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cp10-04-1982 cSUNDAY l l' -3- iU 1 t i .t, JTC IRSON! TYv 1 C ALE IN DAR rt WEEK OF October 3 TO October 9 "'cDiiE DAY -6- 7:30 A.M. - Community Develop - ment Board of Dire tors Meeting at City Hall 4:00 P.M. - Parks & Recreation Board Meeting at City Hall THURSDAY -7- MONDAY -4- 7:30 P.M. - Special City Co Meeting at City Hall 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY -8- 7:30 P. M. - Old Armory Researc VACATION: Committee Meeting at Fire Station Mark Schnobrich - October 4 -8 Conference Room TUESDAY -5- SATURDAY -9- • • L Ll AGENDA SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, OCTOBER 4, 1982 CALL TO ORDER - 7:30 P.M. 1. OLD ARMORY STUDY ✓A. Presentation by Lund Associates On City Recreation Facilities Study for Hutchinson Action - �✓B. Request by Pat Mikulecky to Discuss Lund Associates' Presentation Action - 2. PUBLIC HEARING - 8:00 P.M. ,/A. Consideration of Application for Community Development Block Grant for Developing A Sheltered Workshop in Hutchinson Action - Rosoluttonclose hearing - Motion to authorize application by ✓B. Board of Review for Junker Sanitation Services Action - Motion to close hearing 3. /RESOLUTIONS JA. Resolution No. 7272 - Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt JB. Resolution No. 7273 - Resolution Authorizing Release of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt +/C. Resolution No. 7274 - Resolution of Appreciation - Harry Bingenheimer Action - Motion to reject - Motion to waive reading and adopt Vb. Resolution of Endorsement for County -Wide Community Development Block Grant for Housing Purposes Action - Motion to reject - Motion to waive reading and adopt 4. ADJOURNMENT September 30, 1982 Mayor DeMeyer and Members of the City Council 37 Washington Avenue, West Hutchinson, Minnesota 55350 RE: City Recreation Facilities Hutchinson, Minnesota Gentlemen: The enclosed study was prepared at your request to determine the feasibility of remodeling the existing Armory verses the construction of a new facility for "City Recreation Activities ". Reference Codes used for this study include: 1979 Uniform Building Code 1981 N.F.P.A. Life Safety Code 1980 American National Standards (Handicapped Code) 1978 Minnesota Energy Conservation Code 1975 ASHRAE Energy Conservation Code This study is not intended to evaluate the financial ability of the City of Hutchinson to pursue any of the various solutions. Recommendations are based on the current and future functional needs for a "City Recreation Facility" as supplied by the city staff and the "Old Armory Research Committee" report. The study shows that it is both structurally feasible and financially practical to remodel the existing Armory for use by City or other functions. However, upon evaluating the functional needs of the City Recreation Department, we feel that remodeling the Armory is not the best possible solution for meeting those needs. Bruce Ericson on July 15, 1982 pointed out that the Armory when last used was inadequate for scheduling adult and youth activities and that the current facilities leave no room for future needs. Although alternative uses for the Armory building are not addressed in this report, we feel uses such as Office space, 'to LUND ASSOCIATES INC. ARCHITECTURE " PLANNING 2040 W. MAIN ST. " SUITE 302 RAPID CITY, S.D. 57701 -Al 4' E -z- Library, Museum, Arts & Crafts Center, Auditorium or Assembly functions, etc. are more compatible functionally to the available space in this building. If public sentiment or financing prove to be a problem in the construction of a new building, one possible solution might be to remodel the Armory with the above functions in mind and use the building for City Recreation on a more limited basis until a new building is affordable. We hope this study provides the information you need to proceed with your planning. If you require any additional information or clarification, please advise. Respectfully submitted, LUNDD� ASSOCIAlTES,,J INC. Wayne R. Lund, President WRL /jb Enclosure CC: File PUBLISHED IN THE HU' , NSON LEADER • THURSDAY, SEPIr-MBER 1982 PUBLICATION NO. 2985 NOTICE OF PUBLIC HEARING The City of Hutchinson intends to apply for a Community Development Block Grant to be used for the purpose of developing a sheltered workshop in the downtown area for employment of handicapped persons and also to eliminate curb and architectural barriers for handicapped persons in the same general area of the city. To provide for community input, a public hearing has been scheduled for October _Z, 1982 at 8:00 p.m, in City Hall Council Chambers , Hutchinson, Minnesota. I , .I i September 21, 1982 "2 ^Q. Fe- L-1 0 HUTCHINSON PUBLIC SCHOOLS _. INDEPENDENT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 55350 September 