cp01-24-2012 cAGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 24, 2012
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Faith Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JANUARY 10, 2012
Action — Motion to approve as presented
7. CONSENT AGENDA (Purpose: onlyfor items requiring Council approval by external entities that would otherwise
7-7 ave een a egate tot e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 12 -0682 - CONSIDERATION FOR APPROVAL O,r� UTHORIZING SALE OF
CITY -OWNED PROPERTY TO VET VISIONS, LLC — 256 AND 264 AVENUE NW (SECOND
READING AND ADOPTION)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067(C)
ADDING LANGUAGE TO ALLOW BY CONDITIONAL USE PERMIT A TOWING COMPANY
WITH IMPOUND /OUTDOOR STORAGE LOT IN THE I -1 (LIGHT INDUSTRIAL DISTRICT)
REQUESTED BY MARK SHOUTZ, APPLICANT, WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT FINDING OF FACT RESOLUTION NO. 13958
AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF
ORDINANCE NO. 12 -0683 FOR FEBRUARY 14, 2012)
CONSIDERATION OF SITE PLAN REVIEW FOR PROPOSED DEPOT REDEVELOPMENT
AND FARMER'S MARKET LOCATED AT 25 ADAMS STREET SE SUBMITTED BY MILES
SEPPELT, HUTCHINSON EDA, WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (ADOPT RESOLUTION NO. 13961)
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO THE
HUTCHINSON ROTARY FOUNDATION ON APRIL 20, 2012, AT CROW RIVER GOLF CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO THE
MINNESOTA DEER HUNTERS' ASSOCIATION ON APRIL 7, 2012, AT MCLEOD COUNTY
FAIRGROUNDS
(e) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR THE CITY ADMINISTRATOR
PERFORMANCE APPRAISAL SESSION HELD ON JANUARY 10, 2012
CITY COUNCIL AGENDA — JANUARY 24, 2012
(fl APPOINTMENT OF MONTY MORROW TO HUTCHINSON UTILITIES COMMISSION TO
DECEMBER 2016
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS— 6:00 P.M.
(a) 5TH AVENUE NW IMPROVEMENTS PROJECT (LETTING NO. 1, PROJECT NO. 12 -01)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise policy. Always looking toward t e uture, not monitoring past)
(a) PRESENTATION OF CITY TREE INVENTORY PROJECT REPORT BY UNIVERSITY OF
MINNESOTA
Action —
(b) UPDATE ON HOUSING FORECLOSURES — JEAN WARD
Action -
10. UNFINISHED BI
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOPS TO REVIEW CITIZEN
SURVEY RESULTS AND REVISIT ENDS STATEMENTS
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci an manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) PLANNING, ZONING AND BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2011
(b) PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM
NOVEMBER 7, 2011
(c) PLANNING COMMISSION MINUTES FROM DECEMBER 20, 2011
13. MISCELLANEOUS
14. ADJOURN
4
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 10, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve oo ca e e meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City
Attorney.
2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized Jim Popp on his recent retirement from the Fire Department after 27
years.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF DECEMBER 27, 2011
Motion by Arndt, second by Cook, to approve the minutes as presented.
Mayor Cook asked that additional language be added to the tenKsolar discussion. Mayor Cook noted that
the Council had offered to hold a special meeting on Friday, December 30, 2011, to discuss the project and
before tenKsolar made a commitment to secure the federal grant, however, tenKsolar CEO, Joel Cannon,
noted that would not be necessary.
Motion by Arndt, second by Cook, to approve this additional language.
Motion carried unanimously.
(b) SPECIAL MEETING OF JANUARY 4, 2012
Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
ave een a egate to t e City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13956 - RESOLUTION APPOINTING CITY ADMINISTRATOR
2. RESOLUTION NO. 13957 - RESOLUTION DESIGNATING OFFICIAL NEWSPAPER
3, RESOLUTION NO. 13954 — DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN
COMMERCIAL BANKS AND INSTITUTIONS
4. RESOLUTION NO. 13955 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
(b) SELECTION OF COUNCIL'S VICE PRESIDENT — BILL ARNDT
(c) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS: /
G )
CITY CO UNCIL MINUTES —JA NUA R Y 10, 2012
1. AIRPORT COMMISSION — Eric Yost
2. CREEKSIDE ADVISORY BOARD — Steve Cook
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Chad
Czmowski and Mary Christensen
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Bill Arndt
5. JOINT PLANNING BOARD — Bill Arndt
6. LIBRARY BOARD — Mary Christensen
7. MID - MINNESOTA COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Mary
Christensen
9. PLANNING COMMISSION — Bill Arndt
10. PUBLIC ARTS COMMISSION — Mary Christensen
11. TREE BOARD — Steve Cook
12. HUTCHINSON SAFETY COUNCIL — Bill Arndt
(d) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Jeremy Carter, Brad Emans, Steve Cook
3. RESOURCE ALLOCATION COMMITTEE — Chad Czmowski and Steve Cook
4. WAGE COMMITTEE — Chad Czmowski and Mary Christensen
5. CITY - SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and
Steve Cook
6. RADIO BOARD — Steve Cook
7. SOLID WASTE COMMITTEE — Bill Arndt
(e) CONSIDERATION FOR APPROVAL OF 2012 CITY CALENDAR
(f) APPOINTMENTS TO BOARDS /COMMISSIONS
- ROGER VACEK TO PIONEERLAND LIBRARY BOARD
- GARY PLOTZ TO SOLID WASTE COMMITTEE
2
CITY COUNCIL MINUTES JANUARY 10, 2012
- WARREN SCHUFT AND JUDY KLAWITTER TO SENIOR ADVISORY BOARD TO JANUARY
2015
Motion by Arndt, second by Christensen, to approve Items 7(a) — 7(f). Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR DICK NAGY, WATER
SUPERINTENDENT, TO ATTEND THE AMERICAN WATER WORKS ASSOCIATION 2012
MEMBRANE TECHNOLOGY CONFERENCE & EXPOSITION FROM FEBRUARY 27 — MARCH 1,
2012, IN GLENDALE, ARIZONA
(h) CONSIDERATION FOR APPROVAL OF 2012 MOSQUITO CONTROL CONTRACT EXTENSION
WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.
(i) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO UPPER
MIDWEST ALLIS CHALMERS CLUB ON JULY 29, 2012, AT MCLEOD COUNTY FAIRGROUNDS
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Czmowski, second by Yost, to approve Items 7(g) — 70). Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. A ways looking towar t e uture, not monitoring past)
10.
(a) CONSIDERATION FOR APPROVAL OF TRANSFERRING FROM WATER, WASTEWATER,
STORMWATER, AIRPORT CONSTRUCTION TO 2011 IMPROVEMENT BOND CONSTRUCTION
FUND AND 2011 IMPROVEMENT BOND CONSTRUCTION FUND TO GENERAL FUND &
CAPITAL PROJECTS FUND FOR ENGINEERING AND ADMINISTRATION FEES — ADOPT
RESOLUTION NO. 13948
Jeremy Carter, City Administrator, noted that staff has reviewed the water and wastewater funds for cash
balance to determine if the transfers would be acceptable. Mr. Carter noted the funds are in good shape and
will be able to handle the transfer into the construction fund.
General discussion was held regarding the technology required with the systems at the water plant and the
current and future costs associated.
Motion by Yost, second by Czmowski, to approve Resolution No. 13948. Motion carried unanimously.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL pl` AUTHORIZING SALE OF CITY -OWNED PROPERTY TO
VET VISIONS, LLC — 256 AND 264 4 AVENUE NW (WANE FIRST READING AND SET SECOND
READING AND ADOPTION OF ORDINANCE NO. 12 -0682 FOR JANUARY 24, 2012)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that staff had advertised
for bids on the city-owned parcel that runs along Hwy 7 West. Only one bid was received. It was in the
amount of $14,600 from the Animal Medical Center. The minimum bid required was $14,000.00.
Motion by Arndt, second by Christensen, to waive first reading and set second reading and adoption of
Ordinance No. 12 -0682 for January 24, 2012. Motion carried unanimously.
(_P L)
CITY COUNCIL MINUTES JANUARY 10, 2012
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Counci�e the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) LIQUOR HUTCH QUARTERLY REPORT FROM OCTOBER — DECEMBER 2011
(b) FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2011
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM NOVEMBER 30,2011; DECEMBER 5,
2011; AND DECEMBER 15, 2011
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2011
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2011
Mayor Cook asked if on the Liquor Hutch quarterly report that net profits be added. Jeremy Carter noted
that could be added to the quarterly report.
Jeremy Carter also mentioned that items are tracking as expected on the financial report. Severance
payments from 2011 have come out of budget departments if the department budget can remain whole. If
not, then those payouts will come out of the self - insurance fund.
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen asked if the City is saving money in the street
department due to the lack of snowfall this year. Jeremy Carter noted that there is obviously a savings,
however it has not been quantified yet.
Bill Arndt — Council Member Arndt noted that there is a plaque outside of Burns Manor. He mentioned
that a new home should be found for that plaque since Burns Manor will be vacated this month and moving
into a new location. Council Member Arndt also mentioned, as he had before, that he would like a plaque
put together with all of the City of Hutchinson Council Members and Mayors of the past. McLeod County
and the City of Glencoe have something similar displayed and Council Member Arndt expressed that it is a
nice commemoration of the years of service provided by elected officials. This could be placed in City Hall.
Council Member Arndt also mentioned that Trailblazer Transit now has a Glencoe phone number since their
hub is located in Glencoe, which is long distance for Hutchinson residents. He was informed that Trailblazer
is working on instituting a local number for Hutchinson residents. He asked that staff research if and when
Trailblazer has a local number as he feels it is a duty that should be provided to Hutchinson residents..
Kent Exner — Mr. Exner provided an update on the Hwy 15 /Airport Road roundabout project. McLeod
County has received funds for this project and the project will also be funded partially by Mn/DOT. The
City will fund drainage issues related to this project.
Mr. Exner also noted that the Hwy 15 water main lining project will be receiving two awards. One is from
the Minnesota Public Works Association and the other is from the City Engineers Association of Minnesota
for project of the year. These awards have been announced based on the collaborative /cooperative effort of
three cities coming together to bring in a new technology and address a specific need.
Mr. Exner also noted that McLeod County and the City of Hutchinson received an award for the
Washington/Adams project from the Concrete Paving Association of Minnesota.
Mayor Cook — Mayor Cook noted that he received question on traffic light sensors. He was informed that
the City of Chicago allows motorcycles and bicycles to make left hand turns on red light if traffic is clear due
to the light weight of their vehicles not triggering the sensors to turn the red light to green. Marc Sebora,
City Attorney, noted that that law is already in place in Minnesota for motorcycles.
Mayor Cook noted that Council and staff also need to be thinking of setting workshop dates to establish
prioritization lists and review Ends statements.
CITY COUNCIL MINUTES JANUARY 10, 2012
Mayor Cook also asked that staff consider adding an explanation of charges on the back of the
water /sewer /garbage bill that is sent out to users.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously.
U L)
ORDINANCE NO. 12 -0682
PUBLICATION NO.
• AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
North Half of Lot 1, North Half City of Hutchinson
AND
Lot 2, Block 25, Townsite of Hutchinson, North Half, according to the plat thereof on file and of record in
the office of the County Recorder in and for McLeod County, Minnesota, excepting therefrom that part
lying southerly of a line drawn from a point on the east line of said Lot 2, distant 119.50 feet north of the
southeast comer thereof, to a point on the west line of said Lot 2, distant 116.97 feet north of the
southwest corner thereof, and there terminating.
for good and valuable consideration in the amount of $14,600.00 is hereby transferred and conveyed to
Vet Visions, LLC.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign any and
all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
• Adopted by the City Council this 24'x' day of January, 2012.
ATTEST:
Steven W. Cook
Mayor
•
Jeremy J. Carter
City Administrator
ORDINANCE NO. 12 -0682
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
North Half of Lot 1, North Half City of Hutchinson
AND
Lot 2, Block 25, Townsite of Hutchinson, North Half, according to the plat thereof on file and of record in
the office of the County Recorder in and for McLeod County, Minnesota, excepting therefrom that part
lying southerly of a line drawn from a point on the east line of said Lot 2, distant 119.50 feet north of the
southeast corner thereof, to a point on the west line of said Lot 2, distant 116.97 feet north of the
southwest corner thereof, and there terminating.
for good and valuable consideration is hereby transferred and conveyed to Vet Visions, LLC.
Section 2. The City Administrator, Jeremy J. Carter, or his designee is authorized to sign any and
all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 241h day of January, 2012.
Steven W. Cook
Mayor
ATTEST:
Jeremy J. Carter
City Administrator
�C��r
An Economic Development Authority
MEMORANDUM
Date: January 3, 2012
To: Marc Sebora, City Attorney
From: Miles R. Seppelt
Economic Development Director
RE: Sale of City -owned lots on Hwy 7 & Lind Street
Mr. Sebora:
We received one bid in the amount of $14,600 for the city -owned land on Hwy 7 & Lind Street.
(please see ATTACHED).
Would you be so kind as to prepare the required City ordinance to that the City Council can take
final action to sell this parcel?
Please let me know if you need any additional information, or if I can be of assistance in any way.
Best Regards,
� Ceol
BID DOCUMENT
City of Hutchinson
Sale of City-owned lots
Legal Description:
N 1/2 OF LOT 1 NORTH HALF OF CITY OF HUTCHINSON COUNTY OF MCLEOD, STATE OF MINNESOTA (PID 31 -117-
29-12 -0640) and LOT 2 EX SLY 118.24' (PID 31- 117 -29 -12 -0660) Full Legal: Lot 2, Block 25, Townsite of
Hutchinson, North Half, according to the plat thereof on file and of record in the office of the County Recorder in and
for McLeod County, Minnesota, excepting therefrom that part lying southerly of a line drawn from a point on the east
line of said Lot 2, distant 119.50 feet north of the southeast comer thereof, to a point on the west line of said Lot 2,
distant 116.97 feet north of the southwest comer thereof, and there terminating NORTH HALF CITY OF
HUTCHINSON, COUNTY OF MCLEOD, STATE OF MINNESOTA.
