPLIES
169215
2/14/2012
4,588.36 GCI SYSTEMS
DATA PROC EQUIPMENT RENTAL
169216
2/14/2012
406.00 GEB ELECTRICAL INC
CONTRACT REPAIR & MAINTENANCE
169217
2/14/2012
4,230.00 GOODPOINTE TECHNOLOGY
OTHER CONTRACTUAL
169218
2/14/2012
354.94 GURSTEL, STALOCK & CHARGO PA
ACCRUED GARNISHMENTS
169219
2/14/2012
1,466.82 GURSTEL, STALOCK & CHARGO PA
ACCRUED GARNISHMENTS
169220
2/14/2012
541.65 H.A.R.T.
ACCRUED DEFERRED COMP
169221
2/14/2012
540.21 H.A.R.T.
ACCRUED DEFERRED COMP
169222
2/14/2012
94.58 HAGER JEWELRY INC.
MISCELLANEOUS
169223
2/14/2012
8.00 HALL, KATHY
CIVIC ARENA -FEES & RENTS
169224
2/14/2012
1,870.00 HANSEN GRAVEL
SNOW REMOVAL
169225
2/14/2012
1,234.50 HANSEN TRUCK SERVICE
CENTRAL GARAGE REPAIR
169226
2/14/2012
935.00 HANSON & VASEK CONSTRUCTION
SNOW REMOVAL
169227
2/14/2012
802.83 HANTGE BROTHERS LLC
LOAN
169228
2/14/2012
851.00 HART'S AUTO SUPPLY
AUTOMOTIVE REPAIR
169229
2/14/2012
268.39 HASLER, INC
RENTALS
169230
2/14/2012
20,759.26 HCVN -TV
CABLE TV
169231
2/14/2012
417.87 HENRY'S WATERWORKS INC
EQUIPMENT PARTS
169232
2/14/2012
65.00 HERGENRADER, DAVID
RECREATION ACTIVITY FEES
169233
2/14/2012
528.35 HEWLETT-PACKARD CO
SMALLTOOLS
169234
2/14/2012
627.33 HILLYARD / HUTCHINSON
RECEIVED NOT VOUCHERED
169235
2/14/2012
935.00 HJERPE CONTRACTING
SNOW REMOVAL
169236
2/14/2012
505.00 HOLT TOUR & CHARTER
OTHER CONTRACTUAL
169237
2/14/2012
42.94 HOMESOURCE STORE, THE
OPERATING SUPPLIES
169238
2/14/2012
2,900.00 HRA
HRATRANSFER
169239
2/14/2012
106.71 HSBC BUSINESS SOLUTIONS
169240
2/14/2012
61.25 HUTCH CAFE
OPERATING SUPPLIES
169241
2/14/2012
1,339.00 HUTCHINSON AREA HEALTH CARE
PROFESSIONAL SERVICES
169242
2/14/2012
100.00 HUTCHINSON CHAMBER OF COMMERCE ADVERTISING
169243
2/14/2012
6,359.78 HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
169244
2/14/2012
4,416.41 HUTCHINSON CONVENTION & VISITO
LODGING TAX REIMBURSEMENT
ll�
J
169245
2/14/2012
200.00
HUTCHINSON DOWNTOWN ASSOC.
169246
2/14/2012
500.00
HUTCHINSON GIRLS SOFTBALL ASSN
169247
2/14/2012
1,758.28
HUTCHINSON LEADER
169248
2/14/2012
1,168.75
HUTCHINSON SENIOR ADVISORY BOA
169249
2/14/2012
126,281.74
HUTCHINSON UTILITIES
169250
2/14/2012
763.80
HUTCHINSON WHOLESALE
169251
2/14/2012
3,000.00
HUTCHINSON, CITY OF
169252
2/14/2012
25.00
ICE SKATING INSTITUTE
169253
2/14/2012
197.50
IN RANGE LLC
169254
2/14/2012
9.17
INDEPENDENT EMERGENCY SERVICES
169255
2/14/2012
1,293.71
INNOVATIVE FOAM
169256
2/14/2012
120.00
INTERNATIONAL ASSC OF CHIEFS 0
169257
2/14/2012
397.36
INTERSTATE BATTERY SYSTEM MINN
169258
2/14/2012
176.19
J & R RADIATOR AC & EXHAUST CO
169259
2/14/2012
347.64
JACK'S UNIFORMS & EQUIPMENT
169260
2/14/2012
43.01
JAKE'S PIZZA
169261
2/14/2012
310.70
JEFF MEEHAN SALES INC.
169262
2/14/2012
269.44
JEFF'S ELECTRIC
169263
2/14/2012
69.80
JERABEK MACHINE SHOP
169264
2/14/2012
1,041.10
A TAYLOR DIST OF MN
169265
2/14/2012
374.06
JLR GARAGE DOOR SERVICE
169266
2/14/2012
75.78
JOCHUM, DANIEL
169267
2/14/2012
25,784.67
JOHNSON BROTHERS LIQUOR CO.
169268
2/14/2012
126.35
JOHNSON, DOUGLAS W
169269
2/14/2012
200.00
JORDAHL, JIM
169270
2/14/2012
2,800.00
JUUL CONTRACTING CO
169271
2/14/2012
135.00
KDUZ KARP RADIO
169272
2/14/2012
251.16
KEEPRS, INC
169273
2/14/2012
371.22
KLOSS, TOM
169274
2/14/2012
241.00
KNOX COMPANY
169275
2/14/2012
3,537.00
KONERZA, MARY
169276
2/14/2012
1,165.00
KOSEK, JEFF
169277
2/14/2012
6.38
L & P SUPPLY CO
169278
2/14/2012
43.04
LAB SAFETY SUPPLY INC
DUES & SUBSCRIPTIONS
COMPOST BAGS
PRINTING & PUBLISHING
161:1 a:L•\ I I LI 1011411119:14 1 x�
UTILITIES
RECEIVED NOT VOUCHERED
MISCELLANEOUS
DUES & SUBSCRIPTIONS
OPERATING SUPPLIES
COMMUNICATIONS
BUILDING REPAIRS
DUES & SUBSCRIPTIONS
EQUIPMENT PARTS
CENTRAL GARAGE REPAIR
UNIFORMS & PERSONAL EQUIP
OPERATING SUPPLIES
ACCRUED COMMISSIONS PAYABLE
CONTRACT REPAIR & MAINTENANCE
CENTRAL GARAGE REPAIR
COST OF SALES -BEER
OPERATING SUPPLIES
OFFICE SUPPLIES
COST OF SALES- LIQUOR
MEETINGS
101 aaAINIIIIM11q »III &.
SNOW REMOVAL
OPERATING SUPPLIES
OPERATING SUPPLIES
TRAVEL SCHOOL CONFERENCE
MISCELLANEOUS
HOUSING REHAB LOANS
SNOW REMOVAL
EQUIPMENT PARTS
SAFETY SUPPLIES
169279
2/14/2012
103.92 LANG'S OLD FASHIONED MEAT MARK
MISCELLANEOUS
169280
2/14/2012
434.00 LARAWAY ROOFING INC
CONTRACT REPAIR & MAINTENANCE
169281
2/14/2012
1,337.00 LEAGUE OF MN CITIES -INS TRUST
GENL LIAB.- INSURANCE
169282
2/14/2012
64.70 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
169283
2/14/2012
7,555.00 LIFT RITE CONSTRUCTION SALES L
CENTRAL GARAGE REPAIR
169284
2/14/2012
19,065.96 LOCHER BROTHERS INC
COST OF SALES -BEER
169285
2/14/2012
107.09 M -R SIGN
SIGNS & STRIPPING MATERIALS
169286
2/14/2012
8,692.83 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
169287
2/14/2012
120.84 MCLEOD COOP POWER ASSN
UTILITIES
169288
2/14/2012
300.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
169289
2/14/2012
400 .00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
169290
2/14/2012
46.00 MCLEOD COUNTY RECORDER
MISCELLANEOUS
169291
2/14/2012
46.00 MCLEOD COUNTY RECORDER
MISCELLANEOUS
169292
2/14/2012
25.22 MCLEOD COUNTY RECORDER
MISCELLANEOUS
169293
2/14/2012
46.00 MCLEOD COUNTY RECORDER
PROFESSIONAL SERVICES
169294
2/14/2012
959.98 MENARDS HUTCHINSON
RECEIVED NOT VOUCHERED
169295
2/14/2012
335.11 MES - MIDAM
CONTRACT REPAIR & MAINTENANCE
169296
2/14/2012
106.88 MID AMERICA BUSINESS SYSTEMS
DATA PROC EQUIPMENT RENTAL
169297
2/14/2012
419.46 MINE SAFETY APPLIANCES COMPANY
EQUIPMENT PARTS
169298
2/14/2012
1,745.00 MINNESOTA CLE
TRAVEL SCHOOL CONFERENCE
169299
2/14/2012
1,450.75 MINNESOTA DEPT OF MOTOR VEHICL
MISCELLANEOUS
169300
2/14/2012
20.00 MINNESOTA MAYORS ASSC
DUES & SUBSCRIPTIONS
169301
2/14/2012
350.00 MINNESOTA RURAL WATER ASSN
TRAVEL SCHOOL CONFERENCE
169302
2/14/2012
2,749.60 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
169303
2/14/2012
60.00 MN GFOA
DUES & SUBSCRIPTIONS
169304
2/14/2012
60.00 MN SECTION CSWEA
TRAVEL SCHOOL CONFERENCE
169305
2/14/2012
36.00 MN STATE PATROL
EQUIPMENT PARTS
169306
2/14/2012
164.88 MORGAN CREEK VINEYARDS
COST OF SALES -WINE
169307
2/14/2012
55.00 MPCA
LICENSES & TAXES
169308
2/14/2012
400.00 MPCA
PERMITS
169309
2/14/2012
1,011.60 NAGY, RICHARD
TRAVEL SCHOOL CONFERENCE
169310
2/14/2012
75.00 NCITE
TRAVEL SCHOOL CONFERENCE
169311
2/14/2012
464.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
169312
2/14/2012
1,511.82 NORTH CENTRAL INTERNATIONAL
CENTRAL GARAGE REPAIR
169313
2/14/2012
235.61 NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
169314
2/14/2012
125.00 NORTH SHORE ANALYTICAL INC
OTHER CONTRACTUAL
169315
2/14/2012
277.71 NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES
169316
2/14/2012
140.04 NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS
169317
2/14/2012
3,919.58 NU- TELECOM
COMMUNICATIONS
169318
2/14/2012
1,298.46 NUSS TRUCK & EQUIPMENT
CENTRAL GARAGE REPAIR
169319
2/14/2012
514.47 O'REILLY AUTO PARTS
EQUIPMENT PARTS
169320
2/14/2012
106.87 OFFICE DEPOT
OFFICE SUPPLIES
169321
2/14/2012
8.00 PAUSTIS & SONS WINE CO
COST OF SALES -WINE
169322
2/14/2012
106.29 PHILIPS HEALTHCARE
OPERATING SUPPLIES
169323
2/14/2012
15,317.12 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
169324
2/14/2012
114.62 PIPE DREAMS
TOBACCO LICENSE
169325
2/14/2012
1,571.88 PLAISTED COMPANIES
RECEIVED NOT VOUCHERED
169326
2/14/2012
46.00 PLAMANN, MARIE
OTHER REVENUES
169327
2/14/2012
862.46 PREMIER TECH PACKAGING
RECEIVED NOT VOUCHERED
169328
2/14/2012
600.00 PRIDE SOLUTIONS, INC
RECEIVED NOT VOUCHERED
169329
2/14/2012
195.14 PRO -BUILD
EQUIPMENT PARTS
169330
2/14/2012
158.16 QUADE ELECTRIC
OPERATING SUPPLIES
169331
2/14/2012
4,072.02 QUALITY FLOW SYSTEMS
CONTRACT REPAIR & MAINTENANCE
169332
2/14/2012
22,350.92 QUALITY WINE &SPIRITS CO.