29, 1982 The Honorable James DeMeyer Mayor, City of Hutchinson Office of the City Clerk City Hall Hutchinson, MN 55350 Dear Mayor DeMeyer: OCT 1982 RECEIVED o v By-- — ems') The Hutchinson Board of Education adopted the enclosed resolution at their regular school board meeting held on September 28, 1982, as an effort to lend their support to the worthy sheltered workshop project for the community of Hutchinson. Best wishes on your efforts relating to this project. GM /bn ENC - 1 cc: Kenneth Runberg CENTRAL DISTRICT SERVICES 30 Glen Street North Phone 1612) 587 -2860 SENIOR HIGH SCHOOL Roberts Road Phone 16121 587 -21S1 Sinc ly,, eon Matejk Superintendent of Schools for the Board of Education AREA VOCATIONAL- TECHNICAL INSTITUTE 200 Century Avenue Phone 16121587 -8636 CROW RIVER COOPERATIVE CENTER 980 2nd Avenue Southeast Phone [6121 M74910 EQUAL OPPORTUNITY EMPLOYER JUNIOR HIGH SCHOOL Roberts Roed Phone 1612) 587 -2850 ELEMENTARY SCHOOL 100 Glen Street Ph.ne(6121$87 -2837 / . RESOLUTION AREA SHELTERED WORKSHOP FACILITIES WHEREAS, Independent School District No. 423 has become aware of the City of Hutchinson's effort to establish a sheltered workshop in Hutchinson, and WHEREAS, Independent School District No. 423 recognizes that a sheltered workshop provides a viable employment opportunity for handicapped individuals of our area, THEREFORE, the Board of Education of Independent School District No. 423 resolves to support the City of Hutchinson's effort to obtain the necessary funds through the Community Development Block Grant - H.U.D., or other grant options, to enable a sheltered workshop to be established in Hutchinson. c Chairman, B bard of Education 0 • CITY OF HUTCHINSON P U B L I C N 0 T I C E BOARD OF REVIEW MEETING JUNKER SANITATION SERVICES 8:00 P.M. ti MONDAY, OCTOBER 4, 1982 The City Council of the City of Hutchinson will meet to hold a Board of Review on Junker sanitation services at City Hall. The Board of Review will allow any and all commercial establishments to review their commercial rates with the City Council and Junker Sanitary Services, Inc. PUBLICATION NO. 2986 PUBLISHED IN THE HUTCHINSON LEADER, THURSDAY, SEPT. 30, 1982 a - . - 9 0 RESOLUTION NO. 7272 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: Description Maturity Amount Breckenridge, MN GO 02 -01 -87 $ 15,000.00 Eden Prairie, MN GO 10 -01 -83 10,000.00 Fairmont, MN GO 02 -01 -85 5,000.00 Fairmont, MN GO 02 -01 -87 5,000.00 Fairmont, MN GO 02 -01 -88 5,000.00 Forest Lake, MN ISD 831 01 -01 -87 10,000.00 Kandiyohi County GO 02 -01 -83 10,000.00 Kandiyohi County GO 02 -01 -84 10,000.00 Kandiyohi County GO 02 -01 -85 10,000.00 Kandiyohi County GO 02 -01 -86 10,000.00 Lakeville, MN ISD 194 03 -01 -85 15,000.00 Little Falls, MN ISD 482 02 -01 -86 5,000.00 Little Falls, MN ISD 482 02 -01 -88 5,000.00 Minnesota Armory 11 -01 -96 9,000.00 Minnesota Armory 11 -01 -97 10,000.00 Minnesota Armory 11 -01 -98 11,000.00 Paynesville, MN ISD 741 02 -01 -83 25,000.00 Ramsey County, MN 12 -01 -84 30,000.00 Robbinsdale, MN ISD 281 02 -01 -87 25,000.00 Salt River Project A2 01 -01 -86 100,000.00 Maple Lake, MN ISD 881 02 -01 -84 10,000.00 City of Brooklyn Park, MN 12 -01 -82 30,000.00 U.S. Treasury Bill 01 -27 -83 300,000.00 Plummer, MN ISD 628 02 -01 -83 10,000.00 Newfolden, MN ISD 441 02 -01 -83 15,000.00 Sartell, MN ISD 748 03 -01 -83 10,000.00 Rosemount, MN ISD 196 03 -01 -83 10,000.00 East Grand Forks, MN ISD 595 07 -01 -83 25,000.00 S. Tahoe Pub. Utilities Dist. CA 07 -02 -83 20,000.00 Little Falls, MN ISD 482 01 -01 -84 50,000.00 Sartell, MN (Stearns & Benton Co.) ISD 748 02 -01 -84 15,000.00 City of Mpls., MN IDR 1974 04 -01 -84 100,000.00 U.S. Treasury Note 08 -15 -84 200,000.00 Lake Havasu, AZ ISD 25 07 -01 -86 25,000.00 MN State Housing Finance Agency 07 -01 -87 100,000.00 St. Paul Park, MN ISD 833 03 -01 -88 20,000.00 J -A, RESOLUTION NO. 7272 PAGE 2 Description Maturity Amount Ramsey County Rec. Fac. Bond 12 -01 -88 25,000.00 MN State Higher Ed. Bond 04 -01 -89 80,000.00 Western Lake Superior San. Dist. 10 -01 -90 100,000.00 Le Center, MN ISD 392 01 -01 -83 5,000.00 Clara City, MN GO 09 -01 -84 5,000.00 U.S. Treasury Note 05 -15 -84 500,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, HEREBY pledges the following securities to the City of Hutchinson: Description U.S. Treasury Notes U.S. Treasury Notes Federal Home Loan. Bond Federal Farm Credit U.S. Treasury Notes Maturity 05 -15 -84 08 -15 -84 09 -25 -85 12 -02 -85 06 -30 -86 Amount $500,000.00 300,000.00 500,000.00 200,000.00 200,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 4th day of October, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor • • 9 RESOLUTION NO. 7273 0 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: Minnetonka, MN Due 2 -1 -86 $50,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, HEREBY pledges the following securities to the City of Hutchinson: Fairbanks, Alaska Due 2 -1 -86 $ 50,000.00 Fed. Natl. Mortgage Assn. Due 2 -11 -85 1,000,000.00 Fed. Natl. Mortgage Assn. Due 12 -10 -85 500,000.00 Fed. Natl. Mortgage Assn. Due 8 -10 -87 500,000.00 U.S. Treasury Notes Due 11 -15 -84 500,000.00 U.S. Treasury Notes Due 1 -31 -84 500,000.00 U.S. Treasury Notes Due 2 -29 -84 500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the Citizens Bank & Trust Co. of Hutchinson, Minnesota. Adopted by the City Council this 4th day of October, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor 3- 4 0 E TO s �$ (WHEREAS, Nanny Bingenheimeh has served the City teeU n a Custodian at the Hutchinson PubP.i e Lib V Son the past nine (9) years and eight (8) months; WHEREAS, ,said HaA y Bingen'ieimen has eenved Saithsut y and ditigentCy giving os h,is time and ,talents toms d the enti.chment os the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appreciation is hereby expnesse.d to Haney Bifigenheimen Son lii6 asonenienti,oned ser.vicez and the gratitude o6 Hutchinson and the citizens theneo6 .is hereby expkeshed. Ado7pted by the City Coune it this 4th day o6 OetobeA, 1982. Gary Ptotz City Adminis.tnatvh amen ed eye) Mayon. 3—c RESOLUTION REGARDING COMMUNITY ACTION AGENCY INVOLVEMENT IN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS WHEREAS, the Department of Housing and Urban Development (HUD) is currently accepting applications for its Community Development Block Grant (CDBG) small cities program, and WHEREAS, HUD's CDBG regulations provide that grantees may engage in certain new construction activities which would provide subsidized owner- ship opportunities for families and /or creative alternative housing opportunities for senior citizens -- providing such activities are administered through a private, non - profit corpora- tion such as a Community Action Agency, and WHEREAS, the Board of Commissioners of McLeod County (County) recognizes the need for home ownership resources for families and the need for creative, alternative housing opportunities for senior citizens -- all in McLeod County, and WHEREAS, the County has decided to submit to HUD a CDBG application for such housing- related activities to be administered through the Community Action Agency, NOW THEREFORE BE IT RESOLVED, that the CAA Board of Directors direct its staff to assist McLeod County in the development of a CDBG appli- cation designed to address housing issues in McLeod County and BE IT FURTHER RESOLVED, that the CAA commit to the County and HUD the CAA's intentions of continuing its involvement as necessary through administrative contracts and /or implementation of directly adminis- tered CAA housing programs designed to achieve objectives proposed in the County's CDBG application. Approved this day of '7 -2 -�s'.}, -ERA 2982. Steve Neighbors, Chairman .� 3 -D, HUD CDBG HOUSING PROGRAM CONCEPTS A. Clear non - productive, deteriorated properties and prepare them for housing development. B. Provide housing alternative for over - housed elderly. 1. Acquire property from elderly person. 2. Build alternative housing for elderly. 3. Sell alternative housing units to displaced elderly. C. Provide for more efficient use of housing owned and occupied by small elderly families. 1. Convert housing for multi- family, rental occupancy. 2. Help families with children acquire housing. D. Rehabilitate older housing vacated by elderly to bring it up to standards and prepare for occupancy by young families. E. Provide mortgage financing assistance. 1. Assist buyers by providing substantial down payment to leverage local mortgage financing (in form of cash and /or land). 2. Establish a revolving loan fund through recovery of down payments upon resale of property. A. Acquisition 1. Acquire vacant, deteriorated properties zoned for and otherwise suit- able for housing development. 2. Acquire sound but unproductive commercial properties which can be economically rehabilitated for multi - family occupancy. 3. Acquire houses owned and occupied by over - housed senior citizens with problems maintaining and heating their older homes. B. Demolition /Clearance and Site Improvements Remove deteriorated structures acquired in A.1 and improve sites for housing development. C. Rehabilitation 1. Homes acquired under A.2 which are suitable for conversion to apart- ment units shall be improved accordingly. 2. Single family homes shall be improved accordingly. D. Resale of Acquired Property 1. Cleared /improved sites a. Sell at discount to eligible low - income families who are financing homes through MHFA or FmHA mortgage loan programs. b. Sell at discount to eligible low - income families who can arrange for mortgage financing through local institutions. c. Sell at discount to Subgrantee for housing development activities under that section of program. 