Property Address: 256 & 264 41h Avenue NW (Hwy7), Hutchinson, MN 55350
* ** Bids are due by 4:00 PM on Friday, December 30th, 2011 * **
Late bids will not be accepted.
Information required of bidder:
Name:{Lflvl�[.
(Torn Fironing 1An�tc- Ladw�)
Address: � 7I � /.0 �'G Nw d
f'lu t"A I Pl1 J�- Yn /V 55340
Telephone: 320- 51'7- VO'IV
The bidder must sign the "Bidders Certification" below. The bidder hereby agrees to pay the following
price for the above described land parcel:
cv
BID AMOUNT: $ I y ln(J�� (minimum bid is $14,000)
Bidder's Certification
I have reviewed the documents included in this bid document, including the bid procedure attached
hereto, and I agree to the terms contained therein. I hereby agree to execute a purchase agreement for
said property, if the City of Hutchinson accepts the bid.
It is agreed and understood that the City will award the bid to the highest qualified bidder as
determined by the City. The City retains the right to reject any and all bids and waive any informalities
and irregularities.
Bidder' Sigi ature Date
9tp-->1
BID RESULTS
City of Hutchinson
Sale of City -owned lots
Bid Opening: 4 PM, December 30, 2022
Bidder
1) A %;," l 14.4,41 C•, I-ev
Bid Amount
$ 1'-i 0 h oo�e_-
2) — Po CUrk .v- 13ds («ce,
3)
4)
5)
gLpj1
CITEMNS SANK OFFICIAL CHECK 115117
& TRUST CO.
• P.O SOX 998, NVTd9NSON, MN 51950
AGENT FOR MONEYGRAM 99- 54IM20
REMITTER
Animal Medical Center December RD 2D11
PAY TO THE
ORDER OF City of $utchineon*
*1,460.00*
„r f I° 1 4� dull M) ••
111l 1I 4 f.." „.1, rXIP ; and i ,m; f
DOLLARS
DRAWER: MONEYGRAM PAYMENT SYSTEMS, INC.
P.O. BOX 9478, MINNEAPOLIS, MN 55450
DRAWEE: FIRST INTERSTATE BANK
BILLINGS, MT
u'LLS1011' 1:0920054L I'M L500LISSL357R'
1
MEMORANDUM
DATE: January 18, 2012, for the January 24, 2012, City Council Meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
SUBJECT: AMENDMENT TO THE ZONING ORDINANCE SECTION 154.067 (C)
ADDING LANGUAGE TO ALLOW BY CONDITIONAL USE PERMIT A
TOWING COMPANY BUILDING WITH IMPOUND /OUTDOOR STORAGE
LOT IN THE 1 -1 (LIGHT INDUSTRIAL DISTRICT REQUESTED BY MARK
SHOUTZ, APPLICANT
Background:
The applicant has requested an ordinance amendment to add towing company buildings
with impound lots to the 1-1 (Light Industrial Park District) zoning district as a conditionally
permitted use. If the ordinance amendment is approved, the applicant will need to apply for
a conditional use for the specific site. Their intention is to begin a towing business in
conjunction with the existing full service repair shop and set up of emergency vehicles.
Additional information is contained in the attached staff report and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their
January 17th meeting. The applicant was in attendance regarding the ordinance
amendment. After discussion, the Commission recommended approval adding language to
Section 154.067 (C). (11) Towing company buildings with fenced impound lots,
subject to providing a completely fenced and screened enclosure to 100% opacity.
Fences must be a minimum of 6 feet high and constructed of wood or equivalent
materials.
Recommendation:
The Planning Commission recommended approval of the request and the attached ordinance.
Requested Action:
Approval of the following:
1. Approval of the ordinance amendment..
rl00I
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 13958
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF AMENDING THE ZONING ORDINANCE APPLICATION REQUESTED BY
MARK SHOUTZ, C.O.P. SHOP AND TOWING, TO ALLOW TOWING COMPANY
BUILDINGS WITH IMPOUND LOTS LOCATED IN THE 1 -1 (LIGHT INDUSTRIAL
PARK) DISTRICT AS A CONDITIONALLY PERMITTED USE
FACTS
1. Mark Shoutz, owner of C.O.P. Shop and Towing, has applied to the City to amend the
City zoning ordinance to allow towing company buildings and impound lots by
conditional use permit in the I- I(Light Industrial Park) District.
2. The Planning Commission met on January 17, 2012, and held a public hearing on the
request and considered the effects of the proposal on the health, safety, and welfare of
the occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request.
3. The City Council of the City of Hutchinson reviewed the request at its meeting on
January 24, 2012, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of amending the zoning ordinance,
subject to the following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and
the effect of the proposed use on the health, safety, and welfare of the occupants of
the surrounding lands, existing and anticipated traffic conditions, and the effect on
values of properties in the surrounding area and the effect of the use on the
Comprehensive Plan.
b. The Council has determined that the proposed use is in harmony with the general
purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The proposed amendment would be consistent with the intent and purpose of the I -1
(Light Industrial Park District).
d. The proposed amendment would allow towing company buildings and impound lots
as a conditional use in the I -1 (Light Industrial Park District).
APPLICABLE LAW
4. The ordinance amendment request must meet the initiation and procedures as
required in Section 154.067 (C) of the City of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
5. The requested ordinance amendment is consistent with the comprehensive plan.
q('0 1
Findings of Fact — Ordinance 12 -13958
Ordinance Amendment— 154.067 (C)
Towing company in 1 -1 District
Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to amend the zoning ordinance to read: "Towing
company buildings with fenced impound lots subiect to providing a completely fenced and
screened enclosure to 100% opacity. Fences must be a minimum of 6 feet high and
constructed of wood or equivalent materials ".
Adopted by the City Council this 14th day of February, 2012.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
First reading of the Ordinance: January 24, 2012
Second reading of the Ordinance: February 14, 2012
q I.� )
PUBLICATION NO.
ORDINANCE NO. 12 -0683
AN ORDINANCE AMENDING SECTION 154.067 (C) OF THE HUTCHINSON MUNICIPAL CODE
TO ADD LANGUAGE ALLOWING TOWING COMPANY OFFICES WITH IMPOUND LOTS TO
THE I -1 ( LIGHT INDUSTRIAL PARK DISTRICT)
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said he
satisfaction of the City Council that it would be in the best interests of
Code to allow towing companies with impound lots in the I -1 District z
¢ 154.067 14 LIGHT INDUSTRIAL PARK DISTRICT.
(C)
Conditional uses.
(1)
Motor vehicle body shops;
(2)
Dog kennels;
(3)
Bulk storage of liquid;
(4)
Athletic clubs;
(5)
Restaurants;
(6)
Recyclable mateAi eollec
July made and was made to appear to the
amend Section 154.067 (C) of the City
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 14`j' day of February, 2012.
Attest:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
C) �� �
DIRECTORS REPORT - PLANNING DEPARTMENT
• To: Hutchinson Planning Commission
From: Brad Emans, Doff Moon, Dave Hunstad, Miles Seppelt, Joe Lang, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum
and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in
bold)
Date: January 96!012 or January 1 n012, Ylanning Commission Meeting
Application: Zoning Ordinance Amendment to Add Towing Company Offices and
Impound Lots to 1 -1 (Light Industrial Park District)
Applicant: Mark Shoutz, C.O.P. Shop and Towing, applicant
Westlund Investments, property owner
Requested Zoning Ordinance Amendment:
The applicant has requested an ordinance amendment to add towing company offices with
impound lots to the I -I (Light Industrial Park District) zoning district as a conditionally permitted
• use. If the ordinance amendment is approved, the applicant will need to apply for a conditional
use for the specific site. Their intention is to begin a towing business in conjunction with the
existing full service repair shop and set up of emergency vehicles.
Proposed Amendment:
The ordinance amendment proposed by the applicant is to add "towing companies with impound
lots" to the conditionally permitted uses. Draft ordinance language is as follows:
6154.067 I - -1, LIGHTINDI7STRIAL PARKDISTRICT.
(C) Conditional uses.
(1) Motor vehicle body shops,
(2) Dog kennels;
(3) Bulk storage of liquid,
(4) Athletic clubs,
(5) Restaurants,
(6) Recyclable material collection center,
(7) Grain elevators,
9c6)) �� �
Zoning Ordinance Amendment
Planning Commission — January 17, 2012
Page 2
(8) Tattoo establishments and adult - oriented businesses:
(9) Storage units, and
(10) Schools.
(11) Towing company offices with fenced impound lots, subject to providing a
completely fenced and screened enclosure to 100% opacity. Fences must be a
minimum of 6 feet hi ,-h and constructed of wood or equivalent materials.
Analysis:
In reviewing the proposed amendment, the Commission should consider the proposed use with
the purpose of the zoning district. The purpose of the I -1 (Light Industrial Park) zoning district
is: "It is the purpose of the I -1 district to create industrial areas that will be acceptable within the
city and will not adversely affect adjacent business or residential neighborhoods. Industrial
establishments should be either: (1) Those whose operations are relatively free from
objectionable influences; or (2) Those whose objectionable features will be obviated by design
or appropriate devices."
The proposed ordinance change was presented at the planning staff meeting to add "towing
company offices with impound lots" to the I -I zoning district as a conditionally permitted use.
• After discussing the item, several staff recommended to approve the ordinance as drafted.
Conclusion:
A draft ordinance is attached for the public hearing and for the Planning Commission's review.
Based upon the discussion and direction from the Planning Commission, staff will prepare a
resolution adopting findings of fact for the ordinance amendment.
Cc: Mark Shoutz, 490 Hwy 7 E
Westlund Investments, P.O. box 668
•
q(1) �7)scd
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Joe Lang, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum
and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in
bold)
Date: January 9, 2011, for January 17, 2011, Planning Commission Meeting
Application: Zoning Ordinance Amendment to Add Towing Company Offices and
Impound Lots to 1 -1 (Light Industrial Park District)
Applicant: Mark Shoutz, C.O.P. Shop and Towing, applicant
Westlund Investments, property owner
Requested Zoning Ordinance Amendment:
The applicant has requested an ordinance amendment to add towing company offices with
impound lots to the I- 1(Light Industrial Park District) zoning district as a conditionally permitted
use. If the ordinance amendment is approved, the applicant will need to apply for a conditional
use for the specific site. Their intention is to begin a towing business in conjunction with the
existing full service repair shop and set up of emergency vehicles.
Proposed Amendment:
The ordinance amendment proposed by the applicant is to add "towing companies with impound
lots" to the conditionally permitted uses. Draft ordinance language is as follows:
6154.067 I -1, LIGHT INDUSTRIAL PARK DISTRICT.
(C) Conditional uses.
(1) Motor vehicle body shops;
(2) Dog kennels;
(3) Bulk storage of liquid,
(4) Athletic clubs;
(5) Restaurants;
(6) Recyclable material collection center;
(7) Grain elevators;
Zoning Ordinance Amendment
Planning Commission — January 17, 2012
Page 2
(8) Tattoo establishments and adult- oriented businesses;
(9) Storage units; and
(10) Schools.
(11) Towing company offices with fenced impound lots, subiect to providing a
completely fenced and screened enclosure to 100% opacity. Fences must be a
minimum of 6 feet high and constructed of wood or equivalent materials.
Analysis:
In reviewing the proposed amendment, the Commission should consider the proposed use with
the purpose of the zoning district. The purpose of the I -1 (Light Industrial Park) zoning district
is: "It is the purpose of the I -1 district to create industrial areas that will be acceptable within the
city and will not adversely affect adjacent business or residential neighborhoods. Industrial
establishments should be either: (1) Those whose operations are relatively free from
objectionable influences; or (2) Those whose objectionable features will be obviated by design
or appropriate devices."
The proposed ordinance change was presented at the planning staff meeting to add "towing
company offices with impound lots" to the I -1 zoning district as a conditionally permitted use.
After discussing the item, several staff recommended to approve the ordinance as drafted.
Conclusion:
A draft ordinance is attached for the public hearing and for the Planning Commission's review.
Based upon the discussion and direction from the Planning Commission, staff will prepare a
resolution adopting findings of fact for the ordinance amendment.
Cc: Mark Shoutz, 490 Hwy 7 E
Westlund Investments, P.O. box 668
I-) ( ),
CARS ON
PATROL SHOP
& TOWING
490 HWY 7 EAST
HUTCHINSON, MN 55350
320 234 -3707
December 26, 2011
City of Hutchinson
Hutchinson City Center
1I1 Hassan Street SE
Hutchinson, MN 55350
DG C 3 � Zp11
Cars On Patrol Shop & Towing is four year old business in Hutchinson, We are full service
repair shop and specialize in the set up of emergency vehicles. We also are a certified service
center for Intoxalock ignition interlock systems and a certified Police Equipment install
facility. At C.O.P.S we have a wide customer base throughout central Minnesota. With this
customer base we have out grown our present location for vehicles to be set up or
decommissioned. As you are aware the equipment In an emergency vehicle is very costly to
each agency. With that being said we have added art extra lot to our facility with more
security than our current lot at 490 hwy 7 e.
C.O.PS has rented a large vacated lot at 125 Michigan St. S:E. with the hopes of a secured
fenced in temporary storage lot. Our goal is to have a high tech video security
camera /monitor system in place to help deter theft or trespassing at this facility. The storage
lot would be used for but not limited to emergency vehicles. C.O.P.S has acquired three tow
trucks and is pursing a towing service for the Hutchinson area. The above mentioned lot
would serve as a tow/ impound lot also. our lot has a maximum of 100 vehicles at full
Page 1
Page 2
opacity however we do not see that many vehicles there at any given time. Our lot is also
subject to customers repair vehicles that are awaiting parts. This would make them not
visible to the general public at our 490 Hwy 7 location. We have been victim to many gas
thefts and damage to customers vehicles so with this lot we are optimistic we can reduce
this. C.O.P.S. is a six day a week operation with daily hours of operation of 8 am to 5 pm. We
anticipate a 24 hour on call service for towing and vehicle releasing also. in conclusion we are
hopeful to establish a positive business for the Hutchinson area that could have options for
camper and boat parking for those who have no parking for them. We are optimistic that the
lot at 125 Michigan would be a great asset to our business and the city by using it as an
outside fenced in storage facility. I look forward to working with you in this new business
venture and await your questions and conclusion.