COST OF SALES -WINE
169333
2/14/2012
150.96 QUILL CORP
OFFICE SUPPLIES
169334
2/14/2012
57.00 R & R EXCAVATING
REPAIR & MAINTENANCE SUPPLIES
169335
2/14/2012
60.00 RATH RACING
CENTRAL GARAGE REPAIR
169336
2/14/2012
88.08 RDO EQUIPMENT CO.
169337
2/14/2012
711.84 REFLECTIVE APPAREL FACTORY INC
SAFETY SUPPLIES
169338
2/14/2012
42.00 REID, ANDY
TRAVEL SCHOOL CONFERENCE
169339
2/14/2012
263.50 REINER CONTRACTING
REFUNDS & REIMBURSEMENTS
169340
2/14/2012
151.27 RELIABLE OFFICE SUPPLIES
OFFICE SUPPLIES
169341
2/14/2012
2,663.00 RICKY'S INSULATION INC
RECEIVED NOT VOUCHERED
169342
2/14/2012
902.10 RIDDELL ALL AMERICAN SPORTS CO
OPERATING SUPPLIES
169343
2/14/2012
700.00 RIDGEWATER COLLEGE
PROFESSIONAL SERVICES
169344
2/14/2012
282.50 ROSENBAUER MN LLC
CENTRAL GARAGE REPAIR
169345
2/14/2012
438.11 RUNNING'S SUPPLY
REPAIR & MAINTENANCE SUPPLIES
169346
2/14/2012
45.00 RUTLEDGE, LENNY
RECREATION ACTIVITY FEES
LOAN
PROFESSIONAL SERVICES
OPERATING SUPPLIES
FOOD PRODUCTS - CONCESSION
RECEIVED NOT VOUCHERED
HOUSING REHAB LOANS
RECEIVED NOT VOUCHERED
MOTOR FUELS & LUBRICANTS
CHEMICALS & PRODUCTS
RECREATION ACTIVITY FEES
CONTRACT REPAIR & MAINTENANCE
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
CAR ALLOWANCE - TRAVEL
REPAIR & MAINTENANCE SUPPLIES
DATA PROC EQUIPMENT RENTAL
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
COST OF SALES- LIQUOR
COMMUNICATIONS
PRINTING & PUBLISHING
COPY SUPPLIES & PAPER
TRAVEL SCHOOL CONFERENCE
SAFETY SUPPLIES
OPERATING SUPPLIES
HOUSING REHAB LOANS
UNIFORMS & PERSONAL EQUIP
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
COST OF SALES -WINE
SNOW REMOVAL
CENTRAL GARAGE REPAIR
OPERATING SUPPLIES
169347
2/14/2012
1,515.49
S.E.W. ENTERPRISE INC
169348
2/14/2012
7,550.00
SAFEASSURE CONSULTANTS INC
169349
2/14/2012
148.29
SALTMAN LLC
169350
2/14/2012
900.21
SAM'S CLUB
169351
2/14/2012
520.74
SAM'S TIRE SERVICE
169352
2/14/2012
12,655.00
SCHIMMEL CONSTRUCTION LLC
169353
2/14/2012
77.30
SCHIR00 ELECTRICAL REBUILDING
169354
2/14/2012
172.95
SCHMELING OIL CO
169355
2/14/2012
315.60
SCHUMACHER'S
169356
2/14/2012
45.00
SCHUMACHER, APRIL
169357
2/14/2012
64.13
SCOTT'S WINDOW CLEANING SERVIC
169358
2/14/2012
2,350.54
SCREEN GRAPHICS OF FLORIDA INC
169359
2/14/2012
26.06
SEBORA, MARC
169360
2/14/2012
440.44
SEPPELT, MILES
169361
2/14/2012
550.45
SHERRILL INC.
169362
2/14/2012
1,156.39
SHI INTERNATIONAL CORP
169363
2/14/2012
666.48
SHOPKO
169364
2/14/2012
33.00
SHRED -IT USA INC
169365
2/14/2012
509.79
SIMPLEXGRINNELL LP
169366
2/14/2012
2,509.32
SOUTHERN WINE & SPIRITS OF MN
169367
2/14/2012
2,295.75
SPRINT
169368
2/14/2012
67.50
STANDARD PRINTING
169369
2/14/2012
1,920.71
STAPLES ADVANTAGE
169370
2/14/2012
303.15
STOTTS, CASEY
169371
2/14/2012
1,529.37
STREICHERS
169372
2/14/2012
203.75
SUBWAY WEST
169373
2/14/2012
11,600.00
SUPERIOR HOME EXTERIORS
169374
2/14/2012
109.95
TELECKY, DAVE
169375
2/14/2012
223.86
TITAN MACHINERY
169376
2/14/2012
637.15
TKDA
169377
2/14/2012
448.80
TKO WINES
169378
2/14/2012
935.00
TONY FORCIER TRUCKING
169379
2/14/2012
265.78
TOWMASTER, INC.
169380
2/14/2012
86.37
TRI COUNTY WATER
LOAN
PROFESSIONAL SERVICES
OPERATING SUPPLIES
FOOD PRODUCTS - CONCESSION
RECEIVED NOT VOUCHERED
HOUSING REHAB LOANS
RECEIVED NOT VOUCHERED
MOTOR FUELS & LUBRICANTS
CHEMICALS & PRODUCTS
RECREATION ACTIVITY FEES
CONTRACT REPAIR & MAINTENANCE
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
CAR ALLOWANCE - TRAVEL
REPAIR & MAINTENANCE SUPPLIES
DATA PROC EQUIPMENT RENTAL
OPERATING SUPPLIES
CONTRACT REPAIR & MAINTENANCE
CONTRACT REPAIR & MAINTENANCE
COST OF SALES- LIQUOR
COMMUNICATIONS
PRINTING & PUBLISHING
COPY SUPPLIES & PAPER
TRAVEL SCHOOL CONFERENCE
SAFETY SUPPLIES
OPERATING SUPPLIES
HOUSING REHAB LOANS
UNIFORMS & PERSONAL EQUIP
REPAIR & MAINTENANCE SUPPLIES
PROFESSIONAL SERVICES
COST OF SALES -WINE
SNOW REMOVAL
CENTRAL GARAGE REPAIR
OPERATING SUPPLIES
169381
2/14/2012
141.85 TWIN CITY FILTER SERVICE INC
169382
2/14/2012
150.44
UNIFORMS UNLIMITED
169383
2/14/2012
813.77
USA BLUE BOOK
169384
2/14/2012
1,092.05
USPS- HASLER
169385
2/14/2012
11.26
VALLEY NATIONAL GASES LLC
169386
2/14/2012
69.95
VERTECH SOLUTIONS & SERVICES
169387
2/14/2012
10,371.05
VIKING BEER
169388
2/14/2012
297.20
VIKING COCA COLA
169389
2/14/2012
454.22
VIKING SIGN & GRAPHICS INC
169390
2/14/2012
2,069.00
VINOCOPIA INC
169391
2/14/2012
1,064.80
WASTE MANAGEMENT OF WI -MN
169392
2/14/2012
76,810.96
WASTE MANAGEMENT OF WI -MN
169393
2/14/2012
45.00
WAWRZYNIAK, LISA
169394
2/14/2012
8,623.70
WEBB PALLET
169395
2/14/2012
774.84
WENDLANDT TREE SERVICE INC.
169396
2/14/2012
95.00
WHITAKER, DON
169397
2/14/2012
11,827.76
WIRTZ BEVERAGE MINNESOTA
169398
2/14/2012
153.00
WOODLAND HILL VINEYARDS LLC
169399
2/14/2012
1,944.00
WORK CONNECTION, THE
169400
2/14/2012
1,618.44
XEROX CORP
169401
2/14/2012
2,077.65
ZARNOTH BRUSH WORKS INC
169402
2/14/2012
250.00
ZELLER STUDIO
169403
2/14/2012
365.86
ZEP MANUFACTURING CO
169404
2/14/2012
192.45
ZWILLING, TROY
169405
2/14/2012
495.00
HOLT TOUR & CHARTER
616,927.00
Grand Total
Payment Instrument
Totals
Check Total
616,927.00
Total Payment!
616,927.00
REPAIR & MAINTENANCE SUPPLIES
UNIFORMS & PERSONAL EQUIP
EQUIPMENT PARTS
POSTAGE
RENTALS
CONTRACT REPAIR & MAINTENANCE
COST OF SALES -BEER
COST OF MIX & SOFT DRINKS
LOAN
COST OF SALES - LIQUOR
REFUSE - RECYCLING
REFUSE - HAULING
RECREATION ACTIVITY FEES
RECEIVED NOT VOUCHERED
CONTRACT REPAIR & MAINTENANCE
RECREATION ACTIVITY FEES
COST OF SALES- LIQUOR
COST OF SALES -WINE
OTHER CONTRACTUAL
COPY MACHINE
CENTRAL GARAGE REPAIR
MISCELLANEOUS
RECEIVED NOT VOUCHERED
TRAVEL SCHOOL CONFERENCE
OTHER CONTRACTUAL
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 02/10/2012
Period Ending Date: 02/04/2012
$49,006.60 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,063.87
$37,772.60
$1,808.47
$6,220.49
MN Department of Revenue
State Withholding Tax
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
TASC
Employee Flex Spending Deductions
TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$108,643.91 Total Electronic Funds Transfer
q (�)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 1/27/2012
Period Ending Date: 1/1/2012
Sick Pay Out
$4,701.39 IRS - Withholding Tax Account
Federal Withholding
Employee/Employer FICA
Employee /Employer Medicare
$918.66 MN Department of Revenue
State Withholding Tax
$0.00 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$0.00 TASC
Employee Deductions Health Savings Account
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$5,620.05 Total Electronic Funds Transfer
q (�-)
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 1/27/2012
Period Ending Date: 1/21/2012
$48,791.62 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,029.82 MN Department of Revenue
State Withholding Tax
$37,610.71 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,808.47 TASC
Employee Flex Spending Deductions
$6,220.49 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$108,232.99 Total Electronic Funds Transfer
q (f)
MEMORANDUM
)a
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor & Council �/
FROM: Chief Daniel Hatten(�
DATE: January 27, 2011
RE: Consent Agenda — Liquor License Application and Investigation -
Ze Gui Qui — Tokyo Grill II
A background check was conducted on Ze Gui Qui in reference to his obtaining a liquor
license in the City of Hutchinson. Mr. Qui will be the owner and operator of Tokyo Grill
II.
Ze Qui does not have a criminal history. Mr. Qui is the part owner of another restaurant,
Tokyo Grill in Northfield. The Qui family also owns a business in Rochester, Sky
Dragon Buffet . Through records checks in those jurisdictions I learned that there have
been no issues with either of those businesses.
It would be my recommendation to issue the liquor license to Ze Gui Qui.