2. Rehabilitated Properties a. Sell at discount to eligible, low- income families who are financing homes through MHFA or FmHA mortgage loans. b. Sell at discount to eligible families who can arrange mortgage loan financing through local institutions. c. Sell at discount to subgrantee for implementation of housing activities under that section of program. d. Sell at discount to landlords who agree to maintain units for occupancy by low- income families at reasonable rents. E. Revolving Loan Fund All property sold at discount shall be appraised and a fair market value assigned. All sales agreements shall be written to provide for recovery of the discounted value upon sale of the property to a third party. An interest charge against the discounted amount shall also be assigned. This recovery mechanism will not be a burden to the buyer and the interest rate will be set equal to the rate of inflationary increase in the value of the property. Thus, all buyers may use the discount until they sell, but at that time they must refund the discount and any proportional inflationary increase to a revolving loan fund maintained by the grantee for the purpose of continuing CDBG activities. Amount of discount applied to any sale of property depends on the applicant's ability to pay. Since mortgage financing is from established sources, down payment requirements, interest rates, and repayment period policies of those lenders will be observed. The discount, therefore, will be set at an amount equal to that which is necessary to satisfy the lender that the applicant can financially manage the lender's terms after the discount is applied. F. Mortgage loan assistance shall be provided to eligible borrowers who can secure mortgage financing from any lender. The assistance will be extended in the form of a down payment. The amount of the down payment shall be established as prescribed for a discount in E. above, and an identical recovery mechanism will recycle funds into the revolving fund. -S-UBGRANTEE ACTIVITIES A. Acquisition 1. Acquire cleared /improved sites from Grantee. 2. Acquire rehabilitated multi - family properties from Grantee. 3. Acquire other suitable sites for multi - family housing development. B. Housing Development 1. Construct condominium /town house units for elderly on acquired sites. 2. Sell elderly units to elderly families displaced by Grantee's acquisition. 3. Provide down payment assistance to elderly who did not recover enough from sale of old home to acquire new unit. 4. Design and construct economical, energy- efficient family units.. 5. Sell family units to eligible low - income families who can secure financing from local lenders. 6. Provide down - payment assistance (in form of land or discount) on family units sold to eligible low- income families. C. Low -Rent Housing Management Lease out acquired homes which have been rehabilitated for multi - family occupancy to low income tenants (elderly and families). Establish rents and conditions of occupancy through policies similar to Section 8 Program (tenants pay 30% of income for rent and utilities). D. Revolving Loan Fund Establish a revolving loan fund for recycling of receipts from sale of developed properties, recapture of down payments, and operating surpluses from Housing Management. Funds shall be used to continue subgrantee's activities. 0 9 POLICE DEPARTMENT MEMORANDUM T0: Mayor and City Council FROM: Chief of Police Dean M. O'Borsky SUBJECT: Travel, Conferences and Schools for 1983. DATE October 4, 1982 FOR YOUR INFORMATION All licensed police officers in the State of Minnesota are required by Statute to attend mandatory P.O.S.T. approved training during their license renewal period. This statute requires that each officer attain at least 48 hours of credits every 3 years. Numerous specialized courses are offered throughout the state and the country for police officers every year. Because of the unique nature of our work and the shift assignments that officers are required to work, it is very difficult to plan ahead for specific schools and dates to attend that school. We have made -a strong effort in the past to match the needs of the department to the availability of the officer and have tried to develop a wide spectrum of expertise within the department. The budget as submitted reflects an estimate of the anticipated costs, which is also based on what is has cost us in the past to attain this level of training, It should also be remembered that starting July 1, 1983 the City of Hutchinson, will be reimbursed approximately $125,00 to $150.00 per licensed officer through the penalty assessment program, which will significantly help our training budget, DMO:neb