Sincerely,
Cars On Patrol Shop 8: Towing
320 2343707
Mark S. Shoutz
Cc: Rids Westlund
V1 h)1
MEMORANDUM
DATE: January 18, 2012, for the January 24, 2012, City Council meeting
TO: Hutchinson City Council
FROM: Dan Jochum, Planning Director
Bonnie Baumetz, Planning Coordinator
SUBJECT: SITE PLAN REVIEW FOR PROPOSED DEPOT REDEVELOPMENT AND
FARMER'S MARKET LOCATED AT 25 ADAMS STREET S.E. SUBMITTED BY
MILES SEPPELT, HUTCHINSON E.D.A.
Background:
The applicant is requesting a site plan review to allow redevelopment of the depot and addition of a
Farmer's Market Pavilion on property located at 25 Adams Street S.E. The depot would be repositioned
to be parallel with Washington Ave East on the north side of the lot and restored by adding foundation,
rebuilding the boardwalk and possibly adding bathrooms. The proposed pavilion would be an
approximately 3300 square foot one -story 22'x 150' structure providing 30 stalls with gravel /bituminous
surface along each side for vendor parking. There is room for future expansion of the pavilion. The
existing Quonset building will be removed. Additional information is contained in the attached staff report
and attachments.
Planning Commission Meeting:
The Planning Commission held a public hearing and considered the request at their January 17°i
meeting. Miles Seppelt, EDA Director, commented on the redevelopment project. He stated the
environmental assessment will take time. The site will also have to be platted and easements
vacated to allow for the construction for the pavilion and repositioning of the depot. After discussion,
the Commission recommended approval.
Recommendation:
The Planning Commission recommended approval of the request with the findings and conditions in the
attached resolution.
RESOLUTION APPROVING A SITE PLAN TO ALLOW FOR PROPOSED DEPOT
REDEVELOPMENT AND FARMERS MARKET PAVILION TO BE LOCATED AT 25 ADAMS
STREET S.E.
Whereas, Hutchinson Economic Development Authority, property owner, is requesting a site plan review to
allow redevelopment of the depot and addition of a Farmer's Market Pavilion on property located at 25 Adams
Street S.E. with the following legal description:
Legal Description: Lot 1 through Lot 5, inclusive, Lot 9 and Lot 4gr ail in Block 5, South Half of Hutchinson,
according to the recorded plat thereof. Also that part of Lot 8 ofsaA Block 5 lying north of a line described as
follows: Commencing at the southwest corner of Lot 7 of said, zB,tkk 5; thence northerly, along the west lines of
said Lot 7 and said Lot 8 a distance of 93.25 feet to the beg'i Wiry'g of the Tine to be described; thence easterly, to
a point on the east line of said Lot 8 a distance of 93.25 f e .�iorth of the 46theast corner of said Lot 7 and said
line there terminating.
Whereas, the Planning Commission met on January 17, 02, and
considered the effects of the proposal on the health safety 0d wE
lands, existing and anticipated traffic conditions, and the effedflk
and consistency with the Comprehensive Plan, aid hereby recorit
The City Council has considered the recommeri
does recommend approval ofthe tpplan. The
standards of the I/C district and,1*26AIA e Ord
Adopted by the City Council
ATTEST:
Jeremy J. Car
City Adminis'
a public hewing on the request and
of the occuparlof the surrounding
;s of properties'ri0he surrounding area
approval of the request.
Steven W. Cook
Mayor
Commission and hereby
ments do comply with the
•
•
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Joe Lang, Jean Ward,
Judy Flemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Marc Sebora, Jeremy Carter, Dan Hatten, Dick Nagy, Dan Jochum
and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in
bold)
Date: January , 2012 or January 17 2012, lanning Commission Meeting
Application: Site Plan review for proposed Depot redevelopment and Farmer's Market
located at 25 Adams Street S.E.
Applicant: Miles Seppelt, Hutchinson E.D.A.
SITE PLAN
The applicant is requesting a site plan review to allow redevelopment of the depot and addition of a
Farmer's Market Pavilion on property located at 25 Adams Street S.E.
GENERAL INFORMATION
Existing Zoning: 1/C (Industrial Commercial)
U( 01�
9
•
r�
U
Site Plan Review
Depot renovation — EDA
Planning Commission — 1/17/12
Page 2
Property Location: 25 Adams Street S.E.
Lot Size: 1.58 Acres
Existing Land Use: Railroad Depot site
Adjacent Land Use
And Zoning: C -3 (Central Commercial), I/C (Industrial Commercial) and R -2 (Medium
Density Residential
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: In 1987 a conditional use permit was approved to allow construction of at 30'
120' diesel house on the property.
Applicable
Regulations: Section 154.169
Building:
The depot would be repositioned to be parallel with Washington Ave East on the north side of
the lot and restored by adding foundation, rebuilding the boardwalk and possibly adding
bathrooms. The proposed pavilion would be an approximately 3300 square foot one -story 22'
150' structure providing 30 stalls for vendor sales. There is room for future expansion of the
pavilion. The existing Quonset building will be removed.
Setbacks:
The proposed building recommended setbacks and requirements for the I/C (Industrial
Commercial) district are identified below. The plans would meet the building setbacks as
follows:
Landscaping: Green space is proposed through -out the development with different types of
• grasses including some prairie grass. A rain garden is proposed for the northwest corner of the
lot because of the amount of impervious surface proposed.
Principal
Accessory
Parking Lot
Proposed
Structure
Building
or
Structure
Setback
Setback
Circulation
Setback
Drive
Street Right of
30 feet
30 feet
10 feet
30 feet
Way
Interior Lot
20 feet
6 feet
10 feet
Existing
Line
driveway
Residential
50 feet
50 feet
20 feet
N/A
zoning
boundary
Landscaping: Green space is proposed through -out the development with different types of
• grasses including some prairie grass. A rain garden is proposed for the northwest corner of the
lot because of the amount of impervious surface proposed.
Site Plan Review
Depot renovation — EDA
Planning Commission — 1/17/12
Page 3
Parking: There is a paved parking lot (20 stalls) proposed with one -way in from Washington
Ave. E. and one -way out onto Adams St. S.E. There will be two gravel drive alleys off Monroe
St. S.E. for access by the vendors to the Farmer's Market pavilion.
Trails: Future plans would include this site as the trailhead for the Luce Line and Dakota trails.
A 10 foot paved trail will serve as a connector to existing trails in the City.
Analysis and
Recommendation:
Planning staff recommends approval and notes the proposed building and site improvements do
comply with the standards of the I/C district and the Zoning Ordinance. The next step will be for
the site to be re- platted to combine several lots into one lot.
Cc: Miles Seppelt, EDA
C�
•
I ToTtIlIE1001 I I 1116TRE
ill i-fiil 71M
4
To Hutcltiuson Planning Commiss.11011
From: Brad Emans, D f Moon, Dave Hun stad, Miles ppelt., Joe Lang, Jean Ward,
Judy Nemming, John Webster, John Olson, Lenny Rutledge, Kent Exner, John
Paulson, Marc Sebora, Jeremy Carter, Dan Fatten, Dick Nagy, Dan Jochuni
and Bonnie Baumetz (Persons in attendance at Planning Staff Meeting (in
bold)
Date: January 9, 2011, for January 17, 2011, Planning Com mission Mecting
Application: Site Plan review for proposed Depot redevelopment and Farmer's Market
located at 25 Adams Street S. E.
Appficant-1 Miles Seppelt, Hutchinson E,D.A.
SITE PLAN
The applicant is requesting a site plan review to allow redevelopment of the d-epot and addition of a
Fanneir"s Market Pavilion on property located at 25 Ada ms;Street S.E.
GENERAL INFORMATION
Existing ZOD ing: VC (Indir.,-,trial Commercial)
Site Plan Review
Depot renovation — EDA
Planning Commission — 1/17/12
Page 2
Property Location: 25 Adams Street S.E.
Lot Size: 1.58 Acres
Existing Land Use: Railroad Depot site
Adjacent Land Use
And Zoning: C -3 (Central Commercial), I/C (Industrial Commercial) and R -2 (Medium
Density Residential
Comprehensive
Land Use Plan: Traditional Residential Neighborhood
Zoning History: In 1987 a conditional use permit was approved to allow construction of at 30' x
120' diesel house on the property.
Applicable
Regulations: Section 154.169
Building:
The depot would be repositioned to be parallel with Washington Ave East on the north side of
the lot and restored by adding foundation, rebuilding the boardwalk and possibly adding
bathrooms. The proposed pavilion would be an approximately 3300 square foot one -story 22' x
150' structure providing 30 stalls with gravel/bituminous surface along each side for vendor
parking. There is room for future expansion of the pavilion. The existing Quonset building will
be removed.
Setbacks:
The proposed building recommended setbacks and requirements for the I/C (Industrial
Commercial) district are identified below. The plans would meet the building setbacks as
follows:
Landscaping: Green space is proposed through -out the development with different types of
grasses including some prairie grass. A rain garden is proposed for the northwest comer of the
lot because of the amount of impervious surface proposed.
Principal
Accessory
Parking Lot
Proposed
Structure
Building
or
Structure
Setback
Setback
Circulation
Setback
Drive
Street Right of
30 feet
30 feet
10 feet
30 feet
Way
Interior Lot
20 feet
6 feet
10 feet
Existing
Line
driveway
Residential
50 feet
50 feet
20 feet
N/A
zoning
boundary
Landscaping: Green space is proposed through -out the development with different types of
grasses including some prairie grass. A rain garden is proposed for the northwest comer of the
lot because of the amount of impervious surface proposed.
Site Plan Review
Depot renovation — EDA
Planning Commission — 1/17/12
Page 3
Parking: There is a paved parking lot (20 stalls) proposed with one -way in from Washington
Ave. E. and one -way out onto Adams St. S.E. There will be 2 gravel driveways off Monroe St.
S.E. for access by the vendors to the Farmer's Market pavilion.
Trails: Future plans would include this site as the trailhead for the Luce Line and Dakota trails.
A 10 foot paved trail will serve as a connector to existing trails in the City.
Analysis and
Recommendation:
Planning staff recommends approval and notes the proposed building and site improvements do
comply with the standards of the I/C district and the Zoning Ordinance.
Cc: Miles Seppelt, EDA
IP]d
Farmer's Mari;T
(Pylon Sign)
Preserw
a eV nr
l fiW
Schmell
Oil COT
J?
r�
07'
Paved
Parking
f.20 stalls),
Remove,
0 awnu& q
Waamt-
Depot Rgdevelopment
Ph
1. *Stabilize depot
building
2. Paved parking 10
I Farmees
Pavilion
IStabilize and restore
Depot building:
■ AWd foundation
M"Bathrooms M
Rebuild boardwalk
Paved 20 stall parkft lot
MY farmer's market
p 'lion provides space
avi
r 30 vendors at 1W each
Green spaces with picnic
..tables, etc.
Pavilion Layout Concept
Sidewalk Section (plan view)
8' walk aisle
20' floor width
Elevation view (end)
Burgundy
metal roof
Open gable ends
overall
Pavilion length =150'
Roof edge
6" rectangular steel posts
10' or 20' on- center,
iffeasable
Painted black
trusses)
18' roof width Weave height
if
Red colored concrete
to match downtown
' between posts
I\ z
6' display 8' walk aisle / gray concrete 6' display
W
�I
z wl
N�
W
W
� I
I N
BLOCK 6
I �
I
s
s I E
J r' CERTIFICATE OF SURVEY FOR
HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION
BLOCK 6 i I SHOWING PROPOSED DEPOT RENOVATION 8 FARMERS MARKET
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FIPST II AVENUE SE
SL OCK. 6
ri�y °1'
1 I1 Hassan Street Southeast
Hutchinson, MN 55350
(320) 587- 5151/FU: (320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All avplications must be received at least 30before event in order to be considered
Application Type
ZO
ff"�Short Term Date(s)
Fee: $30.00
o nthlD /Year —Mon Da
ear
Organization Information
Tfic ,yr,TGNr.jso.-)
PA7s-orl
3ZO --7977- J'B
Name
Phone Number
q/S �o /ot�a Sfiel f'
����
Xrn °
nn.�j Sf3rL
Address where regular meeting are held
City
State Zip
Day and time of meetings?
