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cp09-14-1982 cI :'JTCHINSON CITY CALENDAR WEEK OF September 12 TO September 18 VJEDNESDAY -15- 'Noon - Transportation Board Meet 4 ing at City Hall Noon - Nursing Home Board Meet- ing at Burns Manor 3:00 P.M. - HRA Board Meeting at Park Towers 7:00 P.M. - Community Development Corp. Annual Meeting at New Fire Hall SUNDAY THURSDAY -16- 5:00 P.M. - Unveiling of New LITTLE CROW Statue at Eheim Park, fol lowed by a Recepti Dinner at the Velv Coach. MONDAY -13- 6:15 P.M. - Airport Commission Meeting at City Hal 7:00 P.M. - City Council Meetin to Discuss 1983 Budget at City Hall 8:00 P.M. - Fire Dept. Meeting at Fire Station FRIDAY -17- -- ARTS AND CRAFTS RENCE: HAUGEN - Attending Ice Are Managers Seminar, September 16 -17 TUESDAY -14- PRIMARY ELECTION 4:00 P.M. - City Council Work - shop at City Hall 8:00 P.M. - Regular City Council , Meeting at City Hall SATURDAY -18- IN LIBRARY S( LES KOUBA . Artist and Sculptor of a Little Crow v AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 14, 1982 ,i. Call Meeting to Order - 8:00 P.M. /L. Invocation - Reverend J. P. Lauer V3. Consideration of Minutes - Regular Meeting of August 24, 1982; Special Meetings of August 30, 1982 and September 7, 1982 Action - Motion to approve - Motion to approve as amended ,4. Public Hearing None J. Communications Requests and Petitions V(a) Consideration of Request for Motor vehicle Personnel to Attend Minnesota Deputy Registrar Association Annual Meeting on September 17, 1982 Action - Motion to approve - Motion to reject ,�b) Consideration of Request for City Attorney and Mayor to Attend Industrial Revenue Bond Financing Seminar on September 24, 1982 Action - Motion to approve - Motion to reject J(c) Consideration of Petition By Neighbors for Renovation of Property at 716 Glen Street Action - �(d) Consideration of Request for City Accountant to Attend Minnesota Finance Officers Conference October 13 -15, 1982 Action - Motion to approve - Motion to reject .,/(e) Consideration of Request for "Slow" Sign on James Street North and Highway 7 Action - J(f) Consideration of Request for School Crossing At Roberts Road and Graham Action - COUNCIL AGENDA SEPTEMBER 14, 1982 6. Resolutions and Ordinances /(a) Ordinance No. 10/82 - Ordinance Amending Section 560 of 1974 Ordinance Code of City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges Action - Motion to reject - Motion to waive second reading and adopt Y(b) Ordinance No. 11/82 - An Ordinance Amending Ordinance No. 464, Section 8.08 C -4 Fringe Commercial District Action - Motion to reject - Motion to waive second reading and adopt /(c) Resolut9on No. 7256 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt J(d) Resolution No. 7251-- Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota Action - Motion to reject - Motion to waive reading and adopt ,(e) Resolution No. 7258 - Resolution Setting Forth Parking Assessment Formula Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions ✓(a) Building Official's Monthly Report - August 1982 Action - Order by Mayor received for filing J(b) Minutes of Library Board dated August 26, 1982 Action - Order by Mayor received for filing J(c) Minutes of Nursing Home Board dated July 22, 1982 Action - Order by Mayor received for filing J(d) Minutes of Parks and Recreation Board dated August 4, 1982 Action - Order by Mayor received for filing V(e) Minutes of Airport Commission dated April 14, 1982 Action - Order by Mayor received for filing -2- COUNCIL AGENDA SEPTEMBER 14, 1982 8. Unfinished Business V(a) Discussion In Connection with Use of City Vehicles (Requested by Mayor) (DEFERRED JULY 27, 1982) Action - ,�b) Consideration of Final Industrial Revenue Bond Documents for Hecht Associates, Ltd. Action - Motion to reject - Motion to waive reading and adopt Resolution Ac) Consideration of First Avenue Southwest, Nemitz Property (DEFERRED JULY 27, 1982) Action - ((d) Consideration of Petition Presented by F. W. Schaefer for Sunday Sales V of Intoxicating Liquor Action - Motion to set public hearing for September 28, 1982 4(e) Consideration of Contract with Lund Associates for Architectural Work On Old Armory Action - Motion to reject - Motion to approve and enter into contract J(f) Consideration of 1983 Improvement Projects (DEFERRED AUGUST 30, 1982) ' Action - Motion to reject - Motion to waive reading(s) and adopt Resolu- tion(s) Ordering Preparation of Report J(g) Consideration of Improvement On Hassan Street for On- Street Parking (DEFERRED AUGUST 30, 1982) Action - Motion to reject - Motion to waive reading and adopt Resolution 9. New Business J(a) Consideration of Recommendation of Airport Commission Regarding Weatherization of Maintenance Building at Airport Action - Motion to approve - Motion to reject 992 COUNCIL AGENDA SEPTEMBER 14, 1982 �(b) Consideration of Intersection at South Grade Road and Highway 15 (Requested by Alderman Carls) Action - ((c) Consideration of 1983 Assessment Agreement Between City and McLeod County `f� Action - Motion to reject - Motion to approve and enter into contract ✓(d) Consideration of City Council to Fund Joint Planning Effort Between Burns Manor Nursing Home and Hutchinson Community Hospital for Services for the Elderly Action - �(e) Consideration of Public Telephone In Library Square Park Action - Motion to approve - Motion to reject f(f) Consideration of Memorial Tree Planting In Roberts Park Action - Motion to approve - Motion to reject J(g) Consideration of Directional Signs for Hospital Auxiliary Thrift Shop Action - Motion to approve - Motion to reject �(h) Consideration of Amending 1981 Parking Bond Issue to Allow for On- Street and On- Boulevard Improvements Action - Motion to reject - Motion to waive reading and adopt Resolution V(i) Consideration to Allow Payment of 1968/1970 Bond Issue Action - Motion to reject - Motion to waive reading and adopt Resolution Consideration of Final Pay Request for Mechanical Contractor On New Fire Station ��� Action - Motion to r ect - Motion to approve final payment , (k) Consideration of Application for Retail "On Sale" Non - Intoxicating Malt Liquor License for St. Anastasia Church's Fall Festival On September 19, 1982 Action - Motion to reject - Motion to approve and issue license -4- COUNCIL AGENDA SEPTEMBER 14, 1982 10 11 0 J(1) Consideration of Landscaping at New Fire Station Action - Motion to approve - Motion to reject ,✓(m) Consideration of Training Equipment for Fire Department Action - Motion to reject - Motion to approve purchase Miscellaneous J(a) Communications from City Administrator Claims Appropriations and Contract Payments J(a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment A2. Adjournment -5- V 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 24, 1982 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carts, Alderman John Mlinar, Alderman Kenneth Gruen - hagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz and City Engineer Marlow V. Priebe. 2. INVOCATION The invocation was given by the Reverend Darrel F. Thalman. 3. MINUTES The minutes of the Special Meetings of August 4, 1982 and August 12, 1982A1der- Bid Opening of August 10, 1982 were approved as presented upon motion by Alder- man Beatty, seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Mlinar to approve the amended minutes of the Special Meeting of July 13, 1982. Seconded by Alderman Beatty and unanimously approved. After discussion, the motion was made by Alderman Beatty, seconded by Alderman Carls, to approve the minutes of the Regular Meeting of August 10, 1982 as pre- sented. Motion carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (CONTINUED FROM JULY 13, 1982) (a) ASSESSMENT ROLLS NO. 125 -151 FOR 1982 The City Engineer reported an official hearing on the assessment rolls was held on July 13, 1982 and continued to this Council meeting inasmuch as the bonds had not been sold at that time.. Tonight the Council will make a final decision on the dates for payment of the assessments and the amount of in- terest to be charged, based on the bond sale. It was recommended that the interest rate be 10 -1/2 per cent annum from October 1, 1982. After discussion, it was moved by Alderman Beatty to close the hearing at 8:22 P.M. Upon second by Alderman Mlinar, the motion unanimously carried. It was moved by Alderman Beatty to waive readings and adopt Resolutions No. 7200 through No. 7221 and No. 7224 through No. 7226 entitled Resolution Adopting Assessment Roll (Rolls No. 125 -146 and No. 149 -151). Seconded by Alderman Mlinar, the motion unanimously approved.. Following discussion on City costs for the 1982 improvement projects, the N ,;OUNCIL MINUTES AUGUST 24, 1982 motion was made by Alderman Beatty to instruct the City staff to put to- gether the final cost figures based on the fund transfer as suggested by staff of 25% for engineering costs, administrative costs, and capitalized interest for these particular projects. Motion seconded by Alderman Carls and carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR CITY ADMINISTRATOR TO ATTEND "MAIN STREET: MINNESOTA II" CONFERENCE, OCTOBER 1, 1982 After discussion, Alderman Carls moved to approve the City Administrator to attend the Conference on October 1, 1982 and give a report on the meet- ing. Mction seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF REQUEST FOR CIVIC ARENA COORDINATOR TO ATTEND MINNESOTA ICE ARENA MANAGERS ASSOCIATION FALL SEMINAR, SEPTEMBER 16 -17, 1982 Following discussion, the motion was made by Alderman Carls, seconded by Alderman Beatty, to approve attendance at the Fall Seminar. Motion unani- mously approved. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7248 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND After discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 7248 entitled Transferring $10,000 from Liquor Store to General Fund. Motion seconded by Alderman Gruenhagen and carried unani- mously. (b) RESOLUTION NO. 7249 - RESOLUTION FOR PURCHASE Following discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7249 entitled Resolution for Purchase. Motion seconded by Alderman Gruenhagen and unanimously approved. (c) RESOLUTION NO. 7250 - RESOLUTION OF APPRECIATION - IOLONDA BRINKMAN Mayor DeMeyer read the Resolution of Appreciation for Iolonda Brinkman. Alderman Beatty moved to adopt Resolution No. 7250, seconded by Alderman Gruenhagen. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - JULY 1982 -2- h • • 0 COUNCIL MINUTES AUGUST 24, 1982 0 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF SENIOR ADVISORY BOARD DATED JUNE 10, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PLANNING COMMISSION DATED JULY 20, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED APRIL 15, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY LINDA PETERSON WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED AUGUST 10, 1982) Linda Peterson reported she had delivered new blueprints of her proposed garage to each of the Council members. Following discussion, Alderman Carls moved to grant a variance. There was no second, and the motion died. Alderman Beatty moved to uphold the Planning Commission's findings and reject the variance. Seconded by Alderman Gruenhagen, the motion carried with Alderman Gruenhagen, Beatty and Mlinar voting aye, Alderman Carls voting nay, and the Mayor abstaining from voting. 9. NEW BUSINESS (a) CONSIDERATION OF AMENDING SUBDIVISION AGREEMENT WITH CITY FOR HUTCHINSON MALL Mr. John McGill from Developers Diversified appeared before the Council to request an amendment to the Subdivision Agreement with the City for Hutchinson Mall. Item No. 12 of the Agreement stated no access to Century Avenue, but access to the back lot (Lot 1, Block 1, Hutchinson Mall Addi- tion) was desired at this time to make the lot usable. It was felt the lot could be utilized by some small business. Developers Diversified was in agreement with the proposed drawing prepared by the City Engineer which showed access onto Century Avenue. -3- ,OUNCIL MINUTES AUGUST 24, 1982 The future traffic volume on Century Avenue was discussed. It was deter- mined that when the traffic count reached 4,000 cars, it would be necessary to consider an entry lane and acceleration lane at the entrance. Alderman Gruenhagen made the motion to grant the request to Developers Di- versified for a driveway access and to work with the City Engineer on the location of said driveway.. Seconded by Alderman Mlinar, the motion unani- mously carried. (b) PRESENTATION BY GREG CURRY ON STATUS OF CABLE TV AND REPORT ON LOCAL PROGRAMMING Mr. Greg Curry from Crow River Cable TV gave a short video presentation to the Council members. He reported that in 1980 the Hutchinson cable TV fran- chise was purchased. Since then the number of customers has grown. There is the feasibility of a live two -way system for City Council meetings, and Mr. Curry proposed the Council consider taking a portion of the payment for franchise fees from the Cable TV operation and investing it in a two -way line for cable. All the lines would come from a tower site outside of town to a specific area. Alderman Beatty stated there is a new non - profit group organizing in Hutch- inson called Hutchinson Video Network. They intend to approach the City Council for funding, and anyone would have access to its service. Following discussion, the motion was made by Alderman Beatty to request the Hutchinson Video Network to make a presentation to the City Council. Seconded by Alderman Gruenhagen, the motion unanimously approved. (c) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present requesting an extension of the payment period. It was moved by Alderman Carls to accept staff recommendation to discon- tinue service at 12:00 Noon on August 30, 1982, unless otherwise noted, for the following: Account No. 08- 0370 -1 -00, 09- 0845 -1 -00, 09- 1025 -5 -00, 10- 0265 -0 -00, 10- 0545 -4 -00, 10- 1050 -1 -00, 11- 0925 -7 -00, 20- 0065 -0 -00, 24- 0280 -0 -00, 26- 0215 -0 -00, and 36- 0065 -0 -00. Seconded by Alderman Beatty, the motion carried unanimously. (d) CONSIDERATION OF REQUEST BY HUTCHINSON AMBASSADORS FOR FOOD STAND PERMIT IN LIBRARY SQUARE PARK FOR ARTS AND CRAFTS FESTIVAL, EXCEPT FOR FRANCHISE AREA OF POPCORN STAND, AND NO USE OF CITY BOULEVARD OR STREET FOR OTHER FOOD CONCESSIONS The Hutchinson Ambassadors requested exclusive rights for food concessions in Library Square during the Arts and Crafts Festival, with the exception of the franchised area and no selling on the street right -of -way and sur- roundingpark. -4- E COUNCIL MINUTES AUGUST 24, 1982 After discussion, it was the consensus of the Council that there should be no restrictions prohibiting others from selling in the park. It was moved by Alderman Gruenhagen that the request be granted to the Hutchinson Ambassadors for a food stand permit in Library Square Park for the Arts and Crafts Festival. Seconded by Alderman Mlinar, the motion unanimously carried. Alderman Gruenhagen further moved to notify the franchise holder of the popcorn stand that he did not have a permit for the second unit until such time as he submitted an application. The motion was seconded by Alderman Carls and unanimously carried. (e) CONSIDERATION OF ALLOWING ELECTRICAL HOOK -UP FOR HUTCHINSON AMBASSADORS FOOD STAND AT ANNUAL ARTS AND CRAFTS FESTIVAL City Administrator Plotz suggested tabling this item until the Special City Council meeting on August 30, 1982. Additional information would be forthcoming from Hutchinson Utilities regarding the electrical hook -up. The motion was made by Alderman Beatty to defer action until August 30, 1982. Seconded by Alderman Mlinar, motion unanimously approved. (f) CONSIDERATION OF SUNDAY SALES OF INTOXICATING LIQUOR (REQUESTED BY F. W. SCHAEFER OF V.F.W.) Rev. Robert Lounsbury stated he represented the Hutchinson Ministerial Association. A poll had been taken among 80% of the ministers from the Association, and they wanted to go on record as opposed to any action of bringing the Sunday sale of intoxicating liquor to the voters. He pointed out that if one is allowed to sell on Sunday, all establishments with an intoxicating liquor license will also be allowed to do the same. The Min- isterial Association was prepared to submit a petition and /or letter re- garding this matter. In closing, Rev. Lounsbury asked the Council to prayerfully consider any action as it is in opposition to the Word of God. Dave Neubarth and John Klawitter from the V.F.W. reported they represented all three clubs in Hutchinson. It was not their intention to be open every Sunday for the sale of intoxicating liquor but only for certain events dur- ing the year. Many of their fund raisers are held on Sundays. During discussion it was determined that the City Council would make the decision if the question on Sunday sales of intoxicating liquor could be put up for referendum or if a petition would be necessary to request a referendum on this issue. Alderman Mlinar moved to defer action to the August 30, 1982 Special City Council meeting. Seconded by Alderman Carls and unanimously carried. -5- COUNCIL MINUTES AUGUST 24, 1982 (g) CONSIDERATION OF REQUEST TO LEAVE CONCRETE SLAB AT 133 ERIE STREET Melvin Klockmann requested permission to leave a concrete slab in place on his property at 133. Erie Street. The building had been taken down. Following discussion, it was moved by Alderman Carls to grant the request to leave the concrete slab at 133 Erie Street. Alderman Beatty seconded the motion and it unanimously carried. (h) CONSIDERATION OF APPRAISAL FOR T. P. SHEPPARD PROPERTY LOCATED AT 15 FRANKLIN STREET NORTH Mayor DeMeyer reported he and Alderman Gruenhagen had met with Mrs. T. P. Sheppard regarding her property at 15 Franklin Street North. She was not willing to commit herself to a purchase option at this time, but she would allow an appraisal of the property. She also made mention of a life estate. After discussion, Alderman Beatty moved to approve an appraisal on the T. P. Sheppard property, with the cost to come out of the contingency fund. Motion seconded by Alderman Carls and carried unanimously. RECESS: A recess was taken at 10:05 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. The Council reconvened at 10:15 P.M. (f) CONSIDERATION OF PROVIDING FREE HUTCHMOBILE SERVICE FOR VOTERS IN SEPTEMBER AND NOVEMBER ELECTIONS It was the recommendation of the Transportation Board to use the Hutch - mobile to provide free bus service to the polling place on election day in September and November. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Beatty, to approve Hutchmobile service to residents on the two election days. Upon roll call, Aldermen Gruenhagen, Carls, Mlinar and Mayor DeMeyer voted aye, and Alderman Beatty voted nay. Motion carried. (j) CONSIDERATION OF WATER AND SEWER RATE ADJUSTMENTS Mayor DeMeyer read Ordinance No. 10/82 which presented the new water and sewer rates. After discussion, it was moved by Alderman Beatty to waive the remainder of the reading of the Ordinance No. 10/82 entitled Ordinance Amending Sec- tion 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer Department - Rates and Charges, and set the second reading for September 14, 1982. Seconded by Alderman Gruenhagen, the motion carried unanimously. -6- 0 0 0 COUNCIL MINUTES AUGUST 24, 1982 (k) CONSIDERATION OF AUTHORIZING STAFF TO MEET WITH SCHOOL DISTRICT FOR IMPROVEMENTS TO FUEL DISPENSING SYSTEM Following discussion, the motion was made by Alderman Beatty to approve and authorize the staff to proceed with the preparation of a proposal. The motion was seconded by Alderman Carla and unanimously carried. (1) CONSIDERATION OF INVESTIGATING A JOINT CITY /SCHOOL CALENDAR FOR 1983 City Administrator P1otz reported the School District had printed a school calendar in the past, but it has been cut from the budget. It has been suggested that the City and School District put out a joint calendar and split the cost. After discussion, Alderman Mlinar moved to approve and authorize the staff to investigate a joint City /School calendar for 1983. Motion seconded by Alderman Beatty and carried unanimously. (m) CONSIDERATION OF REPAIR AT SEWAGE PLANT It was requested to spend not more than $2,000.00 to convert the control device on the sewage plant press from electric motors and rams to a hy- draulic system. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to approve the repair at the sewage plant. Motion unani- mously approved. (n) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 8.08, C -4 FRINGE COMMERCIAL DISTRICT REQUESTED BY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION In the past C -2 zoning was the only district that allowed service stations and car wash operations. It was felt that car wash operations should be allowed under Section 8.08 C -4 Fringe Commercial District, with a Condi- tional Use Permit. The amendment would make this possible. After discussion, the motion was made by Alderman Carls to waive the first reading of Ordinance No. 11/82 entitled An Ordinance Amending Ordinance No. 464, Section 8.08 C -4 Fringe Commercial District and set the second read- ing for September 14, 1982. Seconded by Alderman Beatty, the motion car- ried unanimously. (o) CONSIDERATION OF APPROVAL OF FINAL PLAT FOR LIPKE ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -7- COUNCIL MINUTES AUGUST 24, 1982 Attorney Pat Flynn stated the final plat for Lipke Addition was the same as the Preliminary Plat which was approved by the Planning Commission and City Council, The Restrictive Covenants had been amended as requested, and a draft copy of the amendment was presented. A question was raised by the City Engineer regarding the legal description within the Covenants. Attorney Flynn recommended adopting the plat descrip- tion into the Covenants. Since a signed Covenant would be submitted with the Final Plat, he requested it be approved with conditions rather than deferred. Alderman Mlinar stated the Covenants was an important part of the decision since there had been neighbor opposition to the project. He then moved to defer action until the next City Council meeting of September 14, 1982. The motion died for lack of a second. The motion was made by Alderman Beatty to waive reading and adopt Resolu- tion No. 7251 entitled Resolution Giving Approval of Final Plat for Lipke Addition, contingent upon the proper descriptive language of property being contained within the Restrictive Covenants and contingent upon the City At- torney's review of the amended version of Section la in the Covenants. Seconded by Alderman Carls and unanimously approved. (p) CONSIDERATION OF SKETCH PLAN FOR DENNIS K. ALBERTSON - SECTION 25, ACOMA TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reported the land under discussion was located in the area of the Crow River Country Club and within the two -mile radius of the City. The County had reduced the original size of the sketch plan to pre- vent excess farm land being taken out of production. Following discussion, it was moved by Alderman Beatty to approve the sketch plan. The motion failed for lack of a second. Alderman Carls moved to defer action until the City Attorney could examine the Subdivision Ordinance and its application to this plan. Seconded by Alderman Mlinar, the motion carried unanimously. (q) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR JAYCEES ON AUGUST 27 -29, 1982 After discussion, the motion was made by Alderman Beatty to approve the appli- cation and issue a Malt Liquor License to the Jaycees. Motion seconded by Alderman Mlinar and unanimously carried. (r) CONSIDERATION OF OPTION AGREEMENT FOR MASONIC TEMPLE • 0 • COUNCIL MINUTES AUGUST 24, 1982 An Option to Purchase agreement was presented to the City for a purchase price of $163,000.00. Following discussion, Alderman Beatty made the motion to enter into an Option to Purchase agreement for the Masonic Temple. The motion was sec- onded by Alderman Mlinar and carried unanimously. (s) OPTION FOR DISCUSSION ON FIRST STATE FEDERAL PROPERTY FOR OFF- STREET PARKING PROGRAM (REQUESTED BY MAYOR DEMEYER) Mayor DeMeyer reported he had received a follow -up letter from First State Federal regarding property located at Second Avenue and Hassan Street. An appraisal was done by C.R. Pelton and Associates,with an appraisal of $175,000.00 for Parcels A and B and $200,000.00 for Parcels A, B and C. First State Federal would sell the property to the City contingent upon the City assuming all existing, pending and future assessments, pro- rating of property taxes at time of purchase, and the City assuming all the terms and conditions of existing or future leases in force at the time of pur- chase. The only lease in effect is with Cameo Cleaners, which will expire November 30, 1983. In addition, a fee of $100.00 would be paid for each option taken by the City, effective through December 31, 1982. Alderman Beatty stated it was the recommendation of the Parking Committee to have an option for Parcels A and B. The motion was made by Alderman Beatty to enter into aPurchase Option with First State Federal for Par- cels A and B for the amount of $175,000.00 for an option fee of $100.00. The motion was seconded by Alderman Gruenhagen and unanimously carried. (t) OPTION FOR DISCUSSION ON PROPERTIES OF HANSEN PRODUCE, HUTCH AUTO BODY, J. C. RADIATOR SERVICE, AND LIEPKE AUTO REPAIR FOR OFF- STREET PARKING PROGRAM (REQUESTED BY MAYOR DEMEYER) Alderman Gruenhagen stated he had contacted the owners of the above -named properties, and both owners felt their location was ideal for their business. It was the consensus of the Council that these businesses should remain in operation. _ Mr. Dale Smith, owner of Hansen Produce and Hutch Auto Body properties, commented there have not been parking lots on the north end of town, but he will be assessed for new lots and still have no parking space. After discussion, the motion was made by Alderman Beatty that the Negotiating Committee pursue the Bretzke property site, with preference to the vacant lot. Seconded by Alderman Mlinar and carried unanimously. It was moved by Alderman Beatty not to enter into an option on the four properties of Hansen Produce, Hutch Auto Body, J. C. Radiator Service, and Liepke Auto Repair. Seconded by Alderman Carls, the motion unanimously carried. COUNCIL MINUTES AUGUST 24, 1982 The motion was made by Alderman Carls to have an appraisal done on the Bretzke building and remaining property not already appraised. The motion was seconded by Alderman Beatty and unanimously approved. Mayor DeMeyer reported he had been in contact with Emma Lake regarding her property, and she is not interested in selling at this time. Mr. Ed Hoffman informed the Council he had some property he would be will- ing to sell to the City on Second Avenue Southeast. The purchase price would be $45,000.00 for the lot and $5,000.00 for relocation. It