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cp06-28-1983 cSUNDAY -26- HUTCH INSON CITY ` CALENDAR- WEEK OF .Tune 26 TO July 2 1933 WEDNESDAY -29- 8: P.M. - Public Facilities Task Force Meeting at City Hall (Auditorium) 8:00 P.M. - Airport Zoning Board Public Hearing in Council Chambers i THURSDA -30- A MONDAY -27- Noon - Safety Council Meeting at Fire Station 1:00 P.M. - Utilities Commissio Meeting at Utilities 3:30 P.M. - City Council Work- 1:00 P.M. - BIN Railroad Users/ shop at City Hall Shippers Meeting at CDS Building 7:30 P.M. - Special City Council Meeting for Public Hear- 7:30 P.M. - City Council Meet - ing at Elementary Audi- ing at City Hall torium (Project 83 -07) FRIDAY -1- I, i i � M1S i 1A r � I� M SATURDAY AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 28, 1983 1. Call to Order - 7:30 P.M. 2. Invocation - Reverend Richard Coston 3. Consideration of Minutes - Regular Meeting of June 14, 1983 Action - Motion to approve - Motion to approve as amended 4. Public Hearing - 8:00 P.M. (a) Project 83 -02 - Oakwood Lane 1. Sanitary Sewer 2. Storm Sewer 3. Grading, Gravel Base, Curb and Gutter Action -'Motion to close hearing - Motion to reject - Motion to waive reading and adopt Resolution No. 7427 5. Communications Requests and Petitions (a) Consideration of Request to Use Street Area On First Avenue Southwest Next to Library Square for Farmer's Market On Saturdays During Summer Season Action - Motion to approve - Motion to reject (b) Consideration of Request by Mick Wigen to Hold A Picnic /Block Party In Rolling Oaks Park from 3-10 P.M. On July 9, 1983 Action - Motion to approve - Motion to reject (c) Consideration of Request for Chief Wastewater Plant Operator to Attend Minnesota Wastewater Operators Association Institute August 3 -5, 1983 Action - Motion to approve - Motion to reject (d) Report On Disaster Procedure Evaluation Meeting By Alderman Ted Beatty Action - (e) Consideration of Petition for Ordinance Concerning Public Display -Minor Law Action - COUNCIL AGENDA JUNE 28, 1983 6. Resolutions and Ordinances None 7. Reports of Officers. Boards and Commissions (a) Monthly Financial Statement - May 1983 Action - Order by Mayor received for filing (b) Minutes of Planning Commission dated May 17, 1983 Action - Order by Mayor received for filing (c) Minutes of Library Board dated June 10, 1983 Action - Order by Mayor received for filing 8. Unfinished Business (a) Review of Refuse Survey Requested By City Council And Presented By City Administrator Action - (b) Consideration of Report and Recommendation from Police Chief Regarding Downtown Parking (DEFERRED APRIL 12, 1983) Action - (c) Consideration of Request by Junker Sanitation for Increased Residential Refuse Rates Effective July 1, 1983 (DEFERRED JUNE 14, 1983) Action - (d) Consideration of Recommendations for Insurance Program As Presented By Dwight Tange, Insurance Consultant Action - Motion to reject - Motion to approve recommendations as presented (e) Consideration of Installing Street Lights On Boulder Street and Boulder Circle Action - Motion to reject - Motion to approve installation -2- 46 COUNCIL AGENDA JUNE 28, 1983 Q F-1°R? (f) Consideration of Request from Citizens Bank for Beautification On First Avenue Southwest Action - Motion to approve - Motion to reject (g) .Consideration of Awarding Bid for Garage Portion of Bretzke Property (DEFERRED JUNE 21, 1983) Action - Motion to reject - Motion to approve and award bid 9. New Business (a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Transferring Funds from Contingency Account to Police Department Account for Over -Time Pay During Tornado Action - Motion to reject - Motion to approve transfer (c) Consideration of Request for Conditional Use Permit As Submitted by Pure Culture Products with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (d) Consideration of Request for Conditional Use Permit As Submitted by Hutchinson Farm Service with favorable recommendation of Planning Commission Action — Motion to reject -- Motion to approve and waive reading and adopt Resolution (e) Consideration of Request for Conditional Use Permit As Submitted by John and Harriet Tewes with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (f) Consideration of Request for Variance As Submitted by John and Harriet Tewes with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution -3- COUNCIL AGENDA JUNE 28, 1983 (g) Consideration of Request for Variance As Submitted by Russell Fischer with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution (h) Consideration of Horswell Property Annexation with favorable recommendation of Planning Commission Action - Motion to reject - Motion to approve and waive reading and adopt Resolution - Motion to request public hearing by Minnesota Municipal Board (i) Consideration of Expiration of Orderly Annexation Agreement with Townships with recommendation from Planning Commission Action - Motion to reject - Motion to refer agreement to City Attorney (j) Consideration of Authorization to Execute West River Park Grant, Phase IV Action - Motion to approve - Motion to reject (k) Consideration of Authorization to Proceed with Grant for Exercise Trail At Roberts Park Action - Motion to approve - Motion to reject (1) Consideration of Authorization to Proceed with Grant for Playground Equipment At North Park Action - Motion to approve - Motion to reject (m) Consideration of New Wood Sale Permit System Action - Motion to approve - Motion to reject (n) Consideration of Pension Increase for Hutchinson Fire Department Relief Association Action - Motion to reject - Motion to approve increase (o) Consideration of Recommendation of Public Facilities Task