Is this organization organized under the laws of the State of Minnesota? I yes ❑
no
How long has the organization been in existence? Zw_-%o_
How may members in the organization? �( O
What is the purpose of the organization? Zn`c0 I do rl lSy'lybJ}L
In whose custody will organization records be kept?
t
n-may\eet/
&Nh educev� -t d
t�
tc1,r C rl 1 I't
PVrFoJPJ
naN ceh
1 UL
Name
hone Number
13/ main S7-
c^asarl
Mrl_ 5s- 3r3-0
Address
(litv
State Zi
St 111 -17- 7/Fo
True me Phone Number
bgao8 -a�s��F sr 10,4aW;r j s,s3zL
Residence Address City State Zip
Date of Birth: q / 3 7 / Z 9S�% Place of Birth: A'
Month/day /year CiIA State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no
If yes, explain:
q LG)
Chy oflizachinson
Applicalion for Bingo Gambling Devices License
Page 2 of 3
Name
S87 -75'7
Phone Number
14(o 11 THAW- 4"KftTAs6rl /rt,j Ss3Sa
Residence Address City J State Zip
Z
Date of Birth: / / /0 / '57-9 Place of Birth: RJ l b j ^jam
Month/day /year - -City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes ® no
If yes, explain:
How long have you been a member of the organization? Zoy
Game Information
Location #I
Crow ��v�e� (�ol� -' cL4, sS7 -3d7a
Name of location where game will be played Phone Number
9/S Co /ot`cjo -ST ,eJ.0 t�, so J m� ss'Sro
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: �� 7O / Z through
// AM AM
Hours of the day gambling devices will be used: From C1 C. Ov (AM To /D ; as A
Maximum number of player: 3S0
Will prizes be paid in money or merchandise? ,JMmoney A merchandise
Will refreshments be served during the time the gambling devices will be used? Wyes ❑ no
If yes, will a charge be made for such refreshments? lid yes ❑ no
Game Information'
Location 42
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
MIrA 1i1, j -
Name
Title
65ao,P -a 19rw Ogfzw.t.� 2� sS3z
r� Residence Address city State Zip
V P .6 �'I" �tr T'lLSi'�i2W'f - 2leG7`
Name Title
-22801 -7aSrHAVt Dassr/ /,,,j SS32,t
Residence Address City State zip
City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3
3� -eve S ja +e/'
Name
%1 --T SGr,f�^-
V 'egg — .cttOe�L� —
Title
fate Sg Z
Name t tae
Residence Address City State Zip
Name Title
Residence Address City State Zlp
Title
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager yes ❑ no _ Authorized Officer k yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
City Council ❑ approved ❑ denied Notes:
Date
D — c;Lo
Date
q tc�)
Pd , HS-12—
III Hassan Street Southeast
Hutchinson, MN 55350
(320)587- 5151/Fsx:(320) 234 -4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application T e
❑ Short Term Date(s) 4Z7�201 Fee: $30.00
Mdnth/ /Year - MonthIDaylYear
Or anization Information
Mruue5es7a PM MI-/u,M&:5QCa2r0A-1-CROW RIVER Ar�R CNAPT�R
Name Phone Number
16818 MN f e). ZZ. LJTcpFl6Lp MN, 525355
Address where regular meeting au e held City State Zip
Day and time of meetings? EV _ y 3 3D %UE of EgcNMo :IS TIS PM
Is this organization organized under tfie laws of the State of Minnesota? 5d yes ❑ no
How long has the organization been in existence? 20 How may members in the organization? 1920 t
What is the purpose of the organization? $E77-- 49NEV7- OF D&—Ek t— I)AWR #V& 7'.1A4
In whose custody will organization records be kept?
14iet7G.D Lvyplm 320-693 -2737
Name Phone Number
20,602 600'x' AvF L1TcXFIS2.A !A! 5535
Address City State zip
320 -s87 -382-4
Phone Number
,34-6 0AV2oE ST. 111JT6H1,V601y AIAI .55350
Residence Address City State Zip
Date of Birth: E7 `jJ / 06P / / 9 y% Place of B firth: Hu T 'c� )'V6'02-/ 100"
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes X no
If yes, explain:
r M
City of Hutchinson
Applicalion for Bingo Gambling Devices License
Page 2 of 3
Designated Gambling Manager Wual&q under Minnesota Statute 3L9
YRf,>01 n ZUJVD/ /V 326 - 693 -2-737
True Name Phone Number
20/O�Z X00 /Qt/� LjZj I6LD MN, 55355
Residence Address City State ZIP
Date of Birth: 3 / ZO / / Place ofBirth: ZJTGf/F /Z-D 11.7 A/ c
Month/day /year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes )i4 no
If yes, explain:
How long have you been a member of the organization? 9 - yRs
iame Information,
Location #1
MCLEO,D COVA( -rY ri?Z'e6"VId -D-s 320-,,58,7-2499
Name of location where game will be played Phone Number
844 e&W7 -URV Mme_ 55350
Address of location where game will be played City State Zip
Date(s) and /or day(s) gambling devices will be used: 4�%�� p J 2 through
Hours of the day gambling devices will be used: From 4; 00 pM To // ' o O
Phi-
Maximum number of player: 4O o
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? )dyes ❑ noCR7D26A
will a charge be made for such refreshments? ❑ yes ❑
Name of location where game will be played Phone Number
Address of location where game will be played City State ZIp
gambling devices will be used: through
Date(s) and/or day(s) g g AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
will a charge be made
Bo'R /Niel
Name
h refreshments? ❑
❑ no
,3 4'5 MaN20E 5T /7UTr, /�1LfoN -id4 5535-0
Residence Address City State zip
PER csi l>&/'«SOA/ VP , g CO- Gfi/�72
Name Title
907-6 �
SU7I
'D/¢z-E- 5i' S L. /
LJE6T f1 //VSDA/
AIAI
Residence Address
City
State
zip ��
City of Hutchinson
Application for Bingo Gambling Devices License
Page 3 of 3
r! LTw o 1, r) R— /? -5z/iv =7-Z
Name Title
2o602- 16004' fiVE 5 5
on
Name Title
18543 2.35 ST #V7e NJVSow NM 55350
Residence Address City State zip
Name
Residence Address
Name
Title
City State
zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager X yes ❑ no Authorized Officer )' yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
6 ffl,-6 6i� A4& 1-12-13),
Signature ofauthorized officer of organization Date
manager of organization
City Council ❑ approved ❑ denied Notes:
-t /4.y 17- "A
Date
q (J)
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 10, 2012
On January 10, 2012 the Hutchinson City Council closed its meeting at 6:24 p.m. to conduct the
annual performance review for the City Administrator, Jeremy Carter. Individuals present
included Hutchinson Mayor Steve Cook, City Council members Bill Arndt, Mary Christensen,
Chad Czmowski, and Eric Yost, City Administrator Jeremy Carter, City Attorney Marc Sebora,
and Human Resources Director Brenda Ewing. Mr. Carter exercised his right to close the
proceedings to the public.
Motion by Mr. Arndt, second by Ms. Christensen, to close the meeting at 6:25 p.m. The motion
passed unanimously. The Council then proceeded into a closed session.
The Council reviewed with Mr. Carter his performance for the period of January 1 through
December 31, 2011. Mr. Carter's performance in the following categories was reviewed by the
Council: Organizational Management, Fiscal /Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
The appraisal system allows an individual to be rated on the scale of ratings range including
Unsatisfactory (1), Needs Improvement (2), Meets Job Requirements (3), Exceeds Job
Requirements (4), and Outstanding (5). The consensus of the Council is that Mr. Carter's
cumulative performance for the review period was found to be outstanding on the ratings scale.
The Council considered recommendations for City Administrator tasks /goals for 2012. These
include:
• Hospital Analysis /Meetings
• Best Options for Burns Manor
• 5 -year Budget Model for Enterprise Funds
• Reorganization Options for the General Fund
• Request for Board Action Form
Motion by Mr. Czmowski to establish a performance appraisal score of 4.35 that equates to a 3%
increase effective March 4, 2012, second by Mayor Cook. Motion passed unanimously.
Motion by Mr. Czmowski, second by Ms. Christensen, to open the closed proceedings at 8:15
p.m. The motion passed unanimously.
Motion by Mr. Arndt, second by Mr. Czmowski, to adjourn the meeting at 8:15 p.m. The motion
passed unanimously.
9 (e)
January 18, 2012
Dear City Council Members,
Robert Hantge's five year term on the Hutchinson Utility Commission
came to an end on December 31 and I would like to appoint Monty Morrow
to fill that position through Dec.31, 2016. Monty is a ten year
resident of Hutchinson and has worked in the telecommunication
industry for his entire adult life. He currently handles the
Regulatory & Legislative Affairs duties for NU- Telecom, a position he
previously held with Hutchinson Telephone Company. Prior to that
Monty was an engineer with Qwest and US West.
Monty also serves in a variety of positions with the Minnesota Telecom
Alliance (MTA), an organization of nearly 80 participating telecom
providers from across the state. Monty is currently the Chair of the
MTA Regulatory & Tariff Services Committee and a member of the
Legislative Committee. In addition, Monty has significant experience
working with the MN Public Utilities Commission and the Department of
Commerce. He has also served on a number of committees formulating
policy and legislation for the telecommunications industry including
safety issues, broadband /smart metering integration and wind turbine
interference issues.
Locally, Monty has served on the board of the Crow River Country Club
and was a community member involved with the formation of the city -
school district - community planning committee.
Monty appreciates that Hutchinson Utilities is very important to
Hutchinson and I believe his background and experience will be an
asset to HUC and the community. I ask for your support and approval
of his appointment.
Sincerely, Mayor Steve Cook
1(-()
CITY OF HUTCHINSON
R55CKREG LOG22001VO Council Check Register
1/24/2012
1/19/2012
Account Description
PROFESSIONAL SERVICES
DUES & SUBSCRIPTIONS
REPAIR & MAINTENANCE SUPPLIES
CONTRACT REPAIR & MAINTENANCE
COMMUNICATIONS
ACCRUED LIFE INSURANCE
OPERATING SUPPLIES
LICENSES & TAXES
CENTRAL GARAGE REPAIR
CONTRACT REPAIR & MAINTENANCE
OTHER CONTRACTUAL
DUES & SUBSCRIPTIONS
SHOP MATERIALS
COST OF MIX & SOFT DRINKS
TRAVEL SCHOOL CONFERENCE
COST OF SALES -BEER
DUES & SUBSCRIPTIONS
CENTRAL GARAGE REPAIR
PROFESSIONAL SERVICES
EQUIPMENT PARTS
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
COST OF SALES -WINE
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
PAYING AGENT FEES
PAYING AGENT FEES
PAYING AGENT FEES
PAYING AGENT FEES
Check #
Ck Date
Amount
Vendor/ Explanation
168935
1/24/2012
188.00
AARP
168936
1/24/2012
180.20
ACCUWEATHER INC
168937
1/24/2012
167.12
ACE HARDWARE
168938
1/24/2012
669.40
AEM MECHANICAL SERVICES, INC
168939
1/24/2012
473.44
ALPHA WIRELESS
168940
1/24/2012
124.45
AMERICAN FAMILY INS CO.
168941
1/24/2012
350.00
AMERICAN LEGAL PUBLISHING CORP
168942
1/24/2012
74.00
AMERICAN WATER WORKS ASSOC.
168943
1/24/2012
73.84
AMERICAN WELDING & GAS
168944
1/24/2012
65.34
AMERIPRIDE LINEN & APPAREL
168945
1/24/2012
538.00
ANIMAL MEDICAL CENTER ON CROW
168946
1/24/2012
668.25
APWA
168947
1/24/2012
8.23
ARAMARK UNIFORM SERVICE
168948
1/24/2012
88.84
ARCTIC GLACIER PREMIUM ICE INC
168949
1/24/2012
150.00
ARM OF MINNESOTA
168950
1/24/2012
233.00
ARNESON DISTRIBUTING CO
168951
1/24/2012
320.00
ASCAP
168952
1/24/2012
75.00
ASHWILL INDUSTRIES INC
168953
1/24/2012
835.00
ASSESSCO ENVIRONMENTAL SERVICE
168954
1/24/2012
175.56
AUTO VALUE - GLENCOE
168955
1/24/2012
2,450.00
BARN YARD, THE
168956
1/24/2012
332.50
BARNUM GATE SERVICES INC
168957
1/24/2012
6,317.20
BELLBOY CORP
168958
1/24/2012
343.90
BENNETT MATERIAL HANDLING
168959
1/24/2012
872.18
BFG SUPPLY COMPANY
168960
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
168961
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
168962
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
168963
1/24/2012
100.00
BOND TRUST SERVICES CORPORATIO
1/19/2012
Account Description
PROFESSIONAL SERVICES
DUES & SUBSCRIPTIONS
REPAIR & MAINTENANCE SUPPLIES
CONTRACT REPAIR & MAINTENANCE
COMMUNICATIONS
ACCRUED LIFE INSURANCE
OPERATING SUPPLIES
LICENSES & TAXES
CENTRAL GARAGE REPAIR
CONTRACT REPAIR & MAINTENANCE
OTHER CONTRACTUAL
DUES & SUBSCRIPTIONS
SHOP MATERIALS
COST OF MIX & SOFT DRINKS
TRAVEL SCHOOL CONFERENCE
COST OF SALES -BEER
DUES & SUBSCRIPTIONS
CENTRAL GARAGE REPAIR
PROFESSIONAL SERVICES
EQUIPMENT PARTS
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
COST OF SALES -WINE
RECEIVED NOT VOUCHERED
RECEIVED NOT VOUCHERED
PAYING AGENT FEES
PAYING AGENT FEES
PAYING AGENT FEES
PAYING AGENT FEES
168964
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
168965
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
168966
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
168967
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
168968
1/24/2012
450.00
BOND TRUST SERVICES CORPORATIO
PAYING AGENT FEES
168969
1/24/2012
558.62
BRANDON TIRE CO
AUTOMOTIVE REPAIR
168970
1/24/2012
49.56
BUFFALO CREEK ENTERPRISES
COST OF MIX & SOFT DRINKS
168971
1/24/2012
549.05
BUSHMAN, RAQUEL
FOOD PRODUCTS - CONCESSION
168972
1/24/2012
511.36
BUSINESSWARE SOLUTIONS
SMALLTOOLS
168973
1/24/2012
42,424.50
C & L DISTRIBUTING
COST OF SALES -BEER
168974
1/24/2012
420.00
CARLOS CREEK WINERY
COST OF SALES -WINE
168975
1/24/2012
103.08
CARSON PATROL SHOP LLC
AUTOMOTIVE REPAIR
168976
1/24/2012
34.97
CARTER, RANDY
UNIFORMS & PERSONAL EQUIP
168977
1/24/2012
507.29
CENTRAL MCGOWAN
RENTALS
168978
1/24/2012
1,394.89
CERTIFIED MATERIAL TESTING PRO
PROFESSIONAL SERVICES
168979
1/24/2012
4,772.02
CHEMISOLV CORP
CHEMICALS & PRODUCTS
168980
1/24/2012
181.76
COMDATA CORPORATION
MISCELLANEOUS
168981
1/24/2012
346.40
COMFORT SUITES
TRAVEL SCHOOL CONFERENCE
168982
1/24/2012
819.00
CORPORATE MECHANICAL
CONTRACT REPAIR & MAINTENANCE
168983
1/24/2012
11.00
CORRA GROUP
PROFESSIONAL SERVICES
168984
1/24/2012
139.50
CREATIVE CONCEPTS
ADVERTISING
168985
1/24/2012
165.83
CREEKSIDE SOILS
OPERATING SUPPLIES
168986
1/24/2012
614.81
CROW RIVER AUTO & TRUCK REPAIR
AUTOMOTIVE REPAIR
168987
1/24/2012
50.00
CROW RIVER FLORAL & GIFTS
MISCELLANEOUS
168988
1/24/2012
105.00
CROW RIVER PRESS INC
PRINTING & PUBLISHING
168989
1/24/2012
60.00
DAHLMAN, DUANE
RENTS -BLDGS OTHER
168990
1/24/2012
6,530.45
DAY DISTRIBUTING
COST OF SALES -BEER
168991
1/24/2012
640.00
DONOHUE & ASSOCIATES
PROFESSIONAL SERVICES
168992
1/24/2012
67.20
DROP -N -GO SHIPPING, INC
RECEIVED NOT VOUCHERED
168993
1/24/2012
375.00
DUSCHER, DANA
PLANNING & ZONING FEES
168994
1/24/2012
270.68
DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
168995
1/24/2012
75.00
E2 ELECTRICAL SERVICES INC
CONTRACT REPAIR & MAINTENANCE
168996
1/24/2012
35.00
EBERT, DICK
LICENSES & TAXES
168997
1/24/2012
188.10
ECOLAB PEST ELIM
RECEIVED NOT VOUCHERED
168998
1/24/2012
950.00
EHLERS & ASSOCIATES INC
PROFESSIONAL SERVICES
168999
1/24/2012
4,570.62
ELECTRIC PUMP
EQUIPMENT PARTS
169000
1/24/2012
6,543.76
ENVIRONMENTAL SYSTEMS RESEARCH
DATA PROC EQUIPMENT RENTAL
169001
1/24/2012
160.31
FARM -RITE EQUIPMENT
OPERATING SUPPLIES
169002
1/24/2012
99.58
FASTENAL COMPANY
REPAIR & MAINTENANCE SUPPLIES
169003
1/24/2012
346.68
FIELDSTONE VINEYARDS
COST OF SALES -WINE
169004
1/24/2012
126.30
FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
169005
1/24/2012
228.95
G & K SERVICES
OPERATING SUPPLIES
169006
1/24/2012
3,200.00
GAVIN, OLSON & WINTERS, LTD
PROFESSIONAL SERVICES
169007
1/24/2012
134.04
GLACIAL RIDGE WINERY
COST OF SALES -WINE
169008
1/24/2012
2,112.12
GRAINGER
EQUIPMENT PARTS
169009
1/24/2012
535.88
H.A.R.T.
