The URL can be used to link to this page

cp07-13-1982 c;'JTCHINSON CITY CALENDAR L'IEEK OF July 11 TO July 17 WEDNESDAY -14- SUNDAY _11_ THURSDAY -15- 2 :00 P.M. - Bid Opening for Demolition of Old Armory MONDAY _12_ 8:00 P.M. - Fire Department Meeting at Fire Station FRIDAY -16- VACATIONS AND CONFERENCES: HOMER PITTMAN - Vacation July 9 DEAN O'BORSKY - Attending State Assoc. of Polic Chiefs Conferen in Delaware July 11 -16 TUESDAY -1- 3- 12:00 Noon -City CnnnciI /'ii! 23 SATURDAY -17- ties Cnvr,ie; ion Luncheon ;wet hw at Hosi, i to I Ccn- ference .<an 1:00 P.M. - City Connrll ido rk shop al Ili�;pi t Conferenv-(, R,,- 2:00 P.M. - Bid Opeuin�; ;ir City lln I 1 or I ;a field hi 7:30 P.M. — City C(,tmri.l in at City Hall 23 SATURDAY -17- AGENDA REGULAR MEETING - HUTCH RNSON CITY COUNCIL TUESDAY", JULY 13, 1982 fl. Call Meeting to Order - 7 :30 P.M. f2. Invocation - Reverend Robert Lounsbury �3. Consideration of Minutes - Bid Openings of June 21, 1982; Regular Meeting of June 22, 1982; Special Meetings of June 29, 1982 and July 7, 1982 Action - Motion to approve - Motion to approve as amended 4. Public Hearings - 8:00 P.M. ✓(a) Industrial Revenue Bond /Note for Rehabilitation and Renovation of S &L Project Action - Motion to close hearing J(b) Assessment Rolls No. 125 -151 for 1981 Action - Motion to continue hearing 5. Communications Requests and Petitions J(a) Consideration of Request for Use of City Sidewalks for Crazy Days on July 21, 1982 Action - Motion to approve - Motion to reject J(b) Presentation and Request by Residents of East Highland Park Drive to Require Hutchinson Technology to Install A Fence and /or Gate at North End of East Highland Park Drive Action - J(c) Consideration of Request for Mark Schnobrich to Attend DNR Log Scaling School August 18 -20, 1982 Action - Motion to approve - Motion to reject 6. Resolutions and Ordinances J(a) Ordinance No. 7/82 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt JULY 13, 1982 0 J(b) Resolution No. 7199 - Accepting $62,500 from the Hutchinson Utilities Commission Action - Motion to reject - Motion to waive reading and adopt J(c) Resolution No. 7200 - Resolution of Appreciation - Grace Sanstead Action - Motion to reject - Motion to waive reading and adopt J(d) Resolution No. 7232 - Transferring $10,000 from Liquor Store to General Fund Action - Motion to reject - Motion to waive reading and adopt 7. Reports of Officers, Boards and Commissions Ja) Building Official's Monthly Report - June 1982 Action - Order by Mayor received for filing ,/(b) Minutes of Nursing Home Board dated May 20, 1982 Action - Order by Mayor received for filing ,J(c) Minutes of Hospital Board dated March 13, 1982; March 16, 1982; April 20, 1982; and May 18, 1982 Action - Order by Mayor received for filing 8. /Unfinished Business Y (a) Consideration of Request for Increased Residential and Commercial Refuse Rates by July 1, 1982 from Junker Sanitation (DEFERRED JUNE 22, 1982) Action - J(b) Consideration of First Avenue Southwest, Nemitz Property (DEFERRED JUNE 22, 1982) Action - J(c) Consideration of Request for Conditional Use Permit submitted by Mr. Hoversten /Mr. Cornell with favorable recommendation of Planning Commission (DEFERRED JUNE 22, 1982) Action - Motion to reject - Motion to approve with contingencies - Motion to waive reading and adopt Resolution -2- JULY 13, 1982 t/ d) Consideration of Parking Option for First State Federal Property, Parcels A & B Action - ,/(e) Consideration of Awarding of Bids for Lettings No. 1 -5, 1982 Improvement Projects (DEFERRED JUNE 21, 1982) Action - Motion to reject - Motion to approve bids and award contracts - Motion to waive readings and adopt Resolutions No. 7227 -7231 ✓(f) Consideration of Parking ordinance, Section 700:169.34, Subd. 10 for Fire Station Action - J(g) Discussion of Questions Submitted to Dorsey Law Firm on June 11, 1982 and June 28, 1982 (Attorney Mahoney of Dorsey Law Firm will be present as authorized by the City Council on July 9, 1982) Action - --(4r' Option for Presentation In Connection with What Findings Regarding Tax Increment Financing As Proposed (Requested by Mayor DeMeyer) Action - J(i) Consideration of Status of Unsigned Amendment to the Tax Increment Financing Plan for Development District No. 4 (Resolution No. 7140) Action - Motion to reject - Motion to authorize two City Council members, pursuant to City Charter, to sign and executve Resolution No. 7140 in event Mayor does not sign and direct City Administrator to sign necessary documents V(j) Consideration of Utility Commission Correspondence Regarding Utility Costs for S &L Block Action - ✓(k) Consideration of Resolution Authorizing the Sale of Tax Increment Bonds In the Amount of $135,000 (Presentation by Bill Fahey of Ehlers & Assoc.) Action - Motion to reject - Motion to authorize two City Council members, pursuant to City Charter, to sign and execute Resolution in event Mayor does not sign and direct City Administrator to sign necessary documents MIS COUNCIL AGEND. JULY 13, 1982 0 �(1) Consideration of Issuance of Industrial Revenue Bonds /Note for Rehabilitation and Renovation of S &L Project Action - Motion to reject - Motion to authorize two City Council members, pursuant to City Charter, to sign and execute necessary documents in event Mayor does not sign and direct City Administrator to sign / necessary documents /(m) Consideration of Executing Sale and Development Agreement Between City of Hutchinson and Hutchinson S &L Rehab, Limited Partnerships Action - Motion to reject - Motion to authorize two City Council members, pursuant to City Charter, to sign and execute the Sale and Develop- ment Agreement in event Mayor does not sign and direct City Admin- istrator to sign necessary documents�� _�a) Consideration of Exercising Purchase Option Between City of Hutchinson and Park Square Company, A General Partnership of Ronald J. McGraw and Edward McCormick, with Resale of Property to S &L Rehab, Limited Partnership, with respective closings on or before August 20, 1982 (Bill Fahey and Jim McClure will be present) Action - Motion to reject - Motion to authorize two City Council members, pursuant to City Charter, to sign and execute the necessary docu- ments in event Mayor does not sign and direct City Administrator to sign necessary documents 9. New Business "f'a) Consideration of Issuing Final Payment for Senior Center to Kraus- Anderson Action - Motion to approve - Motion to reject �N-�`�A J(b) Consideration of Plaque for Little Crow Statue Action - Motion to reject - Motion to approve and authorize purchase J(c) Consideration of City Appreciation Picnic Action - -4- R JULY 13, 1982 ,(d) Consideration of Group Insurance Policy Renewal for: 1. Health 2. Dental 3. Long -Term Disability 4. Life /Accidental Death and Dismemberment Action - Motion to reject - Motion to approve renewal J(e) Consideration of Change Order No. 3 for Hutchinson Fire Station with recommendation of Fire Department: 1. $250 Deletion of Wall Covering Mural 2. Addition of $252.09 for Fire Sprinkler Light and Moving Telephone Action - Motion to reject - Motion to approve' J(f) Consideration of Application by Jim McClure for On -Sale Intoxicating Liquor License Action - Motion to reject - Motion to set public hearing for July 27, 1982 at 8:00 P.M. J(g) Consideration of Establishing A Negotiating Committee Including Two City Council Members (Requested by- Alderman Mike Carls) Action - 4h) Consideration of Insurance Service Office Evaluation Action - Motion to reject - Motion to approve request for evaluation J(i) Consideration of Authorization to Initiate Park Ranger Program, with recommendation of Parks S Recreation Board Action - Motion to approve - Motion to reject )(j) Consideration of $510,000 Improvement Bonds of 1982 and $1,275,000 General Obligation Water Revenue Bonds of 1982 Action - Motion to reject - Motion to advertise for bids to be opened August 10, 1982 at 2:00 P.M. - Motion to waive reading and adopt Resolution No. 7233 J(k) Consideration of Application for Off -Sale Non - Intoxicating Malt Liquor License by Mike Commerford for: 1. Mike's Mobil 2. Southtown Mobil Action - Motion to reject - Motion to approve and issue licenses -5- COUNCIL AG °P:i'r_ JULY 13, 1982 ri J(1) Consideration of Final Pay Requests On Fire Station Submitted by Korngiebel Architects Action - Motion to approve - Motion to rejects v 10. Miscellaneous �(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments J (a) Verified Claims Action - Motion to reject - Motion to approve and authorize payment J12. Adjournment Q:fl 9 0 MINUTES BID OPENING MONDAY, JUNE 21, 1982 The bid opening was called to order by City Administrator Gary D. Plotz at 2:00 P.M. Present were City Engineer Marlow Priebe and City Administrator Gary D. Plotz. Mr. Plotz read Publication No. 2929, Advertisement for Bids, Letting No. 1, Projects 82 -12, 82 -13, 82 -14 and 82 -18. The following bids were then opened: Ryem's Excavating $65,387.51 Kimball, MN Gridor Construction, Inc. 91,429.40 Plymouth, MN Kuemper, Inc. 45,476.00 Bird Island, MN LaTour Construction 76,031.40 Maple Lake, MN Publication No. 2930, Advertisement for Bids, Letting No. 2, Projects 82 -03, 82 -04, 82 -05, 82 -06, 82 -07, 82 -08, 82 -09, 82 -10, 82 -11, 82 -15, 82 -16, and 82 -17, was read by Administrator Plotz. The following bids were then opened: Ryem's Excavating Kimball, MN Juul Contracting Co. _ Hutchinson, MN Gridor Construction, Inc. Plymouth, MN LaTour Construction Maple Lake, MN $130,858.93 8,414.00 - Addendum 102,516.45 - Includes Addendum of $5,600.00 133,962.45 - Includes Addendum of $7,700.00 121,344.75 - Includes Addendum of $7,353.00 Administrator Plotz read Publication No. 2931, Advertisement for Bids, Letting No. 3, Projects 82 -19, 82 -20, 82 -21, 82 -22, 82 -24, 82 -25, 82 -26, 82 -27, 82 -28, 82 -32, 82 -33, 82 -37, 82 -38 and 82 -48. The following bids were then opened: Wm. Mueller & Sons, Inc. $199,802.50 Hamburg, MN Aero Asphalt, Inc. 194,020.00 Hamel, MN Buffalo Bituminous, Inc. 148,222.50 Buffalo, MN W BID OPE`:ING JUNE 21, 1982 Publication No. 2932, Advertisement for Bids, Letting No. 4, Projects 82 -45 and 82 -46, was read by Administrator Plotz. The following bids were then opened: Juul Contracting Co. $22,785.50 Hutchinson, MN Gridor Construction, Inc. 39,191.40 Plymouth, MN LaTour Construction 36,218.00 Maple Lake, MN Administrator Plotz read Publication No. 2933, Advertisement for Bids, Letting No. 5, Project 82 -42. The following bids were then opened: Griffith Construction, Inc. $90,754.00 Olivia, MN Burress Construction Co., Inc. 60,877.80 Mora, MN F.A. Kelly 60,352.80 LeCenter, MN S.W. Hanson Construction Co. 55,250.00 Hutchinson, MN Concrete Curb Co. 60,142.10 Burnsville, MN Y.R. Sharp, Inc. 43,145.00 Osseo, MN Molden Concrete Construction 51,874.35 Benson, MN Juncewski Masonry 42,215.00 Silver Lake, MN Publication No. 2937, City of Hutchinson, Mowing of Weeds to Comply with City Ordi- nance No. 635:10 on Private Property, was read by Mr. Plotz. One bid was received and read: Jim's Garden Service Hutchinson, MN z -2- $30 /Hour 0 a. • B -D elr_11NC JUNE 21, 1982 Administrator Plotz read Publication No. 2938, Invitation for Bids, Repair of Old Armory Building. The one bid received was then opened. Krasen Plumbing & Heating Hutchinson, MN $35,100.00 - Mechanical Work The bids were referred to the City staff for review and recommendation to the City Council. There being no further business, the meeting adjourned at 2:30 P.M. -3- 0 0 Ml NIT" TES REGULAR MEETING - HUTCHIrSON CITY COUNCIL TUESDAY, JUNE 22, 1982 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruen - hagen and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Tim Maaland. 3. MINUTES The minutes of the Regular Meeting dated June 8, 1982 were approved as presented on a motion by Alderman Carls, seconded by Alderman Beatty and unanimously ap- proved. 4. PUBLIC HEARING None. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) COMMUNICATION FROM DORSEY LAW FIRM REGARDING LEGAL RESPONSIBILITY ON QUESTIONS CONCERNING TAX INCREMENT FINANCING AND INDUSTRIAL REVENUE BONDS - PRESENTED BY CITY ADMINISTRATOR PLOTZ City Administrator Plotz reported that subsequent to the June 8, 1982 City Council meeting some additional questions were raised pertaining to tax in- crement financing and industrial revenue bonds for referral to the Dorsey law firm. Therefore, on June 11, 1982 he sent a letter to the firm and requested an answer to the submitted questions for the June 22, 1982 City Council meeting. Since Mr. Mahoney had been on vacation, he was unable to respond at this time. Mr. Plotz then inquired if there were any other additional questions for the Dorsey firm to answer, and if so, to submit them to him. (b) CONSIDERATION OF REQUEST FOR .INCREASED RESIDENTIAL AND COMMERCIAL REFUSE RATES BY JULY 1, 1982 FROM JUNKER SANITATION Lengthy discussion occurred over the request for rate increase by Junker Sanitation when three members of the audience raised questions about refuse service within the City limits. 0� COUNCIL MINUTES JUNE 22, 1982 It was moved by Alderman Carls to defer action until the next City Council meeting, with Jim Junker present. Seconded by Alderman Mlinar, the motion unanimously carried. (c) CONSIDERATION OF REQUEST TO BLOCK OFF A SECTION OF MCLEOD AVENUE FOR AN AUCTION BY FAHEY SALES AGENCY INC. Following discussion, the motion was made by Alderman Carls to approve the request to block off a section of McLeod Avenue for an auction, based on Police Chief O'Borsky's recommendation. Motion seconded by Alderman Beatty and unanimously approved. (d) CONSIDERATION OF REQUEST FOR CITY ACCOUNTANT TO ATTEND TRAINING SESSION FOR ELECTION SUPERVISORS ON NNE 30, 1982 After discussion, Alderman Gruenhagen moved to approve the City Accountant to attend the training session for election supervisors. Seconded by Ald- erman Beatty, the motion carried unanimously. (e) CONSIDERATION OF CLAIM BY MARY LOU FUCHS FOR COMPENSATION FOR SEWER BACKUP • sewer system backup occurred when the power was lost at the sewer plant. • claim in the amount of $66.40 was filed against the City for lost time incurred by the Fuchs as a result of water backup in their house. Following discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to approve paying the claim of $66.40 to Mary Lou Fuchs. Motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR RANDY DEVRIES TO ATTEND MINNESOTA WASTEWATER OPERATORS ASSOCIATION INSTITUTE ON AUGUST 3 -5, 1982 After discussion, the motion was made by Alderman Mlinar to approve the re- quest. Upon second by Alderman Carls, the motion unanimously carried. (g) CONSIDERATION OF REQUEST FROM MILLPOND COMMUNITY PLAYERS FOR USE OF OLD FIRE HALL FOR (1) STORAGE (2) SET CONSTRUCTION AND (3) PRESENTATION OF PLAY, IN SUMMER 1982 Fire Marshal Field stated the old Fire Hall could not be used for a play since the big over -head doors did not meet the exiting requirements of the Fire Code. It was the general consensus of the Council that the building should be retained for City use. Alderman Gruenhagen made the motion to deny the request of the Millpond Com- munity Players and keep the old Fire Hall for City use. Seconded by Ald- erman Beatty, the motion carried unanimously. -2- • • Ll COL7:iCIL .T'.I:�UIES ,TUNE 22, 1982 0 (h) CONSIDERATION OF REQUEST BY TIM KRASEN FOR REPAIRS TO OAKWOOD LANE (BY APPEARANCE BEFORE COUNCIL) Mr. Tim Krasen distributed copies of a signed letter from the residents of Oakwood Lane requesting repairs to the damaged portion of said lane to enable application of a seal coat of C -SS1 road tar to control dust prob- lems. It was further understood the residents would be responsible for the application and cost of the seal coat. Following discussion, the motion was made by Alderman Mlinar to grant the request for repairs of Oakwood Lane, with the City responsible for the frost heave and the residents responsible for the cost of the seal coat application. Seconded by Alderman Beatty, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) CONSIDERATION OF ORDINANCE NO. 6/82 - AN ORDINANCE TO ALLOW PARKING ON THE EAST SIDE OF FRANKLIN STREET BETWEEN WASHINGTON AVENUE AND FIRST AVENUE SOUTHWEST (WEST SIDE OF OLD FIRE STATION) (TO BE PROVIDED BY CITY ATTORNEY) City Attorney Schaefer stated that in the City Ordinance Book, under Sec- tion 700:169.34, Subd. 10, it specifies parking restrictions within the area of a fire station. It was his opinion that when the fire station was moved to a new location, the restrictions for parking also relocated. Therefore, parking was no longer prohibited on the east side of Franklin Street, across from the old fire station, and the two -hour parking limit would apply. It was moved by Alderman Carls to direct the no parking restriction on the west side of Franklin Street across from the old fire station be removed. Seconded by Alderman Beatty, the motion unanimously carried. Fire Marshal Field was directed to investigate and prepare a report on the parking situation at the new Fire Hall for the next Council meeting. (b) CONSIDERATION OF RESOLUTION NO. 7195 - RESOLUTION TO PURCHASE Following discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution No. 7195 entitled Resolution to Purchase. Seconded by Alderman Beatty, the motion carried unanimously. (c) CONSIDERATION OF RESOLUTIONS NUMBERS 7141 THROUGH 7167 - RESOLUTIONS ORDERING PREPARATION OF ASSESSMENT ROLLS NUMBERS 125 THROUGH 151 Following a presentation by City Engineer Priebe, it was moved by Alderman Beatty to waive readings and adopt Resolutions Numbers 7141 through 7167 for Assessment Rolls Numbers 125 through 151, entitled Resolution Declaring 1911 COUNCIL ; 9INUTES JUNE 22, 1982 Cost to Be Assessed and Ordering Preparation of Proposed Assessment. The motion was seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF RESOLUTIONS NUMBERS 7168 THROUGH 7194 - RESOLUTIONS FOR HEARINGS ON PROPOSED ASSESSMENT ROLLS NUMBERS 125 THROUGH 151 It was recommended to hold a public hearing on the 1981 Assessment Rolls No. 125 through 151 on July 13, 1982 at 8:00 P.M. After discussion, it was moved by Alderman Beatty to set a public hearing on the 1981 Assessment Rolls for July 13, 1982 at 8:00 P.M. Motion unani- mously approved by second of Alderman Gruenhagen. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and car- ried unanimously, to waive readings and adopt Resolutions No. 7168 through 7194 entitled Resolution for Hearing on Proposed Assessment, Assessment Rolls No. 125 through 151. 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS (a) MINUTES OF PLANNING COMMISSION DATED MAY 18, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF SENIOR ADVISORY BOARD DATED APRIL 28, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MONTHLY FINANCIAL REPORT - MAY 1982 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF FIRST AVENUE SOUTHWEST, NEMITZ PROPERTY (DEFERRED JUNE 8, 1982) City Engineer Priebe requested to defer this item inasmuch as he had re- ceived the necessary information late today and had not discussed it with Mr. Art Benjamin, Jr. The motion was made by Alderman Gruenhagen to defer discussion to the next City Council meeting. Upon second by Alderman Beatty, the motion carried unanimously. -4- • • 9 CUUNCIL MINI -TES JUNE 22, 1982 9. NEW BUSINESS 0 (a) CONSIDERATION OF PURCHASE OF PORTABLE RADIOS AND POLICE SCANNER RADIO It was moved by Alderman Carls that based on a meeting held with the Police Chief and discussion concerning radios and a scanner, to approve the pur- chase of two Motorola HT -440 radios ($1,200 per unit) and a scanner ($145), with the money to come out of the contingency fund. Seconded by Alderman Beatty and unanimously approved. (b) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JACK KJOS, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Jack Kjos requested a Conditional Use Permit to allow the addition of a porch to the west side of his house to conform with the zoning. The exist- ing garage /use of land is non - conforming. Alderman Beatty moved to approve and waive reading and adopt Resolution No. 7196 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow the Addition of Porch to House. Alderman Gruenhagen seconded the motion, and it carried unanimously. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MR. HOVER - STEN/MR. CORNELL WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Duane Hoversten reported there were deferred assessments on the property, and the purchase would not be completed if the amount was too high. There- fore, he wished to defer action at this time. It was moved by Alderman Carls to defer this matter to the next Council meeting and to be provided with the assessment figures, with the interested parties to be notified prior to the next meeting. Alderman Mlinar seconded the motion, and it unanimously carried. (d) CONSIDERATION OF REQUEST SUBMITTED BY STAFF FOR AMENDMENT TO ZONING ORDINANCE N0. 464 It was the recommendation of the City staff and Planning Commission to amend Section 8: Zoning Districts and Zoning Map; Section 9: Tabulation - Dimensional Requirements for Zoning Districts and delete the entire Sec- tion 7.14: Mobile Home Park Requirements in the Zoning Ordinance No. 464. The addition of Districts R -4 and R -5 would allow for mobile homes and mo- bile home parks and establish districts giving specific regulations for same. Following discussion, the motion was made by Alderman Beatty to approve the findings of the Planning Commission to amend Ordinance No. 464 and to waive -5- JUNE 22, 1982 the first reading of Ordinance No. 7/82 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map, and set the second reading for July 13, 1982. Seconded by Alderman Mlinar, the motion unanimously carried. (e) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present requesting an extension of the payment period. It was moved by Alderman Beatty to accept staff recommendation to discon- tinue service at 12 :00 Noon on June 28, 1982, unless otherwise noted, for the following: Account No. 04- 0240 -0 -00, 04- 0290 -0 -00, 04- 0370 -2 -00, 04- 0375-4-00, 04- 0600 -1 -00, 04- 0625 -2 -00, 11- 1100 -2 -00, 11- 1160 -0 -00, 12 0170 -0 -00, 12- 0300 -4 -00, 12- 0415 -0 -00, 12- 1000 -2 -00, 12- 1710 -1 -00, 15 -. 0097 -0 -00, 15- 0142 -0 -00, 15- 0188 -0 -00, 16- 0560 -1 -00, and 40- 0086 -0 -00. Seconded by Alderman Gruenhagen, the motion carried unanimously. (f) CONSIDERATION OF AUTHORIZATION TO ADVERTISE FOR BIDS FOR LIGHTING SOUTHEAST AND SOUTHWEST FIELDS OF FRED ROBERTS PARK The Parks and Recreation Director, Bruce Ericson, reported on the signed project agreement from the Minnesota Department of Energy, Planning and Development, Parks and Recreation Grants Section for McDonald's Park, Phase II. The City will be receiving $40,125.00 in State funds, and it was re- quested to advertise for bids to light the southeast and southwest fields of Fred Roberts Park. After discussion, Alderman Beatty moved to approve advertising for light- ing at Fred Roberts Park. The motion was seconded by Alderman Mlinar and unanimously carried. (g) CONSIDERATION OF AUTHORIZATION TO ACCEPT LOW BID FOR RESURFACING HIGH SCHOOL TENNIS COURTS It was reported that the School District #423 opened bids on June 15, 1982 for tennis court resurfacing at the high school. The low bid for resurfacing was submitted by Tennis West of Minnetonka in the amount of $8,850.00. This will be a joint project, with a 50/50 split between the School District and the City of Hutchinson. It was recommended to accept the low bid. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to accept the $4,425.00 share for resurfacing the tennis courts at the high school. Motion unanimously approved. (h) OPTION FOR CONSIDERATION OF SCHEDULING TAX INCREMENT HEARING ON PARK SQUARE PROPERTIES, Ell MCCORMICK AND RON MCGRAW, PARTNERS, COMMONLY KNOWN AS THE S &L PROJECT (REQUESTED BY MAYOR DEMEYER) -6- • 0 CO'C : G:i'J.:;C1L 'ilINU'TES JU:QE 22, 1982 It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ac- cept the bid of $30.00 per hour by Jim's Garden Service to cut weeds with- in the City limits. Motion unanimously carried. Mr. Plotz stated the Airport Commission was waiting for direction from the City.Council to proceed with airport zoning. An early morning meet- ing will be scheduled to discuss this matter. The City's insurance for liability coverage will expire July 1, 1982, and the renewal rates have not been received. Therefore, it may be necessary to schedule a special meeting of the Council to act on this business. (b) COMMUNICATIONS FROM THE MAYOR Mayor DeMeyer reported the Hutchinson Utilities Commission had recommended the appointment of Dr. Thomas B. Lyke to replace Clinton Tracy on the Com- mission. He requested . ratification of said appointment by the Council. Alderman Gruenhagen moved to ratify the appointment of Dr. Thomas B. Lyke to the Hutchinson Utilities Commission. Seconded by Alderman Mlinar and unanimously approved. There were two AFS students who were in Hutchinson for the school year 1981 -82. The Mayor requested Council approval of a letter of recognition from the City of Hutchinson to be presented to them. The motion to approve the presentation of a letter of recognition to the two AFS students was made by Alderman Carls. Seconded by Alderman Beatty, the motion carried unanimously. (c) COMMUNICATIONS FROM THE CITY ENGINEER City Engineer Priebe requested a special City Council meeting to discuss the 1983 improvement projects. (d) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on some ideas gained from the Annual League of Cities Conference. He felt a Council Workshop should be established to review and implement these ideas. A date of July 13, 1982 at 1:00 P.M. was determined for the Workshop. (e) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the progress of the Old Armory issue. It was reported that bids were not available to determine repair costs. The motion was made by Alderman Beatty to authorize City staff to contact • 0 JUNE 22, 1982 contractors for proposals it carried unanimouslv. Alderman Gruenhagen seconded the motion, and Discussion was given to the crack in the floor of the Civic Arena on the north side of the building which was caused by frost heave. The Council instructed the City Administrator to have some builders examine the crack to see if there was a solution to the problem. (f) COMMUNICATIONS FROM DEVELOPER JIM MCCLURE Developer McClure requested that if a second hearing was necessary regard- ing tax increment financing, it be held prior to July 13, 1982. He stated he was anxious to meet a construction schedule. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds on a motion by Alderman Beatty, seconded by Alderman Gruenhagen, and car- ried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:05 P.M. upon a motion by Alderman Gruenhagen, seconded by Alderman Mlinar and unanimously car- ried. MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 29, 1982 The meeting was called to order by Vice -Mayor Gruenhagen at 7:00 A.M., with the following present: Alderman Ted Beatty, Alderman Mike Carls, and Alderman John Mlinar in addition to Vice -Mayor Kenneth Gruenhagen. Absent: Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Accountant Kenneth B. Merrill, City Engineer Marlow Priebe, and Dennis Potter of Madsen Insurance Agency. Kenneth Merrill and Dennis Potter reviewed the historical background of the City's insurance. Mr. Potter pointed out that there have been several major claims for the boiler coverage for Hutchinson Utilities, and furthermore, that the various insurance coverages are tied together as a package proposal to accept or reject. Mr. Potter recommended the City Council consider the additional coverages for City umbrella for a $5,000,000.00 limit, and police officers liability coverage for a $250,000/$500,000 limit. It was the consensus of the Council that the umbrella coverage was advantageous and the additional premium for the higher coverage was worthwhile. All City Council members felt that the additional police officers liability coverage, beyond what is provided with the general liability policy of the City was advantageous. The City Council felt that the premium for the umbrella coverage of $5,000,000.00 should be divided as the Utilities Commission would receive some benefit from this coverage in addition to the separate umbrella coverage that will be proposed to the Commission by the Madsen Agency. City Accountant Merrill was asked to contact the Utilities regarding this matter. Likewise, Dennis Potter will discuss the um- brella coverage with the Utilities. It was pointed out by Dennis Potter that the pollution control coverage is a re- sult of some new law changes. This quote is not available at this time; however, it will be submitted in the future. A motion was made by Alderman Carls, seconded by Alderman Mlinar, that the City's insurance coverage be contracted to the Madsen Insurance Agency based on the pro- posal made, including the $5,000,000.00 umbrella coverage and $250,000/$500,000 police officers liability coverage. Motion unanimously approved. The City Council also reviewed the status of health insurance coverage which is due August 1, 1982. Dennis Potter pointed out that last year there was a claims history of 200% in excess of the premium paid. However, the proposed rate increase would be 34% for renewal. Mr. Potter pointed out the School District's renewal rate was a 33% increase with a very good claims history. Therefore, it was his conclu- sion that it may not be in the best interest of the City to bid this insurance out. It was noted that last year the City did bid the health insurance and nevertheless had a substantial rate increase. After much discussion, it was the consensus of the ,�' COUvCIL iiTNUTES JUNE 29, 1982 City Council that they would not be bidding health insurance for 1982 -83; however, the renewal of the various employees insurances would be placed on the City Council Agenda of July 13, 1982 for consideration. Vice -Mayor Gruenhagen requested the City Administrator to schedule the annual /semi- annual meeting with the Utilities Commission /City Council. The City Council mem- bers will be contacted regarding the date. Vice -Mayor Gruenhagen and Alderman Carls stated there would be an up- coming meet- ing on Wednesday, August 25, 1982 for a joint meeting of the Hospital Board, Nursing Home Board, Senior Advisory Board, HRA Board, and City Council. The City Adminis- trator Plotz was requested to coordinate the notification of the meeting. The City Council decided to re- scbedule the meeting with the City Engineer to re- view the 1983 projects inasmuch as there was insufficient time to cover this topic. City Administrator will contact the City Council regarding the scheduling of a morn- ing meeting. The meeting was adjourned at 9:30 A.M. -2- MINUTES J iAL N :111, - HL'lCHiNSON CITY COUNCIL WEDNESDAY, JULY 7, 1982 The meeting was called to order by Mayor DeMeyer at 7:05 A.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman Kenneth Gruenhagen. Also present: City Admin- istrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Accountant Kenneth B. Merrill. City Engineer Priebe proceeded to present the 1983 proposed improvement projects and solicited any other streets and /or projects to include. Alderman Beatty requested the addition of street surfacing for Franklin Avenue from Second Avenue to Highway 15 at $168,000.00 projected cost; and the addition of Fair Avenue at a projected cost of $36,000.00. Alderman Carls stated that he had no additions at this time. However, he had no objections to adding projects for the purpose of holding public hearings. Alderman ,ninar made a motion, seconded by Alderman Carls, to request the City Engineer to prepare reports for all projects listed and proposed plus any other projects he deems worthy. Motion unanimously approved. The City Council discussed the concept of establishing an annual maintenance assess- ment for non - permanent streets. A motion was made by Alderman Carls, seconded by Alderman Mlinar, to direct the City Engineer to propose an assessment for mainten- ance cost on non - permanent streets using two approaches: 1) create a maintenance fund to improve all non - permanent streets; 2) to determine the cost of maintenance per individual streets. Motion unanimously approved. The City Council discussed a request by Dean O'Borsky to attend a meeting in Dela- ware July 11 -16. Based on the memorandum provided by Chief O'Borsky, there would be no cost to the City and only the use of the City vehicle was required. Actual cost for transportation (gas) would be reimbursed to the Police Chief by the State Association of Chiefs of Police. The motion was made by Alderman Mlinar, seconded by Alderman Carls, for Chief Dean O'Borsky to attend the meeting, based on the above understanding. Motion unanimously approved. The City Council reviewed the alternative dates to meet with the Utilities Commission. The date of Tuesday, July 13, 1982 was selected at 12:00 Noon. City Administrator Plotz stated he would try to coordinate the meeting in the Conference Room of the Hospital, with lunch provided through the Coffee Shop Auxiliary. The City Council discussed the topic of tax increment financing. Motion was made by Alderman Mlinar to direct the City Administrator to communicate with Attorney Mahoney for a July 13 meeting, with the possibility of him attending, and the asso- ciated cost; and also to have that on the agenda for the Thursday bid opening at 2:00 P.M. Motion seconded by Alderman Carls. Alderman Mlinar amended his motion for a special City Council meeting on Friday, July 9, 1982 at 7:00 A.M. Seconded ':�' J JLI i, 1982 by Alderman Carls. There was a roll call vote with Alderman Carls and Alderman Mlinar voting aye and Mayor DeMeyer voting nay. Motion carried. There being no further business, the meeting adjourned at 10:15 A.M. (Note: Alderman Beatty left the meeting at 9:00 A.M.) dL s s liNiL1TES SYEGI<':i <,EF.TI_ G - nL'' CHq Nkl N CITY COUNCIL WEDNESDAY, JULY 7, 1982 The meeting was called to order by Mayor DeMeyer at 7:05 A.