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cp10-26-1982 cr- iI i f IUTCL11IRSON CITY CALENDAR WEEK OF October 24 70 October 30, t".!ZDNESDAY -27- 'All SUNDAY -24- UNITED NATIONS DAY THURSDAY -28- MONDAY -25- Noon - Hutchinson Safety Counc Meeting at Fire Station 1:00 P.M. - Utilities Commissi Meeting at Utilities Office FRIDAY -29- TUESDAY -26- 2:00 P.M. - Bid Opening at City Hall for Project 82 -49 3:30 P.M. - City Council Work- shop at City Hall: Proposal by Richard Smith and Meeting with Parking Com- mittee on Parking Program 6:00 P.M. - City Council Meet- ing at High School Cafeteria (Enter through west door of west parking lot SATURDAY -30- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 1982 r1. Call Meeting to Order - 6:00 P.M. at High School Cafeteria (Enter west door off of west parking lot) /2. Invocation - Reverend John H. Longley J3. Consideration of Minutes - Special Meeting of October 4, 1982 and Regular Meeting of October 12, 1982 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. J(a) Project 82 -49 - Storm Sewer Line & Appurtenances Action - Motion to close hearing J(b) Hearing on Proposed Downtown Parking Improvement Action - Motion to close hearing - Motion to adopt Assessment Roll for Parking ✓(c) Amending 1981 Parking Bond Issue to Allow for On- Street and On- Boulevard Improvements Action - Motion to close hearing - Motion to reject - Motion to waive reading and adopt Resolution No. 7260 5. Communications Requests and Petitions J(a) Consideration of Request by Minnie Schulze for Reduced Trash and Refuse Rate Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances J(a) Ordinance No. 12/82 - Ordinance Amending Section 245:12 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Nursing Home Board Relating to Powers and Duties Action - Motion to reject - Motion to waive second reading and adopt JW Resolution No. 7278 - Transferring $20,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA OCTOBER 26, 1982 V(c) Resolution No. 7279 - A Resolution Repealing Resolution No. 2993 and Establishing Revised Regulations for Snow Removal Action - Motion to reject - Motion to waive reading and adopt /(d) Resolution No. 7283 - Transferring $58,400 from Special Assessment Bonds of 1982 Fund to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers Boards and Commissions /(a) Monthly Financial Report - September 1982 Action - Order by Mayor received for filing Ab) Minutes of Planning Commission dated September 21, 1982 Action - Order by Mayor received for filing /(c) Minutes of Senior Advisory Board dated August 11, 1982 Action - Order by Mayor received for filing J(d) Minutes of Hospital Board dated June 15, 1982; June 23, 1982; July 20, 1982; August 17, 1982; and September 21, 1982 Action —Order by Mayor received for filing J(e) Minutes of Parks and Recreation Board dated September 1, 1982 Action - Order by Mayor received for filing 8. Unfinished Business f(a) Discussion In Connection with Use of City Vehicles (Requested by Mayor DeMeyer) (DEFERRED SEPTEMBER 14, 1982) Action - ✓(b) Consideration of Installing Street Light In Middle of 600 Block of Juul Road Action - Motion to reject - Motion to approve installation -2- COUNCIL AGENDA OCTOBER 26, 1982 9. New Business V (a) Consideration of Civic Arena Rental Policy Action - Motion to reject - Motion to approve rental policy J(b) Consideration of Setting Special Meeting Date for Council Canvass of Election Action - J(c) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service ./(d) Consideration of Establishing A Policy and Fee for Photocopying City Documents Action - ,(e) Consideration of Application for Public Auction Permit by Cummins Auction Company Action - Motion to reject - Motion to approve and issue permit Xf) Consideration of LeMans Family Fun Center at Hutchinson Mall Action - J(g) Consideration of Waiving Payment for Building Permit Fee from Gridor Construction, Inc. and RCM Action - Motion to reject - Motion to waive fee ✓(h) Consideration of Expenditure for Tapes by Mayor DeMeyer (Requested by Alderman Gruenhagen) Action - ✓(i) Consideration of Request for Variance submitted by Jerome Kockelman with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7280 (/(j) Consideration of Request for Conditional Use Permit submitted by Louis Brunner with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7281 -3- COUNCIL AGENDA OCTOBER 26, 1982 ✓(k) Consideration of Request for Conditional Use Permit submitted by Hutchinson Public Schools with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 7282 ,/(1) Consideration of Protection of Future Roadway East of Kimberly Country Estates with recommendation of Planning Commission Action - Motion to reject - Motion to direct staff to start procedures under Maps Street Act ✓(m) Consideration of Correct Rezoning South of South Grade Road and West of Mall Action - Motion to reject - Motion to accept Planning Commission Minutes of March 18, 1980 as correct ✓(n) Review of Final Site Plan for Bethke's PUD (Rolling Greens Townhouses) with favorable recommendation of Planning Commission Action - Motion to approve - Motion to reject jo) Consideration of Preliminary Plat for Peterson Estates with favorable recommendation of Planning Commission, with restrictions Action - Motion to reject - Motion to approve plat ,/(p) Review of Sketch Plan for Virgil Jorgenson with favorable recommendation of Planning Commission Action - Motion to approve - Motion to reject ,/(q) Consideration of Change Order No. 2 for Water Treatment Plant Addition Action - Motion to reject - Motion to approve changes 10. Miscellaneous (a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims 12. Adjournment -4- Add 0 MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, OCTOBER 4, 1982 The special meeting was called to order by Mayor DeMeyer at 7:30 P.M. with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 1. OLD ARMORY STUDY A. PRESENTATION BY LUND ASSOCIATES ON CITY RECREATION FACILITIES STUDY FOR HUTCHINSON Prior to the presentation by Lund Associates, Alderman Beatty asked Mr. Wayne Lund three questions, which were: 1) Has anyone from this Council indicated that you would be the architect if a new building was built? 2) Has any Council member suggested that you alter your figures to slant the report on the old armory? and 3) Has any Council member suggested or promised that a new building would be built if you adjusted your figures upward? The response to all three questions was "No." Alderman Beatty moved to limit discussion beyond the Lund presentation of the City Recreation Facilities Study to 30 minutes. Motion seconded by Alderman Gruenhagen and carried unanimously. Mr. Wayne Lund, President of Lund Associates, Inc., appeared before the Council and presented a study on the city recreation facilities. Four areas were addressed in the report, with the advantages and disadvantages discussed. The options given were: 1. Armory building code update $ 231,500.00 2. Armory building renovation for a 20 -year life expectancy 680,400.00 3. New building at Civic Arena Site 923,000.00 4. New building at North Park Site 1,050,000.00 Mr. Lund stated the study showed it would be both structurally feasible and financially practical to remodel the existing old armory building for use by the City or other functions. However, remodeling the present build- ing would not meet the functional needs of the City's recreation department. Alternative uses for the old armory building were not included in the re- port, but other suggested uses included office space, library, museum, arts and crafts center, auditorium or assembly functions. No action was required, and the report was received as presented. C�' COUNCIL MINUTES OCTOBER 4, 1982 B. REQUEST BY PAT MIKULECKY TO DISCUSS LUND ASSOCIATES' PRESENTATION Mr. Pat Mikulecky questioned why the City and State Fire Marshals' orders included 12 items when the Lund report listed 24 items to bring the old armory building up to code. Mr. Lund responded that his firm used a standard check list form, and they checked all codes that applied to the building. It was pointed out by the City Fire Marshal that he had not addressed the handicapped access items in his order. The comment was made by Mr. Mikulecky that the Old Armory Research Commit- tee wanted to resolve the Old Armory issue, but they did not want to go into a recreation study for the City, with a proposed new building. These two items should be kept separate. Mr. Mikulecky stated that the term "needs" was used several times in the report. The Committee was talking about present needs. He wondered if the needs were of the magnitude that Mr. Lund thought they were. In reply, Mr. Lund reported he had addressed both present and future space needs in the report. He felt that a new building should be considered at some point in time since the Old Armory was not going to meet the needs established by the recreation department for the City's recreation program. 2. PUBLIC HEARING - 8:00 P.M. A. CONSIDERATION OF APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR DEVELOPING A SHELTERED WORKSHOP IN HUTCHINSON City Administrator Plotz requested authorization from the City Council to apply for a $600,000.00 HUD Community Development Block Grant. The purpose of the grant would be to establish a satellite operation of West Central Industries, located in Willmar, for a sheltered workshop in Hutchinson. During the first year approximately 30 to 35 people would be hired, and an estimated 125 persons in the county could qualify for employment. It was pointed . out that at present handicapped individuals must seek employ- ment outside of the county. It was suggested that the location site for the sheltered workshop be in the old Plowman building. About half of the grant money would be used to acquire and renovate the building. The remaining funds would be used for administration; handicapped curb -cuts, walkway /sidewalks from parking lots and signs; and a revolving loan fund for businesses to apply for up to $10,000.00 each for the purpose of installing handicapped doorways, ramps, bathrooms, and miscellaneous updates on the rear entrances to buildings. Dr. George Gordon, Chairman of the Board-of Education, reported the School Board had adopted a Resolution in support of the sheltered workshop in Hutchinson. It was further stated by Mr. Gene Reddemann, Executive Secre- tary of McLeod County, that the county gave its support to the grant appli- cation. 0 -2 0 COUNCIL MINUTES OCTOBER 4, 1982 Alderman Beatty stated he would support the program 100% if the workshop were located in a different building. He felt the use of the Plowman build- ing would cloud the parking issue and prevent any further parking in that particular block. Alderman Carls moved to close the hearing at 9:27 P.M. Motion seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Carls to authorize the City Administrator to make application for a Community Development Block Grant for a Sheltered Work- shop at the Plowman site. Seconded by Alderman Mlinar, the motion carried with Aldermen Gruenhagen, Carls, Mlinar and Mayor DeMeyer voting aye and Alderman Beatty voting nay. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7275 entitled Resolution of Applica- tion for Community Development Block Grant for Sheltered Workshop. Motion carried, with Aldermen Gruenhagen, Carls, Mlinar and Mayor DeMeyer voting aye and Alderman Beatty voting nay. B. BOARD OF REVIEW FOR JUNKER SANITATION SERVICES Messrs. Neil and Rick Junker and Atttorney Lee LaBore were present for the purpose of a Board of Review hearing on Junker Sanitation services. Mr. Dale Smith, owner of Hutch Auto Body, questioned how much refuse was to be picked up for the amount he paid. He felt he was being overcharged since the number of employees had decreased as well as his refuse volume. It was determined that Junker Sanitation would monitor Mr. Smith's refuse pick -up for a period of 30 days to determine his needs, with the proper ad- justment to be made. If an agreement could not be reached between the two, Mr. Smith and Junker Sanitation would return to the Council for their meet- ing of December 14, 1982. No one else was present to be heard. It was moved by Alderman Beatty to close the hearing at 9:38 P.M. Motion seconded by Alderman Mlinar and carried unanimously. Attorney LaBore mentioned that Junker was having difficulty collecting the proper rates at the Country Club Terrace court. It was, therefore, re- quested that the City consider revising its policy on refuse rates at the mobile home courts in the City. The proposed change would be on a unit base per mobile home equivalent to the residential charge per unit. The billing would be directly to the mobile home court owner by Junker Sanita- tion, and the court owner would be responsible for collecting from the ten- ants. It was also proposed that the present containers be eliminated and replaced by the individual backyard pick -up system per unit that is used throughout the City. -3- COUNCIL MINUTES OCTOBER 4, 1982 Alderman Carls moved to set a hearing for October 12, 1982 at 8:00 P.M. with the three mobile home park owners and Junker Sanitation. Motion seconded by Alderman Beatty and unanimously carried. RECESS: A motion was made by Alderman Carls to take a recess at 10:05 P.M. The motion was seconded by Alderman Beatty and carried unanimously. The meet- ing reconvened at 10:15 P.M. RESOLUTIONS A. RESOLUTION NO. 7272 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Mlinar, to waive reading and adopt Resolution No. 7272 entitled Reso- lution Authorizing Release of Securities to First National Bank of Hutchin- son, Minnesota. Motion unanimously approved.. B. RESOLUTION NO. 7273 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 727.3 entitled Resolution Authorizing Release of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota. The mo- tion was seconded by Alderman Gruenhagen and unanimously carried. C. RESOLUTION NO. 7274 - RESOLUTION OF APPRECIATION - HARRY BINGENHEIMER Following discussion, Alderman Carls moved to waive reading and adopt Reso- lution No. 7274 entitled Resolution of Appreciation for Harry Bingenheimer. Seconded by Alderman Beatty, the motion carried unanimously. D. RESOLUTION OF ENDORSEMENT FOR COUNTY -WIDE COMMUNITY DEVELOPMENT BLOCK GRANT FOR HOUSING PURPOSES Mr. Gene Reddemann, Executive Secretary of McLeod County, reported the county was applying for a HUD Community Development Block Grant which would address housing issues in McLeod County. The elderly and first -time home owner would be eligible for funds, which are to be dispersed throughout the county. After discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7276 entitled Resolution of Endorsement for County - Wide Community Development Block Grant for Housing Purposes. The motion . was seconded by Alderman Beatty and unanimously approved. -4- COUNCIL MINUTES OCTOBER 4, 1982 4. UNFINISHED BUSINESS A. CONTINUED DISCUSSION ON AGENDA ITEM 1 -A The City Council members continued their discussion on the Lund report and the proposed "question" for the referendum on the Old Armory issue. Al- though several suggestions were made, no definite decision was reached. At the end of the 30- minute limit allowed for discussion, Alderman Carls moved to extend the rules and continue discussion until 11 :00 P.M. Sec- onded by Alderman Mlinar, the motion carried with Aldermen Carls, Mlinar, Gruenhagen and Mayor DeMeyer voting aye and Alderman Beatty voting nay. A new recreation facility and possible location sites were also discussed. Dr. George Gordon stated the Board of Education would like a new recreation building located at a site where it could be used by the elementary school inasmuch as the school district would most likely lease space from the City. B. PUBLIC HEARING FOR PROJECT 82 -49 City Engineer Priebe reported the notice of public hearing for Project 82 -49 did not get published in the Leader in time to conduct a hearing on October 12, 1982 at 8 :00 P.M. Since the project for a storm sewer line only involved four or five people, he requested to re- schedule the hearing for October 26, 1982 at 8:00 P.M. The motion was made by Alderman Beatty to re -set the public hearing on proj- ect 82 -49 for October 26, 1982 at 8:00 P.M. Seconded by Alderman Carls, the motion carried unanimously. The City Engineer further stated that since this would be a small project, it would not require advertising in the Construction Bulletin. Therefore, Engineer Priebe asked permission to advertise for bids to be received on October 26, 1982 at 2:00 P.M. and be available for the Council meeting. Following discussion, Alderman Beatty moved to authorize advertising for bids on Project 82 -49 to be received on October 26, 1982 at 2:00 P.M. Ald- erman Carls seconded the motion, and it carried, with Alderman Gruenhagen abstaining from voting. 5. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 P.M. upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously carried. -5- 0 • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 12, 1982 1. CALL TO ORDER Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruen - hagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer (arrived at 8:00 P.M.) 2. INVOCATION The invocation was given by the Reverend John H. Longley. 3. MINUTES The minutes of the Regular Meeting of September 28, 1982 were approved as pre- sented upon motion by Alderman Gruenhagen, seconded by Alderman Beatty and car- ried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF REVISING POLICY ON REFUSE RATES FOR MOBILE HOME COURTS The public hearing was called to order at 8:30 P.M. Messrs. Rick and Neil Dunker and Attorney Lee LaBore were present on behalf of Junker Sanitation. It was explained to the mobile home court owners that the proposed revision of policy regarding trailer courts would affect a change in the refuse charges and the billing procedure. Also, the present dumpsters would be eliminated and replaced by individual back -yard pick -up service. Junker Sanitation would bill the court owner on a unit base per mobile home, and the owner would be responsible for collecting from the tenants. The pro- posed refuse charge would be equivalent to the residential charge per limit. City Administrator Plotz reported there was only one water meter for the entire trailer court; therefore, it would be difficult for the City to keep records of occupants in the mobile homes. The City preferred not to be- come involved with the billing process of the mobile home courts. Mr. Darrel McDonald, McDonald:s Trailer Court, inquired if the dumpsters were considered commercial instead of residential. If the billing were changed to an individual basis, he wondered why the park operator had to be responsible for collecting from each mobile home occupant. Mr. Mc- Donald further questioned how to absorb the difference in rates since most of the people living in the court already have financial difficulties. Mr. McDonald pointed out the utilities charged the mobile homes for com- mercial rates, and the court owner is taxed for commercial land. -1' COUNCIL MINUTES OCTOBER 12, 1982 Mr. Gordon Hedlund, owner of Country Club Terrace, objected to the refuse rates more than doubling. He felt the City should be responsible for col- lecting the amount due. He stated he had a low- interest HUD loan, and any rate increases had to be approved through the HUD office. In the past, other requests for increase in rates had been turned down by HUD. Mr. Hedlund pointed out he was paying Junker the same rate of $250.00 per month that he would pay for another hauler to take his refuse. Attorney LaBore stated the disagreement between Mr. Hedlund and Junker was over the payment of $250.00 per month. This amount was a figure Mr. Hed- lund had come up with and did not have City Council or Junker approval. In fact, Junker was not being paid what was due them. It was the consensus of the Council that there should be a uniform rate for refuse pick -up.: At the present time, the mobile home parks pay a lower refuse rate than private home dwellers, but they have the same services and create the same amount of refuse. Mr. John Hallahan, Manager of Country Club Terrace, inquired what the in- crease in rate would be, and he was informed the rate would go from $4.60 per month to $5.85 per month. Mr. Hallahan then questioned the Council's opinion that the mobile home resident be treated the same as the home owner inasmuch as they do not receive City services for street cleaning and snow removal. The mobile home owner pays a base mobile home tax. Mr. Luther Schuette, a tenant at Country Club Terrace, commented that the residents shouldn't be penalized just because Junker was having a disagree- ment with Mr. Hedlund. Alderman Beatty moved to close the hearing at 8:45 P.M. Seconded by Alder- man Carls and carried unanimously. It was moved by Alderman Beatty that in each trailer park within Hutchinson each lot be charged $5.00, based on pick -up by Junker for curb -side on a weekly basis, and eliminate the dumpsters. Alderman Gruenhagen seconded the motion, and it unanimously carried. Attorney LaBore reported the problem with Mr. Dale Smith's refuse service had been resolved. Mr. Smith's rate charged was adjustedfrom $32.00 to $16.00, and he was given a three -month credit. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY SENIOR CENTER COORDINATOR TO ATTEND SENIOR CENTER AND ACCESS SERVICES CONFERENCE ON OCTOBER 19 -20, 1982 -2- • COUNCIL MINUTES OCTOBER 12, 1982 Following discussion, the motion was made by Alderman Carls to approve the request. Motion seconded by Alderman Mlinar, the motion unanimously approved. (b) CONSIDERATION OF REQUEST BY DIRECTOR OF ENGINEERING TO ATTEND MINNESOTA PUBLIC WORKS ASSOCIATION FALL CONFERENCE ON NOVEMBER 4 -5, 1982 After discussion, Alderman Carls moved to approve the Director of Engin- eering attending the Fall Conference. Seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF REQUEST BY FIRE MARSHAL TO ATTEND TWO WEEKEND CONFERENCES Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Gruenhagen, to approve the Fire Marshal to attend two weekend confer- ences. Motion unanimously carried. (d) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION TO USE LIBRARY SQUARE BAND SHELL ON DECEMBER 6 AND 13, 1982 FOR FREE CHRISTMAS CONCERT It was requested that the Hutchinson Downtown Retail Association be per- mitted to use the band shell in Library Square for invited "choraliers" to provide free Christmas music. The choraliers would also carol through- out the downtown area. After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Beatty, to approve the use of Library Square. Motion unanimously approved. (e) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION TO USE LIBRARY SQUARE FOR FREE SLEIGH RIDES AND SANTA ARRIVAL A question was raised regarding liability in the event of an accident, and the City staff was instructed to check into this matter. Following discussion, Alderman Beatty moved to approve the use of Library Square for free sleigh rides and Santa arrival. Motion seconded by Alder- man Mlinar and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE N0. 12/82 - ORDINANCE AMENDING SECTION 245:12 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED NURSING HOME BOARD RELATING TO POWERS AND DUTIES -3- COUNCIL MINUTES OCTOBER 12, 1982 It was reported the amendment to Section 245:12 pertaining to the Nurs- ing Home Board would increase the purchase and contract limit from $5,000.00 to $10,000.00, the same as the Hospital Board. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Gruenhagen, to waive the first reading of Ordinance No. 12/82 en- titled Ordinance Amending Section 245:12 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Nursing Home Board Relating to Powers and Duties, and set the second reading for October 26, 1982. Motion approved unanimously. (b) RESOLUTION NO. 7277 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION Following discussion, it was moved by Alderman Gruenhagen to waive read- ing and adopt Resolution No. 7277 entitled Accepting $62,500 from the Hutch- inson Utilities Commission. The motion was seconded by Alderman Beatty and unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - SEPTEMBER 1982 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS (a) CONSIDERATION OF BUILDING PERMIT NO. 4311 ISSUED TO WALLY TEICH City Engineer Priebe reported Wally Teich received a building permit in 1979, but to date several items have not been completed. Also, Mr. Teich was requested to apply for a building permit for an unauthorized addition. It will also be necessary for him to apply for a variance and conditional use permit. Following discussion, Alderman Gruenhagen moved to direct the City Attor- ney to take appropriate action. Seconded by Alderman Mlinar, the motion carried unanimously. (b) CONSIDERATION OF APPOINTING COUNCIL REPRESENTATIVE TO ATTEND BURLINGTON NORTHERN RAILROAD MEETING -4- • • COUNCIL MINUTES OCTOBER 12, 1982 It was requested that a Council representative be appointed to represent the City along with the City Administrator and City Engineer for a meeting with Burlington Northern personnel.to discuss data. It was the consensus of the Council to leave the appointment open so that whoever was available could attend the meeting. Alderman Beatty moved that one Council member would attend the meeting with the Burlington Northern, and that person would be the one available at the time of the meeting. Motion seconded by Alderman Gruenhagen and unanimously carried. (c) CONSIDERATION OF RECOMMENDATION FROM OLD ARMORY RESEARCH COMMITTEE Alderman Beatty moved to take item 9 -c first on the Agenda. Seconded by Alderman Mlinar and unanimously approved. Alderman Mlinar reported that the last meeting of the Old Armory Research Committee was held October 7, 1982, at which time they prepared the follow- ing recommendation concerning the Old Armory referendum question for con- sideration by the City Council: "Shall the City be authorized to issue bonds not to exceed $231,500 for the purpose of bringing the Old Armory into compliance with existing codes ?" Yes No It was moved by Alderman Mlinar to dissolve the Old Armory Research Com- mittee and for the City to thank each member of the Committee for their participation. Seconded by Alderman Beatty and unanimously approved. Mention was made that Gayle Wick acted as a proxie at the last Committee meeting and should be included in the list of people to receive a thank you letter. A report of happenings and events over the past few months relating to the Old Armory issue was presented by Alderman Mlinar. He further ex- pressed appreciation and support to the Building Official and Fire Marshal for their work in this area. In closing, it was pointed out that Aldermen Mlinar and Gruenhagen's job was to get input from the Old Armory Committee, and they tried to be fair so everyone was heard. Alderman Mlinar moved that the "question" include the total amount of $680,400 to completely renovate the Old Armory building, with a "Yes" or "No." Motion seconded by Alderman Gruenhagen. The motion died, with Aldermen Gruenhagen and Mlinar voting aye and Aldermen Beatty and Carls and Mayor DeMeyer voting nay. -5- COUNCIL MINUTES OCTOBER 12, 1982 The motion was made by Alderman Beatty to accept the "question" as recom- mended by the Old Armory Research Committee. Alderman Carls seconded the motion, and it unanimously carried. (d) CONSIDERATION OF APPLYING $150,000 OF FEDERAL REVENUE SHARING MONEY TOWARDS OLD ARMORY UPDATING AND REDUCING AMOUNT OF INDEBTEDNESS TO BE INCURRED TO $81,500 (REQUESTED BY PAT MIKULECKY) It was moved by Alderman Beatty to defer this item until after the Novem- ber election when the issue has been decided. Motion seconded by Alderman Mlinar and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar vot- ing aye and Mayor DeMeyer voting nay. (e) CONSIDERATION OF SELECTING A DOWNTOWN VOTING SITE FOR NOVEMBER ELECTION (REQUESTED BY PAT MIKULECKY) During discussion, clarification was requested for using the Old Armory as a voting location. The Fire Marshal stated it cannot be used at the present time. It was the consensus of the Council that the matter had been given research and study prior to choosing the National Guard Armory as a voting site, and the location should remain the same for the general election in November. Concern was expressed about the low voter turnout for the September primary election, and it was felt the location was the cause. City Administrator Plotz reported the 26% turnout was comparable to other years. In the past, the highest recorded turnout was 322 and the lowest 20 %. Alderman Gruenhagen moved to leave the voting place as it was in the pri- mary election and to advertise the location and use of the Hutchmobile. The motion was seconded by Alderman Beatty and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the application for a HUD Community De- velopment Block Grant for a Sheltered Workshop in Hutchinson had been com- pleted and mailed today. A reply on the status of the grant should be forthcoming within 60 to 90 days. If the City is turned down, there is another application period in February, 1983. (b) COMMUNICATIONS FROM PARKS AND RECREATION DIRECTOR Director Ericson stated the Parks and Recreation Board would like to have • 0 0 COUNCIL MINUTES OCTOBER 12, 1982 a test done at the Civic Arena to determine the problem in the structure. It would require hiring an engineering firm to analyze the condition of the Arena to determine a solution. After discussion, the motion was made by Alderman Carls to proceed with the testing at the Civic Arena. Seconded by Alderman Mlinar. The motion was amended by Alderman Carls to establish a ceiling cost of $3,000.00 and not to be exceeded. Seconded by Alderman Mlinar and carried unanimously. (c) COMMUNICATIONS FROM FIRE MARSHAL Fire Marshal Field commented that the Planning Commission will be taping certain items for their meetings, and the video tapes will require two tele- vision :ets for viewing in the Council Chambers. A 12" black and white set would retail for $79.00 to $109.00. Following discussion, it was moved by Alderman Gruenhagen to have City staff check into purchasing two television sets, and in the meantime to accept Alderman Beatty's offer to have two sets available for the next Planning Commission meeting. Motion seconded by Alderman Carls and unanimously ap- proved. (d) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty reported the firemen are unhappy that they are being charged for heating the old fire station since they no longer use it. After discussion, the matter was referred to the City Accountant. (e) COMMUNICATIONS FROM ALDERMAN MLINAR Further discussion was given to the Old Armory issue and the referendum question. The motion was made by Alderman Carls to request the Leader to publish at least two crucial pages of Lund Associates' report and for the City Admin- istrator and staff to draft a letter for publication, which will be re- viewed at the next City Council meeting. Seconded by Alderman Beatty and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon a motion by Alderman Gruenhagen, seconded by Alderman Beatty and car- ried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:59 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. -7- 4 Published in the Hutchinson Leader on Thursday, October 14th, 1982, and on Thursday, October 21st, 1982. NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 82 -49 Publication No. 2990 TO WHOM IT MAY CONCERN: Notice is hereby given that the city council of Hutchinson, Minnesota, will meet in the Hutchinson High School Cafeteria (enter west door off of west parking lot) at 8:00 p.m. on the 26th day of October, 1982, to consider the making of an improvement of the area between Bradford Street on the East, Echo Drive on the West and Century Avenue on the South and Oakland Avenue (service drive) on the North by the construction of a storm sewer line and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property in the area. The estimated cost of such improvement is $13,980.20. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Clerk Dated: October 5th, 1982 PLEASE NOTE: FORIORIAGAINSTTTHE PROJECT. IN ORDER THAT IYOUR CO A COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. —C/Z1 PROJECT DATE 0 i BID TABULATION CITY OF HUTCHINSON 82 -49 (Storm Sewer Line & Appurtenances) October 26, 1982 - 2:00 P.M. BIDDER Juul Contracting Co. Hutchinson, MN 55350 SURETY I AMOUNT $8,513.10 DELIVERY 4z --d (612) 587 -5151 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO MAYOR AND COUNCIL FROM KEN MERRILL PARKING ASSESSMENT NOTICE RESPONSES Wilma Kern questioned letter clarified for her - city is charging only based on shop and not on residential Ben Piehl reviewed data "thought cost was too high" 1st Federal Asked to have parking required reviewed - check found to be correct. Janousek Cafe Thought there should be some parking credits - reviewed and adjusted to 2 parking credits. West Central Office Stated could not afford the assessment and would be closing office - told Larry Long even if office was closed the assessment would be based upon last use of building. M. Henke Carol Cafe Thought parking credits given ( 2 ) were not correct - reviewed and by definition were found to be correct Duane Petersen Madsen Petersen building adjusted parking credit to 14 Army Recuiter building lot 4 bk 50 felt sq footage used was incorrect - reviewed no adjustment made. Tri County Adjusted parking required by use of building area also adjust�d parking provided Nemitz Paint Believes parking need too high - reviewed and no adjustment was made Hutchinson Sewing Adjusted parking required to reflect useage as a wholesale operation Brinkman Studio Feels incorrect sq footage used not all retail space J & J Findings Believes parking credit is incorrect and asks to space classified as a furniture store rather than retail space Wendroff Insurance Adjusted for parking and valuation on 50 % of the building THE FOLLOWING REQUESTED REVIEW BELIEVING THE CREDITS WERE INCORRECT Hagar Jewelry Asked for an increase of spaces to 3 — reviewed and not adjusted Dr. White Reviewed but space of 1 credit was only allowed Gary Peterson Lot 7 & 6 bk 44 Adjusted parking to 24 provided Doug Dobratz Adjusted parking credits to 5 Former Tin Pan Deli Jim Reid Reid Realty Asked for credit of parking — reviewed and found not to be zoned for parking no adjustment made. Dr. DeKoster Adjusted Parking credits to 7 Carlys Shoes Adjusted parking credits to 3 McCombs Knutson Adjusted parking credits to 3 Jandys Adjusted parking credits by 1 Roger Meis Adjusted parking credits to 8 Steve Schramm Adjusted parking credits to 20 Yetzer So. Store Adjusted parking credits to 44 Ray Kamrath Adjusted parking credits to 1 — Insurance building Chamber of Commerce Adjusted parking credits by 1 Vet Clinic Adjusted parking credits to 9 provided and 10 needed Mel Zimmer Reviewed but did not adjust parking provided Hutch Telephone Adjusted Main Motors Adjusted 1st National Bank Adjusted Meade Service Reviewed used for Quade Adjusted for Parking provided parking credits to 13 parking credits to but did not adjust for vacant lot as not being parking vacant lot to reflect proper number of credits E 0 PUBLISHED IN THE HUTCHINSON LEADER, HUTCHINSON, MINNESOTA, ON THURSDAY, OCTOBER 14TH, 1982, AND ON THURSDAY, OCTOBER 21ST, 1982. PUBLICATION NO. 2992 NOTICE OF HEARING ON PROPOSED ASSESSMENT DOWNTOWN PARKING ASSESSMENT ROLL NO. 1S2 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota October 11th, 1982 Notice is hereby given that the Council will meet at 8:00 P.M. on Tuesday, October 26th, 1982, at the Hutchinson High School Cafeteria (enter west door off of west parking lot), to pass upon the proposed assessment for the acquisition and improvement of Downtown Parking for the parking district described in Ordinance No. 616. The proposed assessment is on file for public inspection at my office. Written or oral objections will be considered at the meeting, but the Council may consider any objections to the amount of the proposed individual assessment at an adjourned meeting upon further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes, Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk; however, no appeal may be taken as to the amount of any individual assessment unless a written objection, signed by the affected property owner, is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The total cost of the improvement is $1,250,000.00. Kenneth Merrill Assistant City Clerk Hutchinson, Minnesota s b- p't;71982r�tT� A 544 Harmony Lane Hutchinson, Minnesota October 20, 1982 city of Hutchinson Attention: Mayor and Clerk Hutchinson, MN 55350 Gentlemen: T hereby submit this objection to the proposed assessment, assessment roll No. 152. I object to this assessment both upon the legality of the assessment procedure and on the amount of the assessment levied against my particular property. Your property description submitted to me as my property is "22' S of N 18' & 22' N of S 4' Lot 2, Block 8, S 1/2 City ". Yours very truly, Martin C. Luedtke , -- VI Hassan Valley Lodge ,# 109 148 South Main Street Hutchinson, kdnnesota 55350 Fh OCT 1982 N RwFiYFI) City of Hutchinson 37 Washington Ave. W. October 19, 1982 Hutchinson, F nnesota Hutchinson City Council: Re: Hearing on Proposed Assessment for Downtown Parking We want to go on record as an establishment that is in agreement with the city that parking is necessary for the success of downtown business. We find it hard to justify that our property is assessed 27 parking spaces and also the amount of $ 11,101.19. The following business places at their peak hour of business would never require a total of 27 parking spaces; Spencer's Shoes Dr. Juffer's Brown's Floral H & R Block maximum 4 spaces maximum 3 spaces maximum 3 spaces maximum 4 spaces With liberal and unbiased thinking, we can't imagine more parking spaces necessary for our tenants, than the numbers listed above. Should this parking program be accepted, it is obvious that the expense will be passed on to the tenants in our building. Our concern is for the survival of our tenants as well as the survival of all downtown business. To re— emphasize, we are in agreement with downtown parking, but in dollars and number of parking spaces that we can justify. eer ietoe Grand 0 41 • 2jt F678s J -- GC- 1598 "2� L1 �/ L' 0 CITIZENS 13ANK N 6Y.. & TRUST CO. 92S2bdE2ZZ12�VI October 5, 1982 FOR YOUR INFORMATION Mr. Gary Plotz, City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Mo., 55350 Re: Legal Descriptions: S 16' Lot 1 6 N 9' Lot 2, Block 12, 5 1/2 City N 50' of Lot 1, Block 12, S 1/2 City Lots 7 5 8, Block 12, S 1/2 City Dear Mr. Plotz: This will acknowledge receipt of your October 1st letter with respect to the proposed assessments on the above described properties presently titled to our bank. In reviewing the letters directed to our bank, it appears that the parking requirements total 52 spaces and that parking has been provided for 22 spaces under the three descriptions above. We are assuming that the total parking re- quirements for the bank would consequently be 30 spaces. It is only fair to point out to you, the Mayor and City Council, that cur- rently the block in which the bank is located does not have any customer parking and, consequently, it is anticipated that our bank will be appearing at the next scheduled Tax Equalization hearing as designated.by the city to review the Asses- sor's property evaluation of our bank property. Currently, we are listed as the seventh largest taxpayer in our city. Given the lack of parking and the deterioration of downtown Hutchinson and the single purpose type building currently occupied by the bank, it would seem that a valid approach would be a reduction in the property valuation in that the bank is not receiving equitable treatment for its needs insofar as customer par- king which is also very directly related to the 2 -hour parking ordinance which is totally incompatible to the operation of a bank in a downtown environment. ery truly yours, Ir Burich /President IB /lm 102 MAIN ST. SOUTH • HUTCHINSON, MINNESOTA 55350 • PHONE: (612) 587 -2233 Oct. la, 1982 AWD0TIOB: CITY M KRK Hutchinson, Minn. xS: AJnN'lUwH PARKA14G ASSKSSMENT we are OPPOSSKD to the PAi#RiNG UJ1S at Ptt0pra: Y OnNnRS KXPh %SKj ,�\s o OPT7982 w w -R�J 1,1,:D v Ln Record high UNdiPLOYMiNT - 1609000 people in MPNN SUTA, (t1D'Xt1InSUH iNCLUDKD) with no jobs, results in DMMOING SALES - NOT LACK OF PARKING LOTS: Another HINDtRLNCS for DOwN7UwN is the MALL draining business from us; Just in Sunday's paper Oct. 170 1982 there is a large article referring to the DKCRtsAS[.D SALES - KSPSCIALLY FOR SMALL bUSINKSS. We CAN'T take on this ADDED KXezaiSK that CITY COUNCIL IS "DRUMMING UP" for us. After the ME-17EKS were xEI-LYBD, PROPKRTY OwNKRS TAXES WENT UP; Now YOU want PROPKRTY OwNhHS to pick up the tab of your IRRoSYONSIM SPtsNDING on PARKING LOTS when the parking spaces in front of our stores sit empty No one on the Council owns property on DuwNTUnN MAINS so why should it be only your decision to spend our money? The owners of the S at L YikOJnCT don•t even want to spend their own money on their own business venture unless they have a guarantee from the CITY to pick up their expense if it fails. Is this where the PARKING LOT MWAY wi 11 go? When I talked to Gary Plots last week I found out that DOBRATZ, on the same block as my store, BUT uNLY SIX TIMES LARGER. is only being assessed for Tw0 parking places. I am being assessed for FIFTjsm parking spaces. Wtff DO YOU FAVOR A SELKCT FKw7 THOSE; FAVORS YOU HAND OUT MAKK IT TOO TOUGH ON US TtiAT HAVE TO rAY FOR MitsTi. J a J FINDINGS 25 NORu MAIN STREET ttiv SOH. Q-(ltiL/ oaa Rustot cc Mayor James DeMeyer E OCT 1982 CD �vED \r9 8y\ . October 12, 1982 City Clerk Hutchinson, MN 55350 Subject: Proposed Downtown Parking Assessment: I am protesting this assessment because I don't need any additional parking. 1. I have a parking lot that holds 20 cars more than enough for my business. 2. The street on the west side of my building holds 8 cars. 3. The street in front of my store holds 4 cars. This totals 32 cars more than I need. In my business my customers only stay about 5 minutes, not like a grocery where they spend an hour or more. Also 2 am against the destruction of good repairable buildings just for parking when there is vacant land available. To lose a retail building is a loss for all retailers in the area. If a charge for parking is needed, charge only those that didn't plan ahead and provide their own parking lot. A concerned retailer, i ,A ! � A. R. Kramer Coast to Coast —,f/ , Dobratz Incorporated 9 :;orth Main Street Hutchinson, Yinnesota 55350 October 19, 1982 City Clerk The City of Hutchinson, Vinnesota dear Sirs In regard to the assessment roll 4152, county parcel -14360 city d;31- 119 -29 -15 -0610. Property description; N42' of Lot 6, Plock 49 2z City; Dobratz Incorporated is objecting to the amount of this assessment on the preliminary notice dated October 12, 1982. OCT 1982 p o PECEjV. ro 0-WP)dvt- Richard S. Dobratz President DR. W. W. WHITE DENTIST 107 FIRST AVENUE SOUTHWEST c� HUTCHINSON, MINN. 55350 PHONE 896 -1615 Oct. 19, 1982 C- Gentlemen: 4 In regard to Tqy parking assessment for my office----E2.6 of lot 5. Block 9, Sz City Your assessment of $2562.08 based on the square Your footage of my office building may be reasonable, but I should be credited with two (2) parking spaces, against the responsibility for five (5). Ile routinely park 2 cars in there every day and cannot see why, you only credit for one (1). Sincerely, 4 /� G, F, NEMITZ' SONS ARTHUR J. BENJAMIN. Prop. 7" ft apd[" PAINT. PAINTERS' SUPPLIES IS FIRST AVENUE SOUTHWEST PLATE. WINDOW WALL PAPER. VARNISHES SAFE" GLASS OILS Hutchinson, Minnesota Q MIRRORS 2021 222 h cTp ocT�ys2 N r v \ �, /��ki�%N ► t �` '�-rX o RECEtVY'.D BY � — v `i e vvf� a� �/� D c�"a�,{'vircu I l l�t� ,Q -� C'�-v� ,,�at,�t� (,f'ttit -v� � G�-% -, ��-� ✓t/r�,l/t�'` 5 a� f a4-4 �- old Pit G. F. NE`.:ITT SC),'. - 35 Filsl Are. 5. W. - PR 587 -25 Hu %hies — ina.55350 � �'�• `�y�(/1 fQL� 9 0 Swanke Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 587 -4999 October 15, 1982 Gary Plotz City Clerk Hutchinson, MN 55350 Dear Mr. Plotz: Re: Proposed Assessment, Downtown Parking Assessment Roll No. 152 ``� 13141516\ OCT 1982 F?ECEIVF4 This letter is to notify you that as a property owner in Hutchinson, MN, I object to the proposed assessment of the downtown parking, Assessment Roll No. 152. I feel the method of assessing is unfair to the property owners off of Main Street; and in addition, find that no additional downtown parking needs to be provided at this point. If the City decides to adopt the assessment plan, I will appeal to the District Court pursuant to the Minnesota Statutes, Section 429.081 as per procedure. ,A'ames A. Swanke President JAS:imk B ® K OIDSMOBIIE POI�mAC Swanhe Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 587 -4999 October 13, 1982 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Attn: Cary D. Plotz Re: Downtown Parking Dear Mr. Plotz: 12 tj �� \ - Nd pv I have reviewed the assessments for the downtown parking district received from the City of Hutchinson. According to the current plan our business requires 80 parking stalls of which we supposedly have 58 credit backs for a shortage of 22 spots. It might be interesting to know that on any given day the most parking ever required at our peak would be 20 parking spots for all customers and an additional 15 for employees, which is far short of the 80 recom- mended. However, we have acquired the Krasen property for additional parking and have removed the Buster Building so I would assume there will be no assessment since we will provide our own parking. Secondly, it would appear to me that the City Council is going about the parking assessments in the wrong manner. The City of Hutchinson did not have a parking problem. What they have is a lack of business with the downtown. Concerted efforts relative to parking asseagreents should be diverted to creating or supplementing new businesses in the downtown area. On any given day a customer can find all kinds of parking in downtown Hutchinson. Why the Council continues to dwell on an archaic problem is beyond my comprehension. Sincerely, es A�jr„� resident JAS Doom The to Savings, Service & Satisfaction su® x • OLDSMOBILE pp I % A /�•�,.a.. -�� iTiLc.'z �'�'CiJ� c/ � �'CJ2f -1t� -� � 0 r..,' n fL`�.�,,� � -.r c Ci �o�,x7�/ �'avice� /Ja•SZ�i c.fy N.. c; -.) rc ,-c c i No 23 000 V OCT 1982 fYv��GI,hSCn /��n.SS35� OS- ,g—s- -7 - 266/ TO: James DeMeyer, Mayor City of Hutchinson, and City Clerk RE: 1982 Improvements - Parking COUNTY PARCEL NO. 40 CITY NO. 06- 116 -29 -03 -0100 PROPERTY DESCRIPTION: Lot 10, Block 6, S 1/2 City The undersigned, as an affected owner of the above property, objects to the amount of his individual assessment. The owner also objects to his assessment on the further basis that said assessment is unlawful, arbitrary and unfair. i �Ic son rCT1982 0CI iy&2 RECEIVED BY. 0 TO: James DeMeyer, Mayor City of Hutchinson, and City Clerk RE: 1982 Improvements - Parking COUNTY PARCEL NO. 4244 CITY NO. 06- 116 -29 -03 -0460 PROPERTY DESCRIPTION: S 7' of Lot 2 & N 22' of Lot 3, Block 12, S 1/2 City The undersigned, as an affected owner of the above property, objects to the amount of his individual assessment. The owner also objects to his assessment on the further basis that said assessment is unlawful, arbitrary and unfair. Walt Kelly QUALITY FURNITUR FUNERAL DIRECTOR Q U AS T'S ESTABLISHED 160I HUTCHINSON, MINNESOTA Oct, 25, 1982 Gary Plotz, City Administrator City of Hutchinson Hutchinson, Minnesota Dear Sir: This is to inform you that at this time we are opposed to the parking assessment of our cormercial properties. AssessmentRoll No. 152 Parcel No. 4260 in the amount of 75055.20 Assessment Roll No. 152 Parcel No. 4250 in the amount of 73020.51 AssessmdntRoll No. 152 Parcel No. 4264 in the $mount of y6485.95 Economic condition, the lack of unity among the downtown merchants, lack of confidence in the City Council and the welfare of our tenants has led us to this Recision. ZS�ipr r _ast � Esther B. Quest p..S °89 N co 8'i y� 631 :�'adson Ave. Hutchinson, !Zinn.. October 25, 1982 To the City of Hutchinson City Clerk's Office This is to inform you of my objection to the Downtown Parking Plan. First, the entire concept of the Downtown Parking is neither necessary or feasible at this time, due to the economic conditions. There is also no lick of parking spaces at any time of the days Secondly, the manner of assessing each property owner is wrong, especially in the allotment of spaces.. Thirdly, the law gives right of easements, permission of trespass, right of rental property. You do not take this into consideration.. Fourth, Some that will use most of the adjacent parking places are not assessed. This unfairly places more assessment to the rest of the concerned businesses.. Sincerely, Milburn H. Henke Owner of 5.1/3 of Lot 1 9lock 50 N. a City � �fl • . ,vv2�244 627? ti 1982 t CITY OF HUTCHINSON I REcUVED C -0 MR GARY PLOTZ IRE: PROPOSED PROPOSED PARKING ASSESMENT IAM,WRITING THIS SHORT NOTE TO EXPRESS MY OBJECTION TO THE NEED FOR ADDITIONAL PARKING AND THE UNACCEPTABLE AMOUNT BEING ASSESED 1 -OCAL MERCHANTS. I DO NOT OWN THE BUILDING PRESENTLY OCCUPIED BY SEARS BUT AN TOLD MY RENT WILL INCREASE BY $260.00 A MONTH IF THE ASSESMENT IS PASSED. AS A SEARS FRANCHISE OWNER I HAVE THE OPTION OF LOCATING WHERE I WANT. I MOVED DOWNTOWN A YEAR AGO TO ESCAPE 'THE HIGH COST OF PARKING IN THE SHOPING CENTER. I DO NOT PLAN TO, NOR WILL I PAY THAT KIND OF RENT INCREASE FOR PARKING THAT IS ONLY NEEDED IN NOVEMBER S DECEMBER. THAT IS EVEN OUESTIONABLE! IF THE PARKING ASSESMENT DOES 60 THROUGHt YOU CAN COUNT ON SEARS IRE- LOCATING OUT OF THE DOWNTOWN AREA. I HAVE AN OPTION OF RELOCATING ON HIGHWAY 7 E THAT IS GOING TO LOOK FAVORABLE IF YOU APPROVE THIS ASSESMENT, , SINCERELY SEARS AUTHORIZED R JA A CATALOG MERCHANT SEARS CATALOG. MERCHANT 1 -2660 R O3ZRT J.AQUA PLAZA 15 S/C HU T CHINSON, MIN 55350 October 25, 1982 3242526 ?7 ti n� 4 289 n° OC. M2 �w p RECEIVED N o. BY__. nw/ To The fiutchinson City Councill Ian writing this letter in opposition to the Downtown Pa's Issue. I feel we have enough parldng space in the downtown area and don +t need to tear down buildings to make more. I want to remain competitive with the plaza and 1P-1 . merchants.- and need to keep uv or--,rhsad down to do so. Adding ],lore parking arould only raise rW rent., which would then be reflected in my pricese gincere4.. RV Vishl e Wp gayws BA;rbe Shop - • • TO: FROM RE: DATE AMERICAN LEGION HUTCHINSON POST NO. 96 fERIC1 ell,Ga City Council Hutchinson, Minnesota American Legion Post 96 Hutchinson, Minnesota Off- Street Parking Assessments October 25, 1982 u OCT 1982 REC EIVED The Executive Board of the American Legion Post 96 met on October 14, 1982 to discuss the proposed assessment for public parking facilities in down- town Hutchinson. According to a letter we received from Gary Plotz dated October 1, 1982, the Hutchinson American Legion Post 96 is required to have 91 parking spaces; we currently own 16. It is also our understanding that there is a proposal to assess our organization $28,250.93 for the shortage of 75 parking spaces. We are hereby entering a formal protest of these assessments based on the following considerations: 1. It is not clear to our organization, or perhaps to the citizens of Hutchinson, that we need $1,250,000 of additional downtown parking. 2. As a social club, where our facility is used primarily in the evening hours, we have experienced no difficulty in providing adequate private and on- street parking for our members. 3. The American Legion Post 96 currently has an agreement with Faith Lutheran Church whereby we maintain their parking lot for the benefit of our use in the evening hours. These parking spaces have not been taken into consideration in the proposed requirement. 