ACCRUED DEFERRED COMP
169010
1/24/2012
641.68
HAARSTAD, EARL
ADM FEE COBRA
169011
1/24/2012
309.40
HASLER, INC
RENTALS
169012
1/24/2012
200.00
HILDI INC
AUDIT & FINANCE
169013
1/24/2012
1,623.57
HILLYARD / HUTCHINSON
CLEANING SUPPLIES
169014
1/24/2012
40.85
HOLT MOTORS INC
CENTRAL GARAGE REPAIR
169015
1/24/2012
475.00
HRA
OTHER CONTRACTUAL
169016
1/24/2012
261.84
HUTCH CAFE
OPERATING SUPPLIES
169017
1/24/2012
9,067.14
HUTCHINSON CO -OP
MOTOR FUELS & LUBRICANTS
169018
1/24/2012
4,238.97
HUTCHINSON LEADER
PRINTING & PUBLISHING
169019
1/24/2012
159,206.14
HUTCHINSON UTILITIES
UTILITIES
169020
1/24/2012
403.93
HUTCHINSON WHOLESALE
RECEIVED NOT VOUCHERED
169021
1/24/2012
4,013.80
HUTCHINSON, CITY OF
UTILITIES
169022
1/24/2012
3,000.00
HUTCHINSON, CITY OF
MISCELLANEOUS
169023
1/24/2012
9.17
INDEPENDENT EMERGENCY SERVICES
COMMUNICATIONS
169024
1/24/2012
339.97
INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
169025
1/24/2012
3.67
IOWA DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
169026
1/24/2012
229.29
JEFF MEEHAN SALES INC.
TRAVEL SCHOOL CONFERENCE
169027
1/24/2012
841.33
JEFF'S ELECTRIC
BUILDING REPAIRS
169028
1/24/2012
551.75
A TAYLOR DIST OF MN
COST OF SALES -BEER
169029
1/24/2012
48.00
JOCHUM, DANIEL
TRAVEL SCHOOL CONFERENCE
169030
169031
1/24/2012
1/24/2012
50,861.96
30.00
JOHNSON BROTHERS LIQUOR CO.
JOHNSON, DIANE
COST OF SALES -WINE
OTHER REVENUES
169032
1/24/2012
274.77 JOHNSON, DOUGLAS W
TRAVEL SCHOOL CONFERENCE
169033
1/24/2012
193.50 KDUZ KARP RADIO
ADVERTISING
169034
1/24/2012
50.00 KERN, MACKENZIE
OTHER REVENUES
169035
1/24/2012
2,143.09 KESSLER SOILS ENGINEERING PROD
PROFESSIONAL SERVICES
169036
1/24/2012
1,348.65 KLOSS, TOM
SMALLTOOLS
169037
1/24/2012
220.73 KOBOW, BECKY
TRAVEL SCHOOL CONFERENCE
169038
1/24/2012
2,088.87 KRIS ENGINEERING
CENTRAL GARAGE REPAIR
169039
1/24/2012
41.47 LANG'S OLD FASHIONED MEAT MARK
MISCELLANEOUS
169040
1/24/2012
150.00 LARSON, JASON
TRAVEL SCHOOL CONFERENCE
169041
2
1/24/ 012
T -
52,214.75 LEAGUE OF MN CI IES INS TRUST
E WORKERS
ACCRUED WOR RS CO MP
169042
1/24/2012
136.00 LEXISNEXIS
OTHER CONTRACTUAL
169043
1/24/2012
1,141.88 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
169044
1/24/2012
778.71 LIFE INSURANCE COMPANY OF AMER
EMPL.HEALTH & INS. BENEFIT
169045
1/24/2012
19,775.10 LOCHER BROTHERS INC
COST OF SALES -BEER
169046
1/24/2012
41,182.00 LOGIS
DATA PROC EQUIPMENT RENTAL
169047
1/24/2012
113.13 M -R SIGN
SIGNS & STRIPPING MATERIALS
169048
1/24/2012
78.52 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
169049
1/24/2012
126.71 MARIPOSA PUBLISHING
OPERATING SUPPLIES
169050
1/24/2012
272.10 MAYTAG LAUNDRY & CAR WASH
PROFESSIONAL SERVICES
169051
1/24/2012
120.00 MCLEOD COUNTY ABSTRACT & TITL
OPERATING SUPPLIES
169052
1/24/2012
500.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
169053
1/24/2012
300.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
169054
1/24/2012
250.00 MCLEOD COUNTY COURT ADMINISTRA OTHER REVENUES
169055
1/24/2012
27,789.57 MCLEOD COUNTY HIGHWAY DEPT.
IMPROV OTHER THAN BLDGS
169056
1/24/2012
46.00 MCLEOD COUNTY RECORDER
PRINTING & PUBLISHING
169057
1/24/2012
265.00 MCPA
DUES & SUBSCRIPTIONS
169058
1/24/2012
96,683.12 MEDICA
EMPL.HEALTH & INS. BENEFIT
169059
1/24/2012
5,030.05 MEEKER WASHED SAND & GRAVEL
RECEIVED NOT VOUCHERED
169060
1/24/2012
0.03 MENARDS HUTCHINSON
OFFICE SUPPLIES
169061
1/24/2012
16,294.05 MES -MIDAM
SMALL TOOLS
169062
1/24/2012
30.00 MESSAGE MEDIA
COMMUNICATIONS
169063
1/24/2012
385.65 MILLNER HERITAGE VINEYARD & WI
COST OF SALES -WINE
169064
1/24/2012
48.00 MINNEAPOLIS, CITY OF
OTHER CONTRACTUAL
169065
1/24/2012
590.00 MINNESOTA ELEVATOR INC
CONTRACT REPAIR & MAINTENANCE
169066
1/24/2012
126.20 MINNESOTA SHREDDING
CONTRACT REPAIR & MAINTENANCE
169067
1/24/2012
351.00 MINNESOTA SPORTS FEDERATION
MISCELLANEOUS
169068
1/24/2012
35.80 MINNESOTA STATE BAR ASSOC.
OPERATING SUPPLIES
169069
1/24/2012
203.00 MINNESOTA STATE FIRE CHIEFS AS
DUES & SUBSCRIPTIONS
169070
1/24/2012
1,881.25 MINNESOTA UNEMPLOYMENT INSURA MISCELLANEOUS
169071
1/24/2012
641.00 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
169072
1/24/2012
6,825.40 MN DNR WATERS
PERMITS
169073
1/24/2012
60.00 MN GFOA
DUES & SUBSCRIPTIONS
169074
1/24/2012
120.00 MN SECTION CSWEA
TRAVEL SCHOOL CONFERENCE
169075
1/24/2012
16.00 MN STATE PATROL
LICENSES & TAXES
169076
1/24/2012
445.00 MN TRANSPORTATION ALLIANCE
DUES & SUBSCRIPTIONS
169077
1/24/2012
1,046.86 MOTION INDUSTRIES INC
RECEIVED NOT VOUCHERED
169078
1/24/2012
400.00 MOYER, CYNTHIA
OPERATING SUPPLIES
169079
1/24/2012
204.00 MRPA
MISCELLANEOUS
169080
1/24/2012
100.00 MSCIC
TRAVEL SCHOOL CONFERENCE
169081
1/24/2012
40.00 MURPHY, AMY
OTHER REVENUES
169082
1/24/2012
464.00 NCPERS LIFE INS.
ACCRUED LIFE INSURANCE
169083
1/24/2012
5.00 NEBRASKA DEPT OF AGRICULTURE
DUES & SUBSCRIPTIONS
169084
1/24/2012
504.00 NEW FRANCE WINE
COST OF SALES -WINE
169085
1/24/2012
10.14 NORTROM, ALICIA
TRAVEL SCHOOL CONFERENCE
169086
1/24/2012
40.00 NOTCH, CAROL
OTHER REVENUES
169087
1/24/2012
410.08 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
169088
1/24/2012
265.14 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
169089
1/24/2012
4,732.50 PAUSTIS & SONS WINE CO
COST OF SALES- LIQUOR
169090
1124/2012
5,965.80 PERSYSTENT SOFTWARE
DUE FROM UTILITIES
169091
1/24/2012
296.63 PHILIPS HEALTHCARE
SAFETY SUPPLIES
169092
1/24/2012
33,559.81 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
169093
1/24/2012
900.00 PONATH CONSTRUCTION
BUILDING REPAIRS
169094
1/24/2012
1,500.00 POSTMASTER
POSTAGE
169095
1/24/2012
5,114.50 POWDER RIDGE WINTER REC AREA
OTHER CONTRACTUAL
169096
1/24/2012
412.50 PREMIER LIFT PRODUCTS LLC
CONTRACT REPAIR & MAINTENANCE
169097
1/24/2012
25.37 PRO AUTO & TRANSMISSION REPAIR
RECEIVED NOT VOUCHERED
169098
169099
1/24/2012
1/24/2012
130.88 PRO -BUILD
40.61 QUADE ELECTRIC
REPAIR & MAINTENANCE SUPPLIES
OPERATING SUPPLIES
169100
1/24/2012
10,964.00
QUADE FAMILY PARTNERSHIP
LOAN
169101
1/24/2012
32,659.59
QUALITY WINE & SPIRITS CO.
COST OF SALES -WINE
169102
1/24/2012
11.80
QUILL CORP
OFFICE SUPPLIES
169103
1/24/2012
1,889.55
R.J.L. TRANSFER
FREIGHT
169104
1/24/2012
40.00
REGION VI CHIEFS ASSC
DUES & SUBSCRIPTIONS
169105
1/24/2012
54.00
REID, ANDY
TRAVEL SCHOOL CONFERENCE
169106
1/24/2012
55.50
RUTLEDGE, LENNY
RECREATION ACTIVITY FEES
169107
1/24/2012
64.80
SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
169108
1/24/2012
16.65
SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
169109
1/24/2012
4,728.40
SEH
PROFESSIONAL SERVICES
169110
1/24/2012
169.90
SIMONSON LUMBER CO
REPAIR & MAINTENANCE SUPPLIES
169111
1/24/2012
991.86
SOUTH CENTRAL COLLEGE
TRAVEL SCHOOL CONFERENCE
169112
1/24/2012
8,468.47
SOUTHERN WINE & SPIRITS OF MN
COST OF SALES- LIQUOR
169113
1/24/2012
247.45
SPS COMMERCE
RECEIVED NOT VOUCHERED
169114
1/24/2012
1,083.37
STAPLES ADVANTAGE
OPERATING SUPPLIES
169115
1/24/2012
72.80
STAR TRIBUNE
DUES & SUBSCRIPTIONS
169116
1/24/2012
390.00
STATE OF MINNESOTA
POSTAGE
169117
1/24/2012
1,046.21
STRATEGIC EQUIPMENT
OPERATING SUPPLIES
169118
1/24/2012
1,082.11
STRATEGIC INSIGHTS CO
CONTRACT REPAIR & MAINTENANCE
169119
1/24/2012
85.50
TASC
FLEX ADMINISTRATION FEE
169120
1/24/2012
2,999.00
TEK MECHANICAL
CONTRACT REPAIR & MAINTENANCE
169121
1/24/2012
2,075.23
THOMSON WEST
OPERATING SUPPLIES
169122
1/24/2012
1,016.01
TITAN MACHINERY
RECEIVED NOT VOUCHERED
169123
1/24/2012
480.88
TOTAL FIRE PROTECTION
REPAIR & MAINTENANCE SUPPLIES
169124
1/24/2012
53.69
TOWN & COUNTRY TIRE
CENTRAL GARAGE REPAIR
169125
1/24/2012
24,583.36
TREBELHORN & ASSOC
MOTOR FUELS & LUBRICANTS
169126
1/24/2012
119.45
TRI COUNTY WATER
OPERATING SUPPLIES
169127
1/24/2012
2,111.79
USA BLUE BOOK
EQUIPMENT PARTS
169128
1/24/2012
1,364.35
USPS - HASLER
POSTAGE
169129
1/24/2012
39.84
VERIZON WIRELESS
COMMUNICATIONS
169130
1/24/2012
12,167.25
VIKING BEER
COST OF SALES -BEER
169131
1/24/2012
262.10
VIKING COCA COLA
COST OF MIX & SOFT DRINKS
169132
1/24/2012
547.63
VINOCOPIA INC
COST OF SALES -WINE
(� / 169133
1/24/2012
67.21
WAL -MART COMMUNITY
OPERATING SUPPLIES
169134 1/24/2012
169135 1/24/2012
169136 1/24/2012
169137 1/24/2012
169138 1/24/2012
169139 1/24/2012
169140 1/24/2012
169141 1/24/2012
169142 1/24/2012
169143 1/24/2012
169144 1/24/2012
169145 1/24/2012
169146 1/24/2012
Grand Total
Payment Instn
Check Total
Total Payment
t/
815.57 WASTE MANAGEMENT OF WI -MN
8,380.04 WASTE MANAGEMENT OF WI -MN
990.00 WASTE MANAGEMENT - WINSTED
6,474.00 WEBB PALLET
119.31 WELCOME NEIGHBOR
2,373.69 WENDLANDT TREE SERVICE INC.