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman Kenneth Gruenhagen. Also present: City Admin- istrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Accountant Kenneth B. Merrill. City Engineer Priebe proceeded to present the 1983 proposed improvement projects and solicited any other streets and /or projects to include. Alderman Beatty requested the addition of street surfacing for Franklin Avenue from Second Avenue to Highway 15 at $168,000.00 projected cost; and the addition of Fair Avenue at a projected cost of $36,000.00. Alderman Carls stated that he had no additions at this time. However, he had no objections to adding projects for the purpose of holding public hearings. Alderman Mlinar made a motion, seconded by Alderman Carls, to request the City Engineer to prepare reports for all projects listed and proposed plus any other projects he deems worthy. Motion unanimously approved. The City Council discussed the concept of establishing an annual maintenance assess- ment for non - permanent streets. A motion was made by Alderman Carls, seconded by Alderman Mlinar, to direct the City Engineer to propose an assessment for mainten- ance cost on non - permanent streets using two approaches: 1) create a maintenance fund to improve all non - permanent streets; 2) to determine the cost of maintenance per individual streets. Motion unanimously approved. The City Council discussed a request by Dean O'Borsky to attend a meeting in Dela- ware July 11 -16. Based on the memorandum provided by Chief O'Borsky, there would be no cost to the City and only the use of the City vehicle was required. Actual cost for transportation (gas) would be reimbursed to the Police Chief by the State Association of Chiefs of Police. The motion was made by Alderman Mlinar, seconded by Alderman Carls, for Chief Dean O'Borsky to attend the meeting, based on the above understanding. Motion unanimously approved. The City Council reviewed the alternative dates to meet with the Utilities Commission. The date of Tuesday, July 13, 1982 was selected at 12:00 Noon. City Administrator Plotz stated he would try to coordinate the meeting in the Conference Room of the Hospital, with lunch provided through the Coffee Shop Auxiliary. The City Council discussed the topic of tax increment financing. Motion was made by Alderman Mlinar to direct the City Administrator to communicate with Attorney Mahoney for a July 13 meeting, with the possibility of him attending, and the asso- ciated cost; and also to have that on the agenda for the Thursday bid opening at 2:00 P.M. Motion seconded by Alderman Carls. Alderman Mlinar amended his motion for a special City Council meeting on Friday, July 9, 1982 at 7:00 A.M. Seconded ,:�' COL`:•.._ :i: ?UT HS JULY 7, 198' by Alderman Carls. There was a roll call vote with Alderman Carls and Alderman Mlinar voting aye and Mayor DeMeyer voting nay. Motion carried. There being no further business, the meeting adjourned at 10:15 A.M. (Note: Alderman Beatty left the meeting at 9:00 A.M.) -2- NOTICE OF P131-IC HEAR-ING ON A PROPOSED PROJECT AND THE ISSUANCE OF INDUSTRIAL DEVELOPMENT REVENUE BONDS UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES, CHAPTER 474, AS AMENDED CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Minne- sota, will meet on July 13, 1982' at 8:00 o'clock P.M., at the City Hall, 37 Washing- ton Avenue West, in Hutchinson, Minnesota, for the purpose of conducting a public hearing on a proposal that the City issue revenue bonds, under the Municipal Indus- trial Development Act, Minnesota Statutes, Chapter 474, as amended, in order to finance the cost of a project. The proposed project will consist of the acquisi- tion, rehabilitation and renovation of the S & L Building located at the southeast corner of Main Street and First Avenue Southeast in the City (the Project) by Hutch- inson S & L Rehab, Limited Partnership, Minnesota limited partnership to be formed (the Partnership). The Project is to be leased by the partnership to various tenants. The estimated total amount of the proposed bond issue is $900,000. The bonds shall be limited obligations of the City, and the bonds and interest thereon shall be pay- able solely from the revenue pledged to the payment thereof, except that such bonds may be secured by a mortgage and other encumbrances on the Project. No holder of any such bonds shall ever have the right to compel any exercise of the taxing power of the City to pay the bonds or the interest thereon, nor to enforce payment against any property of the City, except the Project should the City even acquire title to it. A draft copy of the proposed application to the Minnesota Commissioner of Energy, Planning and Development for approval of the Project, together with all attachments and exhibits thereto, is available for public inspection at the office of the City Clerk, weekdays, between the hours of 9:00 A.M. and 5:00 P.M. All persons interested may appear and be heard at the time and place set forth above. Dated: June 23, 1982. BY ORDER OF THE CITY COUNCIL BY d4l City ler 0 0 DORSEY. `'ViNDHORST, HANNAFORD, WH!T.NEY& HALLADAY 2206 =PST e` ;11 P_ACF EAST MI L IS iAINNESGTA 55402 880W- FIRST',ATZONAL BANK BLDG 1612 3402600 50RING BJI_DI NG ST. PAUL. MINNESOTA 5510+ 6TH STREET KW 1612; 227 -8017 W45HINGTON. DC 20036 CABLE'. DOROW 20212962780 P.O. BOX 848 TELEX. 29 -0605 10001 424 2942 340 FIRST NATIONAL BANK BLDG. ROCHESTER, MINNESOTA 55903 TELECO PIER. (6121 3402868 312 FIRST NATIONAL BANK BLDG. (507)288 -3156 WAYZATA. MINNESOTA 55391 (612) 475-0373 201 DAVIDSON BLDG. B THIRD STREET NORTH GREAT FALLS, MONTANA 59401 1406) 727 -3632 Mr. Gary D. Plotz City Administrator City of Hutchinson 27 Washington Avenue Hutchinson, Minnesota Dear Gary: June 22, 1982 Ns 30 RUE LA BOETIE 75008 PARIS, FRANCE TEL (l) 562 -32 -50 JEROME P. GILLIGAN / (612) 340-2962 .�!/' ✓ J/ Z0' If West 55350 Re: Proposed $900,000 Commercial Development Revenue Note (Hutchinson S & L Rehab, Limited Partnership Project) City of Hutchinson Enclosed are five copies of drafts of the following documents relating to the proposed project referred to above: 1. Application to Commissioner of Energy, Planning and Development; 2. Form of Minutes of Public Hearing and Resolution Giving Preliminary Approval to Project; 3. Form of Comprehensive Statement underating how the project satisfies a public purpose under Minnesota Statutes, Chapter 474; and 4. Form of our opinion that the project constitutes a "project" under Minnesota Statutes, Chapter 474. c JUN f982 RECE VED Br— � L DORSEYa NiiiTNEY Mr. Gary D. Plotz June 22, 1982 Page Two Please review the enclosed documents to ensure that they conform to the City's expectations. If you have any questions or comments concerning this matter, please give me a call. Yours truly, erom P. Gi i an JPG:sdb Enclosures CC: James McClure 0 • CM- 0042`. -Dl This A;piicat cn r, s. be sut -fitted to the Co Inksioner in duplicate. S r -_ !':NNESOTA P�r:,"ING AND DEVELOPMENT c rcc C=RUCES .np ;14 ca t i on For A;prove; cf Municipa : ndustrial Revenue Bond Project Date July 13, 1982 To: Minnesota Department o` Energy, Planning and Development Business Services — 480 Cedar Street St. Paul, MN 55101 The governing body of Hutchinson , County of McLeod Minnesota, hereby applies to the Co, „issioner of the State of Minnesota, Department of Energy, Planning and Development, for approval of this community's proposed municipal Industrial Revenue Bond Issue, as required by Section 1, Subdivision 7, Chapter 474, Minnesota Statutes. We have entered into preliminary discussions with: Firm Hutchinson S & L Rehab, Limited Partnership ✓ Address _Highway 7 West, P.O. Box 248 City Hutchinson State Minnesota State of Incorporation a Minnesota limited partnership Attorney .B. Haas Address � $a, BUtM ing Y Hntrthinsnn, Minnesota Name of Proiect Hutchinson S & L Rehab,_ Limited Partnership This firm is engaged primarily in (nature of business): development and _ leasing of multi— tenant commercial building The funds received from the sale of the Industrial Revenue Bonds will be used to (general nature of project): Acquire, rehabilitate and renovate the S & L Building located in the City. It will be located in Hutchinson, Minnesota The total bond issue will be approximately $ 900,000 to be applied toward payment of costs now estimated as fol ows: Cost Item Land Acquisition and Site Development Construction Contracts Equipment Acquisition and Installation Architectural and Engineering Fees Legal Fees Interest during Construction Initial Bond Reserve Contingencies Bond Discount Other $ 160,000 Amount 665,000 200,000 23,000 10,000 34,000 23,000 It 1s DresEntlY estimE ted iha`_ co—nstruction Yall begin on or about July 15 , 1982 and will be completed on or about October 15 , 19987. 41hen completed, :.hEl'E 4;1 i1 be approximately 45 R —W lobs Crea:Ed b \' 1. prOjeCt at an annual - payrcll c? approximately S 600,000 bacec epon currently prevailing wages. The tentative term of the financing is 20 years, cormencing August i 1982 . The following exhibits are furnished with this application and are incorporated herein by reference: J.' An opinion of bond counsel that the proposal constitutes a project under Minnesota Stat., Chapter 474.02. 2. A copy of the city council resolution giving preliminary approval for the issuance of its revenue bonds. 3. A comprehensive statement by the municipality indicating how the project satisfies the public purpose of Minnesota Stat., Chapter 474.01. 4. A letter of intent to purchase the bond issue or a letter confirming the feasibility of the project from a financial standpoint. 5. A statement, signed by the principal representative of the issuing. authority, to the effect that upon entering into the revenue agreement, the information required by Minn. Stat., Ch. 474.01 Subd. 8 will be submitted to the Department of Energy, Planning and Development. 6. A statement, signed by the principal representative of the issuing authority, that the project does not include any property to be sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented or used as a permanent residence. 7. A statement, signed by the principal representative of the issuing authority, that a public hearing was conducted pursuant to Minn. Stat. 474.01 Subd.J,b. The statement shall include the date, time and place of the meeting and Oat all interested parties were afforded an opportunity to express their views. 8. A copy of the notice of publication of the public hearing. or appointed We the undersigned, are duly elected/representatives of Hutchinson + Minnesota, and solicit your approval of this project at your earliest convenience so that we may carry it to a final conclusion. Signed by: (Principal Officers or Representatives of Issuing Authority) .ayor City Clerk This approval shall not be deemed to be an approval by the Commissioner or the State of the feasibility of the project or the terms reyenueementexecuted or the bonds to be issued therefor. Date of Approval Commissioner Minnesota Department of Energy, Planning and Development 0 0 CEPTIFICATICN CF MINUTES RELATING TO i _n1, .. . E_CrMEI'T REVE1 ;JE S -i'DS Issuer: Citv of Hutchinson, Minnesota Governing Body: City Council Rind, date, time and place of meeting: A meeting, held on July 13, 1982, at o'clock .m., at Members present: Members absent: Documents Attached: Minutes of said meeting (pages): MINUTES OF PUBLIC HEARING ON PROPOSED PROJECT RESOLUTION NO. RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE COMMISSIONER OF ENERGY, PLANNING AND DEVELOPMENT FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of , 1982. (SEAL) Signature Gary D. Plotz City Clerk Name and Title The Mayor stated that this was the time and place fixed by Resolution No. of this Council, adopted on 1982, for a public hearing on the proposal that the City undertake and finance a Project to be undertaken by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership, pursuant to Minnesota Statutes, Chapter 474, as amended. The City Clerk presented an affidavit showing publication of the notice of the public hearing at least once not less than 15 nor more than 30 days prior to the date fixed for the public hearing, in the official newspaper of the City, which is a newspaper of general circulation throughout the City. The affidavit was examined, found to be satisfactory and ordered placed on file with the City Clerk. The Mayor then opened the meeting for the public hearing on the proposal to undertake and finance the Project. The purpose of the hearing was explained, the nature of the project and of the proposed revenue bonds were discussed, the draft copy of the Application to the Commissioner of Energy, Planning and Development with all attachments and exhibits were available, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the proposal to undertake and finance the Project, in response to which the following persons appeared, were recognized and made • • 0 0 statements, su,=.aries of which appear opposite their respective names: Name of Speaker Summary of Views After all persons who wished to do so had stated their views on the proposal, the Mayor declared the public hearing to be closed. After some discussion, motion for the following Resolution was made by Member -2- RESOLUTION NO. RESOLUTION GIVING PRELIMINARY APPROVAL TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; REFERRING THE PROPOSAL TO THE COMMISSIONER OF ENERGY, PLANNING AND DEVELOPMENT FOR APPROVAL; AND AUTHORIZING PREPARATION OF NECESSARY DOCUMENTS BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the Municipality), as follows: SECTION 1 Recitals and Findinqs 1.1. This Council has received a proposal that the Municipality finance a portion or all of the cost of a proposed project under Minnesota Statutes, Chapter 474 (the Act), consisting of the acquisition, rehabilitation and renovation of the S & L Building located at the corner of Main Street and First Avenue S. E. in the City (the Project) by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership, (the Partnership). The Project is to be leased by the Partnership to various tenants. 1.2. At a public hearing, duly noticed and held on July 13, 1982, in accordance with the Act, on the proposal to undertake and finance the Project, all parties who appeared at the hearing were given an opportunity to express their views with respect to the proposal to undertake and finance the Project. Based on such hearing and such other facts and circumstances as this Council deems relevant, this Council hereby finds, determines and declares as follows: (a) The welfare of the State of Minnesota requires active promotion, attraction, encouragement and development of economically sound industry and commerce through governmental acts to prevent, so far as possible, emergence of blighted lands and areas of chronic unemployment, and the State has encouraged local government units to act to prevent such economic deterioration. (b) The Project would further the general purposes contemplated and described in Section 474.01 of the Act. -3- 0 0 (c) ^ne existence of the Project would add to the tax base of the municipality, the County and School District in which the Project is located and would provide increased opportunities for employment for residents of the Municipality and surrounding area. (d) This Council has been advised by the Partnership that conventional, commercial financing to pay the cost of the Project is available only on a limited basis and at such high costs of borrowing that the economic feasibility of operating the Project would be significantly reduced, but that with the aid of municipal borrowing, and its resulting lower borrowing cost, the Project is economically more feasible. (e) The Municipality is authorized by the Act to issue its revenue bonds to finance capital projects consisting of properties used and useful in connection with a revenue producing enterprise, such as that of the Partnership, and the issuance of such bonds by the Municipality would be a substantial inducement to the Partnership to acquire and construct the Project. SECTION 2 Preliminary Approval of the Project 2.1. It is desirable for the Municipality to issue its revenue bonds under the provisions of the Act to finance the Project in the approximate amount of $900,000. 2.2. It is hereby determined to proceed with the Project and its financing and the Project is hereby given preliminary approval by the Municipality and the issuance of revenue bonds of the Municipality in such amount is hereby approved, subject to the approval of the Project by the Commissioner of Energy, Planning and Development, the fulfillment of such other conditions as the Municipality may require with respect to the issuance of its bonds in connection with the Project, and the mutual agreement of this Council and the Partnership as to the details of the bond issue and provisions for their payment. In all events, it is understood, however, that the bonds of the Municipality shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the Municipality, except the Project, and each bond, when, as and if issued, shall recite in substance that the bond, including interest thereon, is payable solely from the revenues received from the Project and property pledged to the payment thereof, and shall not constitute a debt of -4- the Municipality within the meaning of any constitutional or statuatory limitation. 2.3. The form of the Application to the Commissioner of Energy, Planning and Development, with attachments, is hereby approved, and the Mayor and City Clerk are authorized and directed to execute said documents in behalf of the Municipality. 2.4. In accordance with Section 474.10, Subdivision 7a of the Act, the Mayor and City Clerk are hereby authorized and directed to cause said Application to be submitted to the Commissioner of Energy, Planning and Development for approval of the Project. The Mayor, City Clerk, City Attorney and other officers, employees and agents of the Municipality are hereby authorized and directed to provide the Commissioner with any preliminary information the Commissioner may need for this purpose, and the City Attorney is authorized to initiate and assist in the preparation of such documents as may be appropriate to the Project, if it is approved by the Commissioner. SECTION 3 General 3.1. If the bonds are issued and sold, the Municipality will enter into a lease, sale or loan agreement or similar agreement satisfying the requirements of the Act (the Revenue Agreement) with the Partnership. The lease rentals, installment sale payments, loan payments or other amounts payable by the Partnership to the Municipality under the Revenue Agreement shall be sufficient to pay the principal, interest and redemption premium, if any, on the bonds as and when the same shall become due and payable. 3.2. The Partnership has agreed and it is hereby determined that any and all direct and indirect costs incurred by the Municipality in connection with this Project, whether or not the Project is carried to completion, and whether or not approved by the Commissioner of Energy, Planning and Development, and whether or not the Municipality by resolution authorizes the issuance of the bonds, will be paid by the Partnership upon request. 3.3. The Mayor and City Clerk are directed, if the bonds are issued and sold, thereafter to comply with the �— —5— • • 0 0 provisions of Minnesota Statutes, Section 474.01, Subdivision B. Attest: Adopted this day of City Clerk , 1982. ayor The motion for the adoption of the foregoing resolution was duly seconded by Member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon the resolution was declared duly passed and adopted and was signed by the Mayor whose signature was attested by the City Clerk. COMPREHENSIVE STATEMENT The undersigned, being the duly qualified and acting Mayor and City Clerk of the City of Hutchinson, Minnesota (the Municipality), certify that the City Council has been provided by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership, (the Partnership), with certain information concerning a proposed Project under the Minnesota Municipal Industrial Development Act, Minnesota Statutes, Chapter 474. On the basis of such information the City Council, by resolution adopted July 13, 1982, has given preliminary approval to the proposed Project and the financing thereof by the issuance of revenue bonds of the Municipality. The following are factors considered by the Council in determining to give preliminary approval to the Project: 1. The Project consists generally of: Acquisition, rehabilitation and renovation of the S & L Building Located at the southeast corner of Main Street and First Avenue S. E. in the City. 2. Bond Counsel is of the opinion that the Project constitutes a "project" within the meaning of Minnesota Statutes, Section 474.02, Subdivision la. 3. Based upon an estimated total Project cost of acquisition, construction and equipping of $1,088,000, it is the opinion of the City Council that the Project, • • 0 0 when completed, will add to the commercial tax base of the Municipality, the County and the School District in which the Project is located. 4. Representatives of the Partnership estimate that upon completion of the Project, approximately 45 persons will be employed full and part -time in the operation of the Project, which would provide increased employment opportunity for the residents of the Municipality and surrounding area. 5. Representatives of the Partnership estimate that the acquisition and construction of the Project will result in an annual payroll of approximately $600,000 based on wage rates currently in effect. The City Council believes that a substantial percentage of that payroll will be spent on housing, food and other goods and services in the Municipality and surrounding area, thus benefiting the local economy. The Municipality will provide the Minnesota Department of Economic Development with the information required by Minnesota Statutes, Section 474.01, subdivision 8, upon entering into a revenue agreement, as defined in the Act, with the Partnership. The Project does not include any property to be sold or affixed to or consumed in the production of property for sale, and does not include any housing facility to be rented or used as a permanent residence. -2- A public hearing on the proposal to undertake and finance the Project was conducted pursuant to Minnesota Statutes, Section 474.01, subdivision 7b, on July 13, 1982, at 8:00 o'clock p.m., at the City Hall, at which public hearing all interested parties were afforded an opportunity to express their views. or (SEAL) City Clerk -3- • • Mr. Michael Mulrooney, Director Department of Energy, Planning & Development Business & Community Development Division 480 Cedar, Hanover Building St. Paul, Minnesota 55101 Dear Mr. Mulrooney: We have reviewed a resolution adopted by the governing body of Hutchinson, Minnesota, on July 13, 1982, entitled "Resolution Giving Preliminary Approval to a Project Under the Municipal Industrial Development Act; Referring the Proposal to the Commissioner of Energy, Planning and Development for Approval and Authorizing the Preparation of Necessary Documents" relating to a proposal that the City issue its revenue bonds under Minnesota Statutes, Chapter 474, to finance, in whole or in part, a project to be owned by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership (the Partnership), and leased to various tenants. On the basis of our review of the resolution and preliminary discussions with representatives of the Partnership as to the nature of the project and the proposed financing, it is presently our opinion that the project constitutes a "project" within the meaning of Minnesota Statutes, Section 474.02, Subdivision la and that the municipality is authorized, assuming further proceedings are taken in accordance with the provisions of Chapter 474 and any other applicable law, to issue its revenue bonds as proposed by the resolution. Very truly yours, DORSEY & WHITNEY By Jerome P. Gilligan DOrSEYa WHITNEY 22X F:JS- EA Nv� PEA _ S. NNSAPOLIS. MINNESG7T 554D2 1612,3[0 -26D0 Cw5LE DOR . TELEX 29 -0605 TELECORIER. 1612 3x02669 , 1982 Mr. Michael Mulrooney, Director Department of Energy, Planning & Development Business & Community Development Division 480 Cedar, Hanover Building St. Paul, Minnesota 55101 Dear Mr. Mulrooney: We have reviewed a resolution adopted by the governing body of Hutchinson, Minnesota, on July 13, 1982, entitled "Resolution Giving Preliminary Approval to a Project Under the Municipal Industrial Development Act; Referring the Proposal to the Commissioner of Energy, Planning and Development for Approval and Authorizing the Preparation of Necessary Documents" relating to a proposal that the City issue its revenue bonds under Minnesota Statutes, Chapter 474, to finance, in whole or in part, a project to be owned by Hutchinson S & L Rehab, Limited Partnership, a Minnesota limited partnership (the Partnership), and leased to various tenants. On the basis of our review of the resolution and preliminary discussions with representatives of the Partnership as to the nature of the project and the proposed financing, it is presently our opinion that the project constitutes a "project" within the meaning of Minnesota Statutes, Section 474.02, Subdivision la and that the municipality is authorized, assuming further proceedings are taken in accordance with the provisions of Chapter 474 and any other applicable law, to issue its revenue bonds as proposed by the resolution. Very truly yours, DORSEY & WHITNEY By Jerome P. Gilligan (C; "2) 537 -5151 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 MEMORANDUM foRYOURI DATE: June 16, 1982 / (J NF�RMATION TO: MAYOR AND COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR -*-------------- ----------- - - - --- SUBJECT: INDUSTRIAL REVENUE BONDS - JIM 6 DICK MCCLURE As per the request of the Mayor, I am placing in writing the information that the city had at the time Jim and Dick McClure requested industrial revenue bonds. First, attached is a copy of the application for $900,000 in bonds (previously in the Council packet).. You may note that the limited partners were not mentioned within the application, therefore, I have contacted Attorney Jerry Gilligan of the Dorsey Law Firm. Attorney Gilligan stated that the application, itself, does not require the listing of the limited partners and it is not customary. Therefore, he stated the application does not have to be redone. Second, the mention of "limited partners" was made at the workshop on the SQL project and possibly at other times, however, it was not discussed in detail. Third, I would suggest that the City Attorney possibly explain how a "limited partnership" is generally established, in view of a 5% equity interest of the McClures. From information by prior conversation with Attorney Jim Schaefer, a limited partnership generally does not place the liabilities of the project on "limited" partners other than their equity investment. Furthermore, ,he stated that the general partnership can have a minority equity interest and .. accept the liabilities of the project, while maintaining the day -to -day operation and control of the project. Again, the City Attorney can further clarify "limited partnership." Fourth, the McClures and restaurant chain have provided financial statements to the city auditing firm, as per city council resolution policy (also attached). Past practice has been that this information has been supplied directly from the requester to the accounting firm. The purpose of this consultation with certified accountants is to determine whether or not the general partnership (Jim and Dick McClure) can handle the liabilities of the project. Again, if there needs to be any clarification on the "legality" of where the potential liabilities exist, I defer to Jim Schaefer. MEMORANDUM June 16, 1982 Page 2 Fifth, Gayle Wick has requested to know the names of the limited partners. I contacted Jim McClure on or about June 16th and he stated he would supply this information to the City Council at or immediately preceding the re -start of the Industrial Revenue Bond Hearings scheduled for July 13, 1982. Furthermore, Jim would provide the Council with a partnership agreement at that time, although it has not been drafted at the time of this phone call. Sixth, to assure the Mayor and Council that proper disclosure is being made, I have requested Attorney Jerry Gilligan to place in writing the disclosure requirements, if any. ' Seventh, irregardless of the legal ramifications, if any, Jim McClure has made it clear that this information will be provided to the Council at or precedent to the July 13 public hearing. attachments cc: Jim & Dick McClure Jim Schaefer, City Attorney Jerry Gilligan, Dorsey Law Firm. GP /hs 0 0 Since 1934 ��hiLLFR, t „i L.rR ,I A C, INC. G c NE F: A i C O 14-1 r A C T 0 R S F. 0. Box 248 H UT C HINSO N. MINNESOTA 5 5 3 5 0 July 9, 1982 City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 ATTN: Gary Plotz Dear Gary: In response to your memo of June 6, 1982, regarding your request to name the partners involved in the Hutchinson S & L Rehabilitation, Limited Partnership. Te! 587-3DO8 At this time, the partners are Dick McClure and myself. To further explain, this partnership has been formed for the sole purpose of the redevelopment of the former S & L building. This partnership is registered with the State of Minnesota and is available for public review at anytime. Also, according to the Partnership Agreement, we may add or delete partners and we will make this information available to the City as it happens. Gary, thank you for your time and if you have any questions or if questions are directed to you that you feel are best answered by myself, please don't hesitate to call or give my number to those people. Sincerely yours, i James M. McClure Vice- President JMM:ear Ti lomen Carrip:Jeli Rolando I & Lehne n_ na-dD C A 5 Campo*: C P A Crw: L R,�ndc 1, C P A Fbyd1 Lehne. CRA Der -.w D M..cGJI, C.P.A Fi o l Oce:. CRA Suite 300 Parkdale Four 5353 Gamble Drive Minneapolis MN 55416 (612)546 -0404. April 6, 1982 1�1s- 0 DI el-5 Mr. Gary Plotz City of Hutchinson �' {t, R !d✓RwCJ Hutchinson, Minnesota 55350 _ FOR YOUR INFORMATI Dear Gary: Per your request, I have examined the various financial documents forwart to me by the parties involved with the municipal industrial revenue bond project to develop and renovate the S S L Building in Hutchinson. This information consists of: 1. Miller, Miller, Miller b Mac, Inc. Corporate Financial Statements a. Year Ended March 31. 1980 (Reviewed) b. Year Ended March 31, 1980 (Reviewed) c. Nine Months Ended December 31, 1981 (Compiled) 2. Personal Financial Statements a. Richard L. and Margery McClure - March 1, 1982 b. James M. and Janet McClure - March 1, 1982 3. Building Projections and Value for the Period August - 1, — — 1982 to August 31, 1985. Based upon the information and projections forwarded to me, the project appears to be financially viable if the projections of cost and operation are accurate. I would recommend that either a sufficient down payment on the building be made or personal guarantees be obtained from the parties involved. Also. I would recommend that Miller, Miller and Mac, Inc. obta a contractor performance bond for the project. We have not audited, reviewed or compiled any of the financial informatio submitted to us and we have not examined any underlying documentation uss to prepare the financial information. We do not express any opinion as t the correctness of any of the financial information listed out in items 1 to 3 above. If you have any further questions, please feel free to contact me. Very truly yours. THORSEN, CAMPBELL, ROLANDO S LEHNE By CPA. Ro r J. Ocel RJO /kl Member of The American Group of CRK Firms with offices in principal cities Thorsen:' :..:. ,. Campbell;, Rolando & Lehne I' R,c+.,d :e T.h.a . C. PA. RoreiS Ca-pbeL. CT A. Cr,f. L Roavo. 