/blm
2012 -01 -0001
0
Application for On -Sale Intoxicating Liquor License
This form was prepared by the City of Hutchinson and the
Minnesota Bureau of Criminal Apprehension, Department
of Public Safety, pursuant the Minnesota Statutes, 1976,
Section 340.13, for purposes of background investigation.
It does not supersede any laws, Hiles or regulations of the
Division of Liquor Control regarding the issuance of liquor
licenses. Failure to provide information requested may
result in denial of the application.
TO�_� 0 Grr'�� �t ///��Z
Trade Name Date of Application
2. ZO /z
Licensing Period
3. Type of Application: X NEW ❑ RENEWAL ❑
Name of Applicant
5. 901 /s %z �T . NJ
TRANSFER
Phone
Home Address State Zip Code
6. 7. C 11 Yl q 8. / Z / %/%
Citizenship Place of Birth Date of Birth
9. Jape l4e Ser ✓2 /Wad" c�n'll
Legal Description
10. List O i ers of building or premises to be licensed: NJ Peal � f'y Q
11. List all partners, officers or directors, if corporation:
Name Address Date of Birth
=e to ��K s' �srz st.tikd Pr, -4,�e✓/w/ 12127A'79
g t-o')_
12. Prior experience in this type of business: GJ�
13. Present ownership in any other liquor establishment: zeS
14. Present ownership in any other restaurant or food business:_
15. Three Business References: 2- 4 //^ oo /
1. A5I'an FooQ 651 S'Sp l A'
2. Pepsi C3Z,2 5O7 3y s S °3/ (�ylatf
3. U/Ms Fo /cln _.
16.
0Vn-eY
Corporate or Partnership Title
17. 00 HP)l 7 hhuf f�utCt',ti Cyr,
Corpora or Partnership Address
18. If this is a transfer application give name, address, of person(s), partnership or
corporation holding license for the past year: N //4
Name
Address
19. Who owns the bar /tavern fixtures? %fit ✓2Sf�ura✓C� /nOt lGl ��l "lam
20. Are you a Minnesota resident? ( YES ❑ NO 199 '7 re zvt
21. Residential Address for the past five (5) years: 94 /g!/Z- SC NCJ P 4�St<Q ✓i
22: Three personal references:
Name
I. g-66V1 �ouoi�
2. f y6fnk oU—'
3. (?P-ojjy, o
Address
23. Employment for the past five years:
Phone
2s / blj
biz Zz 244-3
s�7 zs � z 43
Name of Employer Phone
I.
2.
24. Any convictions other than minor traffic: /V'j
0
25. This application must be accompanied by detailed statement of net worth and last
year's tax return and statement of method of payment for business, fixtures and
inventory.
26. Applicant, and his associates in this application, will strictly comply with all the laws
of the State of Minnesota governing the taxation and the sale of intoxicating liquor;
rules and regulations promulgated by the Liquor Control Commissioner; and all
ordinances of the municipality; and I hereby certify that I have read the foregoing
questions and that the answers to said questions are true of my own knowledge. I
further understand that an investigation fee not to exceed$500.00 shall be charged an
application by the city or county if the investigation is required outside the state. I
further understand the ordinances of the City of Hutchinson regarding the operation
of on- le liquor licenses and agree to abide by them.
Signature' Signalrure'oY Applicant Date
Subscribed and sworn to before me this
ctI day of 20-11—
Notary Public
My Commission expires: V 31- aUl �o
EMELISSA STARKE
NOTARY PUBUC•MINNEBUTA
My Comm. EV. Jan. 31, 2016
On Sale 3.2 Malt Liquor
License Fee: $425.00
I I I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151/Fax: (320) 234-4240
City of Hutchinson
APPLICATION FOR 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the City of Hutchinson Municipal Code Chapter 112
All applications must be received at least 30 days before City Council Meeting in order to be considered
Business/A licant Information
-To K yI(
. JBusiness Name
(1q, NJ� '� W�SC
� Phone Number
lftn �� Me SS SO
Business Address
City State op
�PrS f au Y�IY('�
Type o Business
N1, u
6� VIZ ao,
Applicant Name
Phone Number
3oq /srz st. ,U.,%
Roc %esf��' AW1r1 ss 96
Applicant Address
City State Zip
Co orate Information
Tjk o 6y1,11 .W inc
Corporate Name
Phone Number
Hoy 7 1,&T
Hu- cCtvk -oil
Corporate Address
City
Al �/
S-S so
State
zip
Officer(s)/Owner(s) s) /Owner(s ) of the Or anization/Business (if necessa , list additional names on se arate sheet
�e U(, Q /net/
Name Title
Name Title
Name Title
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Certificate of insurance covering the license period: ❑yes ❑ no
Application fee paid in full (check or money order): ? yes L3 no
Application completed in full and signed b applicant: 1 es ❑ no
The above listed business hereby applies for a license for the term of one year to sell AT RETAIL ONLY, 3.2 MALT
LIQUOR, as the same are defined by law, for consumption "ON" those certain premises in the City of Hutchinson described
above at which place said applicant operates the business listed above and to that end represents and state as follows:
That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21
years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted
City of Hutchinson
Application for 3.2 Malt
Liquor License — On -Sale
Page 2 of 2
That no manufacturer of such 3.2 malt liquors has any ownership, in whole or in part, in said business of said applicant
or any interest therein.
That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and
hereby agrees to observe and obey the same.
Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, nor does he intend to
make application for a Federal Retail Dealer's Special tax stamp for the sale of 3.2 malt liquor.
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the in(orma ion submitted.
Signature of authorized applicant Date
❑ approved ❑ denied Notes:
Date
862)
February 9, 2012
CITY OF HUTCHINSON
9 MMI]
Administration Department
TO: MAYOR & CITY COUNCIL
FROM: JEREMY CARTER, CITY ADMINISTRATOR
SUBJECT: BUSINESS PROCESSES - ORGANIZATIONAL STRUCTURE
The City of Hutchinson continually strives to meet the needs of the citizens of Hutchinson focusing on high
quality services, safe facilities and a solid infrastructure base. In order to achieve these goals the city must
continue to work towards providing services in the most cost - efficient manner, which in return, creates a more
sustainable organization.
However, first their needs be an understanding of the major costs drivers of the organization. From there, sound
business plans and processes can be developed and implemented to ensure organizational consistency, build
consistent organizational expectations and manage the limited funding sources available to the maximum extent
possible.
Attached is a flow chart I would like to briefly present at the February 14'h council meeting that provides an
overview of the major cost drivers within the organization and the business plans, policies or programs that will
address those cost drivers. Some of these policies and plans are currently in place while others will be
implemented this year.
At the Feb 14'h council meeting, you will be reviewing a summary of the pavement management report and be
considering approval of the Facilities Master Plan, just two examples of sound business plans that will continue
to help achieve several major desired goals of city government, which are: providing quality services, safe
facilities and a solid infrastructure base.
Please feel free to contact me with any questions before the meeting.
Sincerely,
Jeremy Carter
City Administrator
Infrastructure
Resource llutin o
(Pavement rat.
Debt Mgt, Plan
CITY OF
HUTCHINSON
---------------
EFFICIENCY /QUALITYISUSTA[NABILITY
CIP Plan
Fleet/Equip,
Equipment
Replacement Plan
Equipment
Replacement Fund
Facilities
Facilities Master
Flan
Capital Projects
Fund
Hutchinson Vision
Global End Statement
_- -- Operational
Human Activities
Resources
1
Investment Policy
Fund Balance Policy
5-Year Budget
Volunteer Program
Wellness Program
Safety Program
Personnel Policies
General Fund,
Enterprise, Self-
Insurance
r
February 14, 2012
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
Subject: 2011 Pavement Management Report
Pavement Manaeement
Pavement management is the system used to collect and manage information about pavement
conditions. Since 1996, this system has helped to manage the significant investments in
pavements. There are about 1.5 million square yards of pavement, with replacement value of
around $140 million. This tool helps to make the best use of available funding by providing
decision - makers with key information so appropriate maintenance can be performed in a timely
manner. Over the last 15 years, the City has used the information to make effective use of
available funding by performing appropriate maintenance in a timely manner.
Pavement Condition Index
The pavement condition index (PCI) is calculated by surveying distresses found on various
pavement sections. PCI is a 100 -point scale (100 = no distresses, 0 = deteriorated street). The
City's stated goal has been to maintain an average PCI of between 65 and 75.
Condition surveys provide a snapshot of pavement conditions in time. Between surveys, standard
decay curves are applied to each pavement section and adjusted scores are used to estimate
pavement condition. The next survey is scheduled for 2014 or 2015. Overall condition of the
pavement network for the last four surveys is:
1996:72 2007:69
2004: 77 2011: 66 (adjusted PCI after 2011 work= 69)
Based on the current Capital Improvement Plan, the PC[ should be 67 at the end of 2015.
i(e)
Project Development
To maximize lifespan, low -cost maintenance treatments should be applied at critical points during
the life of a pavement. When PCI drops too low, less expensive treatments are no longer an
option. Pavements eventually decay to the point where costly rehabilitation or reconstruction is
the only option.
In the past 5 years, various pavement projects have affected just over 3 million square feet of
pavement. The area affected represents just short of 5% each year of total paved area.
60%
- seal coat
33%
- reclaim or reconstruct
4%
- construct
3%
- overlay
Continuing the mix of projects done in the last 5 years, it would take 21 years for all pavements to
be affected by a project. Continuing this level of project activity into the future will result in
lower PCI ratings. Considering current and anticipated budget constraints, it will be a significant
challenge to adequately maintain pavements.
The current 5 -year Capital Improvement Plan (CIP) includes projects to address priority routes
that are in marginal /poor condition (e.g., 5h Ave NW, Jefferson St SE, 2nd Ave SE). The CIP also
includes an annual allocation to pavement management projects that help to maintain PCI ratings
within the targeted range of 65 -75. The CIP through 2015 should result in average PCI of 67.
Pavement management projects should remain flexible to allow for a wide variety of maintenance
treatments, with the goal being to do the right treatment at the right time to prolong the life of
pavements. Of particular concern is maintaining pavements constructed since the 1990's so they
remain in relatively good condition.
Other Factors
Another challenge came in the form of severe weather over the last four years. In 2008, 2010,
and 2011, the City Council authorized additional funding for repair of frost damaged streets.
Also in that time, several blocks of street required rehabilitation because of significant frost
damage.
Data Analysis
There are about 76 miles of City streets. 14% miles are operated by Mn/DOT or McLeod County.
The pavement network has grown at a pace of just under 2% over the last 20 years.
Despite the fact average PCI will likely remain near its current level through 2015, the data
reveals an overall shift toward poorer conditions.
Excellent or Good = 6.0% drop
Adequate = 7.5% drop
Marginal or Poor = 14.0% increase
9 (b)
The indication is that more costly repairs will be required in the future to maintain PCI at 65 -75.
Using data collected during a survey, the program is set to look out over a 20 -year period to
determine the most economically advantageous 5 -year project list. To further refine the budget,
calculations are based on maintaining the current PCI, increasing it by 10% and decreasing it by
10 %. Using this method, the budget for pavement projects ends up at $2.7 million per year.
Annual spending for pavement projects has historically been well below this estimate because
limited funds available for capital projects are often used for projects with little or no impact on
PCI ratings.