4. It appears to be fiscally irresponsible to be considering a cost of nearly $400 per parking unit, based on our assessment and required parking shortfall, to obtain additional downtown parking. AMERICAN LEGION POST 96 - EXECUTIVE BOARD PARKING ASSESSMENT COMMITTEE ej F. W. Schaefer, ComnInder And LeRoy M. Pshfeld, Fi ante Officer c AndfX�i Samuel —L. Flom, Membership Chairman Cushman K. D. Wnar, etal 1621 River Road East Minneapolis, MN 55414 October 25, 1982 City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Re: Public Hearing -1982 Improvements -- Parking Assessment Roll No. 152 Gentlemen: This will advise that I represent the owners of the following property: Lot 5, & S 9' of Lot 4, Block 42, N 1/2 City The owners have advised me to strongly protest the proposed assessment to the property owners as set forth in your communication of October 12, 1982 signed by Mr. bLerrill, Assistant City Clerk of your City. Our property, which is an operating service station, is leased to Mr. Emil Rix who advises that we have sufficient off - street parking in our own facility to accommdate all needs of our patrons and the additional parking would in no way serve any useful purpose for us. We therefor oppose strongly the assessment and wish to go on record as doing so. /eb Yours truly, Cushman K. D. Minar cc: . Owners - Lot 5, & S 9' of Lot 4, Block 42, N 1/2 City Mr. Frail Rix, 104 North Main Street, Hutchinson, MN 55350 A) _1 Dear Mr. Mayor & Council members: • Hutchinson, MN October 26, 1982 ()CT 1982 0 JZECZrV4_ Br ') I am writing this to express the feelings of Mr. Cush Minar and Eugene Erickson (my landlords) as well as myself. We are against any assessments as far as parking lots are concerned. We do not believe we should be taxed for lots which will not benefit us as we have plenty parking space of our own for our small business. I might suggest that our fair city doesn't need any more property taken L'vct- off the tax rolls. If you survey the present lots, they are rarely eve1Y fr"N full. The only two times I've seen them full is during "Arts and Crafts" and Crazy Days- and I would question Crazy Days. I would suggest that this is still "farming community" and we do not have to keep up with the Twin Cities, or for that matter, downtown Hutch shouldn`t be concerned about the two shopping centers and their parking lots where you can wAlk one -half a mile to where you want to go. In conclusion I would say that the merchants that have a surplus of money might rent some of space out at the shopping centers and they'll soon realize that our "poor little downtown" isn't so bad after all. Thank you for your time and interest assessments! I remain against any more parking Sincerely, Emil Rix Cush Minar Eugene Erickson October 26, 1932 City of Fntchinson 37 Washington Ave. West Futchirson, Mn. 55350 To Whoa It May Concern. 8r �� This is to inform you that we are opposed to the assessment of $733.66 for parking, on our property, at Lot 5, Block 32, N. 1/2 City. GME /fir Sincerely, rc r' '! 2) Geraldine M. Elliott Kentucky Fried Chicken 206 N. Main Hutchirson, Mn. 55350 _r 0 0 i 0 City of Hutchinson 37 Washingtcs Ave. West Hutchinson, Ma. 55350 To Whom It May Concern: This is to inform Sou $1016.05 for parking, 42, N. 1/2 City. B OC/ j r October 26, 1982 that we are opposed to the assessment of on our property at b 48' of Lot 1, Block Sincerely, Bennie 0. Carlson, DVM 146 v. Main Hutchinson, Mn. 55350 2627pg� c OOi �ge2 ZL October 26, 1962 City of Hutchinson 37 Washingtnn ..ve. West Hutchinson, b% 55350 To Whom It May Concerns The Asseacment on this parking problem seems to be ouite complex as I hear about it. I would like to come to the hearirZ this eve- ning but previous commitments make that impossible. Therefore, I will list some of my questions here. eho has set up the formula to assess each business for this narking? Why die the;, not go into the business and show the owner /operator how it was being done? Is there anvthinp in the formula for assessment as to the tspe of business and itel needs in eg_nersting aaximum to minimum park - Ing problems? On a personal basis,in my business I do not generate more than 1 -3 cars narking at any one time during the eov. I have five narking places in the front of my building. I use two places for myself and my help. I have ,15 parking places on the side and rear of my building if they aren't crowded and about 20-.22 if they are crowded. I have trouble keening people not connected with my business from parking on my property and have requests from three people that regularly park there every day at no expense to them. If this assessment is made, can I rely upon the city to enforce a no parr ing regulation on my property? And, can I tht start charging rental fees for these parking spacest Why is the assessment higher for my business (with a lot of private parking space and small demand because of the nature of the business) than it is for a fast food establishment with its much greater demand for parking? BOCO nc C 7982 Sincerely yours, �] Bennie 0. Carlson D.Y.A. 146 N. Alain Hutchinson, MN 55350 • 0 ee r C--p/, / yfl- " z ��J� 41jtljl, ��T 582 s,�LI Y By Fll ti UJ u v wtc�L [-�,c Y,�o -uJ o,w7� ��uh.,• c� Lc��,,�. �tt -t %�,. j S�-��. 0 .�z Cc.e- L� � �—r%C Cu�al.�- a�xj..� � �. ` jlC /c��/ Lodge No. 2427 Benevolent and Protective Order of Elks 725 Washington Ave. E. P.O. Box 272 HUTCHINSON, MINNESOTA 55350 October 15, 1982 Mr. Cary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, MN 55350 Dear Mr. Plotz: a�92p21�P3 Q OCT 1982 RECEIVED BY,__� In response to your Notice of Hearing on Proposed Assessment for Downtown Parking, publication No. 2992, the Board of Trustees of Hutch Elks, Inc., owners of property described below, do object to the proposed assessment roll No. 152 concerning the proposed assessment for the acquisition and improvement of Downtown parking for the parking district described in Ordinance No. 616. Sincerely, Arle Schcllle_cVht Chairman of the Board ds Property Description: Lots 6, 7, S 8, Block 47, N k City GARY L. PETERSON Public Accountant 117 1st Avenue N.E. Hutchinson, Minnesota 55350 Telephone: (612)879-2210 October 21, 1982 City of Hutchinson 37 Washington Ave. W Hutchinson, MN 55350 Attn: Kenneth Merrill Dear Mr. Merrill; 0 �. I received a letter concerning the proposed assessment for downtown parking for Riverview of Hutchinson, Inc.. The letter states a net parking need of 3 resulting in an assessment of $4,545.67 or $1,515.22 per parking spot. In a letter from the City of Hutchinson on January 14, 1981 our net parking required was listed at 17 and the per spot assessment was stated at $355.00. What criteria is used to determine our net parking need? Why is there such a large difference between proposals from 1981 to 1982? In discussing this proposal with other affected businesses, I found the assessments per spot ranged from $450.00 for a downtown retailer to $769.00 and to $1,515.22 for our assessment which is a block and one half off main street. Publ- ication #2992 states a written objection must be filed with the City Clerk prior to the hearing in order to keep our appeal options open. Please see that this letter is filed with the City Clerk. This letter is intended to be a written objection to the assessment. I£ you have any questions, please feel free to call. Thank you for your time and cooperation. Very truly yours, Gary L. Peterson Secretary Riverview of Hutchinson, INc. GLP /ms y a�T1982 October 21, 1982 N V� SIRS, This is in regard to the parking lot assessment to our property. I have a few objections. First, the parking lot behind our building holds no more than 20 cars, we are being assessed 37 spaces. Second, our customers entrance Is on main street not the alley. Our building would have to be remodeled to accomadate a customer entrance off the alley. Since the parking lot was put in, it has been used little if at all by our customers. The use we do get out of the parking lot amounts to 2 or 3 spaces during the week ( 5 evenings) and 4 or 5 spaces on the weekend (2 evenings). Free parking on main street had little effect on our business because we open after five p.m. when parking was free anyway. Also, we are one of the few places open on main street after five p.m. What it all boils down to is I feel $12,373.35 is a high price to pay for a few parking spaces for ou employees who got along without them for 14 years. Respectfully, John A. Buyta J'Pizza Garten Hutchinson, Minnesota Meade's m Station 0 T 1982 1re EFf'r'ti ED ru By HUTCHINSON, MINNESOTA — haw nn J�?43-j ��, -�� %,✓ 7v �,vC y`7 tJ /YE�L�(.t /c / -✓ yLC /n l �- 3 s� Everett A. Riesberg, Owner Rhone$39-6M STAR SURPLUS STORE GOVERNMENT & COMMERCIAL SURPLUS CLOTHING • FOOTWEAR • SPORTING GOODS 118 Main Street North 2)2122232 HUTCHINSON, MINNESOTA 55350 w,�19 y2 1 L (3CI1982 Cctcber <i, cc• N i CEIVED City Council City Of FutchinEon,1.!n. Gentlemen; Ref:- kssessment Roll Na:.ber 1_�2 Ordinance Number olo 1562 Improvements - Parking County Parcel 4c1�'; City No. :1- 117 -29 -14 -0410 Property i:iscripition Ni of Lot 4 Block 4L 12 7-1 City -1C years ago I establishA d a s-all business at 116 orth I'ain Street. not considered havine Need (as you more parkiirg, and I dent feed it n, I o_'ect to being told my needs in but successful In that time I have have implied) for YU . my business, especially when a proposed assessment cf wSGo4. is attached. My Reasons For Objections: Reason I. The closest proposed parking lot willbe L blocks from my business and there is no way of determening how that can benefit me. Reason 2. 11"unicipal Off Street Parking that we have is adequate to acco--- Iodate cars of Business People, their Employees Ect. (an observation of present Yunicipal Lots) Reeson 3. I am aware of a small group of business rren who think Off Sheet Parking will is ^:pvcve their business,7;hat it will do for sure is increase their rent or taxes. I think these people should provide for their own parking and not expect taxpayers to pay the bill. Reason 4. Destroying sound,productive ,strfactures for parking(and freeparking at that is a shame and a waste of taxpayers money. I refer to the Masonic Temple Building and to the farmer Plowman Garage Building corner second avenue and Hessen street. 'Taxpayers should be informed as to parcel and cost of purchase before Purchase is made and not just notifying in Futchinson Leader under "ro 7:hom It May concern" - ccntinued - // , jj�, :j . 0 0 Continuation Reason For Objections: Reason 5. I have lived in Fuicnirson 6E years and have never had trouble finding car}ine on Main Street on a normal business day. If this Assessment Roll T'c. 152 is adopted I will consider it a typical example of Government Waste. Very truly yours, Everett h. Riesberg NAME COUNTY 11 BLOCK LOT M'KET VALDISTANCE ADJUST PARKING PARKING NET NEED OOST BASE C>;ST BASE TOTAL FACTOR VALUE NEED PROVIDED VAWATTON PARK REQ. CXST $ SUNNY'S ANTIQUES 4310 32 3 20700 .25 5175 5 4 1 238.4513 278.8104 517.2617 Ci1AM3FR OF Cl4lERC 4311 32 4 48800 .5 24400 12 4 8 1124.292 2230.483 3354.775 ABBOTT ELECTRONICS 4312 32 4 32700 .5 16350 11 3 8 753.3678 2230.483 2983.851 KENTUCKY FRIED CK 4313 32 5 68150 .5 34075 18 21 -3 1570.092 - 836.431 733.6610 'M MICAL OFFICE" 4314 41 5 119600 .5 59800 24 26 -2 2755.437 -557.621 2197.816 VET CLINIC 4315 42 1 32000 .5 16000 10 9 1 737.2407 278.8104 1016.051 DRY CLEANERS 4316 42 2 81650 .5 40825 27 3 24 1881.116 6691.450 8572.565 QOADES 4317 42 3 105150 1 105150 48 0 48 4845.054 13382.90 18227.95 QAX 4318 42 3 53950 1 53950 22 0 22 2485.883 6133.829 8619.712 SURPLUS 4319 42 4 20600 1 20600 8 4 4 949.1974 1115.242 2064.439 CARPET STORE 4320 42 4 24350 1 24350 17 0 17 1121.988 4739.777 5861.765 STANDARD STATION 4321 42 5 46000 1 46000 8 8 0 2119.567 0 2119.567 CARL SON PHARMACY 4322 42 6 77500 1 77500 15 9 6 3571.009 1672.862 5243.872 LAKE, DVA RES 4323 42 7 0 0 0 0 0 0 0 0 0 QUADES 4324 42 8 9500 1 9500 0 26 -26 437.7366 - 7249.07 - Ql1.33 MCLkOD 00 RES 4325 42 9 0 0 0 0 0 0 0 0 0 COLD STORAGE 4326 43 3 269400 1 269400 17 24 7 12413.29 - 1951.67 10461.62 LIQUOR STORE P LOT 4327 43 4 0 0 0 0 0 0 0 0 0 AUTO PARTS & ACCT 4328 43 5 77600 1 77600 46 0 46 3575.617 12825.28 16400.90 HOME & BEAUTY STOP 4329 43 6 5600 1 5600 1 0 1 258.0342 278.8104 536.8446 MOBILE STATION 4330 43 6 45800 1 45800 8 2 6 2110.351 1672.862 3783.214 LIQUOR STORE 4331 43 7 0 0 0 0 0 0 0 0 0 RAILROAD PROPERTY 44 3 0 0 0 0 0 0 0 0 0 RHODE HOME 4332 44 5 0 0 0 0 0 0 0 0 0 MIES ROGER 4333 44 5 0 0 0 0 0 0 0 0 0 dbRVIEW OFFICES 4334 44 6 80500 1 80500 26 23 3 3709.242 836.4312 4545.673 SMULTL 4335 44 7 0 0 0 0 0 0 0 0 0 SC-H" VACANT 4337 44 9 8950 .5 4475 0 20 -20 206.1970 -5576.21 -5370.01 S(HRAMM STORAGE 4338 44 10 19100 .5 9550 2 0 2 440.0405 557.6208 997.6613 MIICM.E ELECTRIC RE 4339 44 10 110550 .5 5525 1 0 1 254.5784 278.8104 533.3888 SaiRAM4 4340 44 10 6050 .5 3025 10 0 10 139.3846 2788.104 2927.489 ELKS,LAUNDRY & REP 969 47 6 158000 .5 79000 62 42 20 3640.126 5576.208 9216.334 RAILROAD PROPERLY 47 10 0 0 0 0 0 0 0 0 0 BODY SHOP MOEHRING 4341 48 1 45800 1 45800 17 15 2 2110.351 557.6208 2667.972 VACANT LOT STORAGE 4342 48 2 19000 1 19000 0 0 0 875.4733 0 875.4733 JANOUSEK RESIDENCE 4343 48 3 0 0 0 0 0 0 0 0 0 MOE}IRIfj 6d1 & JAME 4344 48 4 100750 .5 50375 34 13 21 2321.156 5855.019 8176.175 SAME MOTORS 4345 48 5 14350 .5 7175 0 0 0 330.6064 0 330.6064 PAUL9DN PARKING LO 4348 48 6 8500 1 8500 0 14 -14 391.6591 - 3903.35 - 3511.69 HARDWARE HANK 4346 48 7 67300 1 67300 35 28 7 3101.019 1951.673 5052.691 fM PLBG & HEATING 4349 48 8 12600 1 12600 1 0 1 580.5770 278.8104 859.3874 VACANT 4350 48 8 6600 1 6600 0 0 0 304.1118 0 304.1118 BREIZKE MACH LOT 4351 48 9 20650 1 20650 0 30 -30 951.5012 - 8364.31 7412.81 DOBRATZ RESIDENCE 4352 48 10 0 0 0 0 0 0 0 0 0 SYTSMA RESIDENCE 4353 48 10 0 0 0 0 0 0 0 0 0 TOMAASHEX PRODUCE 4354 49 1 48300 1 48300 1 0 1 2225.545 278.8104 2504.356 LIEPKE AUTO REPAIR 4355 49 1 29750 1 29750 11 0 11 1370.807 3066.914 4437.721 BRETZKE VACANT LOT 4356 49 2 0 1 0 0 0 0 0 0 0 BREIZKE VO TECH 4357 49 3 81950 1 81950 14 0 14 3776.055 3903.346 7679.400 THEATRE 00 4358 49 4 186650 1 186650 68 0 68 860003 18959.11 27559.48 PIEHL OFFICE 4359 49 6 37500 1 37500 6 0 6 1727.908 1672.862 3400.770 >� DOBRATZ FURNITURE 4360 49 6 74250 1 74250 7 5 2 3421.257 557.6208 3978.878 BATH BOUT CIP BANK 4361 49 7 57950 1 57950 15 3 12 2670.194 3345.725 6015.918 BARBER SHOP 4362 49 6 35150 1 35150 11 0 11 1619.626 3066.914 4686.540 CABLE TV BACK DOOR 4363 49 7 66950 1 66950 n 5 22 3084.891 6133.829 9218.720 HARTWIG DRESS SHOP 4364 49 8 42100 1 42100 15 0 15 1939.865 4182.156 6122.021 GIFT SHOP 4365 49 8 30900 1 30900 15 0 15 1423.796 4182.156 5605.952 CL0nfI G STORE 4366 49 8 36050 1 36050 8 2 6 1661.095 1672.862 3333.958 JANOUSW CAFE 4367 49 9 29500 1 29500 13 2 11 1359.287 3066.914 4426.202 WEST CENTRAL OFFIC 4368 49 9 43000 1 43000 13 2 11 1981.334 3066.914 5048.249 ZIEMER GROCERY 4369 49 9 23900 1 23900 7 2 5 1101.253 1394.052 2495.305 OlV ERCIAL VACANT 4370 49 10 12050 1 12050 2 2 0 555.2344 0 555.2344 TIN PAN DELI 4372 49 10 35900 1 35900 32 5 27 1654.184 7527.881 9182.065 2224000 394 102476.5 109851.3 212327.8 DOLLAR TO VAUJAT'N VALUAT'N VALUAT'N VALUE PARK PARK PARK DOLLAR FACTOR SPREAD VALUE 1 VALUE 2 VALUE 3 FACTOR VALUE 1 VALUE 2 VALUE 3 TO SPREAD 375000 2224000 1806280 4108175 .0460775 394 391 560 375000 278.8104 NAME omit L?<m Lor M'KET VALDISTANCE ADJUST PARKING PARKING NET NEED OOST BASE OOST BASE lUrAL FACTOR VALUE NEED PROVIDED VALUATION PARK REQ. OOST $ DAIRY QUEEN 4373 50 1 35000 1 35000 5 12 7 1612.713 - 1951.67 338.960 CAROLS CAFE 4374 50 1 58100 1 58100 12 2 10 2677.103 2788.104 5465.207 VISION CENTER 4375 50 2 47000 1 47000 13 0 13 2165.643 3624.535 5790.178 BEAUTY SHOP 4376 50 2 35650 1 35650 12 2 10 1642.663 2788.104 4430.767 YETZER FURNITURE 4377 50 3 99100 1 99100 8 5 3 4566.280 836.4312 5402.711 CARLY'S SHOES 4378 50 3 35100 1 35100 7 3 4 1617.320 1115.242 2732.562 MCCONIDS.KMTTSON,WI 4379 50 3 44600 1 44600 8 3 5 2055.057 1394.052 3449.109 0 0 0 0 0 TEICH 4380 50 4 25400 1 25400 22 2 20 1170.369 5576.208 6746.577 Pt'TY'S BUYTAERT 4381 50 4 44650 1 44650 37 0 37 2051.360 10315.98 12373.35 DRESS SHOP PETERSO 4382 50 4 31200 1 31200 9 0 9 1437.618 2509.294 3946.912 CMUCIAL ST MEYE 4383 50 5 86800 1 86800 16 0 16 3999.527 4460.966 8460.493 HOME BAKERY 4384 50 5 43250 1 43250 13 0 13 1992.852 3624.535 5617.387 BARBER SHOP AM 4385 50 5 50600 1 50600 13 2 11 2331.522 3066.914 5398.436 CITY HALL 4386 50 6 0 0 0 0 0 0 0 0 0 SHEPPPARD RESIDENCE 4387 50 7 0 0 0 0 0 0 0 0 0 0 0 CITY OF HUTCHINSON 4388 50 8 0 0 0 0 0 0 0 0 KURTH RESIDENCE 4389 50 9 0 0 0 0 0 0 0 0 0 SCHAFER RESIDENCE WATER OONDTLTONER 4390 4391 50 50 10 10 0 32000 0 1 0 32000 0 3 0 5 0 -2 0 1474.48 0 - 557.621 916.8592 FIELD RESIDENCE 4392 51 1 0 0 0 0 0 0 0 0 0 JORGENSON RESIDENC 4393 51 2 0 0 0 0 0 0 0 0 0 0 0 CITY OF HJTCHINSON WENCORFF INSURANCE 1033 1035 51 51 3 4 0 23900 0 1 0 23900 0 4 0 2 0 2 0 1101.252 557.6208 1658.873 30 6 1 20800 .25 5200 0 0 0 239.603 0 239.603 JWAJSEK RESIDENCE 31 6 2 0 0 0 0 0 0 0 0 0 VFW RESIDENCE 32 6 3 0 0 0 0 0 0 0 0 0 0 CARLSON RESIDENCE VFW 33 34 6 6 4 5 0 50550 0 .25 0 12637.5 0 30 0 20 0 10 0 582.3044 0 2788.104 3370.408 MEYER RESIDENCE 36 6 6 50800 .25 12700 4 2 2 585.1843 557.6208 1142.805 MEYER 37 6 7 0 0 0 0 0 0 0 0 0 GER,ER RESIDENCE 38 6 8 0 0 0 0 0 0 0 0 0 0 0 WINTERFfLDF RES 39 40 6 6 9 10 0 74650 0 0 37325 0 26 0 13 0 13 0 1719.843 3624.535 5344.378 MAIN MMOR FIMON AGNES RES 41 7 1 0 .5 0 0 0 0 0 0 0 0 WYTTENHDVE RENTAL 42 7 1 0 0 0 0 0 0 0 0 0 0 0 0 BOELTER RESIDENCE 43 7 2 0 0 0 0 0 0 EMANS,HARIAM RES 44 7 3 0 0 0 0 0 0 0 0 0 KURTH, =ERSON RE 45 7 4 0 0 0 0 0 0 0 0 0 TOFGERSON BEAUTY 46 7 5 33250 1 33250 6 10 -4 1532.077 - 1115.24 416.8353 MIE5 COW OFFICE 47 7 6 39750 1 34750 6 8 -2 1831.581 - 557.621 1273.960 BE1HRO CO 48 7 6 3800 1 3800 0 10 -10 175.0945 - 2788.10 2613.01 BEITM 0) 49 7 7 5650 1 5650 0 0 0 260.3379 0 260.3379 QUASI W RESIDENCE 50 7 8 0 0 0 0 0 0 0 0 0 QUASI ESIHER 52 7 9 0 0 0 0 0 0 0 0 0 QUASI WALT 53 7 9 0 0 0 0 0 0 0 0 0 MADE FILLING ST 54 7 10 73500 .5 36750 8 4 4 1693.348 1115.242 2808.590 DALLMAN RESIDENCE 55 7 10 0 0 0 0 0 0 0 0 0 RETAIL Sr HOTEL, EG 4200 8 1 128800 1 128800 54 1 53 5934.782 14776.95 20711.73 HARDWARE MAST TO 4201 8 2 84750 1 84750 28 2 26 3905.068 7249.070 11154.14 HAYDEN 510E 4202 8 3 50150 1 50150 21 0 21 2310.787 5855.018 8165.805 DRUG ST WESLEY 4203 8 3 36200 1 36200 10 2 8 1668.006 2230.483 3898.489 NATURES PANTRY 4204 8 3 26750 1 26750 7 2 5 1232.573 1394.052 2626.625 KOJC6 HARDWARE 4205 8 4 72950 1 72950 24 0 24 3361.354 6691.450 10052.80 CORSON DRESS SHOP 4206 8 4 44700 1 44700 14 2 12 2059.664 3345.725 5405.389 IMAN DRESS SHOP 4207 8 5 44800 1 44800 14 2 12 2064.272 3345.725 5409.997 BRALINS INC 4208 8 5 75300 1 75300 28 4 24 3469.636 6691.450 10161.09 WIGFN BLDG 4209 8 6 0 0 0 0 0 0 0 0 0 N[MTTZ BLDG 4210 8 7 48950 1 48950 20 0 20 2255.494 5576.208 7831.702 BMW HUTCH LEAD 4211 8 9 145800 1 145800 44 38 6 6718.100 1672.862 8390.962 CTTY HITCH FIRE HA 4212 8 10 0 0 0 0 0 0 0 0 0 VISION CENTER 4213 8 10 29350 1 29350 9 0 9 1352.375 2509.294 3861.668 DENTAL OFF DEXCISTE 4216 9 1 36450 1 36450 8 7 1 1679.525 278.8104 1958.335 USCH RESIDENCE 4218 9 2 0 0 0 0 0 0 0 0 0 :ITY HJTCH PARKING 4220 9 4 0 0 0 0 0 0 0 0 0 MRWARDSON RES 4221 9 5 0 0 0 0 0 0 0 0 0 )ENTAL OFF WHITE 4222 9 5 31400 1 31400 5 1 4 1446.834 1115.242 2562.075 )1TY HUTCH PARKING 11 3 0 0 0 0 0 0 0 0 0 XlE OCIAL OFF MAN 4233 11 5 141050 .5 70525 16 7 9 3249.616 2509.294 5758.909 1806288. 391 83229.21 109014.9 192244.1 VAUXTIN FACTOR PARK'G FACTOR .0460775 278.8104 0 a i NAME oOUNTY 11 13CA(SC LOT M'KET VALDISTANCE ADJUST PARKING PARKING NET NEED COST aim COST BASE TOTAL FACTOR VALUE NEED PROVIDED VALUATION PARK REQ. Cxr $ CITIZENS BANK 4240 12 1 292650 1 292650 32 0 32 13484.58 8921.933 22406.51 CITIZENS BANK 4241 12 2 215250 1 215250 16 0 16 9918.182 4460.966 14379.15 ALRICK CLOTHING ST 4242 12 2 62750 1 62750 17 1 16 2891.363 4460.966 7352.330 JEANERY & ATIORNEY 4243 12 2 64300 1 64300 11 2 9 2962.783 2509.294 5472.077 KELLY APIS & CAFE 4244 12 3 49850 1 49850 36 3 33 2296.963 9200.743 11497.71 REAL EST & APTS 4245 12 3 61600 1 61600 10 2 8 2838.374 2230.483 5068.857 MARGARETS & APTS 4246 12 3 39050 1 39050 14 0 14 1799.326 3903.346 5702.672 WORLD TRAVEL 4247 12 4 42200 1 42200 15 0 15 1944.471 4182.156 6126.627 4248 12 4 39000 1 39000 15 1 14 1797.023 3903.346 5700.368 WSHJP&APTS ].RY STORE 4249 12 4 40400 1 40400 9 2 7 1861.531 1951.673 3813.204 JANDYS CHILD CLOTH 4250 12 5 32950 1 32950 9 2 7 1518.254 1951.673 3469.926 EYE DOC & REALTY 4251 12 5 77550 1 77550 28 1 27 3573.310 7527.881 11101.19 W RIPPE RESIDENCE 4252 12 6 0 0 0 0 0 0 0 0 0 DOCTORS & INS OFF 4253 12 6 40100 .5 20050 9 1 8 923.8539 2230.483 3154.337 CITIZENS DRIVE -IN 4254 12 7 62850 1 62850 2 22 -20 2895.971 - 5576.21 2680.24 AF"Y 4255 12 9 0 0 0 0 0 0 0 0 0 TEMPLE LODGE 4256 13 1 0 0 0 0 0 0 0 0 0 TEWS RESIDENCE 4257 13 3 0 0 0 0 0 0 0 0 0 QUASI RESIDENCE 4258 13 4 0 0 0 0 0 0 0 0 0 QUAST OFFICE 4259 13 5 47400 1 47400 7 4 3 2184.074 836.4312 3020.505 BARBER TAX SERVICE 4260 13 6 37100 1 37100 12 0 12 1709.475 3345.725 5055.200 PIKAL 4261 13 6 46900 1 46900 13 2 11 2161.035 3066.914 5227.949 S & H STAMP 4262 13 7 51550 1 51550 17 0 17 2375.295 4739.777 7115.072 SMART SHOP DRESS 4263 13 7 40800 1 40800 10 2 8 1879.962 2230.483 4110.445 ymkz QUAST 4264 13 7 62100 1 62100 17 4 13 2861.413 3624.535 6485.948 STORE 4265 13 8 48550 1 48550 22 0 22 2237.063 6133.829 8370.891 FABRIC STORE 4266 13 8 43000 1 43000 10 2 8 1981.333 2230.483 4211.816 INTERIOR DEOORATIN 4267 13 8 61500 1 61500 22 4 18 2833.766 5018.587 7852.353 PETERSON -PAULS NJ 4268 13 9 37750 1 37750 8 2 6 1739.426 1672.862 3412.288 HOBBY STORE 4269 13 9 44100 1 44100 16 0 16 2032.018 4460.966 6492.984 S & L MCOORMICK 4270 13 10 54300 1 54300 48 0 48 2502.008 13382.90 15884.91 NATIONAL NO FRILLS 4271 14 4 338650 1 338650 110 76 34 15604.15 9479.554 25083.70 CITY -ALLEY 4271.01 14 4 0 0 0 0 0 0 0 0 0 MIES RESIDENCE 4271.02 14 5 0 0 0 0 0 0 0 0 0 PENDEAGAST -RFS 4271.03 14 5 0 0 0 0 0 0 0 0 0 DUFMER RESIDENCE 4271.04 14 6 0 0 0 0 0 0 0 0 0 ST JCH S CHURCH 4271.05 14 7 0 0 0 0 0 0 0 0 0 ST JCHNS CHURCH 4271.05 14 7 0 0 0 0 0 0 0 0 0 EVERGREEN HIGH RIS 4272 15 1 0 0 0 0 0 0 0 0 0 RESIDENTIAL 219 25 5 0 0 0 0 0 0 0 0 0 MADSIN- PETERSON 710 25 6 0 0 0 0 0 0 0 0 0 FIREHACL 221 25 7 0 0 0 0 0 0 0 0 0 GAS STATION- ALBREC 222 25 9 65250 .5 32625 8 35 -27 1503.278 7527.88 - 6024.60 PLBG SHOP HOFFMAN 223 25 10 23950 .5 11975 1 6 -5 551.7781 - 1394.05 X42.274 RESIDENTIAL 227 26 4 0 0 0 0 0 0 0 0 0 OFFICE BLDG 228 26 5 116400 1 116400 22 14 8 5363.421 2230.483 7593.904 LAUNDRY MAT-OFF SU 229 26 7 122200 1 122200 34 28 6 5630.671 1672.862 7303.533 RESIDENTIAL 231 26 10 0 0 0 0 0 0 0 0 0 FIRST ST FEDERAL 4278 27 1 81650 0 0 0 0 0 0 0 0 FIRST ST FEDERAL 4279 27 2 24450 0 0 0 0 0 0 0 0 FIRST Sr FEDERAL 4280 27 3 15100 1 15100 0 13 -13 695.7703 - 3624.54 ,2928.76 AM LEGION CLJB 4281 27 4 159300 1 159300 91 16 75 7340.146 20910.78 28250.93 DENTIST & INS 4282 27 5 53200 1 53200 7 2 5 2451.323 1394.052 3845.375 POST OFFICE 4283 27 6 0 0 0 0 0 0 0 0 0 FIR ST FED - FINANCE 4284 27 8 139400 1 139400 33 4 29 6423.204 8085.502 14508.71 PH010GRAPY STUDIO 4285 27 8 52400 1 52400 13 3 10 2414.461 2788.104 5202.565 Rl7TCH SEWING CENTE 4286 27 9 71250 1 71250 12 0 12 3283.022 3345.725 6628.747 INS & REALTY OFF 4287 27 9 21950 1 21950 7 1 6 1011.401 1672.862 2684.264 GINGERBREAD HOUSE 4288 27 10 23850 1 23850 18 6 12 1098.948 3345.725 4444.673 FARMERS UNION 4289 27 10 32100 1 32100 4 6 -2 1479.088 -557.621 921.4670 THOMAS SAVAGE 4290 28 8 843150 1 843150 203 87 116 38850.24 32342.01 71192.25 HUTCH TELEPHONE 4294 28 10 114000 .5 57000 11 22 -11 2626.418 - 3066.91 -W.497 BURGER SHOP 4295 28 10 23150 .5 11575 4 1 3 533.3471 836.4312 1369.778 DENTIST 254 29 2 35650 .5 17825 9 0 9 821.3314 2509.294 3330.625 REID 254.01 29 2 81250 .5 40625 11 8 3 1871.898 836.4312 2708.330 RESIDENTIAL 258 29 5 0 0 0 0 0 0 0 0 0 RESIDENTIAL 282 31 5 0 0 0 0 0 0 0 0 0 FIRST NAT BANK 4297 32 3 232300 .5 116150 24 41 -17 5351.902 -4739.78 612.1248 LEE- OFFICE 4299 32 46� 5 22300 8 8 0 1027.528 0 1027.528 CONGREGATIONAL CH 293 32 5 0 0 0 0 0 0 0 0 0 THOMAS SAVAGE 4300 32 10 20800 .5 10400 0 28 -28 479.206 7806.69 7327.49 FAITH CHURCH 4301 33 1 0 0 0 0 0 0 0 0 0 YETZER 4302 33 10 123250 1 123250 11 44 -33 5679.052 - 9200.74 - 3521.69 4108175 560 189294.4 156133.8 345428.3 VALUATION PARIKDJG VALUE VALUE FACTOR FACTOR .0460775 278.8104 880 WEST -FIRST NATIONAL BANK BUILDING ST. PAUL, MINNESOTA 55101 (612) 227 -8017 P. O. BO% 848 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507) 286-3156 312 FIRST NATIONAL BANK BUILDING WAYZATA, MINNESOTA 55391 1612) 475-0373 DORSEY & WHITNEY A Partnership Including Profession) Corpmehons 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340 -2600 TELEX: 29 -0605 TELECOPIER: (612)340-2868 JEROME P. GILLIGAN (612) 340 -2962 September 9, 1982 Mr. Gary D. Plotz J S City Administrator 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: 0 201 DAVIDSON BUILDING 8 THIRD STREET NORTH GREAT FALLS, MONTANA 59401 (406) ]2) -3632 SUITE 675 NORTH 1800 M STREET N. W. WASHINGTON, D. C. 20036 (202) 296 -2780 30 RUE LA BOETIE 75008 PARIS, FRANCE TEL"() 32 50 ro W p" -c it `n, gl Enclosed are five copies of a resolution authorizing the redemption of the 1970 Parking Revenue Bonds with the proceeds of the 1981 Parking Improvement Bonds and five copies of a resolution authorizing the use of the proceeds of the 1981 Parking Improvement Bonds for on- street parking improvements. Since the proposed on- street parking improvements go far beyond the conversion of parallel parking to diagonal parking as we originally contemplated and constitute a sub- stantial revision from the 1981 Off Street Parking Project for which the 1981 Improvement Bonds were issued, we feel that it is necessary for the City Council to hold a public hearing on the proposed on- street parking improvements prior to the adoption of the resolution authorizing the use of the proceeds of the 1981 Parking Improvement Bonds to finance such improve- ments. Notice of the hearing should be given in accordance with the provisions of Minnesota Statutes, Section 429.031, subdivision 1. Should you have any questions concerning the proposed resolutions or the public hearing, please do not hesitate to call me. JPG:cmn Enclosures cc: James Schaefer Yours truly, 9�/f- Jer �ine P Gilligan i Member and moved its adoption: RESOLUTION NO. 7260 introduced the following resolution RESOLUTION RELATING TO $1,250,000 PARKING IMPROVEMENT BONDS; AUTHORIZING THE USE OF THE PROCEEDS THEREOF FOR ON- STREET PARKING IMPROVEMENTS IN THE CITY BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: Section 1. Recitals. This Council has heretofore ordered an improvement under and pursuant to the provisions of Minnesota Statutes, Section 459.14, consisting of the ac- quisition and construction of automobile parking facilities in the City, designated as the 1981 Off Street Parking Project (the Project), and has or will contract for the acquisition and construction of the Project under and pursuant to Minnesota Statutes, Section 459.14 and Chapter 429. To finance the cost of the Project the City has issued and sold its Parking Improvement Bonds, dated August 1, 1981, in the aggregate principal amount of $1,250,000 (the Improvement Bonds). The form and details of the Improvement Bonds and the security for the repayment of the principal and interest thereof is set forth in Resolution No. 6875, adopted by this Council on June 30, 1981. Section 2. Findings and Determinations. This Council hereby finds and determines that in order to provide necessary automobile parking facilities in the City it is necessary and desirable that the City improve on- street parking facilities in the Downtown Parking District (the District) heretofore created by the City by the conversion of parallel parking to diagonal parking and by the construction of parking lanes and necessary appurtenances and landscaping, -at an. estimated cost of $ , and that in order to finance such on- street parking improvements in the District it is determined to use a portion of the Improvement Bonds now on hand in the 1981 Parking Improvement Construction Fund created pursuant to Section 4.01 of Resolution No. 6875. Section 3. Amendment of Resolution No. 6782 and Resolution No. 6875. Resolution No. 6782, adopted by this Council on May 26, 1982, and Resolution No. 6875 are hereby amended to the extent necessary to authorize and permit the use of the proceeds of the Improvement Bonds to finance on- street // - e" parking improvements in the District referred'to in Section 2 hereof. ADOPTED by the City Council on ATTEST: Gary D. Plotz, City Clerk 1982. James G. DeMeyer, Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor, whose signature was attested by the City Clerk. . . 