was the opinion of the Council that the property was too far away from Main Street for a parking lot. The Council was advised that the Parking Committee had recommended not to enter into an option for the property owned by Roger and Mary Mies and Roger and Donna Dummer located at 145 Second Avenue Southwest. Following an extensive discussion on a parking formula for assessments, it was moved by Alderman Carla to establish a parking formula on a 25%/50%/100% basis. Alderman Beatty seconded the motion. After discussion, the motion was withdrawn. Alderman Carla moved to defer this matter to the August 30, 1982 special City Council meeting and request the City staff to prepare a written Reso- lution containing the parking assessment formula. Alderman Beatty seconded the motion, and it unanimously carried. It was reported thatQuade's Plumbing, Heating and Electric had offered,to sell to the City their private parking lot for the purchase price of $45,000. After discussion, Alderman Gruenhagen moved to enter into an option agree- ment with Quade's in the amount of $45,000. Motion seconded by Alderman Mlinar and unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reminded everyone of the City Appreciation Picnic to be held August 25, 1982. He also made reference to the League of Minne- sota Cities Regional Meeting to be held at the Crow River Country Club in Hutchinson on September 1, 1982. _ (b) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty stated the Dorsey law firm had responded to the inquiry regarding redemption of the 1970 parking revenue bonds by using the pro- ceeds of the 1981 parking bonds to redeem and prepay the 1970 parking bonds. -10- COUNCIL MINUTES AUGUST 24, 1982 According to the.Dorsey firm, this could be accomplished by adopting a Resolution amending Resolution No. 6875. Also, the City inquired about the possibility of using the proceeds of the 1981 parking bonds to pay the costs for diagonal parking on certain streets. Again, it would be necessary to adopt a Resolution amending Resolution No. 6875 to authorize such use of the 1981 parking bonds pro- ceeds. The motion was made by Alderman Beatty to authorize the City Administrator to instruct the Dorsey law firm to amend Resolution No. 6875 to use 1981 parking bond proceeds to pay off the 1970 parking bonds and to amend Reso- lution No. 6875 to use the proceeds of the 1981 parking bonds to pay for parking improvements on- street. Seconded by Alderman Mlinar, the motion carried unanimously. (c) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Ralph Neumann reported there was a problem with the generator outside of City Hall. To install a new electronic governor would cost $2,300.00, but the existing governor could be repaired for $490.00. He requested authorization to have the repair work done. It was moved by Alderman Carls, seconded by Alderman Mlinar, to authorize repair of the existing governor for $490.00. Motion unanimously approved. The Motor Pool recently received an old police car when it was replaced, and bids were received on August 20, 1982 for the sale of the 1978 Ford' LTD model four -door sedan. Four bids were submitted, and the highest bid was for $1,105.00. The proceeds from the sale will go into the Motor Pool Fund. Alderman Beatty moved to approve the sale of the 1978 Ford for $1,105.00. Seconded by Alderman Gruenhagen, the motion unanimously carried. (d) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe made remarks on the 1982 street maintenance program and Burns Manor Project 82 -47. He stated that by having a contract for each of the following, the City will purchase the aggregate and emulsion direct and save money. -11- COUNCIL MINUTES AUGUST 24, 1982 Ll 12 Project 82 -47 - Burns Manor New Ulm Quarzite Aggregate $ 234.00 Hy -Way Asphalt Emulsion 2,397.00 Labor and Equipment 4,389.00 1982 Street Maintenance New Ulm Quarzite Aggregate 1,366.00 Hy -Way Asphalt Emulsion 4,403.00 Labor and Equipment 8,061.00 It was moved by Alderman Mlinar to enter into an. agreement with the slurry coat company and waive reading and adopt Resolution No. 7253 en- titled Resolution Accepting Bid, Maintenance Materials. Motion seconded by Alderman Gruenhagen and carried unanimously. A petition was received from the residents of Jackson Street requesting that asphalt surfacing be added to the 1983 improvement projects. The City Engineer stated he would prepare a report for review with the other improvement projects. (e) COMMUNICATIONS FROM ALDERMAN CARLS Alderman Carls requested that consideration of the interesection at South Grade Road and Highway 15 be placed on the agenda for the September 14,' 1982 Council meeting. He felt this was a dangerous intersection. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS With the exception of a claim for roller skating fees which was held for further verification, the claims were approved for payment from appropri- ate funds on a motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. ATIMITRNMENT There being no further business, the meeting adjourned at 12:05 A.M. upon a motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unani- mously. -12- 0 • v' i MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, AUGUST 30, 1982 1. CALL TO ORDER The special meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. PUBLIC HEARING - 5:00 P.M. (a) CONSIDERATION OF IMPROVEMENT ON FRANKLIN STREET FOR ON- STREET PARKING Mayor DeMeyer called the public hearing to order at 8:00 P.M. and read Publication No. 2975, Notice of Hearing on Improvement on Franklin Street from Second Avenue Southwest to 66 feet south of Third Avenue Southwest by the construction of grading, base, temporary surfacing, bumper curb and appurtenances. The estimated cost was $13,299.00. Mr. Richard Smith presented drawings of his proposed project in conjunc- tion with the City's improvement project. He further proposed the alley be made one -way going south since this seemed to be the direction of the flow of traffic. Mr. Smith submitted a petition requesting specific im- provements on the east side of Franklin Street from Second Avenue South- west to 60' south of Third Avenue Southwest and on the west side of Main Street north of Third Avenue Southwest; waive the improvement hearing pur- suant to M.S. 429; and agreed to pay 100% of the cost of the improvements (special assessments) with possible credit given for parking assessments. Mr. Walter Clay, representing the Hutchinson Telephone Company, stated he had no objection to the proposed plan and favored more downtown parking. He also did not object to the sidewalk replacement by his business, but he wanted to know the cost involved. Mr. Clay posed a question concerning access of the telephone vehicles to their garage. Mr. Bernard Stolpman commended the City Council and Mr. Smith for their thinking and planning on this project. He stated he could never understand how people could tear down buildings that are cost effective to make a parking lot. He then cited the downtown parking arrangement in Northfield as an example of good planning. Alderman Beatty moved to close the hearing at 8:45 P.M. Seconded by Alder- man Gruenhagen and unanimously approved. Alderman Gruenhagen moved to waive the reading and adopt Resolution No. 7254 entitled Resolution Ordering Improvement and Preparation of Plans for Franklin Street. Seconded by Alderman Mlinar and carried, with Aldermen COUNCIL MINUTES AUGUST 30, 1982 Carls, Mlinar and Gruenhagen and Mayor DeMeyer voting aye and Alderman Beatty abstaining from voting. (b) CONSIDERATION OF IMPROVEMENT ON HASSAN STREET FOR ON- STREET PARKING Mayor DeMeyer read Publication No. 2976, Notice of Hearing on Improvement on Hassan Street from Washington Avenue East to First Avenue Northeast by the construction of grading, base, temporary surfacing, bumper curb and appurtenances. The estimated cost was $15,171.00. Mr. Bernard Stolpman stated the businesses along Main Street have complied with parking requirements for the past 10 years. He saw no need for addi- tional parking downtown, and he felt it was unfair to assess any further parking fees to those who have provided parking in the past. If the City purchases the former Plowman's garage, Mr. Stolpman's property would be assessed 100% for the building and also assessed for several parking spaces. Mr. Stolpman offered to sell the City the present parking lot for the Wash Tub located on the corner of Hassan and Third Avenue Southeast which has 30 parking spaces. Mr. Jim Swanke inquired if it was the intent of the City to assist the property owners on Hassan Street with the parking bond funds. He stated he was not in favor of spending unnecessary money and wanted to go on record as opposed to the project. Mr. Dale Smith asked if the project would go further north than First Ave- nue. He felt he had adequate parking for his business and would not profit from diagonal parking. Mr. Smith further commented that he had lowered the purchase price for his business property to $149,000.00 if the City was interested in it. Mr. Robert Rozmarynowski stated he was against diagonal parking, and it would not benefit his business. Alderman Mlinar moved to close the hearing at 9:20 P.M. The motion was seconded by Alderman Beatty and carried unanimously. Following discussion, the motion was made by Alderman Beatty to defer ac- tion until the next City Council meeting. Seconded by Alderman Mlinar and unanimously approved. 3. OLD BUSINESS (a) CONSIDERATION OF ALLOWING ELECTRICAL HOOK -UP FOR HUTCHINSON AMBASSADORS FOOD STAND AT ANNUAL ARTS AND CRAFTS FESTIVAL (DEFERRED AUGUST 24, 1982) City Administrator Plotz reported the Hutchinson Utilities had estimated -2- COUNCIL MINUTES AUGUST 30, 1982 0 the cost of installing an electric wire in Library Square at approxi- mately $200.00. Mr. Murray Swenson, President of Hutchinson Ambassadors, stated he would bring the installation cost to the Board for consideration of payment. It was felt the underground electrical wire should be permanent. After discussion, the motion was made by Alderman Beatty to allow the elec- trical hook -up for the food stand provided the Ambassadors pick up one -half the cost. Seconded by Alderman Carls. Following discussion, the motion was amended by Alderman Beatty to allow the electrical hook -up for the food stand provided the Ambassadors pick up at least one -half the cost up to a grand total of $200.00. Motion seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF SUNDAY SALES OF INTOXICATING LIQUOR (REQUESTED BY F. W. SCHAEFER OF V.F.W.) (DEFERRED AUGUST 24, 1982) Legion Commander Jim Schaefer and Lee Ashfeld were present to represent the three clubs in Hutchinson. They requested that the private service clubs be allowed to have 6 -10 functions a year on Sundays for the private members at which time intoxicating liquor would be available for sale. The profits generated from these functions would go back into community projects. City approval would be required for Sunday liquor. Attorney. Schaefer commented that any organization with a restaurant, club or service club license has the capacity to serve more than 30 guests. The three clubs could not open the bar on Sunday, but they must serve food along with the sale of liquor. The hours of 12:00 Noon to 12 :00 Midnight would be in conjunction with the serving of food. First, the organization must have a regular liquor license; then a separate license is required for a Sunday liquor license. The proposal must be put to the vote of the residents, and there are two ways for the item to be placed on the ballot: 1) the City Council put it on the ballot for a referendum; and 2) there is a provision in the City Charter requiring a petition of the appropriate number of signatures to become a referendum item. It was reported that the clubs already had over 400 signatures for a pe- tition to put it on the November ballot, but the petition would not be presented at this time. After discussion, Alderman Beatty moved to deny the request for a Sunday liquor wording on the ballot for November. Motion seconded by Alderman Carls and unanimously carried. City Administrator Plotz stated the next step would be to review the City Charter with the City Attorney for the proper procedure to file the peti- tion. -3- COUNCIL MINUTES AUGUST 30, 1982 (c) CONSIDERATION OF 1983 IMPROVEMENT PROJECTS Mayor DeMeyer requested the items he had marked in red on a map be in- cluded for review as part of the 1983 improvement projects; namely,Hassan Street from Second Avenue Northeast to Fourth Avenue Southeast, Franklin Street from Second Avenue Northwest to Fourth Avenue Southwest, Second Avenue North from Franklin Street to Hassan Street, First Avenue North from Glen Street to Jefferson Street, Washington Avenue from Main Street to Glen Street, First Avenue South from Glen Street to Adams Street, and Third Avenue South from Glen Street to Adams Street. In the course of discussion, it was determined by the Council members that the street surfacing and curb and gutter projects on Franklin Street from Second Avenue Southwest to T.H. 15 and First Avenue Southwest from Main Street to Franklin Street should be deleted from the 1983 improvement projects. It was moved by Alderman Carls to have the City Engineer prepare a new list of 1983 improvement projects which would include the new downtown projects recommended this evening. Seconded by Alderman Beatty and carried unani- mously. The City Engineer reported the petition received from residents on Jackson Street for asphalt surfacing would be included in the new list of projects. 4. NEW BUSINESS (a) CONSIDERATION OF APPOINTMENT OF GAREY KNUDSEN TO HRA Mayor DeMeyer asked for Council ratification to appoint Garey Knudsen to the Hutchinson Housing and Redevelopment Authority for a five -year term. Alderman Beatty moved to ratify the appointment of Carey Knudsen to the HRA. The motion was seconded by Alderman Mlinar and unanimously approved. (b) CONSIDERATION OF RECOMMENDATION OF HRA TO INVESTIGATE MUNICIPAL OWNERSHIP OF EVERGREEN APARTMENT BUILDING A letter received from the HRA regarding the Evergreen Apartment Building was read aloud by Mayor DeMeyer. It was reported that the present owners of the Evergreen Apartment Building are considering the sale of the build- ing to another out -of -town private owner. If this occurred, the HRA might no longer have local management over the residential portion. Also, there would be no guarantee that the new owners would cooperate with local govern- ment in the use of the building's residential area as an integral part of the senior center's activities in the building. The HRA requested that -4- 0 COUNCIL MINUTES AUGUST 30, 1982 City staff be authorized to investigate the possibility of municipal owner- ship of the Evergreen Apartment Building. Following discussion, the motion was made by Alderman Beatty to authorize City staff to investigate City ownership of the Evergreen Apartment Build- ing. Seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF REPORT REGARDING MAINTENANCE ASSESSMENTS City Administrator Plotz reported on a recent visit he, the City Engineer and City Attorney had made to the City of Bloomington to review their main- tenance assessment policy. After discussion, Alderman Carls moved to direct the City Administrator, City Engineer, and City Attorney to prepare a plan to apply Bloomington's concept to Hutchinson and to report back to the City Council. Seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF PARKING ASSESSMENT FORMULA FOR PARKING PROGRAM Following discussion of the parking assessment formula for the parking program, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to defer the parking assessment formula to the next Council meeting for a draft of a Resolution from the City Attorney. Motion unanimously approved. (e) CONSIDERATION OF FINAL RESOLUTION ON INDUSTRIAL REVENUE BONDS FOR HECHT ASSOCIATES Since the final Resolution had not been received, the motion was made by Alderman Carls to defer action. Seconded by Alderman Gruenhagen and car- ried unanimously. (f) CONSIDERATION OF ESTABLISHING A DIFFERENT DATE FOR THE REGULAR CITY COUNCIL MEETING SCHEDULED FOR SEPTEMBER 14, 1982 Inasmuch as the General Election will be held Septembier 14, 1982, it will be necessary to either change the date or the time of the Regular City Coun- cil Meeting scheduled for September 14, 1982. It was moved by Alderman Gruenhagen to set the time for 8:00 P.M. on Sep- tember 14, 1982 for the Regular City Council Meeting. Alderman Mlinar seconded the motion, and it unanimously carried. (g) CONSIDERATION OF REQUEST BY MARK MCGRAW FOR PERMISSION TO USE BOULEVARD AND /OR STREET FOR SECOND CONCESSION UNIT NEXT TO POPCORN STAND IN LIBRARY SQUARE FOR ARTS AND CRAFTS FESTIVAL -5- COUNCIL MINUTES AUGUST 30, 1982 Mr. Richard Fischer, President of the Hutchinson Ambassadors, addressed the Council regarding the Arts and Crafts Festival. He pointed out the Festival has been sponsored by the Chamber of Commerce and the Ambassadors for the past eight years. The money raised from the Festival goes to the Chamber of Commerce. The Ambassador's concession stand is a fund - raiser, and the proceeds from it goes to the City of Hutchinson through various projects. Food is not allowed to be sold at the Festival, and the intent of promoting arts and crafts would not be upheld if Mark McGraw was per- mitted to operate a concession unit. Therefore, the Ambassadors objected to Mr. McGraw's request and requested exclusive rights for their concession stand during the Festival. Following discussion, Alderman Gruenhagen moved to reject the request by Mark McGraw for a second concession stand for the Arts and Crafts Festival. Seconded by Alderman Carls and unanimously carried. (h) CONSIDERATION OF SENIOR CENTER AS JEFFERSON LINES BUS DEPOT Ms. Bonnie Edwards, Regional Area Supervisor, appeared before the Council with a request that the Senior Center be considered for the bus depot of the Jefferson Lines. She reported the present depot agent will be finished as of September 1, and it was felt the Senior Center would be an ideal lo- cation. The dispatchers for the Hutchmobile could handle the phone calls, bookings and ticket sales. The City would receive 10% of the proceeds for this service. After discussion, it was moved by Alderman Beatty that the City act as depot agent and work with Jefferson Bus Lines for a six -month trial period. Seconded by Alderman Gruenhagen and unanimously approved. RECESS: A short recess was taken at 10:30 P.M. (i) CONSIDERATION OF REQUEST FOR REPAIR WORK AT BURNS MANOR City Administrator Plotz reported that Burns Manor had requested authori- zation for repair work on two doors and frames. The motion was made by Alderman Beatty to authorize City staff to obtain three proposals for the repair work at Burns Manor. Alderman Mlinar sec - onded the motion, and it carried unanimously. (j) CONSIDERATION OF GRINDER REPAIR AT SEWAGE DISPOSAL PLANT Maintenance Operations Director Neumann requested authorization to repair the grinder at the sewage disposal plant for an amount of approximately $3,500.00. 9 0 COUNCIL MINUTES AUGUST 30, 1982 It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to approve the repair on the grinder. Motion unanimously approved. 5. ADJOURNMENT There being no further business, the meeting adjourned at 12 :05 A.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. -7- MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 7, 1982 The special meeting was called to order by Mayor DeMeyer at 4:00 P.M. for the pur- pose of amending the 1982 Improvement Bonds and combining the improvements by Reso- lution. Present were: Alderman Mike Carls, Alderman John Mlinar, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: Alderman Kenneth Gruenhagen. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, City Attorney James Schaefer, and City Accountant Kenneth B. Merrill. City Administrator Plotz explained the 1982 improvement bond issue covered 48 dif- ferent projects with separate costs listed. Six of the projects were 100% City cost. Last Friday the bond counsel had called regarding the six City -cost projects because 20% of each project was not being assessed out. It was the understanding of the City staff that 20% of the total bond issue had to be assessed and not 206 of each project. Therefore, Dorsey law firm had to amend the bonds by the addition of Section 7 to a Resolution. The City Administrator then read the proposed Reso- lution. City Engineer Priebe stated this came as a surprise since in the past the entire bond issue had been addressed rather than projects. It would be possible to com- bine projects. All the necessary information on the projects had been sent to the Dorsey law firm and nothing had been withheld from them. Attorney Schaefer pointed out this problem could be alleviated in the future by combining projects in the pre - planning stages so that 20% of the assessed cost would be covered. Alderman Beatty moved to adopt Resolution No. 7255 entitled Resolution Relating to $490,000.00 Improvement Bonds of 1982; Amending Resolution No. 7242 to Combine the Local Improvements To Be Financed with the Proceeds Thereof. Seconded by Alderman Carls and carried unanimously. City Accountant Merrill reported the 1983 proposed budget should be ready for the next Regular City Council Meeting and review of it could begin thereafter. The bud- get would have to be certified by October 10, 1982. Following discussion, the motion was made by Alderman Carls to set a special budget meeting of the Council for September 13, 1982 at 7:00 P.M. Seconded by Alderman Beatty and unanimously carried. Director Ralph Neumann mentioned that in the past Mechanic Jim Weckman had sold air- port gas during the week, and the City took care of sales on weekends. Since Mr. Weckman's insurance was based on volume and his dollar income was very little, he had decided to no longer sell gas. Instead the City will own the gas, and Mr. Weck- man will be paid a commission for selling it. Alderman Beatty authorized the City staff to set up an arrangement at the airport for the sale of gas. Seconded by Alderman Mlinar and unanimously approved. PH COUNCIL MINUTES SEPTEMBER 7, 1982 Attention was given to the letter received regarding the Bretzke Building and adjoining property. The owners preferred to sell the total property, but they would be willing to divide the property if the City was interested only in a por- tion of it. After discussion, Alderman Mlinar directed the Mayor and Alderman Gruenhagen to address the issue of the Btetzke vacant lot for the parking program. Seconded by Alderman Carls and unanimously carried. There being no further business, the meeting adjourned at 4:45 P.M. upon motion by Alderman Mlinar, seconded by Alderman Beatty and unanimously carried. -2- �Ypb ftyU' ANNUAL ±. EETING FOR THE MINNESOTA DEPUTY REGISTRAR ASSOCIATION CRAGUN'S PINE BEACH LODGE SEPTEMBER 17,1982--- 1:30 REGISTRATION FROM 12:30 -1:30 REGISTRATION FEE NO CHARGE for first two person on a paid membership $15.00 for each additional person over 2 on a paid membership $20.00 charge for registration and dinner for non -paid members $5.00 charge for registration only for non-paid member VOTING EACH PAID OFFICE IS ALLOWED ONE VOTE FOR THE ELECTION • OF BOARD MEMBERS DOOR PRIZES AWARDED TO PAID MEMBERS ONLY AND WE HAVE LOTS OF THEM! ll ` DINNER 1S SCHEDULED FOR 5:30 OFFICIALS FROM THE STATE OF MINNESOTA We have set aside a time for the State to discuss anything they need to inform us of. There will be NO SCHOOL this year, so if you have questions note them on the post card. WE WILL HAVE INFORMATION ON _ INSURANCE - COMPUTERS GUIDELINES AND MUCH MORE. OFFICE CLOSING 6(612) 879 -2311 o SEP1982 37 WASHINGTON AVENUE WEST _ HUTCHINSON, MINN. 55350 NCrIVr.D September 3, 1982 0 `S2sz ez z2% Mr. Gary Plotz Hutchinson City Administrator Hutchinson, MN 55350 Dear Gary: Enclosed please find information on the seminar on Industrial Revenue Bond Financing. This will be an all day course held on September 24, 1982, at the Registry Hotel in Bloomington, Minnesota. It would appear that this seminar would be most helpful, especially since Industrial Revenue Bond Financing may be the most practical way for the City of Hutchinson to finance future development. Please put this matter on the agenda for the next regularly scheduled City Council meeting. Sincerely yours, ice+ ames H. Schaefer' City Attorney JHS:sr REGISTRATION COURSE SCHEDULE INDUSTRIAL REVENUE BOND FINANCING Friday, September 24, 1982 September 24, 1982 The Registry Hotel S 00'i In 9:00o ITT REGISTRATION: The Registry Hotel 7,0 Credits the Course Begins Promptly at 9:00 a.m. Mail To: Make Check Payable To: (I 00 a.m. 9.15 a.m. Opening remarks and outline of matters to be Advanced Legal Education Advanced Legal Education Oddmsscd. Hamline University School of Law - JEPFRLY S HALPERN 1536 Hewitt Avenue Total Enclosed St. Paul, Minnesota 55104 11 Confirms telephone registration `t1S,,in. 1015,1.nr Overmew: hisutricalbackgrcund ; state law: the IRB procrsss, end pending legislation. Tuition: 1.1 $85.00 (includes course publication) -- Pf.:I'[ R I -I. SITD i Name -- 1 IT, 15d.n1. 10.30a.111, Coffee Break L. -1 Attorney I7 Real Estate Agent II ! t .. 30,1 m 1 1L30 a m. . Federal law perspective tax overview, inducement , rl ntvgonest and capital Name jest expenditure I Attorney Real Estate Agent I I Other__ - 101 IN D. KIRBY Firm /Organization 1 ! aU a.m. - 12100 noon 'Fhe municipality's role in the bonding process. - EUGENEA. KRAUT Address_ 1'! 00 noon 1 00 p m. Lunch (on your own) City - - ___ - -- State - -_— - - -- - _ Zip _. V) p -In. 1:45 p.m. The undervniter's role in IRI3 financings. A -F WARREN PREESHL Additional copies of the publication prepared by the course faculty may be purchased I ;:)pm 2:W p.m. Acting as underwriter's counsel. separately for $36.75 each. Please add $3.00 for postage and handling when ordering ' JEFFREY S. I IAl_PERN by mail. °.30 p.m. - 3:15 p.m. Securities and related liability aspects of IRB Publication date: September 24, 1982 financing. - -JOHN K. ELI_INGBOE ` S p in 3:30 1) I . Coffee Break :i Wpm 1 l5 p m. Rule of the corporate sponsor and its counsel in the IRB process. UPCOMING ALE SCHEDULE -JAMES F.I1AI_E and MICIiAELJ.WAHE_IG September 30- Immigration Law Institute d:15 n.m. 5:00 p.m. Recent developments in IRB financing techniques. October 1 -- EN "I'IRE PANEL October 22 Diagnosis and Proof of Personal Injury �I )t) p m �i.:3U 1) in, Question and Answer Session. October 22 Business and Real Estate Issues of Indian Law 1982 October 29 Products Liability 93031 -12� AS 2 � � „ 8tp 119�8+2,� N N \`Cn September 1, 1982 �22z2pasl8lL��e To Hutchinson City Administrator: We the undersigned, the residents of South Glen Street, feel ample time has passed for renovation of the property at 716 Glen Street, which was severely damaged by fire in the fall of 1979. The property is a potential hazzard to the youngsters who are frequently seen playing there, to say nothing of the outward appearance which is detrimental to the neighborhood. We feel appropriate corrective action is long over due and request your assistance to help us rectify this problem. YLLA,OL vL� c f7✓ J i ✓�1�1.4L1 �d� lti �-. I l �1Jyv�� ✓1'� "� AJ J F. L (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: September 10, 1982 TO: Mayor and City Council FROM: Kenneth B. Merrill, City Accountant SUBJECT: Minnesota Finance Officers Conference Beginning on October 13 and continuing through October 15 the State Finance Officers are holding their annual conference at Alexandria. It has been a good conference to attend, and it .appears by this year's schedule to .again have some good sessions. I would request approval to attend this conference. There are funds in the 1982 budget for this conference. /ms ez , TENTATIVE SCHEDULE OF SESSIONS 1. Wednesday, October 13, 10:45 a.m. -- Microcomputers and Their Applications: Representatives from Computo- Serve, Inc. of Mankato, Minnesota will discuss how vari- ous microcomputers may be used in the daily office routine. 