Recommended funding targets are:
Reconstruction /partial reconstruction $ 1,100,000
Reclaim & Overlays
1,300,000
Seal Coat
100,000
Capital Funds
$ 2,500,000
Neighborhood maintenance
$ 110,000
Patching
60,000
Crack repair
30,000
General Funds
$ 200,000
Pavement Projects
Attached are some tables presented to help provide an overall view of pavement condition.
9('6)
Condition RatipjLs
1
1980: 0.6% =
53
1990: 4.8% =
63
1971: 0.6% =
M:O ; S MARGINAU- 36-50 ADEQUATE: 51-70
Im n min' 71-85 -8-5- 100
KI Breakdown by City Omadrant
68
1972: 2.0% =
47
1982: 2.6% =
2011
2012
79
Northwest
740203
14.1 mi
15.6%
2,340,758
64
a
Northeast
44J27
8.4 mi
9.3%
11,6091546
67
69
Southwest
165,,496
313 Mi
34.7%
5 540o942
64
66
Southeast
99,076
18.8 mi
20.8
3.646,03
;m
Z3
Rated Streets
381J103
72.2 mi
mo%
13,137t3l0
66
69
Northwest
29,,891
5.7 mi
63%
114210095
n/a
n/a
Northeast
130567
2.6 M-1
2.99
684,550
n/a
n/a
Southwest
360040
6.8 Mi
T5%
L399,927
n/a
Na
Southeast
15,808
3.0 viii
3.3%
597,723
n/a
n/a
Streets not r;;ted*
9S,30.6
18.1 mi
2o.o%
4JO34295
P
Total Netvvork
476409
90.ZiA
17t240,6,0
QQ
69
(-*5 Ire e- ts not- rated in chides
Mf LIDO T & McLeod County Wee t5, gravel streets,, an unde vetoped streetsl
PC I Break own by S t rest Design ati on
2011
2012
Local Roads (neighborhoods)
285,,066
54.0 mi
ao%
9,381,031
M SA 5 t r e et s (priority routes)
69,814
13.2 m 1
14.6%
21773,809
63
68
Co Rd turnback ("see below)
16,016
3.0 ml
3.3%
505347
60
60
CSAH turnbuck (2"')Ijefferson)
9,116
1.7 mi
1.9%
404tO47
41
41
Tr k Hwy t u rn ba c k (Washingto n A v)
1,091
0.2 mi
0.2%
73t_076
m
m
Rated Streets
3811103
72.1 mi
8 o. mo
1.3J37,310
66
69
(**.5 Of Ave N W, I 2;rh A ve N W, portion of Dole St SW,,
-Golf Course
Rd N W, portion -of .South Grade Rd SWJ
City streets
19,300
3.7 rn i
4.1%
4198)699
n/a
n
Mn/DOT streets
35,548
6.7 mi
7.4%.
2,080101 .2
n/a
n/a
County streets,
40,458
7.7 . m i
8.5 yo
11524,584
Cl La
nLa
Streets of rated*
-95,306
18.1 rr -1
20.0%
42103,295
Cl La
n La
Total Network
47 -6 4
90.2 mi
17, 40P60
U
-6-9
(*Streets not rated includes
MnIDOT & McLeod County streets, gra arc l 5treet5, and undeveloped streets)
,PC1 Breakdownh Con aruction Year (% = total network constructed in year)
<1970: 8.0% =
1
1980: 0.6% =
53
1990: 4.8% =
63
1971: 0.6% =
1981: 0.0% = n1a
1991: 3.3% =
68
1972: 2.0% =
47
1982: 2.6% =
37
1992: 2.1% =
79
IL 73. 0.4% =
11983: 0.7% =
67
1993: 3.4% =
73
197444 0.7% =
41
1984: 4.7% =
57
1994. =
73
1975- 0.2% =
1985: 1.7% =
S!;
1995: S.5 m
1.976., 1.9% =
37
19-86: 2.1% =
46
1996: 2.1%
1977: 1-1% =
0
1987-4 0.9% -
52
1997: 1.2%
1978** 2.4% =
S1
1988: 3.6% =
61
1998: 1.7%
2979*0 1.6% =
4S
1989; 1.3% �
64
1999-- 5.9%
19-1%
1&2%
31.7%
2000: 1.9% =
Z001-W 5.0%
2002: 1.7%
2003: 2.7%
2004: 2.2%
70M� 17%
2006- 0.4%
2007: 3.3%
2008: 4.2%
2009. 2.6%
27.7%
2010-4 0.0% = n/a
201141 3.0% =
3-0%
P I Breakdown, Related Areas - bX Survey Year
Condition by O/Q of area
1996
2004
2007
20111
Change .
New construction
10.1%
8.8%
6.1%
163%
+10.6ya
Marginal condition
A
6+6%
8.7 %
1 L8
+3.1%
Adequate condition
1 .7%
15.3%
24,551c
17.0
-7.5
Good co
"M SOME
. 7%
22.5%
32.10YU
22.9%
-9.1%
WC611ent nmm
34.1%
46.8%
28.7%
31.6%
-2.9%
Para meat Proiects 5- ea r (2007 -2011
7007
section
P roi ec.t tyre
Pro mect SF
Montana St N
(Les Koubd Pkwy NW to 3rd Ave N W)
New construction
170269
Charles St S
(Roe Ave SW to Lewis Ave SW)
Reclaim
13,197
Clark St N
(5 1h Ave SW to 6"' Ave SM
R ecla prn
26,591
Graham St SW
(Milwaukee Ave SW to Roberts Rd SW)
Reclaim
16.434
Kay St Ste'
(Goebel St SW to Lea Ave Ste)
Reclaim
4 x 151
Lea Ave S
(Alan St SW to Larsen St SW)
Reclaim
18,158
Roe Ave S
(La rson St SW to Ch a r le s St SW)
Reclaim
8,900
oebe[ St S
(Dead end to Graham St SW)
Seal coat
35.0848
rash a rn St S
(81h Ave Ste' to Milwaukee Aire SW)
Seal coat
34,684
Hayde n Ave S W
(Lake St SW to Fischer St SW)
Seal c4oat
27,811
Hidden Or SW
0l- de -sac to Roberts Rd SW)
Seal coat
14,981
Lake St SW
( Rohe its Rd SW to 2 nd Ave W)
Seal coat
63,713
Larson St S
(Goebel St SW to Roberts Rol W)
Seal coat
260480
LPwi� Ave �V
(Cur -de -sac to Sc hool Rd S M
Seat coat
18,292
Osgood Ave SW
(Lake St SW to bale � t 5W)
Seal c -oat
35,514
Thomas Ave SW
(Lake St SW to Gale St SW)
Seal coat
28,786
Wagner St SW
Wh Ave SW to Goebel St S )
5eaf coat
21,88
2008
Section
P'ro Ie ct type
P roiect 5F
3rd Ave S
(Dead end to East Pishrrey Ln -SW)
Partial reconstruct
140075
Celtpge Ave IVF
(Mapig St N E to HiIlcrost Rd N E)
Part a I reconstruct
22..352
East Pishney Ln SW
(Pishney A11Py to 3rd Ave SW)
Partia I reconstruct
12,477
Hilicrest Rd N E
�`
� � Ave NE to Coil lee Aye NE)
Pa rti a I rpco rtis# rei ct
11,561
Pishney Alley
(male St Ste+' to mead end)
Partial reconstruct
12,122
Pishney Ln 5
(3 rd Ave SW to "d Ave SWI
Pa rti a I reco rest ru ct
5,515
West Pishney Ln SW
(Pishney Ailey to 3`1 Ave SW)
Pa rti a I reconstruct
1 1F4
Alan St SW
(Roberts Rd SW to School Rd 5W)
Reclai m
43 {303
Circle Or S
(Al a ri St SW to Cu I -d a -sac)
Rec la i rn
2 r 967
College Ave NE
(Main St N to Maple St EVE)
Reclai m
47POS9
Hillcrest Rd NE
(Cellej,e Ave NE to Walnut St N Q
Reclaim
10,321
Lewis Aire SW
(Sch oo I Rd SW to Lake St SW)
Reclaim
S , 989
Oakwood Ln NW
Sul_ d e -sac to Golf Course Rd W)
Regal m
16,404
Montreal St 8E
(Airport Rd to Denver Ave E)
overlay
84,053
Allan ld Aire 5W
Gaston St 5W to Hwy 15 5)
Seal coat
26x12
Ba Itimore Ave 5
(Boston St SW to Hwy 15 S)
Seal coat
24,448
Boston St 5
(R a I t imore Ave SW to Ce n [u ry Aire S W)
Seal C.0 a L
32,961
Boulder Ci r SAP
(C u I -de- sa c to Boo Ide r St 5W)
Seal coat
7 ,1050
Boulder St S
(Roberts Rd SW to School Rd SW)
seal coat
27,991
Cheyenne St S
(Keit h St SW to Sunset 51 SW)
Seal coat
170,841
Chicago Ave Ste+
Wait h St SIB to Sunset St SM
Seal c -oat
17..269
Cleveland Ave SW
(Keith St SW to C h eye n rye St S )
Seal coat
35,67
Keith 5t Sw
(Cleveland Ave SW to South Grade Rd SW)
Seal coat
21,519
Stoner lit Rd SW
(Roberts Rd SW to School Rd SW)
Seal coat
33,502
2009
Section
Proiect type
Proiect SF
Benjamin Ave SE
(Industrial Blvd SE to Dead end)
New construction
59,476
Hackbarth St SE
(5'" Ave SW to Industrial Blvd SE)
New construction
29,915
Industrial Blvd SE
(E of Eastgate Dr SE to Hackbarth 5t SE)
New construction
22,057
McLeod Ave NE
(Main St N to Prospect St NE)
Partial reconstruction
44,706
6" Ave NE
(Prospect St NE to Bluff St NE)
Partial reconstruction
41,046
Elm St NE
(McLeod Ave NE to North High Dr NE)
Reclaim
95,025
10" Ave NE
(11" Ave NE to Maple St NE)
Reclaim
45,070
2010
Section
Proiect type
Proiect SF
Washington AveE
(Main St to Adams St)
Reconstruction
73,076
2"' Ave SW
(Lake St SW to Franklin St SW)
Sealcoat
151,017
3`° Ave SE
(Adams St SE to Erie St SE)
Sealcoat
26,111
3'° Ave SW
(East Pishney Ln SW to Lynn Rd SW)
Sealcoat
27,595
4" Ave SE
(Adams St SE to Dead end)
Sealcoat
53,749
4" Ave SW
(Dale St SW to Lynn Rd SW)
Sealcoat
53,511
5" Ave SW
(Dale St SW to Merrill St 5W)
Sealcoat
35,568
Century Ave SW
(Dale St SW to Boston St SW)
Sealcoat
131,955
Dale St SW
(Roberts Rd SW to 2o° Ave SW)
Sealcoat
69,491
Dale St SW
(Century Ave SW to South Grade Rd SW)
Sealcoat
44,739
Erie St SE
(Cul -de -sac to 1i° Ave SE)
Sealcoat
69,286
Golf Course Rd NW
(School Rd NW to Montana St NW)
Sealcoat
84,841
Huron St SE
(Cul -de -sac to 2 "a Ave SE)
Sealcoat
54,087
Juergens Rd SW
(Merrill St SW to Lynn Rd SW)
Sealcoat
21,264
Juul Rd SW
(Dale St SW to Lynn Rd SW)
Sealcoat
59,418
Market St SW
(Denver Ave SW to Century Ave SW)
Sealcoat
44,419
Michigan St NE
(RR tracks to Hwy 7 E)
Sealcoat
49,854
Michigan St SE
(5th Ave SE to RR tracks)
Sealcoat
87,087
Monroe St SE
(Fair Ave SE to 1" Ave SE)
Sealcoat
107,117
South Grade Rd SW
(School Rd SW to Hwy 15 S)
Sealcoat
213,631
2011
Section
Project type
Protect SF
School Rd NW
(Hwy 7 W to Golf Course Rd NW)
Partial reconstruction
171,984
Jackson St SW
(McDonald Or SW to Roberts Rd SW)
Reclaim
20,340
Roberts Rd SW
(658'5 of McDonald Dr SW to McDonald Dr SW)
Reclaim
21,645
Bradford St SE
(358'W of Sherwood St SE to Sherwood St SE)
Reclaim
11,628
James St NW
(Hwy 7 W to 5th Ave NW)
Reclaim
20,023
Kouwe St NW
(Hwy 7 W to 51" Ave NW)
Reclaim
24,870
Water St NW
(Hwy 7 W to 5'" Ave NW)
Reclaim
23,488
Industrial Blvd SE
(Michigan St SW to E of Eastgate Dr SW)
Reclaim
30,522
5 -year totals - pavement area by project per year equivalent
New construction
128,716 _ 5 =
25,743.2
Reconstruction
73,076 +5 =
14,615.2
Partial reconstruction
348,319 +5 =
69,663.8
Reclaim
617,086 +5 =
123,417.2
Overlay
84,053 = 5 =
16,810.6
Sealcoat
1.936.451= 5 =
387 290.2
Total
3,187,702 . 5 =
637,540.2
Total area of City streets
13,636,009
13,636,009.0
Percent affected by project
4.7%
Equivalent depreciation
21 years
�J
Capital Improvement Plan 2012 -2015
2012
5" Ave NW
(Kouwe St NW to Main St N)
Reconstruct
TH 15 Frontage Rd SW
(South Grade Rd SW to Hwy 15 exit)
Mill- overlay
Lynn Rd SW
(Hwy 15 exit to Washington Ave W)
Mill- overlay
Linden Ave SW
(Lynn Rd SW to Main St S)
Reclaim
Miscellaneous streets
(Throughout City)
Sealcoat
2013
Jefferson St SE
(Century Ave SE to Fair Ave SE)
Reconstruct
2n' Ave SE
(Main St S to Arch St SE)
Partial reconstruct
2014
Jefferson St SE
(Fair Ave SE to Washington Ave E)
Partial reconstruct
Dale St SW
(School Rd SW to Century Ave SW)
Reclaim
Hwy 15 Service Rd
(Freemont Ave SE to Main St S)
Reclaim
Oakland Ave SE
(Jefferson St SE to Adams 5t SE)
Reclaim
Miscellaneous streets
(Throughout City)
Seal coat
2015
Century Ave SE
(Hwy 155 to Jefferson 5t SE)
Reclaim
5" Ave SW
(Lynn Rd SW to Main St S)
Reclaim
5" Ave SE
(Main St S to Michigan St SE)
Reclaim
After 2012 -2015 CIP projects, the anticipated average PCI = 67
9Q
r � Yalr w�
P
PI i 100
{
5 Y
e �
k• •
T
P I
MEA
ks
41 v
PCI =7
yr
A.