1. C A noyd; L. *.w C.P.A Demme D McCJI, CRA poor:; Oml, CRA Suite 300 Parkdale Four 5353 Gamble Drive Minneapolis MN 55416 (612) 546 -0404 Mr. Gary Plotz city of Hutchinson Hutchinson, MN 55350 Dear Gary: a-n 4� l �A� May 18, 1982 68195t'L2 Per your request, I have examined the additional information forwarded to me by the parties involved with the proposed industrial revenue mortgage to develop and renovate the S & L Building in Hutchinson. This information consists of: 1. Application for Approval of Municipal Industrial Revenue Bond Project - Dated April 23, 1982 2. Restaurant Market Analysis for City of Hutchinson 3. Letter from Citizens Bank & Trust Co. to City of Hutchinson dated May 17, 1982 Based upon the additional information listed above, the project appears to be financially viable with the addition of the proposed restaurant. This letter should be read =in_ _conjunction with our letter -- of April 6, 1982 enumerating our observations for the original project. We have not audited, reviewed or compiled any of the financial information submitted to us and we have not examined any underlying documentation used to prepare this financial information. We do not express any opinion as to the correctness of any of the financial information listed out in items 1 to 3 above. If you have any further questions, please feel free to contact me. very truly yours, THORSiN, CAMPBELL, ROLANDO & LEHNE gy C.P.A. Roger J. Ocel Member of The American Group of C.P.A. Firms with offices in principal cities 1 1 i 0 �(612) 5 87 -5151 �M'y OF &ai1PE �,t��f `,. "id 37 WASHINGTON AVENUE NEST HUTCHINSON, MINN 55350 M E M o DATE: July 9, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: 1982 Assessment Rolls Inasmuch as, the bonds for the 1982 Improvement Projects have not been sold, the interest rate on the assessment rolls is not available. It, therefore, will be necessary to continue the hearings for said rolls until all data is available to pass resolutions adopting the rolls. Marlow V. Priebe Director of Engineering MVP /pv CC: Ken Merrill • L.J U rol! k9 HI N, C a DUANE E. DICKEY /Pros. PHONE 612 -587 -2911 105 - 2nd Ave. S W P.O. BOX 70 HUTCHINSON. MN 55350 July 13, 1982 City Council City of Hutchinson 37 Washington Avenue South Hutchinson, Minnesota 55350 Attention: Mayor James DeMeyer & Aldermen Kenneth Gruenhaaen, Ted Beatty, John Mlinar & Mike Carls K Re: Public Hearing /Improvement Project # 82 - 32-,t �� 3� Gentlemen: DuMax, Inc. developer of 13 lots known as Town & Country Estates, which is presently under construction as a total Townhouse Development Concept in the City of Hutchinson, requests of the City Council the opportunity to privately contract the bituminous street surfacing and appurtenances as so described in the above referenced improvement project. DuMax, Inc. has provided a quarantee that these street improvements in Town & - Country Estates will be provided as per City requirements at no additional cost to purchasers and escrowed the funds in a local bank.for this purpose. Thus, Inc. requests that this 1982 improvement project # 82 - 32nanin9luded in Assessment Roll # 147 & 148 be deleted from any further consideration by the City of Hutchinson. Yours truly, , l Duane E. Dickey, Pres. DED /m ��N r 6 HA 6 � utchinson Downtown � A �`�> Retail Association Hutchinson, Minnesota 55350 612 - 874 -6025 July 8, 1982 City Council City Hall 37 Washington Ave. West Hitchinson, MN 55350 Dear City Council, I wish to request the use of the sidewalks in the Downtown area to be used for store merchandise during Crazy Days on Wednesday, July 21. ibis is a yearly day -long event for merchants located in our community. We ask that approval be limited to those merchants using the sidewalk area in front of his own place of business, and that all other merchants not be permitted to set up and sell during this sale. Sincerely, Sandy Lennes, President Hutchinson Downtown Retail Association Ar 1W 19g'Z t wL 1 a; 9 ti Hutchinson Technology Incorporated July 13, 1982 Hutchinson City Council City Hall Hutchinson, MN 55350 Dear Sirs: 40 West Highland Park Hutchinson, Minnesota 55350 Telephone: (612) 587 -3797 Agreement between East Highland Park Drive residents and Hutchinson Technology Incorporated A meeting of the East Highland Park Drive residents and Hutchinson Technology Incorporated representatives was held at Hutchinson Technology on Monday, July 12 at 7 p.m. We discussed stopping through traffic on East Highland Park while assuring future public access to Hutchinson Technology property should we lose the lease that provides access now on West Highland Park Drive. The agreements are: 1) Put up a temporary 2) The barrier must be 3) The barrier must be 4) Design the barrier barrier, acceptable to the fire department, highly visible, so it cannot be easily removed. Everyone at the meeting was satisfied with the agreement and hopes the city council will cooperate. Sincerely, HUTCHINSON TECHNOLOGY INCORPORATED �/j �V �-- Wayne M. Fortun Vice President of Operations kj 0 To Ma ,:or James DeMeyer and City Council Members City of Hutchinson MN Gentlemen: El July 7, We, the undersigned residents of East Highland Park Drive, are concerned about the parking lot being constructed by Hutchinson Technology on their property adjoining East Highland Park Drive which is a dead end street. We respectfully request that Hutchinson Technology be instructed and required to erect a permanent gate with lock where their property joins said dead end street; and that employees of Hutchinson Technology not be allowed to use East Highland Park Drive as an entrance or exit to the parking lot being constructed. J Y- P, / r,4- (612) 587 -5151 CITY OF 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor And City Council FROM: Mark C. Schnobrich DATE: July 8, 1982 RE: Department of Natural Resources Log Scaling Session in Grand Rapids The Department of Natural Resources will be having a Log Scaling School in Grand Rapids on August 18, 19, and 20 of this year. I am re- questing permission to attend the 3 -day session. There is no charge for this schooling. Travel expenses and food -will be required, however, Lodging will be available from friends. The school will allow me to measure and scale logs cut from our dutch elm disease program. These scaled logs can then be let out for bid to local saw mills. This task was performed by Federal project personnel in 1979 and 1980. Revenues from this project have exceeded $1,300, which helps sustain our forestry program. 0 0 RESOLUTION NO. 7199 ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: THAT a $62,500.00 transfer from the Hutchinson Utilities Commission to the City of Hutchinson's General Fund is hereby accepted. Adopted by the City Council this 13th day of July, 1982. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 1 0 0 TO 14% WHEREAS, Grace Sanstead has zeAved the City weCe as a member and SecAetaxy ob the Pahk and Recheati.on Boated bon the past thurty -6i.ve (35) yecuca; WHEREAS, said Grace Sanstead has aeAved bai thbutty and dif i.gentZy giving ob heA time and ta.tenta towa.d the enhi.chment ob the City, NOW THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, deep appxeci.ati.on is heAeby expxessed to Grace Sanatead soh hen aboxe- mentioned zeAwlces and the ghattitude ob Hutchinson and the citizens thexeob is heheby expressed. Adopted by the City Councit this 13th day ob Juty, 1982. ATTEST: James G. DeMeyeA Mayon Fund. RESOLUTION NO. 7232 TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $10,000.00 is hereby transferred by the Liquor Store to the General Adopted by the City Council this 13th day of July, 1982. James G. DeMeyer Mayor ATTEST: Gary D. Plotz City Clerk 'c ?1i : 'j% -5151 f1UTlH �IA I'l -V OF N' UTChrINSON 3SN1 PdGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O DATE: July 1, 1982 TO: Mayor and City Council FROM: Building Official RE: June 1982 Building Report Attached is the June 1982 Report of Building Permits Issued and Local Public Construction. There was 1 Demolition Permit issued, 6 Mobile Home Installation Permits issued, and 57 Building Permits issued, for a total of 64 Permits issued, with a construction evaluation of $523,405.00. In addition, there were 6 Plumbing Permits issued, 2.Moving Permits issued, and 4 Sign Permits issued during the month. Homer Pittman Building Official HP /pv attachment r E .r, -- -- --- _- .— . -___� —�-- — permits issue ed JUNE 1962 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH r ce T:iE CENENSUS SJS iPlease correct any errors in name 0: address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 9 9999 085 8 81 26 - - 0 2730 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AYE WEST HUTCHINSON MN 55350 Has the geographic coverage of This permit system changed during This period? [0 No C] Yes - Explain in comments -- If no permits were issued during this period, enter (K) in box and return - Bureau of-the-Census _.. lease read the instructions before MAIL THIS form ❑ 1201 East Tenth Street completing form. For further help, COPY TO Jeffersonville, Ind. 47132 call collect (301) 763 -7244. Section I - NEW RESIDENTIAL HOUSE- PRIVATELY OWNED PUBLICLY OWNED KEEPING BUILDINGS AND Item No' - Number Valuation of Number - Valuation of MOBILE HOMES • HOMES ..:.. onstruction -.. construction Buildings Housing - 6 Buildings Housing u0Itts !Omit cents) a 22s (Omit cents) (a) (bl 1c) (d) (e) 7�I (g) - One- family houses; detached ' 101 2 2 175,524 One- family houses attached, each unit - - - - -- - separated from adjoining unit(s).by a wall that ex* from ground to roof 102 _ 1 2 _ 87,_000 _ Two- family buildings 103 1 2 92,280 Three- and four- family buildings - -- _- 104 .- - - - - - -- - -- - _...._ -_... l ' Five -or -more family buildings i 105 TOTAL (Sum of 101-105) 109 4 6 35.4,804 Mobile homes 112 6 1 6 - Section II - NEW RESIDENTIAL MON. PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING INom Number Valuation of Number Valuation of !- - BUILDINGS - " -- Buildings Rooms oonstructian� (Omit cents) construction (Omit cents) Buildin s g Rooms (a) (b) (c) - _ - (d) _ -_ ... (e) (f) IS) Hotels, motels, and tourist cabins intended for transient accommodations 213 Other norihousekeeping shelter 214 .Section III - NEW NONRESIDENTIAL I PRIVATELY OWNED :. PUBLICLY OWNED BUILDINGS Item No. - -_-. r Number Valuation of Number - -__ Valuation of ; Buildings ousing units ' .. - construction: (Omir cents) ousmg construction Buildings units (Omit cents) - (a) (b) (c) - , (d) (e) - (f) - (g) Amusement and recreational buildings- 3181 - - - Churches and other religious buildin s 319 - -- -- Industrial buildings 320 - - Far-king garages (open to general public) 321 - - - Service stations and repair garages 322` Hospitals and other institutional buildings 323 ar.� " _- - Office, bank, and professional buildings 324 '✓=n- - - -- 'ajvsta�` - - Public works and utilities buildings 325 Schools and other educational buildings 326 �� ,'" - - _''�'._7 A - - Stores and other mercantile buildings - 327 - -- - - -- Other nonresidential buildings 328 3 2,151 Structures other than buildings 329 8 5,950 Section, IV - ADDITIONS AND -AL .ERATIOMS E - Andncrease 4n the number�of housing } N= units (in thehousing units column, o` N enter only the number of additional -z; units)- __ --'- - 433 v °m r m N No change in the number of - -... housing units 434 - - 35 — 54 - -- --- - — — - oA decrease in the number of housing m units (in the housing units column, �. enter only the number of decreased. m units) 435 Residential garages and carports (attached:and detached) 436 2 8,200 All otherbuildin ;° s -ind' Structures # z. 43 + 8.700 1 89,218 PLEASE CONTINUE ON REVERSE SIDE Section V - CONVERSIONS PRIVATELY phN ED WW I PUBLICLY OWNED Number I _ y.,,,,ucn ,, Number Valuation of I Ite� Buildings Housing g No. cc1,strLct�on Bu,Idingsl H051'sg rG <t cents' construcbon (Omrr cents units (a) (b) 1c) Id) le) If) (g) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI - DEMOLITIONS AND RAZING OF BUILDINGS One- family buildings attached s *f and detached 645 1 1 AZI Two - family buildings 646 4-4, s ;E Three- and four - family buildings 647 Five -or -more Tamil buildings y 648 Va All other buildings and structures 649 Section VII - ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections 1 through V. Item No. from - Description - Name and address of r - Ownership Mark Ownership Valuation of construction Number of umber - housing Number -_ of Sec. _. - owner or builder - one (Omit cents) units buildings I -V la) _. _ (b) (c) (d) (e) (0 (g) Kind of building - �.. _.'J - :. - - __. __..._. _. ... __.. ._. Private ... .. _. ----- --------------------- Siteaddress - ------------- - - - - - -- C] Public .__.. _. is Kind of building ------ ----- -- -- - ----- ❑Private Si- --------------------------------------------- te address - - _ _:. .. - ._ - ❑ Public Kind of building - - -- - -- .. --- __ -- -- __ ---- E-] Private - Site address ------------------------ ❑Public -. Hind of building - . - -- - -- - - - - -- ---- -- ----- - ----- E] Private . - ----- ------ - --- -- Site address _________________ ._. _.__.. ____ __ ❑PubiiE Kind of building --- _ .._... - - - - ❑ Private _ t--- -------- - - ---- Sieaddress - _______________________ ❑Public _ Kind of building _. ..., -_.._ ----- -------- -- -- - - - -- ❑ Private . _ ------- --- -- -- - - -- -- _ Site address __. -_ -- .___„ - -__ ____- - ___ - -- Public ❑, Kind of building - - - -- - -- - -- - - - - - -� -- ❑Private .. -:... Site address -., ..... _. _... _ _ - -___ -_ ❑Public_ Kmd of building _..... ___._._......._:..- _ :.. _. ------------------------ E] Private '. ;...; ,.. ._ _... _ .. Site address - _ -° - - ---- --- - --- _.. -, - --- ❑Pub11c' Kind of building ... ------- -- --- -- ----- =-- El Private __ ------------------ Siteaddress ------- 1 -------- - - - - -I -- E] Public - Comments 329 -'Driveways & Slabs _$1.200 $4,,750 - - Fences , Name of person to contact regardingt Mis report Telephone Area code 612 - Number _ .__ 587- 5151 Extension i 210; - • = - ._Homer Pittman = Tine _. _ _ -, . - - Btng Official+ "' FORM C -404 A74-01) 64 Permits /$523,405.00 F.v,aluation 0 BURNS MANOR i,171,'ICTPr1 i uR y:13 riOP i:lnute5 - 982 The Board of Directors for Burns :.anor ;dunicipal Nursing o.me met Thursday, :day 20, 1982, at Burns Hanor, 12:00 noon, President Leslie Linder presiding. All members were present except .'ike Carls and Eldred 111iller. The minutes of the previous meeting were approved as presented. A motion to approve the minutes was made by Larry Graf, seconded by Gloria Dansereau. Motion carried. A motion was made by Keith Duehn, seconded by Esther Kuehl, to approve the bills as presented, also the refund of 885.24 for the Amy Reiner Estate, a copy of which is attached to the minutes on file and made a part thereof. Motion carried. David Jensen, Financial Advisor discussed Rule 49 reimbursement and the effect it will have on Burns Manors' operation. Joint meeting of hospital board and Burns Manor board will be June 23, 1982, 7:00 P.M., at the hospital meeting room. The administrator reported on activities for Nursing Home Week; Mother's Day Tea and Volunteer Day. Bond Payment: 811,205.00 is to be paid the City of Hutchinson on 7- 1 -82.• A motion was made by Larry Graf, seconded by Gloria Dansereau, to order influenza vacine for employees. The vacine will be offered free to the employees. Motion passed. The administrator will request the City Attorney, James Schaeffer to write a letter to parties concerning Case # 409. There being no further business, a motion by Larry Graf, seconded by Esther Kuehl, meeting adjourned. Motion carried. Burns Manor Board of Directors will meet Thursday, June 17, 1982 at noon. ATTEST: Leslie Linder, President HUTCHINSO;: HOSPITAL SPECIAL BOARD OF DIRECTORS MEETING- 3/13/82 6:30 PM - Velvet Coach Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee. Absent: Dave Doelger, Trustee; Dr. George Gordon, Chief of Staff. Others Present: Philip G. Graves, Administrator; William O'Brien, Secretary of Medical Staff; Dr. Cris Remucal, Past Chief of Staff; Rosemary Balke; William Mullan; Dolores Goebel; Helen Gruenhagen; Kathy Fogg; Sue O'Brien, Linda Remucal. The meeting was called to order, following dinner, at 7:30 PM by President Balke. The special meeting was called by the board of directors in order that board members, medical staff members, and the city council could show their appreciation to Dr. Cris Remucal for his two years of service as Chief of Staff representative on the hospital board. Dr. Remucal's term expired in January of this year. Appreciation awards were presented, along with the thanks from the people of Hutchinson for his dedication while serving in the capacity as Chief of Staff of Hutchinson Community Hospital. Following the presentations, President Balke declared the meeting adjourned The meeting was adjourned at 9:00 PM. Respectfully submitted, Philip es Norah Mullan Adminis rator Secretary PGG /NH:lh / —e,, 0 0 It HUIC11I ,S0N COPEILFNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - March 16, 1982 5:15 PM - Small Conference Room Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee Absent: Dave Doelger, Trustee; Dr. George Gordon, Chief of Staff Others Present: Philip G. Graves, Administrator; W. H. Rosenow, Assistant Administrator; Dr. William O'Brien The meeting was called to order by President Balke at 5:45 PM. Minutes of Past Meetings. Motion was made by Fogg to accept the minutes of the regular board meeting of February 16, 1982. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Medical staff meeting minutes were presented by Dr. O'Brien. No unusual comments were made. New Business A. Mental Health Unit Contract. An agreement between Hutchinson Community Hospital and West Central Community Service Center was presented. -- The agreement outlines the conditions by which the hospital and West Central will jointly provide professional services to the Mental Health Unit. Following discussion: Motion was made by Goebel to approve the contract between Hutchinson Community Hospital and West Central Community Service Center of Willmar, Minnesota, per attached agreement. Motion was seconded by Gruenhagen. All were in favor. Motion passed. B. Alice Rath Case. The board reviewed correspondence from Jim Schaefer and St. Paul Fire and Marine Co. regarding the Alice Rath case. Following discussion: Motion was made by Fogg to pursue the matter until its judicial completion in order to collect the hospital bill and appropriate damages. Motion was seconded by Gruenhagen. All were in favor. Motion passed. C. Medical Staff Appointments and Reappointments. Staff applications were presented. The reappointment of Dr. Elmer Lippmann, Jr., to the consulting medical staff and the appointment of Dr. Paul Gannon to the consulting medical staff and the appointment of Dr. Dan Carlson to the consulting dental staff were considered. Following discussion: Motion was made by Gruenhagen to reappoint Dr. Elmer Lippmann, Jr. to the consulting medical staff, to appoint Dr. Paul Gannon to the consulting medical staff and Dr. Dan Carlson to the consulting dental staff. Motion was seconded by Fogg. All were in favor. Motion passed. V Regular Board of Directors Meeting - 3/16/82 Page Two D. Bv2aws Arendaent. An amendment to the Medical Star: Bylaws regarding physician involvement in the Mental Health Unit and sub -acute detox services was considered. Following discussion: Motion was made by Mullan to accept the bylaws amendment change for physician involvement on the Mental Health Unit and sub -acute detox service. Motion was seconded by Goebel. All were in favor. Motion passed. E. Operating Room Table Purchase. The board of directors was appraised of a recent donation from the hospital auxiliary in the amount of $19,025.00 for the purchase of an orthopedic operating table. Following discussion; Motion was made by Goebel to accept the restricted donation from the hospital auxiliary for the purchase of an orthopedic operating table in the amount of $19,025.00. Motion was seconded by Ewald. All were in favor. Motion passed. F. Old Armory. The board was appraised of a recent decision the City Council had made regarding the closing of the Old Armory. It was explained that an alternative location for the hospital auxiliary Thrift Shop is presently being explored. G. Special Meeting with Glencoe. A letter was presented and discussed from the. Glencoe Hospital regarding a special trustee education seminar being conducted in Glencoe on April 29. Board members were encouraged to attend. H. Rate Review. A recent decision from the rate review board of the Minnesota Hospital Association was received -and discussed. Charges and costs of services at Hutchinson Community Hospital compare favorably to the peer group. I. Second Annual Hospital Trustee Mini - Conference. A brochure for a hospital trustee conference to be conducted in Minneapolis was presented and discussed. It was the consensus of opinion to allow as many board members to attend as possible. Registration for the conference is to be $75.00 for each registrant. Registration fee is to be payable from the hospital general fund. J. Orthopedic Surgeon. The hospital board considered a request from the Medical Center concerning a possible financial subsidy for additional training for an orthopedic surgeon who is considering practice in Hutchinson. Following discussion: Motion was made by Fogg to direct the Administrator to inform the Medical Center that the Governing Board is highly supportive of a surgeon with special interest in orthopedics and that the hospital would consider a financial subsidy, if necessary, for additional training for the prospective candidate. Exact financial subsidy is yet to be determined. Motion was seconded by Gruenhagen. All were in favor. Motion passed. 0 (01- Regular Board of Directs Meeting - 3/16/82 "page Three R. Abortion Issue. The beard of directors was appraised of recent concerns expressed by members of tha.Lchinson community regarding termination of pregnancies at the local hospital. The handout, regarding legal liabilities in performing abortions at community hospitals, was discussed. L. Transportation Vehicle for Sub -Acute Detox. The board of directors was appraised of the need to have a hospital transporation vehicle in order to meet the needs of the sub -acute detox patient. Following discussion: Motion was made by Goebel to authorize the hospital administrator to purchase a transportation vehicle for hospital use at a cost not to exceed $3,000.00. Motion was seconded by Fogg. All were in favor. Motion passed. M. Joint Meeting With Burns Manor Board. A joint meeting with the hospital Burns Manor board was discussed. It was the consensus of the board that this would be extremely worthwhile. The item will be placed on the next board meeting agenda for further discussion and decision. Statistical Report. Graves reported to the board the recent slump in the hospital census. It is apparent that the decrease in the medical census and ancillary service areas is due to the decrease in surgical admissions. Accounts Payable. Motion was made by Mullan to approve and authorize for payment the attached listing of accounts payable and cash disbursements in the amount of $426,234.41. -- Motion was seconded by Ewald. All were in favor. Motion passed. Financial Statements.- The financial statements were presented. It was reported that the hospital's revenue is under budget by approximately $134,000.00._ Expenses are also under budget by approximately $108,000.00. The year -to -date financial gain was reported to be $26,820.00. Director of Mental Health Unit Report. The Mental Health Unit report was presented. The declining ratio of McLeod County patients to total patients was discussed. Director of Nursing Report. The nursing report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The auxiliary meeting minutes were presented. No unusual comments were made. Other Business A. Hospitalization Acknowledgement. - The board recognized the hospitalization of one of the active staff physicians. Following discussion: Motion was made by Ewald to establish a policy for the hospital to send a plant and appropriate card to any active staff physician of Hutchinson Community Hospital who is hospitalized for the treatment of illness or injury. Motion was seconded by Fogg. All were in favor. Motion passed. l_�l 0 1 Regular Board of Directors Meeting - 3/16/82 Page Four Adjournment. ?Motion was made by Ewald to adjourn the meeting seconded by Mullan. All were in favor. Motion passed. Meeting was adjourned at 8:35 PM. Respectfully submitted, Philip }G. Graves Administrator PGG / NM: lh Norah Mullan Secretary Motion was • ( 411 HUTCHINSON CO."DWNITY HOSPITAL REGULAR BOARD OF DIRECTORS Mt&ING - April 20 1982 5:20 PM - Small Conference Room 0 Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Virgil Goebel, Trustee; Ken Gruenhagen, Trustee; Buell Fogg, Trustee; Dave Doelger, Trustee Absent: George Gordon, Chief of Staff Others Present: Philip G. Graves, Administrator; W. A. Rosenow, Assistant Administrator A Wellness movie on smoking was shown to the board members before the start of the regular meeting. The meeting was called to order by President Balke at 5:50 PM. Minutes of Past Meetings. Motion was made by Mullan to accept the minutes of the regular board meeting of March 16 and special meeting of March 13, 1982. Motion was seconded by Goebel. All were in favor. Motion passed. Medical Staff Meeting Minutes. Medical staff meeting minutes were presented and discussed. No unusual comments were made. Old Business A. Detox Vehicle. The purchase of a detox vehicle was discussed. Graves had polled the board previously to inform them that the purchase price was greater than the amount previously authorized. Following discussion: Motion was made by Fogg to amend the previous motion for the purchase of a detox transportation vehicle from $3,000 to $3,595.00. Motion was seconded by Gruenhagen. All were in favor. Motion passed. New Business A. Medical Office Building Account. The hospital board was appraised of a recent meeting with the city attorney and hospital auditor regarding the "closing out" of the Medical Office Building project account. Approximately $12,500 of funds were used to construct a multi - specialty suite in the basement of the hospital. It was the recommendation of the city attorney and auditor to transfer those funds back to the Medical Office Building account because it was apparent the majority of the use of the suite is by and for the hospital. Following discussion: Motion was made by Doelger to reimburse the Medical Office Building Construction Account for future development funds expended on the multi- specialty suite and to transfer the remaining construction account fund balances into the Medical Office Building Bond Reserve Account per recommendation of Jim Schaefer, City Attorney, and Floye Lehne, hospital auditor. Motion was seconded by Ewald. All were in favor. Motion passed. 7 -o"o B. Ncw Thrift Shop. The hospital board was appraised of the location of the new Hospital Auxiliary Thrift Shop. A lease arrangement was prepared by Allen Schramm and reviewed by the City Attorney. Because the Auxiliary is a department of the hospital, it would be necessary for the hospital board to authorize a lease agreement. Following discussion: Motion was made by Gruenhagen to enter into a lease agreement with the Schramm family per attached agreement. Motion was seconded by Fogg. All were in favor. Motion passed. C. Meeting with Burns Manor. A letter was presented from the administrator of Burns Manor Nursing Home inviting the hospital board and medical staff to meet iointly with the Burns Manor board to discuss a future building project. Following discussion: Motion was made by Goebel to accept the invitation to meet with the Burns Manor board to discuss the need for additional skilled nursing beds. Motion was seconded by Doelger. All were in favor. Motion passed. D. Hospital Promotions. The board was appraised of the recent promotions, of Linda Ziemer to Personnel Assistant and Carolyn Decker to Laundry Department Head (in addition to hospital dietitian). E. Wellness Program. A handout from the newly developed hospital wellness program was distributed and discussed. The idea and concept were well received and hospital staff was encouraged to continue with the implementation stages. F. Ancher Nelsen Report. Graves appraised the board of Ancher Nelsen's willingness to meet with the hospital board for an update regarding controversies between West Central Community Service Center and McLeod' County ' -A dinner invitation will be extended to Ancher for the May meeting. G. Trustee Mini Conference. A trustee education conference in Minneapolis was discussed. Four trustees will be attending. H. Glencoe Trustee Meeting. A meeting with ten hospital trustee groups will be held at Glencoe Hospital on Thursday, April 29, at 7:30 PM. Trustees were encouraged to attend. I. National Hospital Week. The board was appraised of National Hospital Week being held May 9 -15. Activities for the week were outlined and discussed. J. First Quarter Objectives Progress Report. The first quarter institutional objectives progress report was distributed and discussed. No unusual comments were made. Statistical Report. The statistical report was presented by Graves. The major reason for decrease in census was due to surgical admissions. A slight increase appears in the obstetrical admissions. t C ,. Accounts Pavcble. Motion was made by Fogg to approve and authorize for patiment the attached listing of accounts payable and cash disbursements in the amount of $580, 185.29.%'�'*`Moflon was 'seeMl ded by Ewald. All were in favor. Motion passed. Financial Statements. The financial statements were presented. The revenue over expense ratio appears to be satisfactory in spite of the lower -than- expected census. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Services Report. The report was presented. Robyn Erickson, RN, was hired to fill the Education Coordinator position previously occupied by Cindy Thompson. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Other Business A. Rate Review Letter. The board received a letter from the hospital staff regarding the final determination of the rate review. The hospital expenses and corresponding rate structure compared very favorably when compared to the hospital peer group. The room rates and ancillary charges were unanimously approved by the rate review panel. B. Rental of Land to Employees. Graves presented a request to the board that would allow the hospital to rent the land located immediately east of the hospital to employees. This arrangement would be so that employees could raise a "cash crop" and utilize the net proceeds to assist in financing meals for employees at the hospital Christmas party. Following discussion: Motion was made by Ewald to authorize the hospital administrator to allow the hospital employees to raise a "cash crop" on the east property of the hospital grounds. The net proceeds will be applied to reduce meal cost at the hospital Christmas party. The hospital administrator was further directed to seek a legal opinion and rgceive satisfactory approval before implementation of the directive. Motion was seconded by Goebel. The vote was six yea's, no nay's, one abstention. C. Myron Floren Concert. The hospital board was appraised of the hospital Auxiliary's desire to bring Myron Floren and a 12 -piece orchestra to Hutchinson for a benefit concert this summer. Dori Johnson, Auxiliary President, will present further details at the next hospital board meeting. D. Silver Awards for Long -Term Employees. Graves appraised the board of the awards presentation to be held at 2:30 PM on Friday, May 14. Some concern was expressed about special awards for long -term employees. Following discussion: It was the concensus of opinion of the board members present that the hospital should use the 1 oz. silver bars, recently reclaimed from old hospital x -ray film, for special awards for long -term employees. The hospital administrator was authorized to develop �sJ. 4 • t (D) and implement a policy that would allow for 1 oz. silver bars to be distributed on a fair and equitable basis to long -term employees. Adjournment. Motion was made by Mullan to adjourn the meeting. Motion was seconded by Fogg. All were in favor. Motion passed. Meeting was adjourned at 7:55 PM. Respectfully submitted, i Philip G. Graves Administrator PGG /NM:lh E Norah Mullan Secretary a HU'I'C'Hli:SON CO;24UNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING May 18, 1982 5:30 PM - Small Conference Room Present: Rolly Balke, President; Joan Ewald, Vice President; Norah Mullan, Secretary; Ken Gruenhagen, Trustee; Dr. George Gordon, Chief of Staff Absent: Virgil Goebel, Trustee; Buell Fogg, Trustee; Dave Doelger, Trustee Others Present: Philip G. Graves, Administrator; W. H. Rosenow, Assistant Administrator; Ancher Nelsen; Howard Christensen, McLeod County Board Member; Milo Wacker, McLeod County Board Member A presentation was made by Ancher Nelsen regarding findings and recommendations of a special task force appointed by West Central Community Service Center of Willmar, MN. The purpose of the task force was to explore alternative ways that West Central Community Service Center would deal with non - contracting counties. Many concerns were expressed from commissioners and hospital board members regarding the issues between the Center and McLeod County. McLeod County is still "open" for future negotiations with the Center. McLeod County board members stated that certain issues regarding information, services, and cost must be resolved to the satisfaction of the county before a contract with the Center is possible. Concerns were also expressed-by the hospital regarding the importance of resolving the issue with the Center in order_ to maintain a good patient census in the Mental Health Unit and, consequently, have a financially viable unit. The meeting was called -to order by President Balke at 7:25 PM. Minutes of Past Meetings. Motion was made by Ewald to accept the minutes of the regular board meeting of April 20. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Medical Staff Meeting Minutes. Dr. Gordon presented the Medical Staff meeting minutes. No unusual comments were made. New Business A. Myron Floren Concert. Graves presented a request from the Hospital Auxiliary to enter into a contract with Myron Floren and orchestra. The proceeds from the 1 -hour show and 2 -hour dance will be used to purchase hospital equipment. Following discussion: Motion was made by Gruenhagen to authorize the hospital administrator to sign the agreement between the hospital and Myron Floren for a 1 -hour concert and 2 -hour dance to be held June 25. Motion was seconded by Ewald. All were in favor. Motion passed. 7 -d,Q) Regular Huard ':eeting `;mutes - 'fay 181 19S2 Page Two E.arescore and Cautery Purchase. Graves -orusented a capital expenditure request for the purchase of a laparoscope and cautery machine. Following discussion: Motion was made by Mullan to authorize the hospital administrator to purchase a laparoscope and electrocautery machine in the amount of $7,637.00 from Davol Company. Motion was seconded by Ewald. All were in favor. Motion passed. C. Medical Explorer Post. Graves presented the plan to combine the Candy Stripers and Medical Explorer Post into one organization. He explained that bylaws for the organization were presently being drafted. Representatives from the Candy Stripers and the Medical Explorer Post were very much in favor of combining the two groups. The consensus of the board was to continue pursuing this worthwhile endeavor. D. Medical Students. A recommendation from the Executive Committee of the Medical Staff regarding approval of three new medical students for the Emergency Room was presented. Following discussion: Motion was made by Ewald to hire David Elvig, Basil LeBlanc, and Paul Rose], senior medical students, for a one -year period of time.to work with the Medical Staff on weekends in the hospital emergency room. Motion was seconded by Gruenhagen. All were in favor. Motion passed. E. Medical Staff Reappointment. A recommendation was received from the Executive Committee of the Medical Staff regarding the reappointment of Dr. David Weinberg. Following discussion: Motion was made by Gruenhagen to reappoint Dr. David Weinberg to the consulting medical staff for the- remaining medical staff year. Motion was seconded by Ewald. All were in favor. Motion passed. F. Burns Manor Joint Meeting. A date for a joint meeting with the Burns Manor board was discussed. Following discussion: Motion was made by Gruenhagen to invite the Burns Manor board for a joint meeting June 23, 1982, at 7:00 PM. Motion was seconded by Mullan. All were in favor. Motion passed. G. Child Care Center. Graves presented progress on the institutional objective this year regarding planning and researching a child care center for hospital employees. No specific plan was presented at this time. The item will be deferred until a later board meeting when a specific action plan has been developed. H. Norma Schepers' Recognition. Graves appraised the board of the upcoming annual banquet for Candy Striper recognition. A special recognition award for Norma Schepers, Candy Striper Coordinator, was considered for her many hours of volunteer time toward this program. Following discussion: �._ Motion was made by Mullan to authorize the hospital administrator to send a c—Q of thanks along with a bouqu of flowers to Regular Board Meetingenutes - May 18, 1982 Page Three (H) Norma Schepers in raco,gn tion of her ,many hours of volunteer service in coordinating the Candy Striper program for Hutchinson Community Hospital. Motion was seconded by Ewald. All were in favor. Motion passed. Statistical Report. Graves presented the statistical report. The decrease in census days is primarily due to surgical admissions and surgical length of stay. Newborns reveal an increase when compared to the previous year. Accounts Payable. Motion was made by Gruenhagen to approve and authorize the attached listing of accounts payable and cash disbursements in the amount of $335,996.16. Motion was seconded by Mullen. All were in favor. Motion passed. Financial Statements. Financial statements were presented. Revenue over expense ratio seems to be satisfactory in spite of the lower- than - budgeted census. Director of Mental Health Unit Report. The report was presented. No unusual comments were made. Director of Nursing Service Report. The report was presented. No unusual comments were made. Auxiliary Meeting Minutes. The report was presented. No unusual comments were made. Patient Satisfactory Questionnaire One questionnaire was presented and no unusual- comments were made. Adjournment. Motion was made by Mullan-to adjourn. Motion was seconded by Gruenhagen. All were in favor. Motion passed. Meeting was adjourned at 7:55 PM. Respectfully .submitted, i Philip G: Graves Norah Mullan Administrator Secretary PGG:lh (3) 1 3 • z I.i�k +�i`��i�l • C 0, t JUNE 10, 1982 �1F. TO: THE HONORABLE MAYOR AND CITY COUNCIL OF HUTCHINSON, MINNESOTA RE: COMMERCIAL AND RESIDENTIAL REFUSE ROMOVA,L RATES DEAR SIRS: DUE TO THE RISING COSTS OF OUR OPERATING EXPENSES, AND A SURMOUNTABLE INCREASE IN THE AMOUNT OF GARBAGE, JUNKER SANITATION SERVICE IS REQUESTING A RESIDENTIAL INCREASE OF $.45 PER MONTH EFFECTIVE JULY 1, 1982. THIS REQUEST IS INCLUSIVE OF THE $.10 PER CUBIC YARD INCREASE THAT WE RECEIVED FROM MCLEOD COUNTY LANDFILL AND WAS EFFECTIVE MAY 10 1982. IF WE ARE AWARDED THIS INCREASE IT WOULD FIGURE TO BE ABOUT 6% WITHOUT THE LAND- FILL INCREASE TO US. WE ARE ALSO REQUESTING $1,00 PER MONTH PER CONTAINER ON COMMERCIAL ACCOUNTS. FOR YOUR CONVENIENCE WE ARE ENCLOSING BOTH THE OLD AND NEW RATE SCHEDULE. THANK YOU FOR YOUR TIME AND COOPERATION IN THIS MATTER. SINCERELY, _ JAMES L._JUNKER, PRESIDENT "Your Garbologist" James Junker.417 So. Martha St.. Stillwater, Mn. 55082.612 439 -7135 COST OF COMMERCIAL CONTAINER SERVICE FOR HUTCHINSON EFFECTIVE JULY 1, 1981 1 -YARD CONTAINER ------------------- $29.00 PER MONTH 1'2 -YARD CONTAINER ------------------ $34.00 PER MONTH 2 -YARD CONTAINER ------------------- $39.00 PER MONTH 3 -YARD CONTAINER ------------------- $44.00 PER MONTH 4 -YARD CONTAINER ------------------- $49.00 PER MONTH 6 -YARD CONTAINER ------------------- $64.00 PER MONTH 8 -YARD CONTAINER ------------------- $79.00 PER MONTH EFFECTIVE JULY 11 1982 1 -YARD CONTAINER ------------------- $30.00 PER MONTH 11-2-YARD CONTAINER ------------------ $35.00 PER MONTH 2 -YARD CONTAINER ------------------- $40.00 PER MONTH 3 -YARD CONTAINER ------------------- $45.00 PER MONTH 4 -YARD CONTAINER ------------------- $50.00 PER MONTH 6 -YARD CONTAINER ------------------- $65.00 PER MONTH 8 -YARD CONTAINER ------------------- $80.06 PER MONTH "Your Garbologist" James Junker.414. Martha St.. Stillwater, Mn. *82.612 439 -7135 37 WASHINGTON A'JENUE "NEST HUTCHINSON, MINN 55350 M E M O DATE: July 1, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Nemitz Property I have received the following estimates for repair on 10' x 53' area: Alternate No. 1 - Remove suspended concrete walk slab over basement area, block opening from walkway to basement of building, fill basement space under walkway with compacted gravel, install new 4" concrete walk over compacted fill to back of curb. Contractor A - $ 6,900 Contractor B - $ 5,500 Contractor C - $ 4,000 Alternate No. 2 - Remove suspended concrete walk slab and install new suspended concrete slab same as existing. _ Contractor A - $ 8,000 Contractor B - $ 8,600 Contractor C - $ 7,000 Above estimates do not includeremoval and replacement of curb. Contractor A has given me a written proposal for the costs listed above. Contractos B and C have given me a verbal estimate only. Based on the variation in estimates, when improvements are made, I would recommend bids or proposals be taken based on plans and specifications to assure us that the low bid includes all the necessary work. Marlow V. Priebe Director of Engineering MVP /pv CC: A. Benjamin �W, v2 T- i51 E a i �'Y"C hisohl N w�NU' 6 </�S- UTCNINS'ON, MINN. 55350 M E M O DATE: July 2, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Nemitz Property In 1961, sidewalk repairs were made in the Sidewalk Assessment district on east -west streets between Hassan Street and Franklin Street and on Main Street. The exception was First Avenue South, due to the proposed street construction west of Main Street and proposed redevelopment east of Main Street. The 1982 sidewalk repairs are scheduled on Hassan Street and Franklin Street. I would recommend that our 1983 program include First Avenue South between 'Hassan Street and Franklin Street. It is, therefore, necessary that a decision be made as follows: 1. Allow basement area to remain in public street right of way and set conditions or franchise same. Determine property owners responsibility for cost of surface repair. 2. Require basement area to be removed and set conditions. Determine property owners responsibility for cost of same. MVP/PV Marlow V. Priebe Director of Engineering � -.fir • M E M O R A N D U M DATE: — — — July 6, 1982 ------ - - - - -- TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Parking Option - First State Federal The proposed optioning price for First State Federal property, Parcels A & B, has dropped. The primary lessee, J. B. House Counselors, is vacating on July 30. Therefore, First State Federal has assured me there would be no need to make payment for either any of the immovable fixtures valued at $22,867.00 or any of the lease- hold interests of $6,081.00. This reduction totals $28,948.00. Secondly, First State Federal has counter offered at $175,000.00 down from $195,000.00. Cameo Cleaners still has a fixture appraisal of $8,987.00 and leasehold inter- ests of $594.00, totaling $9,581.00. It appears First Federal will not make any further concessions in price. How- ever, if a Council committee, perhaps of two, would like to further negotiate directly with First State, this may be advantageous. /ms y �i . / (612) 587 -5151 €- c 1* OF H- UTCHIJAU 5ON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: July 9, 1982 TO: Mayor and City Council FROM: Director of Engineering RE: Contracts for 1982 Improvements Based on the bids received on June 21, 1982, for the 1982 Improvement Project, I recommend the following awards be made: Letting No. 1 - Kuemper, Inc.------- - - -- -- $ 45,476.00 Letting No. 2 - Juul Contracting Co. - - - - -- $102,516.45 - Letting No. 3 - Buffalo Bituminous, Inc, -- $148,222.50 Letting No. 4 - Juul Contracting $ 22;785.50 Letting No. 5 - Juncewski Masonry--- - - - - -- $ 42,215.00 MVP /pv cc: Ken Merrill x6& . 9a,/V Marlow V. Priebe Director of Engineering RESOLUTION NO. 7227 RESOLUTION ACCEPTING BID AND AWPMING CONTRACT LETTING NO. 1 PROJECT 82 -12, 82 -13, 82 -14 & 82 -18 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project 82 -12: Second Ave. S.E. from N.W. Trunk to Huron St. by the construction of 15" trunk sanitary sewer and appurtenances; Project 82 -13: Huron St. from Second Ave. S.E. to First Ave. S.E. by the construction of 15" trunk sanitary sewer and appurtenances; Project 82 -14: Grove St. from Milwaukee Ave. to Miller Ave. by the construction of 8" sanitary sewer and appurtenances; Project 82 -18: Extension North of Miller Ave. in Block 7 of Bonniwell's Second Add. by the construction of 12" storm sewer and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Kuemper, Inc., 351 E. Hwy. 212, Bird Island, MN 55310 - $45,476.00 Ryem's Excavating, P.O. Box 58, Kimball, MN 55353 - $65,387.51 LaTour Construction, Rt. 1, Maple Lake, MN 55358 - $76,031.40 Gridor Construction,-Inc., P. 0. Box 41246, 1886 Berkshire Lane,_ Plymouth, MN 55441 - $91,429.40 AND WHEREAS, it appears that Kuemper, Inc. of Bird Island, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Kuemper, Inc. of Bird Island, MN, in the name of the City of Hutchinson for the said i provements according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder, shall be retained until a contract has been signed. Adopted by the City Council this 13th day of July, 1982. Mayor City Clerk • ! RESOLUTION NO. 7228 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2 PROJECT 82 -03, 82-04, 82 -05, 82-06, 82 -07, 82-08, 82-09, 82 -10, 82 -11, 82 -151 82 -16 & 82 -17 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project 82 -03: Boston St. from Atlanta Ave. to Baltimore Ave. in Paden's First Add. by construction of 8" watermain and appurtenances; Project 82 -04: Baltimore Ave. from Atlanta Ave. to T.H. 15 in Paden's First Add. by construction of 8" watermain and appurtenances; Project 82 -05: T.H. 15 from Atlanta Ave. to Baltimore Ave. in Paden's First Add. by construction of 12" watermain and appurtenances; Project 82-06: Bradford St. in Schmidtbauer's Second Add. by construction of -8" watermain and appurtenances; Project 82 -07: Lindy Lane in Kimberly's Country Estates Subdivision by construction of 6" watermain and appurtenances; Project 82-08: Boston St. from Atlanta Ave. to Baltimore Ave. in Paden's First Add. by construction of 10" sanitary sewer and appurtenances; Project 82-09: Baltimore Ave. from Boston St. - -to T.H. 15 in Paden's First Add. by construction of 8" sanitary sewer and appurtenances; Project 82 -10: Bradford St. in Schmidtbauer's Second Add. by construction of 8" sanitary sewer and appurtenances; Project 82 -11: Lindy Lane in Kimberly's Country Estates Subdivision by construction of 8" sanitary sewer and appurtenances; Project 82 -15: Baltimore Ave. from Boston St. to T.H. 15 in Paden's First Add. by construction of 18" storm sewer and appurtenances; Project 82 -16: Sherwood St. between Schmidtbauer's First and Second Add. by construction of 15" storm sewer and appurtenances; Project 82 -17: Bradford St. in Schmidtbauer's Second Add. by construction of 15" storm sewer and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Co., P.O. Box 189, Hwy. 22 So., Hutchinson, MN 55350 - $102,516.45 LaTour Construction, Rt. 1, Maple Lake, MN 55358 - $121,254.75 Ryem's Excavating, P.O. Box 58, Kimball, MN 55353 - $131,518.93 Gridor Construction, Inc., P. O. Box 41246, 1886 Berkshire Lane, Plymouth, MN 55441 - $133,862.45 AND WHEREAS, it appears that Juul Contracting Co., of Hutchinson, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Co., of Hutchinson, MN,in the name of the City of Hutchinson for the said improvements according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder, shall be retained until a contract has been signed. Adopted by the City Council this 13th day of July, 1982. City Clerk Mayor 0 0 i 0 RESOLUTION NO. 7229 RESOLUTION ACCEP'T'ING BID AI j'ARDING CONTRACT LETTING NO. 3 PROJECT 82 -19, 82 -20, 82 -21, 82 -22, 82 -24, 82 -25, 82 -26, 82 -27, 82 -28, 82 -32, 82 -33, 82 -37, 82 -38 & 82 -48 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project 82 -19: Grading of Baltimore Ave. from Boston St. to T.H. 15 in Paden's First Add. by grading and appurtenances; Project 82 -20: Sherwood St. between Schmidtbauer's First and Second Add. by construction of grading and appurtenances; Project 82 -21: Bradford St. in Schmidtbauer's Second Add. by construction of grading and appurtenances; Project 82 -22: Lindy Lane in Kimberly's Country Estates Subd. by construction of grading and appurtenances; Project 82 -24: Baltimore Ave. from Boston St. to T.H. 15 in Paden's First Add. by construction of gravel base and appurtenances; Project 82 -25: Boston St. from Atlanta Ave. to Baltimore Ave. in Paden's First Add. by construction of gravel base and appurtenances; Project 82 -26: Sherwood St. between Schmidtbauer's First and Second Add. by construction of gravel base and appurtenances; Project 82 -27: Bradford St. in Schmidtbauer's Second Add. by construction of gravel base and appurtenances; Project 82 -28: Lindy Lane in Kimberly's Country Estates Subd. by construction of gravel base and appurtenances; Project 82 -32: Graham-St. from Robert's Road to Milwaukee Ave. in Town and Country Estates by construction of bituminous surfacing and appurtenances; Project 82 -33: Milwaukee Ave. in Town and Country Estates Subdivision by construction of bituminous surfacing and appurtenances; Project 82 -379 ' Atlanta Ave. from Boston St. to T.H. 15 by construction of bituminous surfacing and appurtenances; Project 82 -38: Boston St. from Century Ave. to Atlanta Ave. by construction of bituminous surfacing and appurtenances; Project 82 -48: The intersection of Dale Street and South Grade Road by construction of curb and gutter and bituminous surfacing for safety lane; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Buffalo Bituminous, Inc., Buffalo, MN 55313 - $148,222.50 Aero Asphalt, Inc., P.O. Box 217, 3522 Sioux Drive, Hamel, MN 55340 - $194,020.00 Wm. Mueller & Sons, Inc., Hamburg, MN 55339 - $199,802.50 AND WHEREAS, it appears that Buffalo Bituminous, Inc. of Buffalo Lake, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Buffalo Bituminous, Inc. of Buffalo Lake, MN, in the name of the City of Hutchinson for the said improvements according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder, shall be retained until a contract has been signed. Adopted by the City Council this 13th day of July, 1982. City Clerk Mayor 0 0 i 0 RESOLUTION NO 7230 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 4 PROTECT 82 -45 & 82 -46 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project 82 -45: Hassan Street South between Fifth Avenue S.E. and Sixth Avenue S.E. by the construction of 8" sanitary sewer line; Project 82 -46: Hassan Street South to Sixth Avenue S.E. by the construction of 18" and 15" storm sewer; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juul Contracting Co., P. 0. Box 189, Hwy. 22 So., Hutchinson, MN 55350 - $22,785.50 LaTour Construction, Rt. 1, Maple Lake, MN 55358 - $36,218.00 Gridor Construction, Inc., P. 0. Box 41246, 1886 Berkshire Lane, Plymouth, MN 55441 - $39,191.40 AND WHEREAS, it appears that Juul Contracting Co. of Hutchinson, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT. RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juul Contracting Co. of Hutchinson, MN, in the name of the City of Hutchinson for the isa d improvements according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder, shall be retained until a contract has been signed. Adopted by the City Council this 13th day of July, 1982. City Clerk Mayor RESOLUTION NC. 7231 RESOLUTION ACCEPTING BID AND I�7ARDING CONTRACT LETTING NO. 5 PROTECT 82 -42 WHEREAS, pursuant to an advertisement for bids for the improvement of: Project 82 -42: Hassan St. from Second Ave. N.E. to Sixth Ave. S.W.; and Franklin St. from First Ave. S.W. to Milwaukee Ave.; and Main St. from Fourth Ave. S.E. to Milwaukee Ave. by the construction of sidewalk and appurtenances; bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Juncewski Masonry, Rt. 1, Silver Lake, MN - $42,215.00 Y. R. Sharp, Inc., 10907 -93rd Ave. No., Osseo, MN 55369 - $43,145.00 Molden Concrete Construction, 810 Minnesota Ave., Benson, MN 56215 - $51,874.35 J. W. Hanson Const. Co., Hwy. 22 So., Hutchinson, MN 55350 - $55,250.00' Concrete Curb Co.(Strausberg Co.), 771 Ladybird Lane, Burnsville, MN 55337 - $60,142.10 F. A. Kelly, Box 3, LaCenter, MN 56057 - $60,352.80 Burress Construction Co., Inc., Rt. 3, Box 143, Mora, MN 55051 - $60,877.80 Griffith Construction, Inc., Box 171, Olivia, MN 56277 - $90,754.00 AND WHEREAS, it appears that Juncewski Masonry of Silver Lake, MN, is the lowest responsible bidder, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. The mayor and clerk are hereby authorized and directed to enter into the attached contract with Juncewski Masonry of Silver Lake, MN, in the name of the City of Hutchinson for the said improvements according to the plans and specifications therefor approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder, shall be retained until a contract has been signed. Adopted by the City Council this 13th day of July, 1982. City Clerk —L— (' 1 ' UTCHINSON 37 PVASHINGTON AVENUE WEST HUTCHINSON, FINN. 55350 M E M 0 DATE: July 8, 1982 TO: Mayor and City Council FROM: George F. Field, Fire Marshal RE: Parking Ord. 700:169.34 Subd. 10 700:169.34 is as follows: No parking in the following places. Subd. 10. Within 20 feet of the driveway entrance to any fire station and on the side of the street opposite the entrance to any fire station within 75 feet of said entrance when properly sign- posted; I have talked to Lloyd Schlueter, Fire Chief, about the need to continue this Ordinance as it applies to the new fire station. We agree that parking across from the Fire Station will not create any problems in the new location. The appropriate change would be to delete the following portion: "and on the side of a street opposite the-entrance to any fire station within 75 feet of said entrance when properly sign - posted; ". If you have any questions, please contact me. George Field Fire Marshal GFF /pv cc: Lloyd Schlueter, Fire Chief 8-� • i DORSEY a WHITNEY A Partnership Inciuding Pmfessioral CcrporIipnS 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 880 WEST -FIRST NATIONAL BANK BUILDING (612) 340 -2600 201 DAV DSON BUILDING ST. PAUL, MINNESOTA B5101 8 THIRD STREET NORTH (612) 227-8017 TELEX: 29-0605 GREAT FALLS, MONTANA 59901 TELECOPIER: (612) 340 -2868 (406)721 -3632 P. O. BOX 848 340 FIRST NATIONAL BANK BUILDING SUITE 675 NORTH , ROCHESTER, MINNESOTA 55903 1800 M STREET N. W. (507) 288-3156 WASHINGTON, D.C. 20036 (202)296-2780 312 FIRST NATIONAL BANK BUILDING WAY ATA, MINNESOTA 55391 30 RUE LA BOEf1E (612) 475-0373 75008 PARIS, FRANCE TEL: (1) 562 32 50 July 7, 1982 S MS ou^�p` / A a Ngsz Mr. Gary Plotz City Administrator e�jf�' City of Hutchinson 37 Washington Avenue South 6�'8ce��yZfZQ+� Hutchinson, Minnesota 55350 /�I>> r,' V -nc C�u�e R 1 iZ f ✓I Dear Mr. Plotz: j,i� p By letter dated June 11, 1982, you have asked that we respond to certain questions. The questions submitted to us, and our responses, fol- low. 1. Is the City of Hutchinson Tax Increment District No. 4 a Redevelopment District? A redevelopment district is defined by Minnesota Statutes, Sec- tion 273.73, subdivision 10, as follows: Subd. 10. Redevelopment district. (a) "Redevelopment district" means a type of tax increment financing district consisting of a pro- ject, or portions of a project, within which the authority finds by resolution that one of the following conditions, reasonably distributed throughout the district, exists: (1) The land is predominantly occupied by buildings, streets, utilities or other improvements and more than 50 percent of the build- ings, not including outbuildings, are structurally substandard to a degree requiring substantial renovation or clearance; or (2) The land is predominantly occupied by buildings, streets, utilities or other improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate street layout, incom- patible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not V G DORSEY .4 'A''Hl7',EY Mr. Gary Plotz Page 2 July 7, 1982 suitable for improvement or conversion, or other identified hazards to the health, safety and general well being of the community; or (3) The land is not predominantly occupied by buildings, streets, utilities or other improvements, but at least 80 percent of the total acreage of such land has a fair market value upon inclusion in the re- development district which, when added to the estimated cost of prepar- ing the land for use, including utilities, if any, exceeds its antici- pated fair market value after completion of said preparations; or (4) The property consists of underutilized air rights existing over a public street, highway or right -of -way. (b) For purposes of this subdivision, "structurally substandard" shall mean containing defects in structural elements or a combination of deficiencies in essential utilities and facilities, light and venti- lation, fire protection including adequate egress, layout and condition of interior partitions, or similar factors, which defects or deficiencies are of sufficient total significance to justify substantial renovation or clearance. "Predominantly occupied" shall mean at least 50 percent of the acreage. In Section 3 of Resolution No. 6551, adopted June 16, 1980, the City Council made certain findings, including the following: "(a) Development District No. 4 is a redevelopment project as defined in Minnesota Statutes, Section 273.73, the specific basis for such determination being former action by the City Council of the City of Hutchinson regarding Development District No. 1 and No. 2 previ- ously adopted, the attached report and City Council knowledge of the area." We assume that the reference in this finding to a "redevelopment project," was meant to be to a "redevelopment district" since "redevelopment project" is not defined in Minnesota Statutes, Section 273.73. The "attached report" referred to in this finding is entitled "Project Classification Determina- tions". The report contains information relating to the number of buildings in Development Areas No. 1 and No. 2 requiring substantial renovation and clearance, and states that Development Area No. 4 contains homesteads that fall within a category of being deficient and in need of renovation, and that the land within Development Area No. 4, exclusive of the homesteads, has been been improved with unused and oversized utilities which increase the value of the land beyond economic value for a reasonable use. The attached report also refers to the City Council members' knowledge of the property included in the District. 0 0 D; RSEY &`NH17NEY Mr. Gary Plotz Page 3 July 7, 1952 It appears to us that the report and the other information avail- able to the City Council, including, but not limited to, the City Council members' general knowledge of the property included in the District, pro- vided a sufficient basis for a determination by the City Council that the land is predominantly occupied by buildings, streets, utilities or other improvements and more than 50 percent of the buildings are structurally substandard to a degree requiring substantial renovation or clearance and, therefore, constitutes a redevelopment district under the provisions of Minnesota Statutes, Section 273.73, subdivision 10. As we have previously advised you, in our capacity as bond coun- sel we do not independently investigate the findings of the City Council nor verify the information on the basis of which the City Council made its findings. In this instance the City Council found that the District was a redevelopment district under Minnesota Statutes, Section 273.73, subdivi- sion 10, and we know of no information to cause us to question the validity of that determination. 2. Specifically, was District 4 considered in "totality" in applying the formation criteria of Minnesota Statutes, Section 273.73, subdivision 10? It would appear from the findings contained in Resolution No. 6551 and the report entitled "Project Classification Determinations" that the District was considered in totality in applying the criteria of Minne- sota Statutes, Section 273.73, subdivision 10. A tax increment financing district must be found by the governing body of the City or housing and redevelopment authority creating such dis- trict to be either a redevelopment district, a housing district or an economic development district. To find that a tax increment financing district is a redevelopment district the governing body must find that one of the four conditions listed in Minnesota Statutes, Section 273.73, sub- division 10 is "reasonably distributed throughout the district." Therefore, in order to make such a finding it is necessary that a tax increment financing district be considered in totality. 3. In the event the characteristics and criteria of the entire district are legally tied in "totality," was the attached Project Classification Determination legally constructed to properly meet at least one and /or more of the statutory tests of Minnesota Statutes, Section 273.73, sub- division 10? It appears to us that the report referred to, considered in con- junction with the Tax Increment Finance Plan as it then existed, furnished information which supports the City Council's finding that the District is a redevelopment district. The report supplies information to the effect that nearly ninety percent of the principal structures in Areas 1 and 2 • 0 ❑CRSEY& WHITNEY Mr. Gary Plctz Page 4 July 7, 1982 require substantial renovation or clearance and that Area 4 has been im- proved by utilities which are unused and oversized. The report fails to state the number of buildings contained in Areas 3 and 4 and consequently does not fully document whether fifty percent of the buildings, not includ- ing outbuildings, in the District are structurally substandard to a degree requiring substantial renovation or clearance. This information could be supplied by other information available to the City Council and by Council members' knowledge of the two areas. In conclusion, the report alone does not contain all of the in- formation necessary to support a finding by the City Council that the Dis- trict is a redevelopment district, but it does supply information which supports the reasonableness of such a finding by the City Council. 4. on August 28, 1979, the City originally established District 3 (Indus- trial Park area) as an economic development district. Thereafter was it legal to consolidate District 3 along with Districts 1, 2 and the shopping center /mall area into a total redevelopment designation for District 4? Minnesota Statutes, Section 273.74, subdivision 4, expressly provides that a tax increment financing plan may be modified after its adoption. In this instance the City modified the tax increment financing plan for Areas 1 and 2 and tax increment financing plan for Area 3, and combined them into a single tax increment financing plan which also in- cluded Area 4. Such a modification is permitted under Minnesota Statutes, Section 273.74, subdivision 4. Section 273.73, subdivision 9, states that a tax increment district may consist of "contiguous or noncontiguous areas." 5. Can a TAX INCREMENT DISTRICT have both an economic development and re- development area within it, thereby splitting the district to allow for both redevelopment and economic development designation? As discussed in our response to Question No. 2 it is necessary for the City Council to determine whether a tax increment financing dis- trict is a redevelopment district, a housing district or an economic de- velopment district. Perhaps it should be inferred from this that a single district could not be dual or divided as to type. There is no provision in the Tax Increment Financing Act which provides that a tax increment district may have different areas designated as different types of dis- tricts. 6. If Area 3 or 4 of District 4 were dropped, does this affect the con- tractual relationship of the bondholders of the Senior Citizens Center/ Railroad Connector Tract project(s)? If it is possible to drop Area 3 or 4 of District 4, what is the effective date of a newly formed economic development district and the date utilized for the certification of value(s)? Furthermore what are the potential revenue ramifications in relation to the full faith and credit of the City on the bonds? 