2. Wednesday, October 13, 10:45 a.m. -- Enhancing the General Fund: Bob Ehlers, President of Ehlers and Associates, will show how to add to the General Fund bal- ance through the use of special assessment revenue, engineering fees, IRB administration fees and other techniques. 3. .Wednesday, October 13, 1:30 p.m. -- Electric Utilitv Rate Analvsis: Dick Municipal Utilities Association will of setting electric rates and discuss differ from water and sewer utilities. 4. Wednesday, October 13, 1:30 p.m. Kirkham of the Minnesota analyze the various ways how electric utilities -- Bidding Security Transactions - Why and How: Dick Budolfson, investment manager for Hennepin County, will emphasize the in- cremental investment income attainable by bidding security transactions on a regular basis. The bidding process quanti- fies yield improvement and Dick will outline how governmental units situated throughout the state can achieve this end. 5. Wednesday, October 13, 3:15 p.m. - -NCGA Update: Jim Remis, Director of the National Committee on Governmental Accounting, will discuss the current work of the„ NCGA and how it may effect financial reports in the future. Working with Mr. Remis will be John Lilja of Deloitte, Haskins and Sells and Bob Trudeau of the City of St. Paul. 6. Thursday, October 14, 9:00 a.m. -- Strategic Planning for Cities: Steven Liable of Peat, Marwick, Mitchell and Company and Charlotte Sebastian of the Government Training Service will discuss approaches to and implementation of strategic planning for municipalities. 7. Thursday, October 14, 9:00 a.m. -- Personnel Considerations: Mike Hulett, Director of Personnel for the City of Moorhead, will continue his successful presen- tations of the previous year. Mike has promised to discuss in depth various types of management compensation plans as well as other topics that were not addressed last year. 8. Thursday, October 14, 10:45 a.m. - -Water Utility Rate Setting: Representatives of Anfinson, Hen- drickson and Company, CPA's, will discuss the steps involved in properly setting water and sewer utility rates. 9. Thursday, October 14, 10:45 a.m. -- Personnel Considerations, Part II: Mike Hulett continues the discussion from his previous session. 10. Thursday, October 14, 1:30 p.m. -- Coupon Agent Services: Dick Pringle of First Bank of St. Paul will present a slide show detailing what you should look for when hiring a coupon agent for your bond issues. 11. Thursday, October 14, 1:30 p.m. -- Financing Local Governments in the 1980's: Bob Voto of the accounting form of DeLaHunt, Voto and Company, will demonstrate ways of keeping your city financially solvent during the crisis - filled 1980's. 12. Friday, October 15, 9:00 a.m. -- Costing of Government Services: Representatives of Arthur Anderson and Company, CPA's, will present their newly developed program on costing services. Use of this program should help cities recover more realistic charges for services rendered to the public and area businesses. - ALSO APPEARING - WEDNESDAY LUNCH SPEAKER Dennis Moore Money Reporter for KSTP -TV WEDNESDAY DINNER SPEAKER Jim Kirkland President of Municipal Finance Officers' Association of United States and Canada I �-1L ✓� .��7? � L Gam/ �� z/C�' � �%% �I Ay POLICE DEPARTMENT K MORANDUM TO: Mayor and City Council FROM: Chief Dean M. O'Borsky DATE 9 -13 -82 SUBJECT: Request for Slow Sign on James Street North and Highway 7 I have attached for your information a copy of the State Statutes which describe the methods in which speed zones may be changed. As you can see in 169.14, sub. 5A, any alterations of speed limits on streets and h�hways shall be made only upon the authority of the Commissioner of Highways. I don't think that it is required that we get the State's approval to put up a "slow" sign. Therefore, if in the Council's judgement the interest of the community would be served by placing a slow sign at the location requested, I would certainly have no objection. The only thing I would point out is that we sometimes run the risk of placing various signs of a conflicting nature so close together in these areas that you literally cannot drive 15 feet without receiving some new instruction from a sign. I have made mote of the problem that the people in the area of James Street appear to be having and informed the officers in my Department to 4, pay close heed to the driving habits of the people in the area and will offer as much enforcement and assistance as we can, w DMO:nb —e,# September 10, 1982 Mayor James DeMeyer City Council iv;embers Res Safe Crossing for Roberts Road Children living south of Roberts Road have no safe crossing place. At the present time three children; Kindergarten, Grades One and Two, cross at Roberts and Graham, a new development. We would like to place our School Patrol at Roberts and Graham and will do so when necessary action is accomplished at your direction. Thank you . Sister Marian Kemper Principal StL. AAjASTA VA SCHOOL LA Ke SIDE WA 'fro 13CH .T$ i2D 2AHAM NEW DeVELOpM e NT Ps2oPO5Ep C12OSS WALI< SAINT ANASTASIA SCHOOL • 400 LAKE STREET HUTCHINSON, MINNESOTA 55350 September 10, 1982 Mayor James DeMeyer City Council iv;embers Res Safe Crossing for Roberts Road Children living south of Roberts Road have no safe crossing place. At the present time three children; Kindergarten, Grades One and Two, cross at Roberts and Graham, a new development. We would like to place our School Patrol at Roberts and Graham and will do so when necessary action is accomplished at your direction. Thank you . Sister Marian Kemper Principal StL. AAjASTA VA SCHOOL LA Ke SIDE WA 'fro 13CH .T$ i2D 2AHAM NEW DeVELOpM e NT Ps2oPO5Ep C12OSS WALI< 0 RESOLUTION NO. 7256 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Salt Ton/ 31.95 De -Icing Salt Street Yes Johnson Feed Inc. Belts 2,880 Belts on Carter Press Sewer Yes Michael Sales Blower 6,700 Per Budget Request Sewer Yes Perry Grubb Assoc. Various Paper Products 1,715.'0 Office Supplies Various Yes Floor Care Supply Grader Blades 1,779.'0 Blades for Grader Street/ Yes Caterpillar Motor Pool The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: RESOLUTION NO. 7257 RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA WHEREAS, the First National Bank of Hutchinson, a duly designated depository of the City, has requested the release of the following securities: City of Philadelphia PA Series K Bond Due 7 -1 -82 $ 50,000.00 City of Antioch CA Due 7 -2 -82 18,000.00 City of Grand Forks ND Due 5 -1 -83 100,000.00 U.S. Treasury Notes Due 8 -15 -82 200,000.00 which have heretofore been pledged as collateral security for the account of the City with such depository, HEREBY pledges the following securities to the City of Hutchinson: U.S. Treasury Notes Due 5 -15 -84 $500,000.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Treasurer is hereby authorized to release and return to said depository the securities requested by the First National Bank of Hutchinson, Minnesota. Adopted by the City Council this 14th day of September, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor • • RESOLUTION NO. 7258 RESOLUTION SETTING FORTH PARKING ASSESSMENT FORMULA BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: I. The City of Hutchinson shall assess to property owners benefited by the 1981 Parking Improvement Plan an amount not less than 50% of the funds expended under such program, said amount not to exceed $750,000.00. II. Said amount shall be applied to benefited property owners according to the following formula: A. One -half (1/2) of the total amount to be assessed under the provision of Section I shall be applied to individually benefited property owners accord- ing to the number of spaces of parking required to be provided by the indi- vidually benefited property owners under the provisions of the Zoning Ordi- nances of Hutchinson relating to the primary principal use of said property and the gross first floor square footage, with credit to be given for any parking spaces already provided by any individually benefited property owner. B. One -half (1/2) of the total amount to be assessed under the provision of Section I shall be applied to individually benefited property owners accord- ing to the assessor's market value of the individually benefited property weighted by distance from the nearest parking provided by the 1981 Park- ing Improvement Plan. In determining the factor to be weighted the following standard shall be used: 300' or less from Nearest Parking 4L 100% of Assessor's Market Value 300' - 600' from Nearest Parking 50% of Assessor's o Market Value Over 600' from Nearest Parking Sp4ee'e 25% of Assessor's Market Value C. Any credit to an individual property owner in excess of any amount assessed to said individual property owner under the provisions of Section II- /L may be applied against any amount assessed to said individual property owner under the provisions of Section II -B., provided, however, that no individual property owner shall be entitled to any credit greater than the total com- bined amount assessed that individual property owner under the provisions of Section II -A. and Section II -B. III. The provisions of this Resolution shall apply to that area now known as the Downtown Parking District but shall not apply to any residential property, city -owned property, or church -owned property until such time as said property may change its principal use to "commercial" as defined by the Zoning Ordinance of the City of Hutchinson. Adopted by the City Council this 14th day of September, 1982. ATTEST: Gary D. Plotz City Clerk James G. DeMeyer Mayor A. (612) 587 -5151 f/UTIH' CITY OF HUT CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 9, 1982 TO: Mayor and City Council FROM: Building Official RE: August 1982 Building Report Attached is the August 1982 Report of Building Permits Issued and Local Public Construction. There was 1 Demolition Permit, 1 Moving Permit, 4 Mobile Home Installation Permits, 5 Plumbing Permits, 6 Sign Permits and 55 Building Permits Issued, for a total of 72 Permits issued during the month with a construction evaluation of $626,956.00. Homer Pittman Building Official HP /pv attachment l Q. /l - --- -_ _. G404 • - -- - -- > c er U.S. GEP0.F -WENT OF COMMERCE c'uFFSU OF T" CE`:5U5 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION CENSUS USE ONLY Has the geographic coverage of this system chanced during this period? _1 y p 5 4 3 B O.M.B. No. 0607 -4 94: App r,vel Erpires Jun, 1 Period in which ---- -- - - -- oermits issue- AUGUST 19 82 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH (Please caret( any errors in name or adoressl 6103500 41 9 9999 035 8 81 26 0 2730 HOwER PITT!;R.N 3LDG OFF CITY HALL 37 WASHINGTON AVE JEST HUTCHINSON MN 55350 6 - p; ,,n 1 'ne "c,aat coNTINUE ON REVERSE SIDE `-- — No [J Yes — Explain in comments If no permits were issued during this period, enter (X) in box and return form MAIL Bureau of the Census Please read the instructions befor. THIS 1201 East COPY TO Tenth Street completing form. For further help. Jeffersonville,Ind .. 47132 call collect (301) 763 -7244. Section KNEW RESIDENTIAL HOUSE- Ile PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND MOBILE HOMES m No. Number Valuation of Number Valuation of _ uildings Housing construction Buildin s Housing construction UM's (Omit cents) g (a) (b) upfjs (Omit Cents) c (d) (e) 11 g One- family houses, detached 101 nnn._ One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 - Two - family buildings 103 Three- and four - family buildings 104 Five -or -more family buildings 105 1 12 188 000 TOTAL (Sum of 101 -105) 109 3 14 279,000 Mobile homes 112 4 4 Section 11 - NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING BUILDINGS Item No. Number Valuation of - Number Valuation of _ - Buildin Rooms construction_ construction s g (Omit cents) Buildings Rooms (Omit cents) - Hotels, motels, and tourist cabins (a) (b) Ic) (g) (d) (e) (0 intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III - NEW NONRESIDENTIAL PRIVATELY OWNED - PUBLICLY OWNED BUILDINGS Item No. Number Valuation of Number Valuation o} - - - Buildings onstruction unitsg (Omit centsl Buildings unitsg construction Amusement and recreational Churches and other religious buildings 319 Industrial buildings 320 Parking garages (open to general public) I 321 _ Service stations and repair garages 322 Hospitals and other institutional buildings 323 Office, bank, and professional buildings 324 Public works and utilities buildin s 325 Schools and other educational buildin s 326 Stores and other mercantile buildin s 327 2 _._ Other nonresidential buildin s 328 2 Ann Structures other than buildings 329 3 Section IV — ADDITIONS AND ALTERATIONS e c An increase in the number of housing n .. units (in the housing units column, o enter only the number of additional _ - units) 433 v YNo change in the number of N housing units 434 -- -� u - -° A decrease -in the number of housing - - - - - i0 units (in the housing units column, - w enter only the number of decreased _ - - units) 435 - Residential garages and carports -- -- -- (attached and detached) 436 _ -_ 3 16,989 ` All other buildings and structures 437 5 .,yr, +, 82,040 113 mn 6 - p; ,,n 1 'ne "c,aat coNTINUE ON REVERSE SIDE `-- — Section V - CONVERSIONS PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number - Valuation of Item Buildings Housing Units No Hcusing Buildings units construction cents) (Oml1 ts) construction (Omit cents) (a) (b) (c) (d) (e) IN (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 ! Section VI - DEMOLITIONS AND _ RAZING OF BUILDINGS One- family buildings attached and detached 645 Two - family buildings 646 - Three- and four - family buildings 647 _. Five -or -more family buildings 648 All other buildings and structures 649 s Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit - valued at 5500,000 or more entered in sections I through V. Item N0. from Name and address of Ownership Valuation of Number of Number Sec. Description owner or builder )dark (X) construction housing of I —V one (Omit cents) units buildings (a) (b) (c) (d) (e) (f) (g) Kind of building E] Private __.- _.- __--- ____— .___ —_ Site address - - - -- -------------- - - - - -- ID Public t Kind of building Private Site address Public Kind of building Private Site address Public Kind of building _ Private Site address — — — _ — — Public Kind of building Private Site address ----------------- -- -- -- L3 Public Kind of building E] Private Site address Public Kind of building U Private Site address Public Kind of building Private Site address o Public Kind of building _______ ____ ___ ___ _ ___ __ 0Private Site address — — _ _ — — _ — 0 Public Comments 329 - $900 - Fence; $249 - Driveway Apron; $50 - Fence; $7,198 - Underground Sprinkling System; $300 - TV $ Ham Radio Tower; $530 - Fence; $250 - Fence; $250 - Fence; $250.- Fence; $325 - Fence; $175 - Driveway; $400 - Driveway; $900 - Sidewalk. Name of person to contact regarding this report Telephone Area code Number Extension -Homer- Pittman Building Official 612 587 -5151 210 The library present: The minutes 0 board met on Au I-:�'O,`t_kC -ten of the previous a Au `.i 2 I .'R2 gust 2 <, 1982, with the following members v C' � ��_- 1...C���. -lam X.t'L• � ��- ti/U-t/�.Sr.��''4�,{ i meeting were read and approved. The purpose of the meeting was to accept the resignation of Harry Bing - enheimer as custodian. Appli cations for the position were considered by the board members. After a brief discussion, a motion was made by Paul Barcenas to hire Byron Clapp as custodian, beginning October 1. notion was seconded by Elaine Clay. Motion carried. Meeting was adjourned. Secretary 0 0 BURINS MANOR MUNICIPAL NURSING HOME Minutes - July 1982 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, July 22, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members were present. A motion was made by Gloria Dansereau and seconded by Esther Kuehl to accept the minutes as read. Motion carried. A motion was made by Eldred Miller and seconded by Keith Duehn to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. David Jensen, Financial Advisor gave the financial report. Final welfare rate has been received; Skilled rate is $39.85 and ICF rate is $35.84. The rate is retro - active to January 1, 1982. There has been no further activity on the equal rates challengeL by the U. S. Magistrate Brian P. Short. The case went to trial approximately one year ago. Health Planning &Management Resources, Inc. will do a Needs Analysis for the Elderly for $99000:00. The profile of the needs analysis. will be -a summary of strengths and-weakness that exists in the Hutchinson community. It will identify the gaps in services for the elderly from a community standpoint, the complete long -range plan will be forwarded to the City Council for adoption and/or endorsement. Since it is a city project the cost possibly should be the responsibility of the City of Hutchinson. Senior Citizen Advisory groups will be invited by the City Council to attend the joint meeting of the hospital and nursing home boards on August 25, 1982 at 7:00 P.M. Insurance coverage will be renewed with the previous carriers. General liability and malpractice insurance policy is $10,084.00 (approximately $200.00 less than last year). A motion was made by Keith Duehn and seconded by Esther Kuehl to pay the insurance premium of y10,084.00 to the Hutchinson Agency, Inc. I-lotion Carried. Page 2 July ICinutes 1982 The Directors of Nursing Services will attend a two day LTC Nursing Institute, August 5th & 6th. The cost is $95.00 per person. A motion was made by Larry Graf and seconded by Esther Kuehl to install shades in all the patient rooms. South and West windows will have priority. Motion Carried. There being no further business, a motion was made by Larry Graf and seconded by Eldred Miller, meeting adjourned. Motion carried. The Burns Manor Board of Directors will meet Thursday, August 19, 1982, at noon. Respectfully Submitted; ATTEST: Leslie Linder, President U Pa: L..Recreatic: August 4, Board Members Present: Chairman; Dr. Chernausek, Rol-lie Jensen, Roy Johnsen, Ward Haugen, and Don Falconer. Also present were: Bruce Ericson, John McRaith, Mark Schnobrich, and Mary Haugen. Guest Present: George Field The Minutes The minutes of the July 7, 1982 meeting were read, a motion was made by Don Falconer to approve them, Roy Johnsen seconded the motion. Old Armory The board questions George Field whether or not the Old Armory gymnasium floor only with portable rest rooms out, could be utilized. Field's response was that any renovation of the building would have to make the building totally up to handicaped code. The board asked that the staff meet further with George and Homer Pittman. Bruce informed the board that he and John are analyzing the gym space avail- ability and will give a report to the board at the September meeting. Eheim Park Bruce informed the board of the renovation of the Eheim Park Project, which will begin prior to the next meeting. All the landscaping on the west hill will be removed and all new landscaping will be installed with the monies coming from a grant from the Lutheran'Aid Association. Bleachers Bruce also informed the board that with the increased useage of the portable bleachers on Thursday evenings for the concerts in the park, the council has approved the purchase of additional bleachers up to $3,000. Communications from Staff Mark Schnobrich commented that the number of Elm trees being marked with dis- ease has slowed down considerably and that he has had requests for tree injec- tions. John McRaith commented that he has bad many compliments on the new facility at Roberts Park. Mary reported that the Juice Newton concert went well, and he will have roller skating thru September and there will be a gun show in late September. The Hutchinson Wrestling Association will hold an exhibition August 14th. Upcoming events at the arena include the High School homecoming dance. Mary also commented that in the 1981 budget figures presented at the July meeting those figur�is1 included many things that were approved by the City Council in addition to regular bugeted items: Plexi Glass, transformer, sound system, and a couple of major breakdowns. II'd 0 Parks & Recreation Advisory Board August 4, 1982 Page two Ward Haugen asked how many people are participaing in roller skaing, Mary said that at this point attendance varies, but overall it is as good as last year. Ward also asked if the Hockey Association payed the extra $6,000 in utility costs which are incurred due to early opening in October. Mary said he recom- mended an early November opening, however, both the High School and the Hockey Association need to have the ice on earlier due to clinics and practice. Ward also commented that it is hard to justify spending $43,000 subsidized on activ- ity like skating when the Recreation Department is only subsidized approximately $16,000 for all their activities. Ice Time Mary said that the current rate for the Hockey Association is $19 per hour and we are trying to target the hourly rate to half of the prime time rate; he also recommended that the prime time rate be established by the board and approved by the council. Rollie Jensen commented that in the cities ice time is as much as $65 per hour and that Mary should check with surrounding towns like Litchfield and Willmar. Mary said that Litchfield and Willmar's rate is $55 an hour while Hutch is $50. Mary also commented that the Figure Skating Association pay $22 to $24 per hour after all the expenses are taken out. Rollie asked if the prime time rate was set for the 82- 83 year yet and Mary said $19 for the Hockey Association and $50 per hour. Adjournment Rollie Jensen made a motion to adjourn at 5:12 p.m., and Don Falconer seconded the motion. MINUTES AIRPORT COMMISSION APRIL 14, 1982 Members Present: Chairman Doug McGraw, Don Pankake, and Ted Beatty Also Present: City Administrator Gary D. Plotz, Maintenance Operations Director Ralph Neumann, City Engineer Marlow Priebe, and Airport Mechanic Jim Weckman The meeting was called to order by Chairman Doug McGraw at 7:30 P.M. Marlow Priebe, City Engineer, reviewed the airport layout plan of the airport that was prepared in 1979. The Airport Commission requested Mr. Priebe to prepare a site layout for both public and private lease of airport property for hangar space. It was noted by Ted Beatty that the City franchise requirement not to exceed 20 years may become a consideration in any lease agreement. City Administrator Plotz stated that the City had a sample lease that was utilized by the airport in the City of Willmar. Marlow Priebe suggested contacting the State of Minnesota, Department of Aeronautics, to get sample copies of lease agreements between cities and private entities. In addition, he suggested getting a copy of any specifications for buildings at airports within the state. The Airport Commis- sion requested City staff to contact the following individuals to see if they would be interested in a joint city /private development of additional airport hangars: Jan Haukos, John Miller, Ralph Turning, George Runke, Bernie Knutson, and Vic Schwartz. I n addition, it was agreed that all renters of the open and enclosed hangars would be advised of the project and their input for interest solicited. In regard to tie -downs at the municipal airport, Ralph Neumann stated that the ad- ditional tie -downs would be installed within the next two weeks at the airport. The Airport Commission concurred with the need for re- arranging the tie -downs and addi- tional tie - downs. City Administrator Plotz informed the Airport Commission that the members of the Joint Airport Zoning Board have been appointed from McLeod County Commissioners, Hassan Valley Township Board, and Lynn Township Board. After discussion, a motion was made by Doug McGraw, seconded by Don Pankake, to request the City Council to pro- ceed with zoning the Hutchinson municipal airport. Motion unanimously approved, sub- ject to at least one additional member to be contacted by telephone to obtain a quor- um on this question, after consultation with the City Attorney. The three Airport Commission members present voted in favor of recommending the City Council to proceed with the zoning. City Administrator Plotz will contact at least one other member re- garding the quorum requirement for approval of this motion. The Airport Commission discussed a preference to have an airport attendant at the 7 AIRPORT COMMISSION APRIL 14, 1982 municipal airport on Sundays from 11:00 A.M. to 4:00 P.M. After reviewing the gas sales for the past 18 months, it was determined that this would be the most ideal time to schedule an employee. City Administrator Plotz was requested to contact Ralph Neumann to utilize an existing CETA employee to be the gas attendant on Sun- days from 11:00 A.M. to 4:00 P.M. The meeting adjourned at 9:00 P.M. -2- JP DAIS August 30, 1982 POLICE DEPARTMENT MEMORANDUM TO: Gary Plotz, City Administrator Chief of Police Dean M. O'Bor,sky SUBJECT: Take -home vehicle As Chief of Police and Civil Defense Director for the City of Hutchinson I have many responsibilities. Those responsibilities for the safety of the community require that I be on call 24 hours a day. When I leave the office and am not near a radio or telephone I constantly keep the dispatchers advised as to my whereabouts at all times and they are able to contact me through the pager system. No matter where I am, either on duty or off duty, I constantly keep a member of the Department advised as to how I*may be contacted in any emergency, day or night. As Civil Defense Director our policies and procedures dictate that 1 be notified during thunderstorm warnings, watches and tornado watches and of course, tornado warnings. The police department counts on me to respond in these severe weather conditions to activate the Emergency Operating Center and to make the decisions that only I have the power to do by law. In the past ten years I have responded to the scene of local weather emergencies innumerable times and expect to continue to do so. On occasion my use of the vehicle has provided me with an opportunity to give advanced warning to the City; in one instance sighting a tornado on the ground southwest of the City and by being in my car in the late evening hours was able to notify the dispatcher by radio to activate the sirens. As far as my duties as Chief of Police are concerned it is crucial that I be able to be contacted by members of the department at any time, day or night. As it standv if I were not to have the police department vehicle the only time which members of the department could not reach me would be when I would be in a personal vehicle or with my family or at events which would place me incommunicado and unable to respond in an emergency. I do not think it is fair to ask any police officer to respond to a potentially life- threatening situation when members of his family are with him in a personal vehicle without the proper communications systems and also not equipped to handle emergency t —a' driving. I am regularily called by members of the department to assist them with decisions that have to be made regarding arrests, tactics or potentially dangerous situations. An example would be when Officer Scott Johnson was shot. I was called at home and I was the first person on the scene to offer assistance to the officers and was able to convince a reluctant ambulance driver to give the wounded officer assistance even though the driver refused to do so because of the danger involved. I have attached a few examples of what is required of me by job description and department policy. If you were to read our manual you would find many other examples. I do not consider having a take -home police vehicle simply a benefit of my position. In order to maintain the 24 hour a day on call status that I have in the community and bearing in mind the large responsibility that have for public safety I think it's crucial that the vehicle be made available to me on a take -home basis in order to maintain my current level of response. DMO:nb L � i �` = T E GE.irR�L _ = ?,S POLICE CPIE - DEPARTMENT STRUCTURE Lt Issued: Date Effective: Supercedes: 5 -1-8z 5 -15 -82 0.01 DUTIES AND RESPONSIBILITIES (PRIMARY LINE): t receive: M0 No. of Pages: 1 1. Under the direction of the Mayor and within Civil Service Rules, acts as chief administrative officer of the police department in all matters of operations and discipline. 