7q, 00- MI*
9-141 ;
•
IL
is
In
Ap
PO = z-10
PI = 10
9 (b)
I
IL
Pavement
Management
Rating =2011
- Poor
Marginal
Adequate
Good
Excellent
3�
4a
}
1
Northwest Hutchinson
7"OF
yy
A
j
1
r
d AL
M
dMELEMW
WiS�IVR �f�
I
iYi�lf _ a
4k
-mom
f
Op
4khL
Northeast Hutchinson
Pavement
Management
Rating-2011
Poor
Marginal
Adequate
Gwd
Excellent
•
Southwest Hutchinson
Southeast Hutchinson
C
TO: Mayor & City Council
FROM: Dan Jochum, Planning Director
Andy Reid, Controller
John Paulson, Environmental Specialist
RE: Consideration of Facilities Master Plan Policy
DATE: February 14, 2012
Please see the attached Facilities Master Plan Policy. The purpose of this policy is to provide
general guidelines for the development, implementation, and extension of facility master
planning for city government facilities. In addition, the policy includes a financing plan.
We recommend that the Facilities Master Plan Policy be approved by City Council.
cc: Jeremy Carter, City Administrator
l I L--
C
Facilities Master Plan Policy
Purpose
The purpose of this policy is to provide general guidelines for the
development, implementation, and extension of facility master planning for
city government facilities. The capital project fund is set up to fund general
government facilities; however this fund can be utilized to fund any city
facilities if necessary.
It should be noted that this document is for facility planning purposes, it is not
designed to be an energy efficiency study.
Definition
The facilities master plan policy will be the guiding plan for buildings,
building equipment, grounds, and parking lots that are associated with City of
Hutchinson facilities. This document includes two appendices. Appendix A
is the building conditions ratings definitions that will be used to formulate the
building condition index and Appendix B will be a table outlining the
financial component of the facilities program, including the available funds to
be spent on capital projects for each year.
General Statement of Policy
The City Council recognizes the importance of this policy as an important
component of planning and budgeting capital projects for the City of
Hutchinson. The City Council also recognizes the importance of planning in
order to provide for the anticipated facility needs of the future. The City will
look at the best possible funding source and financial solution at the time of
each project. The minimum project cost for facilities plan projects is $10,000.
Projects from $5,000 to $9,999 will be planned to be funded out of the capital
project fund but won't be part of the Facilities Master Plan process.
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 = 11 lam\
Facilities Master Plan Policy Goals
The goal of the facilities master plan is to establish proven methods of facility
management and promote cost - effective programs that provide safe, clean and
efficient environments for the citizens of Hutchinson and City staff.
Goals
• Properly manage existing facilities.
• Conduct annual review of each city facility to determine its condition.
• Provide funding options and recommendations for the repair and
maintenance of City facilities.
• Assign responsibility and provide planning for the maintenance and
renovation of grounds and parking lots that serve City facilities.
• Promote the efficient and effective use of existing space.
• Implement environmental sustainability and energy- saving
improvements to support City Council End Statements.
• Implement programs and policies to efficiently operate facilities.
• Provide funding options and recommendations for the eventual
replacement of buildings.
• Project delivery is communicated and integrated between Facilities
Committee and Director of the area that is getting the upgraded
facility.
Objectives
• Maintain the maintenance backlog to manage financial risks.
• Seek federal, state, and private funding to the maximum extent
available to supplement the city's own financial resources.
• Responsively address ongoing maintenance and repair needs.
• Maintain facilities in a safe condition and in compliance with
applicable codes and regulations.
• Provide for the inspection and periodic renovation of buildings and
major building components when they reach the end of their expected
service life.
• Properly prioritize facility maintenance, renovation and replacement
needs to best utilize available resources.
• Provide appropriate custodial care to clean and sanitize facilities.
Facilities Improvement Plan
To efficiently manage the City's present and future facilities needs, the City
will plan, develop and implement a Facilities Improvement Plan. This plan
will cover a five -year period, be reviewed annually and be finished by Mid -
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 ` / \
May each year to be incorporated into the City's Capital Improvement Plan. It
will include, but not be limited to:
Projects prioritized using the following criteria:
i. Public health, safety and welfare
ii. Facility Preservation
iii. Facility Condition Index
iv. Facility Utilization (multi -use)
v. Energy conservation/Return on Investment
Facility Manaeement Performance Measures
The following performance measures will be implemented into the Facilities
Management Plan.
• Maintenance backlog
• Facility Condition Index and associated condition rating
• Building area maintained (square feet)
• Cost Replacement Value (CRV) — The current cost of constructing a
facility and its equivalent to the insured replacement value. (Industry
standard level of service corresponds to 2.5 percent CRV annual
funding).
• Cost of services ($ /SF) in each facility.
• Energy projects completed each year and estimated annual cost
savings.
• Amount of energy used and cost at each facility annually.
• Other considerations
• Backlog — an accumulation of uncorrected or deferred
deficiencies that represent a liability (in both physical and
financial terms) for a facility. These items include
maintenance deficiencies, equipment or systems overdue for
replacement, etc. Future maintenance items, planned
replacements and efficiency improvements are not part of the
backlog.
• Essential Facilities — Facilities necessary to sustain the most
basic core of city services, such as public health and safety,
and/or comply with federal or state laws.
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 M y 1 L\
Appen dix A: Condition Ratings Definitions
A
EXTERIOR
Exterior walls, windows, doors, paint, window types (single, double, triple pane). Exterior conditions and
improvement opportunities will dictate the need for replacement, and help identify maintenance Items.
5
Excellent
Only normal preventive maintenance required.
4
Good
Some minor repairs could be required. Sound and weatherproof.
3
Adequate
More minor repairs required. Wear and tear visually noticeable. Not completely sound and/or weatherproof.
2
Mar inal
Significant repairs required. Not sound and /or weatherproof.
1
Poor
Irreparable, replacement required.
B
ROOF
Roof covering, roof openings, gutters, flashing. Use judgment for facilities with multiple Roofs. Make every effort to
climb each roof
5
Excellent
Only normal preventive maintenance required.
4
Good
Some minor repairs could be required. Watertight, sound flashing around penetrations, positive drainage.
3
Adequate
More minor repairs required. Mostly watertight.
2
Marginal
Significant repairs required. Not waterproof. Obvious evidence of leaking from interior assessment.
1
Poor
Significant leaking, deteriorated, requires entire re-roof.
C
HVAC
Heating, Ventilation & Cooling systems, including controls, testing & balancing
5
Excellent
Only normal preventive maintenance required. Equipment and room clean and neat.
4
Good
Some minor repairs could be required.
3
Adequate
More minor repairs required. Some skins of corrosion, leaking, alarms indicators and poor housekeeping are obvious.
2
Marginal
Significant repairs required. Not functioning as intended. Obvious poor housekeeping and maintenance practices due to
excessive corrosion, leaking, or alarm indicators. Does not meet all codes. Obvious age issues and problems getting
replacement parts.
1
Poor
Nonfunctional system not repairable, complete replacement required. System unsafe and does not meet codes.
D
STRUCTURE
Foundations, super structure, slab, basement walls, floors, exterior stairway, loading docks, sidewalks, parking lots.
Do not confuse structure and exterior. Structure is the foundation, supporting walls and columns, and exterior
parking areas. Judgment must be used; most buildings don't show much structural problems; minor crazing or
cracking that you would not bother to repair does not suggest a deferred maintenance item. Parking lot and
pavements are more of an Issue, and may dictate a downgrade to 4 or 3 rating; use your judgment on how far to
degrade based upon relative size of parking and pavements to overall structure.
5
Excellent
Only normal preventive maintenance required.
4
Good
Some minor repairs could be required. Does not affect structural integrity or intended use.
3
Adequate
Cracking, crazing, and/or visual defects. Could affect structural integrity or intended use.
2
Marginal
Visible settlement, structural defects, significant repairs required.
1
Poor
Irreparable, replacement required.
E
ELECTRICAL
Electrical service & distribution, lighting, branch wiring, communications, security, fire protection
5
Excellent
Only normal preventive maintenance required.
4
Good
Some minor repairs could be required. Meets code.
3
Adequate
More minor repairs required. Mostly functional.