6 -2- a EFFECTIVE JULY 1, 1980 0 0 AFFIDAVIT IL(jyUyL[Qi AM OVER 65 YEARS OF AGE, -OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME IS LESS THAN $5,000 PER YEAR. THE STANDARD CHARGE OF $5.25 FOR TRASH AND REFUSE- SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 SIGNATURE A STREET ADDRESS W5- i- _,.,,�^ y�5 �s �� .=s4'L �.e.c -'-.Av "\_ -•s.. '+^63a.' ` FOR OFFICE USE ONLY TO: _WATER DEPARTMENT Date Account Number Data Change TO: CITY COUNCIL Council Action: Approved DATE Disapproved RESOLUTION NO. 7278 TRANSFERRING $20,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $20,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 26th day of October, 1982. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk RESOLUTION NO. 7279 A RESOLUTION REPEALING RESOLUTION NO. 2993 AND ESTABLISHING REVISED REGULATIONS FOR SNOW REMOVAL WHEREAS it ahs been determined by the City Council and the City Director of Operations and Maintenance to be in the best interests of the community and the residents thereof NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the following regulations shall be and now are in effect as of this date: 1. In the commercial business area where there is no boulevard, snow from sidewalks may be deposited on City streets prior to the completion of snow plowing by City crews. This is limited to those areas where the City plows snow into the cinter for pickup. 2. Snow from provate parking lots shall not be deposited on City streets. 3. Private contractors hauling snow may deposit snow on City owned designated areas which shall be determined by Street Department Staff. This shall be done in a neat and orderly manner. There will be no charge for use of this snow disposal area. 4. In the areas of snow plowing not windrowed for pickup, all snow must be placed outside the surfaced roadway on the boulevard of the property owner the snow is being removed from. A traffic hazzard is created by blowing or plowing snow onto City streets. 5. Snow removal time schedules shall be checked by the permit holder with the City Dispatcher at the Plice Department. 6. Permit holders not complying with these rules and so notified shall be subject to revocation of permit. BE IT FURTHER RESOLVED: That the foregoing regulations may be amended as deemed necessary by the City Director of Operations and Maintenance prior to approval by the Council. Adopted by the City Council this 26th day of October, 1982. ATTEST: Gary D. Plotz James G. DeMeyer Mayor r, E M E M O R A N D U M DATE: October-22,-1982 TO: Mayor and City Council -------------------------- - - - - -- FROM: Kenneth B. Merrill, City Accountant SUBJECT: Bond Fund Transfer Resolution No. 7283 transfers the amount of $58,400.00 into the general fund for 1982. The $58,400.00 is based upon 17% of bid construction cost of the projects in 1982. This money represents City incurred cost for engineering and administration of the projects for the year. The 17% is the same percentage as 1981 and has been used this year when the 25% factor was used. (25% was added to construc- tion cost for engineering, administration, fiscal agent, attorney fees, bond rating, and capitalized interest to determine an individual assessment.) /ms 6 -6-. 9 t RESOLUTION NO. 7283 TRANSFERRING $58,400 FROM SPECIAL ASSESSMENT BONDS OF 1982 FUND TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, NINNESOTA: THAT $58,400 is hereby transferred by the Special Assessment Bonds of 1982 Fund to the General Fund for project administration fee and engineering fees. Adopted by the City Council this 26th day of October, 1982. James G. De Meyer Mayor ATTEST: Gary D. Plotz City Clerk —61� REVENUE REPORT Description TAXES LICENSES ERMITS AND FEES FINANCING FEES INTER - GOVERNMENT REVENUE CEMETERY PERPETUAL CARE FUND CHARGES FOR SERVICES FINES AND FORFEITS SALE OF EQUIPMENT CERTIFICATES MISCELLANEOUS REVENUE •CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES WATER $ SEWER FUND WATER I, SEWER UTILITIES CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER, 1982 CURRENT ADOPTED YEAR TO REMAINING MONTH BUDGET DATE AMOUNT BALANCE $0,000,000.00 $0,000,000.00 $0,000,000.00 $0,000,000.00 1 PERCENTAGE USED None 855,303.00 None 855,303.00 25.00 11,232.00 13,677.34 2,445.34 121.8 3,663.93 36,000.00 27,869.48 8,130.52 77.4 None 2,000.00 1,000.00 1,000.00 50.0 153,932.42 828,673.00 411,199.70 417,473.30 49.6 100.00 000 1,900.00 1,900.00 16,468.36 295,059.00 159,743.18 135,315.82 54.1 2,744.10 26,000.00 17,413.98 8,586.02 67.0 None 60,000.00 None 60,000.00 14,363.70 164,640.00 124,064.93 40,575.07 75.4 72,700.00 372,500.00 289,339.47 83,160.53 77.7 1,506.53 300.00 317.70 17.70 105.9 -1,605,181.22 39.5 $ 262,490.98 $ 2,651,707,00 $ 1,046,525.78 $ 100,058.66 $ 917,300.00 $ 779,942.51 $ 137,357.49 85.0 EXPENSE REPORT DECRIPTION (;ENERAL FUND MAYOR 4 COUNCIL CITY ADM. /CITY CLERK LLECTIONS • FINANCE MOTOR VEHICLE ASSESSING LLGAL PLANNING CITY HALL OLD ARMORY POLICE DEPARTMENT • FIRE DEPARTMENT COMMUNITY SERVICE OFFICER PROTECTIVE INSPECTIONS CIVIL DEFENSE SAFETY COUNCIL FIRE MARSHALL ENGINEERING CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER, 1982 CURRENT ADOPTED YEAR TO MONTH BUDGET DATE AMOUNT 0,000,000.00 0,000,000.00 0,000.000.00 REMAINGING BALANCE 0,000,000.00 PERCENTAGE USED 4 2,318.36 32,157.00 24,069.80 8,087.20 74.9 7,658.58 98,350.00 76,784.11 21,565.89 78.1 2,071.48 8,678.00 2,244.88 6,433.12 25.9 8,499.04 140,545.00 117,929.17 22,615.83 83.9 4,310.17 50,737.00 40,841.50 9,895.50 80.5 None 16,874.00 8,436.60 8,437.40 50.0 2,885.32 24,233.00 24,753.22 520.22 102.1 125.00 1,425.00 970.80, 454.20 68.1 3,087.75 38,383.00 32,256.99 6,126.01 84.0 1,069.80 20,913.00 15,806.16 5,106.84 75.6 44,463.82 524,784.00 414.913.96 109,870.04 79.1 22,982.16 129,255.00 102,106.54 27,148.46 79.0 2,304.52 27,469.00 20,358.08 7,110.92 74.1 3,007.21 40,074.00 29,387.81 10,686.19 73.3 210.43 450.00 314.71 135.29 69.9 None 150.00 None 150.00 2,423.98 33,112.00 24,090.11 9,021.89 72.8 10,636.41 137,815.00 100,261.44 37,553.56 72.8 A REMAINING BALANCE �U , 666,u0u-.00 91,353.64 19,162.17 2,027.53 493.44 13,329.46 8,848.75 18,913.26 47,306.27 9.861.02 (80.52) 94,877.92 1,082.88 1,348.34 23,207.44 83,971.18 39,704.11 661,968.67 PERCENTAGE USED I. 68.4 70.4 96.1 95.2 76.1 84.7 78.8 81.4 70.8 999.9 14.1 101.9 97.2 64.7 41.4 999.9 75.1 EXPENSE REPORT CONTINUED CURRENT ADOPTED YEAR TO -MONTH BUDGET DATE AMOUNT 0,000,000.00 0,000,000.00 0,000,000.00 STREFTS B ALLEYS 15,790.90 288,652.00 197,298.36 STREET MAINTENANCE ACCOUNT 7,444.45 64,635.00 45,472.83 CONSERVATION OF HEALTH 000 LIBRARY 11,240.59 52,537.09 50,509.47 SENIOR CITIZEN CENTER 960.83 10,268.00 9,774.56 . PARK /RECREATION ADMINISTRATION 4,120.85 55,668.00 42,338.54 RECREATION 2,449.33 57,852.00 49,003.25 CIVIC ARENA 4,544.62 89,093_00 70,179.74 PARK DEPARTMENT 18,263.87 254,646 „00 207,339.73 CEMETERY 2,360.13 33,726..00 23,864.98 DOWNTOWN DEVELOPMENT None 000 (80.52) LAWCON None 110,430.00 15,552.08 DEBT SERVICE 2,235.22 55,668.00 56,750.88 • AIRPORT 1,030.60 47,775.00 46,426.66 TRANSIT 2,698.04 65,659.00 42,451.56 UNALLOCATED GENERAL EXPENSE 4,122.80 143,387.00 59,415.82 11ZA 4,126.53 000 39,704.11 1,993,431.33 191,197.19 $2,655,400.00 A REMAINING BALANCE �U , 666,u0u-.00 91,353.64 19,162.17 2,027.53 493.44 13,329.46 8,848.75 18,913.26 47,306.27 9.861.02 (80.52) 94,877.92 1,082.88 1,348.34 23,207.44 83,971.18 39,704.11 661,968.67 PERCENTAGE USED I. 68.4 70.4 96.1 95.2 76.1 84.7 78.8 81.4 70.8 999.9 14.1 101.9 97.2 64.7 41.4 999.9 75.1 EXPENSE REPORT CONTINUED DESCRIPTION WATER $ SEWER FUND WA'CER $ SEWER ADMINISTRATION . WATER PLANT OPERATIONS SEWER PLANT OPERATIONS • CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER, 1982 CURRENT ADOPTED MONTH BUDGET 0,000,000.00 $0,000,000.00 100,184.60 822,026.00 97,551.98 1,305,825.00 28,618.39 135,750.00 $ 226,517.61 $2,263,601.00 YEAR TO REMAINING PERCENTAGE DATE AMOUNT BALANCE USED 0,000,000.00 0,000,000.00 % 526,692.04 295,333.96 456,694.86 849,130.14 149,769.28 14,019.28 $1,134,163.28 $1,129,437.72 64.1% 35.0% 110.3 50.1% j_�, _% 0 MINUTES HUTCHINSON PLANNING TUESDAY. SEPTEMBER 1. CALL TO ORDER 0 COMMISSION 21, 1982 The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:31 P.M. with the following mem- bers present: Jim Johnson, Roland Ebent, Larry Romo, Thomas Lyke, and Elsa Young in addition to Chr. Erickson. Absent: Ted Beatty. Also attending were City Administrator Gary Plotz, City Engineer Marlow Priebe, Fire Marshal George Field and City Attorney James Schaefer who arrived at 8:10 P.M. MINUTES The minutes of the regular meeting dated August 17, 1982 were unanimously approved o^. motion by Larry Romo and seconded by Jim Johnson. At this time Chairman Don Erickson welcomed Dr. Thomas Lyke, newly appointed representative from Hutchinson Utilities, to the Planning Commission. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KRUGER'S TRAILER COURT The hearing was opened at 7:32 P.M. by Chairman Erickson with the reading of publication #2978 as published in the Hutchinson Leader on Thursday, September 9, 1982. Mr. Gordon Kruger, owner of Kruger's Trailer Court stated he felt they were mislead when they purchased the property. He spoke of a letter written by attorney Jim Schaefer to Mr. Kenneth Gruenhagen dated March 10, 1981. Chairman Erickson then asked Elsa Young to read the letter to everyone. The question what "grandfathered in actually means was discussed at length. The last sentence of the letter reads "Any changes made in the operation or administrat- ion of the park should be discussed with the City Administrator prior to their implementation ". It was determined that no one had talked with anyone from the City before placing the new trailer on the lot. Elsa Young asked if they couldn't move the trailer seven feet. Mr. Kruger replied the drive would then have to be changed and that wouldn't leave room for the lots behind. On motion by Elsa Young, the hearing was closed at 7:47 P.M. Second- ed by Larry Romo, the motion unanimously carried. Hutchinson Planning Commission September 21, 1982 Page 2 Mr. Larry Romo then made the motion to recommend to the City Council they reject the request for the variance. Seconded by Roland Ebent, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY LARRY BETHKE The hearing was opened at 7:49 P.M. by Chairman Erickson with the reading of publication # 2979 as published in the Hutchinson Leader on Thursday, September 9, 1982. City Engineer, Marlow Priebe, explained the staffs recommendation in a memo dated 9- 10 -82. Mr. Bill Helland, a neighboring property owner, wanted to see on a map exactly where this PUD is to be located. He was at one time the owner of that property and questioned the method of planning. He went on to say as he understands it, this is the beginning of a long range plan of multi- housing projects. This could affect Colorado Street at a later date, where his property is located. He suggested the Golf Club submit a copy of their future plans as a total and not just a piece at a time. Mr. Dennis Hukriede, representing the Crow River Country Club and also is a member of their Long Range Planning Committee came forward showing the future plans of the golf club. The plans indicated possible future development could take place on either side of Colorado Street, behind Oakwood Addition, possibly along Koglin Road and maybe southwesterly from the water tower. Mr. Marlow Priebe mentioned accessibility of getting emergency vehicles to areas which are planned for future development should be kept in mind. He went on to say he wanted it on record that the site southwesterly of the water tower does not look feasible for future development. Mr. Plotz then stated one of the councilmen questions if a PUD can be approved before a preliminary plat is submitted. He then directed Attorney Jim Schaefer for comments concerning this. Mr. Schaefer referred to Section 8.10 of the Zoning Ordinance entitled P.D. Planned Development District. He specifically pointed out Section K.5, page 69 giving specific.conditions which must be met by the developer before a building permit can be issued. He went on to say he couldn't find where it states a preliminary plat is required. He felt this section overrides any other section of the ordinance since this is a PUD. It was pointed out that any deviations or changes made by the developer must be approved by the Planning Commission at another hearing. _w • t 0 0 Hutchinson Planning Commission September 21, 1982 Page 3 Roland Ebent asked Mr. Bethke why he felt no storm sewer is re- quired. Mr. Bethke replied that both the City Engineer and the surveyor felt none was needed. The natural drainage would be good enough. Mr. Ebent questioned Mr. Schaefer if this isn't required would it be the responsibility of the developer should there be a need for a storm sewer. Mr. Schaefer felt that would be a good idea since the City can't make any guarantees that there won't be that need.. Larry Romo asked Mr. Hukriede if a berm is being planned for the area behind the future development. Mr. Hukriede replied only a surfaced pathway for carts which would have no elevation so drain- age would eventually go to the lake. Mr. Ebent suggested it be put in the covenants that it is the homeowners responsibility to put in storm sewer if it becomes necessary. The hearing was closed at 8:30 P.M. on motion by Roland Ebent and seconded by Elsa Young. Motion carried unanimously. Mr. Roland Ebent then made the motion to recommend to the City Council to give approval to Mr. Bethke's PUD project with the six recommendation of staffs memo dated 9 -10 -82 and also attach some type of plat to be adopted for future homeowners before the sale is made and it would be the responsibility of the developer or future developers for future streets (county rd.i112) and storm sewer if they become necessary. NOTE: (The Planning Commission did review the long range plan of the Crow River Country Club.) Seconded by Larry Romo, the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAMES CHRISTENSEN Chairman Erickson opened the hearing at 8:34 P.M. with the reading of publication #2980 as published in the Hutchinson Leader on September 9, 1982. Chairman Erickson asked for comments from the floor. No one was present to speak against the project. Mr. Christensen was present to answer any questions of the Commission. Mr. Priebe explained the entrance is on the south side of the building. Discussion followed on the type of roof the building would have, type of materials to be used, etc. Chairman Erickson pointed out to Mr. Christensen that he would have to meet the re- quirements in section 10.03 titled Service Stations & Car Wash Regulations. Hutchinson Planning Commission September 21, 1982 Page 4 On motion by Larry Romo, the hearing was closed at 8:40 P.M. Seconded by Jim Johnson, the motion unanimously carried. Elsa Young then made the motion the request by Jim Christensen be approved by the City Council with the recommendation that the doors on the building have a maximum height of 10' and the final site plan meets all of the city's ordinances before a building permit is issued. Seconded by Roland Ebent, the motion carried unanimously. Mr. Priebe informed Mr. Christensen that is would be his respon- sibility to maintain the berm. Mr. Christensen stated he was aware of that. 4. OLD BUSINESS (a) REVIEW OF REVISED SKETCH PLAN FOR DENNIS K. ALBERTSON - SECTION 25, ACOMA TOWNSHIP City Engineer Marlow Priebe stated the plans have been changed at the request of the township. There is no development planned for in blocks 3 & 4 now. Mr. Plotz explained one councilman felt that possibly sketch plans should have additional information such as our preliminary plats do.. Mr. Priebe pointed out sketch plans are merely concept of planning. Preliminary plats are reviewed again at a later date. Mr. Larry Romo then made a motion to recommend to approve the plan subject to the recommendations in staffs memo dated 9 -10 -82 and also that it be considered as a sketch plan with a preliminary plat to be reviewed in the future. Seconded by Roland Ebent, the motion carried unanimously. (b) REVIEW OF REVISED PLAN FOR PRIEVE ESTATES The plat was reviewed by the members of the Planning Commission and found to be in order. Mr. Priebe commented that the roadways are dedicated and the easements are in. Mr. Plotz questioned if areas were dedicated for parks in areas outside of city limits. Mr. Priebe replied we have never done that in the past. Mr. Plotz also pointed out that final plats must be submitted in six months time from the approval of the preliminary plat. Hutchinson Planning Commission September 21, 1982 Page 5 Roland Ebent then made a motion to recommend approval of the plan with a statement attached notifing them of section 3.47 of our subdivision ordinance. Seconded by Elsa Young, the motion unan- imously carried. 5. NEW BUSINESS (a) REVIEW PROCEDURES FOR REZONING THE EXISTING MOBILE HOME PARKS Discussion was held on whether the city should iniate rezoning for the existing mobile home parks since the ordinance now has a specific district for them. City Attorney Schaefer stated if this is done the owners do not need to change to comply with the ordinance. He feels if the size of the trailers doesn't change they could be moved in and out. Elsa Young then made a motion staff set a public hearing date. Seconded by Larry Romo, the motion carried unanimously. (b) REVIEW OF SKETCH PLAN FOR DONALD M. PETERSON - SECTION 7, HASSAN VALLEY TOWNSHIP City Engineer Marlow Priebe explained there is no platting involved since he just plans to sell off the building site. After brief discussion, Elsa Young made a motion to recommend approval to the City Council of the sketch plan. Seconded by Jim Johnson, the motion unanimously carried. Mr. Priebe mentioned the county had contacted him concerning a 26' x 44' single family dwelling to be built east of the highway across from the airport. They were requesting a variance for front yard setback but since the county require- ment is greater than the city's the Commission had no objection. 6. ADJOURNMENT There being no further business to come before the Commission, the meeting was adjourned at 9:26 P.M. on motion by Thomas Lyke and seconded by Elsa Young. Motion unanimously carried. co> UICHINSON MINUTES SENIOR ADVISORY BOARD AUGUST 11, 1982 i The meeting of the Senior Advisory Board was called to order by Chairman Haukos at 2:00 p.m. on Wednesday, August 11, 1982. Members present: Carol Haukos Emma Lake Hazel Sitz Lenard Schuft Roy Clabo Barb Haugen, Senior Center Coordinator Joan Phillips Members absent: John Longley Jean Peterson The minutes of the June 10 meeting were approved. City Accountant Ken Merrill was present. He reviewed for the Board the proposed senior center budget for 1983. Line items were reviewed and there was discussion of additions to the budget in the category of capital expenditures which were felt desirable. With the additions, the Board recommended approval of the budget, on a motion by Roy Clabo, seconded by Lenard Schuft and approved unanimously. The budget will be forwarded to the HRA and then to the City Council for final action. Staff reports were provided by Joan Phillips and Barb Haugen. There was discussion of current activities at the senior center. It was noted that the outside sign for the center has now been installed. Meeting adjourned at 3:30 p.m. Hazel Sitz, Secretary 7 -e-. 0 HUTCHINSON COIT4UNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING 5:30 PM - Small Conference Room June 15, 1982 0 Present: Rolly Balke, President; Joan Ewald, Vice President; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dave Doelger, Trustee. Absent: Norah Mullan, Secretary; Dr. George Gordon, Chief of Staff Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator The meeting was called to order at 5:45 PM by President Balke. Minutes of Past Meetings Motion was made by Ewald to accept the minutes of the regular board meeting of May 18. Motion was seconded by Fogg. All were in favor. Motion passed. Medical Staff Meeting Minutes. The Medical Staff meeting minutes were presented and discussed. No unusual comments were made. New Business A. Independent Study Program for Administrator. Graves presented information regarding the independent study program for hospital and health care administrators at the University of Minnesota. Following discussion; Motion was made by Fogg to amend the Administrator's agreement to allow for continued studies at both Metropolitan State University and the University of Minnesota. Motion was seconded by Goebel. All were in favor. Motion passed. B. Replacement of Floor Covering. Graves presented a request from the Chief Engineer regarding the replacement of floor covering in the hospital as detailed on the attached map. Following discussion: Motion was made by Doelger to authorize the hospital administrator to order floor covering and hire the services of Ray Kamrath to replace the floor covering at a figure of approximately $4,200.00. Motion was seconded by Ewald. All were in favor. Motion passed. C. Burns Manor Meeting. A joint meeting between the Hospital Board and Burns Manor Board was set for June 23 at 7:00 PM in the Large Conference Room at the Hospital. The presentation from Health Planning and Management Resources regarding joint planning will be presented. D. Trustee Check -up List. Balke discussed the hand -out entitled "Trustee Check -up List". He urged all board members to complete this to evaluate - their personal commitment in serving in the capacity of a hospital board member. The trustee check -up list was supplied to 3 board members while "� they attended a special seminar in Minneapolis for hospital trustees. Regular Baord 1- ;eeting Minutes - June 15, 1982 Page Two Statistical Report. Graves and Rosenow presented the statistical report. Decrease in census days is again noted. This is due primarily to surgical admissions and surgical length of stay. Newborn admissions reveal an increase from the previous year. Accounts Payable. Motion was made by Gruenhagen to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $522,268.04. Motion was seconded by Fogg. All were in favor. Motion passed. Financial Statements. The financial statements were presented by Graves and Rosenow. The year -to -date figures demonstrate that the hospital is operating substantially under budget. The revenue -to- expense ratio appears to be satisfactory. The mental health unit financial statement demonstrates an extremely favorable bottom line ($65,000 gain). Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Services and Education Coordinator Reports. The reports were presented and no unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Patient Satisfaction Survey. The questionnaires were presented and no unusual comments were made. Audit Reports. Rosenow circulated the 1981 Hospital Audit report. Members were encouraged to review the audit reports before the next meeting. The audit will be placed on the agenda for July for comment, review, and acceptance. Adjournment. Motion was made by Ewald to adjourn. Motion was seconded by Doelger. All were in favor. Motion passed. The meeting was adjourned at 7:00 PM. Respectfully Aubmitted, Philip Graves Norah Mullan Adminis rator Secretary PGG:lh l I HUTCHINSON COM11UNITY HOSPITAL SPECIAL JOINT MEETING OF BURNS MANOR BOARD AND HDTCHINSON CO 5'MUNITY HOSPITAL BOARD June 23, 1982 7:00 PM - Burns Manor Nursing Home Present: Burns Manor: Les Linder, President; Gloria Dansereau, 'Vice- President; Eldred Miller, Trustee; Esther Kuehl, Trustee; Larry Graf, Trustee; Mike Carls, City Council Representative Others Present: David Jensen, Financial Advisor Mavis Geier, Administrator and Secretary Hutchinson Community Hospital: Rolly Balke, President; Joan Ewald, Vice- President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Virgil Goebel, Trustee; Dr. George Gordon, Chief of Staff Absent: Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator; Dr. John 0. Fluegel, Staff Physician The meeting was called to order at 7:00 PM by Rolly Balke, President of Hutchinson Community Hospital's Governing Board. The meeting was then turned over to Phil Graves, Hutchinson Community Hospital Administrator, who introduced the guest speaker for the evening - Pat McCullough of Health Planning and Management Resources, Inc. The remainder of the evening was spent in presentation and disucssion. Ms. McCullough outlined the following key items for the group: 1. Planning of services for:the elderly is a key concern in most communities: in the United States because of the continued increase of elderly persons in the population. 