635.99 WEST PUBLISHING PAYMENT CTR
5,117.50 WINE COMPANY, THE
1,897.25 WINE MERCHANTS INC
46,990.27 WIRTZ BEVERAGE MINNESOTA
14,780.39 WM MUELLER & SONS
864.00 WORK CONNECTION, THE
938.58 ZEP MANUFACTURING CO
876,799.48
iment Totals
876,799.48
876,799.48
REFUSE - LANDFILL CHARGES
REFUSE - LANDFILL CHARGES
REFUSE - HAULING
RECEIVED NOT VOUCHERED
ADVERTISING
CONTRACT REPAIR & MAINTENANCE
OPERATING SUPPLIES
COST OF SALES -WINE
COST OF SALES -WINE
COST OF SALES- LIQUOR
IMPROV OTHER THAN BLDGS
OTHER CONTRACTUAL
EQUIPMENT PARTS
ELECTRONIC FUNDS TRANSFERS
1/24/2012
TAX FUND PAYABLE TO
FUEL HATS MN DEPT OF REV
SALES TAX LIQUOR MN DEPT OF REV
USE TAX PRCE CIVIC ARENA MN DEPT OF REV
SALES & USE TAX WATER SEWER CREEKSH MN DEPT OF REV
AMOUNT
$837.20
$56,187.00
$674.00
$11,022.00
$68,720.20
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 1/13/2012
Period Ending Date: 1/7/2012
$51,157.66 IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$10,401.04 MN Department of Revenue
State Withholding Tax
$37,642.73 Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$1,810.15 TASC
Employee Flex Spending Deductions
$33,347.61 TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Health Savings Account
$475.00 MNDCP
Employee Contributions - Deferred Comp
$1,365.00 ING
Employee Contributions - Deferred Comp
$1,230.00 ICMA Retirement Trust
Employee Contributions - Deferred Comp
$701.88 MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$138,131.07 Total Electronic Funds Transfer
C
TO: Mayor & City Council
FROM: Kent Exner, DPW /City Engineer
RE: Public Hearing for 5th Avenue NW Improvements Project
(Letting No. UProject No. 12 -01)
DATE: January 24, 2012
City staff administered a neighborhood meeting on Wednesday, January I8'", with property owners adjacent to the
proposed project referenced above. Please see the attached revised Neighborhood Meeting Notice and Neighborhood
Meeting Information Sheet documents (both documents provided to adjacent property owners).
Following a brief project overview by City staff and potential public cornments, staff will request that the City move
forward with the final preparation of project plans /specifications and future advertisement forbids. The anticipated bid
opening date is Friday, March 16th (10:30 AM).
We recommend that the attached Resolutions be approved.
cc: Jeremy Carter, City Administrator
( tta�
N
Proiect Neighborh
Letting No. 1 /Project No. 12 -01
5th Avenue NW Improvements
Wednesday, January 18th, 2012 ♦ 5:30 PM to 7:00 PM
Hutchinson City Center (111 Hassan St. SE) ♦ City Council Chambers
INTRODUCTION
The City of Hutchinson would appreciate the opportunity to review the upcoming 5ih Avenue NW
Improvements project with you. At this time, project construction is anticipated to start in the spring/summer
of 2012. The intent of this meeting is to provide a general project review and discuss the preliminary
roadway corridor layout. There also will be some initial information provided regarding potential property
assessments associated with this project.
PROPOSED PROJECT IMPROVEMENTS
The project area consists of the 5 Avenue NW corridor from Kouwe St. NW to TH 15/Main St. This street
has been identified as needing repair by the City's Pavement Management Program. Per City staffs review,
this roadway is being selected for improvement during the 2012 construction season based on the current
pavement condition index rating and the timing of the most cost - effective improvement method. At this
point, this proposed project is only being considered and is subject to not being addressed this coming
construction season depending on City Council approvals and/or City funding limitations.
The proposed project will consist of a full reconstruction of the existing roadway surface/section, full utility
(water & sanitary sewer) replacements /upgrades, drainage /storm sewer improvements, draintile installation,
signing/striping, street lighting, trails /sidewalks, and restoration. Fortunately, a portion of the proposed work
required to accomplish this extensive project will be funded by the City's Municipal State Aid allotment,
however, the remainder of the work will need to be funded by City bonds and property special assessments.
At this point, the proposed project area has been established, but the details of the anticipated improvements
are subject to change depending on public, City staff and City Council input.
HEARINGS/PROCESS
This Neighborhood Meeting is the first step
regarding the project that allows City staff tc
project is proposed to include and to provide
property owners. This informal discussion will
general review of the project to occur prior
assessment process.
i the process. This meeting will be an informal discussion
communicate preliminary information regarding what the
a preliminary estimate of specific property assessments to
allow individual questions/comments to be heard and for a
D the first official hearing required by the formal project
The first official hearing, the Public Hearing, is scheduled to occur at the January 24'h City Council meeting
(6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to the City
Council. Public input time is included and welcomed at this meeting. Approval at this hearing does not mean
that the project will be constructed as presented. This will be the point at which a formal decision will be
made by the City Council as to whether or not City staff should continue the special assessment process and
g /l5�
move on to the next step of completing the project plans/specifications with the understanding that actual
bids for completing the work will be requested.
The second official hearing, the Assessment Hearing, would be during another City Council meeting after
receiving the bids (most likely in February or March). City staff would prepare final assessment amounts for
each property, and mail them out in advance of the meeting. At this hearing, property owners will then be
given the opportunity to comment on the merits of both the project and the proposed amount of the
assessments. Questions, thoughts and concerns regarding the project or associated assessments would be
heard by the City Council, and official action on whether or not to award the project work for construction
would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the
City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner,
to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice
of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment
(typically the Assessment Hearing date) and filing such notice with the District Court within ten days after
service upon the Mayor or City Administrator.
ASSESSMENTS
As described above, this project is considered to be a full reconstruction project, thus a portion of the total
cost of these improvements will be assessed to the adjacent private properties per the City's Special
Assessment Policy. The estimated public assessments appear to be consistent and fair with respect to past
City improvement projects. Per currently identified funding sources and the recent assessment calculations,
a significant portion of the overall project cost will still be incurred by City Municipal State Aid and bonding
funds.
At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the
following items:
• General Assessment - $80 per lineal foot of roadway frontage
• Water Service Assessment - $750 - $1,250
• Sanitary Sewer Service Assessment - $1,250 - $1,750
• Commercial/Industrial Water Service Assessment — $1,750 - $2,250
At the above estimated average rates, a typical 66' -wide residential lot would incur an assessment of $7,780
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the spring/summer of 2012. The project
should be completed within one construction season (weather dependent) excluding final paving and
potentially some restoration work. At this time, we encourage adjacent property owners to plan for the
relocation of irrigation systems, invisible dog fences, personal landscaping features, etc. from the roadway
right -of -way (typically extends 15' from the street edge). Also, project staff will be contacting specific
property owners to request permission (right -of -entry form) to properly construct a grading match to your
lawns /driveways /landscaping features.
GENERAL INFORMATION
Please feel free to contact Kent Exner /City Engineer at 234 -4209 or kexner@ci.hutchinson.rnn.us if you have
any questions, comments or concerns that you would like addressed. City staff would be willing to meet on-
site to discuss the proposed improvements.
Thank you for your time and consideration!
9(9-)
January 18, 2012 ♦ 5:30 — 7:00 PM ♦ City Council Cnamners
Project Scope
STREET RECONSTRUCTION — 5's Avenue NW (Kouwe to TH 15 /Main) - Roadway reconstruction, curb and
gutter, draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution, sanitary sewer, street
lighting, trails /sidewalks, landscaping, restoration and appurtenances
Estimated Project Costs & Funding
Estimated Construction Cost $ 1,535,000
Estimated Project Expenses $ 398,400
Estimated Total Project Cost $ 1,933,400
City Bonding
$ 473,400
Improvement Assessments
$ 560,000
Municipal State Aid
$ 900,000
Wastewater Fund
$ 0
Water Fund
$ 0
$ 0
Stormwater Fund
$ 1,933,400
Estimated Funding
City Pays For
• Street Rehabilitation — about 50% of pavement, curb replacements, draintile, storm sewer and restoration costs
• Partial Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration costs
• Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost
• Mill & Overlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs
• Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs
• Sanitary Sewer & Water Main Improvements — 100%
Property Owner Pays For
• Residential/Commercial Streets — about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and
Alley Recon costs
• Water /Sanitary Sewer Services - in areas of new main construction ($750 - 1250/1" water, $1750 - $2250/6" water (deferred),
$1250 - 1750/6" sewer)
• Proposed Assessment Rates (per City Policy)
o Street Rehabilitation $47.50 /Frontage Foot
o Partial Street Reconstruction $60.00 /Frontage Foot
o Full Street Reconstruction $80.00 /Frontage Foot
o Mill & Overlay $30.00 /Frontage Foot
o Alley Reconstruction $40.00 /Frontage Foot
• Estimated Total Assessment for Typical City Lot (66' width)
o Street Rehabilitation w /sanitary sewer & water services $7,780
• NOTES: 1. Methods and amounts of estimated assessments are subject to change.
2. Assessments allocated to properties over a 10 year term (interest rate estimated to be 4 to 6 %).
RESOLUTION NO. 13962
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 1IPROJECT NO. 12 -01
WHEREAS, a resolution of the City Council adopted the 27th day of December, 2011, fixed a date for
a Council Hearing on the following improvements:
5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and gutter,
draintile installation, bituminous /concrete surfacing, stormwater /drainage, water distribution,
sanitary sewer, street lighting, trails /sidewalks, landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost- effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of
December 2011.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 24th day of January 2012.
Mayor: Steven W. Cook
City Administrator: Jeremy J. Carter
1 �
0
RESOLUTION NO. 13963
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 3 1PROJECT NO. 11 -04
WHEREAS, the Director of Engineering /Public Works has prepared plans and specifications for the following
described improvement:
5th Avenue NW from Kouwe Street NW to TH 15; roadway reconstruction, curb and gutter,
draintile installation, bituminous/concrete surfacing, stormwater /drainage, water distribution,
sanitary sewer, street lighting, trails/sidewalks, landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering /Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering /Public Works until 10:30 am on Friday, March 16th, 2012, at which time they will be publicly
opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of
Engineering /Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, March 27, 2012 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering /Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 24th day of January 2012.
Mayor: Steven W
City Administrator: Jeremy J. Carter
glg-\
Community Tree Fact Sheet
Prepared for: Hutchinson, Minnesota
Date: January 24, 2U12
By'*' The University of Minnesota,
Department of Forest Res o utce s,
Urban and Community Fares try,
Community Engagem en t and
Pi-epa-redness (C-EP) Team
Executive Sunnnar
Project Description
Community Tree Data Summaries
flelplful Resources
Executive Summary:
From 2009 through 2011, the University of Minnesota, Department of Forest Resources collabo-
rated with the University of Minnesota Extension, the Minnesota Department of Natural Resources
Division of Forestry, and the U.S. Forest Service to assist selected communities in Greater Minne-
sota prepare for potential significant losses to their urban forests. The immediate concern was for
potential losses due to infestations of emerald ash borer (EAB), an invasive, exotic insect pest that
was first identified in Minnesota during the spring of 2009. Since 2002 when it was first identified
near Detroit, Michigan, EAB has been responsible for the loss of tens of millions of ash trees
(Fraxinus species) in 15 northeastern states in the U.S.
In order to best prepare for and manage infestations of invasive pests, diseases or other natural dis-
asters that can wreak havoc with a community's street, park and landscape trees, an inventory of its
tree assets must be accomplished. The inventory reveals the vulnerability of a community to a par-
ticular problem by the character of its tree diversity, the age of the tree population and the relative
condition of the trees. A community that has access to this information can develop a proactive
management plan that allows for predictable losses yet sets a course of action for minimizing the
losses and replanting a public and private landscape that is healthier, more genetically diverse and
more resilient.
Emerald ash borer is specific to Minnesota's native ash trees: white, black and green ash. The best
estimates for both urban, rural and forest ash trees places the Minnesota population at approxi-
mately 900 million trees, the most in the United States. The great unknown is the relative depend-
ence of Minnesota communities on ash trees as providers of shade, as community wind break trees,
as the portion of tree canopies that slow down rain water and lessen strains on their storm water
systems, or as part of the overall value of a residential landscape.