2
Marginal
Significant repairs required. System not fully functional for buildings intended use. Systems obsolete. Does not meet all codes.
Age issue a factor here too.
1
Poor
Irreparable, replacement required. Repair parts not available. Systems do not meet code and are unsafe.
F
INTERIOR
Interiorwall finishes floor coverings, ceilings, doors and stairs
5
Excellent
Only normal preventive maintenance required.
4
Good
Some minor repairs could be required. Slight evidence of marring, discoloration, fading or cracking.
3
Adequate
More minor repairs required. Wear and tear noticeable. Mismatched and or broken/damaged flooding, wall coverings or
ceilings.
2
Marginal
Significant repairs required. Broken elements. Wear and tear excessive.
1
Poor
Replacement required.
G
EFFICIENCY
Includes information from energy audits and utilization of the facility as a whole. How the facility is being used to
perform multiple functions. The primary focus Is the energy efficient
5
Excellent
Veryefficient in energy use and utilization of the facility. Additional efficiency improvement not needed
4
Good
Some minor improvements may help improve efficiency. Facility efficiency not compromised
3
Adequate
Efficiencies are in place but underutilized. Improvements to scheduling or system controls are needed
2
Marginal
Significant improvements to efficiency and utilization are needed to improve functionality and curb utility costs. Obsolete
lighting or broken equipment may be limiting use.
1
Poor
Wasting energy and /or facility not being used. Replacement of systems or merging facility operations with another use should
be considered.
H IMECHANICAL
Water systems, sanitary sewer, bathrooms, fire protection plumbing. Plumbing is harder to assess, as it is often
hidden. Pool heaters, motors, etc. General question during in brief should be about condition of infrastructure
systems, and buried utilities.
City of Hutchinson I Facilities Master Plan Policy I February, 14, 2012 = I I j
5
Excellent
Only normal preventive maintenance required.
4
_3
Good
Some minor repairs could be required. Good fixture and piping appearance, no leaks.
2013
Adequate
More minor repairs required. Wear and tear noticeable.
2
Marginal
Significant repairs required. Fixtures and plumbing are obsolete. Many leaks and obvious corrosion in piping systems.
1
Poor
Nonfunctional, system not repairable, complete replacement required.
APPENDIX B
CAPITAL IMPROVEMENT FUND
Beginning Additions Improvement Ending
Year Balance (LGA) Projects Reserves Balance
2012
$500,000
$1,000,000
($750,000)
($250,000)
$500,000
2013
500,000
1,000,000
(750,000)
(250,000)
500,000
2014
500,000
1,000,000
(750,000)
(250,000)
500,000
2015
500,000
1,000,000
(750,000)
(250,000)
500,000
2016 500,000 1,000,000 (750,000) (250,000) 500,000
TOTALS $5,000,000 ($3,750,000) ($1,250,000)
Assumptions:
- LGA dollars remain constant during the analysis period.
- This fund will generally be used for General Fund facility improvements.
- The $750K in annual improvements is based on the industry standard Cost Replacement
Value of 2.5% and would ideally complete 3 to 5 projects per year.
- Annual improvement costs below the $750K level will result in the unused portion
being reserved for future facility improvements within the Capital Improvement Fund.
- The annual reserve of $250K may be dedicated to:
- smaller scale improvements
- emergency improvements that may arise
- potential transfers to fund improvements at enterprise fund facilities
- large scale projects if fund balance is sufficient
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 = 1 l L\
APPENDIX C
Facility Plan Overview
Overview
Facility planning recognizes that every decision made in business planning has a direct impact on
an organization's facility assets and needs. The purpose of the plan, therefore, is to develop a
flexible and implementable plan based on the specific and unique considerations of multiple
municipal facilities. A four -step process, shown in Figure 1, provides the general format to
accomplish this mission.
Figure 1
C*
Acting Understanding
4 a
Planning Analysis
Understanding
Thoroughly understand the City's mission, vision, values and goals. Aligning the process used to
evaluate facility projects with achieving long term City goals is the key to an effective facility
planning program.
The demand for capital funding is presumed to be much larger than what is available. This
process is intended to assess all facilities, and associated projects, that meet the program
criteria, holistically. The emphasis is on improving the condition of City facilities as a whole while
gaining a greater understanding of facility interdependence. Improving the overall functionality of
the City as a whole is the goal. The success of the process will greatly depend on the support
and effort that is put into it by all involved. Each facility's manager will play an integral part in the
assessment of their facility and the determination of the facilities needs.
Analyzing
Use techniques, such as facility condition analysis and building code compliance reviews, to
assess the needs of each facility. Maintenance backlogs and system deficiencies will be
considered during each facilities analysis.
City staff consists of employees with a wide variety of backgrounds and experience that will be
utilized for making accurate determinations of various facility components such as roofs,
plumbing, HVAC, etc. Analysis of facility components will be done across all City facilities. This
concept will provide for equal comparisons of facility needs across the City.
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 = 1 I l —)
Planning
Implement matrixes that help meet the long -range needs of City facilities. At a minimum, the
Facility Plan should be reviewed annually and further updated periodically as conditions require.
The annual review will be conducted in the first quarter of each year so that adequate time is
allowed for facility and project assessments. Aligning this process with the timely adoption of the
Capital Improvement Plan is important and can be achieved by establishing a
review /implementation timeline. Keeping the annual project list in line with the Facility
Improvement Fund as identified in the plan is critical to the long term viability of this process.
Acting
Take actions as planned and implement the Facility Plan. Feedback from actions taken can be
incorporated into the next plan review and /or project to provide continuous improvement to the
Facility Plan. The cyclical nature of constant planning for the changing future and modifying plans
along the way are normal events. These changes and updates must be managed to ensure they
are effective in improving the functionality of the plan without compromising its integrity.
All actions that are completed will be tracked for each facility moving forward. Monitoring the
improvements that are made will be a measuring stick of the programs progress. Projects that
are not funded will be reassessed the following year. Emergency repairs may affect which
projects are completed annually.
City of Hutchinson I Facilities Master Plan Policy I February 14, 2012 = � I / §)L-
r•_
February 7, 2012
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234 -4219 Fax (320) 234 -6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Kent Exner, DPW /City Engineer
Subject: 2012 Airport Consultant Selection
(Airport Commission recommendation — Bolton & Menk)
Background:
As required by the Federal Aviation Administration, the City occasionally requests statements of
qualification from airport engineering/architecture firms. The City of Hutchinson received two
statements of qualification from TKDA and Bolton & Menk in December 2011.
As in past years, City staff reviewed statements and prepared a recommendation to the Airport
Commission. City staff recommended staying with TKDA, primarily because of their long -term
relationship with the airport.
Recommendation:
At the recent Airport Commission meeting, Airport Commissioners discussed consultant
selection at length. The discussion resulted in a vote by the Airport Commission to recommend
Bolton & Menk be named as airport consultant.
Discussion items:
TKDA has had a long -term relationship with Hutchinson Airport. In 2004, statements of
qualification were received from TKDA, S.E.H., and Bolton & Menk. In 2008, statements of
qualification were received from TKDA, S.E.H., Bolton & Menk and HNTB. This year two
firms responded, TKDA and Bolton & Menk.
In the discussions, the consultants' client lists were noted. Airport Commissioners identified
Hutchinson as one of TKDA's smaller clients, while the airport would be among the larger
airports for Bolton & Menk.
In other discussions, Airport Commissioners noted that in the last ten years of projects the
primary contact had changed often and had included four different people.
I (,b)
Winter in Minnesota
To: Citizens of the Hutchinson Fire District, Web -Site Visitors, and Our Face Book Friends
From: Brad Emans, Fire Chief
Date: 02/01/2012
Re: Monthly Update on the Activities of the Hutchinson Fire Department for January 2012
Fire Department Response: The Fire Department responded to 39 calls for service in the month of
January.
Fire Officer Only Response: A "fire officer only" responded to 14 calls in January saving the
Hutchinson Fire District the cost of a "general" alarm estimated at $2,548.00 for the month.
Response Time (First Emergency Vehicle Out of the Door): January — 3 minutes 46 seconds.
Example of a Few of the Calls:
• The FD backfilled the station for the Dassel FD while they were out on a live bum several miles
from their station;
• The FD responded to a large grass and slough fire in the northeast part of our fire district. A
resident was burning when the fire got out of control burning several acres of land before the FD
could get it under control;
• A FD Officer responded to a CO call in an apartment building, however, there was no CO, the
resident just wanted to know how the CO detectors work;
• A FD Officer responded to a residential property when they had "something" causing a 'cloud" on
the first floor. It was determined that the furnace was missing a furnace filter and was then sucking
up concrete dust from the crumbling walls in the basement;
• The FD responded to a 'chimney" fire in the northwest part of our fire district. The chimney was
blocked and smoke was filling the basement. Firefighters laddered the roof, cleaned the chimney,
and ventilated the smoke out from the basement.
Breakdown of the Calls for the Month:
City
Type of Call
Number for the Month
Residential
2
Commercial/Industrial
4
Multi-Family
0
School
0
Grass
0
Medical
10
CO
7
Rescue
0
Haz -Mat Leak/Spill
5
Vehicle
0
Sky-Warn
0
Mutual Aid
1 Dassel FD
Total
29
Structure Fires
0
Arson
0
Rural:
Type of Call
Number for the Month
Residential
3
Commercial / Industrial
0
School
0
Farm Building
0
Grass
2
Medical
3
CO
0
Rescue
2
Haz-Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
10
Structure Fires
0
Arson
0
Training: Firefighters Trained on the Fallowing Topics /Equipment:
Firefighters completed a walk through and pre -plan for the new nursing home "Harmony River'
prior to the transfer of citizens living there;
• Firefighters completed one phase of the annual medical training required to maintain their 1"
Responder license. The training is called the "44 Plan ";
• Firefighters completed the annual inventory of equipment on the trucks and trailers, this exercise
not only gives us an accurate inventory of equipment we have, it also gives us an opportunity to
remove each tool and determine if it is in need of repair;
• Page 2
Idyl
Fire Officers conducted a four hour scenario based IC (incident command) class on complicated
building located in the fire district.
Fire Prevention ! Public Relations / Other Information:
• The FD held the formal retirement ceremony for Battalion Chief Popp, the ceremony includes an
inspection and final farewell of the ranks, retirement bell ringing ceremony, 'last page out', and flag
ceremony;
• A tour and short fire safety /first aid class was given to two groups of Cub Scouts;
• The FD was invited to speak at the Kiwanis meeting, with a topic of "2011 — Year in Review";
• The FD was invited to speak at the Hutchinson Safety Council to give them an update of activities
involving the FD.
Measurements:
1. Number of calls that required more than one engine, and four firefighters in January: 5
2. Number of Calls that required more than "required by law investigation" in January: 1
3. Estimated dollars "saved" in property (building and contents) by the fire department response
for the month of January: $75,000
4. Estimated dollars `lost' in property (building and contents) to fire in January: $0
The Fire Department Annual Report is now available on
the City of Hutchinson Web -Site, or on the HFD
Facebook Page!
• Page 3
Iala�
Hutchinson Public Library Board Minutes
Monday November 28, 2011
Present: Roger Vacek, Dianne Wanzek, Abby Dahlquist, Jon Ross, Mary Christensen, Guy Stone, Stacey Nass, Bev
Wangerin, and Mary Henke, Ex- Officio.