2. This is the first time in the history of the United States that we are looking at a significant portion of our population being 65 and over. 3. The population bulge of the elderly will come when the post -war baby boom population reaches 65 which will be in approximately 2010. 4. Because there is no integrated national policy for planning for the elderly, it is cirtically important for local communities to integrate planning efforts. - 5. Funding for elderly services is likely to be restored in the future because of the political power that the elderly represent. 6. The Hospital concluded in its long -range planning activities that planning for elderly services needs i to involve a broader based community group to plan because of the diverse needs that existed - both health and social services related. 7. She also emphasized that services are needed for the elderly for the entire spectrum of economic status, and most government programs currently focus on those who are eligible for public assistance. After considerable discussion related to planning for the elderly, the group concluded that the following steps should be taken: 1. An integrated effort at planning involving a large base of the community agencies that work with various dimensions of services is essential. 2. If the various organizations work together in a planning process, the community can provide exciting and innovative services for the elderly - eliminating gaps that exist in services. 3. There are needs for both institutional and community based services. 4. The Burns Manor Board, the City Council, and the Hospital Board should form the core group that gets the process going and should assume responsibility for such. 5. Phil Graves and Mavis Geier will assume the responsibility of outlining a process for developing a joint planning effort in the community. 6. This recommended process will be discussed with each Board during the July meetings. At the conclusion of the meeting, the participants agreed that the meeting was an essential and exciting first step in a process of integrated planning that will benefit the elderly persons in the community. The group will meet again on August 25, 1982, at 7:00 PM in the Conference Room at the Hospital to discuss the continued steps based on the outcome of the reocmmendations of the July Board Meetings. Meeting adjou"Ld.atl :00 PM. K Philip G. Graves, Administrator Hutcbinson Community Hospital Recording Secretary PGG:lkz • 9 HUTC13INSON COMMUNITY HOSPITAL F y Regular Board of Directors Meeting - July 20, 1982 �. Small Basement Conference Room - 5:50 PM Present: Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Absent: Rolly Balke, President: Dave Doelger. Trustee Others Present: W. H. Rosenow. Assistant Administrator After viewing a short film on heart attack, the meeting was called to order at 5:50 PM by Vice President Ewald. Minutes of Past Meetings. Motion was made by Gruenhagen to accept the minutes of the regular board meeting of June 15, 1982. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. The medical staff meeting minutes were presented and discussed. No unusual comments were made. New Business A. Audit. Rosenow presented each section of the audit, highlighting points of concern such as carry -over for capital purchases, deductions and allowances from Medicare and Medicaid programs, aging accounts receivable, etc. Following discussion: Motion was made by Fogg to accept the audit as presented. Motion was seconded by Goebel. All were in favor. Motion passed. B. Long Range Planning Proposal. Rosenow presented and briefly discussed various portions of the long range planning proposal that was prepared by Health Planning & Management Resources, Inc. Each board member will study the proposal and be prepared to discuss and make recommendations as to how the plan should proceed and be financed. There will be one more board meeting (on August 17) before the next joint Burns Manor and Hospital meeting scheduled for August 25, 1982• C. Incinerator Smoke Stack. A recommendation to replace the existing incinerator smoke stack was presented. Because of the deterioration of the stack and the threat to employee safety, Rosenow asked the board to approve the stack's immediate replacement. Following discussion: Motion was made by Goebel to replace the existing incinerator smoke stack and sections leading to the stack at a cost not to exceed $2,736.65. Motion was seconded by Gruenhagen. All were in favor. Motion y< passed. 7d'I Rr g„1ar Board Meeting i•i11 Gtcs - ,Lily i0, 1982 Page Two D. Medical Staff Appointment. A recommendation was received from the Executive Committee of the medical staff regarding the appointment of Mr. Sam Scholl, a psychologist, to the Allied Health Staff. Following discussion: Motion was made by Fogg to appoint Mr. Sam Scholl, psychologist, to the Allied Health Staff. Notion was seconded by Goebel. All were in favor. Motion passed. E. Medical Staff Provisional Appointments. Recommendation was also received from the Executive Committee for the appointment of Dr. R.A. Nordlund and Dr. D.A. Frenning to the consulting medical staff. (Their provisional periods of appointment will end in July.) Following discussion: Motion was made by Goebel to appoint Dr. R.A. Nordlund and Dr. D.H. Frenning to the consulting medical staff. Motion was seconded by Gruenhagen. All were in favor. Motion passed. F. Blue Cross Blue Shield Insurance Premium. Rosenow presented the two premium plans for employee health insurance that were the result of the Blue Cross/Blue Shield bids. Following discussion: Motion was made by Goebel to accept the plan to shift a larger amount of the premium to single coverage: Single Coverage $80.38 per month Family Coverage $102.93 per month effective 8/1/82. Motion was seconded by Gruenhagen. All were in favor. Motion passed. G. Oxygen Analyzer. A request from Don Shaffer, Anesthesia Department Head, to purchase an oxygen analyzer for each operating room was presented. The analyzer is for the purpose of detecting low oxygen levels. Following discussion: Motion was made by Gruenhagen to approve the request for purchase of two oxygen analyzers, one for each operating room. Motion was seconded by Goebel. All were in favor. Motion passed. Statistical Report. Rosenow presented the statistical report for the month of June, 1982. The hospital is considerably under budget estimates. Mention was made that this seems to be the general trend in most other Minnesota Hospitals. The doctors' offices are also seeing fewer patients. Accounts Payable. Motion was made by Gruenhagen to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $505,938.85. Motion was seconded by Fogg. All were in favor. Motion passed. W-01 Ragular Board Yet � ?;irutcs - July -'0, .;S2 Page Three Financial Reports. Expenses decreased with less patient load for a year -to -date gain of $42,868.00. This is considered good, under the circumstances. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Services and Education Coordinator Reports. The reports were presented and no unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Patient Satisfaction Survey. The questionnaire was presented. No unusual comments were made. Adjournment. Motion was by Fogg to adjourn. Motion was seconded by Gruenhagen. All were in favor. Motion passed. The meeting adjourned at 7:10 PM. n Respectfully submitted, W. H. Rosenow Norah Mullan Recording Secretary Secretary WHR:lh �j 3 i i !!!^^^ HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - August 17, 1982 Small Basement Conference Room - 5:30 PM Present: Rolly Balke, President; Joan Ewald, Vice President; Trustee; Buell Fogg, Trustee; Dave Doelger, Trustee; Gordon, Chief of Staff. Absent: Norah Mullan, Secretary; Ken Gruenhagen, Trustee. Virgil Goebel, Dr. George Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator. A pre - meeting movie on Mr. Rogers for pediatric patients was shown during dinner. Following the film review, the meeting was called to order at 5:50 PM by President Balke. Minutes of Past Meetings. Motion was made by Ewald to accept minutes of the regular board meeting of July 20, 1982. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. The recent amendment to the patient's bill or rights regarding a patient's legal right to know the pro's and con's of all treatments for breast cancer and the new policy regarding fathers in the operating room for C- section deliveries were discussed. New Business A. Quality Assurance Plan. Graves reviewed the changes in the new quality assurance plan. Following discussion: Motion was made by Fogg to accept the plan as presented. Motion was seconded by Ewald. All were in favor. Motion passed. B. Letter from Ancher Nelsen. A letter from Ancher Nelsen was discussed regarding a need to have direction from the hospital board in his negotiating sessions between McLeod County and West Central Community Service Center. A letter was then composed by board members indicating a "middle of the road" position of the hospital board. The hospital administrator was directed to send a typed letter to all board members for critique and additional input before the letter was to be finalized. Following discussion: Motion was made by Doelger to send the final letter to Dr. Lenox Danielson, Chairman of the Board of West Central Community Service Center, and Howard Christensen from McLeod County detailing the hospital's "middle of the road" position on the unresolved issues between West Central Community Service Center and McLeod County. Motion was seconded by Fogg. All were in favor. Motion passed. C. Medical Office Building Leases. A request to sublease space in the * Medical Office Building was submitted by Family Rexall Drug. The letter detailed a request from Carlson Pharmacy to sublease to Family Rexall the space currently occupied by Carlson Pharmacy South. Following discussion: Motion was made by Doelger to approve the sublease arrangement between Carlson Pharmacy and Family Rexall for the space presently occupied by Carlson Pharmacy South in the Medical Office Building. Motion was seconded by Ewald. All were in favor. Motion passed. A request was also presented by Graves from Dr. Russell Thompson indicating his interest in providing enough subtenants in his suite in the Medical Office Building that would allow the hospital board to excuse him.from his obligations as prime tenant for the suite and negotiate prime contracts with the present subtenants. Following discussion: The administrator was directed to advise Dr. Thompson that the hospital board would be interested in discussing the matter further with him. No specific action was taken. D. Burns Manor Special Meeting. A meeting between Burns Manor, City Council, and other interested senior citizen committees of the City of Hutchinson was discussed. The purpose of this meeting was to begin a planning effort for services for the elderly. Following discussion: The administrator was requested to contact Burns Manor and appropriate city officials to request a delay in the meeting in order to further finalize the planning process. A later meeting date will be requested after planning consultants have been hired and the planning process has been established. It was recommended that the presidents of the boards and administrators of Burns Manor and Hutchinson Community Hospital, along with city council representatives, develop a plan for financing the project and for implementation. A report is to be submitted to the boards at the next meeting for further action. E. Second Quarter Progress Report. Graves reviewed the second quarter progress report. A report of achievement on the institutional objectives was distributed. Following discussion: Motion was made by Doelger to accept the second quarter progress report as satisfactory achievement thus far. Motion was seconded by Ewald. All were in favor. Motion passed. Statistical Report. Year -to -date comparisons reveal that we're considerably under budget. Reason for this was the significant decline in surgical admissions and surgical length of stay. Accounts Payable. Motion was made by Goebel to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $470,474.68. Motion was seconded by Doelger. All were in favor. Motion passed. 0 0 i Financial Statements. Profit and loss statements reveal a substantial loss in the amount of $8,000. We have a slight year -to -date gain after funding �t price level depreciation. The mental health unit financial reports were presented and discussed. This service is doing extremely well and is far above expectations at this time. Director of Mental Health Unit Report. The report was presented. The origin of our patient census was discussed. No other unusual comments were made. Director of Nursing Services and Education Coordinator Reports. The reports were presented. No unusual comments were made. Auxiliary Meeting Minutes. The minutes were presented. No unusual comments were made. Patient Satisfaction Surveys. Graves presented questionnaires and results from a special survey being done in the Dietary Department. Favorable comments were received by hospital board members. Adiournment. Motion was made by Goebel to adjourn. Motion was seconded by Doelger. All were in favor. Motion passed. The meeting adjourned at 8:55 PM• pectfully sub Philip G. Graves r'- Administrator PGG:lh Norah Mullan Secretary HUTCHINSON COMI9UNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - September 21, 1982 5:30 PM - Small Conference Room Present: Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dr. George Gordon, Chief of Staff Absent: Roily Balke, President; Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; Willard H. Rosenow, Assistant Administrator The meeting was called to order at 5:50 PM by Vice President Ewald. Minutes of Past Meetings. Motion was made by Goebel to accept the minutes of the regular Board of Directors meeting of August 17, 1982. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. No unusual comments were made. New Business A. Dr. Gillard's Staff Appointment. A recommendation from the Executive Committee of the Medical Staff regarding the staff appointment of Dr. John Gil-lard was received. Following discussion: Motion was made by Goebel to grant privileges to Dr. John Gillard, D.D.S., to the Courtesy Dental Staff. Motion was seconded by Gruenhagen. All were in favor. Motion passed. B. Planning Process with Burns Manor. Graves appraised the hospital board that the City Council tentatively authorized $12,000 in funds from revenue sharing for a planned effort for services for the elderly. The revenue sharing monies must be discussed at a public hearing, and it is anticipated that final approval will be given in November. C. Medical Office Building Lease. Dr. Jeff Carlson and Mr. Sam Scholl attended a portion of the board meeting to request authority of the hospital board to sublease space in the Medical Office Building. The hospital board received and discussed a letter indicating the same from the present tenant, Dr. Russell Thompson, of Willmar, MN. The hospital board considered proposals from both tenants and indicated that a commitment from the proposed tenant must be equal to or greater than the length of time remaining on Dr. Thompsonts lease in order for the board to excuse Dr. Thompson from his primary tenancy. Following discussion: Motion was made by Gruenhagen to authorize the hospital i administrator to negotiate a satisfactory lease arrangement with Drs. Carlson and Wang for a minimum 5 -Year lease with rental figures compatible with present pharmacy tenant. This agreement is to be submitted back to the hospital board for (C) final approval. Motion seconded by Mullan. All were in favor. Motion passed. Motion was made by Gruenhagen to request the secretary of the hospital board to compose a letter to Mr. Sam Scholl of the Harley Clinic communicating the hospital board's decision in renting the space to Drs. Carlson and Wang. Also, the letter will offer the hospital's assistance in finding rental space for the Harley Clinic in Hutchinson. Motion was seconded by Goebel. All were in favor. Motion passed. D. Letter from West Central Community Service Center. A letter from West Central Community Service Center, in response to the hospital's "middle of the road" letter regarding West Central Service Center and McLeod County, was discussed. Following discussion: Motion was made by Goebel to request the presidents of the hospital board and the West Central board to meet with Mr. Howard Christensen of McLeod County to develop a method of resolving the conflict between McLeod County and West Central Community Service Center. Motion was seconded by Gruenhagen.. Further discussion ensued. It was the opinion, after additional consideration, that the hospital board, as a whole, should meet with the West Central board, as a whole, to discuss an affiliate arrangement �. for 1983 between the hospital and West Central. Following discussion: 1 Goebel and Gruenhagen rescinded the previous motion and made a new motion to request a joint meeting of the West Central Community Service Center Board of Directors to meet with the Hutchinson Community Hospital Board of Directors at the Farmer's Daughter in Litchfield. Motion was seconded by Goebel. All were in favor. Motion passed. E. Budget. Graves and Rosenow presented a salary and benefits comparison and proposal. The Minnesota Hospital Association Rate Review program this year is allowing 9.5% increase in the salary category. Following discussion: Motion was made by Goebel to grant a 9.5% increase in the salary category. The salary allotment includes 2% step increase for eligible employees and other salary considerations such as shift differential, call pay increase, and other salary considerations yet to be determined. Final proposal is to be submitted to the governing board in consideration of overall hospital budget approval. Motion was seconded by Gruenhagen. All were in favor. Motion passed. F. Health Systems Agency. Graves presented, as an item of information, his nomination as President and Chief Executive Officer of the Health Systems Agency for 1983. 0 • CL Statistical Report. Graves and Rosenow presented the statistical report. Year -to -date statistics represent a 66% occupancy as compared to a 75% occupancy last year at this time. Decrease in census is due to the lack of surgical admissions and a shorter length of stay. Accounts Payable. Motion was made by Gruenhagen to authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $432,682.37. Motion was seconded by Mullan. All were in favor. Motion passed. Financial Statements. Financial statements were presented by Graves and Rosenow. The profit and loss statement reveals a $6,300 operating loss for the month. Year -to -date net income is $1,554. Operating expenses show a favorable ratio when comparing budget to actual. Lawsuit. Graves appraised the board that a lawsuit was filed on behalf of Kelly Heyer, an infant born in Hutchinson Community Hospital in February of 1980. Following discussion: Motion was made by Goebel to acknowledge receipt of the lawsuit and request the City Attorney to tender the defense of the lawsuit to St. Paul Fire & Marine Insurance Company, the present malpractice carrier for Hutchinson Community Hospital. Motion was seconded by Mullan. All were in favor. Motion passed. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Services and Education Coordinator Reports. The reports were presented. No unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Adjournment. Motion was made by Goebel to adjourn. Motion was seconded by Mullan. All were in favor. Motion passed. The meeting adjourned at 7:30 PM. Respectfully sZitted, ` Philip . Graves Recording Secretary PGG:lh r Norah Mullan Secretary MINUTES Parks 6 Recreation Advisory Board September 1, 1982 Members Present: Roy Johnsen, Rollie Jensen, Don Falconer, Kathy McGraw and Mike Carls. Others present were: Bruce Ericson, Mark Schnobrich, Mary Haugen and special guest Grace Sanstead. Minutes The minutes dated August 4, 1982 were approved by a motion made by Don Falconer, and seconded by Rollie Jensen. Resolution of Appreciation Roy Johnsen presented Grace Sanstead with a resolution of appreciation from the City Council and expressed the board's appreciation for her many years of service. Gym Rental Bruce went over a-memo showing gym rental for the 1982 - 83 season, and pointed out to the board that there will be enough revenue to cover rental costs, however, the difference between the anticipated revenue and rental costs will be $1,983.20 more than budgeted for when the Old Armory was available. It was recommended that a different memo be forwarded to the City Council so that they were made aware of the situation. Tennis Court Grant Bruce also informed the board that he received the application for the grant for two tennis courts in North Park, and it didn't rank high enough to be con - sidered in 1983. Landscaping at Eheim Park There was a discussion regarding the landscaping at Eheim Park, and Bruce in- formed the board of the dedication which will be taking place on Thursday, September 16th. It was recommended that Bruce check into having a board mem- ber make an official presentation of the old statue of Little Crow to the historical society at the dedication. Memorial Trees Mark informed the board that the Tree Board has recommended that memorial trees be planted at Roberts Park and suggested the exercise trail. The board agreed this sounded like a good idea to help landscape the park. Public Telephone in Library Square The Board discussed the possibility of a public phone in Library Square Park and agreed it would be a good location. A motion was made by Kathy McGraw, seconded by Don Falconer to approve the installation of a public telephone in the northwest corner of the park. It was unanimously approved by the board and will be presented to the City Council for approval. 7 — -.Q% Parks 6 Recreation Board September 1, 1982 Page two Rental Charge for Bleachers The board discussed the use of bleachers and agreed that there should be a rental charge for groups other than city of school. A motion was made by Rollie Jensen and seconded by Mike Carls that a charge of $20 for the large bleachers and $15 for the small bleachers be a minimum charge and the rental period be for two days. For longer rental periods and additional $5 per bleacher would be added to the fee. The motion was unanimously approved by the board. Information Signs Bruce Ericson informed the board that the Chamber of Commerce intends to pursue getting "information signs" donated and is looking for some choice locations for these signs. He stated that they would like to place their first sign in Fireman's Park and the board had no objections. Arena Rental Policy The board directed Bruce and Mary Haugen to develop a new rental policy for the_ " arena which would encourage all groups to make use of the arena. Mary stated that perhaps the use of a percentage system would be the best solution in many cases. 