2. Plans, directs, and coordinates all activities of the department —, Supervises the work of patrolmen or delegates supervisory authority to sergeants. 3. Plans and develops training programs for department personnel, subject to state laws. 4. Formulates and prescribes work methods and procedures to be followed by the department. Appraises work conditions and takes necessary steps to improve police operations. 5. Directs, advises and assists subordinates in non - routine criminal or other investigations. 6. Acts as custodian of al-1 property coming into the possession of the department. 7. Cooperates with state and federal officers and with other agencies as required in carrying our law enforcement functions. 8. Prepares the annual budget and controls the expenditures of the department. 9. Orders supplies and equipment as required for the operation of the department. 10. Prepares reports to the Mayor and City-Council on a quarterly basis. 11. Serves as civil defense director. 12. Attends civic and community organization meetings to explain the activities and functions of the department and to establish favorable - public relations. ' 13. Performs related duties as required - is on call at all times. �r a J �.1 Y- t i ;i i' Y� N r- r receivinc the i =.TCr. County do the follc- airy^: 1. Notify your officers or, emu_. -ha= we are under a WATCH until (give the tiae). McLeod County will advise KDUZ. 2. Notify Chief O'Borsky by radio or telephone (line 6 - 2 '.), and Chief ` Schlueter by radio (Page F"42) or by telephone, home: 587 -5353 or work: 587 -2364. TORNADO WARNING FOR HUTCHINSON: After receiving the WARNING information do the following: 1. Using the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES, PRESS THE RED ALERT BUTTON ON THE RADIO THREE TIMES AND ANNOUNCE: 1 "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON, A TORNADO HAS f BEEN SIGHTED ON THE GROUND (GIVE LOCATION) BY (GIVE NAME OF Lklf ENFORCEMENT AGENCYI -" OR, IF THE TORNADO IS SIGHTED BY THE PUBLIC: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON,'-A TORNADO HAS BEEN SIGHTED BY THE PUBLIC ON THE GROUND (GIVE LOCATIONI- REPEAT THIS TWICE; USING THE CHECKLIST HAVE ALL CARS AND STATIONS CONFIRM THE NOTICE. IMPORTANT: If sighting is by the public and is reported as being so close to pose an IMMINENT DANGER, activate the sirens. However, when possible, verification by law enforcement personnel should be obtained. If the sighting is made by a member of the public advise KDUZ AND MCLEOD COUNTY. 2. TO ACTIVATE THE CIVIL DEFENSE SIRENS: Switch over to the FIRE FREQUENCY press the ALERT- TORNADO button in. Also blow the fire siren for 5 min - utes. Al Notify McLeod County that the sirens have been blown. (unlisted 864 -3940) B1 Notify KDUZ that the sirens have been blown. KDUZ unlisted '.587 -4251. NOTE: If the announcer is on the air your call will break in and you will ring in on the air. KDUZ after hours: Larry Graf 587 -3351, Darrell Gander 587 -3205, or Russ Mancl 587 -2374. C) Notify the National Weather Bureau 1- 800 - 692 -2110 ANNOUNCING THE ALL CLEAR: We will only announce an all clear after the National Weather Bureau has either notified us by telephone or teletype. 1. Use the simultaneous button and the select buttons for UTILITIES, POLICE, FIRE, PUBLIC WORKS, AND HOSPITAL FREQUENCIES; ANNOUNCE: "ATTENTION ALL CARS AND STATIONS IN HUTCHINSON THE WARNING HAS BEEN CANCELLED BY THE NATIONAL WEATHER BUREAU AT (GIVE THE TIME1. REPEAT THIS TWIG HAVE ALL CARS AND STATIONS C%�'IRM THE CANCELATION NOTICE. 440,:., SEVERE T?iu'..UFRSCTR^? WATCB/WAR`dINo FOR MCLEOD CCC:N -Y 5 HUTCH? ?:SOJi A. After receiving the WATCH/WARNING information from McLeod County do the following: 1. Notify your officers on duty that we are under a WATCH and /or WARNING until (give the time). IMPORTANT: RELAY ALL INFORMATION ABOUT THE SEVERE WEATHER IN OUR AREA SUCH AS HEAVY RAIN, HIGH. WINDS, CONTINUOUS LIGHTNING, OR HAIL (GIVE SIZE OF HAIL, IF POSSIBLE1. 2. If a back -up dispatcher is needed it must be cleared through a supervisor or the senior officer on duty. -_B, For a severe thunderstorm WARNING ONLY in our area: notify Chief O'Borsky by radio or by telephone (line a6- 2,°,) and Chief Schlueter by radio (pager #42) or by telephone (home; 587 -5353, work; 587- 2364). ,^ 0R 1. Use the hAZARD0US ..__._ERIlL OR CHE;':CAL SPILL FOR%- is this will have all the inforsa *_ion you will n_ed. ALSO USE attached Hazardous Materials Guidebook. ,.2. When sending anyone on hazardous material or chemical spills CAUTION THEM TO BE VERY CAREFUL. 3. Notify your officer(s) on duty and other emergency units needed at the scene of the spill. 4. Notify Chief O'Borsky by radio or by telephone (2 #1, Chief Schlueter by radio (page #42) or by telephone 587 -5353 -home 587- 2364 -work. Inform them of the incident and see if they want KDUZ notified or the Civil Defense Sirens blown. 5. TO ACTIVATE THE CIVIL DEFENSE SIRENS: SWITCH OVER TO THE FIRE FREQUENCY, PRESS THE ALERT - TORNADO BUTTON IN. Also blow the fire siren for 5 minutes. NOTIFY MCLEOD COUNTY THAT THE SIRENS HAVE BEEN BLOWN via "radio or telephone 864 -3940 RETURN TO POLICE FREQENCY. 6.. Notify KDUZ and give them the information you receive from Chief O'Borsky or Chief Schlueter or one of your officer's as to what they want announced over the radio, Unlisted # for KDUZ 567,4251, use only for weather or impending disaster, Note: If the announcer is on the air it will break -in and you will -ring in on the air, AFTER HOURS: Larry Graf 587 -3351 Darrell Gander 587 -3205 Russ Mancl 587 -8274 7. Call a backup dispatcher if you feel it is necessary. 8. Keep your times up to date on your log. 9. REMEMBER THAT THE SPELLING OF THE MATERIAL OR SPILL IS VERY IMPORTAN? I M P O R T A N DEPENDING ON THE TYPE OF HAZARDOUS MATERIAL OR CHEMICAL SPILL AND LOCATION YOU TOO MAY HAVE TO EVACUATE THE POLICE DEPARTMENT BECAUSE OF THE DIRECTION OF THE WIND, IF THIS HaAPPENES NOTIFY MCLEOD COUNTY THAT THEY WILL HAVE TO TAKE OVER OUR DISPATCHING, KNOWING WHAT THE WIND DIRECTION IS VERY IMPORTANT TO YOUR WELFARE AND THr PEOPLE YOU ARE RESPONSIBLE FOR. 10 1 1. ca- _..: Utilities k**;. any to d1p,� , ine th = _ _. _ and the acrrox'7 ate length of the outage. 2. Notify your officer(s) on duty of the outace. 3.- If the officer in charge thinks that it is necessary to put the information over KDUZ use the following numbers: During working hours: Non - emgergency #587 -2139 After hours: Larry Graf 587 -2139 Darrell Gander 587 -3351 Russ Mancl 587 -8274 4. Call a backup dispatcher if she is needed, 5_ Call the following people as soon as possible if they are needed: Chief O'Borsky speed dialing line 6 2# Sgt_ Gregor speed dialing line 7 3# Sgt. Kirchoff speed dialing line 7 2# TO: FSTGYVR SUBJECT: 4 V Aucu_t 30, jQB2 POLICE DEFARTPSEFT MFMORANDUM D. Plotz. City Administrator Richard Waage, Investigator, Hutchinson Police Department Justification for take -home vehicle Due to the nature of my job I am on call 24 hours a day. It is not unusual to return to work after leaving for the day. This call can come at any time of the day or night. Most common return requires interviewing suspects or witnesses, meeting with informants, contacting parents or performing crime scene tasks of fingerprints, photographs or the collection of evidence. I have specialized training to provide technical services on an emergency basis. As the only investigator I am expected to respond to all emergencies that require any assistance. It should be noted that I do not receive overtime for any of returns to the office. It is also not uncommon to have days that start at 9:00 a.m. and end after midnight. In the past when my vehicle was left at the office we have had problems with vandalism and in winter months the vehicle not starting due to the cold. I have built a garage for the city vehicle that I take home to insure the vehicle be able to respond when necessary. I would like to cite some examples of this. This spring I was contacted on a Saturday morning by an informant who stated he was willing to buy drugs. By having an unmarked police car I was able to meet with him and still have contact with other law enforcement agencies by radio. This information led to surveillance of the drug buys, then to a search warrant and the arrest of two major dealers, who were dealing to high school kids. This was one over a two day period of time with meetings in the country. Just last week met with an informarA after receiving a call at 9:30 p.m, Last week I also returned to the office to interview a person involved in a major forgery ring. These are not uncommon events but weekly ones. For the same reason investigators for agencies around us also take their squads home. Richard Waage /nb I � i 0 7'A'ASHINGTG!.' „EST 'TCHINSON, I ✓,In!h'. 55,350 M E M O R A N D U M DATE: — AUGU5T -17, -1982 — — — — — — TO' — — _SAYOR AND CITY COUNCIL — ------ — — — — — — — — _ -- — — — — — — FROM: — — _RALPH NEUVANN ----------------- - - - - -- SUBJECT: — — JUSTIFICATION FOR CITY STAFF TAKING HOME CITY VEHICLES — — I feel the Citizens of Hutchinson are entitled to have their City protected 24 hours a day and the only way this is possible is to provide coverage during the non - working 16 hours a day by on -call personnel 7 days a week. The 4 Pick -up trucks (Doug Meier, Dick Nagy, Finley Mix) in my departments including my own that are driven home generally have emergency equipment or supplies that can take care of many problems that occur during off hours. An example of the calls we receive include barricades knocked down, dead animals, glass in street, bad hole in street, car accident involving city property, down traffic signs, Water Carnival activities, gas or grain spill, storm damage, catch basins plugged, branches in street, washed out catch basins, snow drifts, icy street intersection, dusty street, even a train derailment, plus additional calls that Finley Mix and Dick Nagy receive relating to alarms going off at the Water Plant, Sewage Plant plus the lift stations. In addition they receive calls on sewage back -ups and water leaks throughout the city. In my personal case, I survey the City prior to reporting to work after rain storms, heavy winds, high water levels during spring run -offs, and winter storms looking for problem areas that need immediate action. I have also used a City truck off hours attending Hazardous Waste meeting in Litchfield, County Planning meetings in Glencoe and Town Board meetings The advantages of having these vehicles for immediate use far surpasses the small dollar amount involved in driving them home. August 17, 1982 M E M 0 R A N D TO: MAYOR AND CITY COUNCIL FROM: DOUGLAS MEIER, MOTOR POOL SUPERVISOR SUBJECT: JUSTIFICATION OF TAKE -HOME VEHICLE Due to changes in the weekend policy during the summer months, April through September, there are no personnel on call for emergency calls. Because this condition exists, the Police.Dispatcher has made it a policy to call me when an unusual situation arises. Examples are: Manhole covers removed or placed inside of manhole Dead animals, broken bottles, branches across the street Cleanup of debris after accidents Open park buildings or repair plugged toilets in parks Pump gas at the airport Help with airplanes at airport during high winds Check on lights when problems arise.. Throughout the winter season I am responsible for alerting the snow removal crew. Therefore, I have to check the streets for snowfall. When slippery conditions exist I call out the sanding vehicles. I receive numerous calls for plowing when blowing and drifting occurs and a large plow is not required. It should be noted that for the majority of the calls I make no time or pay requirement against the city. For a period of one year, the average number of calls would be approximately four per month. There is also an understanding between the Police Department and myself that anytime an emergency exists where they would need a four wheel drive vehicle, my truck would be available. f.. �' /.. - 37 TON AVENUE VVEST HUTCHI;.Svly. ,'+INN- 55350 M E M 0 DATE: August 18, 1982 T0: Mayor and City Council FROM: Finley Mix RE: Take Home Vehicles In justification of having a pickup at home for emergency use on water and sewer calls: I have had 9 calls so far this year that I have received extra pay for. There have been about 10 or 12 calls that I was only out about 15 to 30 minutes that I have never written any extra time down for. Some of my calls do not go through the Hutchinson Police Department. The reason I get some water calls, is if the Police Department can not get in contact with Dick Nagy, they call me. FM /pv Finley ix Waste Water Superintendent J/1 `' G7ON AVENUE lVES U CHINSON. 14INN. 55350 M E M O R A N D U M DATE- August 11, 1982 --------- - - - - -- TO: Mayor and City Council -------------------------- - - - - -- FROM; Richard Nagy, Chief Water Plant Operator -------------------------------- SUBJECT; Take -Home Vehicle . -------------------------- - - - - -- Because supplying water to the public is a 24 -hour service, it has been procedure for the Department -Head to take home a vehicle in the event there are any calls or services required after regular working hours. If any water emergency or problem arises, it is procedure for the Police- Dispatcher to contact the Department -Head. If unavailable, the Waste Water Department Head is contacted and vice versa. It has also been procedure for Water and Waste Water personnel on call for week -end duty to take the City vehicle home because it is necessary for the employee on call to make three or four trips daily on Saturday and Sunday to perform duties at the Water and Waste Water Treatment Plants, and to answer any after hours call. It is noted that the use of this vehicle is strictly for City business. 0 0 F -a , (612) 7 -5151 CITY GF L7!ITCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: August 31, 1982 TO: City Administrator and City Council FROM: Director of Engineering RE: Take -Home Vehicles Engineering Department As per the Memorandum dated August 9, 1982, I submit the following data requested for the Engineering Department Vehicles: Vehicle: 1976 Chevrolet Nova Automobile Driver: Marlow V. Priebe, Director of Engineering Reason: On Call Information: At the time I was hired by the City, in 1967, I was assigned a take -home vehicle to permit me to respond quickly and easily to whatever situations I am called for, be it evenings or weekends. These calls have been and still are due to the varied hours by our contractors or emergencies. In addition, it was understood that said vehicle assignment was considered a fringe benefit to the position. According to the City Engineer's Association of Minnesota's annual survey of cities, a majority of cities either assign a take -home vehicle or have a mileage allowance. The fact that the vehicle I have assigned to me has a two -way radio for direct communication with other City personnel when an emergency occurs, I believe, it is in the best interest of the City to continue as is. If a change is to be made, I request I be given a milage allowance. Vehicle: 1977 Chevrolet Van Driver: Calmer Rice, Asst. City Engineer Reason: For Security Information: At the time Mr. Rice was directed to take -home the vehicle, it was for security reasons. Since then, it has been found beneficial for him, due to making special inspections after hours or on weekends, due to contractors work schedule. The amount of inspections will vary throughout the year and from year to year, � , (mot_.. City ;.dmi istrator u City Cn.mci Take -Home Vehicles August 31, 1982 Page 2 MVP /pv depending upon amount of work in progress. Also, the vehicle is used from time to time on an emergency call. Some years ago this was reviewed by the City Council and was determined at that time, that it was practical to continue to have Mr. Rice continue taking home the vehicle, rather than having it parked on the street over night. I recommend no change in the take -home vehicle policy for Mr. Rice. Marlow V. Priebe Director of Engineering • 0- �� -- A t2) 587 -5151 CITY OF HU7C iW61SOA! 37 WASHINGTON AVENUE 'VEST HUTCHINSON, MINN. 55350 M E M O DATE: August 2, 1982 TO: Mayor and City Council FROM: Fire Marshal RE: Use of City Vehicle - "on Call" The use of the City owned station wagon is limited to the following uses by me and /or Fire Department personnel, and at times other than 8 to 5, Monday thru Friday: 1. Answering fire calls from my home, evenings and weekends. Considering 107 calls lat year, with more than 508 of the calls occurring during the 15 hours off; evenings and weekends. 2. Out of twon use - for meetings and schools by myself and occasional meetings and schools by members of the Fire Department. 3. 9 times in 1981 - evenings for speeking'engagements relative to my job. 4. Called 23 times in 1981 to check alarm system problems, smoke odors, gas spills or leaks, and other such investigations or complaints after hours and weekends. In 1982, I have had and answered 13 such calls. 5. I will have the car at a fire scene, after the department has gone, continuing the investigation as necessary. 6. For security reasons, due to the equipment in the car, it would be poor to leave it at an unsupervised area. George F. Field Fire Marshal GFF /pV 0 (612 581-515? CIVIF CC- 1%UTCH/A?SS _ 37 WASHINGTON .AVENUE WEST HUTCHlNSON, MINN. 55350 M E M 0 DATE: August 18, 1982 TO: `Mayor and City Council FROM: Building Department RE: Take Home Vehicle My needs for a take home vehicle are as follows: Inspections before 8:00 A.M. average about 30 times a year. Inspections after 5:00 P.M. average about 24 times a year. Inspections on Saturday average about 12 times a year. Attendance of Council and Planning Commission Meetings. Also, for security reasons to get the car off the street. I also, thought that the use of the car went with the job, same as a Superintendent of Construction or Project Manager. HP /pv Homer Pittman Building Official 0 A RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF ECONOMIC DEVELOPMENT REVENUE BONDS PURSUANT TO CHAPTER 474, MINNESOTA STATUTES, TO PROVIDE FUNDS TO BE LOANED TO HECHT ASSOCIATES, LTD. FOR INDUSTRIAL DEVELOPMENT PROJECT AND APPROVING LOAN AGREEMENT, TRUST INDENTURE, REIMBURSEMENT AGREEMENT, LETTER OF CREDIT, MORTGAGE, ASSIGNMENT OF LEASES AND RENTALS, BOND PURCHASE AGREEMENT AND OFFERING CIRCULAR BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the "City "), as follows: 1. Authority. The City is, by the Constitution and Laws of the State of Minnesota, including Chapter 474, Minnesota Statutes, as amended (the "Act "), authorized to issue and sell its revenue bonds for the purpose of financing the cost of authorized projects and to enter into contracts necessary or convenient in the exercise of the powers granted by the Act. 2. Authorization of Project, Increased Costs; Docu- ments Presented. On December 29, 1979, the City Council adopted a resolution giving preliminary approval to the Project described below and authorizing the issuance of its revenue bonds in an aggregate principal amount not to exceed $2,200,000. On March 4, 1981, the City issued its Commercial Development Revenue Note (Hecht Associates, Ltd. Project), in the principal amount of $1,700,000 (the "Note ") for the purpose of providing temporary financing for a portion of the costs of said Project, as con- templated by said preliminary resolution. The Council is now advised that the total estimated cost of the Project have increased from $2,200,000.to $2,435,000, including expenses of issuing the Bonds described below, and that the City has now been requested to issue its revenue bonds for the purpose of paying and retiring the Note and paying other Project Costs, all in order to provide permanent financing for the entire costs of the Project. This Council, therefore, proposes that the City shall issue and sell its City of Hutchinson Economic Development Revenue Bonds (Hecht Associates, Ltd. Project), Series 1982, in the aggregate prin- cipal amount of $2,435,000, in substantially the form set forth in the hereinafter mentioned Trust Indenture (the "Bonds ") pursuant to the Act and loan the proceeds thereof to Hecht Associates, Ltd., an Illinois limited partnership (the "Company "), to finance the costs of the acquisition, construction and equip- ping of a commercial retail facility, together with any site improvements required in relation thereto, to be owned by the Company and leased to K mart Corporation, a Michigan corporation (the "Project "). The Project facilities are located on land leased by the Company from Developers Diversified, Ltd., an Ohio limited partnership, pursuant to a Ground Lease dated December 23, 1980. Forms of the following documents relating to the Bonds E and the Project have been submitted to the City Council and are now on file in the office of the City Clerk: (a) Loan Agreement (the "Loan Agreement ") dated as of September 1, 1982, between the City and the Company, whereby the City agrees to make a loan of the proceeds of the Bonds to the Company and the Company agrees to complete the Project and to pay amounts sufficient to provide for the full and prompt payment of the principal of, premium, if any, and interest on the Bonds; (b) Trust Indenture (the "Trust Indenture ") dated as of September 1, 1982, among the City, Central National Bank of Cleveland, in Cleveland, Ohio, as Trustee, and R. D. Shaw, as Co- Trustee, pledging the revenues to be derived from the Loan Agreement as security for the Bonds, and setting forth proposed recitals, covenants and agreements relating thereto; (c) Reimbursement Agreement (the "Reimbursement Agreement ") dated as the date of delivery of the Bonds, among the Company, Manufacturers Hanover Trust Company,in New York, New York (the "Letter of Credit Bank "), and Union Commerce Bank, in Cleveland, Ohio (the "Reimbursement Bank "), whereby the Letter of Credit Bank agrees to issue the hereinafter mentioned Letter of Credit to provide security for the Bonds, and the Reimbursement Bank agrees to issue its letter of credit to the Letter of Credit Bank to reimburse the Letter of Credit Bank for all amounts drawn under the Letter of Credit and the Company agrees to make such payments to the Letter of Credit Bank if not made by the Reimbursement Bank and the Company agrees to reimburse the Reimbursement Bank for payments made by it to the Letter of Credit Bank (this document not to be executed by the City); (d) Letter of Credit (the "Letter of Credit ") dated the date of the delivery of the Bonds, from the Letter of Credit Bank to the Trustee, providing for payment by the Letter of Credit Bank to the Trustee of the sums needed for payment of the principal amount of the Bonds, or to provide for payment of the portion of the purchase price of the Bonds delivered to the Remarketing Agent, as described in the Indenture, and representing any discount on remarketed Bonds sold by the Remarketing Agent, and an amount equal to eight months' maximum accrued interest on the Bonds (this document not to be executed by the City); and (e) Mortgage and Security Agreement (the "Mortgage ") dated as of September 1, 1982, from the Company to the Trustee, the Co- Trustee, the Letter of Credit Bank and the -2- 9 • Reimbursement Bank, whereby the Company grants to the Trustee and Co- Trustee a first mortgage lien on and security interest in the Mortgaged Property and a subordinate mortgage lien on and security interest in the Mortgaged Property to the Letter of Credit Bank and the Reimbursement Bank, as security for the payment of the Bonds and the performance of the Company's obligations under the Loan Agreement, and as security for the performance of the Company's obligations under the Reimbursement Agreement (this document not to be executed by the City); and (f) Assignment of Leases and Rentals (the "Assignment ") dated as of September 1, 1982, from the Company to the Trustee, the Co- Trustee, the Letter of Credit Bank and the Reimbursement Bank, whereby the Company assigns its interest in the leases and rents derived from the Project as further security for the Bonds and the performance of the Company's obligations under the Loan Agreement, the Mortgage and the Reimbursement Agreement (this document not to be executed by the City); and (g) Bond Purchase Agreement (the "Bond Purchase Agreement ") dated September 14, 1982, between Prescott, Ball & Turben (the "Underwriter "), and the City, providing for the purchase of the Bonds by the Underwriter and setting the terms and conditions of such purchase; and (h) Letter of Representation from the Company to the City and the Underwriter dated September 14, 1982, providing the basis for certain of the undertakings set forth in the Bond Purchase Agreement; and (i) Preliminary and Final Offering Circulars, describing the offer of the Bonds, certain terms and provisions of the foregoing documents, and certain information concerning the Letter of Credit Bank and the Company, as deemed material by the Letter of Credit Bank and the Company. 