0 i DCRS =v & `NHIT�JEV Mr. Gary Plotz Paoe 5 July 7, 1982 If Area 3 or 4 of District 4 were dropped the contractual obli- gation of the City to holders of the outstanding bonds payable from tax increments derived from the District (which, when the bonds were issued, included Areas 3 and 4), would be affected. Whether this may be done, without the consent of the bondholders, depends on whether such an amend- ment constitutes an unconstitutional impairment of contract under the Constitution of the United States and the State of Minnesota. In order to answer this question it would be necessary to analyze whether the modi- fication is reasonable and necessary to serve an important public purpose and whether the bondholders' security was adversely affected by the modi- fication. Information on the reasons for the modification and the impact on tax increments to be derived from the District would be needed to answer this question. It would appear to us that such a modification, without bondholder consent, raises serious concerns. Assuming such a modification were permitted, the procedure for the City to follow would be to modify the tax increment financing plan for the District to drop the desired area from the District and to desig- nate the deleted area as a separate tax increment district. The Tax Incre- ment Financing Act is silent as to the effective date of the newly formed district or whether its original assessed value is certified as of the date it was included in the District. A strong argument could be made that the original assessed value for the newly formed district should be the assessed value as certified for such area at the time it was included in the District by the McLeod County Auditor, since this is only a modification of one ex- isting tax increment district into two separate tax increment districts. Assuming such a modification is permitted and is undertaken by the City and it results in a reduction in tax increments from the District, to the extent that the remaining tax increments are not sufficient to meet the City's obligations on the bonds previously issued, the City would be required to levy ad valorem taxes on a City wide basis to provide the money necessary to make up the shortfall, since the bonds are general obligations of the City. 7. Does the approved tax increment amendment need any further clarifica- tion as to findings listed in Minnesota Statutes, Section 273.74, Subd. (a)(b)(c)(d)(e)? Under Minnesota Statutes, Section 273.74, subdivision 4, any modification of a tax increment plan which increases the amount of bonded indebtedness to be incurred, increases total tax increment expenditures or designates additional property to be acquired, is to be approved upon the notice and after the discussion, public hearing and findings required for approval of the original plan. 0 ',Ir. C;ary Fiot2 Pase 6 0 July 7, 1982 Under Minnesota Statutes, Section 273.74, subdivision 3, before or at the time of approving the tax increment financing plan a municipality is required to make the following findings: (a) That the proposed tax increment financing district is a re- development district, a housing district or an economic development dis- trict and the specific bases for such determination. (b) That the proposed development or redevelopment, in the opinion of the municipality, would not occur solely through private in- vestment within the reasonably foreseeable future and therefore the use of tax increment financing is deemed necessary. (c) That the tax increment financing plan conforms to the gen- eral plan for the development or redevelopment of the municipality as a whole. (d) That the tax increment financing plan will afford maximum opportunity, consistent with the sound needs of the municipality as a whole, for the development or redevelopment of the district by private enterprise. (e) That the municipality elects the method of tax increment computation set forth in Section 273.76, subdivision 3, clause (b), if applicable. in connection with the amendment of a tax increment financing plan, if no additional property is to be included in the tax increment district the finding contained in (a) above need not be made. The reason for this is that such a finding is intended to be made at the time the district is created on the basis of information at that time. After the district is created and redevelopment has taken place the basis for such finding is obviously going to have changed because of the redevelopment and the City may not be able to determine that it is a redevelopment dis- trict at that time and if required to make a finding at that time could only find that it is an economic development district and consequently have a shorter period in which to collect tax increments from the district, while it may have made expenditures in reliance on having the tax incre- ments for the longer period of time provided for a redevelopment district. This is a result which the Legislature could not have intended. However, the findings listed in (b), (c), (d) and (e) above are required to be made. Such findings should be contained in a resolution of the City Council, such as was done at the time of creation of the Dis- trict. 8. Does the 105% rule on tax increments need to be cited in the amendments? CC25 =Y ,;_ "T H!- , EY Fir. Gary Plotz Page 7 July 7, 1982 As stated in our letter to you dated May 20, 1982, Minnesota Statutes, Section 475.61, subdivision 1 provides in part: The governing body of any municipality issuing general obliga- tions shall, prior to delivery of the obligations, levy by resolution a direct general ad valorem tax upon all taxable property in the muni- cipality to be spread upon the tax rolls for each year of the term of the obligations. The tax levies for all years shall be specified and such that if collected in full they, together with estimated collec- tions of special assessments and other revenues pledged for the payment of said obligations, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the obligations. This rule applies only at the time of issuance of obligations and is not applicable in connection with a tax increment financing plan either at the time of its initial approval or upon a later amendment, and therefore, is not required to be cited in the amendment. 9. Please compare the format of amending Resolution No. 6551 and 6626 that Clarence Simonowicz utilized with the recently approved Resolution No. 7140 for the S & L Project, prepared by Ehlers Associates and Dorsey. Please indicate whether the latter is sufficient. Resolution 7140 is appropriate as an amendment to the Tax Incre- ment Plan for the District, but is not legally sufficient to approve the amendment since the required findings discussed in Question 7 above are not contained. It would be appropriate at this time for the City Council to adopt a resolution making the necessary findings and approving the amend- ment. 10. Since there is going to be a "re- start" of the public hearings for the industrial revenue bonds for the inclusion of limited partner(s), will the limited partner(s) be required to be named in the resolution? What is the disclosure requirement, if any? There is no requirement in Minnesota Statutes, Chapter 474 (which is the Minnesota statute under which the industrial revenue bonds would be issued), that the limited partners in a limited partnership which is to be the owner of a project to be financed with bonds issued under Minnesota Statutes, Chapter 474, be named in the proceedings of the City in connec- tion with the issuance of such bonds. As a policy matter a city could require that such information be given to the City, but there is no legal requirement for this information. Gary Plo_z Page 8 July 7, 1982 11. In view of the re -start of procedures for the industrial revenue bonds, does any part of the tax increment proceeding need to be done over, changed or amended in view of the limited partnership inclusion and /or the 5% equity position of Jim and Dick McClure? In proceedings for the issuance of industrial revenue bonds, one of the facts to be considered, along with the project to be financed, is the entity which will own the project and enter into the agreement with the City under which the entity agrees to pay the City sufficient money to pay the principal of and interest on the bonds. In the tax increment situa- tion only the project itself is being approved and there is no entity to which the City will be loaning the proceeds of any bonds and which is the ultimate obligor on the bonds. The ownership of the S 6 L Building by a limited partnership, as distinguished from the McClures, does not impact on the amendment of the tax increment financing plan for the District which dealt with the project to be undertaken which we understand will remain the same, and consequently, in our view, there is no requirement under the Tax Increment Financing Act that the ultimate owner of the -pro- ject be named. If you have any further questions or require any further clari- fication, of any of the matters addressed in this letter please give us a call. JPB /nsb Yours truly, Q Jerome P. Gilligan Ir 0 • 850 WEST -FIRST NATIONAL BANK BUILDING ST. PAUL, MINNESOTA 55101 (612) 227-8017 P. O- SON 848 340 FIRST NATIONAL BANK BUILDING ROCHESTER, MINNESOTA 55903 (507) 288-3156 312 FIRST NATIONAL BANK BUILDING WAYZATA, MINNESOTA 55391 (612) 475 -0373 DORSEY 81 WHITNEY A Partn9nsh iP lhcWtlinq Piolass;prz Cv' ,,&60,S 2200 FIRST BANK PLACE EAST MINNEAPOLIS, MINNESOTA 55402 (612) 340-2600 TELEX: 29-0605 TELECOMER: (612)340 -2868 July 7, 1982 201 DWDSON BUILGING 6 THIRD STREET NORTH GREAT FALLS, MONTANA 59601 (406)727 -3632 SURE e75 NORTH 1800 M STREET N. W. WASHINGTON, D. C. 20036 (202)296 -2)80 30 RUE LA SOiME 75008 PARIS, FRANCE TEL: (I) 562 32 50 Mr. Gary Plotz CID City Administrator /°pa City of Hutchinson 37 Washington Avenue South Hutchinson, Minnesota 55350 Jv/f"�loor ill pjlaes Dear Mr. Plotz: T� �� f7 e y��c��u2t Z29Z5t�1+ !I 1 JIC! By your letter dated June 28, 1982, you have asked that we respond to certain questions in addition to those listed in your letter of June 11. The additional questions, and our responses, follow. 1. Does the City Council, the governing body, make the findings in the tax increment plan or does the attorney for the City? The governing body. 2. Do the original District 4 findings (see attached Project Classification and Determination) have to be re- done /re- stated, re- identified, or clarified to proceed with either the $135,000 tax increment bond /note or the $900,000 industrial revenue bond /note? We believe that the resolution suggested by our answer to your ques- tion 9 in your letter of June 11, is a sufficient addition to proceed with the $135,000 financing. Of course, if the Council wishes to make additional findings, determinations or amendments, it is free to do so. 3. Clarence Simonowicz listed and counted outbuildings within the findings for Area 4 of District 4. (See attached underlined in yellow.) It is noted that Clarence cited the State law within this attached document (underlined in blue) that excluded outbuildings under criteria 273.73 Sub- section (a)(1). Clarence also cited 273.73 Subsection (a)(2) and (3); there- fore does the question raised about outbuildings apply to the alternative findings under Subsection (2) and (3)? It is not clear from the statute, or from any reported decisions or opinions of which we are aware, whether "outbuildings" are excluded from "buildings" for the purposes of Section 273.73, Subdivision 10(2) and (3). While the argument may be made, based upon (1), that it is intended that the 8 - GI D c in i E Y U VF -1 l7 '.; _Y Mr. Gary Plotz July 7, 1982 Page 2 term buildings not include outbuildings, it seems to us a somewhat stronger argument that because outbuildings are expressly excluded in (1) but not ex- pressly excluded in (2) or (3), it is not necessary to exclude outbuildings for purposes of (2) or (3). 4. There has been concern about the statement in Minnesota Statutes about "reasonably distributed throughout the project." (Minnesota Statutes 273.73 Subsection 10(a); and also about the definition "predominantly occu- pied„ shall mean at least 50 percent of the parcels comprising at least 50 percent of the acreage." Last sentence of Minnesota Statutes 273.73 Subsec- tion (b). The written information that was submitted to the Council for original "findings" was the Project Classification and Determination as per attachment. Please note that Area 3 (Industrial Park) of 73.5 acres was formerly an economic development district; and Area 4 was 40.0 acres, thus totaling 113.5 acres of the total district of 171.2 acres. Now that the con- sultant has passed away, Clarence Simonowicz, we have only the findings within the Project Classification and Determination, and some questions that are being raised about the adequacy of the findings for Area 4 (new Mall) and the afore- mentioned "outbuilding" concern; is the City Council taking any action, in your opinion(s), that are illegal? Is it reasonable for the City Council to proceed? If not, please state your recommended course of action. We are not aware of any action taken or proposed to be taken by the City Council with respect to this matter which we would consider illegal. Consequently, we consider it reasonable for the City Council to proceed if it chooses to do so. You understand, of course, that we are not expressing any opinion whatever as to whether the City Council should or should not proceed, which we believe is a decision for the City Council to make. 5. The tax - exempt IRS status of the bond issue(s) has been raised as a concern and /or question. If the "findings" to establish District 4 as a Redevelopment District were insufficient /unclear /or non - existent, would this terminate, invalidate, or void the IRS tax - exempt status of the bond/ note issue(s)? If so, how would this be corrected? In our view the exemption of interest on outstanding bonds of the City would not be terminated, invalidated, void or otherwise impaired by the circumstances_ described. 6. The concept of changing Area 4 (new Mall area) into an Economic Development District was previously submitted to you on June 11, 1982. Per- haps we could clarify one item. The tax - increment bonds sold for the Senior Center /Railroad project cited revenue from District 4 (four areas in total). Does re- constituting Area 4 (new Mall area) into an Economic Development District impair the bond holders DCRSEY C lVHfTNEY Mr. Gary Plotz July 7, 1982 Page 3 inasmuch as the Mayor has pointed out that the full faith and credit of the City (G.O. type issue) is behind the bond issue anyway? In our answer to question 6 in your letter of June 11, we addressed the problem of dropping Area 3 or 4 from the District. Our response to that question is applicable to this question. We acknowledge that the full faith and credit of the City have been pledged to payment of the outstanding bonds, and we believe that to be a strong argument in support of the proposition that the modification, if made, does not unconstitutionally impair the contract which the City has entered into with the holders of its outstanding bonds. 7. Lastly, there has been some concern raised that the amendment for for S &L Project approved, and possibly previous Council documents since 1977, are out of sequence from a time -frame standpoint. What are your conclusions on any sequence of time problems, if any? We are not aware of any timing problems with respect to the S &L project. Finally, you ask about our fees for legal services. Our activities as bond counsel are limited to the participation in the preparation of suggested forms of proceedings, such as notices, affidavits, resolutions and ordinances, research as to any questions which arise prior to the issuance of the bonds, review of the completed transcript of proceedings, and giving an opinion as_ to the validity of the bonds and exemption of the interest on the bonds from federal and Minnesota income taxes. For that work our fee is based primarily on the amount of bonds issued, but taking into account also the amount of time expended by us and the difficulty of the work. That has probably been the basis upon which we have heretofore billed the City for all of our legal ser- vices. Lately, however, as you are aware, we have been called upon to meet with you and the representatives of the City, and responded to your letters of April 29, June 11 and June 28, and attended a meeting of the City Council. For this type of work, not related directly to any pending issue of bonds, we generally charge on the basis of the time spent by us, submitting our state- ment of charges either from time to time as the work progresses, or when the work is completed. Your letter states your impression that we would not bill the City for our responses to your letter of April 29. We are not aware of any statement by us to that effect. As soon as we have completed our discus- sion with you of the questions in your letter of June 28, we will calculate the amount of time spent by us on these various matter in 1982, and the amount which we might bill the City for that work. Very truly yours, CDM:mp • PROJECT CLASSIFICATION DETERMINATIONS Development District No, 4 City of Hutchinson, Minnesota I t i ?0 S The state law regarding tax inc.•ement financing requires the city to make a finding that the area included in the tax increment financing plan is either a "Redevelopment Project or, an Economic Development Project or a Housing Project ". It is recommended that the City Council of the City of Hutchinson make a finding that Development District No. 4 is a "Redevelopment Project ". This will then allow the , city-maximum flexibility in terms of the length of bonds that it can issue. In order to make a finding that the area is a "Redevelopment Project ", certain conditions have to be found which are reasonably distributed throughout the project area. There are three criteria contained in the state law which permit -a project -to be considered a -- -- redevelopment project. These are-'as follows: 1. The land is predominately occupied by - buildings, streets, utilities or other improvements and more than 50 percent of the buildings, not including out- buildings, are structurally substandard to a degree requiring renovation or clearance ;. or 2. The land is- predominately occupied by — buildings, streets, utilities-or other Improvements and 20 percent of the buildings are structurally substandard and an additional 30 percent of the buildings are found to require substantial renovation or clearance in order to remove such existing conditions as: inadequate layout, incompatible uses or land use relationships, overcrowding of buildings on the land, excessive dwelling unit density, obsolete buildings not suitable for improvement or conversion, or other identified hazards to the health, safety and general well being of the community; or 3. The land is not predominantly occupied by buildings, streets, utilities or other improvements, --but at least 80 percent of Sim C 0 0 rarket value uoon inclusion in the project liPiCh, w'ien a6ced to the eStimiateC Cost of preparing -the land for use, including utilities, if any, exceeds its anticipated fair market value after completion of said preparation; or 4. The property consists of underutilized air - rights existing over a public street, high- way or right -of -way. Previously the City Council reviewed the conditions which existed in Development (Districts) Areas No, 1 and No. 2 and found, by resolution, that they were Redevelop- ment Projects. This finding was based upon the following information, L Development_Area - -No. i contains 81 principal structures, of these, -77- have been identified as requiring substantial renovation or- clearance, - Development Area No. 2 contains_ 98 principal structures of which 83 have been identified as requiring substantial renovation or clearance. The location and distribution of these structures are shown on the attached maps, Development. Area No, 3 was identified as an improved area not containing any structures in the deficient_ category, Development Area No, 4 is considered to be a "Redevelopment Project ", This finding is based upon the following information and the councilmen's general knowledge of the affected area, 1. The - residential properties adjoining Trunk Highway 15 and Southgrade Road, which consist of two homesteads, containing a large number of substandard and deficient structures. One of the two principal structures is classified as deficient to a degree requiring renovation or clearance to place it in a desirable marketable condition. In addition, the two parcels contain 11 free - standing out- buildings, 10 of which are in a state of disrepair, lack of-use or misuse. The total effect of the above condition provides a responsible basis for a finding that these properties fall into the category of being deficient and in need of renovation, -2- A 0 2. The larEer acerage No. 4, exclusive of Redevelopment Area 0 within Development Area the homesteads, is a failing within the redevelopment criteria based upon the following: a. Partially completed streets and utilities have been built on this acerage based upon a preliminary plat which has now been disregarded. The partial streets and utilities which have been constructed in this area are of an oversized characteristic. Their original design was to accommodate a trailer court.-consequently., excessive utility connections have been installed and wider th normal streets were - programmed.--- its current condition the existence -of -these unused and over= sized public facilities increase the value of the land beyond economic value for a reasonable use. Their existence is also considered a Light on the land because -of the inability of a prudent developer to put them to an economic use. .b. The area-in its current state is considered to be a blighting influence on the entire community in as much as the lack-of development of the acerage impedes the extension of utilities and other activities which would allow for the normal growth of the community. c. The proposed plan for the use of this property as a shopping center document the need to remove existing streets and utilities. The proposal also documents the need for a major site grading activity which would allow for.the proper drainage of the area and to create on the site a visual amenity desirable --for the proposed use. -3- 0 d, The proposed shopping center of 200,000 souare feet or more is con- sidered to be of such magnitude that it will have a negative i.pact (blight influence) upon the entire commercial community in Hutchinson. The major adverse impace is expected to be on Development Areas 1 and 2, e. Additionally, the area proposed for use by the major shopping center Is set back from all major streets and highways. Intermediary housing is proposed to remain which will cause a land use conflict which will have-a serious negative impact on the existing homesteads. Based u on is anal sis and cit councilme knowle ge of the affected area it is recommended that the City Council make a finding that Development District No, 4 is a 'Redevelopment Project" within the meaning of the Minnesota Tax Increment Financing Act, Area 1 27,9 acres Area 2 29,8 acres Area 3 73.5 acres Area 4- - 40,0 acres TOTAL: 171,2 acres -4- DOWNTOWN Xk 01, °p'9o�D . STUDY, DEVELOPMENT DISTRICT NO. 1 L_ � n- .i -f iMMp VF�E SL I c aJU C3 DEVELOPMENT DISTRICT NO. 2 8 r _ koJ°�a��_._ ipll.M Y, M,L f(. LEGEND - - STRUCTURES WITH DEFICIENCIES 113 TOTAL NO, OF STRUCTURI CS[ •....�.•� ]t% Iyp. u•s 1br Y >�� >..�r� i_q "8_ iAl � i ARAN & MOODY, •NC. SAI NT PA L. M.,I NN_P 50 TA 55101 TELEPHONE. 61L 29E -1500 October 5, 1978 Mr. M. D. Schantzen Attorney at law P.O. Box 232 Hutchinson, Minnes 55350 RE: Hutchinson, Minnesota Proposed Tax Increment Financing �0- ,fov�L/ �IV AX 0-T 1978 RECLI' ✓ED sr._� uant to requests at our last meeting with some City -offig - Simnawicz-, -we.. have been = meeting with Mr. Re Dors_e�� - firm concerning the above matter. °r a opinion has --been expressed that the two Districts must be indepen- dent and mney cannot flow from one to help the other, as well as the opinion that tax increment bonds proceeds cannot be used to refinance parking revenue bonds. We understand that -one of _the:i ain purposes. will -be to assemble - parcels of land for sale to -another party =to construct_ high - density housing. This appears to be _a proper purpose even though-"housing",—it= itself, can present -a problem. We further understand- that. eventually 'relocation" will be part of the project. If so, we understand that a general provision therefor would be made at this time. It has been suggested that the resolutions pro- posed for adoption on October 10, 1978 be amended to so provide. We also understand that prior to going to the county to "freeze",the base year, the tax increment financing plan shall be established (requiring another bearing). It is probably not necessary to have a specific pro- ject in mind but merely general carding, subject to subsequent amendment will suffice. Mr. Sinanowicz is in touch with Mr. Reesland to obtain suggested wording for the above prior to the hearing. i JVRAN D VOOOY. INC Gctober 5, 1978 ige 2 If you have any questions or desire any further information, please contact tre or any of the other parties involved. I thought it tell to take this action because of the short titre between now and the 10th. At a later date, I suggest we all get together to do further planning for the future on this subject. Very truly yours, JLWB & M)DDY, INC. Robert R Sander Vice President & Secretary RRS: jr cc: :,, D. J." Black Gary Plotz Yx. Clarence Sinonaaicz (' hk. Alike Reesland 6 0 0 / Hutchinson Planning Commission Minutes — A,?I�y 4 19;k-L. Page 3 Discussion followed and it was determined that the City staff should work together to construct an amendment to the zoning ordinance and set a public hearing for June's regular meeting. Mr. Ted Beatty then made a motion the City staff set a public hearing for June 15, 1982 and construct an amendment to the zoning ordinance that provides districts that contain structures that meet the Uniform Building Code, create districts that per- mit manufactured homes as defined by M.S. 327.31- 327.35 (not required by law to meet the Uniform Building Code) as well as site built homes which meet the Uniform Building Code, i.e. mixed- district-,- - and -a- mobile - home park district. Seconded by Roland Ebent, the motion carried unanimously.-- — - -� (c) REVIEW OF COMMERCIAL DEVELOPMENT PLANNED FOR S & L BUILDING rte+; a�ministrator, Gary Plotz, took the floor explaining to the Commission that they may review any planned major dev- elopment in the downtown area,.in light of the Comprehensive Plan. He went on to say Mr. McClure plans to renovate the S & L building. He then showed floor plans showing five retail businesses for the first floor, a restaurant for the basement and the top floor being used for office space. Mr. Plotz briefly went over the financial aspect of the project. However, it was the consensus of the Planning Commission they were not concerned with that portion of the project but rather the concept. Mr. Jim Johnson then made a motion to recommend to the City Council that we as a Planning Commission accept the concept of the proposal and that it does fit the Comprehensive Plan. Seconded by Clint Tracy, the motion unanimously carried. ADJOURNMENT There being no further business to come before the Commission, the meeting adjourned at 8:48 P.M. on motion by Ted Beatty and seconded by Clint Tracy. Motion carried unanimously. 4. FUNCTIONAL PLANNING STUDIES This chapter provides a review of_ the seven functional planning studies which have been prepared as part of the Hutchinson Planning n eve opment Program. Each study representat an intensive examination of a single element of the community. 4.1 Commercial /Downtown The Downtown Study, issued in 1977, concerns Hutchinson's central business district and discusses alternatives for the renovation and redevelopment of the core area. The major goal stated in the plan is to promote the concentration f7l new desirable commercial, governmental and other appropriate development the downtown area, to reinforce existing activities and discourage further I agmentation and decentralization of commercial activities, and to aid in aintaining the City as the dominant commercial force within its service region. e study proposes changes in the central business district which are inter= I pendent u pon other functional plans. Improved pedestrian circulation in the CBD, for example, is discussed not only in the Downtown Study, but also in the Park and Open -Space Study and the Transportation Study. Construction of I new City offices and other municipal facilities was discussed in both the Downtown Study and the Municipal Facilities Study. The City has selected a developer to undertake renovation and development in the downtown area.- =It- is anticipated that $10 million will be spent in public and private development over the next 10 years._ 4.2 Housing The Housing Study, issued in 1977, concerns the characteristics of j housing in Hutchinson and reported.on the number, age, and condition of residential units. Housing is the major land use in Hutchinson and, therefore, it is a significant element of the Comprehensive Plan. The major goal of the City relating to housing is to maintain and enhance existing areas of predominantly single - family housing and encourage new residential development of all housing types to provide a full range of housing opportunities at different densities and price levels. Current housing production is approximately 74 units per year; the actual need for housing is projected to be 163 units per year for the next _ 20 years. Through its policies, a community can help to'direct the growth and location of housing although economic conditions are the primary controlling factors in new home construction. t 4 -1 MILLER, MILLER & MAC, INC. GENERAL CONTRACTORS P. O- Box 248 H U T C H I N S O N . M I N N E S O T A Since 5 5 3 5 0 1934 May 20, 1982 Gary Plotz City of Hutchinson Hutchinson, MN 55350 Dear Gary: 1727" - I c�''/�/� it ✓' d /ter Sc 4irt�i Re: Tax Increment Financing S & L Rehabilitation After careful analysis by our accounting firm and our- selves, we feel that the above mentioned redevelopment project could not occur from private sources alone_ so that this project woul no appen from private sources in a reasonable amount of time in the future. I feel the fact that the building that is presently located on the property has been vacant for five years strengthens that without the aid of Tax Increment Financing the project will not occur_ Sincerely yours, Jim McClure Tel- 587 -3008 ` .UST CO. May 17, 1982 c �iYC ,pp AC5lb e /, Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Gary: .. L,31 151eT71� 3 111AY; 987 nzcW yzo 6Y . FOR YOUR INFORMATION Th•s sfa��»e�'�" GJri'S !'c��es:�. -Ile DuAsed /&,� <%Pin V Throughout the past several weeks I have been discussing possible financing for the proposed S f, L development with Jim McClure. It is my understanding that the entire - project entails approximately $1.1 million in total costs and we have been requested to assist in financing $900,000 under an industrial revenue mortgage; Based on our discussions involving debt service -and potential - tenant income, it is my opinion that this project is economically feasible.- At this time we have not made a commitment for financing, but are interested in pursuing this possibility with several other participating creditors. LMA/cml If I can be of further assistance, please let me know. Sincerely, L�M. Ashfeld Sr. Vic Presid Resolution tic. 7140 AMENDMENT TO THE TAX INCREMENT FINANCING PLAN FOR DEVELOPMENT DISTRICT NO. 4 OF THE CITY OF HUTCHINSON, MINNESOTA Pursuant to Section 273.74, Subd. 4 of the Minnesota Tax Increment Financing Act, any modification by the City of Hutchinson (the "City ") of its tax increment plan shall be approved upon notice and after such discussion, public hearing and findings as required for approval of the original plan. It is the intent of the City Council of the City of Hutchinson to amend its original Tax Increment Financing Plan as adopted and amended in order to accomplish the following modifications: 1. to provide for the rehabilitation and renovation of the S & L Building according to a development agreement to be entered into between the City and the Developer. 