1983 Budget Proposal Ken Merrill made a presentation of the proposed 1983 budget. Mike Carla suggested that the staff and board continually search for additional means of increasing revenues to support the programs. Ken indicated that the Old Armory budget may not be at all accurate since this issue is being discussed by the Old Armory committee and a decision on the building has not been made. The board directed Bruce Ericson and Mary Haugen to meet with Homer: Pittman and Marlow Priebe to find out exactly what the problems are with the arena and what has to be done to solve them. A motion was made by Kathy McCraw, seconded by Mike Carls that the board recom- mend the proposed budget and that any changes could be given to Ken as soon as the board has studied each budget area. Ken indicated that the budget is still in it's preliminary stages and has not been presented to the City Council as of yet. The motion was unanimously approved by the board. Adjournment The meeting was adjourned at 6:15 p.m. by acting chairman, Roy Johnsen. SURVEY OF CITY AUTO POLICIES CITY MONTHLY CAR ALLOWANCE Owatonna Eng. - $130; lives outside city limits Bldg. Offl. - $130 Asst. Bldg. Offl. - $150 Rec. Dir. - $130 Asst. Rec. Dir. - $130 C1erk,Planner - $80 each TAKE HOME SPECIFIC RESTRICTIONS (Marked /City Use Only) Fire and police personnel Police Chief must reside in city limits Fire Chief & Investigator Various Foremen Police picked up at home Mound NONE City Admin. - Optional Police Chief - Unmarked; liberal personal use Police Investigator - Un- marked; liberal personal use Street Dept. Water Dept. Sewage Disposal Dept. All others use motor pool car housed at city garage New Ulm City Mgr. - $145 City Eng. Police Chief Investigator & All Police Officers picked up at home Street Supt. Rec. Dir. Utilities Mgr. (Water & Elec.) Some Foremen Shakopee City Mgr. - $200 Public Work Supt. Eng. - $200 City Planner Fire Chief Some Foremen, depending on individuals on call CITY MONTHLY CAR ALLOWANCE TAKE HOME SPECIFIC RESTRICTIONS Willmar NONE City Clerk Fire Chief Police Chief Street Foreman Winona NONE Car Pool: Police Investigators (3 shifts covered) Water Foreman Sewage Plant Foreman City Mgr. - New leased; liberal personal use Marked Cars: CSO Street Supt. Water Foreman Sewage Plant Foreman Police and fire personnel must reside in city limits Eng.,Public Works Dir., Bldg. Offl. - Use motor pool car housed at city garage Other In addition, I have been informed by Dick Waage that the communities of Orono, Medina, and Minnetrista have investigators that take home cars, some commuting as far as 14 miles one way. The McLeod County Investigator travels from Hutchinson (his home) to Glencoe (office) each day (14 miles one way). \J • E (CITY VEHICLES TAKEN HOME BY CITY STAFF) NAMIi ADDRESS TITLE VEHICLE REASON 1)1 ?AN OgORSKY ROUTE 4 CHIEF OF POLICE 1980 Buick Automobile ON CALL DICK WAAGE ROUTE 1 DASSEL INVESTIGATOR 1978 Ford Automobile ON CALL ROGER BAKKEN 750 LYNN RD. C S 0 1981 Chev. Pick up ON CALL RALPH NEUMANN 1119 LEWIS DIRECTOR 1981 Chev. Pick up ON CALL DOUG MEIER 795 MILWAUKEE SUPERVISOR 1974 Ford Pick up ON CALL FINL.EY MIX 600 DALE SEWAGE PLANT SUPT. 1979 G M C Pick up ON CALL DICK NAGY 135 LYNN RD. WATER PLANT SUPT. 1977 Chev. Pick up ON CALL MARLOW PRIEBE ROUTE 7 ENGINEER 19 76 CRev. Nova Automobile ON CALL GEORGE FIELD 103 5th Ave NE FIRE MARSHALL 1972 Dodge Wagen ON CALL CAI, RICE 566 4th Ave SW Asst. Engineer 1977 Chev. Van For Security Reasons HOMER PITTMAN 897 Lynn Rd. BUILDING OFFICIAL 1981 Pontiac Automobile For Security Reasons BRUCE ERICKSON 456 SHADY RIDGE DIRECTOR (IN THE PAST OCCASIONAL USE) ON CALL MARV IIAUGEN ROUTE 1 ARENA MANAGER (IN THE PAST OCCASIONAL USE) ON CALL * (ON MILEAGE ALLOWANCE) MOTOR POOL. EQUIPMENT SEDANS 9 BUS 3 VANS 4 PICK UPS 14 TRUCKS (1 Ton d over) 18 GRADERS, TRACTORS ETC.29 77 r • DATE August 30, 1982 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz, City Administrator FROM: Chief of Police Dean M. O'Bor,sky SUBJECT: Take -home vehicle As Chief of Police and Civil Defense Director for the City of Hutchinson I have many responsibilities. Those responsibilities for the safety of the community require that I be on call 24 hours a day. When I leave the office and am not near a radio or telephone I constantly keep the dispatchers advised as to my whereabouts at all times and they are able to contact me through the pager system. No matter where I am, either on duty or off duty, I constantly keep a member of the Department advised as to how I'may be contacted in any emergency, day or night. As Civil Defense Director our policies and procedures dictate that 1 be notified during thunderstorm warnings, watches and tornado watches and of course, tornado warnings. The police department counts on me to respond in these severe weather conditions to activate the Emergency Operating Center and to make the decisions that only I have the power to do by law. In the past ten years I have responded to the scene of local weather emergencies innumerable times and expect to continue to do so. On occasion my use of the vehicle has provided me with an opportunity to give advanced warning to the City; in one instance sighting a tornado on the ground southwest of the City and by being in my car in the late evening hours was able to notify the dispatcher by radio to activate the sirens. As far as my duties as Chief of Police are concerned it is crucial that I be able to be contacted by members of the department at any time, day or night. As it standvif I were not to have the police department vehicle the only time which members of the department could not reach me would be when I would be in a personal vehicle or with my family or at events which would place me incommunicado and unable to respond in an emergency. I do not think it is fair to ask any police officer to respond to a potentially life- threatening situation when members of his family are with him in a personal vehicle without the proper communications systems and also not equipped to handle emergency 9—a. driving. I am regularily called by members of the department to assist them with decisions that have to be made regarding arrests, tactics or potentially dangerous situations. An example would be when Officer Scott Johnson was shot. I was called at home and I was the first person on the scene to offer assistance to the officers and was able to convince a reluctant ambulance driver to give the wounded officer assistance even though the driver refused to do so because of the danger involved. I have attached a few examples of what is required of me by job description and department policy. If you were to read our manual you would find many other examples. I do not consider having a take -home police vehicle simply a benefit of my position. In order to maintain the 24 hour a day on call status that I have in the community and bearing in mind the large responsibility that have for public safety I think it's crucial that the vehicle be made available to me on a take -home basis in order to maintain my current level of response. DMO:nb • • HUTCHINSO•POLICE DEPARTMENT GENERAL ORDERS t Directive: POLICE CHIEF - DEPARTMENT STRUCTURE Gll0 Issued: Date Effective:. Supercedes: No. of Pages: .1-82 5-15-82 1 ( Y _t 1 DUTIES AND RESPONSIBILITIES (PRIMARY LINE): 1. Under the direction of the Mayor and within Civil Service Rules, acts as chief administrative officer of the police department in all matters of operations and discipline. 2. Plans, directs, and coordinates all activities of the department... Supervises the work of patrolmen or delegates supervisory authority to sergeants. 3. Plans and develops training programs for department personnel, subject to state laws. 4. Formulates and prescribes work methods and procedures to be followed by the department. Appraises work conditions and takes necessary steps to improve police operations. '_- 5. Directs, advises and assists subordinates in non - routine criminal ,t or other investigations. 6. Acts as custodian of al-1 property coming into the possession of the department. - 7. Cooperates with state and federal officers and with other agencies as required in carrying our law enforcement functions. _�11 8. Prepares the annual budget and controls the expenditures of the department. 9• Orders supplies and equipment as required for the operation of the department. 10. Prepares reports to the Mayor and City- Council on a quarterly basis. 11. Serves as civil defense director. 12. Attends civic and community organization meetings to explain the activities and functions of the department and to establish favorable- public relations. " 13. Performs related duties as required - is on call at all times. _ F' Y \'i RDQ :tiAR:7I `:G r_-_ ,r. :..._CH FOR HUTCHIA:Sr: TORN;00 WATCH FOR HUTCHINSON After receiving the WATCH information from McLeod County do the following: 1. Notify your officers on duty that we are under a WATCH until (give the time). McLeod County will advise KDUZ. 2. Notify Chief O'Borsky by radio or telephone (line 6 - 2 #) , and Chief Schlueter by radio (Page #42) or by telephone, home: 587 -5353 or work: 587 -2364. TORNADO WARNING FOR HUTCHINSON: After receiving the WARNING information do the following: 1. Using the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES, PRESS THE RED ALERT BUTTON ON THE RADIO THREE TIMES AND ANNOUNCE: 1� "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON, A TORNADO HAS BEEN SIGHTED ON THE GROUND (GIVE LOCATION) BY (GIVE NAME OF LAW ENFORCEMENT AGENCY)." OR, IF THE TORNADO IS SIGHTED BY THE PUBLIC: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON,_A TORNADO HAS BEEN SIGHTED BY THE PUBLIC ON THE GROUND (GIVE LOCATIONI. REPEAT THIS TWICE; USING THE CHECKLIST HAVE ALL CARS AND STATIONS CONFIRM THE NOTICE. IMPORTANT: If sighting is by the public and is reported as being so close to pose an IMMINENT DANGER, activate the sirens. However, when possible, verification by law enforcement personnel should be obtained. If the sighting is made by a member of the public advise KDUZ AND MCLEOD COUNTY. 2. TO ACTIVATE THE CIVIL DEFENSE SIRENS: Switch over to the FIRE FREQUENCY press the ALERT- TORNADO button in. Also blow the fire siren for 5 min- utes. A) Notify McLeod County that the sirens have been blown. (unlisted 864 -3940) B) Notify KDUZ that the sirens have been blown. KDUZ unlisted #587 -4251. NOTE: If the announcer is on the air your'call will break in and you will ring in on the air. KDUZ after hours: Larry Graf 587 -3351, Darrell Gander 587 -3205, or Russ Mancl 587 -2374. C) Notify the National Weather Bureau 1 -800- 692 -2110 ANNOUNCING THE ALL CLEAR: We will only announce an all clear after the National Weather Bureau has either notified us by telephone or teletype. 1. Use the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES; ANNOUNCE: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON THE WARNING HAS BEEN CANCELLED BY THE NATIONAL WEATHER BUREAU AT (GIVE THE TIME). REPEAT THIS TWICE; HAVE ALL CARS AND STATIONS CONFIRM THE CANCELATION NOTICE. HAZAn =!uUS i"LIJERIAL OR CHEMICAL SPILLS 1. Use the HAZARDOUS MATERIAL OR CHEMICAL SPILL FORM. As this will have all the information you will need. ALSO USE attached Hazardous Materials Guidebook. 2. When sending anyone on hazardous material or chemical spills CAUTION THEM TO BE VERY CAREFUL. 3. Notify your officer(s) on duty and other emergency units needed at the scene of the spill. 4. Notify Chief O'Borsky by radio or by telephone (2#), Chief Schlueter by radio (page z42) or by telephone 587 -5353 -home 587- 2364 -work. Inform them of the incident and see if they want KDUZ notified or the Civil Defense Sirens blown. 5. TO ACTIVATE THE CIVIL DEFENSE SIRENS: SWITCH OVER TO THE FIRE FREQUENCY, PRESS THE ALERT - TORNADO BUTTON IN. Also blow the-. fire siren for 5 minutes, NOTIFY MCLEOD COUNTY THAT THE SIRENS HAVE BEEN BLOWN via radio or telephone 864 -3940 RETURN TO POLICE FREQENCY. 6.. Notify KDUZ and give them the information you receive from Chief O'Borsky or Chief Schlueter or one of your officer's as to what they want announced over the radio, Unlisted # for KDUZ 5874251, ` use only for weather or impending disaster. Note: If the announcer is on the air it will break -in and you will -ring in on the air. AFTER HOURS: Larry Graf 587 -3351 Darrell Gander 587 -3205 Russ Mancl 587 -8274 I 7. Call a backup dispatcher if you feel it is necessary. 8. Keep your times up to date on your log. 9. REMEMBER THAT THE SPELLING OF THE MATERIAL OR SPILL IS VERY IMPORTANTI I M P O R T A N T DEPENDING ON THE TYPE OF HAZARDOUS MATERIAL OR CHEMICAL SPILL AND LOCATION YOU TOO MAY HAVE TO EVACUATE THE POLICE DEPARTMENT BECAUSE ? OF THE DIRECTION OF THE WIND, IF THIS HAPPENES NOTIFY MCLEOD COUNTY I THAT THEY WILL HAVE TO TAKE OVER OUR DISPATCHING, KNOWING WHAT THE WIND DIRECTION IS VERY IMPORTANT TO YOUR WELFARE AND THE PEOPLE YOU ARE RESPONSIBLE FOR. SF. i:w THUi7DEPZ- TO== -S SEVERE THUNDERSOTRIM WATCH/WARNING FOR MCLEOD C6JNTY & hUTCHINSON A. After receiving the WATCH/WARNING information from McLeod County do the following: 1. Notify your officers on duty that we are under a WATCH and /or WARNING until (give the time). IMPORTANT: RELAY ALL INFORMATION ABOUT THE SEVERE WEATHER IN OUR AREA SUCH AS HEAVY RAIN, HIGH WINDS, CONTINUOUS LIGHTNING, OR HAIL (GIVE SIZE OF HAIL, IF POSSIBLE1. 2. If a back -up dispatcher is needed it must be cleared through a supervisor or the senior officer on duty, -_B, For a severe thunderstorm WARNING ONLY in our area: notify Chief O'Borsky by radio or by telephone (line n6- 2n) and Chief Schlueter by radio (pager r42) or by telephone (home; 587 -5353, work; 587- 2364). L ECl 01, CAL �_h'��;,��CY OR POb�tP, FOUL,- 1. Call the Utilities Company to determine the size and the approximate length of the outage. 2. Notify your officer(s) on duty of the outage. 3. If the officer in charge thinks that it is necessary to put the information over KDUZ use the following numbers: During working hours: Non- emgergency n587 -2139 After hours: Larry Graf 587 -2139 Darrell Gander 587 -3351 Russ Mancl 587 -8274 4. Call a backup dispatcher if she is needed. 5. Call the following people as soon as possible if they are needed: Chief O'Borsky speed dialing line 6 20 Sgt. Gregor speed dialing line 7 3$ Sgt. Kirchoff speed dialing line 7 24V 0 DATE August 30, 1982 POLICE DEPARTMENT MEMORANDUM Gary D. Plotz, City Administrator FROM: Richard Waage, Investigator, Hutchinson Police Department SUBJECT: Justification for take -home vehicle Due to the nature of my job I am on call 24 hours a day. It is not unusual to return to work after leaving for the day. This call can come at any time of the day or night. Most common return requires interviewing suspects or witnesses, meeting with informants, contacting parents or performing crime scene tasks of fingerprints, photographs or the collection of evidence.- I have specialized training to provide technical services on an emergency basis. As the only investigator I am expected to respond to all emergencies that require any assistance. It should be noted that I do not receive overtime for any of returns to the office. It is also not uncommon to have days that start at 9:00 a.m, and end after midnight. In the past when my vehicle was left at the office we have had problems with vandalism and in winter months the vehicle not starting due to the cold. I have built a garage for the city vehicle that 1 take home to insure the vehicle be able to respond when necessary. I would like to cite some examples of this. This spring 1 was contacted on a Saturday morning by an informant who stated he was willing to buy drugs. By having an unmarked police car I was able to meet with him and still have contact with other law enforcement agencies by radio. This information led to surveillance of the drug buys, then to a search warrant and the arrest of two major dealers, who were dealing to high school kids. This was none over a two day period of time with meetings In the country. Just last week I met with an informaA after receiving a call at 9:30 p.m. Last week I also returned to the office to interview a person involved in a major forgery ring. These are not uncommon events but weekly ones. For the same reason investigators for agencies around us also take their squads home. Richard Waage /nb (612) 871 9 -22" CITY OF !, Ui'Cr' I1JSOrtf 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: _ Apau T_179_1982 — — — — — — TO: _ _ _MAYOR AND CITY COUNCIL ------------ - - - - -- FROM: — — _t LH NEUMANN - ----------------- - - - - -- SUBJECT: — — �STIFICATION_FOR CITY STAFF TAKING HOME CITY VEHICLES — — I feel the Citizens of Hutchinson are entitled to have their City protected 24 hours a day and the only way this is possible is to provide coverage during the non - working 16 hours a day by on -call personnel 7 days a week. The 4 Pick -up trucks (Doug Meier, Dick Nagy, Finley Mix) in my departments including my own that are driven home generally have emergency equipment or supplies that can take care of many problems that occur during off hours. An example of the calls we receive include barricades knocked down, dead animals, glass in street, bad hole in street, car accident involving city property, down traffic signs, Water Carnival activities, gas or grain spill, storm damage, catch basins plugged, branches in street, washed out catch basins, snow drifts, icy street intersection, dusty street, even a train derailment, plus additional calls that Finley Mix and Dick Nagy receive relating to alarms going off at the Water Plant, Sewage Plant plus the lift stations. In addition they receive calls on sewage back -ups and water leaks throughout the city. In my personal case, I survey the City prior to reporting to work after rain storms, heavy winds, high water levels during spring run -offs, and winter storms looking for problem areas that need immediate action. I have also used a City truck off hours attending Hazardous Waste meeting in Litchfield, County Planning meetings in Glencoe and Town Board meetings The advantages of having these vehicles for immediate use'far surpasses the small dollar amount involved in driving them home. 0 • e -a /fi12J 5 &7 -5; Ct E li C.= LVTCH1 f: C 37 V,'ASH1[VGT0 ' AVENUE WEST HUTCHINSON, MINN. 55350 August 17, 1982 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: DOUGLAS MEIER, MOTOR POOL SUPERVISOR SUBJECT: JUSTIFICATION OF TAKE -HOME VEHICLE Due to changes in the weekend policy during the summer months, April through September, there are no personnel on call for emergency calls. Because this condition exists, the Police Dispatcher has made it a policy to call me when an unusual situation arises. Examples are: Manhole covers removed or placed inside of manhole Dead animals, broken bottles, branches across the street Cleanup of debris after accidents Open park buildings or repair plugged toilets in parks- Pump gas at the airport Help with airplanes at airport during high winds Check on lights when problems arise. -. Throughout the winter season I am responsible for alerting the snow removal crew. Therefore, I have to check the streets for snowfall. When slippery conditions exist I call out the sanding vehicles. I receive numerous calls for plowing when blowing and drifting occurs and a large plow is not required. It should be noted that for the majority of the calls 1 make no time or pay requirement against the city. For a period of one year, the average number of calls would be approximately four per month. There is also an understanding between the Police Department and myself that anytime an emergency exists where they would need a four wheel drive vehicle, my truck would be available. N' _ _- (612) 537 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 18, 1982 70: Mayor and City Council FROM: Finley Mix RE: Take Home Vehicles In justification of having a pickup at home for emergency use on water and sewer calls: I have had 9 calls so far this year that I have received extra pay for. There have been about 10 or 12 calls that I was only out about 15 to 30 minutes that I have never written any extra time down for. Some of my calls do not go through the Hutchinson Police Department. The reason I get some water calls, is if the Police Department can not get in contact with Dick Nagy, they call me. FM/pv Finley ix Waste Water Superintendent (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 31, 1982 TO: City Administrator and City Council FROM: Director of Engineering RE: Take -Home Vehicles Engineering Department As per the Memorandum dated August 9, 1982, I submit the following data requested for the Engineering Department Vehicles: Vehicle: 1976 Chevrolet Nova Automobile Driver: Marlow V. Priebe, Director of Engineering Reason: Information: On Call At the time I was hired by the City, in 1967, I was assigned a take -home vehicle to permit me to respond quickly and easily to whatever situations I am called for, be it evenings or weekends. These calls have been and still are due to the varied hours by our contractors or emergencies. In addition, it was understood that said vehicle assignment was considered a fringe benefit to the position. According to the City Engineer's Association of Minnesota's annual survey of cities, a majority of cities either assign a take -home vehicle or have a mileage allowance. The fact that the vehicle I have assigned to me has a two -way radio for direct communication with other City personnel when an emergency occurs, I believe, it is in the best interest of the City to continue as is. If a change is to be made, I request I be given a milage allowance. Vehicle: 1977 Chevrolet Van Driver: Calmer Rice, Asst. City Engineer Reason: For Security Information: At the time Mr. Rice was directed to take -home the vehicle, it was for security reasons. Since then, it has been found beneficial for him, due to making special inspections after hours or on weekends, due to contractors work schedule. The amount of inspections will vary throughout the year and from year to year, ?—a- City Administrator &Oty Council • Take -Home Vehicles August 31, 1982 Page 2 depending upon amount of work in progress. Also, the vehicle is used from time to time on an emergency call. Some years ago this was reviewed by the City Council and was determined at that time, that it was practical to continue to have Mr. Rice continue taking home the vehicle, rather than having it parked on the street over night. I recommend no change in the take -home vehicle policy for Mr. Rice. Marlow V. Priebe Director of Engineering MVP /pV ' (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: August 2, 1982 T0: Mayor and City Council FROM: Fire Marshal RE: Use of City vehicle - "On Call" The use of the City owned station wagon is limited to the following uses by me and /or Fire Department personnel, and at times other than 8 to 5, Monday thru Friday. 1. Answering fire calls from my home, evenings and weekends. Considering 107 calls lat year, with more than 508 of the calls occurring during the 15 hours off; evenings and weekends. 2. Out of twon use - for meetings and schools by myself and occasional meetings and schools by members of the Fire Department. 3. 9 times in 1981 - evenings for speeking'engagements relative to my job. 4. Called 23 times in 1981 to check alarm system problems, smoke odors, gas spills or leaks, and other such investigations or complaints after hours and weekends. In 1982, I have had and answered 13 such calls. 5. I will have the car at a fire scene, after the department has gone, continuing the investigation as necessary. 6. For security reasons, due to the equipment in the car, it would be poor to leave it at an unsupervised area. George F. Field Fire Marshal GFF /pv P Q . (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 18, 1982 TO: Mayor and City Council FROM: Building Department RE: Take Home Vehicle My needs for a take home vehicle are as follows: Inspections before 8:00 A.M. average about 30 times a year. Inspections after 5:00 P.M. average about 24 times a year. Inspections on Saturday average about 12 times a year. Attendance of Council and Planning Commission Meetings. Also, for security reasons to get the car off the street. I also, thought that the use of the car went with the job, same as a Superintendent of Construction or Project Manager. Hp/PV /� �� - . �Z Homer Pittman Building Official 0 • 9 -Q 1��tCHlhsOy tnln Fs Hutchinson Utilities Commission Hutchinson. Minnesota 225 Trrhiazn sveet 55355 Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: n U October 20, 1982 OCT 1982 RECEIVED �'- sr_—.----- In response to the petition for a street light in the middle of the 600 block of Juul Road. The estimated cost for the installation of this light is $675.00. The property owner at 643 Juul Road has granted us permission to install the underground conductors along the west property line to serve the street light. If you should desire additional information, please do not hesitate to call. ME H.W. Filk President E. ''Bud" Daggett Vice President Thomas B. Lyke Secretary R.H. Alexander General Manager Tel. 612/587 -4746 Yours truly, HUTCHINSON UTILITIES COMMMIISSS /SIION M. D. "Butch" Wentworth Electric Superintendent (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: October 14, 1982 SUBJECT: Arena Rental Policy On the reverse side of this memo is a proposed arena rental policy which has been recommended by the Parks & Recreation Board. Most of the rates presented are current rates. The only thange in the policy are items C- F under dry floor rental. These items are all aimed at making the arena available to groups who may not want to guarantee the arena the daily rate, but are willing to give up a percentage of their gate, or may only want to rent an hour or two. These rates are competitive with similar buildings and should increase the usage of the arena during "slow" periods. klm ?—a, Proposed Arena Rental Policy The following items represent the current rates and proposed rates for rental of the Civic Arena during ice an non ice periods. I ICE RENTAL a) Prime time ice rates are currently set at 50.00 /hr. b) Non -Prime time (after 10 p.m.) are currently set at 40.00 /hr. c) Youth ice rental (hockey association / figure skating) is currently set at 19.00 /hr with our goal of gradually setting this at 50% of prime time ice rates. d) City broomball leagues currently pay at the non -prime time rates. e) High School rental is negociated with the school district and is currently 40.00 /hr for practice and 125.00 /J.V. and Varisity games. II DRY FLOOR RENTAL a) Currently 250.00 /day b) Currently 375.00 /weekend c) 31 day (up to 6 hours) 125.00 d) Hourly rate 25.00 /hr e) For groups who charge admission there would be an option (at the arena managers discression) to wave the rental fee and take 25% of the gate. f) All concessions (not handled by the arena) will be charged 25% of their gross sales. (ex.) T- Shirts /records etc. Any exception to these would have to be approved by the Parks and Recreation Board and the City Council. 0 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M TO; Ma or and Council FROM: Water Billing Department SUBJECT; Delinquent Water Accounts 01- 0140 -1 -00 Mark Schmidt *3 Main St. N. 540 Larson St. $139.98 01- 0430 -1 -00 Hutchinson Laundromat *205 Washington Ave. E. 1368 Cherry Hill Road Mendoda Heights, MN 55118 $354.78 Promised to pay 10/28/82 02- 0125 -0 -00 Gingerbread House 209 Main St. S. $68.44 02- 0280 -1 -00 Alton Wicklund 605 Main St. S. $92.62 Promised to Pay 11/05/82 02- 0645 -3 -00 Cameo Cleaners 34 Second Ave. S.W. $296.37 03- 0500 -8 -00 Yolanda Ross *145 Second Ave. S.E. 315 Lang St. 4C, Salina, CA 93901 $99.24 DATE. October 26, 1982 05- 0180 -0 -00 Christy's 18 Main St. N. $82.24 06- 0700 -1 -00 Dr. Sam Ulland *145 First Ave. S.W. Winsted, MN 55395 $56.26 07- 0120 -4 -00 Vicki Stands *806 Franklin St. S. R. R. 3 $52.47 Promised to pay 11101/82 07- 0900 -3 -00 Connie Luberda 326 Fourth Ave. S.W. $66.48 Promised to pay 11/03/82 07- 0905 -1 -00 Verdi Christensen 312 Fourth Ave. S.W. $16.21 07- 0910 -9 -00 Robert Orken 310 Fourth Ave. S.W. $55.28 9 -c. 0 DELINQUENT LIST CONTINUED 09- 1105 -1 -00 Gary Piehl 316 Grove St. S. $60.89 $15.00 Pd 10 -25 -82 45.89 11- 1010 -0 -00 Maplewood Academy *Campgrounds 700 Main St. N. $82.69 12- 0750 -0 -00 Joe Kickler *99 McLeod Ave. No Forwarding $28.71 42- 0070 -1 -00 Frontier House 1125 Plaza 15 $238.72 * SERVICE ADDRESS 0 Recommed that service be discontinued at 12:00 Noon, Monday November 1, 1982 unless otherwise indicated. 