3. Findings. It is hereby found, determined and declared that: (a) The Project, as described in paragraph 2 above and in the Loan Agreement, constitutes a project authorized by and described in Section 474.02, Subd. la, of the Act. (b) The purchase of the Project is and the effect thereof will be to promote the public welfare by: prevent- ing the emergence of blighted and marginal lands and areas of chronic unemployment; preventing economical deteriora- tion; the development of sound industry and commerce to use the available resources of community, in order to retain the -3- • • benefit of the community's existing investment in education- al and public service facilities; halting the movement of talented, educated personnel to other areas and thus pre- serving the economic and human resources needed as a base for providing governmental services and facilities; and increasing the tax base of the City and the county and school district in which the Project is located. (c) The Project has been approved by the Commissioner of Securities of the State of Minnesota as tending to further the purposes and policies of the Act. (d) The issuance and sale of the Bonds, the execution and delivery of the Loan Agreement, Bond Purchase Agreement and Trust Indenture and the performance of all covenants and agreements of the City contained in the Bonds, the Loan Agreement, Bond Purchase Agreement and Trust Indenture, and of all other acts and things required under the Constitution and laws of the State of Minnesota to make the Loan Agree- ment, Bond Purchase Agreement and Trust Indenture and the Bonds valid and binding obligations of the City in accord- ance with their terms, are authorized by the Act. (e) It is desirable that the City issue its Economic Development Revenue Bonds (Hecht Associates, Ltd. Project), Series 1982, in the aggregate principal amount of $2,435,000, bearing interest at the rates set forth in the Trust Indenture, to be issued by the City upon the terms set forth in the Trust Indenture, under the provisions of which the City's interest in the Loan Agreement will be pledged to the Trustee as security for the payment of principal of, premi- um, if any, and interest on the Bonds. (f) The Loan Agreement provides for payments by the Company to the Trustee for the account of the City of such amounts as will be sufficient to pay the principal of, premium, if any, and interest on the Bonds when due. The Loan Agreement obligates the Company to provide for the payment of operation and maintenance expenses, including adequate insurance, taxes and special assessments. (g) Under the provisions of Section 474.10, Minnesota Statutes, and as provided in the Loan Agreement and Trust Indenture, the Bonds are not to be payable from nor charged upon any funds other than amounts payable pursuant to the Loan Agreement, the Mortgage, the Letter of Credit and moneys in the funds and accounts held by the Trustee which are pledged to the payment thereof; the City is not subject to any liability thereon; no holders of the Bonds shall ever have the right to compel the exercise of the taxing power of the City to pay any of the Bonds or the interest thereon, -4- 0 nor to enforce payment thereof against any property of the City; the Bonds shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City; and each Bond issued under the Trust Indenture shall recite that such Bond shall not constitute a charge against the general credit or properties or taxing powers of the City and does not grant to the owner or holder of such Bond any right to have the City levy any taxes or appropriate any funds for the payment of the principal thereof or the interest or premium, if any, thereon, and that the Bond is not a general obligation of the City or the individual officers or agents thereof. 4. Approval and Execution of Documents. The forms of Loan Agreement, Trust Indenture, Reimbursement Agreement, Letter of Credit, Mortgage, Assignment, Bond Purchase Agreement, Letter of Representation, and preliminary and final Offering Circulars referred to in paragraph 2 are approved. The Loan Agreement, Bond Purchase Agreement and Trust Indenture shall be executed in the name and on behalf of the City by the Mayor and the City Clerk or other appropriate City officials authorized to execute documents on their behalf, in substantially the form on file, but with all such changes therein (including specifically any changes required by Moody's Investors Service, Inc. as a condition to obtain a favorable rating of the Bonds), not inconsistent with the Act or other law, as may be approved by the officers executing the same, which execution shall constitute conclusive evidence of the approval thereof, and then shall be delivered to the Trustee. Copies of all documents shall be delivered and filed as provided therein. 5. Approval, Execution and Delivery of Bonds. The City shall proceed forthwith to issue its City of Hutchinson Economic Development Revenue Bonds (Hecht Associates, Ltd. Project), Series 1982, dated September 1, 1982, in the aggregate principal amount of $2,435,000, bearing interest at the rates set forth in the Trust Indenture, and in the form and upon the terms set forth in the Trust Indenture, which terms are for this purpose incorporated in this resolution and made a part hereof. The Underwriter has agreed to purchase the Bonds at a purchase price of $2,366,820, plus accrued interest to the date of delivery, upon the terms and conditions set forth in the Bond Purchase Agreement, and said purchase price is hereby found to be reasonable and is hereby approved and accepted. The Mayor and City Clerk are authorized and directed to prepare and execute the Bonds as prescribed in the Trust Indenture and to deliver them to the Trustee, together with a certified copy of this Resolution and the other documents required by Section 2.07 of the Trust Indenture, for authentication and delivery to the purchaser. As provided in the Trust Indenture, each Bond shall contain a recital that it is -5- 1. . . 9 0 issued pursuant to the Act, and such recital shall be conclusive evidence of the validity and regularity of the issuance thereof. 6. Offering Circular. The City hereby consents to the use of the preliminary Offering Circular and final Offering Circular provided that the preliminary Offering Circular and final Offering Circular shall always recite that the Appendices to such circulars have been prepared by the Company and the Letter of Credit Bank and that the City has made no independent investigation with respect to the information contained in the Appendices thereto. 7. $10 Million Election. The City hereby elects that the $10 million limitation of capital expenditures set forth in Section 103(b)(6)(D) of the Internal Revenue Code of 1954, as amended, shall be applicable to the Project and the Bonds, and the Mayor or City Clerk shall execute and file on behalf of the City the form of election required by said Section and the regulations thereunder. 8. Certificates, etc. The Mayor, City Clerk and other officers of the City are authorized and directed to prepare and furnish to the purchaser of the Bonds, when issued, certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts appearing from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representa- tions of the City as to the truth of all statements contained therein. 9. County Auditor. The City Clerk is authorized and directed to deliver a certified copy of this Bond Resolution to the County Auditor for the County of Koochiching, together with such other information as such County Auditor may require, and obtain the certificate of the County Auditor as to entry of the Bonds on his bond register as required by the Act and Section 475.63, Minnesota Statutes. 10. Bond Counsel, Indexing Agent Appointments. The City Council hereby appoints and confirms Faegre & Benson as Bond Counsel and hereby appoints and confirms, pursuant to the Trust Indenture, Municipal Securities Evaluation Service, Inc., a subsidiary of J.J. Kenny Co., Inc., as Indexing Agent, as further described therein. Attest City Clerk Approved Mayor //,/�? � It, POLICE DEPARTMENT ME:;ORANDUM TO: FROM: Chief Dean M. O'Bor SUBJECT: -Petition--f or Sunday Liquor Sales Ij DATE 9 -13 -82 I understand that the prospect of bringing the question of Sunday liquor in the City of Hutchinson will soon be brought to the voters. I have already stated some of my views on this particular matter. I have an idea which I believe you and I should discuss prior to a drawing up of the wording of any resolution to be put before the voters. My thought is that we should attach in the wording of such a resolution the phrase "by permit ". By doing something of this nature, the clubs and licensees would be restricted somewhat and forced into doing what they've said they want to do all along, which is to sell only on certain special Sundays. This would allow the Police Department and the City to monitor and control the activities and sale of such liquor on Sundays and would preclude the possibility of "wide open" Sunday liquor sales by numerous licensed clubs within the city limits. VdVal U w� ��e d eh) P- -ale 5a C Of tv D�� OP DMO :nb o /I THE AERICAN INSTITUTE OF ARCHITECTS t. ' ' -.'sue v AIA Document 8141 Standard Form of Agreement Between Owner and Architect 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION AGREEMENT made as of the 16TH day of AUGUST in the year of Nineteen Hundred and EIGHTY -TWO BETWEEN the Owner: CITY OF HUTCHINSON 37 WASHINGTON AVE. WEST HUTCHINSON, MINNESOTA 55350 and the Architect: LUND ASSOCIATES, INC. 2040 WEST MAIN, SUITE 302 RAPID CITY, SOUTH DAKOTA 57701 For the following Project: (Include detailed description of Project location and scope.) COMM. NO. 8209 MN -G CITY RECREATION FACILITIES HUTCHINSON, MINNESOTA FEASIBILITY STUDY AND PRELIMINARY DESIGN STUDY TO INCLUDE RENOVATION OF EXISTING ARMORY BUILDING AND POSSIBLE NEW BUILDING ON A NEW SITE. The Owner and the Architect agree as set forth below. Copyright 1917,'1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, ©'1977 by The American Institute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® . © 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 8141 -1977 1 F-41. TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S SERVICES AND RESPONSIBILITIES BASIC SERVICES The Architect's Basic Services consist of the five phases described in Paragraphs 1.1 through 1.5 and include normal structural, mechanical and electrical engineering services and any other services included in Article 15 as part of Basic Services. 1,1 SCHEMATIC DESIGN PHASE 1.1.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall review the understanding of such requirements with the Owner. 1.1.2 The Architect shall provide a preliminary evalua- tion of the program and the Project budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 3.2.1. 1.1.3 The Architect shall review with the Owner alterna- tive approaches to design and construction of the Project. 1.1.4 Based on the mutually agreed upon program and Project budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 1.1.5 The Architect shall submit to the Owner a State- ment of Probable Construction Cost based on current area, volume or other unit costs. 1.2 DESIGN DEVELOPMENT PHASE 1.2.1 Based on the approved Schematic Design Docu- ments and any adjustments authorized by the Owner in the program or Project budget, the Architect shall pre- pare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to architectural, structural, mechanical and elec- trical systems, materials and such other elements as may be appropriate. 1.2.2 The Architect shall submit to the Owner a further Statement of Probable Construction Cost. 1,3 CONSTRUCTION DOCUMENTS PHASE 1.3.1 Based on the approved Design Development Doc- uments and any further adjustments in the scope or qual- ity of the Project or in the Project budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Draw- ings and Specifications setting forth in detail the require- ments for the construction of the Project. 1.3.2 The Architect shall assist the Owner in the prepara- tion of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agree- ment between the Owner and the Contractor. 1.3.3 The Architect shall advise the Owner of any adjust- ments to previous Statements of Probable Construction Cost indicated by changes in requirements or general market conditions. 1.3.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents re- quired for the approval of governmental authorities hav- ing jurisdiction over the Project. 1.4 BIDDING OR NEGOTIATION PHASE 1.4.1 The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals, and assist in awarding and preparing contracts for construction. 1.5 CONSTRUCTION PHASE — ADMINISTRATION OF THE CONSTRUCTION CONTRACT 1.5.1 The Construction Phase will commence with the award of the Contract for Construction and, together with the Architect's obligation to provide Basic Services under this Agreement, will terminate when final payment to the Contractor is due, or in the absence of a final Certificate for Payment or of such due date, sixty days after the Date of Substantial Completion of the Work, whichever occurs first. 1.5.2 Unless otherwise provided in this Agreement and incorporated in the Contract Documents, the Architect shall provide administration of the Contract for Construc- tion as set forth below and in the edition of AIA Docu- ment A201, General Conditions of the Contract for Con- struction, current as of the date of this Agreement. 1.5.3 The Architect shall be a representative of the Owner during the Construction Phase, and shall advise and consult with the Owner. Instructions to the Contrac- tor shall be forwarded through the Architect. The Archi- tect shall have authority to act on behalf of the Owner only to the extent provided in the Contract Documents unless otherwise modified by written instrument in ac- cordance with Subparagraph 1.5.16. 1.5.4 The Architect shall visit the site at intervals ap- propriate to the stage of construction or as otherwise agreed by the Architect in writing to become generally familiar with the progress and quality of the Work and to determine in general if the Work is proceeding in accord- ance with the Contract Documents. However, the Archi- tect shall not be required to make exhaustive or con- tinuous on -site inspections to check the quality or quan- tity of the Work. On the basis of such on -site observa- tions as an architect, the Architect shall keep the Owner informed of the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. 1.5.5 The Architect shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, for the acts or omissions of the Contractor, Sub- AIA DOCUMENT R141 • OWNER- ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® . © 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20004 • 0 8141 -1977 3 9 contractors or any other persons performing any of the Work, or for the failure of any of them to carry out the Work in accordance with the Contract Documents. 1.5.6 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 1.5.7 The Architect shall determine the amounts owing to the Contractor based on observations at the site and on evaluations of the Contractor's Applications for Payment, and shall issue Certificates for Payment in such amounts, as provided in the Contract Documents. 1.5.8 The issuance of a Certificate for Payment shall constitute a representation by the Architect to the Owner, based on the Architect's observations at the site as pro- vided in Subparagraph 1.5.4 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated; that, to the best of the Architect's knowledge, information and belief, the qual- ity of thc, Work is in accordance with the Contract Docu- ments (subject to an evaluation of the Work for con- formance with the Contract Documents upon Substantial Completion, to the results of any subsequent tests re- quired by or performed under the Contract Documents, to minor deviation's front the Contract Documents cor- rectable prior to completion, and to any specific qualifica- tions stated in the Certificate for Payment); and that the Contractor is entitled to payment In the amount certified. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has made any examination to ascertain how and for what purpose the Contractor has used the moneys paid on account of the Contract Sum. 1.5.9 The Architect shall be the interpreter of the re- quirements of the Contract Documents and the judge of the performance thereunder by both the Owner and Contractor. The Architect shall render interpretations nec- essary for the proper execution or progress of the Work with reasonable promptness on written request of either the Owner or the Contractor, and shall render written de- cisions, within a reasonable time, on all claims, disputes and other matters in question between the Owner and the Contractor relating to the execution or progress of the Work or the interpretation of the Contract Documents. 1.5.10 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in written or graphic form. In the capacity of interpreter and judge, the Architect shall endeavor to secure faithful perform- ance by both the Owner and the Contractor, shall not show partiality to either, and shall not be liable for the result of any interpretation or decision rendered in good faith in such capacity. 1.5.11 The Architect's decisions in matters relating to artistic effect shall be final if consistent with the intent of the Contract Documents. The Architect's decisions on any other claims, disputes or other matters, including those in question between the Owner and the Contractor, shall be subject to arbitration as provided in this Agree- ment and in the Contract Documents. 1.5.12 The Architect shall have authority to reject Work which does not conform to the Contract Documents. Whenever, in the Architect's reasonable opinion, it is n v necessary or advisable for the implementation of the intent of the Con'tiact Documents, the Architect will have author- ity to require special inspection or testing of the Work in accordance with the provisions of the Contract Docu- ments, whether or not such Work be then fabricated, in- stalled or completed. 1.5.13 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop'Drawings, Product Data and Samples, but only for conformance with the design concept of the Work and with the information given in the Contract Documents. Such action shall be taken with reasonable promptness so as to cause no delay. The Architect's ap- proval of a specific item shall not indicate approval of an assembly of which the item is a component. 1.5.14 The Architect shall prepare Change Orders for the Owner's approval and execution in accordance with the Contract Documents, and shall have authority to order minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 1�5.15 The Architect shall conduct inspections to deter- mine the Dates of Substantial Completion and final com- pletion, shall receive and forward to the Owner for the Owner's review written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Pay- ment. 1.5.16 The extent of the duties, responsibilities and lim- itations of authority of the Architect as the Owner's rep- resentative during construction shall not be modified or extended without written consent of the Owner, the Con- tractor and the Architect. 1,6 PROJECT REPRESENTATION BEYOND BASIC SERVICES 1.6.1 If the Owner and Architect agree that more ex- tensive representation at the site than is described in, Paragraph 1.5 shall be provided, the Architect shall pro- vide one or more Project Representatives to assist the Architect in carrying out such responsibilities at the site. 1.6.2 Such Project Representatives shall be selected, em- ployed and directed by the Architect, and the Architect shall be compensated therefor as mutually agreed be- tween the Owner and the Architect as set forth in an ex- hibit appended to this Agreement, which shall describe the duties, responsibilities and limitations of authority of such Project Representatives. 1.6.3 Through the observations by such Project Repre- sentatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representa- tion shall not modify the rights, responsibilities or obliga- tions of the Architect as described in Paragraph 1.5. 1,7 ADDITIONAL SERVICES The following Services are not included in Basic Services unless so identified in Article 15. They shall be provided if authorized or confirmed in writing by the Owner, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. AIA DOCUMENT B141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® • © 1977 4 8141 -1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 1.7.1 Providing analyses of the Owner's needs, and pro- gramming the requirements of the Project. 1.7.2 Providing financial feasibility or other special studies. 1.7.3 Providing planning surveys, site evaluations, envi- ronmental studies or comparative studies of prospective sites, and preparing special surveys, studies and submis- sions required for approvals of governmental authorities or others having jurisdiction over the Project. 1.7.4 Providing services relative to future facilities, sys- tems and equipment which are not intended to be con- structed during the Construction Phase. -1.7.5 Providing services to investigate existing conditions or facilities or to make measured drawings thereof, or to verify the accuracy of drawings or other information fur- nished by the Owner. 1.7.6 Preparing documents of alternate, separate or sequential bids or providing extra services in connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase, when requested by the Owner. 1.7.7 Providing coordination of Work performed by separate contractors or by the Owner's own forces. 1.7.8 Providing services in connection with the work of a construction manager or separate consultants retained by the Owner. 1.7.9 Providing Detailed Estimates of Construction Cost, analyses of owning and operating costs, or detailed quan- tity surveys or inventories of material, equipment and labor. 1.7.10 Providing interior design and other similar ser- vices required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. 1.7.11 Providing services for planning tenant or rental spaces. 1.7.12 Making revisions in Drawings, Specifications or other documents when such revisions are inconsistent with written approvals or instructions previously given, are required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such doc- uments or are due to other causes not solely within the control of the Architect. 1.7.13 Preparing Drawings, Specifications and supporting data and providing other services in connection with Change Orders to the extent that the adjustment in the Basic Compensation resulting from the adjusted Con- struction Cost is not commensurate with the services re- quired of the Architect, provided such Change Orders are required by causes not solely within the control of the Architect. 1.7.14 Making investigations, surveys, valuations, inven- tories or detailed appraisals of existing facilities, and serv- ices required in connection with construction performed by the Owner. 1.7.15 Providing consultation concerning replacement of any Work damaged by fire or other cause during con- struction, and furnishing services as may be required in connection with the replacement of such Work. 1.7.16 Providing services made necessary by the default of the Contractor, or by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 1.7.17 Preparing a set of reproducible record drawings showing significant changes in the Work made during construction based on marked -up prints, drawings and other data furnished by the Contractor to the Architect. 1.7.18 Providing extensive assistance in the utilization of any equipment or system such as initial start -up or testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 1.7.19 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than sixty days after the Date of Substantial Completion of the Work. 1.7.20 Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration pro- ceeding or legal proceeding. 1.7.21 Providing services of consultants for other than the normal architectural, structural, mechanical and elec- trical engineering services for the Project. 1.7.22 Providing any other services not otherwise in- cluded in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. 1.8 TIME 1.8.1 The Architect shall perform Basic and Additional Services as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owner's approval, a schedule for the performance of the Architect's services which shall be adjusted as required as the Project proceeds, and shall include allowances for peri- ods of time required for the Owners review and approval of submissions and for approvals of authorities having jurisdiction over the Project. This schedule, when approved by the Owner, shall not, except for reasonable cause, be exceeded by the Architect. ARTICLE 2 THE OWNER'S RESPONSIBILITIES 2.1 The Owner shall provide full information regarding requirements for the Project including a program, which shall set forth the Owner's design objectives, constraints and criteria, including space requirements and relation- ships, flexibility and expandability, special equipment and systems and site requirements. 