Guy Stone called the meeting to order. The minutes from the last meeting were reviewed. Roger Vacek made a motion
that the minutes be approved and Dianne Wanzek seconded the motion. Motion passed.
Bev Wangerin, McLeod County Commissioner and representative on PLS Executive Board, told us that the county
libraries could expect to receive $187,513 in funds from the county for 2012, which is the same as last year.
Old Business:
Mary also updated us on the recent inventory taken of all the books in our library. The inventory process was
completed in 21/2 days. Two PLS employees helped on the first day and trained personnel on how to use the barcode
scanners and input the information. The rest of the inventory was done using library employees so they could get their
regular hours and volunteers. 41,624 items were counted and 5,363 were found to be checked out. Now the librarians
are in the process of tracking down the exceptions or errors found in the inventory reports from PLS.
New Business:
Mary, as head librarian, recently gave the City Council a presentation about the high usage of the Hutchinson
Library supported by a 2010 Statistical Profile. The difficult economy, free services offered and number of open hours
seem to be helping drive people to the library. Also mentioned was the write up about the library in the Hutchinson
Leader.
Mary updated us on her work with the Winsted library. She commented that the Winsted library was currently
over budget and that they would need to go back to the city to ask for more money or possibly try to find a corporate
sponsor.
Mary has tentatively lined up Doug Ohman to do a program on Monday, April 9, 2010 during National Library
Week. Doug is a photographer whose photos, along with text by 7 MN writers, created the book Libraries of Minnesota.
He charges $250 plus mileage. We probably won't be able to use Legacy funds as we usually have a program that during
Nat. Library Week but the Friends of the Library usually help to pay for programming that week. The Board all agreed
that this was a good idea and approved finalizing the date.
The Winter Reading Program is due to begin the 1" week in January. Mary explained the program to the new
board members. The program gives prizes to readers that sign up: read 4 books and the reader will receive a mug or
tote bag(provided by Friends of the Library), read 4 more books and get a gift basket item, read 4 more books and
receive a free book(provided through donations). If a reader reads the 12 books in 12 weeks they are invited to attend a
dessert buffet (also paid for by the Friends of the Library).
We started a discussion about the programs available from the MN History Society. We talked about a possible
music program using the park bandstand in May before the summer concerts in the park begin. Another possibility that
we liked was about Frederick Jones that we could maybe have in October. We are hoping that Legacy funds could be
used for either of these and will continue discussion at the next meeting.
Because of the Christmas Holiday and the library will be dosed, our next meeting is scheduled for January 23, 2012 at
4:30 pm.
Jon Ross made a motion that the meeting be adjourned. Mary Christianson seconded the motion. Meeting adjourned.
Submitted by Abby Dahlquist, Secretary.
Regular Meeting
December 28, 2011
Members present: President Robert Hantge; Commissioner Donald H. Walser;
Commissioner Craig Lenz; Attorney Marc Sebora; General Manager Michael Kumm
Members absent: Secretary Dwight Bordson and Vice President Paul Nordin
President Hantge called the meeting to order at 3:00 p.m.
Agenda item #4: Common Cup — Electrical Disconnect was moved to agenda item #2;
Agenda item #2: Ratify Payment of Bills was moved to agenda item #3; and
Agenda item #3: Approve Financial Statements /Budget Year -to -Date was moved to
agenda item #4.
The minutes of November 30, 2011 regular meeting, December 5, 2011 special meeting
and December 15, 2011 special meeting were reviewed. A motion was made by
Commissioner Walser, seconded by Commissioner Lenz to approve the minutes of
November 30, 2011 regular meeting, December 5, 2011 special meeting and
December 15, 2011 special meeting as written. Motion was unanimously carried.
President Hantge welcomed guest, Bev Bonte of Common Cup. Bev explained
Common Cup's mission to provide financial resources to those in need. Common Cup
provides help one time to a customer in need of no more than 75% of their bill at a $100
cap. The Hutchinson Utilities Commission disconnect and reconnect fees are $40 each.
Bev requested Hutchinson Utilities consider options in helping offset the disconnect and
reconnect fees as the $100 Common Cup donation mostly goes towards paying the
fees and not the customer's original outstanding utility bill. After discussion, the Board
recommended GM Kumm meet with Bev regarding her request and to discuss options.
The November 2011 payables were discussed. A motion was made by Commissioner
Lenz, seconded by Commissioner Walser to ratify the payment of bills in the amount of
$2,793,595.67 (detailed listing in payables book). Motion was unanimously carried.
GM Kumm presented the November 2011 financial statements /budget year -to -date
explaining overall it's been a very good year. A motion was made by Commissioner
Lenz, seconded by Commissioner Walser to approve the financial statements/budget
year -to -date. Motion was unanimously carried.
President Hantge presented GM Kumm's 2011 performance review. Commissioner
Walser noted there were also comments solicited from the Commissioners in addition to
the coworkers for the performance review. A motion was made by Commissioner Lenz,
seconded by Commissioner Walser to adopt GM Kumm's 2011 performance review.
Motion was unanimously carried. (Performance Review attached.)
I�-Cc-�
Jan Sifferath presented the write off of bad debts at a total of $3,378.75. The write offs
have significantly decreased since 2008. A motion was made by Commissioner Lenz,
seconded by Commissioner Walser to approve the write off of bad debts at a total of
$3,378.75. Motion was unanimously carried. (Write Off List attached.)
GM Kumm presented the changes to the policy on payments of Hutchinson Utilities
Commission payables. This policy is reviewed yearly at the request of HUC auditors. In
addition to updating the year, the verbiage `or HUC Financial Manager' was added to
the second paragraph. After discussion, a motion was made by Commissioner Walser,
seconded by Commissioner Lenz to approve the changes to the policy on payments of
Hutchinson Utilities Commission payables. Motion was unanimously carried. (Policy
attached.)
GM Kumm presented the parallel generation policy. This is a part of the ongoing policy
review and no changes were recommended. (Policy attached.)
GM Kumm presented policies and requirements booklet, sections: inserts with utility
bills; inaccessible utility equipment/meters; and identity theft — "red flag program ". No
changes were recommended.
GM Kumm presented changes to exempt and non - exempt handbooks, sections: training
and education assistance; and workplace accommodation. Recommended changes
were made to clean up verbiage for consistency. After discussion, a motion was made
by Commissioner Walser, seconded by Commissioner Lenz to approve changes to the
exempt and non - exempt handbooks, sections: training and education assistance; and
workplace accommodation. Motion was unanimously carried. (Changes attached.)
GM Kumm presented change order No. W -002 to Wartsila contract. After discussion, a
motion was made by Commissioner Lenz, seconded by Commissioner Walser to
approve change order No. W -002 to Wartsila contract. Motion was unanimously carried.
(Change order attached.)
GM Kumm presented the bid tabulation for medium voltage metal -clad switchgear — unit
5. After discussion, a motion was made by Commissioner Walser, seconded by
Commissioner Lenz to approve the bid tabulation for medium voltage metal -clad
switchgear — unit 5 from E. A. Pedersen. Motion was unanimously carried. (Bid
tabulation attached.)
President Hantge presented requisition #004711 for a 2012 Dodge Durango for General
Manager, from Dodge of Burnsville in the amount of $27,174.04. After discussion, a
motion was made by Commissioner Lenz, seconded by Commissioner Walser to
approve requisition #004711 for a 2012 Dodge Durango for General Manager, from
Dodge of Burnsville in the amount of $27,174.04. Motion was unanimously carried.
(Requisition attached.)
�aL_(C_)
Division Reports
Finance — Jared Martig
Due to year -end reports, financials for January commission meeting may be
e- mailed separate from packet.
Natural Gas — John Webster
Working with the EPA regarding their response to HUC's greenhouse gas
report dealing with CO2 emissions.
Business — Jan Sifferath
Nothing to report
Legal Update
Attorney Sebora reported on a presentation given by tenKsolar at last night's City
Council meeting regarding a proposed solar energy project for the City's
wastewater treatment plant. A special City meeting will take place next
Wednesday, January 4 at 5:30 regarding the proposed solar energy project.
Unfinished Business
None
New Business
None
On behalf of the Hutchinson Utilities Commission, President Hantge presented
Commissioner Walser with a plaque and meter lamp in appreciation for his 11 years of
service to the Commission.
President Hantge welcomed Leon Johnson as the new Commissioner starting January
2012.
There being no further business, a motion was made by Commissioner Lenz, seconded
by Commissioner Walser to adjourn the meeting at 4:02 p.m. Motion was unanimously
carried.
ATTEST:
Dwight Bordson, President
Leon Johnson, Secretary
vakc)
Planning, Zoning, and Building Dept. Monthly Report
January 2012
Building Department Permit Activities
Evergreen Meals served in January, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
112011
1/2012
2011 Year to Date
2012 Year to Date
Total Number Inspections
96
48
1699
1381
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
0-so
0
Commercial Additions/ Remodels
6-$54,200
2 - $468,000
6-$54,200
0 - $468,000
Industrial new
0
0
0
0
Industrial Additions /Remodels
0
0
0
0
Fire Sprinkling
0
1
0
1
Total New Residential Units (Single Family, twins, townhomes)
0
0
0
0
Residential misc. additions, repairs, remodels, etc
10-$67,000
3-$76,000
10 - $67,000
3-$76,000
Set fee permits reside, reroof, window replacement, misc. *
10
7
10
7
HRA Permits
0
2-$22,000
0
2-$22,000
Subtotal Building Permits:
$121,200
$566,000
$121,200
$566,000
Mechanical
10-$24,531
12-$32,500
10-$24,531
12-$32,500
Plumbing*
3
2
3
2
Signs*
6
20
6
20
Total Permits issued and valuation
45- $145,731
49 - $598,500
45 - $145,731
49 - $598,500
* Set fees not included in valuation
Evergreen Meals served in January, 2012
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
1/1-1/7
203
133
68
106
60
46
1/8-1/14
245
190
89
106
44
61
1/15-1/21
237
180
73
131
40
60
1/22-1128
211
180
75
118
62
54
1/29-1/31
92
63
30
60
25
24
Total
988
746
3351
521
2311
245
Total Meals served in December - 3,066
All sites were closed January 2nd for New Years
Other Building Inspection Activities:
Planning, Zoning, and Building Dept.
Monthly Report for January, 2012
Page 2
Planning and Zoning Monthly Activities MonthNear: January, 2012
Activity
Number
Highlights
Number of Planning Applications Reviewed
0
and Processed
Number of Joint Planning Board
0
Applications Reviewed and Processed
Number of Planning Commission Meetings
1
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building
6
Permits
Number of Land Use Permits Issued
0
Number of Zoning Review for Sign Permits
20
Number of Predevelopment/Pre Application
6
Talked to Dana's Dog Spa
Meetings
regarding CUP, Met with Head
Start representative regarding new
location, Discussed the old
Runnings loading dock, Met with
Jim Fahey, Met with Don Hantge
onC -5 setbacks
Number of Misc. Planning Meetings
14
Management team (2), Facilities
Planning, City Council, Resource
Allocation, Planning Staff, Public
Arts (2), EDA Strategic Planning
(2), Planning Commission, Land
Use Training, Police Officer
Memorial, Cenex Right of Way
Number of Zoning Enforcement Cases
Several sign letters were sent
regarding signs with no permits,
Michigan Ave outdoor storage
violation, Customer Elations
parking
Number of Walk -In Customers Served
171
Site Visits
6
123 Michigan Ave NE, Customer
Elations.