9 r M E M O R A N D U M DATE: October 21, 1982 -- — — — — — — — — — — — — — TO: Mayor and City Council — — — — — — — FROM: Gary D. Plotz, City Administrator ------------------ SUBJECT: Charge: for Copy Services Pursuant to my discussion with Mayor DeMeyer, it is appropriate to establish a "policy" for photocopying. The following communities were surveyed: Based on the above information, a 254, per side or per page charge may be reason- able, except for elected officials and staff. Additional requests being made by advisory committee member(s) should also be discussed and a policy set. /ms 9- COST (PER PAGE CITY OR SIDE) COMMENT Owatonna 354, Several Requests Worthington 104, Few Requests Winona $1.00 policy; nowufewsrequests. policy; q Shakopee 204, Few Requests Willmar 154, Few Requests New Ulm 104, Few Requests Based on the above information, a 254, per side or per page charge may be reason- able, except for elected officials and staff. Additional requests being made by advisory committee member(s) should also be discussed and a policy set. /ms 9- 0 0 i Oct. 14, 19az City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 14315 C CIRCLE OMAHA, NE 68144 Please find enclosed $25.00 needed for the license which is required for the tool auction that will be held on Thurs. Nov. 11. The auction will be held at the National Guard Armory and will begin at 7:00 p.m.. If there are any questions, please call me at: 1- 800 - 228 -2470. Please return the license as soon as possible. Thank -you, Aaura �� Moya, Secretar� Cummins Auction Co. 13335 C. St. Omaha, Ne. 68144 CORPORATE OFFICES ■ 714 SOUTH HILLSI WICHITA, KANSAS 67211 ■ 316,6851 44( cFuncCenters,J= September 29, 1982 Mr. Gary Plotz 7" 37 Washington Ave. West City Hall Hutchinson, MN 55350 Dear Mr. Plotz: rn/ In order to comply with the licensing requirement of Hutchinson we submit the following outline of Le Mans Family Fun Center's family entertainment concept. ,34 5G7g9' 0 Currently, Le Mans owns and operates 42 family entertainment centers in cities throughout the West and Midwest regions. Each center is dedicated, as our name implies, to entertainment of the entire family in a clean, wholesome atmosphere. Our centers are taste- fully decorated and impeccably maintained to comply with the most stringent of standards. Every aspect of our stores from placement of machines and lighting to on site security and supervision is designed to market fun in a positive, family- oriented environment. Our entire staff is dedicated to the standards established for our centers. These standards include a full time uniformed attendant, professionally trained in the management of video recreation. Neither food, drink nor smoking are allowed on the premises, and each store posts a sign warning truants that management may check ID's and eject school age patrons during school hours. Other misbehaviors are treated similarly. Should any other information be necessary, please feel free to telephone our corporate office at any time. Yours very truly, LE tAffi Sharyn Beck Administrative Coordinator SB /bc 9�� e 2) 587 -5151 Y OF HUTCH /NSON SHINGTON AVENUE WEST NSON, MINN. 55350 M E M O DATE: October 20, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Water Plant Expansion Attached is a letter from Gridor Construction, Inc. and RCM relative to request to waive payment of the Building Permit Fee. Inasmuch as, this is a subject that must be determined by the City Council, it is being submitted for your action. ��w21- 6� Marlow V. Priebe Director of Engineering MVP /pv attachment cc: Homer Pittman October 11, 1982 Marlow Priebe City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 RE: HUTCHINSON WTP ADDITION RCM NO. 761014 -0 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 Sincerely, Steve Flaten RIEKE CARROLL MULLER ASSOCIATES, INC. SF:ca cc: Gridor Construction Dear Marlow: This letter is in reference to Gridor Construction's letter of October 5, 1982, relating to the necessity of paying for a building permit. To try and aid in clarifying this situation I have reviewed the information in RCM's files and discussed the matter with the individuals involved in the design and bidding. I can find no memos or letters which may shed any light on this situation. deke The specifications, in the General Conditions, require the carroll muller contractor to pay the cost, if any, of a building permit, an associates, Inc. although Chuck Barger remembers discussing permit requirements, architects it is his recollection that the outcome was not to modify the engineers permit section of the General Requirements. Ptanners andscape architects land surveyors. From our phone conversation this morning, I understand the laboratory services contractor's request will be presented to the City Council for their decision on if, or in what amount, a building permit would be required. Please let me know the outcome of the meeting, or if I can answer any other questions please call. 1011 first street south post office box 130 hopkins, minnesota 55343 612- 935 -6901 Sincerely, Steve Flaten RIEKE CARROLL MULLER ASSOCIATES, INC. SF:ca cc: Gridor Construction GRIDOR CONSTR., INC. P.O. BOX 41246 1886 BERKSHIRE LANE PLYMOUTH, MINNESOTA SS441 October 5, 1982 Rieke Carroll Muller Associates, Inc. Box 130 Hopkins, Minnesota 55343 Attn: Steve Flaten Re: Water Treatment Facilities Hutchinson, Minnesota Gentlemen: On September 29th, 1982 we were advised by Homer Pittman of the building department for the City of Hutchinson to obtain and pay a fee of $4,812.82 for a building permit. 611.559.3734 Prior to bid time we did contact "someone" from the city and were advised that the fee for the permit would be waived. We therefore did not allow any money in our bid for a permit, mm' Over the past number of years we have done work for a number of municipalities and consultants with some requesting the contractor to make a application for a permit. However, most all have waived the fee or have requested a nominal fee of a few hundred dollars never exceeding $400.00. The obvious reason for this being that money is not normally added to the overall project,costs (which are partly paid by tax dollars) marked up by the contractor and then turned right around and paid back to the city for work the city has already hired a consultant to do. For these reasons we therefore request that the fee be waived in this case also. Should there be any questions, please advise. Sincerely, GMCONSTR., INC. Robert Meyer RM:ct copy: Marlow Priebe -City of Hutchinson 6 6 M E M O R A N D U M DATE: October-21,-1982 — ---—-- - - — — — — TO: Mayor and City Council -------------------------------- FROM: Ken Merrill, City Accountant -------------------------------- SUBJECT: Mayor's Expense -------------------------- - - - - -- Per the request, the expenses paid directly to the Mayor in 1982 are as follows: Office Supplies: 2/82 Two Boxes Smead $ 57.30 500 File Folders and Two Boxes Expanding Wallets 113.70 Monthly Reimbursement $300.00 /month 2/82 Mileage and Meals -- Seminar $ 37.79 6/82 Three (3) Memorex Tapes $ 7.86 6/82 Tapes and Batteries $ 14.19 8/82 Batteries $ 3.45 9/82 Mileage -- Willmar $ 23.00 Mileage -- Glencoe - -Soil Conservation $ 7.36 Cassette Tapes $ 14.08 10/82 Cassette Tape and Batteries $ 7.73 Telephone Calls $ 17.81 Mileage - -IRB Course $ 32.20 Two (2) Cassette Tapes 3.55 Office Supplies: 2/82 Two Boxes Smead $ 57.30 500 File Folders and Two Boxes Expanding Wallets 113.70 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN, 55350 M E M O R A N D U M DATE: _ _ ^ October 20, 1982 _ _ _ TO: ` _ Hutchinson City Council _ _ _ _ _ _ _ _ _ _ _ _ _ T FROM: Planning Commission _ _ _ _ _ _ T SUBJECT: -- Variance request submitted by Jerome Kockelman _ ------ Pursuant to Section 6.05, B.3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for variance. HISTORY On September 29th, 1982 an application was submitted by Mr. Jerome P. Kockelman requesting a variance of five (5) feet from the existing front yard .setback to allow the construction of a five (S) foot walkway from the present house to a newly constructed garage. A public hearing was held at the regular meeting of the Planning Commission on October 19, 1982 at which time no one was present objecting to the request. However, Mr. Beatty did mention a woman had approach- ed him about a pipe she felt was draining into the sanitary sewer. He question- ed if this was legal. City Engineer commented it should be looked at and per- haps changed to drain into the storm sewer. Mr. Kockelman also commented he just replaced an old pipe and the only water it handled would be from his drive- way. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as pub- lished in the Hutchinson Leader on Thursday, October 7, 1982. 3. It was felt by the staff that the covered walkway would provide a safe walkway in inclement weather conditions. RECOMMENDATION It is the recommendation of the Planning Commission that the requested variance be approved. Respectfully submitted, Mr. Don Erickson, Chairman Hutchinson Planning Commiss n (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 . M E M.O R A N D U M DATE: — October 20, 1982 — — TO: _ Hutchinson City Council _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ T FROM: Planni -------------------------- Commission — r -- SUBJECT: _ — Conditional Use Permit requested by Mr. Louis Brunner Pursuant to Section 6.07,.B.1 (b), of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On October 1, 1982 an application was submitted by Mr. Louis Brunner for a. conditional use permit to allow the moving in of a 24' x 24' garage.at 125 Glen Street South. It was pointed out a slab was already on the property which meets all the setback requirements. The slab was.in place when Mr. Brunner purchased the property. Video tapes were shown of the garage at its present location and also of.the site which Mr. Brunner wishes to move it to. A public hearing was held on October 19, 1982 at the regular meet- ing of the Planning Commission. No one was present objecting to the'request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, October 7, 1982. 3. The proposal is in conformance with the requirements of a Conditional Use Permit. RECOMMMATION It is the recommendation of the Planning Commission that the Conditional Use Permit requested by granted with the provision a new roof be added as recommended by staff. Respectfully submitted, Mr. Don Erickson, Chairman Hutchinson Planning Commission _i ! 0 RESOLUTION NO. 7280 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05, B.3 OF THE ZONING ORDINANCE NO. 464 FROM EXISTING FRONT YARD SETBACK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FTNDTNGS 1. Mr. Jerome P. Kockelman of Hutchinson has applied for a variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 for a variance of five feet from the existing front yard setback to allow the construction of a covered five foot walkway from the present house to a newly constructed garage, with the property being located at 234 First Avenue Northwest, and having the following legal description: Lot Two (2), Christensens Subd., North 'z of City, Hutchinson, Minnesota. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be granted. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably increase the congestion in the public streets, increase the danger of fire, endanger the public safety, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. S. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 26th day of October, 1982. Gary D. Plotz, City Clerk James G. DeMeyer,Mayor RESOLUTION NO. 7281 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, B.1 (b) OF ZONING ORDINANCE NO. 464 TO ALLOW MOVING IN A GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: FTNDTNGS 1. Mr. Louis Brunner of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, B.1 (b) of Zoning Ordinance No. 464 to allow the moving in of a Twenty -Four by Twenty -Four Foot (24' x 24') garage, with a common description of 125 Glen Street South and a legal description of: Lot 8, Block 11, South !I City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the provision a new roof be added. Adopted by the City Council this 26th day of October, 1982. ATTEST: ary D. Plotz City Clerk James G. DeMeyer Mayor 9j 0 RESOLUTION NO. 7282 0 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07, C.5 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF A WOOD - FRAMED GARAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. The Hutchinson Public Schools of Hutchinson has made application to the City Council for a Conditional Use Permit under Section 6.07, C.5 of Zoning Ordinance No. 464 to allow construction of a Twenty -Four Foot by Twenty -Four Foot (24' x 241) wood - framed garage as an accessory building to a concrete block building in a I -1 zone, with a common description of 980 Second Avenue Southeast and a legal desription of: Lot 2, except the Southerly 17.00 feet thereof, and Lot 1 in Block 1, Hutchinson Industrial District, according to the plat thereof on file 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above, with the stipulations the building be moved off of the site upon sale of the land, the building have a foundation, and the color combination be the same as the main existing building. Adopted by the City Council this 26th day of Ocotber, 1982- ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 9_ -11�. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — — — October 20 1982 — — — TO: Hutchinson City Council — — — — _ FROM: Planning Commission — — _ — — — — T ---------------- SUBJECT: -- Conditional Use Permit submitted by Hutchinson Public Schools Pursuant to Section 6.07, C.5 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On September 30, 1982 an application for a conditional use permit was submitted by Hutchinson Public Schools requesting they be allowed to construct a 24, x 24` wood framed garage as an accessory building to a concrete block building in a I -1 zone. A public hearing was held on October 19, 1982 at the regular meeting of the Planning Commission at which time no one was present objecting to the request. Video tapes were shown of the site which showed two buildings which were not indicated on the plan. One of the buildings was under construction. After the film, Mr. Jim Mills, representing Hutchinson Public Schools, explained the two buildings we had viewed were built by the students and would be moved as each were sold: The request is indeed for the one indicated on the map and would be permanent until such time the land is sold. The building is going to be used for storage. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2.- Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, October 7, 1982. 3. Since it is a requirement in I -1 zones that accessory buildings be construct- ed of the same material as the main building, a conditional use permit is necessary. RECOMMENDATION It is the recommendation of the Planning Commission to grant the conditional use permit with the stipulations the building be moved off of the site upon sale of the land and also the building have a foundation and the color combinat- ion be the same as the main existing building. Hutchinson Planning Commission March 18, 1980 Page 6 Mrs. Melvin Doering, 954 Stevens, suggested having residential homes first and then duplexes and apartments behind the homes. Mr. Duane Lien, 954 Church Street, stated he was concerned about the increased traffic on South Grade Road. Darrel Remily, 945 Keith, was concerned about a buffer. Leonard Larson, 934 Stevens, stated he did not want apartment houses that close to his home. On motion by Ted Beatty the hearing was closed at 9:37 P.M. Seconded by Elsa Young, the motion carried unanimously. Ted Beatty then made a motion to recommend approval to the City Council to rezone lots 1 -5 of Block 1, lots 1 -15 of Block 2, lots 2 -7 of Block 3, lots 1 -5 of Block 4, lots 1 -5 of Block 18, lots 1 -8 of Block 19, lots 1 -10 of Block 40 and lots 1 -7 of Block 4 all in the S 112 of City of Hutchinson and the south half of the 1/4 of the NE 174 o ection 12 Towns ip 116 North, Range 30 West from R -2 to R -3. Seconded by Elsa Young, the motion unani lC ously carried. m) CONSIDERATION OF REQUEST TO AMEND ZONING ORDINANCE (SETBACK REQUIRE- MENTS) SUBMITTED BY CITY STAFF The hearing was opened at 9:46 P.M. by Chairman Christen. City Engineer, Marlow Priebe, explained the proposed setback changes to the Planning Commission members. Don Erickson made a motion to close the hearing at 9:55 P.M. Seconded by Elsa Young, the motion carried unanimously. Mr. Ted Beatty then made a motion to recommend to the City Council approval of the proposed amendment as published in the newspaper deleting one sentence (reading Zone C -4, 3b. Side setback build - ing line to lot line shall be; each side 10'). Seconded by Don Erickson, the motion carried unanimously. r 4. OLD BUSINESS a) FINAL REVIEW OF COMPREHENSIVE PLAN The colored map indicating density was reviewed by the Planning Commission members as Mr. Priebe, City Engineer, explained the proposed changes. It was the consensus of the Planning Commission members that the area to the North by KDUZ should probably be in- dicated as commercial. i (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: October 18, 1982 TO: Planning Commission FROM: Director of Engineering RE: Peterson Estates Preliminary Plat Section 7, T116N, R29W Approval of the two (2) lot plat should have the following restrictions: 1. No future subdivision should be permitted for either lot prior to annexation to City. 2. All future subdivision should be in accordance with City subdivision requirements. 3. A11 future subdivision should not be completed until feasible for City to provide sanitary sewer, water and storm sewer service. 4. Proposed street in Lot 2 should be extended to the west line of said lot, rather than a culdesac, inasmuch as, there is no street connection to County Road No. 25 south of Century Avenue. MVP /pv attachments Marlow V. Priebe Director of Engineering 9 -� Office of McLEOD COUNTY Zoning Administrator court Hou" GLENCOE, MINNESOTA 55336 Phone 864 -5551 Ext. 259 EDWIN E. HOMAN AOminlalialof OCT 1982 5 a•:�ll llr TO: City of Hutchinson FROM: Edwin E. Homan, McLeod County Zoning Administrator DATE: October 12, 1982 SUBJECT: "Peterson Estates" Preliminary Plat, Section 7, T116H, R29W It is the administrative policy of this office to refer any Preliminary Plat located within two (2) miles of a municipality to the appropriate City Council and Planning Commission. Written comments from the City of Hutchinson shall be transmitted to the Planning Commission. Failure to submit such a report shall constitute approval of the Preliminary Plat. The Public Hearing for Donald Peterson's Preliminary Plat is scheduled for October 27, 1982, at 7:30 p.m. in the County Commissioners' Room In the Courthouse, Glencoe, Minnesota. san Enclosure WIN: r Me. 0 L Arl 4N I le. It Je {' V tc ve L4 is if, o e 6v 69 Ali 'ol Is p --S a ... (612) 587 -5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: October 18, 1982 TO: Planning commission FROM: Director of Engineering RE: Virgil Jorgensen Sketch Plan Section 12, T116N, R30W Approval of the revised sketch plan is recommended; which consists of 2 lots. Lot 1 being 0.74 acres and Lot 2 being 6.74 acres. The proposed plan is necessary to allow the sale of Lot 2 in accordance with County Zoning Regulations. MVP/PV attachments zD Marlow V. Priebe Director of Engineering 9_�,, Office of McLEOD COUNTY Zoning Administrator Court House GLENCOE, MINNESOTA 55336 Phone 864 -5551 Ext. 259 EDWIN E. HOMAN Administrator T1982 n � BY '1c 191 I I ZIII lr TO: City of Hutchinson FROM: Edwin E. Homan, McLeod County Zoning Administrator DATE: October 15, 1982 SUBJECT: Virgil Jorgenson, Sketch Plan, Section 12, Lynn Township It is the administrative policy of this office to refer any sketch plan within two (2) miles of a municipality to the appropriate City Council and Planning Commission. The following lots contain the approximate acreage: Block 1 Lot 1 - .70 acre Lot 2 - .50 acre Lot 3 - 6.28 acres (Comment: As indicated, Lots 1 and 2 do not meet the minimum lot size of 1 acre; variances may be requested.) The City of Hutchinson shall review the sketch plan and transmit written comments of that review to the Planning Commission. Failure to submit such a report shall constitute approval of the sketch plan. The Jorgenson sketch plan is scheduled for review by the Planning Commission on Wednesday, October 27, 1982, at 7:30 p.m. in the County Commissioners' Room, Courthouse, Glencoe, Minnesota. san Enclosure ,. � t 0 0 LYNN COOE-5 TOWNSHIP 116 NORTH RANGE 140 WEST AC0M,A I I tan was RON 44"Gh� 20 KINVEME ER KENNETH PRICK (4) 162 lJOHMN =Cal HRISTOV 156? YK 719 11MLER 1467 PP40RA . �LVIIJ� C ". 8 AW orr TRAKLICA GILBERT (E' �EORGE VIOLA LUEDFIKE $9,65 rCHANSON IR,C`Z EMMA a ID 706 HENRY ?TEFFEN & - *1 scr �CETTMA 2025 ADREY IQ] ROBERT S GLORIAS!_1 JOHNSON 149 PUFAHL 0 160.75 140 124 LA I Ar ISO 15450 �'DAVIO E a — R IS ILYN RUSCH i wo JrLBU NORMAN IS LYLE *�QC 14 LEONARD gfCL�614 GChTRu0C S; TEWES .5 JOA OHNSCIN 00 (4) CD i2o WE14WRT --I CURTIS 1 7 � C.61MNA ARNiDT I RICHAAO CARL L DONALD a C KUTZ., NVSStLL LE ITKURIKep 110 1 BAUII .1 MAN A 4 1 ISO 3S 158 6647 323 Qo 80 11KNE.Am C. 01, 60ROON Iff"i \ILS (9) ROLAND 6 1 PREVC ;&ac�f- I -11 LARRY a ELIZABETH 143.33 RVZCN I � CONNIE R01ARD a I yck (21 WrN 5,11 TAUCA 2o'-1 V, r' H FRASM K LOPES AN"NIC JA B (4, , A 46r,* qc�Lu 11 r 280 262 5 IIINDLER 0 81 IM? 0 120 So FE V I I;E� 1 4 — & r I TY WMO A ITY or N Cm LILLIAN ACH CNAL, FNBAIIG�f C ALFRED IVTCI IINSON I DENNIS 80 KEEFE Sue .A ISO u K NN. H A N OLIVCA 8 ALBERTSON w, MARTENS AIRPOkT Olp D ADOLPH W BREYER JOAN 7 '�LL A K KIECXER 10 C TTC is :ii (3) ARD 0-6 1 2o: 117 So 1 160 (3) 1 139. 1�1, 420 so ISO 160 7 I LD 8, 1 MERLYN a I IJOHN 5 P Z) WA L so ESTERHOEFT ELLA t V%PH 6.5, DA m SHIRLEY 40,6E A I, MILLER v TIM tNEY 4 du It RET N OLSON ez EL It (XIM 0 RFC104 VIRGIL 6 IDA i j-fiI f 63 It ZL 12 2 0 75 ISO 4. 207 OW OL50N IGO (Z AD 14 150.15 1601 is, i 1 80 ou BE 7L 07 DENNIS a PI IILIF N JUDY RO BET DA C T14E ING 11 AlsANrx ON ILENE A'OLSON Pt CERKMARD J. At GE 70 K oar T a 40 A so , GLENNA 050 LLA ERWIN A RA DELORES I GLO 0 A,b 6�1 OVESTERHOCrT REINCIR TTMJ CD PO HIL FnANCES CA . RL 6 DIANA -yC CORMICK 10 rT E OLSON OLSON a im r4o isis 220 a 11940 a EP a A LEN IS 11 3 (D 4 NIFFIRLI. So ILDWARU wkA 340 IN39 cCT,MOT atINZ 1 229,25 120 CARL IN 7950 4 . 17' i I - TTO JEPOL N E 8 AA, IN A Ily J CAMLOW a N N HARRIET 07 49 ALVIN OTTO SHIRLEY - JOANNE 8 1 . L (4) INRIGHT VRIGH 0 'T 112 a f 159 50 -1 (3) (71)40 1 ON . �3�0 &ALI 80 OIL 4 At & NC44MAN J 6 � 4 EN I-IN-011 juDrH NAL 1. RVEY L & I,, o) I EUGENE 16, 0 31�0 PINK M,NN,E RTE 3 , "(D 7 HA —ELM,- Ft 114 1 A. N N 4 %� I PA.0 OTTO 'RETTMANN 2100 r1c 1 4 11750 12425 0 BID so Ni,�% 01, 18 4 111% ff too 50 z (-) I t, -, t- -;A; I 'bj�t 9 T" NIB 4 NUTS .7 Hepkq4N ZpF OALVINA MARTENS JENSEN 1 DUESTEftarT 166 340 110 4 W-1 w L .1 N ;6 So%, L 12;0 JELMER 8 RICH FO DONALD ISTEWPLE ED ID CAROL OTTO JOHNSON -4., OUESTERIIOEFT 0 I i FOR YOUR INFORMATION MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, OCTOBER 19, 1982 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Don Erickson at 7:30 P.M. with the following members present: Jim Johnson, Ted Beatty, Roland Ebent, Larry Romo, Dr. Thomas Lyke and Elsa Young in addition to Chr. Erickson. Absent: None. Also attending were City Engineer Marlow Priebe, Fire Marshal George Field and City Attorney Jim Schaefer. 2. MINUTES The minutes of the regular meeting dated September 21, 1982 were unan- imously approved on motion by Larry Romo and seconded by Ted Beatty. 3. PUBLIC HEARINGS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY JEROME KOCKELMAN The hearing was opened at 7:31 P.M. with the reading of publication # 2987 as published in the Hutchinson Leader on Tuesday, October 7, 1982. Video tapes were shown of the site for all to view. It was explained the variance is being requested for a covered walkway from the front door to the newly constructed garage. Mr. Kockelman stated the old steps were removed because they were narrow and dangerous. Mr. Beatty stated a neighbor had approached him about a pipe that she felt was draining into the sanitary sewer. He questioned whether this was allowed. City Engineer Marlow Priebe commented it should be looked at and perhaps be changed to drain into the storm sewer. Mr. Kockelman replied this was an old pipe from a drain in his garage that he replaced which only handled run off water from his driveway. The hearing was closed at 7:39 P.M. on motion by Ted Beatty and seconded by Elsa Young. Motion carried unanimously. Mr. Ted Beatty then made a motion to recommend approval of the requested variance to the City Council. Seconded by Dr. Lyke, the notion unanimously carried. Planning Commission Minutes October 19, 1982 Page 2 (b) CONSIDERATION OF REQUEST FOR A CONDITIONAL USE PERMIT SUBMITTED BY LOUIS BRUNNER Chr. Erickson opened the hearing at 7:41 P.M. with the reading of publication # 2988 as published in the Hutchinson Leader on Thurs- day, October 7, 1982. Video tapes were again shown of both the location where the build- ing is going to be relocated and also the site where it is coming from. It was staffs recommendation a new roof be put on the building. Mr. Brunner stated he did plan on putting on a new roof after the garage is relocated. It was pointed out the building will meet all the setback require- ments. The hearing was closed at 7:48 P.M. on motion by Ted Beatty and seconded by Elsa Young. The motion carried unanimously. Mr. Roland Ebent then made a motion to recommend to the City Council the conditional use permit be granted with the provision a new roof be added as recommended by staff. Seconded by Ted Beatty, the mot- ion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCHINSON PUBLIC SCHOOLS The hearing was opened at 7:49 P.M. with the reading of publication # 2989 as published in the Hutchinson Leader on Thursday, October 7, 1982. The request is for a conditional use permit for an accessory build- ing (wood- framed) to a concrete block building in an I -1 zone. The zoning ordinance requires accessory buildings in I -1 zones to be constructed of the same material as the main building. Video tapes were once again shown of the site. The photo showed a building under construction in an area other than was indicated on the plan submitted by the school. Also a small red barn was shown which was not indicated on the plans. Mr. Jim Mills, representing the Hutchinson Public School, explained the two buildings shown in the film were constructed by the students and will be moved as they are sold. 0 Hutchinson Planning Commission October 19, 1982 Page 3 Construction has not yet begun on the building which the conditional use permit is being requested. It will be located as indicated on the map and remain there until such time the land is sold. The building will then be moved from the premises and relocated. It will be used for storage. The hearing was closed at 8:00 P.M. on motion by Ted Beatty. Seconded by Larry Romo, the motion unanimously carried. Dr. Lyke then made a motion to recommend that the City Council grant approval of the conditional use permit with the stipulation the building be moved off the site upon sale of the land and also they comply with staffs recommendation that the building have a foundation and the color combination be the same as the existing building. Seconded by Ted Beatty, the motion carried unanimously. 