2.2 If the Owner provides a budget for the Project it shall include contingencies for bidding, changes in the Work during construction, and other costs which are the responsibility of the Owner, including those described in this Article 2 and in Subparagraph 3.1.2. The Owner shall, at the request of the Architect, provide a statement of funds available for the Project, and their source. ALA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® • © 19]7 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 2DO06 • • B141 -1977 5 E 2.3 The Owner shall designate, when necessary, a rep- resentative authorized to act in the Owner's behalf with respect to the Project. The Owner or such authorized representative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 2.4 The Owner shall furnish a legal description and a certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements and adjoin- ing property; rights -of -way, restrictions, easements, en- croachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees; and full information concerning available serv- ice and utility lines both public and private, above and below grade, including inverts and depths. 2.5 The Owner shall furnish the services of soil engi- neers or other consultants when such services are deemed necessary by the Architect. Such services shall include test borings, test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests, including necessary operations for determining sub- soil, air and water conditions, with reports and appropri- ate professional recommendations. 2.6 The Owner shall furnish structural, mechanical, chemical and other laboratory tests, inspections and re- ports as required by law or the Contract Documents. 2.7 The Owner shall furnish all legal, accounting and in- surance counseling services as may be necessary at any time for the Project, including such auditing services as the Owner may require to verify the Contractor's Applica- tions for Payment or to ascertain how or for what pur- poses the Contractor uses the moneys paid by or on be- half of the Owner. 2.8 The services, information, surveys and reports re- quired by Paragraphs 2.4 through 2.7 inclusive shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. 2.9 If the Owner observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof shall be given by the Owner to the Architect. 2.10 The Owner shall furnish required information and services and shall render approvals and decisions as ex- peditiously as necessary for the orderly progress of the Architect's services and of the Work. ARTICLE 3 CONSTRUCTION COST 3,1 DEFINITION 3.1.1 The Construction Cost shall be the total cost or estimated cost to the Owner of all elements of the Project designed or specified by the Architect. 3.1.2 The Construction Cost shall include at current market rates, including a reasonable allowance for over- head and profit, the cost of labor and materials furnished by the Owner and any equipment which has been de- 0 signed, specified, selected or specially provided for by the A rchl tect. 3.1.3 Construction Cost does not include the compen- sation of the Architect and the Architect's consultants, the cost of the land, rights -of -way, or other costs which are the responsibility of the Owner as provided in Arti- cle 2. 3,2 RESPONSIBILITY FOR CONSTRUCTION COST 3.2.1 Evaluations of the Owner's Project budget, State- ments of Probable Construction Cost and Detailed Estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction indus- try. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, mate- rials or equipment, over the Contractor's methods of de- termining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget proposed, established or approved by the Owner, if any, or from any Statement of Probable Construction Cost or other cost estimate or evaluation prepared by the Archi- tect. 3.2.2 No fixed limit of Construction Cost shall be estab- lished as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget under Sub- paragraph 1.1.2 or Paragraph 2.2 or otherwise, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been estab- lished, the Architect shall be permitted to include con- tingencies for design, bidding and price escalation, to de- termine what materials, equipment, component systems and types of construction are to be included in the Con- tract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Docu- ments alternate bids to adjust the Construction Cost to the fixed limit. Any such fixed limit shall be increased in the amount of any increase in the Contract Sum occurring after execution of the Contract for Construction. 3.2.3 If the Bidding or Negotiation Phase has not com- menced within three months after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be ad- justed to reflect any change in the general level of prices in the construction industry between the date of submis- sion of the Construction Documents to the Owner and the date on which proposals are sought. 3.2.4 If a Project budget or fixed limit of Construction Cost (adjusted as provided in Subparagraph 3.2.3) is ex- ceeded by the lowest bona fide bid or negotiated pro- posal, the Owner shall (1) give written approval of an increase in such fixed limit, (2) authorize rebidding or re- negotiating of the Project within a reasonable time, (3) if the Project is abandoned, terminate in accordance with Paragraph 10.2, or (4) cooperate in revising the Project scope and quality as required to reduce the Construction Cost. In the case of (4), provided a fixed limit of Construc- tion Cost has been established as a condition of this Agree- ment, the Architect, without additional charge, shall mod- ify the Drawings and Specifications as necessary to comply AIA DOCUMENT 8141 • OWNER- ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® • © 1977 6 8141 -1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20 06 with the fixed limit. The providing of such service shall be the limit of the Architect's responsibility arising from the establishment of such fixed limit, and having done so, the Architect shall be entitled to compensation for all services performed, in accordance with this Agreement, whether or not the Construction Phase is commenced. ARTICLE 4 DIRECT PERSONNEL EXPENSE 4.1 Direct Personnel Expense is defined as the direct sal- aries of all the Architect's personnel engaged on the Proj- ect, and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee bene- fits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. ARTICLE 5 REIMBURSABLE EXPENSES 5.1 Reimbursable Expenses are in addition to the Com- pensation for Basic and Additional Services and include actual expenditures made by the Architect and the Archi- tect's employees and consultants in the interest of the Project for the expenses listed in the following Sub- paragraphs: 5.1.1 F;:peizise —mr !F tPHFtatf,. ah h Wl.' ..Pro I' PPFH;eetieR h f WWR t;" eli 'ARS 't' and fees paid for securing approval of authorities having jurisdiction over the Project. 5.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents, excluding reproductions for the office use of the Architect and the Architect's consultants. 5.1.3 Expense of data processing and photographic pro- duction techniques when used in connection with Addi- tional Services. 5.1.4 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 5.1.5 Expense of renderings, models and mock -ups re- quested by the Owner. 5.1.6 Expense of any additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants. ARTICLE 6 PAYMENTS TO THE ARCHITECT 6.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 6.1.1 An initial payment as set forth in Paragraph 14.1 is the minimum payment under this Agreement. 6.1.2 Subsequent payments for Basic Services shall be made monthly and shall be in proportion to services per- formed within each Phase of services, on the basis set forth in Article 14. 6.1.3 If and to the extent that the Contract Time initially established in the Contract for Construction is exceeded or extended through no fault of the Architect, compensa- tion Tor any Basic Services required for such extended period of Administration of the Construction Contract shall be computed as set forth in Paragraph 14.4 for Addi- tional Services. 6.1.4 When compensation is based on a percentage of Construction Cost, and any portions of the Project are deleted or otherwise not constructed, compensation for such portions of the Project shall be payable to the extent services are performed on such portions, in accordance With the schedule set forth in Subparagraph 14.2.2, based on (1) the lowest bona fide bid or negotiated proposal or, (2) if no such bid or proposal is received, the most recent Statement of Probable Construction Cost or Detailed Esti- mate of Construction Cost for such portions of the Project. 6.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 6.2.1 Payments on account of the Architect's Additional Services as defined in Paragraph 1.7 and for Reimbursable Expenses as defined in Article 5 shall be made monthly upon presentation of the Architect's statement of services - rendered or expenses incurred. 6.3 PAYMENTS WITHHELD 6.3.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect is held legally liable. 6,4 PROJECT SUSPENSION OR TERMINATION 6.4.1 If the Project is suspended or abandoned in whole or in part for more than three months, the Architect shall be compensated for all services performed prior to receipt of written notice from the Owner of such suspension or abandonment, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 10.4. If the Project is resumed after being suspended for more than three months, the Architect's compensation shall be equitably adjusted. ARTICLE 7 ARCHITECT'S ACCOUNTING RECORDS 7.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a Multiple of Direct Personnel Expense shall be kept on the basis of generally accepted accounting principles and shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 8 OWNERSHIP AND USE OF DOCUMENTS 8.1 Drawings and Specifications as instruments of serv- ice are and shall remain the property of the Architect whether the Project for which they are made is executed or not. The Owner shall be permitted to retain copies, in- cluding reproducible copies, of Drawings and Specifica- tions for information and reference in connection with the Owner's use and occupancy of the Project. The Drawings and Specifications shall not be used by the Owner on AIA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® . © 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 • 0 8141 -1977 7 0 other projects, for additions to this Project, or for comple- tion of this Project by others provided the Architect is not in default under this Agreement, except by agreement in writing and with appropriate compensation to the Archi- tect. 8.2 Submission or distribution to meet official regulatory requirements or for other purposes in connection with the Project is not to be construed as publication in derogation of the Architect's rights. ARTICLE 9 ARBITRATION 9.1 All claims, disputes and other matters in question between the parties to this Agreement, arising out of or relating to this Agreement or the breach thereof, shall be decided by arbitration in accordance with the Construc- tion Industry Arbitration Rules of the American Arbitra- tion Association then obtaining unless the parties mutu- ally agree otherwise. No arbitration, arising out of or re- lating to this Agreement, shall include, by consolidation, joinder or in any other manner, any additional person not a party to this Agreement except by written consent con- taining a specific reference to this Agreement and signed by the Architect, the Owner, and any other person sought to be joined. Any consent to arbitration involving an ad- ditional person or persons shall not constitute consent to arbitration of any dispute not described therein or with any person not named or described therein. This Agree- ment to arbitrate and any agreement to arbitrate with an additional person or persons duly consented to by the parties to this Agreement shall be specifically enforceable under the prevailing arbitration law. 9.2 Notice of the demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. 9.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. ARTICLE 10 TERMINATION OF AGREEMENT 10.1 This Agreement may be terminated by either party upon seven days' written notice should the other party fail substantially to perform in accordance with its terms through no fault of the parry initiating the termination. 10.2 This Agreement may be terminated by the Owner upon at least seven days' written notice to the Architect in the event that the Project is permanently abandoned. 10.3 In the event of termination not the fault of the Ar- chitect, the Architect shall be compensated for all services performed to termination date, together with Reimburs- able Expenses then due and all Termination Expenses as defined in Paragraph 10.4. 0 10.4 Termination Expenses include expenses directly, at- tributable to termination for which the Architect is not otherwise compensated, plus an amount computed as a percentage of the total Basic and Additional Compensa- tion earned to the time of termination, as follows: .1 20 percent if termination occurs during the Sche- matic Design Phase; or .2 10 percent if termination occurs during the Design Development Phase; or .3 5 percent if termination occurs during any subse- quent phase. ARTICLE 11 MISCELLANEOUS PROVISIONS 11.1 Unless otherwise specified, this Agreement shall be governed by the law of the principal place of business of the Architect. 11.2 Terms in this Agreement shall have the same mean- ing as those in AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement. 11.3 As between the parties to this Agreement: as to all acts or failures to act by either party to this Agreement, any applicable statute of limitations shall commence to run and any alleged cause of action shall be deemed to have accrued in any and all events not later than the rele- vant Date of Substantial Completion of the Work, and as to any acts or failures to act occurring after the relevant Date of Substantial Completion, not later than the date of issuance of the final Certificate for Payment. 11.4 The Owner and the Architect waive all rights against each other and against the contractors, consult- ants, agents and employees of the other for damages cov- ered by any property insurance during construction as set forth in the edition of AIA Document A201, General Con- ditions, current as of the date of this Agreement. The Owner and the Architect each shall require appropriate similar waivers from their contractors, consultants and agents. ARTICLE 12 SUCCESSORS AND ASSIGNS 12.1 The Owner and the Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representa- tives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer any interest in this Agreement without the written consent of -the other. ARTICLE 13 EXTENT OF AGREEMENT 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agree- ments, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. 8 6141 -1977 AIA DOCUMENT 9141 • OWNER ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® . © 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 ARTICLE 14 BASIS Of COMPENSATION The Owner shall compensate the Architect for the Scope of Services provided, in accordance with Article 6, Payments to the Architect, and the other Terms and Conditions of this Agreement, as follows: 14.1 AN INITIAL PAYMENT of NONE dollars ($ - 0 - J shall be made upon execution of this Agreement and credited to the Owner's account as follows: 14.2 BASIC COMPENSATION 14.2.1 FOR BASIC SERVICES, as described in Paragraphs 1.1 through 1.5, and any other services included in Article 15 as part of Basic Services, Basic Compensation shall be computed as follows: Were insert basis of compensation, including fixed amounts, multiples or percentages, and identify Phases to which particular method's of compensa- tion apply, if necessary.) COMPENSATION FOR BASIC SERVICES SHALL BE ON AN HOURLY FEE AS FOLLOWS AND SHALL NOT EXCEED ($3000.00). PROJECT ARCHITECT ..................$23.74 ENGINEER M /E ....................... 26.50 DESIGNER ........................... 19.08 DRAFTSMAN .......................... 12.72 CLERICAL ........................... 10.60 14.2.2 Where compensation is based on a Stipulated Sum or Percentage of Construction Cost, payments for Basic Services shall be made as provided in Subparagraph 6.1.2, so that Basic Compensation for each Phase shall equal the following percentages of the total Basic Compensation payable: (Include any additional Phases as appropriate.) COMPENSATION SHALL BE MADE ON A MONTHLY BASIS AS WORK PROGRESSES. Scfmrtratic {3estri-Phase: E)"grT DevelopmertrPhase Eonstnfction Docorrlentsilhase-: 8iddtn{,�or�legoHaFior} phase Censirtrctien - Phase- percent pereent 4 percent pe.tcent 4 14.3 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 1.6, Compensation shall be computed separately in accordance with Subparagraph 1.6.2. ALA DOCUMENT B141 • OWNER- ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® . © 1977 8141 -1977 9 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 • 0 0 0 14.4 COMPENSATION FOR ADDITIONAL SERVICES 14.4.1 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Paragraph 1.7, and any other services in- cluded in Article 15 as part of Additional Services, but excluding Additional Services of consultants, Compen- sation shall be computed as follows: (Here insert basis of compensation, including rates endior multiples of Direct Personnef Expense for Principals and ernplovees, and identify Principals and dac,d, employees, if required. Identify specific services to which particular methods of compvmaGOn apply, if necei ary.) ADDITIONAL SERVICES WILL BE PERFORMED WHEN REQUESTED BY THE OWNER ON AN HOURLY FEE BASIS AS FOLLOWS: PROJECT ARCHITECT ...................... $23.74 ENGINEER M /E ............ ............... 26.50 DESIGNER .............. ................. 19.08 DRAFTSMAN .............................. 12.72 CLERICAL ............................... 10.60 14.4.2 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 1.7.21 or identified in Article 15 as part of Addi- tional Services, a multiple of 110% ( j ,1 ) times the amounts billed to the Architect for such services. (identify specific types of consultants in Article 75, if required.) 14.5 FOR REIMBURSABLE EXPENSES, as described in Article 5, and any other items included in Article 15 as Reim- bursable Expenses, a multiple of 100% ( 1.0 ) times the amounts ex- pended by the Architect, the Architect's employees and consultants in the interest of the Project. 14.6 Payments due the Architect and unpaid under this Agreement shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the principal place of business of the Architect. (Here insert any rate of interest agreed upon.) 1 .5% (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Architects principal ➢faces of business, the location of the Project and elsewhere may affect the validity of Ihis provision. Specific legal advice should be obtained with respect to deletion, modification, or other requirements such as written disclosures or waivers.) 14.7 The Owner and the Architect agree in accordance with the Terms and Conditions of this Agreement that: 14.7.1 IF THE SCOPE of the Project or of the Architect's Services is changed materially, the amounts of compensation shall be equitably adjusted. 14.7.2 IF THE SERVICES covered by this Agreement have not been completed within (1 � months of the date hereof, through no fault of the Architect, the amounts of compensation, rates and multiples set forth herein shall be equitably adjusted. AIA DOCUMENT B141 • OWNER- ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIA® • 01937 10 B141 -1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 ARTICLE 15 OTHER CONDITIONS OR SERVICES ONE HALF (112) OF THE BASIC COMPENSATION LISTED IN PARAGRAPH 14.2.1 OF THIS CONTRACT SHALL BE CREDITED TOWARD FUTURE FEES FOR CONSTRUCTION DOCUMENT PHASE SERVICES. ALA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 1977 • AIAO • © 1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C- 20006 8141 -1977 11 • 0 4 0 This Agreement entered into as of the day and year first written above. OWNER ARCHITECT CITY OF HUTCHINSON LUND ASSOCIATES, IN 37 WASHINGTON AVENUE WEST HUTCHINSON. MINNESOTA 55350 ]I 2040 WEST MAIN, SUITE 302 RAPID CITY, SOUTH DAKOTA 57701 BY WAYNE K. LUND, PRESIDENT AIA DOCUMENT 6141 • OWNER - ARCHITECT AGREEMENT • THIRTEENTH EDITION • JULY 19T • AIA® • 01977 12 6141 -1977 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 200216 (612) 587 -5151 CITY OF 14UTCf INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: September 13, 1982 T0: Mayor and City Council FROM: Director of Engineering RE: Cost Report Attached is the estimated cost for the street improvements, sidewalk improvement and parking improvements requested at the last Council Meeting. Also, included is the cost for the underground utilities associated with said improvements. Street light improvements have only been included in two blocks of improvements. Marlow V. Priebe Director of Engineering MVP /pv attachment • . 1 STREET. SIDEWALK AND PARKING Second Ave. N.W. - Main St. to Franklin St. Present Parking Space Available 14 Proposed Parking Space Available 18 Street Construciton Cost $ 25,994.80 Sidewalk Construction Cost $ 2,659.80 Parking Construction Cost $ 8,222.50 Franklin Street - Second Ave. N.W. to First Ave. N.W. Present Parking Space Available 14 Proposed Parking Space Available 38 Street Construction Cost $ 26,162.50 Sidewalk Construction Cost $ 5,984.55 Parking Construction Cost $ 24,891.60 Franklin Street - First Ave. N.W. to Washington Ave. Present Parking Space Available 11 Proposed Parking Space Available 31 Street Construction Cost $ 35,997.00 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 21,979.60 Franklin Street - Washington Ave. to First Ave. S.W. Present Parking Space Available 15 Proposed Parking Space Available 35 Street Construction Cost $ 36,457.20 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 21,456.50 Franklin Street - First Ave. S.W. to Second Ave. S.W. Present Parking Space Available 13 Proposed Parking Space Available 27 Street Construction Cost $ 43,098.90 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 18,125.25 Franklin Street - Second Ave. S.W. to Third Ave. S.W. Present Parking Space Available 16 Proposed Parking Space Available 26 Street Construction Cost $ 35,647.95 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 14,602.25 Franklin Street - Third Ave. S.W. to Fourth Ave. S.W. Present Parking Space Available 27 Proposed Parking Space Available 52 Street Construction Cost $ 35,714.90 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 24,114.35 STREET, SIDEWALK AND PARKING CONT. Third Ave. S.W. - Franklin St. to Glen St. Present Parking Space Available 22 Proposed Parking Space Available 46 Street Construction Cost $ 28,655.90 Sidewalk Construction Cost $ 4,048.20 Parking Construction Cost $ 25,864.80 First Ave. S.W. - Main St. to Franklin St. Present Parking Space Available 42 Proposed Parking Space Available 42 Street Construction Cost $ 48,897.00 Sidewalk Construction Cost $ 12,251.20 Parking Construction Cost $ 21,278.40 First Ave. S.W. - Franklin St. to Glen St. Present Parking Space Available 23 Proposed Parking Space Available 34 Street Construction Cost $ 32,142.50 Sidewalk Construction Cost $ 1,630.20 Parking Construction Cost $ 17,835.35 First Ave. S.E. - Main St. to Hassan St. Present Parking Space Available 42 Proposed Parking Space Available 42 Street Construction Cost $ 44,902.00 Sidewalk Construction Cost $ 3,705.00 Parking Construction Cost $ 23,206.95 First Ave. S.E. - Hassan St. to Jefferson St. Present Parking Space Available 18 Proposed Parking Space Available 32 Street Construction Available $ 0.00 Sidewalk Construction Available $ 7,014.80 Parking Construction Available $ 23,366.20 First Ave. S.E. - Jefferson St. to Adams St. Present Parking Space Available 21 Proposed Parking Space Available 39 Street Construction Cost $ 0.00 Sidewalk Construction Cost $ 3,507.40 Parking Construction Cost $ 22,898.20 Washington Ave. - Main St. to Franklin St. Present Parking Space Available 29 Proposed Parking Space Available 33 Street Construction Cost $ 0.00 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 1,639.30 STREET. SIDEWALK AND PARKING CONT. Washington Ave. - Franklin St. to Glen St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost Third Ave. S.E. - Main St. to Hassan St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Conrtruction Cost Parking Construction Cost Third Ave. S.E. - Hassan St. to Jefferson St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost Third Ave. S.E. - Jefferson St. to Adams St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost First Ave. N.E. - Hassan St. to Jefferson St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost First Ave. N.E. Main St. to Hassan St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost First Ave. N.W. - Main St. to Franklin St. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost 18 36 0.00 1,630.20 22,275.50 36 36 0.00 0.00 0.00 12 27 0.00 1,630.20 23,808.20 12 24 $ 0.00 $ 3,174.60 $ 15,505.75 19 38 34,694.40 6,009.90 18,735.35 16 20 32,785.50 3,285.40 20,655.60 18 27 $ 31,300.50 $ 0.00 $ 19,720.50 STREET. SIDEWALK AND PARKING CONT. First Ave. N.W. - Franklin St. to Glen St. Present Parking Space Available 17 Proposed Parking Space Available 40 Street Construction Cost $ 32,565.50 Sidewalk Construction Cost $ 4,504.50 Parking Space Available $ 18,330.50 Second Ave. N.E. - Main St. to Hassan St. Present Parking Space Available 10 Proposed Parking Space Available 24 Street Construction Cost $ 25,250.40 Sidewalk Construction Cost $ 3,205.40 Parking Construction Cost $ 9,116.40 Hassan St. - Second Ave. N.E. to First Ave. N.E. Present Parking Space Available 22 Proposed Parking Space Available 39 Street Construction Cost $ 33,425.40 Sidewalk Construction Cost $ 3,002.20 Parking Construction Cost $ 20,121.30 Hassan St. - First Ave. N.E. to Washington Ave. Present Parking Space Available 22 Proposed Parking Space Available 40 Street Construction Cost $ 26,182.50 Sidewalk Construction Cost $ 4,865.70 Parking Construction Cost $ 20,761.50 Hassan St. - Washington Ave. to First Ave. S.E, Present Parking Space Available 49 Proposed Parking Space Available 49 Street Construction Cost $ 25,275.40 Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 18,244.20 Hassan St. - First Ave. S.E. to Second Ave. S.E. Present Parking Space Available 26 Proposed Parking Space Available 44 Street Construction Cost $ 23,575.40 ,Sidewalk Construction Cost $ 0.00 Parking Construction Cost $ 19,365.50 Hassan St. - Second Ave. S.E. to Third Ave. S.E. Present Parking Space Available 17 Proposed Parking Space Available 38 Street Construction Cost $ 25,436.50 Sidewalk Construction Cost $ 4,203.20 Parking Construction Cost $ 21,365.40 • • STREET. SIDEWALK AND PARKING CONT. Hassan St. - Third Ave. S.E. to Fourth Ave. S.E. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost Jefferson St. - Washington Ave. to First Ave. N.E. Present Parking Space Available Proposed Parking Space Available Street Construction Cost Sidewalk Construction Cost Parking Construction Cost SUMMATION: Ll 5 24 48 $ 23,575.40 $ 0.00 $ 25,653.70 25 40 $ 28,432.40 $ 8,250.20 $ 20,425.50 Total Present Parking Spaces Available - 650 Total Proposed Parking Spaces Available - 1,065 Total Street Construction Cost - $ 736,169.95 Total Sidewalk Construction Cost - $ 84,562.65 Total Parking Construction Cost - $ 563,566.15 STORM SEWER, SANITARY SEWER AND WATERMAIN QTnDM SFWFA Second Ave. N.W. - Main St. to Franklin St. Franklin St. - Second Ave. N.W. to Washington Ave. Hassan St. - River to Washington Ave. Hassan St. - Washington Ave. to Third Ave. S.E. First Ave. N.E. - Hassan St. to Jefferson St. Total Storm Sewer SANITARY SEWER $ 50,115.00 $ 105,768.00 15.600.00 171,483.00 Hassan St. - Second Ave. N.E. to Third Ave. S.E. $ 52,000.00 3 STORM SEWER, SANITARY SEWER AND WATERMAIN CONT. WATERMAIN Hassan St. - Second Ave. N.E. to Fourth Ave. S.E. $ 36,000.00 First Ave. S.E. - Main St. to Hassan St. $ 7,200.00 First Ave. N.E. - Main St. to Hassan St. $ 7,200.00 Second Ave. N.E. - Main St. to Hassan St. $ 7,200.00 Jefferson St. - Washington Ave. to 1st Ave. N.E. $ 9,500.00 First Ave. N.E. - Hassan St. to Jefferson St. $ 7,200.00 Total Watermain $ 74.300.00 TOTAL ALL WORK IS - $1,682,081.75 A.O. (Tony) Victorian (County Assessor) September 1, 1982 Cary Plotz City Administrator City Hall Hutchinson, 1M. 55350 office of MCLEOD COUNTY ASSESSOR Court /louse Glencoe, Minnesota 55336 cF %4 982 9 r? �rplV�� ti N By .Enclosed is the 1983 Assessment Agreement for the City of Hutchinson. Because of the additional cost in labor etc. it has become ne_essary to make an adjustment in the service charge. The McLeod County Board of Commissioners have adopted a $5.20 per parcel rate for each taxable parcel. If the city council agrees with the terms of the agreement as outlined therein please have the form properly signed and returned to this office for further processing. Sincerely, A. 0. Victorian County Assessor AOV /ar Enc: Telephone 864 -5551 McLeod County �- Equal Opportunity Employer iii ASS':SSMENT ACREE`-fENT BETW'F7EN LOCAL UNIT AlaD COUNTY THIS AGREENIENT is made and entered into by and between the of Hutchinson---,— and the County of McLeod_ , State of Minnesota, this 1st _ day of September _ _ 19 82 . WHEREAS, the City of _Hutchinson _ wishes to abolish the office of assessor for said _ City , under the provisions of Minnesota Statutes, Section 273.072, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said _ City by the county assessor; and WHEREAS, it is the wish of said county to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE ?•fVPU4L CONVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the county assessor of McLeod County, beginning with the assessment of the year 19 S3 , providing this agreement is approved by the Commissioner of Revenue of the State of Minnesota. 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and the approval of the Commissioner of Revenue, and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 19 83 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $ 18,163.60 such payment to be made to the county treasurer on or before the end of July for the first half and the balance on or before December 31, 1983. This is based on the number of parcels for 1982 - 3,493 x $5.20 = $18,163.60 IN WITNESS WHEREOF, the parties have executed this agreement this day of 19 In Presence Of: For City, Village or Township Signed: In Presence Of: 92 Attest For County: Signed: By Attest The above agreement is hereby approved by the Commissioner of Revenue this day of 19 Clyde E..Allen Jr. Commissioner of Revenue Rev. 1968 0 r • community nospital i Century Avenue, Hutchinson. Minnesota 55350 Telephone 612/587 -2148 ''An Equal Opportunity Employer" TO: City Council FROM: Boards of Directors Burns Manor Nursing Home Hutchinson Community Hospital RE: Integrated planning for health and human service needs for the elderly DATE: September 9, 1982 After considerable deliberation, the Boards of Burns Manor and Hutchinson Community Hospital determined that it is essential that a community -based planning process for services for the elderly is critical in Hutchinson. We reached that conclusion because: 1. The elderly population is increasing and is projected to continue to increase in the area. 2. Current services for the elderly, the nursing home in particular, have experienced strains at various times in being able to respond to needs. 3. Integration is important to avoid duplication of services and, more important, to provide the best available alternatives for the elderly. 4. Services for the elderly are receiving considerable attention on the state and national levels. It is likely that monies will be available for programs such as alternatives to institutionalization and for demonstration projects for health and human services. We feel that with our community -based planning efforts, Hutchinson will be able to actively pursue needed funding, demonstrating a community commitment to services for the elderly and considerable planning to identify community needs. 5. Even if monies weren't available, we feel responsible for providing a high quality of life for the elderly persons in our community. We also concluded that we need the assistance of planning consultants for the activity to provide needed data and expertise related to services for the elderly and to coordinate the entire planning process. We have received City Council September 9, 1982 Page Two a proposal from Health Planning & Management Resources, Inc. for fees of $9,500 plus direct expenses of approximately $2,500 and recommend that we contract with them for services. These consultants have already done planning work for the hospital; thus, they have considerable knowledge and expertise about our community and have already assembled considerable data. The following will be the outcome of the planning process: 1. Identification of services available currently. 2. Identification of needs of elderly including health, social, psychological, general counseling, etc. 3. Identification of trends in demographic makeup of population and projection of future needs of elderly. 4. Identification of key trends nationally, state and locally that will impact the delivery of services for the elderly - policy directions. 5. A policy and process for ongoing community decision - making regarding services for the elderly. 6. Statement of overall goals and specific objectives for providing services for the elderly for a five year time Frame and including: a. Appropriate location for service. b. Appropriate provider(s) for service. c. Potential finacing mechanisms. d. Anticipated level of demand. e. Specific action plans for objectives for Year 1 which includes detailed steps for accomplishment of objective, persons /organ izations responsible for accomplishing, resources required - people and finances, and anticipated completion date for each step. 7. Outline of process for annual updating and evaluation of progress, including maintaining an ongoing committee for overseeing development. The goals and objectives will be developed through working with a broad - based community committee, and the final program will represent the consensus of that committee. We are requesting that the council provide $12,000 for the process. It is anticipated work on the project will begin in October, 1982. The Burns Manor and Hospital Boards will be directly accountable to the Council for the accomplishment of the development of the plan and will periodically report directly to the Council regarding progress. City Council • September 9, 1982 Page Three 40 Thank you in advance for consideration of the proposal. If you have any questions, please direct them to Phil Graves, Administrator of Hutchinson Community Hospital, or Mavis Geier, Administrator of Burns Manor. MG /PGG:lh 0 M E M O R A N D U M DATE: September 10, 1982 -- — — — — — — — — — — — — — TO: _Mayor and—City Council — — -- — — — — — — — — — — — — — — — — — — FROM: —Lloyd Sch — lueter1 Fire Chief — — ---- — — — — — — — — — — — — — — — SUBJECT: — Lands caping_at New Fire Station We request approval to have the following landscaping done at the new Fire Station: Blacktop Area Remove Dirt Blacktop $1,500.00 2,500.00 Put in Black Dirt 400.00 Put in Sod 700.00 TOTAL ESTIMATED COST $5,100.00 Attached is a map of the proposed landscaping. /ms q, Y_� I .z .o 5 CT DATE - c li - - gyp. - -_ - - --------------•- - • a d Cop iJ — (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson DATE: September 9, 1982 SUBJECT: Public Telephone in Library Square Park The Hutchinson Telephone Company would like to install a public telephone on the northwest corner of Library Square Park. The phone currently across from the Post office is being removed, therefore, this phone would be installed as a replacement. I met with Walt Clay to determine the site (which would be near the drinking fountain) and presented this to the Parks & Recreation Board for their approval. The board approved the installation of the phone and the site. There will be no charge to the city for this phone. kls q,-4 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson /Mark Schnobrich DATE: September 9, 1982 SUBJECT: Memorial Tree Planting in Roberts Park The Tree and Parks & Recreation Boards would like to recommend to the Council that Fred Roberts Park be approved as the exclusive memorial tree planting area for the City of Hutchinson. This park would be used as the official planting site for any memorial trees donated to the city. Any plaques commemorating the planting would be approved by the city and would be set by city crews. The above mentioned boards feel this arrangement will allow citizens to plant a living memorial while also reforesting our city and park. It is our recommendation that the memorial trees be spaced along the proposed exercise trail, which will completely surround the softball complex. kls (612) 587 -5151 ci I V!: i EJ M -11 ALSO 37 NdASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: -- SEPT_91 1982 — — — — — — TO: N4YOR AND CITY COUNCIL — ---------------- — — — — — — — — — — — — — — — FRDM: RALPH NELMANN — --- — — — - - — — — -------------------- SUBJSECT: MAIN STREET SIGNS — ----------------------- — — — - - — — — The Hospital Auxiliary Thrift Shop has requested 4 directional signs with an arrow be placed on Plain Street at the First Ave. North and Second Ave. North intersections. If their request is granted, theycould be placed on the existing street light standards. The cost of these signs would be paid through their Thrift Shop funds. NOSPIiQ� pUYItIQfl�l iNRIFi SHOP, F R 9- G- 0 680 WEST-FIRST NATIONAL BANK BUILDING ST. PAUL, MINNESOTA 55101 (612) 227- 800 P. O- BOX 846 340 FIRST NATIONAL BANK BUILDING ROCHE STER,MINNESOTA 55903 (507) 268-3156 312 FIRST NATIONAL BANK BUILDING WATZATA,MINNESOTA 55391 (612) 475-0373 0 DORSEY & WHITNEY A Partnership Incmtllng Pro`esslona) Corpora Gans 2200 FIRST HANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELE](: 29'0605 TELECORER: (612) 340-2668 JEROME P. GILLIGAN (612) 340 -2962 September 9, 1982 Mr. Gary D. Plotz P�� City Administrator 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: 201 DAVIDSON BUILDING 8 THIRD STREET NORTH GREAT FALLS, MONTANA 59401 (406)]2) -3632 SUITE 675 NORTH 1600 M STREET N. W. WASHINGTON, D. C. 20036 (202)296-2780 30 RUE LA BOEDE 75008 PARIS, FRANCE TEL'(1) }62 32 50 L" r ti �01`12�3141516�j��s jjYY S 1 (D C� ✓' Ln Enclosed are five copies of a resolution authorizing the redemption of the 1970 Parking Revenue Bonds with the proceeds of the 1981 Parking Improvement Bonds and five copies of a resolution authorizing the use of the proceeds of the 1981 Parking Improvement Bonds for on- street parking improvements. Since the proposed on- street parking improvements go far beyond the conversion of parallel parking to diagonal parking as we originally contemplated and constitute a sub- stantial revision from the 1981 Off Street Parking Project for which the 1981 Improvement Bonds were issued, we feel that it ;G nPCPSsary for the Citv Council to hold a public hearing on the proposed on- street parking r adoption of the resolution autho of the 1981 Porkinq Improvement ments. Notice of the hearing sh with the provisions of Minnesota subdivision 1. zinc the onds to finance such impro uld be given in accordance Statutes, Section 429.031, Should you have any questions concerning the proposed resolutions or the public hearing, please do not hesitate to call me. JPG:cmn Enclosures CC: James Schaefer Yours truly, 15'erime P �illigan II 1 U 9- /t) Member and moved its adoption: RESOLUTION NO. 7260 introduced the following resolution RESOLUTION RELATING TO $1,250,000 PARKING IMPROVEMENT BONDS; AUTHORIZING THE USE OF THE PROCEEDS THEREOF FOR ON- STREET PARKING IMPROVEMENTS IN THE CITY BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: Section 1. Recitals. This Council has heretofore ordered an improvement under and pursuant to the provisions of Minnesota Statutes, Section 459.14, consisting of the ac- quisition and construction of automobile parking facilities in the City, designated as the 1981 Off Street Parking Project (the Project), and has or will contract for the acquisition and construction of the Project under and pursuant to Minnesota Statutes, Section 459.14 and Chapter 429. To finance the cost of the Project the City has issued and sold its Parking Improvement Bonds, dated August 1, 1981, in the aggregate principal amount of $1,250,000 (the Improvement Bonds). The form and details of the Improvement Bonds and the security for the repayment of the principal and interest thereof is set forth in Resolution No. 6875, adopted by this Council on June 30, 1981. Section 2. Findings and Determinations. This Council hereby finds and determines that in or to provide necessary automobile parking facilities in the City it is necessary and desirable that the City improve on- street parking facilities in the Downtown Parking District (the District) heretofore created by the City by the conversion of parallel parking to diagonal parking and by the construction of parking lanes and necessary appurtenances and landscaping, at an. estimated cost of $ , and that in order to finance such on- street parking improvements in the District it is determined to use a portion of the Improvement Bonds now on hand in the 1981 Parking Improvement Construction Fund created pursuant to Section 4.01 of Resolution No. 6875. Section 3. Amendment of Resolution No. 6782 and Resolution No. 6875. Resolution No. 6782, adopted by this Cour.:il on May 6, 1982, and Resolution No. 6875 are hereby amended to the extent necessary to authorize and permit the use of the proceeds of the Improvement Bonds to finance on- street f �. parking improvements in the District re£erred'to in Section 2 hereof. - ADOPTED by the City Council on , 1982. James G. DeMeyer, Mayor ATTEST: Gary D. Plotz, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof: and the following voted'against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor, whose signature was attested by the City Clerk. } • • -2- RESOLUTION NO. 7261 Member introduced the "following resolu- tion and moved its adoption: RESOLUTION RELATING TO $1,250,000 PARKING IMPROVEMENT BONDS; AUTHORIZING THE USE OF THE PROCEEDS THEREOF TO REDEEM AND PREPAY THE PARKING REVENUE BONDS OF 1970 OF THE CITY, A- MENDING RESOLUTION NO. 6782 AND RESOLUTION NO. 6875 AND AUTHORIZING AND DIRECTING THE REDEMPTION OF SAID PARKING REVENUE BONDS OF 1970 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota as follows: Section 1. Recitals. This Council has heretofore ordered an improvement under and pursuant to the provisions of Minnesota Statutes, Section 459.14, consisting of the acqui- sition and construction of automobile parking facilities in the City, designated as the 1981 Off Street-Parking Project (the Project), and has or will contract for the acquisition and construction of the Project under and pursuant to Minnesota Statutes, Section 459.14 and Chapter 429. To finance the cost of the Project the City has issued and sold its Parking Improvement Bonds, dated August 1, 1981, in the aggregate principal amount of $1,250,000 (the Improvement Bonds). The form and details of the Improvement Bonds and the security for the repayment of the principal and interest thereof is set forth in Resolution No. 6875, adopted by this Council on June 30, 1981. The City has previously issued its Parking Revenue Bonds of 1970, dated August 1, 1970, in the aggregate principal amount of $100,000 (the Revenue Bonds). The Revenue Bonds are presently outstanding in the aggregate principal amount of $30,000 and are subject to redemption and prepayment on each February 1 and August 1. The principal of and interest on the Revenue Bonds are payable solely from the net revenues in excess of normal, reasonable current costs of operation of the system of off- street and on- street parking facilities operated by the City derived from sales, rentals, fees and charges for the use of such parking facilities and such payment of principal of and interest on the Revenue Bonds is secured by certain covenants of the City relating to the maintenance and operation of such parking facilities. Section 2. Findings and Determinations. This Council hereby finds and determines that in order to carry out the Project it is necessary and desirable to relieve the City from the covenants made with the holders of the Revenue Bonds with respect to maintenance and opera- tion of the City's system of off - street and on- street parking facilities, and that in order to accomplish such result it is hereby determined to use a portion of the proceeds of the Improvement Bonds now on hand in the 1981 Parking Improvement Construction Fund (the Construction Fund) created pursuant to Section 4.01 of Resolution No. 6875 to redeem and prepay all of the outstanding Revenue Bonds at a price of their principal amount and accrued interest to date of redemption. Section 3. Amendment of Resolution No. 6782 and Resolution No. 6875. Resolution No. 6782, adopted by this Council on May 26, 1982, and Resolution No. 6875 are hereby amended to the extent necessary to authorize and permit the use of the proceeds of the Improvement Bond to redeem and prepay all of the outstanding Revenue Bonds at a price of their principal amount and accrued interest to date of redemption. Section 4. Authorizations. The City Administrator and the other officers of the City are hereby authorized to take all such actions as are necessary to redeem and prepay the Revenue Bonds on February 1, 1983, or such earlier date as may be agreed upon by all of the holders of the outstanding Revenue Bonds, at a price of their principal amount and accrued interest to the date of redemption, from amounts on hand in the Construction Fund, including but not limited to the publication of the notice of redemption required under Minnesota Statutes, Section 475.54, subdivision 4, unless such publication of the notice of redemption is waived by all of the holders of the outstanding Revenue Bonds. ADOPTED by the City Council on , 1982. James G. DeMeyer, Mayor ATTEST: Gary D. Plotz, City Clerk • • -2- The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted and was signed by the Mayor, whose signature was attested by the City Clerk. -3- (612) 587 -5151 CITY OF NU CHINSON 37 'WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; -- September 14, 1982 — ------ - - - - - — TO: — Mayor and City—Council — --- ------- - - — — — — — — — — — — — — — — — — — FROM: — Marilyn Swanson, A d ministrative Secretary_ — — — — — — — — — SUBJECT: Item 9 -j. on Council Agenda Todd Schnobrich from Korngiebel Architects called this afternoon and requested that item 9 -j. be withdrawn from the Council Agenda for tonight's meeting. Last night the Fire Department voted against final payment being issued to the mechanical contractor for the new Fire Station. As soon as the matter has been resolved, it will be put back on the Agenda for another meeting. k s i September 10, 19B2 City Of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Gentlemen: 0 KORNGIEBEL ARCHITECTS 102 MAIN STREET HUTCHINSON, MINNESOTA55350 612 - 587 -2463 RE: Hutchinson Fire Station Hutchinson, Minnesota A meeting was held July 23, 1982 to establish the work to be done by the Mechanical Contractor to complete the contract. The following people were in attendance: Lloyd Schleuter Jim Shaffer Darrel Saxton Paul Martinson John W. Korngiebel Todd Schnobrich Fire Chief City of Hutchinson Saxton Plumbing & Htg. RCM Korngiebel Architects Korngiebel Architects It Lies established that additional bracing be provided for the overhead fill line, resweat a fractured fitting, new insulation and tape to be provided and a one (1) year warrenty on the line by the Mechanical Contractor be provided. The Fire Department was to provide labor to move the line reinsulate and tape insulation with materials provided them. The line was moved and the Mechanical Contractor provided the additional bracing and repaired the fracture and provided the insulation and tape. Thereby, fulfilling the contract and setting on to warrenty the fill line. The Mechanical Contractors final Pay Request is attached for payment, lien waiver attached. Sincerely, It Todd Schnobrich Korngiebel Architects q- Mate of Cinnesat, )t Douglas jss. County of ----- -- ---- ----- ---- - -- - -- iii The Undersigned acknowledges having received payment of Sixty three thousand four hundred thirty and -55/ 100- _--------- _---- __--- DOLL.1Rs (;63,439? 5-5--) Korn rebel Architects partial from-- --------- ------ - ---- ----------------------------------------------- ---------- -- ---- ------- -- ------ inx7r7N payment of all Labor and material by the undersigned delivered or furnish ed to (or performed at) _Dutch }nson_Fi -re- _Hall_ ----- ------ ---------------------------------------------------------------- --- --- -- ----- ---------- ------- ---------- -------- ----- --- - -- -- ----- -- --- ----- and for value received hereby waives all rights which may have been acquired by the undersigned to file mechanic's lien against said premises for labor, skill or material furnished to said premises prior to the date hereof. Dated- - --- -- ------ ---8-- July --------- --- --- ------- - - - --r 1982 Saxton Plumbina & Heatine. Inc. By lam -- - ----------------------------------------------- --------- -------- Darrell. G. -- _Saxton,_- G -------- --------- - P.O. Box 1115 _AlQxandrial_T1n ........... N. N. B. It is important that the following directions be closely followed m otherwise the receipt will not be accepted: 1. This is a Legal Instrument and must be ...coded accordingly by othe.. of corporation and by partners in an- partnership. 2. Il is important that all blanks be completed and that the amount paid be shorn. 3. If payment is not in full to date. so state; show unpaid balance and strike out last paragraph. S. A receipt similar to this or legal waiver of lien rlgbts will be requirod for all plumbing, beating and plastering mamrial. etc. 5. No uscures or alterations must be made. 6. PLUMBING, HEATING AND PLASTERING CONTRACTORS MUST SIGN STATEMENT ON REVERSE SIDE HEREOF. Y ' y j APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT 0702 TO (Owner): City of Hutchinson PROJECT: Hutchinson Fire Hall APPLICATION NO: Final Hutchinson, Minnesota PERIOD FROM: TO: ATTENTION: Korngiebel Architects 102 South Main Street Hutchinson, Mn 55350 CONTRACTFOR: Mechanical Work CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY _ Change Orders approved ADDITIONS DEDUCTIONS in previous months by Owner TOTAL Approved this Month Number Dale Approved M -1 11 -2 -81 769.GG TOTALS 769.00 Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. CONTRACTOR: Saxton Plumy,i3lg & Heating, Inc. 13 May 1982 ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on -site obser- vations and the data comprising the above application, the Architect certifies to the Owner that the Work has progressed to the point indicated; that to the best of his knowledge, information and belief, the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT CERTIFIED. ARCHITECT'S PROJECT NO: CONTRACT DATE: 26 PAGE ONE OF PAGES Distribution to: ❑ OWNER ❑ ARCHITECT ❑ CONTRACTOR El Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: ✓� ORIGINAL CONTRACT SUM ....................... $ 615,000 (Y) Net change by Change Orders M, -1 769.00 CONTRACT SUM TO DATE ........................ $ 66,769.00 TOTAL COMPLETED & STORED TO DATE ........... $ 66, 769. oo (Column G on G703) RETAINAGE % ......................... $ - - -- --- or total in Column I on G703 TOTAL EARNED LESS RETAINAGE ..................$ 66,769.00 LESS PREVIOUS CERTIFICATES FOR PAYMENT .......$ 63,430.55 CURRENT PAYMENT DUE ......................... $ 3,338.45 ! State of: Minnesota County of: Pope Subscribed and sworn to before me this 13 h ay of May , 1982 Notary Public: Q02� My Commission explr06: 13 October 198 AMOUNT CERTIFIED $ if it I �' -r —, (Attach explanation if amount certified differs f m the amount applied for.) ARCHITE T: a )0B Date: f 1 , This Certificate is not negotia le. The IMOUNT CERTIFIED is payable o ly to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIA® • © 1978 THE AMERICAN INSTITUTE Of ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702 — 1978 Z � l CONTINUATION SHEET AIA DOCUMENT 0703 PAGE AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing APPLICATION NUMBER: Contractor's signed Certification is attached. APPLICATION DATE: In tabulations below, amounts are stated to the nearest dollar. PERIOD FROM: Use Column I on Contracts where variable retainage for line items may apply. TO; ARCHITECT'S PROJECT NO: OF A R C D E F G H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED TOTAL COMPLETED AND STORED BALANCE RETAINAGE This Application No. VALUE Previous Applications TO DATE (D +E +F) (C C) TO FINIS I IC -G) Work in Place Stored Materials (not in or E) D 1. Bid Bond & Insurance 200.00 200.00 200.00 - 0 - 2. Sewer & water service 3,324.00 3,324.00 3,324.00 - 0 - 3. Underground soil Dipe 4,475.00 4,475.00 4,475.00 - 0 - 4. Wastes & vents 1,650.00 1,650.00 1,650.00 - 0 - 5. Water piping 8,833.00 8,833.00 8,833.00 - 0 - 6. Roof drainage system 3,827.00 3,827.00 3,827.00 - 0 - 7. 'Inflam.waste trap system 1,670.00 1,670.00 1,670.00 - 0 - 8. Water softener 887.00 887.00 887.00 - 0 - 9. 