The Community Engagement and Preparedness (CEP) team from the University of Minnesota's
Department of Forest Resources served as mentors, technical support staff and data analysts for six
communities in greater Minnesota during the original project time - period. Community volunteers
were coordinated by the project team, received training for conducting tree inventories or surveys,
and were provided with technical support throughout the process. At the conclusion of the tree in-
ventories that took place on both public and private properties for a complete analysis of a commu-
nity's urban forest, the CEP team analyzed the data and assembled the results in a clear, user -
friendly format for the community to use as a management tool.
Hutchinson's Community Tree Fact Sheet elaborates on the following bulleted inventory results:
Number of Trees in Community:
Privately Owned: -- 21,513
Publicly Owned: - -6,600
Percentage of all Trees that are Ash:
On Private Property: — 16.75%
On Public Property: —23.5%
Significant Trees *:
Average Size (age) of Significant Trees: 15.65 inches in trunk diameter (d.b.h.)
Average Condition of Significant Trees: 6.85 (trunk and canopy combined out of 8 pts.)
*Trees representing 5% or more of the entire tree population are considered "Significant Trees."
9 Lai
Project Description:
The Inventory. Depending on the pro' jected number of trees in each com-rnunity, either a. complete inven-
tory or a randomized sampling was conducted. If a community's tree population (both public and private)
was estimated to be no more than 3,000 trees,, a complete inventory was conducted. For a complete inven-
tory, all trees in boulevard s, street right-of-ways, and private pr p ert le s were CO Unted, ident 1 fied, measured
and with the exception of privately-owned trees, condition-rated.
For larger tree-popu Fated com, mun it ies . a sampling of trees o n pu hl 1c and pr ivate propert ies was i n vento-
ried, with the data extrapolated to estimate the character of the community"s urban forest. The technique
used for sampling is a time-tested, very accurate sampling technique that involves a pre-sampling inven-
tory of the community conducted by the CEPteam. Based on this pre-sample, a protocol was developed
that randomly selected entire block segments throughout the city for sampling that was representative of
where most community trees occurred. As an example, the least number oFblock segment& inventoried
were typi,cally in the business districts where the fewest trees normally grow. This sampling teohnique,
described as a weighted/stratifi ed/randomized sampling has an accuracy rate within 10% of real counts,
which is an accuracy standard that most inventories ever achieve.
Inventory information collected included the following:
Tree identification.. usually to the genus (e. g. . Maple), occasional ly to the spec les (e.g., S 1 Iver
Maple). The specificity was determined by the 1 ndiv ideal cities.
20 Si`ze. Two measurements were taken for size,. D.B.H., which is the mcasurement of the diameter
(width) of the tree trunk at a height of '4.5 feet above ground. This measurement is used to approxi-
mate the age of the tree as well as the potential cost for removal or chemical treatment for E in
the case of ash trees. The secorid measurement was the width of the tree crown, which can be used
to calculate overall canopy spread of trees for purposes of storm water management, carbon seques-
tration, or potential energy savings (winter fuel use, summer it conditioning).
3. Condition. Condition of trees was determined for public trees only. Each inventoried tree was
evaluated for the condition of the stem (trunk) and the condition of the canopy the leafy crown of a
tree). Condition is an evaluation of both tree health and the integrity of its overall structure. To
that end, uneasuralble key factors are evaluated for itic trunk that arr, different from the canopy. The
evaluation is based on a point-system, rather than a descriptive-system; therefore, each tree has a
reco riled c o nd it lo ri-rat in ranging from 0 (dead) to 4 (n no apparent defects) for both the trunk a nd
the canopy. For example, a sin lc trce may have a rating of 2.5-.3.5, which translates to more de
fects were present on the trunk (2.5 out of 4) than on the canopy (3.5 out of 4), This is a University
of Minnesota, Department of Forest Resources system that is a resod ification of the US Forest Ser
vice condition-rating system. Condition 'is not an evaluation of tree safety.
WPM-
7�.O
f
Project Description.,
The Community Inventory Team. All tree inventory inforniation was cQllected by tramcd- community
volunteers under the direction of the University of Minnesota,. Department of Forest Resources' Commu-
nity Engagement and Preparedness (CEP) team, Locally, the volunteers were supported by community
officials, ranging front C ity Ad min istrators to Departments of I'lublic Works ar Parks and Re.creatio n.
Community Inventory 1' am members were provided with training on tree identification, tree measure-
ments,, tree e d it ion evaluation, data entry and interact i ng w ith the pu blic. This train ng was pr id by
the CEP team and ranged from 12 —16 classroom hours,, depending on the level of experience that each
community inventory team members brought to the training. Upon completion of the training, Community
Inventory Team leaders, those that completed the training, were issued green "Community Trees Inventory
Team" tee shirtsl identification badges, measurement equipment., tree. identification books and "flash
cards," con-ip leve training and resuurcc manuals and cluta sheets necessary to complete the inventory.
The CEO" Tech-nical Support Team. Support team members from the UniversitY ol' III innesota, Depart-
ment, of Forest Resourccs were available to assist with the invcntorics or surveys throughout the duration
of the project and the completion of the data entry and evaluation. This support ranged from Maintaining a
dedicated tutorial web site for the project to on-site visits with th-e community volunteers if they encoun-
tered situations that necessitated technical guidance. The CEP technical support team did not enter private
property or collect information as a rule. Rather, their role was to guide and support not conduct the inven-
tory. Members of thesupport team included undergraduate and graduate students, research technicians and
research fellows. All team meinbcrs were trained and supervised by the project's principle investigator, :a
faC. Ll It member o f the University o F M- inn. esota's Department o f Forest F o u rces, Urban a nd CO MM U n it
F o re st ry program.
Volunteer Photo
Community Trees
Inventory Team
Harr
Community Tree Data S Community Tree Population
A. Public
Private
Table I Tree Populnfigon by Ownership*
35%
%
25%
%
15%
10%
S%
CL 0 %
14 We
12%
10 %
0 8%
6%
4%
2%
0%
4-1 1- C _g_- W 8 AV -0 = W
0 LA -a
CL CL 0 LU 0 <
0 CL 4-C
< CL 0
Lei
3: Cn
Genera
§
LP
Ganera
*Tree populat tonis an estimate. based on the community tree 'inventory or survey. Accuracy is relia-
bly within 10%..
Ownersh i p refers to trees located e it her o n private property (residentia 1, busine ss) or pu bI icy pro per-ty
(boulevards, schools., parks,, government)-
Community Tree Data Summaries: Community Tree Size Classes
Table 2 Tree S*U Trunk Diameter Classes*
A. Trunk Diameter Classes—All Genera**
1,600
1,400
1,200
0
Boo
Z 600
400
200
08H 3 DBH 3.6 DBH 7- DBH 13. DON 19- OW? 2S- DSH 2:1- DBH _17- D'BH 27-42
12 is 24 30 �6 42
08H ska dass (inches)
d Apple
■ Ash
Basswood
m "Birch
N Llm
R Fir
■ Ha berry
■ Lilac
Maple
IN Oak
■ Other
■ Pine
Spruce
Unknowo
*Trunk Diameter.
�� K I so refer red t o a s d. h_ h - or di ameter in 1 rich es at breast h ght3 i s a gauge of tree age. Larger s i zes, o I der
trees. "Genera is a scientific nanic for a group of trees with similar features, such as oaks, maples, ash, iines+
p
Table 2
B0
11600
LA 1400
11200
Z- 11000
0
800
600
E
5 400
Z 200
0
Tree Size—Trunk Diameter Classes
Truuk Diameter Classes—By Signifficant Genera*
en
UD
Cq
W
40
CD
W
C4
CN
V
cc
M
M
A
D-6H size class (inches)
■ Apple
■ Ash
■ Basswood
■ Maple
■ Oak
■ Spruce
* S 1 gn i fican t Genera art those that male up a t I cast 5% of th c enti re tree pope I at i on.
61
I 4P
Communky Tree Data Summaries. Community Tree Size Classes
Table 2
co
30%
25%
20%
4-0
0
15%
0
414 10%
CL
Tree Size Trunk Di"ameter Classes
Trunk Diameter Classes,---By Ownership
0%
I:b 'b 11` t��P
<�)4,
DH size class (inches)
Table 3 Tree Size—Relative Crown Spread (RCS)* by
Significant Genera
20,000Y000
C
Aftsm"
m 1500000000
1010000000
0
C
3
510000000
AW
7--
1
Genera
Re] at i ve Crown Spread (RCS) refers to the average crown (ca n op) a r for a s i gn i fi cant gerg era. Th i s i s th en corn b i n ed
wi da Lh e freq uen ey of each gen em to presen t a rei a t i ve crown sprea d t h at gn uges th e i rn pact one tree Sen era h as oii th e
canopy cover o f a n entire com ni unity.
Community Tree Data Summaries* Community Tree Size Classes
A. Private
B. Public
Table 4 Tree Size Relative Crown Spread (RCS) by
Ownership
1890007000
16RO00j,000
14'r000,000
OEM=%
12,0001000
CO
!V 10,000000
-000,000
F0000000
4.POQO"000
2P0000000
0
Qj
c)
k
4Q?
Genera
61,000�000
C-1� 510001000
ku
4,0001X0
31000X0
0 2.?0001000
1,000,000
0
G
0
Genera
*Relativc Crown Spread (RCS),refus to the average crown (canopy) area for a significant genera. This Is then combined
with t h c ft c. q uen cy of- each genera to present a rel at' ve crown spread for the I m p act: that. ga i igeps I he imps & one tr ee. genera
i
has on the canopy cover of an entire community.
Community Tree Data Summaries: Tree Condition Ratings
Table 5
A-P
1,400
i,?no
1,000
800
E 600
Tree Crown Condition Ratings*-.
All tree genern
N Apple
■ Ash
;-0 basswood
■ Birch
,m Elm
Fir
id Hackberry
N Lilac
Maple
400 Oak
40 Other
200 Pine
Spruce
0 lu LK Unknown
Crown <l Crown 1-1.75 Crown 2-2.7.5 Crown 3-3.75 Crown 4 Walnut
Crown condition rating
*Tree condition rat in.9s were separately conducted on tree stems and tree crowns (canopies). The rat ing:systcm is based
on a 0-4 point system, with 4 points repres-enting "no apparent defects.'S nly public trees were condition-rated.
Table 5 Tree Crown CondUl'on Ratings;'-:
B. Signifi cant genera only
11400
lo200
■ Apple
■ Ash
10000
o Basswood
III Maple
800
N Oak
5p race
h
ts
z
40D - -----
20D
0 IL
Crown <1 Crown 1-1.75 Crown 2-2.75 Crown 3-3.75 Crown 4
Crown condition rating
Community Tree Data Summaries: Tree Condition Ratings
Table 6
A.
1,400
1,200
10000
0
W
A.# 800
600
Tree Stem Condition Ratings*.
All tree genera
400
200
0 _j 1-1 JL
Stem <1 Stem 1-1.75 Stem 2-2.75 Stem 3 -3.75
Stem condition rating
Stem 4
0 Apple
■ Ash
Basswood
0 Birch
■ Elm
. Fir
a H a ck berry
■ Lilac
Maple
■ Oak
* Other
* Pine
Spruce
Unknown
Walnut
* Tree con d I I I on rat i n gs were separate ly co-n ducted on tree :stem s and trcc orown s (can opi es). The rat in system i s tea s
on a 0- 4 point system, with 4 point repres entiling "no apparent defects. " Only public= tr= were condition- rated.
Table 6 Tree Stem Condition Rafings*:
B. Significant genera only
1,400
1,200
Soo
1500 -
E OF
z
400
200
JLAL__AIL
Stem <1 Stem 1-1-75 Stem 2-2.75 St-em 3-3.75 Stem 4
Stem con d it,io n rating
0 Apple
■ Ash
Basswo
od
Maple
Ai Oak
_.c J
Helpful Resources
1. The EAB Cost Calculator. This free, on -line software calculates the costs of removing trees, chemi-
cally treating trees or all combinations in between for long -term emerald ash borer management plans.
The software can be accessed by: http: // extension .entm.purdue.edu /treecomputer /.
2. For tree selections in Minnesota, there is a series of Recommended Trees for Minnesota, available on
the University of Minnesota Extension web site: http: // www . extension.umn.edu /gardeninfo/
components /info trees.html #selection.
3. For the most up -to -date information on Emerald Ash Borer Management tactics, the
Minnesota Department of Agriculture offers this extensive web site: http: / /www.mda.state.mn.us /en/
plants /pestmanagement /eab.aspx.
4. The U.S.D.A. Forest Service offers the Tree Owners Manual on -line, the most comprehensive "starter
guide" for establishing trees available at: http: / /na.fs.fed.us /pubs /uf /tom_natl/
tree—owners—manual—web res.pdf.
5. To learn more about the ongoing research and outreach education offered by the University of Minne-
sota, access the Urban Forestry and Horticulture Institute's web site: www.trees.umn.edu.
6. To learn more about the ongoing community preparedness projects that are coordinated by the Univer-
sity of Minnesota, Department of Forest Resources, access the web site: www.mntreesource.com.
7. To learn more about Minnesota's volunteer program in urban forestry (Tree Care Advisors), one of the
oldest programs in the United States, access their web site at: www.mntca.org.
8. To learn more about the Minnesota state tree board Minnesota Shade Tree Advisory
Committee, access their web site at: www.mnstac.org.
9. To learn more about tree identification, the Beginner's Guide to Minnesota Trees is available from the
University of Minnesota Extension on -line store www. extension.umn.edu /distribution. Follow this link
to natural resources and then to trees and shrubs.
10. For guidance in diagnosing tree problems, connect with "What's Wrong With My Plant ?" This on -line
diagnostic tool is found on the University of Minnesota Extension web site under gardening informa-
tion www. extension. umn .edu /gardeninfor /diagnostics.