4. OLD BUSINESS (a) PROTECTION OF FUTURE ROADWAY EAST OF KIMBERLY COUNTRY ESTATES Director of Engineering, Marlow Priebe, explained that at the time Kimberly Country Estates was approved, there was concern for a future roadway to Highway # 7. Mr. Priebe stated staff was requesting authorization to begin the necessary procedures of the Maps Street Act. City Attorney Jim Schaefer is to check into exactly what procedures are to be followed. It was questioned if the property owners had been notified. It was determined that they had not been notified. Mr. Ebent questioned under what right the city has to designate land for roadways. Mr. Schaefer replied under the Maps Street Act. Mr. Romo asked the limit or size of land that would be requested. Mr. Schaefer pointed out some figure of practicality would be considered. Mr. Jim Johnson then made a motion to the City Council that under the Maps Street Act the procedures which would follow accordingly should begin to provide an approximate location of a northsouth line of property to be designated to give access from Hwy 7 to the Luce Line Trail. Seconded by Ted Beatty, the motion carried unanimously. (b) ACTION TO CORRECT REZONING SOUTH OF SOUTH GRADE ROAD AND WEST OF THE MALL Mr. Priebe had written a memo indicating at the time of the rezoning of this property, during the steps of procedures that followed sev- eral errors had been made in the legal description of this property. Hutchinson Planning Commission October 19, 1982 Page 4 Mr. Jim Schaefer City Attorney explained he would like a reaffirmation that the minutes of the Planning Commission dated March 18, 1980 were indeed correct. After review, Mr. Ted Beatty made the motion the minutes of the Planning Commission dated March 18, 1980 were correct. Seconded by Elsa Young, the motion carried unanimously. (c) REVIEW OF FINAL SITE PLAN FOR BETHKE'S PUD "ROLLING GREENS TOWN- HOUSE" Mr. Beatty asked City Engineer Marlow Priebe if the plan meets all the requirements of the subdivision ordinance to the best of his knowledge. Mr. Priebe replied it did. This is the final develcpment plan. After discussion, Mr. Ted Beatty made a motion to recommend approval to the City Council of Mr. Bethke's final development plan. Second- ed by Jim Johnson, the motion unanimously carried. (d) REVIEW OF PRELIMINARY PLAT FOR PETERSON ESTATES Mr. Priebe explained the county requires platting if the land being subdivided is under ten acres. This is going to be divided into two lots. After discussion, Mr. Ted Beatty made a motion to recommend approval to the City Council as per Mr. Priebe's recommendations in his memo dated October 18, 1982. Seconded by Larry Romo, the motion carried unanimously. 5. NEW BUSINESS (a) REVIEW OF SKETCH PLAN - VIRGIL JORGENSEN Mr. Priebe explained the county once again requires platting because of the size of the lots. After brief discussion, a motion was made by Elsa Young to recommend approval to the City Council. Seconded by Ted Beatty, the motion unanimously carried. 6. ADJOURNMENT On motion by Ted Beatty, the meeting was adjourned at 8:45 P.M. on motion by Ted Beatty and seconded by Larry Romo. Motion carried unanimously. 40 0 /(612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: October 21, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Change Order No. 2 Water Treatment Plant Addition The following changes are required or requested: Add a Water Meter Test Bench Addition cost for 8" meter over 6" meter specified Furnish and install 4 Valve Extensions Revised piping of roof drain from sanitary system to storm sewer system Sub -Total Increase $ 4,689.00 420.00 600.00 6,302.00 $12,011.00 Deduct for tile floor to be placed instead of terrazo floor as bid $11,000.00 Net Increase to Contract $ 1,011.00 &,?/ Marlow V. Priebe Director of Engineering MVP /pv y r , • CHANGE ORDER NO. 2 OCTOBER 21, 1982 PROJECT: Water Treatment Plant Addition Hutchinson, Minnesota RCM Project No. 761014 TO: Gridor Construction Company You are directed to make the changes noted below in the subject contract. NATURE OF CHANGE: 1. Furnish and install vinyl asbestos floor tile in accordance with Specification Section 09650 in lieu of resinous epoxy terrazzo on all surfaces shown or scheduled for terrazzo. 2. Furnish and install a Ford meter test bench with accessories as detailed in letter quotation of October 18, 1982 (see attached copy). 3. Furnish and install an 8" meter at Well No. 3 in lieu of the 6" meter specified. 4. Furnish and install valve operator extensions on four direct buried valves on yard piping. 5. Relocate roof drain lines to connect to old backwash line at south- east side of the new building addition. JUSTIFICATION: 1. This change represents acceptance by the City of Bid Alternate No. 1. 2. The meter test bench is added to provide City maintenance personnel with an adequate meter maintenance facility. 3. Existing piping in Well No. 3 is 8" rather than 6 ". 4. Valve operator extensions are provided to allow operation of buried valves with a short valve operator. 5. The relocation of the roof drain line will separate roof drainage from the sewerage system. Page 1 PROJECT CHANGE ORDER NO. 2 OCTOBER 21, 1982 Water Treatment Plant Addition Hutchinson, Minnesota RCM Project No. 761014 SCHEDULE OF ADJUSTMENTS TO CONTRACT COST: 1. Vinyl Asbestos Tile Deduct ($11,000.00) 2. Meter Test Bench Add 4,689.00 3. 8" Meter at Well No. 3 Add 420.00 4. Valve Operator Extensions, 4 ea @ $150 Add 600.00 5. Relocate Roof Drain Add 6,302.00 Total Add 11011.00 SUMMARY OF CONTRACT ADJUSTMENTS: Contract Amount Prior to This Change Order $1,214,700.00 Net Increase Resulting from This Change Order 1,011.00 Current Contract Amount Including this Change Order 1,215,711.00 Adjustment to Contract Completion Dates No Change THE ABOVE CHANGES ARE APPROVED: RIEKE CARROLL MULLER ASSOCIATES, INC. CITY OF HUTCHINSON, MINNESOTA Date THE ABOVE CHANGES ARE ACCEPTED: GRIDOR CONSTRUCTION, INC. Date Page 2 go Date 0 FAHEY SALES *AGENCY, INC. Farms — Homes Business Places — Appraisals P.O. BOX 370 - 45 ADAMS SOUTH HUTCHINSON, MN 55350 PHONE OFFICE (6121587-3510 RESIDENCE 587 -6691 October 25, 1982 Mr. Gary Plotz Hutchinson City Hall uhi tcnson, Mn, Mr. Plotz; Enclosed please find an auction poster for) location of the auction will be at 830 Grove s f PE ALiO R* JOE FAHEY and SONS REALTORS and AUCTIONEERS P.O. BOX 64 -121 NORTH MERIDIAN STREET BELLE PLAINE, MN 56011 PHONE OFFICE (6121 873 -4467 METRO (612) 445 -8529 oCrI9988.2� Nenke on Saturday, November 6, 1982, �1., irvIllytchinson, We are requesting permission to block off a short section of Grove S , so we can uct part of the auction on the street. We would like permission block off the et from 8 :30 a. m, until the completion of the auction someti that afternoon. Please direct this request through the proper channels Xd call me at our Hut hinson office. If you have any questions please feel f ee to contact me. At this time I would also like to request that th ity Council give our chief of police the authority to allow auction compnies to cl a off streets upon request at his discretion. It is our opinion that the chief police is able to look at each re q est and determine any problems that could ari e, such as fire protection, emer- genc vehicle access, etc. e are sure the City Council would apprec quest if it is not necessary to bother them, you for your actions on these ma ests. Si Joe Fa JDF /j not having to act on these re- s and I will await your reply to my Sons, Auctioneers /O —Q 9 ANOTHER AUCTION BY FAHEY Large Household = Antique = Tool Located at 830 Grove Street S.W., Hutchinson, Minnesota SATURDAY, NOVEMBER 1982 10:00 A.M. SHARP LUNCH ON GROUNDS 10:0 A.M. SHARP r:r iul -11101 r,1 "General Electric" Side by Side Refrigerator Freezer (White) "Tappen" 30 inch Electric Range "Whirlpool" Chest Type Freezer ,'enmore" Heavy Duty Electric Clothes Dryer (Like New) E" Refrigerator; Maytag Wringer Washer; Admiral Black White Portable T.V.; Artificial Corner Fireplace; Platform Ker, Love Seat Sofa (Floral); 2 Recliners; 3 Piece Bedroom 2 Piece Bedroom Set; Drop Leaf Dining Room Table; edar Chest; Kitchen Table with 4 Swivel Chairs (Like New); Folding Chairs; Card Tables; New Home Sewing Machine in Cabinet; Desk; End Tables; Electrolux Vacuum; Toy Box Bench; Large Rocker; Full Size Pool Table; Lawn Chairs; Iron Patio Settee (2 Chairs and Tables); Dehumidifier; Humidifier; ,Assorted Lamps, Clocks, Radios; Huge Assortment of Bedding, Rugs, Linens, Pots & Pans, Small Kitchen Appliances, Dishes, tars; Suitcases; Cleaning Supplies; Lawn Decorations; Sewing Stand; Knick Knacks; Chest of Drawers; Yarn and Sewing Supplies; Plants; Pictures and Frames; 3M Cassette Recorder I 6 Pedal Rug Loom with Huge Assortment of Warp AUCTIONEERS NOTE )on't miss this sale. Everything is in good condition and this is my a partial list. Be on time and plan to spend the day!! ANTIQUES Old Wall School Clock Round Dining Room Table Buffet High Back Claw Foot Piano Stool Old Trunk Assortment of Hardwood Chairs, Vanity with Triple Mirror Children's Hutch Tables and Stands SHOP TOOLS AND MISCELLANEOUS "Simplicity" (System 1007) Power Snow Blower (Like New) "Lawn Boy" 21 inch Self- Propelled Power Lawn Mower (Like New) Delta Table Saw Delta 4" Jointer Craftsman Table Jig Saw 6 inch Bench Grinder Adjustable Mitre Box; Power Saw; Power Sander; Electric Drill; Assortment of Hand Tools; Clamps, Sets, Etc.; Garden Tools; Saw Horses; Lawn Spreader; Slop Cart; Tool Boxes; Step Ladders; Wheel Barrow; .Fruit Jars; Plus Hundreds of More Items Too Numerous To Mention H OTTO CLERK: Fahey Sales Agency, Inc. AUCTIONEERS: TERMS: Cash Day of Sale Cols. Joe Fahey & Sons Realtors and Auctioneers 1 PHONES: Belle Plaine (612) 873 -4467, Hutchinson (612) 587 -3510, .FNr - or New Prague (612) 758 -4112 LICENSE NUMB V Joe Sr. 72 -342, Joe Jr. 72 -341, Terry 70- , Tim 70-07, Jim 4317 "When you're selling a lifetime, Don't sell short -Call Fahey's" 0 REGULAR COUNCIL MEETING WATER 8 SEWER FUND Braun Eng. Testing Continental Safety Equipment Water Eng. $ Mgnt Atkinson Blacktop Service Central Garage Curtin Matheson Scientific Blue Cross Blue Shield Feed Rite Controls Inc. Floor Care Supply Hutch Utilities Mn. Mutual Ins. Co. Finley Mix Power Process R.E.Mooney F, Associates STate Treasurer Crown Life Ins. GENERAL FUND *The Anderson House *Mn. State Treasurer *Commissioner of Revenue Automation Supply Co. Berger Plbg F, Htg. Carols Cafe Callahan $ Co. Federal Licensing Forum Ins. Co. Grams Ins. Agency Liepkes Auto Repair K Mart Midland Lines Inc. MOTOR Vehicle Dept. No. Star Chapter of ICBO Reid Floor Covering R. L. Polk $ Co. State Treasurer,Surplus Fund Treasurer, St. of Mn. Clint Gruett Barb Haugen Orlin Henke AVM Corporation Atkinson Blacktop Service Blue Cross Blue Shield Central Garage Copy Systems Inc. Central Mn. Com. Inc. Co. Treasurer Co. Treasurer 0 OCTOBER 26, 1982 water plant expansion coveralls subscription 3 yrs. fill repair jobs chemicals nov. medical ins. chemicals poly bags computer charges Oct. life ins. eye glasses repairs parts PERA Nove. dental ins. Senior Citizens Trip boat registrations sales tax for Sept.ARENA computer stockpaper arena repairs 1 case cups legal books radio license legal fees Freitag vs. City notary bond -Jean Gray repairs book case %bus ticket sales snowmobile reg. fee dues carpet $ supplies motor vehicle directory membership dues filing notarial bond,Jean Gray fire chief convention seminar fire chief convention voting machines street materials November medical ins. repair jobs supplies repairs airport taxes computer print off $ 1839.00 58.24 38.00 349.80 235.25 91.66 846.29 342.35 28.22 425.32 48.64 84.00 842.56 613.27 304.45 114.00 6,261.05 $1334.00 102.00 69.53 26.89 45.04 23.95 70.25 35.00 378.12 20.00 85.00 56.00 803.09 19.50 25.00 88.90 16.00 25.00 10.00 239.70 71.90 252.15 2362.56 281.50 10,720.12 3119.86 6.15 167.70 1531.51 75.00 // - a r 2- Division of Boiler Inspection boiler certificates Floor Care Supply supplies Gopher Athletic supplies G.F. Nemitz Sons plastic Hager Jewelry name plate Hutch Iron 4 Metal iron Holmsten Ice Rinks supplies Hutch Leader ads $ publications Hutch Utilities supplies ICMA retirement Kustom Mechanical Service repairs - library L $ P Supply Co. repairs Logis computer charges Lloyd Schlueter fire chief convention Minnesota Mutual Ins. Co. Nov. life ins. Kenneth B. Merrill mileage McGarvey Coffee coffee police Northland Beverages arena supplies Pitney Bowes supplies Gary Plotz mileage etc. Schlueter Refrigeration repairs Schramm Implement Inc. repairs Sorensen Farm Supply supplies State Treasurer PERA James Schaefer 112 month fee Xerox Corp contract payment & maint Xerox Corp. mimeo paper Crown Life Ins. Co. Nov. dental ins. Litchfield Ind. Review 1 yr. subscription BOND FUNDS 1982 Bond Fund Atkinson Blacktop Service street materials Meeker Washed Sand $ Gravel sand 1981 Fire Hall Bonds Northside Heating Air Cond. bldg. 1981 Parking Rev. Bonds Bennie Carlson contract payment Co. Treasurer real estate taxes C.R. Felton $ Associates appraisals of land Sevendsen,Bretzke,Svendsen option to purchase land agreement 195.00 58.55 64.80 23.15 20.90 73.10 213.52 302.83 725.41 219.01 81.50 33.30 2246.21 241.70 508.06 136.80 70.80 24.90 24.23 131.99 802.00 2.90 15.85 3591.50 798.44 376.72 1033.45 1416.68 10.00 35,504.72 $1258.55 256.65 1,515.20 309.98 669.30 514.51 875.00 100.00 2,158.81 MUNICIPAL LIQUOR STORE Commission of Revenue Sept Sales Tax Coca Cola Sept Invoices Northland Beverage Sept Invoices City of Hutchinson October Health Junker Sanitation Sept pick -up Hutchinson Utilities Sept electric 4 gas Sprengeler Trucking Aug 4 Sept Freight Twin City Wine Co. Wine $ Liquor Old Peoria Co. Wine $ Liquor Ed Phillips $ Sons Wine & Liquor Griggs, Cooper $ Co. Liquor Twin City Wine Co. Wine $ Liquor Griggs, Cooper $ Co. Wine & Liquor Ed Phillips $ Sons Wine $ Liquor Old Peoria Co. Wine & Liquor 0 4393.16 645.00 286.45 912.47 96.00 557.29 777.35 2022.87 2379.63 2031.03 2167.09 2587.73 3631.67 3662.16 3959.16 30,109.06 0 Cctcber 25, 1982 City Council and City 77br• ster Citv of Hutchinson, Minnesota Regarding: Shade tree pmZrar Gentleren: FOR YOUR INFORMATION a oc` 19a2 N a This is a oFlated follow -up letter regarding a phone conversation I had with Your ci-v forester, Yark Schnobrich, last June. The article in the October 21st ??utchinson Leader about you-, shade tree replacement program has reminded me of my oversight. Kr. Schnobrich liked my idea and suggesbd I write the city council. Our family hosted 1980 -81 A.H.S. AFSer, Yoshinori Sano, from Tokyo, ,japan. Because he loved the people of Hutchinson so, and especially enjoyed our parks ana trees, I would like to donate a tree to a city park in his honor. The Bernard FTerkvliet family, hosts of qutchinson's 1981 -82 A.F.Ser, San Aning of Ghana Africa,wo ,ld also like to donate a tree. If this is agreeable to t e city, I would like to talk with £orrer A. .S, host f- milies,ard I believe many would like to donate trees. I have a vision of a future "A.F.S. Grove" in honor of all of Hutchinson's more than 25 A.F.S. student°. ;Mark Schnobrich liked this idea and would have a special area in mind to begin this grove. A.F.S. students have, through their presence here, and s- eeches given to over 30 organizations annually, broad ned our scope of understanding of the nations of the rarld. Fach June Ale celebrate our past year togather and bid farewell to our foreign students, we hold a picnic in one of our city parks. It would be fun to have an A.r.S. grove. Enclosed find $2$.00 to rurchase a tree in honor of Yoshinori Sano. Because cherry trees are representativeof Japan, I would appreciate a Yinnesota- hardy variety planted�if possible. Or a maple or other "coma on to Japan" Yinnesota species, whatever Your forester knows to be best. Thank you, 'r»apJ [LL� �' llj101rr/ P Peters-on Clyde V. Peter onO R.R. 3 Autctinson . _ �c tLL, F"Za,- October 13, 1982 City of Hutchinson 37 Washington Avenue, West Hutchinson, MN 55350 ATTN: RE: Mayor DeMeyer Handicapped Access for Hutchinson Armory Gentlemen: f FOR YOUR INFORMATION As per our telecon today, we feel handicapped access is required for the Hutchinson Armory, if Code Update work is done. Today, we called State Building Code Division and talked with Wayne Stevens and he gave opinions similar to Duane Grace, who had been contacted earlier. Basically, their opinion was "if no change in occupancy occurred an elevator and handicapped access was not needed." They based their opinion on the 1979 Uniform Building Code and the 1980 Minnesota State Building Code. However, we feel it is our professional duty to bring to your attention Minnesota Statues 471.465 -469 (as revised in 1974) which states in part: 471.465 Subdivision 4 "Remodeling" means deliberate reconstruction of an existing building or facility in whole or in part in order to bring it up to date to conform with present uses of the structure and to conform to rules and regulations on the upgrading of health and safety aspects of structures. 471.467 Subdivision 3 When any building or facility covered by Sections 471.465 -469 undergoes remodeling either in whole or in part, that portion of the building or facility remodeled shall conform to the requirements of Section 471.465 -469. Also, as part of Federal Law the American National Standards Institute (ANSI) A117.1 -1980 (Handicapped Access Specifications) states: LUND ASSOCIATES INC. ARCHITECTURE • PLANNING 2040 W. MAIN ST. • SUITE 302 RAPID CITY, S.D. 57701 -2- Scope: This standard applies to the following: 1.) The design and construction of new buildings and facilities including both rooms and spaces; site improvements; and public walks. 2. Remodeling, alteration and rehabilitation of existing construction. 3. Permanent, temporary and emergency conditions. It is our opinion that the scope of work proposed at the Armory requires adding handicapped access to the building (i.e. ramps and /or elevator). There may be Code Enforcement Officials who will interpret these and other code sections differently. If they have jurisdiction in this matter and they will allow the Code Update Work to proceed without providing handicapped access, we have no objections, but, knowing the facts we have presented, we cannot recommend deleting provisions for handicapped access from our study. Sincerely, LUND ASSOCIATES, INC. Wayne R. Lund, President WKL /jb CC: File City Council Members (612) 587 -5151 n y� f/UTCH' CITY OF HUTCHINSON �� Sri 37 WASHINGTON AVENUE WEST 04 HUTCHINSON, MINN. 55350 TO: Gary Plotz, City Administrator I FROM: Bruce Ericson, Parks & Recreation Director Q DATE: October 14, 1982 SUBJECT: Civic Arena FOR YOUR INFORMATION Mary Haugen and myself have contacted Twin City Testing and they will begin their analyzing of the arena on Monday or Tuesday, October 18th or 19th. We talked to a Tom Deans and he quoted a price of $45 /hr. and 32C /mile. He estimated the total cost would be around $450. I will forward any further information as soon as pos- sible. klm Citi!g • i FOR YOUR INFORMATION M E M O R A N D U M DATE: — — October 21, 1982 — ------ - - - — — — — Mayor and City—Council — ----------- — — — — — — — — — — — — — — — — — — Kenneth B. Merrill, City Accountant -------------------------- - - - - -- SUBJECT: — Attorney—Fees — ------- — — — — — — — — — — — — — — — — — - - — — — Per the request made, we have paid the following amount to the City Attorney's office: BILLED AMOUNT PAID Monthly Retainer $1,578.88/Mo. Court Cases: 6/82 BCI (Water Plant) 2,371.30 Freitag 1,080.00 9/82 Schultz, Lamont $185.00 114.58 Odland, William Kyer 290.00 114.56 Wilfahrt, Daniel J. 515.00 114.56 City vs. DeMeyer 705.00 705.00 $4,500.00 This does not include the amount paid to Forum Insurance for deductible on public officials insurance policy. It does not include reimbursement of mileage or conference expenses. /ms 0 p DEPARTMENT OF HOUSING AND URBAN DEVELOP{ &T MINNEAPOLIS -ST. PAUL AREA OFFICE �, W .4 II�IIII) t° 220 SECOND STREET SOUTH 1 r MINNEAPOLIS, MINNESOTA 55401 IN REPLY REFER TO: , REGION V. Oct. 19,1982 Honorable James DeMeyer C\r' �v �`� FOR YOUR INFORMATION City of Hutchinson �g19202/2�, 37 Washington Ave. West Hutchinson, MN. 55350 b�O.^OTI982 Z� Dear Mayor DeMeyer: !Q SUBJECT: FY 1982 Small Cities Program Competition We have received your application for funds available through the Community Development Block Grant program. We are glad to see you have a desire to improve the condition of your community by applying for these funds. Unless you receive a phone call from us requesting addi- tional information, you may assume your application was accepted as submitted. We are sure you will be anxious to know how your community fared with the ranking of the applications. We hope to have all of the appli- cations ranked by the end of December; we ask your cooperation in not contacting our office until that time. The more interuptions we have the longer it will take us to complete the ranking process. Thank you for participating in the FY 1982 Small Cities competition. Sincerely, zovlo ' . o ert B. Gerber Acting Area Manager ca> 00 L9_ EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCHINSON NAME , Lilly Erickson , , JOB TITLE Senior Center Aide SUPERVISED BY Barb Hau DATE October 26, 1982 ADDRESS FOR YOUR INFORMATION Park Towers, Hutchinson EMPLOYMENT STATUS X NEW EMPLOYEE FULL TIME PAY RATE Federal minimum wage OTHER: X PART TIME OR SEASONAL 20 hours a week beginning Nov. This is a retired person eligible for the fully- funded Green Thumb employment for low income seniors. She will serve as an office and custodial .. aide in the center. (Green Thumb is a federal program administered by the Farmers Union Company.) THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS, DEPARTMENT HEAD PERSONNEL ORDINATOR CITY *.,• 0 THE HUTCHINSON SAFETY COUNCIL FOR YOUR INFORMATION The Hutchinson Safety Council met at 12 noon at the Fire Hall in Hutchinson. MN. There were 14 members present. President Myron Johnson opened the meeting with a silent prayer. The minutes were approved as read. The bill for the fire extinguishers given away at the county fair was 86.40. This amount had already been approved. Old Business: All the winners of the fire extinguishers have picked them up. Les Smith attended the state fair and reported on safety demonstrations he had seen: Child car seat safety; fire safety from the Mpls7St. Paul Area Vo- Techs; Highway patrol car display and highway department displays. He stated they were all very good displays and also got safety literature for free distribution Announcement was made that the drift riders club will have a display sled at the Mall, along with the Hutchinson Dire Department and Safety Council will have literature available. New Business: Discussed the application of a stop sign on Highway #15, South, Plaza 15 & South Grade Road, and the college hill signs, where the left lane turn coming down the hill has been removed. Letters to President Johnson: Hot Meals on wheels will come and explain their program if we wish. State Safety Council seminars announced as to dates and places. Sheriff Kopesky: Re: Vial of Life Program -- Ile has a lot of material and kits left and the program is still-'on going. He is available to give speaking engagements and will contact police departments and senior citizens programs. A motion was made and seconded that: "We, The Hutchinson Safety Council, will. endorse to continue to support the Vial of Life Program ". Warren Kempfert of the 3M Company, announced the 3M fire training program is now in progress. The October meeting will. be October 25th, at the Fire Hall The meeting was adjourned by motion. Submitted b.v: Myron Johnson, President Loretta F. Pishney, Seer. Trea.s. Treasurer's Report: Balance on Hand 9 -1-82 136.09 Deposits: none Disbursements: S. A. Nies 86.40 Fire Ext. Balance on hand 9 -30 -82 49.69 9 0 flujC11INSON CCP�S-1UN1'1'Y ]IOt =PITAL BUDGJ'T CU" j ARISONS - NNIURAL CJr'17-r OR1ES September, 1982 FOR YOUR INFORMATION CURRWr PERIOD YEAR -I0-DATE ACTUAL BUDGET VARIANCE PATIENT REVEWE ACTUAL BUDGET VARIANCE Daily Hospital Service 148,189 169,839 (21,650) Medical Nursing Units 38,550 380160 390 Mental Health Unit 195,646 209,445 (13,799). Ancillary 382,385 417,444 (35,059) Gross Patient Revenue 1,364,748 1,613,469 (248,721) 360,943 362,520 (1,577) 1,743,505 1 989,732 (246,227) 3,469,196 3,965,721 (496,525) (24,655) (26,333) 1,678 Less: Discounts & Allaaances (219,168) (236,997) 17,829 357,730 391,111 (33,381) Net Patient Revenue 7,261 6,923 338 Other operating Revenue 364,991 398,034 (33,043) Total operating Revenue 198,595 206,242 (7,647) 38,274 40,739 (2,465) '4,128 19,901 (2,773) 0195 8,150 1,o45 91998 12,149 (2,151) 36,346 44,430 (8,084) 15,087 15,592 (505) 5,709 5,971 (262) 2,325 2,223 102 2,588 2,127 461 2,572 2,607 (35) 14,303 15,843 (1,540) 6,058 7,369 (1,311) OPERATING EXPENSES Salaries Employee Benefits Medical & Other Fees Raw Food Drugs Medical & Other Supplies Utilities Building & Equipnent Repairs Rental Expense Insurance Interest Depreciation Other Expenses 358,178 383,343 (25,165) Total operating Expense 6,813 . 14,691 (7,878) operating Inoue Add (Deduct) 3,250,028 3,728,724 (478,696) 62,09 61,959 90 3,312 077 3,790,683 (478,606) 1,784,798 1,921,342 (136,544) 328,892 366,648 (37,756) 164,14o 185,293 (21,153) 69,174 77,430 (8,256) 91,538 115,633 (24,095) 338,096 416,106 (78,010) 142,436 140,328 2,108 38,497 53,814 (15,317) 18,496 20,582 (2,086) 20,417 19,143 1,274 23,469 23,463 6 128,727 142,587 (13,860) 52,790 66,488 (13,698) 3,201,470 3,548,857 (347,387) 110,607 241,826 (131,219) Non - Operating Revenue/Expense (12,780) (12,780) - -- Price - Level Depreciation (115,020) (115,020) - -- (5,967) 1,911 (7,878) Net inccFrie (4,413) 126,806 (131,219)