MINUTES
Parks, Recreation & Community Education Advisory Board
January 9, 2012
Members present were Jay Bartholomew, Troy Scotting, John Rodeberg Mary Christensen, Mike
Retterath and Eric Opland. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Mary Christensen and seconded by Troy Scotting to approve the minutes dated
November 7, 2011. The board unanimously agreed.
OLD BUSINESS
Public Art — The Public Arts Commission will meet to develop a strategic plan to move forward. The
group is considering an art display similar to Sioux Falls and Edina where art is leased an d displayed
throughout the community for public viewing. Some of the art is also available for purchase. Dolf
suggested that there be a presentation at an upcoming PRCE meeting.
Dog Park — Dolf recommends 1.2 acres of park land located along Second Ave SE between Two Way
Communications and the Crow River for a possible dog park. It is in the flood plain and there is a
gravel path along the river. Some of the amenities needed would include a four -foot fence around the
perimeter, $11,000; a water source with a one inch line, $4,100; sewer for a restroom $1,500; a human
and dog fountain, $3,100; a prefab restroom, $27,000; benches with paver pads, $1,500; all -steel
waste cans, $1,300; waste dispenser, $200; light poles, $5,000; and etiquette signage. The total could
reach approximately $55,000. The minimum would include water, fencing, dispenser and trash cans.
The park could be done in phases.
NEW BUSINESS
Trail Map — The Board reviewed a map outlining trails in and around the community. The new bicycle
boulevards /pathways concept is a cheaper solution to the community's need for safer routes around
town on less traveled roads.
Comprehensive Plan Rankings — The Board received the Comprehensive Plan Goal Statements that
100 individuals ranked in order. It is the first step in the plan process. Staff has been looking at
existing plans from large and small communities from across the nation.
Goals & Strategies — The Board received strategies outlining the ranked goals. An inventory of
existing assets, land use and acquisition along with diminishing resources will be reviewed. The
timeline for publishing the comprehensive plan is September.
Annual Plan Presentation — The PRCE staff will be at the February meeting to present end of the year
accomplishments and goals for service delivery for 2012.
Ice)
MINUTES
PRCE Advisory Board
January 9, 2012
Page two
BOARD MEMBER ITEMS
Mary questioned the progress of the church property which the City had recently purchased. Dolf told
the Board that the City Council tabled the approval of a memo of understanding between the City of
Hutchinson and Historic Hutchinson. Jeremy Carter, City Administrator, Dan Jochum, City Planner
and Dolf will meet to discuss who does what and when. The Harrington/Merrill House will also be
brought in the memo. Dolf will meet with Jim Fahey of Historic Hutchinson. Issues to resolve include
utilities bills and repair and maintenance issues along with rental revenues and opening and closing the
building for rentals.
Mike Retterath suggested that High School students be contacted to help with projects in the church.
Jay Bartholomew questioned if pre- school swim lessons in the evening are being planned for the
upcoming summer.
ADJOURNMENT
The meeting was adjourned at 6:08 pm by a motion made by Mike Retterath and seconded by John
Rodeberg. The Board unanimously agreed.
CITY OF HUTCHINSON FINANCIAL REPORTS (DECEMBER 2011 AS OF 211012012)
December 31st, 2011
$ 10,838,145.57 $ 743,381.92 $ 10,362,038.13 $ 10,637,539.00 $ 275,500.87 97%
1a-�0
2010
2011
2011
2011
2011
DECEMBER
EXPENDITURES BY
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
DESCRIPTION:
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
TAXES
4,120,785.61
2,068,868.27
4,211,731.36
4,491,446.00
279,714.64
94%
LICENSES
58,726.04
865.00
52,544.06
51,300.00
(1,244.06)
102%
PERMITS
255,899.72
6,920.26
170,816.33
246,600.00
75,783.67
69%
INTERGOVERNMENTAL REVENUE
2,341,330.61
128,998.75
1,329,967.40
1,144,277.00
(185,690.40)
116%
CHARGES FOR SERVICES
1,818,441.14
656,947.80
1,816,881.19
1,843,596.00
26,714.81
99%
FINES & FORFEITS
48,606.32
8,208.76
50,604.46
45,000.00
(5,604.46)
112%
INTEREST ON INVESTMENTS
30,441.65
37,272.00
64,694.71
70,000.00
5,305.29
92%
REIMBURSEMENTS
466,897.37
192,310.64
540,198.63
568,385.00
28,18637
95%
TRANSFERS
2,082,662.64
908,579.83
2,129,674.36
2,161,535.00
31,860.64
99%
SURCHARGES
347.98
(934.48)
393.62
400.00
6.38
98%
FUND BALANCE
-
-
-
15,000.00
15,000.00
0%
TOTAL REVENUES
$ 11,224,139.08
$ 4,008,036.83
$ 10,367,506.12
$ 10,637,539.00
$ 270,032.88
97%
2010
2011
2011
2011
2011
DECEMBER
EXPENDITURES BY
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
DEPTARTMENT:
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
MAYOR &CITY COUNCIL
43,084.85
7,732.75
41,757.16
51,866.00
10,108.84
81%
ADMINISTRATION
406,026.75
37,248.62
486,695.98
385,766.00
(100,929.98)
126%
ELECTIONS
15,111.79
-
3,694.60
10,000.00
6,305.40
37%
FINANCE DEPARTMENT
482,451.11
38,852.69
414,536.15
381,614.00
(32,922.15)
109%
MOTORVEHICLE
265,357.20
19,982.69
280,644.41
252,887.00
(27,757.41)
111%
ASSESSING
60,911.00
-
60,911.00
61,911.00
1,000.00
98%
LEGAL
214,572.04
27,996.22
222,090.21
234,519.00
12,428.79
95%
PLANNING
128,807.09
15,765.70
156,989.81
170,830.00
13,840.19
92%
INFORMATION SERVICES
305,866.96
12,122.05
323,853.98
360,943.00
37,089.02
90%
POLICE DEPARTMENT
2,991,034.32
260,172.43
2,887,025.89
3,029,871.00
142,845.11
95%
EMERGENCY MANAGEMENT
16,194.14
2,400.40
15,872.71
10,000.00
(5,872.71)
159%
SAFETY COMMITTEE
12,311.46
-
9,281.04
13,450.00
4,168.96
69%
FIRE DEPARTMENT
459,174.11
32,783.54
471,934.59
460,763.00
(11,171.59)
102%
PROTECTIVE SERVICES
222,53519
18,278.97
158,262.73
155,350.00
(2,912.73)
102%
ENGINEERING
420,806.62
17,678.88
466,773.11
463,959.00
(2,814.11)
101%
STREETS & ALLEYS
1,451,82045
52,121.77
1,476,772.95
1,437,814.00
(38,958.95)
103%
CITY HALL BUILDING
122,183.03
13,038.90
112,176.26
131,427.00
19,250.74
85%
PARK/REC ADMINISTRATION
211,228.36
19,385.26
209,854.00
211,546.00
1,692.00
99%
RECREATION
231,003.58
10,634.01
214,195.34
218,893.00
4,697.66
98%
SENIOR CITIZEN CENTER
74,985.12
5,811.94
65,49332
72,990.00
7,496.68
90%
CIVIC ARENA
340,042.70
38,184.21
345,561.05
331,624.00
(13,937.05)
104%
PARK DEPARTMENT
734,757.80
47,152.44
721,071.33
720,738.00
(333.33)
100%
RECREATION BLDG & POLL
139,822.51
11,171.86
177,751.99
185,393.00
7,641.01
96%
EVENT CENTER
209,221.24
16,741.63
191,793.32
224,688.00
32,894.68
85%
EVERGREEN BUILDING
16,305.73
1,309.23
11,570.38
13,130.00
1,559.62
88%
LIBRARY
181,004.23
2,832.01
182,416.60
183,759.00
1,342.40
99%
CEMETERY
129,964.51
12,018.47
165,122.24
112,511.00
(52,611.24)
147%
AIRPORT
144,25116
8,073.74
100,947.72
101,314.00
366.28
100%
UNALLOCATED GENERAL EXP.
807,310.52
13,891.51
386,988.26
647,983.00
260,994.74
60%
TOTAL EXPENDITURES
$ 10,838,145.57
$ 743,381.92
$ 10,362,038.13
$ 10,637,539.00
$ 275,500.87
97%
$ 10,838,145.57 $ 743,381.92 $ 10,362,038.13 $ 10,637,539.00 $ 275,500.87 97%
1a-�0
2010
2011
2011
2011
2011
DECEMBER
EXPENDITURES BY
DECEMBER
MONTH OF
DECEMBER
ADOPTED
BALANCE
PERCENT
FUNCTION OF GOVERNMENT:
YTD
DECEMBER
YTD
BUDGET
REMAINING
USED
GENERAL GOVERNMENT
2,044,371.82
179,085.98
2,103,349.56
2,041,763.00
(61,586.56)
103%
PUBLIC SAFETY
3,701,249.22
331,314.22
3,542,376.96
3,669,434.00
127,057.04
97%
STREETS & ALLEYS
1,872,627.07
65,160.67
1,943,546.06
1,901,773.00
(41,773.06)
102%
PARKS & RECREATION
2,138,371.27
133,837.33
2,119,707.33
2,162,761.00
43,053.67
98%
MISCELLANEOUS
1,081,526.19
33,983.72
653,058.22
861,808.00
208,749.78_
_ 76%
$ 10,838,145.57 $ 743,381.92 $ 10,362,038.13 $ 10,637,539.00 $ 275,500.87 97%
1a-�0
CITY OF HUTCHINSON FINANCIAL REPORTS (DECEMBER 2011 AS OF 211012012)
INVESTMENT REPORT
December 31, 2011
$ 10,609,000.00
o,9
Date
Date
Interest
of
of
Institution
Description
Rate
Purchase
Maturity
Amount
Smith Barney
CD's
1.400%
1/22/2010
1/2312012
496,000.00
Smith Barney
CD's
1.400%
1/2712010
1/27/2012
248,000.00
Smith Barney
CD's
2.75 % -3.15%
5/20/2009
5/29/2012
350,000.00
Smith Barney
CD's
2.450%
7/22/2009
7/23/2012
500,000.00
Smith Barney
CD's
3.3 % -3.4%
611012009
6/10/2013
300,000.00
Smith Barney
FHLB
1.250%
9/27/2011
9/28/2018
500,000.00
Smith Barney
FHLB
2.000%
10/25/2011
11/18/2019
550,000.00
Edward Jones
FFCB
4.875%
5/13/2011
1/17/2017
500,000.00
Wells Fargo
FNMA - Step
1.500%
10/5/2011
10/5/2018
1,500,000.00
Wells Fargo
FNMA - Step
2.125%
10/28/2010
10/28/2020
1,250,000.00
Wells Fargo
FHLB - Step
2.000%
8/24/2011
8/24/2021
515,000.00
Wells Fargo
FHLB - Step
2.250%
8/2512011
8/25/2021
1,500,000.00
Wells Fargo
FHLB - Step
2.000%
9/30/2011
9/30/2021
900,000.00
UBS Financial
SLG
5.300%
11/2412010
1/1/2014
500,000.00
UBS Financial
FHLB - Step
2.000%
3123/2010
3/23/2016
500,000.00
UBS Financial
FNMA - NTS
1.500%
9/21/2011
9/21/2016
500,000.00
$ 10,609,000.00
o,9