9 Lo-)
Acknowledgements
Funding and support for this project was provided by:
The University of Minnesota Extension
The University of Minnesota Department of Forest Resources
The U.S. Forest Service, State and Private Forestry, Northeastern Area
The Minnesota Department of Natural Resources, Forestry Division
University of Minnesota Project Team Members: 2009 -2011:
Gary Johnson, Professor and Principle Investigator
Dave Hanson, Research Fellow
Rebecca Koetter, Research Fellow
Sean Peterson, Research Technician
Graduate Research Assistants:
Nick Bancks
Mary Berthiaume
Andrea Dierich
Derik Olson
Philip Potyondy
Undergraduate Research Assistants:
Jeff Carroll Eric North
Casey Dabrowski Nick Perkins
Dustin Ellis Valerie Price
Jacob Busiahn
Emily Hanson
Caleb Power
The City of Hutchinson, key c
Mike Bahe
Mark Schnobrich
Catherine Smith
Justin Pszwaro
Audrey Zahradka
ontacts and support team:
John Olson Sonja Muellerleile
Marshall Kohls Jena Telecky
The Hutchinson Community Volunteers:
Mary Borstad
Mary Breuer
Jerry Brown
Theodore Brown
Maia Coyle
Rusty Effertz
Josh Hartelt
Terry Hess
Pete Hoeger
Sam Koenig
Dale Redetzke
Ryan Siedaschlag
Corey Stearns
Carolyn Vacek
Roger Vacek
Desseray Fillbrandt
9L)
Planning, Zoning, and Building Dept. Monthly Report
December 2011
Buildinu Department Permit Activities
1
Evergreen Meals served in December, 2011
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
1212010
f212011
2010 Year to Date
2011 Year to Date
Total Number Inspections
204
92
1699
1381
Building Permits Issued by Type
Number of
Permits &
Valuation
Number of
Permits &
Valuation
Year to Date
Number Permits
& Valuation
Year to Date
Number Permits
& Valuation
Commercial new
0
0
4- $19,611,400
1- $1,450,000
Commercial Additions/ Remodels
2-$55,000
7 - $168,300
79 - $2,817,462
101 - $2,977,085
Industrial new
0
0
2-$196,000
0
Industrial Additions /Remodels
0
0
4-$696,000
1 - $8,500
Fire Sprinkling
0
0
7-$102,491
3-$139,700
Total New Residential Units (Single Family, twins, townhomes)
1-122,000
0
7 - $1,156,000
3-$690,053
Residential misc. additions, repairs, remodels, etc
5-$17,000
6 - $22,850
156 - $1,356,013
141 - $809,812
Set fee permits reside, reroof, window replacement, misc.)'
14
13
479
573
HRA Building Permits
1
0
3
15 - $363,400
Subtotal Building Permits:
$194,000
$191,150
$25,935,366
$6,461,550
Mechanical
13-$20,250
12-$8,782
244 - $767,772
175 - $2,240,584
Plumbing*
3
4
74-$69,300
55
Signs*
3
12
47-$108
81
Total Permits issued and valuation
42- $214,250
64-$199,932
1106-$26,772,546
1149 - $8,678,634
Set fees not included in valuation
1
Evergreen Meals served in December, 2011
Park Silver
Week Of Hutchinson Towers Lake Glencoe Brownton Stewart
12/1-12/3
74
62
28
48
26
20
12/4-12/10
216
177
84
143
53
54
12/11 -12/17
240
177
85
145
75
67
12/18 -12/24
229
168
90
146
49
55
12125 -12/31
196
129
62
103
60
39
Total
955
713
349
585
2631
235
Total Meals served in December - 3,100
All sites were closed December 26th for Christmas
Other Building Inspection Activities:
Planning, Zoning, and Building Dept.
Monthly Report for December, 2011
Page 2
Planning and Zoning Monthly Activities
MonthNear: December, 2011
Activity
Number
Additional Info.
Number of Planning Applications Reviewed
4
2- amendments to the zoning
and Processed
ordinance, 1 conditional use
permit, 1 site plan review
Number of Joint Planning Board
0
Applications Reviewed and Processed
Number of Planning Commission Meetings
1
Number of Joint Planning Meetings
0
Number of Zoning Reviews for Building
3
Permits
Number of Land Use Permits Issued
0
Number of Zoning Review for Sign Permits
12
5- banners, 5 -wall signs
2-ground signs
Number of Predevelopment/Pre Application
2
Discussion on church at 105 2"
Meetings
Ave SE, Asbestos survey for
church
Number of Misc. Planning Meetings
22
Future City growth (3),
Management team(4), Resource
Allocation, Planning staff,
Transportation plan, Marc
Telecky, Nuisance discussion,
Landuse focus group(2) Met with
Mr. Fahey and Mayor Cook,
Planning /bldg dept meeting,
Facilities plan(2) Met with Meeker
County regarding inspector work,
Public Arts, Cooperative building
inspections, Met with contractor
regarding tree escrow
Number of Zoning Enforcement Cases
4
Fence, parking issue, nuisance
issue, lot coverage issue
Number of Walk -In Customers Served
Not measured
Counting will begin in 2012
Site Visits
3
HHHW site, 534 Prospect Street
N.W., 410 Lynn Rd -- demolition
MINUTES
Parks, Recreation & Community Education Advisory Board
November 7, 2011
Members present were Elizabeth Hanninen, Mary Christensen, Mike Retterath, Eric Opland, Byron
Bettenhausen and Troy Scotting. Also present were Dolf Moon and Karen McKay.
The meeting was called to order at 5:15 pm.
A motion was made by Mary Christensen and seconded by Mike Retterath to approve the minutes
dated October 3, 2011. The board unanimously agreed.
Dolf welcomed Troy Scotting to the Parks, Recreation and Community Education Advisory Board and
thanked Byron Bettenhausen for his year of service.
OLD BUSINESS
Church Purchase - Historic Hutchinson and city staff met to identify structure issues and long term
items such as heating and electric systems. Some features currently in the church include pews,
baptismal font, stained glass windows and a kitchen. Historic Hutch will provide financial support, a
written commitment of support will be drafted similar to the arrangement with the Harrington/Merrill
House. A portion of rental fees collected will be used for on -going maintenance and operations. The
Railroad Club may be interested in housing their club in the church. There may also be a wedding in
January. If private rentals will be taken, ADA standards will have to be met.
Public Art - The Arts Commission has tabled the River Horse project indefinitely. They will regroup
to concentrate on a project less significant than the River Horse such as art displayed for a specific
time similar to Edina.
The Hutchinson Brothers statue is with the artist for repairs and maintenance. The agreement read that
repairs will be made by the artist for the span of his life time. It is estimated that the statue will be
back in the spring of 2012.
Summer Projects — The parks list is not complete, Northwoods Park fencing is not done. Kwik Trip
donated $1,000 to the Parks, Recreation and Community Education Department which will be used to
replace playground equipment in Elks Park. The $15,000 tree planting project at the 3M site is
complete.
Deb Marcotte and Dolf applied for a grant. Hutchinson received one of seven $5,000 grants awarded to
school Science Departments. Dolf reported that overall it was a good summer, the school project was
completed with 35 acres of seed planted, but still waits for rain.
NEW BUSINESS
Park and Trails Council Presentation — A contingent group of Hutchinson citizens made a presentation
to pave the Luce Line Trail for the bonding bill.
1a(b)
MINUTES
PRCE Advisory Board
November 7, 2011
Page two
Ice Resurfacer Update — The City's 20 year old Zamboni failed an emission test during the summer. It
was sent to Warroad, Minnesota to convert the propane system to electrical at a cost of $35,000. The
gas powered ice edger is now electrical also. A new Zamboni would cost $120,000. The City needs to
develop an action plan. The MN Department of Health will visit again in December or January.
Comprehensive Plan — City Planner Dan Jochem is hoping to have a Comprehensive Plan ready by
May, but will plan for September — December 2012. Strategies will be developed in areas including
housing, economic development, parks and recreation and land use. It will be have a 20 and 30 year
range. The last plan was done in 2002.
Forestry Program — Forestry services will be delivered to the community by Mike Bahe, Natural
Resources Coordinator in the Parks. He came to the city as an Arborist from the University of
Minnesota. Public Works and Parks will share forestry responsibilities on private and public property.
$28,000 will be used to hire part-time seasonal employees to implement the forestry operation such as
the energy tree application.
December Meeting — The December meeting is cancelled and the January meeting will be postponed
to January 91h due to the New Year's holiday.
BOARD MEMBER ITEMS
Mike Retterath suggested that Dolf speak to Jan Johnson at 3M regarding funding for environmental
projects such as the School's Ecology Site.
Byron Bettenhausen asked if the Ameresco effort was complete. Dolf reported that the $300,000
project was complete and that an analysis will be done to determine if the City achieved the energy
savings that were projected.
Mary Christensen has been contacted by citizens regarding a fenced -in dog park in the city. Dolf told
the board that a survey was conducted in 2009. The consensus at that time was that people wanted a
park with features such as a rest room, people /dog water fountain, small dog area, benches and
lighting, but the majority of people did not want to pay for those services. Mary asked if the cost of
such a facility could be calculated. Dolf said the park land along Second Avenue SE near Tartan Park
could be a designated area for dogs.
ADJOURNMENT
The meeting was adjourned at 6:30 pm by a motion made by Byron Bettenhausen and seconded by
Mary Christensen. The Board unanimously agreed.
�Dk�)
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, December 20, 2011
Hutchinson City Council Chambers
CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members
present: Christie Rock, Chad Czmowski, Dean Kirchoff, Jim Fahey, Dave Johnston, Raymond
Norton and Chairman Lofdahl. Absent: Also present: Dan Jochum, Planning Director, Kent Exner,
City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
2. PLEDGE OF ALLEGIANCE
3. OATH OF OFFICE OF NEW PLANNING COMMISSIONER RAYMOND NORTON
4. CONSENT AGENDA
a) Consideration of Minutes dated October 18, 2011
Mr. Fahey moved to approve the consent agenda as submitted. Seconded by Mr. Johnston.
The consent agenda was approved unanimously.
S. PUBLIC HEARINGS
a) CONSIDERATION OF A PRELIMINARY AND FINAL TWO LOT PLAT OF HAAG ADDITION
SUBMITTED BY JEFF HAAG, APPLICANT
Chairman Lofdahl opened the hearing at 5:32 p.m. with the reading of publication #7907 as
published in the Hutchinson Leader on December 7, 2011.
Mr. Jochum explained the applicant is requesting a preliminary and final plat to combine the
existing four lots into two lots. The property is the Hutchinson Leader property and the existing
building and parking lot was constructed over lot lines. The new lots will be sold separately and
the building will be remodeled. He reported that staff has no issues with lot frontage as there is
a zero foot setback in the C -3 (Central Commercial) district. He explained that easements per
the subdivision ordinance are shown on the plat as required. Each lot will need to be served by
utilities and each lot will require a separate water and sewer service for utilities. The size of
services will depend on the use for each lot and will be determined through the building permit
process. He reported that it appears there are separate meters to each lot.
Mr. Jochum pointed out the corner lot is the Emergency Operation Center owned by the City of
Hutchinson. He stated the plat will clean up the area and the platted easements could be
vacated if necessary, in the future.
Mr. Jochum commented on the following staff recommendations and added three additional
recommendations:
1. The applicant shall record the final plat prior to issuance of any building permits for the
project.
2. Easements are required for land areas not covered with a building, per City code.
3. Each lot will require a separate utility service.
4. Moving or relocating utility services will be at the property owner's expense.
I��G)
Minutes
Planning Commission — December 20, 2011
Page 2
5. Required utilities will be determined based on the use of each lot.
6. SACIWAC charges will be due at the time building permits are issued.
7. The proposed project must comply with the standards of the C -3 zoning district.
8. The applicant must provide a drawing of where water and sewer utilities are located on the
property before a building permit will be issued.
9. If utility services are not independent, a condominium agreement must be completed by the
applicant and recorded with McLeod County prior to a building permit being issued.
10. The recommendations above must be met before a Certificate of Occupancy will be given
for the building.
Discussion followed on the separate sewer and water lines as the primary concerns.
Mr.Czmowski made a motion to close the hearing. Seconded by Mr. Kirchoff, the hearing closed
at 5:42 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff
recommendations 1 -10 as amended by staff. Seconded by Ms. Rock, the motion carried
unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent
agenda at their meeting held December 27, 2011, in the Council Chambers at 5:30 p.m.
6. NEW BUSINESS
a) DISCUSSION OF RESIDENTIAL OUTDOOR WOOD BURNERIBOILER ORDINANCE
Mr. Jochum reported on staff discussion regarding this issue at the December Planning Staff
meeting and felt it would be a good discussion topic for a Planning Commission Meeting. There
have been isolated issues regarding wood burners in Hutchinson over the past several years.
He stated there are many communities across Minnesota discussing this issue according to the
League of Minnesota Cities. He explained staff recommends the Planning Commission
determine if or how wood burners in Hutchinson should be regulated.
He commented on the history and the requirements in some states regarding the quality of life
impact.
The following are options:
1) Continue to not regulate outdoor wood burners.
2) Monitor outdoor wood burners and reevaluate in the future if issues arise.
3) Create an outdoor wood burner ordinance to regulate the use of wood burners.
Proactive measure.
Discussion followed on the need for an ordinance. It was the consensus of the Commissioners
that staff can continue to monitor outdoor wood burners within the City however, not add an
ordinance at this time.
OLD BUSINESS
Comprehensive Plan Update — Mr. Jochum reported the transportation focus group, land use focus
group and EDA group have met. He stated the transportation group is moving along on the
transportation portion of the Comp Plan. The land use group has discussed the present land use
map and are reviewing the new more realistic map for future growth. He explained they are
focusing on redevelopment in some areas of the City. Discussions by the committee lead to
including community input. The goal is to complete the Comprehensive Plan by the summer of
2012. The next step is to include the Joint Planning Board and bring townships in to discuss city
growth.
)a(C)
Minutes
Planning Commission — December 20, 2011
Page 3
There was discussion on some of the nuisance houses being demolished.
8. COMMUNICATION FROM STAFF
Next month Items: Amend the ordinance for an impound lot in the 1 -1 district and conditional use
permit and amend the ordinance for a dog boarding facility in the C -3 District.
9. ADJOURNMENT
There being no further business the meeting adjourned at 6:10 p.m.
l�)-Cc-)