'dater heaters 650.00 650.00 650.00 - 0 - l0. Fixtures & trim 4,444.00 4,444.00 4,444.00 - 0 - 11, gas piping 1,868.00 1,868.00 1,868.00 - 0 - 12. Sprinkler system 6,900.00 6,900.00 6,900.00 - 0 - 13. Insulation 4,072.00 4,072.00 4,072.00 - 0 - 14. Furnaces, Air Dond. 2,900.00 2,900.00 2,900.00 - 0 - 15•Underground duct 2,500.00 2,500,00 2,500.00 - 0 - 16.IPRV's,SRV's Auto.exhaust 3,500.00 3,500.00 3,500.00 - 0 - 17. Infra-red heating 8,000.00 8,000.00 8,000.00 - 0 - 18. Grills, Reg., Diff. 700.00 700.00 700.00 - 0 - 19. Rd pipe,Chimney breech 900.00 900.00 900.00 - 0 - 20.,Test & balancing 675.00 675.00 675.00 - 0 - 21. Caly. iron ductwork 4,025.00 4,025.00 4,025.00 - 0 - Change order M -1 769.00 769.00 769.00 - 0 - 66,769.00 66,769.00 66,769.00 - 0 - AIA DOCUMENT G703 • CONTINUATION SHEET • APRIL 1978 EDITION • AIAO • © 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 G703 -1978 40 RETAIL "ON SAL &" 16 525.00 Mate of �i�lule��fa, COUNTY OF._.. McLeod _..._._._._... - - -_ -. —} _ -- City ----.OF.----JIutchiosnn._..._._- To the .......... Cit.Y. Council ......... _ ..............of the.. ..... Ci. tY._.. ...................... of ..... Hutch.inson............... ........................... . -'- ' . .. - ..._............ - - ............. -State of Minnesota: St. Anastasia Catholic Church hcrrby appl -ies for a li„er:sa for the .'trm of ...... from the. — -- .._... —_. 19th.. - -- -- - may of. -- -- September ---- ... ... - -- 19 -82_, to tell At Retail Only, Iron- Into»cating Malt Liquors, a.a fhe saris are dcfirtd by tau, far c: rn -' rnp'ior. "Oh X" ccI n p, nm=ees in the..._.—..----- -. - - -- City Hutchinson g jf ... ....... __.- .___._._. �- 1 3. ducrii✓.,d c.r fohows, to- udt:._- .----- - - -- -- t;y� --- -_ - - -$ 1582 St. Anastasia Catholic Church j N Fall Festival CITY ofULg6 isc'l, at which p ra:e i id c pp 1icant_ r,- - a.fa.__.t }.e b=4:nraa o __..- _._....-- ._--- ....._.. and to the E d rcprcac at. _. -a.nd sfafc.._._.e folloica: That acid applic mt.._--__-_.. 5._.._.__..._ _- a..___...._-- ri:ixn ... - of ILa Gni:rd Sta.'cs; of Qa�3 r..aral c }w-:. -for and rcpu.fc; and ha- ........ .afta.ined f }c aye of fl vrars; fhot.---_...._-_-..--_.-_--..._.._...... _-._------ .._N.icfor._._.Df the csfablish.ment for which the license will be Lwa. d if this application is Crarzted- _ Tha± no manufacturer of such nor.- intozicatinjf mall IL7aars has any ownership, in whole ar, in part, in. said bu.siruss of said applicant..__ or any intcrrst thcrain; , That said applicant __.make__.fhis appIicafian pursuant and subject to all the iawa of iha Sta±e of ,Ifimwsota- and the or"rd- nancz8 and relhelationa of said ._------- ��_t.Y -__ --- appnu bie thereto, which are hereby made a part hereof, and I-..crc2�y agree.. -_.to obasroe and obey the time; __.._ ..... -- - -- ---------- ------ ---------- (S.r. ZftVWAot&4 ,,, ® 064 ' Each applicant f urthcr mated that he i.a not the holder of, nor has he rnade application for, nor do" he intend to rnaJ application for a Fcdrrnl Rctai.l Dca1c>'s Spedal far stamp for the sale of tniozloatinf liquor. I September 10 Ig82 L dpplloant_ P. O. Add mr a - --- i 0 M E M O R A N D U M DATE: September 10, 1982. TO: Mayor and City Council FROM: _ Lloyd Schlueter, Fire Chief -- — — — — — — — — — — — — — — — — SUBJECT: Training Equipment for Fire Department , The Fire Department took bids on VCR Training Equipment from the following three companies: Abbott's. Electronics, Inc. Camera - 6 Hr Recorder - Carrying Cases 25" Color Table Model TV $1,950.00 Tripod for Camera 125.00 $2,075.00 Kahle's Camera - 4 Hr Recorder - 25" Color Table Model TV - No Carrying Cases $2,260.00 Pikal's Camera - 6 Hr Recorder - Carrying Cases - 25" Color Table Model TV 2,460.00 The Committee recommends the acceptance of Abbott's quote on the equipment. Also, the Fire Department has voted to accept Abbott's price. The Fire Department also requests permission to purchase over -head training aids in the amount of $750.00 from International Society of Fire Service Instructors. / nis • • REGULAR COUNCIL MEETING September 14, 1982 WATER 8 SEWER FUND *State Treasurer PERA $ 302.34 Burlington Northern Air Freight freight charges 109.85 Mn.Pollution Control Agency registration fees 30.00 Am. Payment Center 3 months rental 42.00 Central Garage repair jobs 220.65 Coast to Coast supplies 31.96 Commissioner of Revenue Aug. sales tax 250.94 Curtin Matheson Scientific repairs 70.52 Family Rexall Drug film 9.00 Electric Motor Co. motor repair 133.92 Farm t, Home Dist. supplies 13.41 GTC Auto Parts parts 3.48 Gambles supplies 17.99 G $ K Services uniform rental 115.00 Hutchinson Wholesal- supplies 2.61 Hutch Utilities gas & electric and computer chgs. 13,694.01 Ind.School Dist. 423 gasoline 734.22 Johnson Super Value distilled water 49.14 Junker Sanitation refuse charges 17,971.20 McLeod Co. San.I.andfill aug. dumping charges 9.50 Mn. Valley Testing Lab. testing 342.20 Munitech Inc. prof. fees 198.00 Plaza OK Hardware supplies 1.70 Quades Inc. repairs 80.25 Quality Control Equipment repairs 41.40 St. Paul Book $ Stationery supplies 10.68 United Building Centers supplies 19.37 Van Waters & Rogers chemicals 240.00 McGraw Edison Co. supplies 1069.22 Gridor Construction Co. water trea tment facility 164,483.00 James Roberts Investment water payment refund 203.00 Cash Drawer #4 postage 1.40 Hutchinson Telephone telephone 190.56 St.Treasurer PERA 313.45 $ 201,005.97 GENERAL FUND *State Treasurer PERA $3910.23 *Willmar AVTI registration fee for 12 60.00 *Mn. STate Treasurer boat registration fees 144.00 Advanced Legal Education registration fees 170.00 Berg & Farnham Co. lime marker 196.00 Big C prisoner board 2.29 Cameo Cleaners cleaning 3.00 Carneys Crow River Warehouse class for seniors 7.00 Commissioner of Employee %cost of processing account 51.86 Dales Auto Sales set wheel covers 39.00 Fenton Motors Inc. repair parts 11.85 Home Ins. Co. ins. for 3 buses 4695.00 Home Safety Equipment Co. badges 50.47 Hutchinson Coop LP gas 5.00 Industrial Alloys Co. supplies 42.76 Jeffco Power Systems repairs 201.60 11-61. r� -2- -2- E Lakeside Roller Rink 40% skating receipts 252.00 Leslie Linder bus transportation fees 383.00 Loma International supplies 44.85 Olsons Locksmith keys 45.50 Office Products word processor supplies 33.00 Paper Calmenson $ Co. supplies 30.00 Cal Rice paints $ rollers 11.90 Phil Riley car equipment 16.00 R.L. Polk $ Co. polk directories 188.00 7 West Wash $ Dry washing towels 4.00 State Theatre motor vehile rental 325.00 Structural Specialties used culvert 380.00 Tastie Burger city picnic 300 people 1102.50 Specialty Screening police car emblems 48.70 Tys Metal Finishing Inc. supplies 25.00 Up Up $ Away Balloon Shoppe balloons 8.00 Village of Dassel refund meal ticket 8.00 Viking Fire Equipment blind cap 79.00 Water Eng. $ Mngt 3 yr subscription 38.00 Wall Street Journal 1 yr subscription 89.00 Sue Jorgensen swimming refund 5.00 Joan Streeter football refund 8.00 Ronald Kirchoff criminal justice course 69.00 Bob Schantzen % safety shoes 20.00 Mark Schnobrich log scaling school 95.93 Galen Schuft umpire 3 games 40.50 Mark Weis % safety shoes 10.00. Potentials Development materials 17.95 Crow River Cty Club reservations 896.00. A 4 B Electric repairs 22.00 Allen Office Supplies office supplies 40.09 American Linen Supply mops $ laundry 18.98 Am. Welding Supplies welding $ tank rental 30.53 Ag Systems Inc. repairs 1.50 Big Bear supplies 27.43 Brandon Tire Co. repairs 68.88 Borchert Ingersoll Inc. repairs 478.10 Carr Flowers plant- Dascher funeral 15.00 Cash Drawer #4 cash expenses 44.90 Central Mn. Communications repairs 36.00 Crow River Vet Clinic aug. invoices 160.50 Coast to Coast supplies 108.84 Coca Cola Bottling July 8 aug. invoices 244.00 Country Kitchen prisoner board 22.06 County Treasurer d1 fees for country 133.50 County Treasurer assessing fees 8436.60 Culligan Water Conditioning salt 36.50 Division of Boiler Inspection 3 licenses 22.00 Erickson Oil Products gasoline 35.40 Family Rexall Drug office supplies 143.08 Farm $ Home supplies 205.14 Floor Care Supply cleaning supplies, towels,tissue 211.37 GTC Auto Parts parts 493.21 Gambles supplies 71.72 `J Isla 0 G.F. Nemitz Sons orange paint 24.90 George Field seminars 96.21 Henrys Candy Co. aug. invoices -arena 88.55 Home Bakery election supplies 18.20 Hutch Community Hospital oxygen valves- laundry 198.85 Hutch Snyder Drug film 8.19 Hutch Leader publication costs 740.32 Hutch Iron $ Metal iron 15.10 Hutch Telephone Co. telephone 2282.77 Hutch Utilities electricity $ gas etc. 12,357.67 Hutch Wholesale Co. supplies 146.59 Hutch Schwinn Cyclery tire $ tube 9.70 ICMA REtirement Corp. employer contribution 146.00 School Dist. 423 gasoline $ bldg. supervisor 7474.79 Ink Spots Inc. supplies 89.50 Jahnkes Red Owl supplies 6.89 Jerabek Machine Shop iron 1.23 Junker Sanitation refuse pickup 27.00 JOes Sport Shop trophies 882.00 James De Meyer office expense 300.00 Kokesh softballs 177.28 Krasen Plbg. $ Htg. supplies 9.37 League of Cities 10 copies 130.00 Lloyd Schlueter Sept. intown mileage 30.00 Logis computer charges 1894.15 Mn. Toro Inc. parts 504.16 Mac Queen Equipment Co. parts 449.30 Mankato Mobile Radio reparts 112.10 Mini Biff biff rental 105.00 McLeod Coop Power Assn. electricity 205.55 Kenneth Merrill bond closing mileage 35.35 Motorola Inc. console maintenance 227.25 Montgomery Wards supplies $ repairs 95.53 Marilyn Swanson coffee 5.79 McGarvery Coffee Co. police coffee 70.80 Mikes Pro Shop line marker 51.65 Northland Beverages arena supplies 192.40 Pitney Bowes postage meter rental 55.50 Plaza OK Hardware supplies 64.70 Gary Plotz Sept. Intown mileage $ outtown 197.76 Plowmans part 10.40 Printers Service Inc. repairs 80.85 Quades supplies $ repairs 220.92 Rannow Electric repairs 290.35 Road Machiney Supplies repairs & supplies 371.49 Rockite Silo Inc. supplies 273.76 Rutz Plbg $ Htg. repairs 72.59 Siems Bargain Center alarm radio 8.95 Richard Waage investigation e xpense 44.50 ST. Paul Book & Stationery supplies 126.44 Schmeling Oil Co. oil $ grease 178.84 Schramm Implement parts 2.75 Simonson Lbr. Co. supplies 8.40 Sorensen Farm Supply rental $ supplies 28.08 St. Treasurer PERA 3618.86 -4- James Schaefer prof, services $ mileage 911.79 Tri County Water Cond. salt 18.30 Teply Equipment parts 82.18 Uniforms Unlimited uniform cuffs 20.45 United B1dg.Center supplies 48.00 Xerox contract payment #47 146.56 Zins Machining repairs 42.00 Wallys Tire tire repair 5.00 Wigen Chev. supplies & repairs 139.01 G $ K Services uniform rental 560.09 Hutch Landscaping tree removal 873.28 Central Garage repair jobs 3546.42. Atkinson Blacktop Service street repairs - railroad 250.70 Water 6 Sewer Fund principal $ interest on note 19,667.00 Radisson Arrowwood room registration 75.00 Mn. Mun. Finance Officers Assn. registration fee 75.00 J.W. Hanson Const. Co. street repair 290.00 $86,597.28 1981 Fire Hall Bond Fund Quades bldg. supplies $ 5.00 Popps Electrical building 21.95 Saxton Plbg & Htg. final payment 3338.45 $ 3365.40 1981 Parking Rev. Bonds C.R. Pelton $ Associates appraisal reports $ 750.00 1980 Tax Increment Bonds J.W. Hanson Construction Co, remove & replace c $ g $ 340.00 1982 Improvement Bond Fund Atkinson Blacktop Service construction material $ 4993.80 Hutch Utilities street lighting 10,310.28 Juul Contracting Co. letting #2 & letter #4 33,054.13 Meeker Washed Sand $ Gravel washed sand 22.60 Wm. Mueller & Sons Inc. construction materials 2,142.72 J.W. Hanson Construction project 82 -47 2,234.75 Koch Asphalt Co. asphalt cutback 5,585.48 Buffalo Bituminous estimate #1 2,904.00 Juncewski Masonry estimate #1 11,595.00 Kuemper Inc. estimate #1 7,559.75 80,402.51 r LIQUOR STORE Locher Bros. Dist. Co. Friendly Beverage Co. Triple G Northland Beverage Co. Lenneman Beverage Co. Bernicks Pepsi Cola Co. Rannow Electric Hutchinson Telephone Co. American Linen Supply Co Junker Sanitation Twin City Pricing City of Hutchinson City of Hutchinson Nationwide Papers Sprengler Trucking Griggs Cooper Co. Twin City Wine Co. Ed Phillips & Sons Old Peoria Co. beer $ 12,370.50 beer 1,948.60 beer 15,689.15 beer 256.00 beer 17,690.65 beer 80.40 electric repair 275.94 Aug. phone service 63.59 towels 16.40 august refuse service 96.00 labels 256.74 water,sewer,refuse 42.89 insurance and fund transfer 10,912.47 bags 441.98 July freight chgs. 323.75 liquor $ wine 2,202.40 liquor $ wine 2,078.98 liquor & wine 2,585.65 liquor $ wine 1,896.58 $ 69,228.67 SIDNEY P. GISLASON [.ALLEN DOSL..D DONALD F. HUNTER JAMES H. MALECKI DANIEL A. GISLASON ROBERT M. HALVORSON C.THOMAS WILSON JAMES O. WALLACE DAVID D. ALSOP RUTH ANN WEBSTER BARRY G. VERMEER 0 0 LAW OFFICES GISLASON, DOSLAND, HUNTER S MALECKI STATE AND CENTER STREETS P.O. BOX .55 NEW ULM,MINNESOTA 56073 507-35 .-3111 .6O SHELARD PLAZA SOUTH HIGHWAY 12 6 COUNTY ROAD 18 MINNEAPOLIS, MINNESOTA 55426 612 -5.. -0036 Mr. Jim DeMeyer DeMeyer Realty 25 Second Avenue S.W. Hutchinson, Minnesota 55350 August 12, 1982 REPLY TO New V Im Re: City of Hutchinson vs. DeMeyer Dear Jim: Enclosed is our statement for services in connection with the City of Hutchinson matter. This should be submitted to the City for payment, since this was something that you did in line with your official duties. If there is any problem about payment of this statement, let me know. I do believe that this all went quite well, consistent with your responsibilities as Mayor, and consistent with your responsibilities in representing all of the citizens of the City of Hutchinson. RMH:cw Enc. Best regards. very truly yours, C&D Robert M. Halvorson L • IN ACCOUNT WITH GISLASON, DOSLAND, HUNTER a MALEM ATTORNEYS AT LAW STATE AND CENTER STREETS NEW ULM, MINNESOTA 56073 507 -354 -3111 - I ld.n vifi ntino M1n 4116374]) Mr. Jim DeMeyer August 12, 1982 DeMeyer Realty 25 Second Avenue S.W. Hutchinson, Minnesota 55350 Re: City of Hutchinson vs. DeMeyer Our File No.10192- 001 -7 -1406 SERVICES: To all services including telephone conference, several telephone conferences with Hutchinson City Attorney; review of charter provisions; conference and attend hearing in District Court at Gaylord, Minnesota $ 180.00 EXPENSES INCURRED: Mileage and expenses to Gaylord, Minnesota $ 15.00 Long distance telephone service 3.50 Total Expenses Incurred 18.50 TOTAL BILL $ 198.50 3 0 �a-rfr. ra �X rr�z fr Mr. Gary Plotz City Administrator City Hall Hutchinson, YN 55350 RE: Dear Gary: Septembet 13, 1982 ;kl // �1�g19t112�13/q�s'6i l L c F?t$EF 182 "SEP 8y ED Bretzke Property FOR YOUR INFORMA Enclosed is a written proposal on the Bretzke property which we have been discussing with you and Mayor DeMeyer. Please set this on the Tuesday, September 14, 1982 agenda. TJS : sb' Enc. Thank you. very truly yours, Thomas J. Savage i /�19 ✓d +.��- 7net¢c ��(�„ �lil�:<<n,:�w. .���r rtv_4 /a ✓�. %J ✓� �� �� °i PROPOSAL TO CITY OF HUTCHINSON Arthur Bretzke and Shelby Svendsen hereby indicate to the City of Hutchinson that they will offer for sale the following described real property, to -wit: Lot 2 and 3, except south 20 feet of West 55 feet; East 44 feet of Lots 4 and 5; North Half of City of Hutchinson, Block 49, McLeod County, Minnesota for the sum of $125,000. Sellers would entertain terms on the entire purchase or cash for a portion and terms on the balance thereof. By explaination, sellers are indicating that the 30' x 76' building may have a value attributed to it in the amount of $25,000.00. Sellers will agree to pay all taxes due and payable in 1982 and any assessments presently levied against the property. It is understood that the buyer, if it desires to remove the building on the property, would have to restore seller's wall in a manner satisfactory to seller. Seller will give a 30 -day option based on the above proposal and the option price shall be $100.00. CITY OF HUTCHINSON By TO FROM: rn ?c r *- F :.:ter:? 0 FOR YOUR INFORMATION Gary Plotz, City Administrator and Ken Merrill, City Accountant Chief of Police Dean M. O'Borsky SUBJECT: Uniform Allowance The Police Department will be changing its uniform style October 1, 1982. After that date we will no longer be wearing the light blue shirts as in the past, but wil'. change to a dark blue shirt and pants. We will also be upgrading the quality of those uniform shirts so that we may derive more wear and longer use from our uniforms. A total of 20 officers, which includes both full -time and part -time, will be involved in this uniform change. The total cost per officer will be approx- imately $200 or a grand total of $4000 for the entire project. I propose that the money be budgeted for this change and that it be made available this fall to accomplish the change over prior to the onset of colder weather. After this initial issue the individual officers will be responsible for the maintenance and upkeep of the uniforms by utilizing their current uniform allowance. 1 believe that this will be a much cheaper method for the city in the long run, particularity if it does not mean an increase in the uniform allowance per man per year. I think that if you look at the cost of maintaining uniforms for other city employees, i.e., street department, you will find that the police, who are working on a 24 hour a day basis, are certainly not causing an outrageous amount when you compare the two. We have not made a uniform change for ten years and I feel that the time is appropriate to do so now and feel that it is the city's responsibility to assist the individual officers in the purchase of these uniforms. We have done so in the past and should continue to maintain the morale and the image of the police department in the community. DMOZnb cc: and City Council 'E E V. MuENICI. N. MEE . WILLI•M L G, GAIL. NLST f.. L. •, X. ewV 4, RARE. LAIDNC D L J. B [TT - . MARK CAN. OElO. No Lo> 0 CHARLESGRAES : °D wlIS ^ L > RIGR M AN, N.r. ry W.YIE, 1 a. uMEE Es HE.R. Slw E W,SN. STE"HEZ eID ' ."'.'7 LC /A.1N TAN.ERSLR. MINPrtr 1, AIR �IREROR Gary D. Plotz City Clerk City of Hutchinson 37 Washington Avenue, West Hutchinson, Minnesota 55350 Dear Mr. Plotz: 0 'Urnfeb Zfafe ,- eltate COMMITTEE ON THE FUDGET ,Zg3p 31- 1�3St WASHINGTON. D.G. 20510 ^'Z� 7l+ August 30, 1982 N /0006121Lti9�c FOR YOUR INFORMAPON Thanks for contacting me about the Cable Telecommunications Act of 1982 (S. 2172). I appreciate receiving your views on this important issue. As you know, S. 2172 would change the authority of municipalities to regulate local cable communications systems, by deregulating or shifting the regulation to the Federal Communications Commission. While I'm glad to see Senator Goldwater and the Committee on Commerce, Science, and Transportation taking a good look at the cable telecommu- nications industry, I believe this legislation may need considerable clarification and some revision. Senate consideration of this bill is expected $ the end of September. Because this is a complicated see drawn -out debate and many amendments. I am in t compiling a section -by- section analysis of / /the bill special attention to the municipal acquisition of re. I will be sure to keep your comments in mind as I st' lation. Again, thanks for contacting me. Si RB /bmk tz begin near issue, we may e process of nd I'll give ewal provisions. dy this legis- f� I• I1 } , 5 i t ? 9. 133 II u 18i u lel v n I m1 }1 I }} n }e l }5 re 1 a n 31 u n. I n ,} n FOR YOUR INFORMATION W 1(8I_._/¢°tl .III r _ I' J SLI _I -- -0 S4 I. yr,5( Ili II iL �i H!I �I�°a ' 'jl sG 113, 9/� 1117 - '6 311._ r'_ ,---- ca_L_. lull 1d 3�9YL ',II I1L ,I LL J 1' 7 .,,� I. al- Il III lil ' �__ Li II I --4- rn I c911 Is� I_ 97L 1! L r vti .at' JOf %IOi II I II � III 1YZ_ 931 ..I / 4 5 /S{ J' 03l _! iii •� 1 yob '3 �J91 G.'1_ S 'Li . -I 7-/ �SS'__ I _1 /Iy,,Sa _i_ If D911 __ 99I� _ SL _ L_ .17 691.1— I1Y / 1 1 7J I' a1 P / ilS ill I III bC ry�7D_5_II .G','PI Sd a 41.1. �1. --1 vii - -II 7�. III — SJ II 1 L.�I 1 _— 3, l kG'- _ _- o� I- __I.-_'il l/ I',_:. �P 71 I IIB:� ��G`f, a1C^�1 eS _I F- 1 TG9 91 1 li i!'Ih��Sg� ICI rllrri/�_ (iIL.Er� — - 1 _�- 856 X3661 'L IJ 711 t _+ P47t P9 ._I 1e 351I .1, 1 to- 71II - 1S_ 677/. ..�.1 - 51` - -_ L IO L ! �7 - I _/ 43� _ 39 x a I 1 I I ' - — - / ,r- � � 71 / rr sl � a I v � i 11 _I L �'✓'�7 96 1.7 '°n�n- 9- 1�+•c- sl�,y� 1 �L. . Yal IC_� II 7L I 1 IL _I _ I , 6 f 6 e 7 to ' u ' IY u ' u In v le Iv ' a � n ; r^ 71 1, , 25 :5 }1 ]e :v i n 6} ,1 11 , 15 n �n f� I L I I � I I I aS�flm t t� L Lfia « «v � �[J.�G t t� _ _.yiltw._ � �.•�in i i'_, 7 7�e/ all, ` `W ( ( t *-✓ ` � L � F F_l ° II I L_ I �— - , 6 f 6 e 7 to ' u ' IY u ' u In v le Iv ' a � n ; r^ 71 1, , 25 :5 }1 ]e :v i n 6} ,1 11 , 15 n �n f� it la I {1 II 1 X11 lu 33 ll N 31 I Syr is KG '° NpNp 7 7.� 41'�' I 41je -J LI 11 II II , 7�?.-7175 q iSq. -?.3 IJ i r7, 0 14 y.77 1 if I S'a III 0 -A E IN 5 R R J J.7 T 4 'I r yl-cpj r 4� 1 7c' 8 1 1 1 [ 8('r/1' y y '12,7h J-V, loll 3 72, ;iVY 0T__� ?, A x� f,14 71 1 ffs V75, 5 I ' 52 1 -2ble r I V IpI ' 6 SEP 9 1981 • ��5678919 p� ^2 4 S�D7982 N� Minnesota Pollution Control Agency Mr. Dwayne E. Nelson Rieke, Carroll, Muller Associates, Inc. 1011 First Street South P.O. Box 130 Hopkins, Minnesota 55343 Dear Mr. Nelson: FOR YOUR INFORMATION Re: Sewer System Evaluation Survey Interim Report Hutchinson, Minnesota EPA Project No. C271363 -01 We have reviewed the Interim Report on the above project submitted on August 11, 1982 and attachments received on August 17, 1982 and have no objection to your request to proceed with the final phase of the Sewer System Evaluation Survey (SSES) to clean and televise approximately 2,000 lineal feet of 8" sewer. Please note that this letter does not authorize any amendment to the grant amount, the budget period, or any provision of the City's contract for engineering services. The City must ensure compliance with those provisions and should take appropriate measures if it finds grant or contract amendments necessary. If you have any questions, please contact our office or call Mr. David L. Axtmann at (612) 296 -7243. Very truly yours, Gordon E. e2oy Weg P.E. Chief, Technical Review Section Division of Water Quality GEW /DLAx:jb cc: TWHonorable James DeMeyer, Mayor, City of Hutchinson utchinson City Council, c/o Gary D. Platz, City Administrator Phone: 1935 West County Road B2, Roseville, Minnesota 55113 -2785 Regional Offices • Duluth /Brainerd /Detroit Lakes /Marshall /Rochester Equal Opportunity Employer -093�p® 0 0 CZ=--e0I CI r OF 1--;u) cF,'11L1SO1V %W 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 FOR YOUR INFORMATION EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE September 14, 1982 NAME AND ADDRESS Jean Gray, Route 2, Box 1270, Litchfield, MN 55355 JOB TITLE SUPERVISED BY Police Dispatcher Dean O'Borsky EMPLOYMENT STATUS X New Employee Other: X Full Time Part Time or Seasonal PAY RATE Grade III, Step 1 COMMENTS Employment to begin early September. Replacement for a dispatcher who resigned recently. The above personnel action conforms to adopted personnel policy and to the council approved selection pprocess. ADep�artmen Hea 4"� �r Personnel Co dinator City Administrator 3 -81 h • �3p31 1234 SEf 1982 .4 P.O. BOX 456 \ ST. CLOUD, MINN. 56302 vI' TELEPHONE: (612) 252 -6006 pr11 ��q` August 30, 1982 Mr, Gary D. Plotz City Administrator City of Hutchinson INFORMATION 37 Washington Avenue, West FOR YOUR Hutchinson, MN 55350 RE: Midwest Vision Center, Hutchinson, Minnesota Dear Mr, Plotz: In my visit to your office on August 27, 1982, I discussed with your secretary the present position of the City of Hutchinson as it pertains to the building we presently hold as a lessor. In our conversation, we discussed the fact that at present, the City has no immediate plans of locating the Police Department in Mr. Peterson's building. Your secretary indicated that she felt it would not be inadequate to say that if the Police Department was to be relocated, it didn't seem probable that such a move would be taking place in the very near future. In fact, her speculation was that it may be many, many months before anything definite would be known regarding any move for the Police Department. If you obtain any further information on the relocation of the Police Department to Mr. Peterson's building, would you please contact me. Sincerer , Dean C. Smith Vice President of Corporate Development DCS /jg cc: Dr, Myrel Neumann Minnesota State Planning Agency 101 Capitol Square Building 550 Cedar Street St. Paul, Minnesota 55101 y Phone CERTIFICATE OF FILING ' SCE N Br �D FOR YOUR INFORMATIOI This is to certify that pursuant to Minnesota Statutes 1979, Chapter 322; Section 4, a copy of the: Tax Increment Financing Plan Q Tax Increment Financing Plan Modification for Development District No. 4. r] Annual Disclosure Statement from the City of Hutrh;n was received and filed by the Minnesota State Planning Agency, Office of Local and Urban Affairs on Aas,at i7, 19R7- Signature *� j AN EOUAL OPPORTUNITY L"I.;I'LO.YER (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 5 350 M E M O R A N D U M DATE: September 3, 1982 TO: Mayor and City Council FROM: Gary D. Plotz, City Ad ministrator SUBJECT: Special City Council Meeting - There will be a Special City Council Meeting on Tuesday, September 7, 1982 at 4:00 P.M. in the Council Chambers for the consideration of amending the 1982 Improvement Bonds; combining the improvements by Resolution. 0 /ms RESMUTION NO. .RESOLUTION RELATING TO $490,000.00 IMPROVEMENT BONDS OF 1982; AMENDING RESOLUTION NO. 7242 TO COMBINE THE LOCAL IMPROVEMENTS TO BE FINANCED WITH 'THE PROCEEDS THEREOF BE IT RESOLVED by the City Council of.the City of Hutchinson, Minnesota, as follows: 1. Resolution No. 7242 adopted by this Council on August, 10, 1982, is hereby amended by add - ing a Section 7 as follows: "Section 7. Combinin of.Im rovements. Pursuant to the:prov sons o Minnesota Statutes, Section 429.021,_Subd. 2, the Improvements are hereby combined and shall be considered one improvement for purposes of financing." ADOPTED by the City Council on September 7, 1982. 0 0 Mr. Gary Plotz City Administrator City Hall Hutchinson, MN 55350 Dear Gary: September 7, 1982 RE: Bretzke Building L„/567�8g7� SE? 1982 R EIVED BY FOR YOUR For your further information regarding the Bretzke Building, I wanted you to be aware that Art Bretzke and Shelby Svendsen prefer to sell the total property as appraised, However if this is more than the City wishes to invest in this particular location, the owners may be willing to retain the three -story structure and, possibly, a portion of the one -story building. If the City is interested in a division of this property, we would be able to put together an arrangement whereby the City could pick the amount of property needed by them. Vg--y-)truly yours, (x/ homas J avage TJS:sb lS5�1%iv/�- !+ <�rcv _��..,:,�<;,�.,,, .;ln „,J, /�.iiJiC • /Gf_' /Sdi.:L` <� 4. ' o SEP1982 , M s b6 Stati n m �� a AAN-,S REET-SL-v- . FOR YOUR INFORMATION RECF.tVED c> 4d8-- MAlN -5 {BEET- SOUIii HUTCHIN_SON, MINNE /SOTA BY 92S Vice i2 / f?iN, L�/�iTi•vG� /l=>i5 /�S %f `G %� � /CJ /•Yf�'�in �6w Ti1RT �GC:oo,av /��� G�� /�Li.vQ /G �JiG..✓ wry r111 er ✓ �%a•�C /y.9 5 < C/ f iYf� L/iir� � �C)�'<G-i7..:��v /`� T 491i/5c�7 /7 ✓//Y� /l�!!"'Li'S //�fi� / ✓L ��'.�r /p �?c - =L? �L''Ll ri.,a5 S-C eeo'1/,' /7JC� /� T S /3t /vvl�4AC�E /�y( /Y�Cr T" �/'ESE.v /i. ✓� f�� d�,C+ri c_v Lo: ✓T�?/scr LO -'Ll(p /� -122 FfvYi ✓t- Pc iCJc' Cd�va D /