2. to acquire the S & L property within the Tax Increment District and to carry out public improvements with respect thereto and sell the property to the developer at a reduced cost. 3. to provide for the beautification of public right -of -way abutting the S 5 L property. It has been found by the City Council that the Miller, Miller 6 Mac Development Project presents an economically feasible proposal for the use of the S S L Building within the downtown area of the City and that the proposal comes within the framework of the Land Use and Program Objectives as stated in the Development Program for Development District No. 4. The City Council has been shown sufficient evidence indicating that supporting tax increments and other funds will be available to repay the public costs associated with the proposed development. This development will also result in the strengthening of the overall retail, commercial, and office use of the downtown area. Parcels in Acquisition in Development District No. 4 Tax Increment Financing District It is intended that the City will acquire the following parcels: Assessed Value Parcel No. Name Market Value Original Current 10 -5750 S'b L Building $160,000 Projected Assessed Value 1983 -84 $261,569 Captured Assessed Value $225,363 Mill Rate 123 $36,206 $21,840 Tax Increment 19 83- 84 $27,712.88 Y� 0 Resolution ho. 7140 Page 2 S 6 L Development Project Costs for Development District No. 4 Tax Increment Financing District Property Acquisition Less Sale of Property Subtotal Relocation of Electrical-Service (beautification) Cost of Issuance Capitalized Interest Subtotal Discount Bond Issue Amount $160,000 (70,000) 90,000 10,000 7,000 28,000 135,000 -0- $135,000 This amendment does not propose to change the area of the Development District, Tax Increment Financing District or the total amount of debt to be incurred (bonds sold). This amendment does list the debt to be incurred, which is a part of Development District No. 4 Tax Increment Financing Plan, and the appropriate valuation dates regarding this project. PROJECTED COST OF DEVELOPMENT PROGRAMS The total cost of completing the activities in the Development District Program areas is unknown at this time. It is expected that program activities will be undertaken during the next four to six years. The following is a projected cost estimate for the activities to be undertaken during the next twelve months. (1) LAND ASSEMBLY Property acquisition, relocation and demolition cost $1,005,000 Land Sale 130,000 Net Cost of Land Assembly $875,000 Resolution No. 7140 Page 3 (2) PUBLIC IMPROVEMENTS Railroad Service Renovation Seve= Improvement for Area 4 Underground Utility Modification Parking Improvement: Total Program (up to)_= $1,500,000 To be assessed (up to) $1,000,000 Nonassessed Portion (financing to be derived from Area 4 only) Beautification and miscellaneous improvements (3) SENIOR CITIZEN CENTER (Building construction, Lease or property purchase) (4) S E L BUILDING REDEVELOPMENT As sbown on Page 2 (4) OTHER FEES AND COSTS Property analysis and appraisals Relocation assistance Administration (5X) Special Consulting Services MAXIMUM ESTIMATED PROGRAM COSTS 0 Adopted by the City Council this 25th day of May, 1982. ATTEST: Gary D. Plotz James G. DeMeyer City Clerk Mayor $130,000 10,000 10,000 500,000 178,000 $828,000 $462,000 $135,000 $20,000 10,000 150,000 20,000 $200,000 $2,500.000 r' �`�fi IS1E5 Hutchinson Utilities Commission July 9, 1982 Hutchinson, Minnesota 225 m¢niyan sweet Mr. Gary Plotz 55350 City Administrator City of Hutchinson City Hall Hutchinson, MN 55350 Re: Utility Costs S & L Block Dear Gary: In response to the Council's request to provide estimated construction costs to bury the electric utilities in the above block, we offer the following: Estimated cost not to exceed $10,000.00 Due to problems caused by the burying of the above named facilities, we feel it would be necessary to place an underground feeder across the Library Square lot from the State Theater to the S & L block. Estimated cost not to exceed $4,000.00 At the Council's convenience, we will explain our estimated construction costs. Sincerely, HUTCHINSON UTILITIES COMMISSION i M. D. "Butch" Wentworth H.W. Filk Electric Supt. President E. "Bud" Daggett sw Vice President Clinton Tracy Secretary R.H. Alexander General Manager Tel. 612/587-4746 .rte • � �� "� - ' �. � - - __nis agreement is dated a of the 22nd day of February 19 82 and between the City of Hutchinson, Minnesota ( "City ") and Ric and L. McClure and James M. McClure ( "Redeveloper "). RECITALS The City wishes to encourage the redevelopment and revitalization of its central business district. To this end it has been working with Redeveloper for the redevelopment of the property located at the south east corner of 1st Ave. SE and Main Street (commonly know as the S 6 L Building). Much of the preliminary analysis having been completed, City and Redeveloper are ready to move to the -next stage of development with respect to the above mentioned property. In consideration of their mutual promises and One Dollar and other valuable consideration given by each to the other, the parties enter into the following: AGREEMENT 1. BASIC AGREEMENT- -City and Redeveloper agree to proceed jointly with the redevelopment of the property described above in accordance with the terms of this agreement. 2. TERM. This agreement shall run for a period of three (3) months from the date hereof or until it is replaced by a more detailed con- struction agreement- If reasonable progress toward the completion of this project is made, this agreement may be extended by mutual consent of both parties. 3. SUBSEQUENT DOCUMENTATION. The parties recognize that this agreement is an intermediate step in continuing process of negotiation, -1- t - a _ and ogrer.-,: -r,t ::,-lude the foiio.:ng,: a. Submittal, review and approval of site plans, elevations and outline construction plans and speci- fications for the building. b. Negotiation and execution of a construction agreement between the parties with respect to the redevelopment. c. Submittal, review and approval of building plans and specifications necessary to meet City building code and per- mit requirements. 4. PRIMARY RESPONSIBILITY OF REDEVELOPER. Redeveloper shall be responsible for developing a two -story office and retail building of approximately' 15, 000 square feet and meeting room, cafe and t area _- -1 of a pproximately 3,000 square feet on the land described in Paragraph 1. To this end Redeveloper will identify office and retail tenants, cause the building to -be designed -to meet the reason- able needs of the office and retail users, obtain estimates of construc- tion cost, and identify sources of financing_ Redeveloper will keep the City informed of its progress in this regard and coordinate its plan with the City's efforts to assure coordinated development affordable by - -- all parties. Redeveloper will submit final site and outline construction Plans to City for its review and approval before a more detailed con- struction agreement is entered into. -- Redeveloper will be responsible for the purchase -of the land described in Paragraph 1 from the City when the development is approved_ Redeveloper shall be responsible for any future parking assessments levied pursuant to the requirements of the formula adopted for existing buildings and shall also be responsible for any future assessments levied pursuant to the provisions of Minnesota -2- I will . 1N responsii r acquiring ar. option to purcnase the property 6escribed in Paragraph then selling the property described to Redeveloper free and clear of all liens, current special assessments, and encumbrances, for $70,000.00, and providing public utilities to be supplied to the development suf- ficient to service the needs of the improvements contemplated by this project. City shall cooperate with Redeveloper to facilitate prompt review and approval of all development plans. City will negotiate for the acquisition of the property described so that within Sixty (60) days of this agreement it can be assured of a price and date of possession. The City also agrees to sanction the issuing of Industrial Revenue Bonds in the amount of $500,000.00 with Redeveloper paying all costs of such issuing. 6. FINANCIAL FEASIBILITY. Each party recognizes that financial feasibility of this project for both parties is a_ condition precedent to proceeding to -a more detailed construction agreement. The City= intends to finance its obligation by the issuance of tax increment bonds. The amount of money that can be so raised depends upon the market conditions at the time of issuance, the size of Redeveloper's building and other new construction that exists or can be expected in the tax increment district and other factors that cannot be quantified until the site and outline construction. plans are more complete. The amount of debt and equity financing the Redeveloper can raise-depends on the rent tenants are wil- ling to pay, the cost of actual construction, the interest rates at the time of construction, and taxes and other charges that the project will be expected to bear. Both parties agree to use their best efforts to develop a financially feasible project but neither is committed to pro- M11 i either, the proic:ct is not feasible for it. To witness their agreement, the parties have executed this agreement as of the date first above stated. k CITY OF /�,9 %Irn�i��tar_�yi�i ✓�� diry D. Q Uty Clerk chard L. McClure ai es M. McClure -4- i CERTIFICATION OF MINUTES RELATING TO $135,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1982 Issuer: City of Hutchinson, Minnesota " Governing body: City Council Kind, date, time and place of meeting: a meeting held on , 1982, at o'clock, _.m., at the City Council Chambers. Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 9 RESOLUTION N0. 7234 RESOLUTION RELATING TO $135,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1982; AUTHORIZING THE ISSUANCE AND PROVIDING FOR THE SOLICITATION OF BIDS THEREFOR I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this :certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of.said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this day of . 1982. gnature (SEAL) Gary D. P1otZ, City Administrator Name and Title Member introduced the following resolution and moved its adoption: RESOLUTION NO. 7234 RESOLUTION RELATING TO $135,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1982; AUTHORIZING THE ISSUANCE AND CALLING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: Section 1. Recitals, Findings and Authorizations. 1.01. Recitals. This Council, by resolution adopted October 14, 1980, designated a development district pursuant to Minnesota Statutes, Chapter 472A and a tax increment financing district pursuant to Minnesota Statutes, Sections 273.71 through 273.78. Both the development district and the tax increment financing district have been designated Development District No. 4 (the District). This Council has previously approved a Tax Increment Financing Plan for the District (the Plan). On May 25, 1982 this Council held a public hearing on an amendment to the Plan to provide for the acquisition by the City of the S &L property within the District and the sale thereof to a developer at a reduced cost pursuant to a development agreement under which the developer agrees to rehabilitate and renovate the S &L Building and further providing for the beautification of the right of way abutting the S &L property (such acquisition, resale, rehabilitation, renovation and beautification being hereinafter together referred to as the Project). Following the public hearing on the amendment to the Plan this Council by Resolution No. approved the amendment to the Plan (the Plan as amended is hereinafter referred to as the Plan, as amended). 1.02. Findings. This Council hereby makes the following findings with respect to the Project and the Plan, as amended: (a) In the opinion of the Council, the Project would not have occurred through private investment in the reasonably foreseeable future and therefore the use of tax increment financing is deemed necessary. (b) The Plan, as amended, conforms to the general plan of redevelopment of the City as a whole. TERMS AND CONDITIONS OF SALE $135,000 GENERAL OBLIGATION TAX INCREMENT BONDS OF 1982 CITY OF HUTCHINSON, MINNESOTA Pursuant to Minnesota Statutes, Section 475.60, Subdivision 2(2), the City Council of the City of Hutchinson, Minnesota, will negotiate the sale of $135,000 principal amount of the City's General Obligation Tax Increment Bonds of 1982 (the Bonds), on the following terms and conditions: Sealed proposals for the purchase of the Bonds will be received until 2:00 o'clock p.m., on Tuesday, July 27, 1982, at the office of the City Administrator in the City Hall, Hutchinson, Minnesota 55350. The proposals will be presented to and acted upon by the City Council at 7:30 o'clock p.m. on that date. DATE AND PURPOSE The Bonds are to be dated as of July 1, 1982, and are issued pursuant to Minnesota Statutes, Section 273.77 and Chapters 472A and 475, to finance the capital and administrative costs of a project within the City. DENOMINATION AND MATURITIES The Bonds will be numbered serially, will be in the denomination of $5,000 each, unless designated otherwise by the purchaser within 48 hours of award of sale and will mature serially on April 1 in the following years and amounts: Year Amount Year Amount 1985 $ 5,000 1991 $ 15,000 1986 5,000 1992 15,000 1987 10,000 1993 15,000 1988 10,000 1994 20,000 1989 10,000 1995 20,000 1990 10,000 INTEREST PAYMENT DATES, RATES Interest on the Bonds will be payable semiannually on April 1 and October 1 in each year, commencing April 1, 1983. All Bonds of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be in an integral multiple of 5 /100 of 1 %, and no rate of interest nor the net effective rate of the issue may exceed the maximum interest rate determined in Minnesota Statutes, Section 475.55, for the month of July, 1982 has been 14%. PAYING AGENT accordance with Subdivision 4, which, determined to be Principal and interest will be made payable at a suitable bank in the United States recommended by the purchaser within 48 hours after award of sale, subject to approval by the City Council. The Council will select the paying agent if the recommendation is not received within 48 hours or is not approved. The City will pay reasonable and customary charges of the paying agent, CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the respective purchaser, if the purchaser waives any delay in delivery occasioned thereby. DELIVERY Within 40 days after award of sale and without cost to the purchaser, the City will furnish and deliver at the office of the purchaser or, at its option, will deposit with a bank, in the United States selected by it and approved by the City as its agent to permit examination by and to deliver to the purchaser, the printed and executed Bonds, the opinion of bond counsel and a certificate stating that no litigation in any manner questioning their validity is then threatened or pending. The charge of the delivery agent must be paid by the purchaser, but all other costs, with the exception of the printing of CUSIP numbers as indicated, will be paid by the City. The purchase price must be paid upon delivery of the Bonds, in funds available to the City on the date of delivery. 0M. LEGAL OPINION An opinion as to the validity of the Bonds and the exemption of the Bonds and the interest thereon will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinion will be printed on the Bonds at the request of the purchaser. The legal opinion will state that the Bonds are valid and binding general obligations of the City enforceable in accordance with their terms, except to the extent enforceability may be limited by State of Minnesota or United States laws . _ relating to bankruptcy, reorganization, moratorium or creditors' rights generally. CONSIDERATION OF BIDS Sealed bids for the Bonds for not less than $135,000 and accrued interest on the principal sum of $135,000 must be mailed or delivered to the undersigned and must be received prior to the time set forth above. Each bid must be unconditional and must be accompanied by a cashier's check or a certified check or bank draft in the amount of $2,700, payable to the City Administrator, to be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The bid offering the lowest net interest cost (total interest on all Bonds from date thereof to their maturities, less any cash premium) will be deemed the most favorable for the issue. In the event two or more bids state the lowest net interest cost, the sale of the Bonds will be awarded by lot. The net effective rate of the issue may not exceed the maximum interest rate determined in accordance with Minnesota Statutes, Section 475.55, Subdivision 4, which, for the month of July, 1982, has been determined to be 140. No oral bid and no bid of less than $135,000 for principal, plus accrued interest will be considered and the City reserves the right to reject any and all bids, to waive informalities and to adjourn the sale. -7- Information for bidders and bidding forms will be distributed by Ehlers and Associates, Inc., 507 Marquette Avenue, Minneapolis, Minnesota 55402; telephone (512) 339 -8291, financial consultants to the City. Dated: , 1982. BY ORDER OF THE CITY COUNCIL Gary D. Plotz City Administrator Hutchinson, Minnesota sm Section 3. Official Statement. The City Administrator, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, is hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in Section 2 hereof and such other information as shall be deemed advisable and necessary to describe adequately the City and the security, terms and conditions of the Bonds. Attest: Adopted by the City Council on , 1982. City Administrator Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member , and upon vote being taken thereon, the following Members voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor and attested by the City Administrator. For and in consideration of the s7irn of C RA# EXHIBIT A One : - u-n - dred and O0 /10�- -- --- -- - -° ... _Dollars -- ----- ----------- --- -- to me in hand paid, the receipt whereof is hereby acknowledged, I hereby grant unto The City of Hutchinson Option for____._ninety__Q_0Ldays f rom the_______—._20 da o liay __ _s.:19_62_ to purchase, or the P f eum 0f_. ne Hundred - _Sixty _Thousand and 00 /100- - :r-r- -�OLLRRS ( ;_160, 000. PO the following described lands_ -- _---situated -in the County ------- -_ —__and state of__ Minnesota to -wit: Lot Ten (10) s Block Thirteen (13) r South Half of City of Hutchinson Seller to pay Mst half of 1982 taxes payable and buyer to pay the second half of-1982 taxes payable. upon the following terms and conditions, to -writ: -- This option may be renewed for an additional ninety (90) days upon mutual agreement of both parties should substantial pro- gress be made on the project known as `The S a L Building Re- development Project'. Said.. City of Hutchinson ._._._— shall signify his intention to take said property by due notice in writing, and shall perform the con- ditions and comply with the terms of this Option, all within the time above specified; and a failure to give such notice, and comply -with the terms and perform the conditions hereof (except as herein- after provided), within the time specified, shall terminate this Option, and all rights thereunder without further act or notice whatsoever, time being the essence of this agreement. thirty In case said notice shall be given in due time, but transaction is not completed, then___ _ days shall be given in which to examine titles, make conveyances and close the transaction. In Presence of 41z_ City of Hutchinson \ to each and all of its terms. In Presenle of YF: 1 • t10 _ • i e 7. (612+ 5 y51 .._ A " L, CI F 0 37 WASHNGTGr, AVE :'S HUTCHINSON. MWN. 55350 July 13, 1982 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR HAZEL SITZ RE: BALANCE DUE ON FINAL PAYMENT FOR KITCHEN CONSTRUCTION - EVERGREEN The City Council members appointed by the Council have made their review of the senior center portion of the Evergreen building. The minor items remaining after substantial completion of the contract work have now been completed by Kraus - Anderson and their subcontractors. It would be appropriate to issue the balance of the final payment on the kitchen contract to Kraus - Anderson at this time. v_a_ - «i r� r Y i Ur 37I'VASHINGT�DNAVEPdJ;: v c_- HUTCHINSON, MINN 5535E June 25, 1982 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: PERSONNEL COORDINATOR HAZEL SITZ �b.S. RE: LITTLE CROW STATUE The Chamber of Commerce is working on plans for the unveiling of the Little Crow statue donated to the city by Les Kouba. Plans are to do this in conjunction with the Arts and Crafts Festival, on September 16, 1982. Earlier in the year, the City Council authorized an expenditure of up to $500 to print a brochure for this occasion. Les Kouba has provided us with information for the brochure and City staff will be working with the printer to produce the booklet. Recently, Clarice Coston pointed out the desirability of identifying the newly erected statue with a plaque which could be placed on the pedestal near the plaque which marked the original statue in 1937. Such a plaque, appropriately engraved, could be made of bronze or cast aluminum, at approximate cost as listed: SIZE BRONZE CAST ALUMINUM 10" X 14" with 70 letters $175.00 $145.00 12" X 16" with 96 letters 224.00 185.00 The Chamber of Commerce has asked if the City Council is willing to authorize the purchase of this item. copy: Clarice Coston, Chamber of Commerce q-jr i SH',CTO AVENUE''h'EST L%TCHINSUN. MINN 55350 June 30, 1982 MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: HAZEL SITZ, PERSONNEL COORDINATOR RE: CITY APPRECIATION PICNIC It is requested that the Council determine whether there should be a city picnic this year, and if so, on what date. For the past 7 years, the city has sponsored an appreciation picnic late in August, at the Riverside Park. All employees have been invited, along with the volunteer fire department, boards and commissions, and others. Each invited person has been allowed one adult guest. Free beer and pop have been available along with the catered picnic supper. In 1981, there were 310 persons served the chicken supper, which cost $3.25 per plate. Previous years' attendance has been: 1980 - 275 1979 - 228 - 1978 - 260 The picnic activities have consisted mainly of impromptu athletic contests and the opportunity for socializing. A summary of groups invited in 1981 is as follows: Full time and part time employees 85 Sumner temporary employees 20 Volunteer fire department & police reserve 55 Boards, commissions, ministerial association, consultants, contractors, the media, retirees, past mayors, administrators of other public entities, etc. 190 Total invited 340 plus guests As Gary discussed with me, there may need to be a decision on whether or not to continue the availability of beer at the picnic in view of recent Council policy. We could drop the serving of beer and continue with our soft drink refreshments. Please . give us some direction on this topic. Further, in the past it has occasionally been brought up that some of the younger employees would like a picnic which their families could attend. Now is the time to determine whether to continue with the annual picnic policy and what size group to invite, as well as any other direction the Council wishes to give. 9 �� i MADSEN AGENCY, INC. 2r1Cfi`LQ�Z�, July 1, 1982 Gary Plotz City of Hutchinson 37 Washington Hutchinson, MN 55350 Re: Employee Group Life Rate Minnesota Mutual Dear Gary: 6 BOX 68 - CORNER OF 3rd AVE., S. E. & JEFFERSON HUTCHINSON. MINNESOTA 55350 PHONE: (612) -587 -2299 JUI �9p s \ , At the recent council meeting a request was made as to what the renewal life rate would -be for the City of Hutchinson group. The rates will remain unchanged until July of -1983. They are -.34 life and .04 ADD. It -is my understanding that you could increase coverage using these rates. If you have any questions, please do not hesitate to contact us. Srrely, X/ Dennis W. Potter DWP /lkb cc: Ken Merrill YOVR� f� 6ENIT �W THOMAS E. NEWMAN Manager THE EQUITABLE LIFE ASSURANCE SOCIETY OF THE UNITED STATES 3 Huntington Quadrangle, Melville, New York 11747 EQUILROUP DEPARTMENT 1T� 0pp Ju J'25, 1982 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 f Attention: Gary Plotz - City Administrator Dear Mr. Plotz: JUN 1982 RECEIVED BY______ '`OJ Re: Equi-Group PLUS No. 42020 With the approaching anniversary of your Equ roup PLUS benefit plan, we have determined the premium rates that will apply to you insurance start ing August 1, 1982. - Your new life and disability rates are: Employee Life ...... ............................... n/a !•�' °Y Dependent Life ..... ............................... n/a Accidental Death and Dismemberment... n/a fn, Disability Income ................................. a Long Term Disability ........................... .57 Your Equitable Representative will be in touch with you shortly to review with you in =#are detail the renewal rates applicable to your contract. In the meantime, let me say' -how pleased we are that you have selected the Equitable to provide your employees with-this valuable protection. We look forward to continuing to serve you in the years ahead. Sincerely, Tom Newman Manager cc: Agent File BlueCrossand Blue Shield of Minnesota GROUP NAME 3535 Blue Cross Road P.O. Box 43560 St. Paul, Minnesota 55164 City of Hutchinson EFFECTIVE o8 01 82 henemt ob yours Ghoup Inaunance wW be: HOSPITAL 8 MEDICAL WEEKLY INDEMNITY LIFE DENTAL TOTAL RATES: General & Long Distance (612) 450 -8000 Customer Service (612) 456 -5050 MI I Customer Service (6121450-8331 GROUP NO. GM 706 -00901 the monthly Aa te4 bon the S.i.ng.Ce Famie y 51.27 148.75 34°1 � rNtRrr:c 3�, 9S �c �rrrru�i�1 � ►1. o fa �eurreti'� �1 Pnedentted by: Duane Osland our Mae CAozz Stue Shietd Repke4entative "We cute atmye .then.e when you need health cake" for Blue Crossland db`sxr rota 3535 Blue Cross Road St. Paul. Minnesota 55165 612/456 4000 M' 2 OWAMM' A Group Name 1 ! A (Aggregate Claims Record for the appropriate period which explains the proposed Increase) Income Claims Per Cent ` Contract Year to 7- 3/- 3'D yu- l .12 051.3 k - - 7/ •S�. - 1- 31- tf/,�aR.a9 lsts�g- months of current contract Jsyt 29g Inn year from R -1 -f 1 to /- 3l -Se'f y S�J� _ - Projected 7 -31 -81 to 7- 31 -82- $999119.07 $108,719.65 109.7% 4 Year Period Income $260,652.24 Paid Claims $297,253.68 Period from 2 -81 to 2 -82 51 hospital cases for 232 days of care ' 425 medical claims.for 861 services 184 major medical claims for 750 services Y- 120 KORNGIEBEL ARCH ,_TS .' 102 Main Street Scut P. 0. Box 49 HUTCH;NSON. t,'. :NNESOTA 55350 (612)587.2483 TO City of Hutchinson C/0 Gary Plotz ; ly .,t irl o<It \14'I 111��11 � r'• "i E/26/82 _ _ —. -- -!. Hutchinson Fire Station Hutchinson, Minnesota WE ARE SENDING YOU ❑ Attached ❑ Under separate cover via the following items: ❑ Shop drawings ❑ Prints ❑ Plans ❑ Samples ❑ Specifications ❑ Copy of letter ❑ Change order ❑ -° THESE ARE TRANSMITTED as checked below: „- Change Order For approval, ❑ Approved as submitted' ❑ Resubmit copies for approval - ❑ For your use ❑ Approved as noted _ ❑ Submit copies for distribution ®® As requested ❑ Returned for corrections - x ❑ Return corrected prints ❑ For review and comment ❑ ®ems ❑ FOR BIDS DUE 19 ❑ PRINTS RETURNED AFTER LOAN TO US -° THESE ARE TRANSMITTED as checked below: „- ❑ For approval, ❑ Approved as submitted' ❑ Resubmit copies for approval - ❑ For your use ❑ Approved as noted _ ❑ Submit copies for distribution ❑ As requested ❑ Returned for corrections - x ❑ Return corrected prints ❑ For review and comment ❑ ❑ FOR BIDS DUE 19 ❑ PRINTS RETURNED AFTER LOAN TO US REMARKS Please sign and return to this office. Thank you. COPY TO s c ,<s•. v81ouc11nt Ic a..awpat a ' A. If .rKJOwn M1 �q 5. h s SIGNED. .n not se natal, kkm* DOW1 4m at .me.. r �. CHANGE • O`.VNER ARCHITECT ORDER COk'TF.ACTOR FIELD AfA DOCUMENT G701 0-HER PROJECT: HUTCHINSON FIRE STATION (name, address) HUTCHINSON, MINNESOTA TO (Contractor) o o CHANGE ORDER NUMBER: #3 F —1 ARCHITECT'S PROJECT NO: #'8010 GOPHER STATE CONTRACTORS RR 2 CONTRACT FOR: GENERAL WORK RICE, MINNESOTA L I CONTRACT DATE: August 26, 1981 You are directed to make the following changes in this Contract: To delete mural; Division 9Y5 Wall Covering $ 250.00 JUSTIFICATION: At the request Of the Fire Department r The original Contract Sum was . . . . . . . . . . . . . . . . . . . $ 288,760.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ 3,366.00 The Contract Sum prior to this Change Order was . . . . . . . . . . . . $ 292 ,126.00 The Contract Sum will be (in XX0 (decreased) (&%K3'n4M by this Change Order. . . $ 250.00 The new Contract Sum including tyhyis, Change will be . . . . . . . $ 291, 876.00 y y yOyrder The Contract Time will be Oi16i�85fET/! &ArVeHSee') (unchanged) by (. — ) Days. The Date of Completion as of the date of this Change Order therefore is K ^^ PhIal Architects Gopher State Contractors CitV of Hutchinson ARCHITECT CONTRACTOR 1n2 South main Street RR 2 OWNER Address Address Address ' Hutchinson, Minnesott Rice, Mi�nynesottaa HutchinSOn,.Min6eSota BY °ict.� _ w 8`,f1�Ct'�P.fi`.a•C�rT �5 ---J Z BY DATE DATE DATE AIA DOCUMENT 0701 • CHANCE ORDER • APRIL 1970 EDITION AIRS • 0) 1970 . THE ONE PAGE AMERICAN INSTITUTE Or ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20W6 CHANGE ORDER AIA DOCUMENT 0701 OwNEP, ❑ ARCHITECT ❑_ CONTRACTOR "' FIELD ❑ OTHER 168.00 PROJECT: HUTCHINSON FIRE STATION (name,address) HUTCHINSON, MINNESOTA TO (Contractor) F Wagoner Electric 123 West 2nd Litchfield, MN 55355 CHANGE ORDER NUMBER: #E3 ARCHITECT'S PROJECT NO: #8010 CONTRACT FOR: ELECTRICAL WORK L _f CONTRACT DATE: August 26, 1981 You are directed to make the following changes in this Contract: Move telephone in tool room. All Materials Labor JUSTIFICATION: By request of Fire Chief. Install Fire Sprinkler Light, All Materials Labor $ 14.97 21.00 $ 35.97 - $ 48.12 168.00 $ 216.12 JUSTIFICATION: Extra fixture added to system. TOTAL THIS CHANGE ORDER 0 $ 252.09 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . Net change by previous Change Orders . . . . . . . . . . . . . . . . . The Contract Sum prior to this Change Order was . . . . . . . . . . . . The Contract Sum'will be (increased) (Xe`cMsXXAXkXaX.J M by this Change Order. The new Contract Sum including this Change Order will be . . . . . . . The Contract Time will be 9rYcYeX4M)x(bLycKelbs`eX) unchan ed) by The Date of Completion as of the date of this Change Order therefore is Korngisbel Architects Wagoner Electric ARCHITECT CQt.JsT$A`�OR } ,s, 1n7 Snuth Main Street l!4 —� dgnl & RiVIPI T Address Address .f .S .S .S .S Cit, OWNER 22,900.00 460.00 23,360.00 252.09 23,612.09 ( _ ) Days. of 'Hutchinson AIA DOCUMENT 6701 • CHANGE ORDER --APRIL 1970 EDITION • AIA® • ID 1970 ' THE AMERICAN INSTITUTE Of ARCHItEC1S, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 ONE PAGE Fo. Zi. i — "OS SALE" L!,, f;r leiaxio Fri Lccar, bf i,ler -Dacia Co., 7,2nu.p... "ON SALE" state o/ff ; inn�e/�ota, l f� [/ COC.i "TI' OF//l e-zee _ ` JIUXICIP.4LITP OFA411:;X IAIXSd 0 _ ... . TO THE GOPERNING BODY OF THE .4BDi'E ". {J /F,'D .i /i.'A "ICIP.RLITI ": Parsaant to Chapter 46 of the laws of .Minnesota, Special Session of 1933- 4-----... I-- ...... _.... Ce.,e<s .�..._G� E...�s f ti � �•usa ., �: v a s _/1�li i . /ll �C114RE hereby appl.49S.for a license, for the term of._.-_.._ ......... . ............. _._ . ... ........... _ .................... _ . from the_ ................. ...._._ ......................... day of ------- ...................... ... .... _... ____ _.___ .... ..19._.. _..., to sell intoxicating liquors as defined by law at retail only for consumption "OA* THE PREMISES" described as follows:.._. ...... ....._._.. Lc...<Az6IWo....G9A_. 0/,. A ..._ ew .... /y4 _.4 < .........4 . 7....._............._........................... ......................_....... ...... _ ........................ ...._........- .._....._........ f ... __ .............. ....... . ._ ................ in said municipality, on which premises .... .............. he. ... ....... control ...s ... . and operate a 4n -.Sad e...Liquor...Es. tab.1 1skxment............_ ..._ ..........................: and to that end hereby represent..... and state ........ ... ; That said municipality is ...... . ........................ .... .... ............... ....... which has a population of ......... ....... :. ........................ .........._.................... ............................and which does not maintain an exclusive liquor store; That said ......., �S.xi4let(�A -4l ./ ...... LeBi.stro .... Cafe is an establishment having a resident proprietor and manager and the -following equipment and facilities,......--.. .... _....._..._._....._._ ..................... .... _............. 557��. %e ..... ..... .. ...... .... �16_kkev..... es i........w .....Sf .q AIIf ,/B°-{del.on ................................. ................... That said applicant../.. s........ .4 ..............citizen......... of the United States ....... hC ... i ,$. ........................ over twenty -one years of age ,.....he ... is ................of good moral character and repute,.......... h4§. .... .................. not, since the enactment of the act above specified, been convicted of any wilful violation of any law of the United States, or of the State of .Minnesota, or of any local ordinance, with regard to the manufacture, sale, distribution, or possession for distribution or sale, of intoxicating liquors, and that no license issued to ..... said ... person „,. under said act has ever been revoked: , •'; \ That no manufacturer or wholesaler will own or control, or has any fi- nancial intirest in, the business of selling intoxicating liquors at retail on said premises, nor powei to exactor require, by con- tract, understanding or otherwise, said applicant ... .... _.Jo handle or sell only the products of such manu- facturer or wholesaler: - That no other retailer's license has been issued, directly or indirectly,`to said applicant ............ or for said premises; that no license of a class other than hereby applied for has been issued to any person at said premises; and that said premises are neither owne_d.er controllOby any.person to whom no license could be issued: ' That said premises are not within any area within, which the sale of intoxicating liquors is pro- hibited by the laws of the State of .Minnesota, the provisions of any charter, ordinance or special law, or through zoning ordinances, proceedings or legal p” "rotes regularly held for that purpose: That said applicant_.. ........ hereby agree... ......... that any license granted pursuant hereto shall be non- transferable without consfnt of -the wtdhority issuing the same; that said license shall not be, effective until a permit shall be issued under the laws of the United States in case such permit is required under said laws; and thtit._.person .. _ ..._.� .wil will said license posted in a conspicuous place to said premises: That this application is made pursuant and subject to all the laws of Minnesota, the laws of the United States, the ordinances and regulations of said municipality, and the regulations, of the Liquor Control Commissioner of .Minnesota, relating to the sale and places of sale of intoxicating liquors, all of which are hereby made a part hereof, and which .... persons ...... ... hereby agree ........ ....to observe and obey. ............ _ ._. .... ..... ... ...... ....... .__ I ............... .._... ._.__......... ...... _. ---- ... _ _. ................................ (Here state other requirements of local regulation, if any) CIGCH/J /NdES�lbrRr3dN OGES kpP' - =VOZC4 L��sraov DoT' ra sZS'SU.E. Poop DE,or- wars 4WeW.4,0"' .�1p�vG• c.a,�r .a,v� w* :n Dated ..... /�... 37 �' �Zrfr`'` '1 " "a�.�f� "' �r t ., ..._ ........ .. ......_ 1 ......... ' 1 .. ;` ,1 ....r..aa... ....r,,..y.... ..`.('.. ........ *tate of Anneota, 8s. COUNTY OF ........ %JLryC�rG��- Q- ...................... . . ...1/ .F ...._��( .. ...............being duly sworn, on oath say - ...... 1hat............ .._..__._................ .... .......: .. ..........._.............................................. ............................... the within applicant_ ... ....... ; that ............ he ............ haS. ....... full and first hand knowledge of the facts stated in the within application and of the business of said applicant............, the location thereof, and the contents of the within application; and that the statements made in said application are true of . ..... &S .................... own knowledge. / Subscribed and Sworn to Before �" A47:, 0. .................._ .. ............................... n M n Me this .._..I�.........._.day of . ... .Y.L(L4�.._......__....... .._._1A{19.f 5.... 1C. 1.{ CXi1. �l ....�G.��U��a.....(%•_C........ ............._....................... ....... . ....... 19.ti�' ? Yotary Public......... .. 42* 4G County, Minn. F77. EL X 11 ^ r aueu My Commission Expires._.5�W •. - -24 .. �.�� .... .... .... ............................_.. \.Y� � .........• MY Commission EzDins Sept. iD, t928 i1 Q d H F-1 Fri !�1 Uat Z 0 a i � n i a V ii .y CO ti �k O yr„ •+�+ .� t, y C ;:64 v :7 L O �i I6 i� ii 'o C r:2 o5 cl ti h J i 0 d I J a 'cn a ti 1 I6 i� ii 'o C ;-�� 1P 6 This iull� .gas prepare.: cy the City of Hutch_n: -gin and the Minnesota Bureau of Crimiral Aj- Orehensi.on, Department of r•nblic Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. /Az4z- Trade Name Date of'Application 2. Licensing Period _ 3. Type of Application: � New E-1 � Renewal F1 Transfer 4. !�ii7llFC �i� / /G�/F `�//�?F Sg %3C.�G$ Name of Applicant Phone Home Address / 6. Citizenship:L �y c� y1� 7 • G /.c�,s p.J O/ /t'�SrJ 7 Place of Birth Dat of Bi th a 10. List owners of building or premise to be licensed: Z. C G1 u 2[s 11. List all partners, officers or directors, if corporation: Name Address 12. Prior experience in this type of business: 13. Present ownership in any other liquor establishment: d/Q 14. Present ownership in any other restaurant or food business: AiO 15. Three Business References: 16. Date of Birth s S Corporate or Parrnarsnip T.ddres2 18. If this is a transfer application, give name, address, partnership or corporation holding license for the past year. 19. Who owns the bar /tavern fixtures? 20. Are you a Minnesota resident? If not, where resident? '- j2 FU Yes No Vj% El From To Dates of Residency 21. Residential Address during Past Five (5) Years: 22. Three Personal References: 23. 24. Any Convictions Other Than Minor Traffic: 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. Subscribed and sworn to before me this /day of 19412.. My A. l.L�„ My Commission E,pWss Sep(. 20,1999 0 0 M E M O R A N D U M DATE: — —July 8, 1982 — — — — — — — — — — — — — TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator SUBJECT: Negotiating Committee In some of the past acquisitions the Council has established a negotiating committee of two Council members, City Attorney and myself. This approach was successfully used with the fire station acquisition involv- ing Howard Madsen, DuWayne Peterson and Frank Mott. It appears that it may be timely to consider this approach again, as can be seen from the attached correspondence of July 7, 1982 from Richard Peterson regarding the Masonic Lodge. Attachment /ms q,c, TELEPHONE 1612> 567-0620 RICHARD A. PETERSON ATTORNEY AT LAW 116 MAIN STREET SOUTH P.O. BOX 85 HUTCHINSON. MINNESOTA 55350 July 7, 1982 /it 1982 City of Hutchinson 37 Washington Avenue West Hutchinson, I-M 55360 ATTENTION: Mr. Gary D. Plotz City Administrator Dear Gary: I am writing this letter to you on behalf of the Trustees of the Masonic Lodge. The Trustees have considered the points raised in your letter dated June 25, 1982. The problem is that we do not have a parking lot for sale; what we have is land and a building appraised at $163,000.00. The fact that the City's proposed use is as a parking lot does not affect the value. The Trustees at this point can see no valid reason for recom- mending to the members a sale at anything less than the appraised value of $163,000.00. Since we feel the members are interested in selling it, and since the formalities we must observe take some time, we have initiated proceedings to obtain membership approval to enter into an option with the City at a purchase price of $163,000.00. tr'.. The vote of the members on whether to sell for $163,000.00 will be held at meeting on July 20, 1982. We will advise you of the results. If it passes, you will then have the opportunity to de-termi.ne if you are interested in the proposal. ryiutt l y you s, RPdA. Peterson RAP /jes 0 0 t 37 WASHINGTON' AVENUE WEST UTCHINSON, MINN. 55350 M E M O DATE: July 8, 1982 TO: Mayor and City Council FROM: George Field, Fire Marshal RE: Insurance Service Office Evaluation The City of Hutchinson Fire Department, Water Departmnet and Dispatch or communications, are examined periodically by Insurance Service office, to establish a fire insurance premium rate per 1,000 dollar value within our City. Presently we have a #6 rating. At our last evaluation in 1975, we were very close to a #5 rating; which would have decreased insurance premium rates in certain situations. Insurance Service Office was required to evaluate cities every 10 years in the past, however, a recent change has lengthened the time to 15 years. That would place our next regular inspection in 1990. I have discussed this with Fire Chief, Lloyd Schlueter, and we agree that there have been enough improvements_ to the Fire Department in equipment and area, as itemized on the attached letter, to ask you the Council, to request a special evaluation by Insurance Service Office, with the hope of being changed in rating from #6 to #5 for the general good of the community. This special request to Insurance Service office is a common procedure. It was not considered until now, so we can now qualify the new fire station, as well as the new 1,500 G.P.M. Pumper. There is no guarantee that we will receive enough points to reach grade #5. Unless the rating procedure has changed drastically from that of 1975, I feel we can make it. If you have any questions, please contact me. - (216�F . ld Fire Marshal GFF /pv attachment �4 cc: Lloyd Schlueter, Fire Chief a (612) 597 -5151 CITY OF 11UTU-XJ11_;0A1 37 WASH11 ",1GTON AVENUE" UdES" HUTCHINSON, MINN. 55350 July 8, 1982 Insurance Services Office of Minnesota 12 So. Sixth St., Room 1226 Minneapolis, MM 55402 RE: Evaluation of the City of Hutchinson, Minnesota for Fire Insurance Rating Purposes Gentlemen: The last evaluation for the City of Hutchinson, was done in 1975 by your office. We feel that enough improvements have been made in the last 7 years to the Fire Department, Water Department and communications, to request another evaluation. The following items are some of the improvements we feel will help our classification: Fire Department 1. New Fire Stateion 1981 (sprinkled) 6 bays double -deep, 1- maintenance bay, a complete unit. 2. A 1982 Pumper, 1,500 G.P.M. 3. A 1982 4 wheel drive truck with pump. 4. A 1976 100 ft. aerial ladder truck with 1,250 G.P.M. pump. 5. Increase volunteers from 40 to 45 members. 6. Increased training; records of training and implemented a minimum number of training hours to remain active on Fire Department. 7. Maintenance and records of maintenance -more concise since 1975. Communication 1. All fire vehicles now have 2 way communications. 4 -.2 way portables have been added. 6 radios have the state wide fire frequency. 4 of the 6 have the police frequency. 2. Police Department has added a radio console with all frequencies and with the ability to patch communications from one frequency to another. That console also has the fire alarm board with direct monitoring of 21 private fire alarms for our immediate notification. n Insurance Services Office July 8, 1982 Page 2 3. Our fire alarm notification is by portable receivers. Each of the 45 members carries a radio for immediate notification of emergencies. Water Department 1. The Water Department, from 1975 to date, added 5,800` of 6" watermain, 8,500' of 8" watermain, and 2,700' of 12" watermain. That 12" main completed the City loop. New hydrants were installed in new construction zones and, also, other hydrants were replaced as part of a maintenance program. 2. The Water Treatment Plant construction is now in process. All of the above is only a summary of some improvements to be considered for re- evaluation. /PV Respectfully, CITY OF HUTCHINSON James G. DeMeyer Mayor Gary D. Plotz City Administrator 0 I r(612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: July 9, 1982 RE: Park Ranger Program At the July 7th meeting of the Parks & Recreation Board, the board rec- ommended the formation of a Park Ranger Program outlined below. With council approval we will take steps to establish this program. PURPOSE: The purpose of the "Park Ranger Program" is to better supervise park areas and activities during non- working hours and special events. By using volunteers who have an interest in parks, or a specific event, we can establish a program which should help reduce vandalism and create good public relations with visitors as well as residents. IDENTIFICATION: The Park Rangers could be identified with a baseball type hat, and a patch which they could put on a shirt or jacket. The color of the shirt and jacket could also be specified. COMMUNICATION: The Rangers would have radio communication with the Police Department at all times. They would not attempt to handle any serious problems, just notify the H.P.D. when and where a prob- lem exists. METHOD OF COVERAGE: The Park Rangers could "patrol" the parks in three different ways: 1. Neighborhood surveillance 2. Mobile patrols 3. Special events DUTIES: Duties could include any of the following: 1. Check buildings and lock up 2. Be sure lights are off 3. Check campgrounds for problems 9 -� 7/9/82 Page two 4. Check for vandalism and other maintenance items 5. Check on shelter openings 6. Provide personnel for special events A. Ushers B. Concessions C. Security D. Parking E. Stagehands 7. Deliver packets to campers 8. Check playground equipment for needed repair In general, the "Park Rangers" will provide communications between the Parks and the Park Department during non - working hours, and keep us in contact with "what's happening" in the parks. 0 46 ,.s 0 7j CERTIFICATION OF MINUTES RELATING TO IMPROVEMENT BONDS 1982 AND $1,275,000 GENERAL OBLIGATION `RATER REVENUE BONDS OF 1982 Issuer: City of Hutchinson, Minnesota Governing body: City,Council Rind, date, time and place of meeting: a regular meeting held on July 13_, 1982, at 7:30 o'clock, p.m., at the City Council Chambers. Members present: Members absent: Documents attached: Minutes of said meeting (pages): 1 through 9 RESOLUTION NO. 7233 kuo" RESOLUTION RELATING TO 590 IMPROVEMENT BONDS OF 1982 AND $1,275,000 GENERAL OBLIGATION WATER REVENUE BONDS OF 1982; CALLING FOR THE PUBLIC SALE THEREOF I. the undersigned,.being the duly qualified and acting recording officer-of-the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer and the seal of the City this day of , 1982. Signature (SEAL) Gary D. Plotz, City Administrator Name and Title q�� • Member introduced the following resolution and moved its adoption: RESOLUTION No. 7233 ro-0 RESOLUTION RELATING TO $ v IMPROVEMENT BONDS OF 1982 AND $1,275,000 GENERAL OBLIGATION WATER REVENUE BONDS OF 1982; CALLING FOR THE PUBLIC SALE THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization of Improvement Bonds of 1982. This Council has heretofore ordered the local improvements designated as Project Nos. 82- 01.82 -03 to 82- 22,82 -24 to 82 -28 82<32ta33-, 82- 37,38,19 45 to 48 (the Improvements) to be constructed in the City, and has contracted or will contract for the construction of each of the Improvements, under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: I Construction: Engineering: Contingency: Cost of Issuance: Capitalized Interest: Bond Discount: Total: $386,000. 38,600. 19,300. 19,000. 38,900. 8,200. $ 5-t In order to finance the Improvements it is hereby determined to be necessary and desirable for the City to sell and issue its Improvement Bonds of 1982 ( he Improvement Bonds), in the principal amount Of $510,000 including every item of cost of the,kinds authorized in Minnesota Statutes, Section 475.65,; $8,200 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. 2. Authorization of General obligation Water Revenue Bonds of 1982. It is hereby found and determined that certain improvements are necessary to be made to the City's water system (the Project) and that the cost thereof be financed by the issuance of general obligation 0 U revenue bonds _ rsuDn,. to "Innesota Statutes, Section 444.075. The present estimated total cost of the Project is as follows: Construction: $1,215,000 Engineering: 65,425 Testing and Inspection: 9,000 Cost of Issuance: 17,200 Contingency: 30,375 Investment Income: (80,000) Plus: Interest Expense: 162,000 Less: Cash on Hand: (162,000) -0- Discount: 18,000 Total: $1,275,000 In order to finance the costs of the Project it is hereby determined to be necessary and desirable for the City to sell and issue its General Obligation Water Revenue Bonds of 1982 (the Water Bonds) in the principal amount of $1,275,000, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, $18,000 of such amount representing interest as provided in Minnesota Statutes, Section 475.56. The Improvement Bonds and the Water Bonds are hereinafter together referred to as the "Bonds." In satisfaction of the serial maturity requirements of Minnesota Statutes, Section 475.54, the maturities of the Water Bonds shall be combined with the maturities of the Improvement Bonds. 3. Sale. This Council shall meet at the time and place specified in the notice of sale hereinafter prescribed for the purpose of receiving sealed bids and awarding sale of the Bonds. The City Administrator is hereby authorized and directed to cause a public notice of the time, place and - purpose of the meeting to be published in the official newspaper of-the City, and in Commercial West, published in Minneapolis, Minnesota, once not less than ten days before the date of said meeting in substantially the following form: 0 • NOTICE OF BOND SALE $510,000 IMPROVEMENT BONDS OF 1982 AND $1,275,000 GENERAL OBLIGATION i%ATER REVENUE BONDS OF 1982 CITY OF HUTCHINSON, MINNESOTA NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson, Min Council Chambers in the Cit Minnesota, on the 10th day o'clock p.m., to receive an Bonds, and the sale will be at 7:30 o'clock p.m. on th will be in the denomination August 1, 1982. Interest o May 1, 1983, and semiannual. thereafter. All Bonds matu: interest at a single unifori specified for Bonds of any of interest nor the net eff exceed the maximum rate to iesota, will meet at the e Hall, in Hutchinson, )f August , 1982, at 2 1 open sealed bids for these awarded by the City Council same date. All of the Bonds of $5,000, will be dated i the Bonds will be payable on Ly on each May 1 and November 1 ling on the same date must bear i rate, not exceeding the rate subsequent maturity. No rate active rate of the issue may with Minnesota Statutes, Section 475.55, Subdivision 4, for the month of August, 1982. A legal opinion as to each of the bond issues will be furnished by Dorsey &- Whitney,_. of Minneapolis, Minnesota. -Copies of a statement of Terms and Conditions of Sale and additional information may be obtained from the undersigned or from Ehlers and Associates, Inc., 507 Marquette Avenue, Minneapolis, - Minnesota 55402; telephone 612 - 339 - 8291, financial consultants to the City._ Dated: July 13 -, 1982, BY ORDER OF THE CITY COUNCIL Gary D: Plotz City Administrator Hutchinson, Minnesota -2- 0 4. Terms and Conditions of Sale. The following statement of Terms and Conditions of Sale shall constitute the terms and conditions for the sale and issuance of the Bonds and such terms and conditions are hereby authorized to be incorporated in material distributed to prospective bidders for the Bonds: -3- TERMS AND CONDITIONS OF SALE $310;000 IMPROVEMENT BONDS OF 1982 AND $1,275,000 GENERAL OBLIGATION WATER REVENUE BONDS OF 1982 CITY OF HUTCHINSON, MINNESOTA The City of Hutchinson, Minnesota (the City), has called for bids for the purchase from the City of its Improvement Bonds of 1982, and its $1,275,000 General Obligation Water Revenue Bonds of 1982 (together, the Bonds). This is a statement of the terms and conditions upon which bids for the purchase of the Bonds are to be received, the sale thereof awarded and the Bonds issued. BID OPENING AND SALE Bids for these Bonds will be opened on the 10th day of August , 1982, at 2 o'clock p.m., at the Council Chambers at the City Hall in Hutchinson, Minnesota. The bids will be considered and sale awarded by the City Council at 7:30 o'clock p.m., on the same date. These Bonds are offered on the following terms: PURPOSE Thej $510,000 Improvement Bonds of 1982 will be issued for the purpose of financing the cost of constructing various improvement projects within the City, in accordance with the provisions of Minnesota Statutes, Chapters 429 and 475. The $1,275,000 General Obligation Water Revenue Bonds of 1982 will be issued for the purpose of making certain improvements to the City's water system, in accordance with the provisions of Minnesota Statutes, Section 444.075 and Chapter 475. DATE, TYPE AND DENOMINATION The Bonds will be dated August 1, 1982, will be issued as negotiable investment securities with attached interest coupons and will be in the denomination of $5,000 each, unless designated otherwise by the purchaser within 48 hours of award of sale. MATURITIES The Bonds of each issue will mature serially, without option of prior payment, on May 1 in the following years and amounts: -4- 0 • Improvement Bonds Year _ of 1982 1984 $ 50,000 1985 50,000 1986 50,000 1987 50,000 1988 50,000 1989 50,000 1990 50,000 1991 1992 50,000 1993 50,000 1994 60,000 1995 1996 1997 1998 1999 PAYING AGENT General Obligation Water Revenue Bonds of 1982 $ 25,000 25,000 25,000 25,000 25,000 25,000 25,000 50,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 Principal and interest will be made payable at a suitable bank in the United States recommended by the purchaser and approved by the City Council, provided that such recommendation is received within 48 hours after the sale. The City Council will select the paying agent if the recommendation is not received within 48 hours or approved. The City will pay the customary charges of the paying agent. INTEREST PAYMENT DATES, RATES Interest will be payable on May 1, 1983, and semiannually thereafter on each May 1 and November 1. All Bonds of the same maturity must bear interest from date of issue until paid at a single, uniform rate, not exceeding the rate specified for Bonds of any subsequent maturity. Each rate must be in an integral multiple of 5 /100 of 18, and no rate of interest nor the net effective rate of the issue may exceed the maximum rate to be determined in accordance with Minnesota Statutes, Section 475.55, Subdivision 4, for the month of August, 1982. DELIVERY Within 40 days after sale and without cost to the purchaser the City will furnish and deliver at the office of the purchaser or, at its option, will deposit with a -5- r bank, ;:. tinned States seiected by it and approved by the City as its agent to permit examination by and to deliver to the purchaser, the printed and executed Bonds, the opinion of bond counsel and a certificate stating that no litigation in any manner questioning their validity is then threatened or pending. The charge of the delivery agent must be paid by the purchaser, but all other costs, with the exception of the printing of CUSIP numbers as indicated, will be paid by the City. The purchase price must be paid upon delivery of the Bonds, in funds available for expenditure by the City on the date of payment. LEGAL OPINION Legal opinions as to the validity of each issue of Bonds and as to the exemption of each issue of Bonds and the interest thereon from taxation will be furnished by Dorsey & Whitney, of Minneapolis, Minnesota. The legal opinions will b,� printed or. the appropriate issue of Bonds OF BID AND AWARD Sealed bids for not less than$1,758,800 and accrued interest on the principal sum of',$1,785,000 must be mailed or delivered to the undersigned and must be received prior to the time stated above. Bidders must bid for all or none of the Bonds. Each bid must be unconditional and must be accompanied by a cashier's check or certified check or bank draft in the amount Of i$35,700 payable to the City Administrator to be retained by the City as liquidated damages if the bid is accepted and the bidder fails to comply therewith. The bid authorizing the lowest net interest cost (total interest on all Bonds from date thereof to their maturities, less any cash premium or plus any amount less than'$1,785,000 bid for principal) will be deemed the most favorable. The net effective rate on all Bonds may not exceed the maximum rate to be determined in accordance with Minnesota Statutes, Section 475.55, Subdivision�4, for the month of August, 1982. In the event that two or more bids state the lowest net interest cost, the sale of the Bonds will be awarded by lot. No oral bid and no bid of less than $1,785,000 for principal, plus acc.ucc interest on all of the Bonds, will be considered and the City reserves the right to reject any and all bids, to waive informalities in any bid, and to adjourn the sale. CUSIP NUMBERS The City will assume no obligation for the assignment or printing of CUSIP numbers on the Bonds or for the correctness of any numbers printed thereon, but will permit such numbers to be assigned and printed at the expense of the purchaser, if the purchaser waives any extension of the time of delivery caused thereby. Information for bidders and bidding forms may be obtained from the undersigned or from Ehlers and Associates, Inc., 507 Marquette Avenue, Minneapolis, Minnesota 55402, telephone: 612- 339 -8291, financial consultants to the City. Date July 13,1982 By Order of the City Council Hutchinson, Minnesota Gary D. Plotz , City Administrator —7— 5. Official Statement. The City Administrator, in cooperation with Ehlers and Associates, Inc., financial consultants to the City, is hereby authorized and directed to prepare on behalf of the City an official statement to be distributed to potential purchasers of the Bonds. Such official statement shall contain the statement of Terms and Conditions of Sale set forth in paragraph 3 hereof and such other information as shall be deemed advisable and necessary to adequately describe the City and the security for, and terms and conditions of, the Bonds. Attest: Adopted by the City Council on , 1982. CiLv Aaministrator. Eno Mayor The motion for the adoption of the foregoing resolution was duly seconded by Member and on vote being taken thereon, the following Council Members voted in favor: and the following voted against the same: - harallnon Sai,rl rocnln +-inn .•rec AanlprpA nPccnA enA ?AnrfeA ME 3 Ti':1�r�1L _... . _. ..... ...... ................ OF. - -, insan ....._.... To the... . ........... Cit } -. Counc .....................of the ............ fity- ................... of ....... H=;.- hinson ............ . ......: ................................................... .......................... . . . .. ..State of Minnesota: Michael _J_Comm��AF..�.. - - - - -- ---- ..- __.--- _ ..... _-. hereby appl_ies..._.for a License for the term of. - -- --- --- •--_ - -- _.. -_. from the . -° - - - --- -- - - - -- - - - - -- a°y of- - - - - - -_ - - -- 19 -_-., to eel! In Original Packages Only, Non - Intoxicating Malt Liquors, as the same are defined by law, for consumption "OFF' those certain premises in the-_.-_._._..- -- ___- _.._- __- _- �_.�..lt.)t ducribed as follows, to -wU:__ __- - - _- _�..-- .- _ - -- -_ Mike's Mobil 105 North Main at which place said applicant...- operate._--.the busiru s bait $ tackle, gas station and to that end represent -..and state.--as follows: That said applicant.- is _a _ .dtLzen..-..wf the United States; of good moral character and repute, and ha_h__.attained the affe of $1 years; that--- _- he_is....- __.. -- proprietor_.._ of the establishment for which the license will be. issued if this application is ffranted. That said applicant_ -make_ -this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and.rejulations of said City _`.-.._._applicable thereto, which arc hereby made a part hereof, and hereby agres - -to observe and obey the same: (H.n n t. otbw r.q ltr .A., If us. of Toed ,.¢daaoua) �cemm �17D A�,o.Pa✓�- . p L�c.E D.E,oT, u/ /[ � Gon�v�eT /�PLacA-�vr- ,a ,¢- ssu�e.E uvo�- srs- sv�i�vg �F �4�. Aot-I'd agO6,6;7 Each applicant further state that he is not now the holder of, nor has he made appIioatiwn for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of infozicating liquor. Dated-/ dppliaant_ P. O. dddrests q� I J- 1�n'LUL "OFF SALE" $100.00 . .._City Hutchinson County of- -._........---._.._.._...... --- .. . .... ........... ............ OF ......... ..... .t ...... .............. ......... City Council h4ty Hutchinson Tothe ............... ........................ ..... Of te ......... � ...................... f ...... ..... .. .......... .............. ..................... State of Minnesota: ........ . ..................................... Michael J. hereby app1_.,_._._for a license for the term ot__-------------- — — — ----------------- fromam - — -_- — -- ------ ------- — - --------------- . ........ to oil , In Original Packages Only, Non-Intoxicating Malt IAWOM as tU same are defined by law, for consumption "OF-" those certaf,"• Premises in described as follows, to-wit: Southtown Mobil Hwy. 15 South at which plaw said appU4ant.__.operat@.:__:_.the business of-- Z4.1-AtAt.ioX ------- and to that end represent - -and foUalm: is a State; of good moral oharacfer That saidapplioaah. ....... zf the United Sf k� and repute; andha_attaineA the age, of 21 years; that---he. I -_—Pr0Pric10r-----o f 's establishment for which the license wiU be issued it this appUcation is granted. . I . That said applicant—make.--.Ihis-appUcation pursuant and suNea -to all the Laws of the State of Niandeata. , and the ordinances . and.refuzatione of thereto, which are hereby made a part hereof, and hereby apw___.to observe and obey the same: of ked 3W-Iatleu) s4-e_ azrLaej&1 4t /40 Each applicant furtytoer states that he is not now the h,0741ffr of, nor has he made apovatioll, for, nor does he intend to make application for a-Federal Retail DeaWs Special tax stamp for the sale of intoxicating UJU4W. . 1pz� Jppllaant_• _ -T P. O. dddress 7 A� _ / J i July 8, 1982 City Council City of Hutchinson Hutchinson, Minnesota 55350 Gentlemen: w� JUL1982 M � W v \N BY o° RE: Hutchinson Fire Station Hutchinson, Minnesota Chief Lloyd Schleuter and I made a final inspection of the Fire Station. We found all items noted on the Substantial Completion Checklist for general and electrical construction to be completed. Attached are the final pay requests for these contractors, presented for payment with Lien Waivers attached. The mechanical contractors pay request will follow when the circled items on the attached checklist are completed. We will hold a warranty inspection at the 9th month of the (1) year warranty period for final warranty items. Yours truly, Todd Schnobrich Korngiebel Architects TS /jp l .L r i%,'l'OICE FOR ARCHITECTURAL SERVICE AJA DOCUMENT G802 PROJECT Hutchinson Fire Statior DATE July =', 1 0-52 (Name, address) Hutchinson, Minnesota INVOICE NO: #4 TO: ARCHITECT'S PROJECT NO: #8010 CITY OF HUTCHINSON CITY HALL HUTCHINSON, MINNESOTA t J There is due at this time for architectural services and reimbursable items on the above Project, the sum of: One Thousand and 00 /100 — The present status of the account is as follows, 100% CONSTRUCTION COMPLETE ARCHITECTURAL FEE: Reimbursables Previously Paid Balance Due At This Time. 1 Dollars S 1,000-00 $20,000.00 1.289.96 $21,289.96 20.289.96 $ 1,000.00 ARCHITECT: KorI,nJlg�iabel Architects ADDRESS: 102 South Main S rest, Hutchinson, Minnesota 55350 ALA DOCUMENT GE07 • INVOICE FOR ARCHITECTURAL SERVICE • APRIL IF70 EDITION • AIA* . Q1970 ONE PAGE THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D.C. 20006 s 0 0 Kornciebel Architects 102 South Main Street Hutchinson, Minnesota 55350 SUBSTANTIAL COMPLETION HUTCHINSON FIRE STATION HUTCHINSON, MINNESOTA March 8, 1982 This inspection found the project not to be substantially complete. The following items being noted as punchlist and escrow: *GENERAL CONTRACTORS: ESCROW Paintin _ aler, concrete block %oe'*ierior Doors *Wffits & metal Sod & Landscape Work VPa king strips ygtlk mulch yo R f�i�n • leaks wrlpall i n g of guarantee vn letters us P rnd 5 X 5 West Window iel Allowance• To be held in Escrow: $7500.00 *ELECTRICAL WORK: ESCROW Wwo (2) Exterior red lights ,Reergency light stair A 'Several exit lights 4 ,/ ok up sprinkler flow switch To be held in Escrow: $500.00 PUNCHLIST V;Waining Room — Bifold cracked. Hardware Doors 15, 11, lc, 4 Kick plate door 16 4*4by — Quarry tile cracked. -'�A?f hatch flashing incorrect. PUUN�NCHLIST W rcuit labels �7 correct dryer plug r Lents Missing: , meeting room, stair A, melts ilet vweplates maintenance bay �1G� out: ;wining room, kitchen SUBSTANTIAL COMPLETION CONTINUED PAGE 2 *MECHANICAL WORK ESCROW isc, painting Efreworc sprinkler drain and thru wall to apparatus ,yQf hood at A/C compressor ,FfrPaI hopk up of A/C unit. PUNCHLIST inkler certificate Gry6•in ceiling tile Vans & womens lower toilets over W.C. ouch up at armaflex to fiberglas nsulation Q.;�i�pan at anti— syphon valve - - - - - -- - - -,� — �--- -- T room escutcheon plate to cover overhead fill line hung o ole in ceiling. joist and braced. Leak at syamese To be held in Escrow: $2500.00 / 'P:.1CATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT G702 wr): City of Hutchinson PROJECT: Hutchinson Fire Station Hutchinson, Minnesota 55350 APPLICATION NO PERIOD FROM: TO: r PAGE ONE \ : PA D�is�t ' ution ;p: LFOWNER ❑ ARCHITECT ❑ CONTRACTOR 1 fFNTION; CONTRACT FOR: ARCHITECT'S ❑ Korngiebel Architects PROJECT NO: #8010 102 Main Street Electrical Hutchinson, Minnesota 55350 CONTRACT DATE:8 -26 -81 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment, as shown below, in connection with the Contr. Continuation Sheet, AIA Document G703, is attached. i CFIANGL ORDER SUMMARY �� The present status of the account for this Contract is as follows: C h r ov _ - -- — Imo- - .oq Oulers yr,arcrl ADDITIONS r DEDUCTIONS ORIGINAL CONTRACT SUM ....................... S 22,900.00 _ m preunus months by (r,encr TOTAf. Appn•, cd Ihrs �tonlh `. nrnbr r Dale_4pproVed I E -1 $460.00 E -2 $252,09 _ TOTALS _ Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, inlunnation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu• ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received trom the Owner, and that current payment shown herein is now due. COH-VACTOR ISy: Net change by Change Orders .. E -1 .&..E.-3 . , , , • , , , S 712.09 CONTRACT SUM TO DATE .......... S 23,ii12.01 TOTAL COMPLETED & STORED TO DATE ........... $_ 23'612.01 (Column G on G703) RETAINAGE 0 % ............ ............S 0 or total in Column I on 6703 1 TOTAL EARNED LESS RETAINAGE .................. S 23 *612.09 - LESS PREVIOUS CERTIFICATES FOR PAYMENT .......5 22 12.00 State _Date: No My YI .. ...... NOTARY PUBLIC• MNNLWYK ctunty of: 17, 1,420.09 19 /-;� �a ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED ........... ........`U. • ... s ITS W a V1 (Attach explanati n if amount c miffed differs / he amdurd applied tor.) In accordance with the Contract Documents, based on on•sue obser. ARCHITEC . ations and the data comprising the above application, the Architect ccruiies to the Owner that the Nark has progmssed to the point o(� inciaat, & that to the best of his knowledge, information and belief, 8 " Dalo: th" uoality of the Work is in accordance will the Contract Docu- ' m, nis; and that the Contractor is entitled to paymcht of the .AMOUNT This Certificate is not nogotiab The AM UNT CERTIFIED Is payab . uniy I, the Cuntrac rrrtTll -lEp, named herein. Issuance, paym •nt and ac plance of payment are %%ilhow prefudice to f rights of the Owner or Contractur under this Contract. AIA DOCUMENT 6702 •'APPLICATION AND CERTIrirATE FOR PAYMENT • APRiI. 1978 EDITION • AIAS • s^ 1978 lilt. AMERICAN INSTITUTE OF ARCHITECTS, 1735r NEW YORK .AVENUE, N.W., WASHINGTON. O.C. mom G702 -1! /'APPLICATION AND CERTIFICATE 1. FOR PAYMENT AIA DOCUMENT G702 PAGE ONE OF 2 PAGES TO (Owner): City of Hutchinson PROJECT: Hutchinson Eire Station APPLICATION NO: 8 Distribution to: Hutchinson, MN ❑ OWNER PERIOD FROM: 6 -2 -82 CR ARCHITECT TO: 7 -1 -82 ❑ CONTRACTOR ATTENTION! CONTRACT FOR: General Construction ARCHITECT'S ❑ PROJECT NO: 8010 CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Urangc Oilers approved ADDITIONS in pWOOL11 months by Own, r TOTAL \ppwo cd 00, Month NilmL,r Daic Approved -- 1 11 -2 -81 374.00 2 12 -21 -81 2,992.00 3 TOTALS 3,366.00 Net change by Change Orders CONTRACT DATE: 8 -26 -81 Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: DEDUCTIONS ORIGINAL CONTRACT SUM .................... . .. $ 288, 760.00 i Net change by Change Orders ..................... $ 3,116.00 ................... CONTRACT SUM TO DATE ........................ $ 291,876.00 TOTAL COMPLETED & STORED TO DATE , . , , , , ..... $ 291 .876 .00 250.00 (Column G on G703) RETAINAGE 0 % ...........I .............$ or total in Column I on G703 250.00 TOTAL EARNED LESS RETAINAGE .................. $ 291 •876.00 116.00 I he undersigned Contractor certifies that to the best of his knowledge, miormation and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received hom the Owner, and that current payment shown herein is now due. CONI TOR: Gopher State ^CContractors, Inc. gy: Cff r[c %f:Y -tC sru +c� Date: 71-82 LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... CURRENT State of: .0 NOTE Subscfibed a o bWW My 277.519. 14,356.30 ,19 ARCHITECT'S CERTIFICATE FOR PAYMENT AMOUNT CERTIFIED ..........I .................$ 6. 7V (Attach expla ado if amount certified' iffers from :Ile. t applie for.) In accordance with the Contract Documents, based on on -site obser- ARCHITECT vations and the data comprising the above application, the Architect -7/1 certifies to the Owner that the Work has progressed to the point 7fq�* indicated; that to the; best of his knowledge, information and belief, 8 , the quality of the Work is in accordance with the Contract Deco- This Certificate is not ne otiable. T AMOUNT ERTIFIED is a a e only to the Contractor ments; and that the Contractor is entitled to payment of the AMOUNT 1 g P Y Y CERTIFIED. named herein. Issuance, payment n, accepta a of payment are without prejudice to any rights of the Owner or Contractor under this Contract. AIA DOCUMENT G702 • APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIAa • 01978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702 -1978 (612) 587 -5151 AWTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 TO: Mayor and City Council FROM: Bruce Ericson, Parks 6 Recreation Director DATE: July 13, 1982 RE: Roberts Park Field Lighting On the reverse side are the results of the bid opeining for Roberts Park, I've contacted the two lowest bidders regarding any questions they may bave,- and recommend that the bid from Wagoner Electric Company, Incorporated, of Litchfield, Minnesota, be accepted. The funds are available through the Fred Roberts Park, Phase II Grant money, and fall within the budget limits- tions. /o -N� BID 7A. ;UTATION CITY OF HUTCHINSON PROJECT Ball Field Lighting (Fred Roberts Park) DATE Tuesday, July 13, 1982 - 2:00 P.M. BIDDER SURETY AMOUNT DELIVERY ASB Electric Hutchinson, MN $24 ,893.00 Quade's, Inc. Hutchinson, MN 22,745.00 Wagoner Electric Company, In:. Litchfield, MN 21,385.00 - -- I —. - -- 1VA - - -- 1. 0 REGULAR COUNCIL MEETING WATER -$- SEWER -FUNS *State Treasurer Mary Lou 4 Darlene Fuchs Mn.Wastewater Operations Assn McGraw Edison Service Group Atkinson Blacktop Carr Flowers Coast to Coast Commissioner of Revenue Farm & Home Feed Rite Controls Floor Care Supply Fire Extinguisher Sales GTC Auto parts Gambles Gross Industrial Hutch Leader Hutch Telephone Co. Hutch Utilities Hutch Wholesale Supply Ind. School Dist. 423 Junker Sanitation L 4 P. Supply Madsen Ins. Agency McLeod Co. San. Landfill Mn.Valley Testing Lab. Nott Co. Power Process Equipm,ent Quades RCM Rutz Plbg. F, Htg. U.S. Postmaster Water Products Wm. Mueller 4 Sons GENERAL FUND *State Treasurer �kMn. Twins *Jims Garden Service Richard Larson Leslie Linder Doug Meier John Mlinar Judy Thunstrom Elroy Schlueter Steve Smith Carolyn Pohlen Carolyn Lind Karen Larson Jean Nisse Renee Wendorff John Tupa Carol Sellner • PERA water backup charges seminar registration repairs street materials flowers - Michaels supplies June sales tax supplies chemicals liners service parts supplies uniform rental publication costs telephone electricity supplies gasoline refuse hauling per contract gas trimmer insurance june dumping charges testing repairs service contract repairs prof. fees supplies meter postage equipment street materials PERA 80 tickets bid refund deposit repairs per contract bus to twins games gasoline League seminar skating instructor variance refund %safety shoes soccer refund swimming refund swimming refund refund refund overpayment swimming refund July 13, 1962 $ 308.87 66.40 60.00 530.00 606.10 11.00 63.19 716.33 32.84 373.57 132.80 22.80 6.48 5.88 143.75 29.00 175.47 15,387.18 30.78 708.60 17,085.60 200.00 10,377.00 10.50 520.00 175.00 435.50 200.95 8115.50 94.15 600.00 674.35 308.00 $58,207.59 3,677.62 160.00 150.00 4,375.82 249.40 10.00 226.97 48.00 40.00 20.00 8.00 8.00 8.00 16.00 16.00 10.00 8.00 // a. 14 0 0 Bruce Peterson soccer refund 16.00 100.00 John D7cRaith 2nd qtr intown mileage 42.10 Barb Haugen seminar dividend 77.68 Burns Manor Nursing Home insurance 12,760.00 Bjerke Oil Co. Inc. aviation gas 98.00 Berg $ Farnham lies supplies PP 40.00 Beep Buffoon Clown Club 2 clowns 20.20 Com. of Transportation sign permits 17S.00 Chamber of Commerce band concert balance 62.15 Dasco Inc. supplies 41.72 Ez =Liner Ind. supplies 436.00 Fratzkes Roofing roof repairs 90.00 Hoffmann Plbg. 4 Htg. Kohler toilet 40% skating receipts S25.60 Lakeside Roller Rink code 7.00 Mn.Academy of Law Enforcement criminal 7565.70 Mircale Rec. Equipment equipment timmer and supplies 1040.21 Mn. Tora Inc. weed fees 1070.00 Mn. Softball Federation state entry 103.88 Quality Ind. Inc. supplies pP 136.34 Rapid Copy Inc. ID core cards motor vehicle office rental 325.00 State Theatre office supplies 98.37 Allen Office Products 17.52 American Linen Supply laundry as 4 tank rental 21.63 Am. Welding Supplies g 76.69 Allen Precision Equipment paint 122.10 Ag Systems Inc. p arts registration forms 267.50 Accuease supplies 5S.72 Big Bear repairs $ supplies 533.66 Brandon Tire film F developing 96.90 Brinkman STudio 47.58 Browns Greenhouse flowers 78.30 Carr Flowers flowers publication costs 359.10 Chapin Pub. Co. 56.00 Central Mn. Comm. repairs boarding dogs etc. 88.00 Crow River Vet Clinic 132.40 Coast to Coast supplies supplies 114.75 Coca Cola Bottling arena dl fees for county 127.00 Co. Treasurer 3rd qtr payment 10,996.75 Crow River salt monthly tank 41.80 ter Condition Culligan Water Condition 1129.25 Earl F. Anderson 4 Assoc. paint 620.00 Erickson & Templin repairs 2nd qtr intown mileage 200.00 Bruce Ericson supplies 200.00 Family Rexall Drug 378.35 Farm $ Home supplies 26.69 Felskas Auto. repairs 28.75 Floor Care Supply Co. supplies 49.68 Fire Extinguisher Sales repairs 700.87 GTC Auto parts parts supplies 4 parts 38.76 Gambles 1471.49 Gopher Athletic t- shirts 11.50 Gopher Sign Co. signs glass window 4.80 G.F.Nemitz F, Sons city hall bug spray 32.50 Guardian Pest Control uniform rental 699,16 Gross Industrial -3- 0 work study students 312.41 HAVTI 9.00 Hager Jewelry charm 3.60 Home Bakery Inc. cookies 11.20 Hutch Com. Hospital May laundry 776.84 Hutch Com. Hospital dividend refund on ins. 19.80 Hutch Iron $ Metal iron $ bearing 1500.66 Hutch Landscaping tree removal 92.45 Hutch Leader publication costs P 2141.82 Hutch Telephone Co. phone service 6270.65 Hutch Utilities electricity dividend 1476.00 Hutch UTILITIES e insurance 209.96 Hutch Wholesale Supply supplies 5547.36 Ind.school Dist. 423 g asoline 199.50 Ink Spots printing charges 350.19 Int!1 Harvester P arts F, repairs 46.46 Jahnkes Red Owl supplies 6.22 Jerabek Machine Shop pin 23.10 Johnson Motors Inc. parts 76.30 Johnson Super Valu arena supplies office chgs 300.00 James De Meyer mayor recreation supplies 198. Kohesk 176.440 0 L 4 P Supply supplies 27,00 Lamberts Standard Service car washings intown mileage $ state fire conf. 360.00 Lloyd Schlueter membership dues Mn. Rec. ?, Park Assn. 382.28 MacQueen Equipment P arts 196,778.00 Madsen Ins. Agency city insurance 76.20 Mankato Mobile Radio lies supplies PP 50.38 Marco Bus. Products service call 385.17 Miller Davis Co. traffic tickets portable units for parade 250.00 Mini Biff airport electricity P 288.68 McLeod Co. Power Assn. console maintenance 227.25 Motorola Inc. 112.14 Wards repairs 94.40 McGarvey Coffee Inc. coffee 26 wks subscription 40.30 Star & Tribune Newspapers 63.66 Pamida supplies 116.20 Northland Beverages Inc. arena supplies 89'91 Plaza OK Hardware su pp lies July intown mileage 150.00 Gary Plotz supplies 12.40 Plowmans Inc. chemicals 33.00 Patchin Fert. Service 130.00 PIkal Music Store scanner 4 supplies 2520.20 Quades retainage 30.44 Rannow Electic electrical repairs 212.55 Rockite Silo supplies 12.00 Sewing Basket football pants repairs 43.95 Schlueters Refrigeration repairs $ 269.13 Schmeling Oil Co. fuel oil grease 83'88 Sorensen Farm Supply supplies pP permit surcharges quarterly bldg. p 593.88 State Treasurer boat registration fees 168.00 Mn. State Treasurer repairs -ins. claim 982.04 Schwanke Motors Inc. legal fees - salary 798.44 James Schaefer 483.20 Teply Equipment parts -4- Thorsen Campbell et United Bldg. Center Viking Signs Visuals Wigen Chev. Xerox West Pub. Co. Mn. Mueller $ Sons. 0 0 al. auditing service 4400.00 supplies 61.25 227.00 signs 52.00 posters 76.48 parts 146.56 contract payment law books 62.25 street materials - railroad 1790.25 $ 285,361.27 6 VA r DEBT SLRVICE FUND Ist National Bank of St. Paul interest L service fee $14,115.00 Bonds of 1973 1st National Bank of Mpls. principal,interest $ service fee 80,504.25 Bonds of 1975 1st National Bank of Mpl.s principal,interest $ service fee 80,164.00 Bonds of 1978 1st National Bank of Mpl.s principal,interest $ service fee 162,984.15 1980 Tax Increment Bonds 1st National Bank of Mpls. interest 8 service fee 26,025.75 Bonds of 1981 National Utility Products Co. castings 783.18 Northern Trust Co. interest 8 service fee 63,061.10 63,844.28 Bonds of 1982 (payment advanced by Bonds of 1981) Hutchinson Utilities underground service line 150.00 Atkinson Blacktop Service street materials 2,512.95 2;662.95 1981 Parking Revenue Bonds Bennie Carlson contract payment 669.30 C.R. Pelton 8 Associates 3 appraisals 1,025.00 Northern Trust Co. interest & service fee 61,556.25 63,250.55 1981 Fire Hall Const. Funds Paul Betker Buildings 47 coat racks 1,275.00 Coast to Coast supplies 26.95 Plaza OK Hardware supplies 7.78 Fire Extinguisher Sales extinguisher 46.00 Northern Trust Co. interest 8 service fee 35,893.75 37,249.48 LIQUOR STORE Old Peoria Co. liquor 8 is wine 2,548.40 Griggs Cooper & Co. liquor & wine 2,932.18 Twin City Wine Co. wine 820.50 Ed Phillips & Sons liquor F, wine 4,849.42 Friendly Beverage Co. beer 1,643.20 Lenemman Beverage Inc. beer 6 mix 12,137.60 12,644.15 Locher Bros. Dist. beer 15,148.00 Triple G. beer 67.00 Bernicks Pepsi Cola Co. mix 100.45 Schlueter Refrigeration replace compressor 53.22 Hutchinson Telephone Co. telephone service American Linen Supply Co. towels 16.40 93.00 Junker Sanitation refuse hauling 62.06 Hutchinson Leader publication costs Ink Spots Inc. printed forms 32.0 City of Hutchinson insurance 724.02 Mn. Mun. Liquor Store Assn. annual dues 200.00 KDUZ june advertising 75.00 Sprengler Trucking freight charges 401.44 $60,605,94 0 NATI 0 NAL 0ITY BAN K OF MINNEAPOLIS Mr. John A. Ingleman Vice President - Finance Hutchinson Technology Inc. 40 West Highland Park Hutchinson, Minnesota 55350 Dear Sirs: FOR YOUR INFORMATION P `) t Gi a,9 . %!, 10 n @dDC!ic. Te!eonone i6'2? July 8, 1982 � JJrlL1982 N R _ IM Mayor City of Hutchinson City Hall 37 Washington Ave. West Hutchinson, Minnesota 55350 Re: Establishment of Completion Date for Hutchinson Industrial Corporation Project - $3,000,000 City of Hutchinson IDR Bonds Series 1979 Pursuant to Sec. 3.05 Loan Agreement between the City of Hutchinson, Minnesota and Hutchinson Industrial Corporation, dated June 1, 1979, National City Bank of Minneapolis, as Trustee hereby acknowledges receipt of the completion items A..through G. of Sec..3.05. Sin rely, '� Co nie G. Weinman Trust Officer pis (612) 587 -5151 CITY or- �'.� f t %johl 37 WASHINGTON AVENUE iVEST HUTCHINSON, MINN. 55350 M E M O R A N D U M FOR YOUR INFORMATION DATE: — — — —July 8, 1982 — TD: Mayor & City Council rr ------------ - - - - - - - - - - - - - - - FROM Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: Insurance 81/82 8 82/83 Comparison - - -T -- ------------------- - - - --- At the June 29th meeting the request was for me to prepare a comparison of cost for the various insurance policies. The following is a breakdown for city policies and does not include the hospital, nursing home, or utilities. POLICY POLICY GENERAL PERIOD PERIOD FUND 1981/82 1982 -83 BUDGET Airport $ 3,310 $ 3,400 $ 3,700 Institutional General Fund 12,843 12,145 ( *1) Liquor Store 8,344 7,876 Water /Sewer 5,968 5,620 Auto Policy General Fund 9,859 9,213 ( *1) Water /Sewer 1,377 1,535 Workmen's Comp. General 33,470 36,288 40,000 Water /Sewer 2,869 3,102 Liquor Store 783 841 Boiler General 627 821 ( *1) Water /Sewer 91 120 Police Liability - -- 3,808 ( *1) Umbrella ($5,000,000) 2,900 ( *1) POLICY GENERAL PERIOD FUND 1982 -83 BUDGET General Insurance (reference *1) summary $28,890 $28,900 The remaining cost this year will be the audited adjustment by the insurance company. Upon review of last years audit, the cost to the city was as follows; Auto General Fund $ 295 Water /Sewer 120 $ 415 Institutional General Fund $ 9,472 Liquor Store 1,471 Water /Sewer 773 $11,716 Workmen's Comp Policy General $ 3,183 Liquor Store (626) Water /Sewer 1,333 $ 3,890 We have no way of knowing the additional cost for this until the audit is complete sometime in Aug. or Sept. An offset of the audit cost would be dividends received from the Home Insurance Company. Last year we received $7,500 from the company for all city policies. This year we have $5,400 for dividends on the auto policy and anticipate more dividends coming. KBM:dlo • 0 Ei r a* Hutchinson Civic Arena DATE: July 8, 1982 C �F; A f 950 Harrington Street Hutchinson, Minnesota 55350 Phone 612- FOR YOUR INFORMATION TO: Mayor and City Council FROM: Civic Arena Coordinator RE: Communications with Hutchinson Youth Hockey Association Recently I learned that Alderman John Mlinar received a copy of an unsigned letter, dated March 9, 1982, which was addressed to me. I am surprised that this copy was sent to Mr. Mlinar. This letter was in response to a letter I had sent Alderman Mike Carls, responding to an original letter sent by then Youth Hockey Association Vice President, Bob Amiot. Mr. Amiot chose to send his original letter to the Mayor and City Council. I received a copy later. I then sent a response to Mike Carls and copies to the Mayor, Council, and the people signing Mr. Amiot's letter. Mr. Amiot, Mr. Carls and I met at this point to openly discuss the concerns Mr. Amiot had. After this meeting, I felt that any problems that existed were solved, or were on their way to being solved. Approximately two weeks later, Bob Amiot called me. He informed me that a group of "Hockey Moms" had drafted a letter responding to my response. He suggested that I meet with him and the "Hockey Moms" responsible for writing the letter. I then met with Bob Amiot, Roberta Yukel, and Mary Wallen to discuss the concerns they had. The unsigned letter that you received, dated March 9, 1982, is the letter that we discussed. I further explained my responses to Bob's letter, and ex- plained and clarified any questions they had. They--made suggestions and comments, saying that many of the items in Bob's original letter just needed explanation. Bob Amiott stated that he thought our meetings were productive and that progress was made. He agreed with me, that direct contact be- tween us produced more results than letter writing. He collected copies of the March 9th letter stating that he wanted this letter to go no further. The others at the meeting agreed, saying that they were satisfied and expressed hope for better relations in the future. • 0 8 /8/82 Page two This is why I am surprised Mr. Mlinar has now received a copy of that letter. I had thought this letter was now in the past. At the meeting with the "Hockey Moms" to discuss the letter, I came away feeling that we had opened channels of direct communication, and in the future these channels would be used. Apparently, some- one at the meeting didn't agree. I hope this memo will be the last in this series of letters. I plan to attend the monthly Youth Hockey Association Board meetings in the future. Direct communication works much better. If you have any questions, or need further clarification, please contact me. /7 4 � Mary Haugen Civic Arena Coordinator `G F o;tn r'.asr • Hur ninon, /w'%� -:neSota 55350 (612) 587 -5252 - -- FOR YOUR INFORMATION, July 7, 1982 Ken Merril, Treasurer City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 Dear Ken, The Chamber of Commerce requests $175.00 of the remaining $500.00 in the budgeted amount for band concerts and promotions. this $175.00 will help pay printing costs to update the tourist brochure and -help with the band -- concerts. At the present time, the Band Concert series is still $204.00 in the red. Any help that can be received to help us finish the full summer series would be appreciated. We are hoping that the final concert, the Over 60 Band, will not have to be cancelled due to finances. Please pass this above request on to the city council. Thank you for your consideration. O&iamber of Commerce t 7 June 30, 1982 Senior Services Attention: Hazel Sitz Hutchinson City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Participating Agency, - U U Q p T - Z - ,Enclosed you will find the check for your agency from the Hutchinson - Area United Way for the 1981 -82 Campaign. ' 1 invitation to our 1982 +� Please consider this letter your persona Budget Hearing. The meeting will be held J 28 7:30 P.M. at the Central District Services Building located at 30 Glen North, Hutchinson. Please notify us if you plan on attending by'July 23 so that we can reserve time for you on the agenda. Due to the number of participants, you will be limited to a total of eight (8) minutes including questions. Either call us at 612 -587 -5252 or write our office at 218 Main North. Best Regards, /� -- - -- Chuck Schmidt, President United Way of Hutchinson - Enclosure: Check for $3,000.0150r 1981 -82 Campaign.— L). June 30, 1982 Chuck Schmidt, President United Way of Hutchinson c/o Chamber of Commerce Office - 218 Main North Hutchinson, MN 55350 Dear Mr:-Schmidt: The.City of Hutchinson is in receipt of the United Way check for $3,000 for senior services. We wish to express our appreciation again for this allocation of United _Way funds for 1981 -82. Please be advised that we plan to send a representative to your 1982 Budget Hearing on July 28, Sincerely, CITY OF HUTCHINSON Hazel Sitz Personnel Coordinator C EP" Z O :U ,t ma 9 0 37 WASHINGTON AVENUE WEST HUTCHINSON, MINNESOTA 55350 (612)587 -5151 FOR YOUR INFORMATION EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL DATE July 13, 1982 NAME AND ADDRESS Bonnie Baumetz, Route 2, Hutchinson JOB TITLE Hutchmobile dispatcher SUPERVISED BY Hazel Sitz EMPLOYMENT STATUS X New Employee Other: Full Time X Part Time or Seasonal - approximately half time > PAY RATE $4.00 /hr. as of the end of July COMMENTS- Replacement needed due to resignations (1 employee moving as per attached letter, 1 employee ill and unable to continue working). Transit office will have 2 part time dispatchers after this change, rather than 3 as previously. New employee application in file due to advertising for another position several months ago. The above personnel action conforms to adopted personnel policy and to the council approved selection process. M % 41t.1 to I MLN 3 -81 h T0: Hazel Sitz, Personnel Coordinator FROM: Patricia Hedlund DATE: July 2, 1982 RE: Resignation I, Patricia L. Hedlund, hereby submit my resignation effective July 30, 1982. The reason for this being my moving to Norwood, Minnesota. 01u i i F Rk C ?n :; 11IvER REGIONAL u IH-L'�Hv t June 14, 1982 The Crow River Regional Board net at the Meeker County Courthouse June lit, 1982. Present: Dorothy Finseth, Sunburg Representirg: Kandiyo:ii County Wayne Hebrink, Renville Kandiyohi County Orlynn Mankell, New London Kandiyohi County Jean Stranberg, Atwater Kandiyohi County Ellen 2loench, 3den Valley Meeker County Harriet Berg, Dassel Meeker County Georse Jepson, Winsted McLeod County Earl Mathews, Glencoe - McLeod County Lilah Buhr, Steuart McLeod County Lionel Barker, Glencoe Glencoe John Horrocks, Hutchinson Hutchinson Judy Johnson, Litchfield Litchfield Linda Ulrich, Renville Renville LeRoy Sanders, Willmar Willmar Burton Sundberg, Director, IIRRL Kathy 'Matson, Asst. Dir., CRRL Absent:. Jeanne Lundstron, Cosmos* Representing: Meeker County Albert Linde, Hutchinson* Hutchinson Delores Condon, Litchfield* Litchfield Jeanette Buchanan, Willmar- Willmar John Esbjornson, Willmar* Willmar To Be Appointed: .r,t 7.::!..:: ;1 Bird Island Excused absence Chairman Mankell called the meeting to order. Buhr /Jepson moved to approve the minutes of the May meeting with these two corrections: Jean Stranberg's absence was excused, and Lilah Buhr attended the April meeting of the SAIe II E governing board. Carried, Sanders/Hinseth moved to accept the May treasurer's report with corrections. Carried.... Mr. Sundberg reviewed a six -month survey of the 1982 budget which sho.s that total spending is X10,000 under the budgeted amount. Future income problems include a 15% reduction in state aid and a $2500 shortfall in Kandiyohi County's library funds. Director's Report: 1. The statistical report for May was reviewed. 2. The Glencoe Library had an open house Sunday, June 13, from 2 to $ p.m. with an estimated 200 persons attending. The remodeling has almost doubled available library space. , 3, Clippings included publicity on simmer reading programs. A former board mem- ber, Joan Reckdahl of Grove City, has been named Atwater's Teacher of the Year. 4. A workshop for libraries that use volunteers will be held in Willmar June 23. Funding is through a S_*D11i. grant. 5. The referendum for new library facilities at Grove City passed. 09T Habrink /Sanders moved that the bills be approved. Carried. Committee Reports: 1. The SAcCE is recommending that the governing board approve the OCY. terminal. grant. The grant would be split between the Crow River-Regional Library and Worthington Community College. 2. The board's staff policy committee met in May and will meet again June 21. John Horrocks, LeRoy Sanders, and Delores Condon are on the com-- dttee. 3, The budget committee needs to neat before the July meting. Communications: 1. The Public Library newsletter had a reprint on'the remodeling of the Glencoe library. 2. The fourth - quarter payment of LSCA funds (federal aid) has been received from the state. ' 3. Regional System Directors Will meet with MC/MT System Coordinators June 25. 4. Dennis Ulrich has been elected to the Renville School Board. His wife, Linda Ulrich, is replacing him on the library board. Board policy states that library, board members may not serve on school boards. 5. A letter from Ragedorn states that he is aware of the fiscal problems faced' by libraries. New Business. ^ 1. The percentage (or ratio) of contribution by all parties to the CRRL Agreement Is now based on the 1970 census. Any proposed change in the percentage (or ratio) of contribution to this agreement due to changes in population distribution as per the 19aO census must be recommended by the CRRL board and approved ty all the i governing boards of the concerned parties. Sanders/Horrocks moved that the - J governing boards be advised of the changes in moneys due based on the 1980 census ` along with the presentation of the 1983 budget. Carried. 2, A revised Long Range Plan is required every two years to qualify for state aid. This revision is due June 30. It was suggested that the director and the assistant director have their names listed as the authors of the revision. Mathews/Berg moved to accept the plan with .minor changes. CaD�ried.; 3. Applications for state aid and LSCA funds (federal aid) are made annually.- Total' aid of $110,000 includes $93,000 in state aid and $17,000 in LSOA funds. BuhrYiosnch moved that the applications be approved. Carried. Unfinished Business: ".. 1. Horrocks/Barker moved that the CRRL board approve.a policy* to determine bookmobile _stops, the policy to be administered by the library staff. Carried. 2. Action on the new Minnesota Trustees Manuals was tabled until, the July meeting. Lilah Buhr Secretary onr r= :fie 1982 , CRCW P,L s:'. 5,ZO2.16 . 11,000.00 , Treasurer's n ,,ort LeRoy Sanders, Treasurer 104.21% iNCOi•� TIULS :11ONTH YEAR TO DATE BUDG :'T Balance $(14,701.95) S (8s3.0.87) � Receipts: - p - -'.00% .2,700.00 3,000.00 State/Federal Aid - v " -25 X981.26''-, - 156s725.70;- 46,618.00 113,000.00 Kandiyohi County - 1,414.1 6,139.-69 36,252.00 72,5o4.00 Meeker County 2,355.05 - 14,125.82 15,000.00 50,233 -00 McLeod County - ACCT GROUP... 29,750.50 178,991.21 - 50.57% - 55,074.00 McLeod County (1981 Receivable) 5,432.08 -0- Willmar x5,150 65 '� 17x521 73'' -" ' 29,660.50 599321.00 Litchfield .'`. -. g37.0A' ^4.773.47:. 152394.00 30,788.00 Hutchinson 225.18_ 1,318.25 21,993.50 43,987.00 Glencoe _ 100.00 -' 116.94 lO,O73.00 20,146.00 Bird Island 20.18 349.70 39048.00 6,096.00 Renville 00> 00 - -- 3349.00 6,698.00 Petty Cash 21226.79 13,492.93 22,000.00 Gifts 213.44 374.66 -0- Other 181.60 1,169.81 . 10,000.00 Total Receipts: .'2,62 -1.83 $2019857.48 $4899847.00 From 1981 Budget 37 -64% 860.00 5,000.00 TOTAL RECEIPTS & BALANCE: 8(12,o80.12) $193,516.61 $494,847.00 _ .. - V91. r -. 5,ZO2.16 . 11,000.00 , -- NTD '. � - YT0 _�_ X OF EXP CURRENT -. 104.21% 950.00 - -:80 K SERVICES 225..000 ' - ACCT GROUP... .DO - .00 -00% .00 PERSONAL SERVICES - p - -'.00% .2,700.00 3,000.00 SALA4I_S.. - v " -25 X981.26''-, - 156s725.70;- - :�50.'O BY "312.951:00- ' RAN C- - 1,414.1 6,139.-69 -6 .6 Z 3,0 0.-GO PERA AN SOCIAL SECURITY 2,355.05 - 14,125.82 50.45% 28,000.00 - - ACCT GROUP... 29,750.50 178,991.21 - 50.57% - 353,951.00 MA ItRIALS ADULT ` a 2at.as 5+F4 _ .900KS x5,150 65 '� 17x521 73'' -" ' 39.76$ `44,066.00 - X14,000.00 :BOOKS CHILDREN . .'`. -. g37.0A' ^4.773.47:. 34.10Y .._ - O CALS 225.18_ 1,318.25 16.48% 8,000.00 PAMPHLETS _ 100.00 -' 116.94 56.47% 20000 AUDIO VISUAL 20.18 349.70 8.74% 4.000..00 J PA NTI NGS "BINDING 00> 00 - -- 6006 100.00 �- 130.72' } -: 130 72;.: 21.79% -, 600.00 _- MICROFORM$ - - _ -. --. , -- �° .., 00 x' '40.50- 13.50% �• 300 CD _ ACCT GROUP... 6,463.81 24,251.31 34.03% 71,266.00 MAINTENANCE CUSTODIAL SUPPLIES AND SERVICES 97.92 331.27 37 -64% 860.00 TELEPHONE& TERMINAL -- `- - - 549 OS` - .2,523 89„ 53.70 - '� 4, 700.00 VEHICLE OPERA7IOV IN L INS 7D1.03>'� 4, 8T2 23� °' 44.29 11�OOCCO ACCT GROUP... '1 349 03` -" '7,727 39' '46'61% 16,580.00 OTHER SUPPLIES E- PRINTING _ 29557.21 .5,287.36 48.07% IL,000.00 PROMOTING AND PROGRAMMING 187.46 377.93 25.20% 1,500 . 00 i - POSTAGE 422 01- s� '2,659 85" -'S0.45Y 4.400.00 r{ MILEAGE AND MEETINGS ` � 87.20;.. 2,437 99 `.� '48.76% :a ``;,5,000.00: MEMBERSHIPS - - :00 -'. +- 300.00"' ```1,884.00 ' 50.00% -- 600 DO i IWSURANCE - -00 . 36.23% 5.200.00 1 AUDITING - SERVICES .. - V91. r -. 5,ZO2.16 47.29Y 11,000.00 , BRANCH A MOTIZATICN FUND .00 990.00 104.21% 950.00 - -:80 K SERVICES 225..000 1,350`. . 00 - 50.004 -CO CATALOG 0 = - p - -'.00% .2,700.00 3,000.00 _ ACCT GROUP... _ - * - 4,424 -5 89.29' 45:18.45, 350.00 EOUIPY,ENT - - 199.50 - 533.04 - 13.33Y- 4x000.00 BRANCH A MOTIZATICN FUND .00 .00 .00% 700.00 - VEHI L , AMORTIZATION FUND .00: . > -. - .00.,_ .ODY - - ..3,000.00 _SAVIN COPIER - -. -_ - .00 4,539.56: - -'.00% .COr - ACCT. GROUP... '199.50- -- 5,072.60 - - 65.88% 7,700 00 ORG. TOTAL... 42,196.49 236,531.80 47.80% 494,647.00 Reversal (voided check) 108.96 123.96 Investments redeemed 319000.00 2011900.00 Investments purchased -0- 182,166.42 Ending cash balance (23,157.65) (23,157.65) Savings Pass Book: 8(2,588.71) ass of June 30, 1982 2,786.64 Amortization Fields (not including interest but including :` ,?97.93 repayment of $140.00 per month) (612) 587 -5151 CITY OF HUTCHMSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE; July 12, 1982 --------- - -- - -- TO: Mayor and City Council FROM: _Gary D. T Plotz, City Administrator --------------------------- SUBJET; Special Meeting of the City Council ----------------- The Mayor has requested a special meeting of the City Council on Tuesday,. July 13, 1982 at 3:00 P.M. in the.Hospital Conference Room. The topic will be "Tax Increment. Discussion." cc: The Hutchinson Leader KDUZ Radio Station Crow River Cable TV 12) 587 -5151 CITY OF HUTCHINSON 3I ✓ASSnVO ;OW'� AW-NU Vt I— MCHINSQIV, MINN. 55350 M E M O R A W D U M DATE: July 7, 1982 TO: Mayor and City Council FROM: Gary D. Plotz, City Administrator -------------------------------- SUBJECT; Special Meeting of City Council There will be a special meeting of the Hutchinson City Council on Friday, July 9, 1982 at 7:00 A.M. in the Council Chambers. The purpose of the meeting is to discuss whether or not to invite Attorney Mahoney of the Dorsey law firm out for the July 13 City Council meeting to discuss questions raised on tax increment financing. NOTE: The Council requested me to contact Attorney Mahoney today and ask him what the cost of his services would be. Attorney Mahoney stated it would be a $500 fee to be in attendance, including his driving time back and forth from the Twin Cities. /ms cc: The Hutchinson Leader KDUZ Radio Station Crow River Cable TV