Force Public Buildings Sub - Committee to Select A Site of Old Fire Station and Adjacent Land to South for Police Station and to Negotiate Purchase Option South of Fire Station Action - Motion to reject - Motion to approve and authorize purchase option -4- COUNCIL AGENDA JUNE 28, 1983 (p) Consideration of Authorizing Appraisal of Proposed Police Station Addition Adjacent to Old Fire Station Action - Motion to reject - Motion to approve appraisal (q) Consideration of Equipment for Sewage Plant Action - Motion to reject - Motion to approve purchase (r) Consideration of Public Hearing Notices Received from County Action - Motion to approve - Motion to reject (s) Consideration of Drainage Ditch Located On West Side of Airport Action - Motion to reject - Motion to approve - Motion to defer for cost estimate (t) Consideration of Renewal for Group Health Insurance (Presentation by Dwight Tange) Action - (u) Update by Insurance Consultant On Bidding Group Dental, Long -Term Disability And Life Insurance Action - (v) Consideration of Renewal of Quotation for Hospital and Nursing Home Malpractice Insurance Action - (w) Consideration of Recommendation by Hospital Administrator Concerning Relocation and Purchase of Replacement Facility to Operate Thrift Shop (Presentation by Phil Graves and Dorie Johnson) Action - Motion to reject - Motion to approve purchase of building, contin- gent upon approval of Hospital Board 10. Miscellaneous (a) Communications from City Administrator 11. Claims Appropriations and Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment -5- 0 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1983 1. Mayor DeMeyer callled the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty (arrived at 8:15 P.M.), and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Richard Coston. 3. MINUTES The minutes of the Board of Review of May 6, 1983, regular meeting of May 24, 1983, bid opening of May 31, 1983 and special meetings of May 31, 1983 and June 2, 1983 were approved as presented upon motion by Alderman Carls, seconded by Alderman Mlinar and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS REQUESTS AND PETITIONS (a) CONSIDERATION OF RECOMMENDATION FROM LIBRARY BOARD TO PURCHASE MODEL OF PROPOSED LIBRARY ADDITION (PRESENTATION BY RALPH BERGSTROM) Mr. Ralph Bergstrom, representative for the Library Board, requested auth- orization to purchase a model of the proposed library addition. He reported that approximately $600 remained in the fund from the money allocated by the city for the initial library study. The model would cost $880 and the plas- tic case $75, for a total of $955. Therefore, the Library Board would need an additional $360 from the city. Mention was made that the Library Board had recently filed a letter of intent for a federal matching funds grant, and the application would be available in October. Attorney Schaefer stated that in 1903 an election was held to vote on ac- cepting the $10,000 donation from Andrew Carnegie to build a library. The people voted to accept the donation and to build in Library Square at an additional cost of $2,500 from the local residents. The motion was made by Alderman Mlinar to approve the purchase of the model of the proposed library addition for $360 additional money. The motion was seconded by Alderman Carls. Alderman Mlinar moved to amend the motion to approve the additional $360, with the remainder of the money from the library WIN COUNCIL MINUTES JUNE 14, 1983 fund to be spent on the model, for a total cost of $955. Alderman Carls seconded the amendment, and the motion carried unanimously. The motion unanimously approved. (b) CONSIDERATION OF REQUEST TO HOLD PORK COOKOUT CHAMP CONTEST IN LIBRARY SQUARE ON JUNE 18, 1983 Following discussion, it was moved by Alderman Carls, seconded by Alderman Gruenhagen, to approve the request for the use of Library Square. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR STREET LIGHT AT END OF ROBERTS ROAD The residents of the 600 block of Roberts Road South requested a street light to be placed at the southernmost end of the street. After discussion, Alderman Gruenhagen moved to approve and refer the request to the Hutchinson Utilities. Motion seconded by Alderman Mlinar and approved unanimously. (d) REPORT FROM POLICE CHIEF ON DAMAGE FROM TORNADO Police Chief O'Borsky reported that the estimated damage from the tornado that struck Hutchinson on Monday night, June 13, amounted to approximately $1.3 million. All of the electrical power is back on, and no one is hospi- talized. The barricades have now been removed, and the guards are no longer on duty. However, the fair grounds will be classified as "off limits" for some time. The city staff was commended for the way in which it carried out the emer- gency plan during the recent disaster. (e) COMMUNICATION FROM HOWARD MADSEN REGARDING CITY INSURANCE BID Mr. Howard Madsen stated that he and other local insurance agents felt the consultant hired by the city to review insurance policies had done some so- liciting of two firms in the Twin Cities, with a possible conflict of inter- est. The notice in the Leader stated the specifications would be available for pick up at 1:30 P.M. on April 25, 1983. These two firms, however, had their specifications delivered to them. It was their understanding the bids would be kept local. It was pointed out the consultant had discussed the matter with the City Attorney prior to delivering the specifications to the two firms in ques- tion. The City Attorney remarked the purpose for soliciting bids was to get as many bids as possible to assure the city would get the best proposal. The method in which the specifications were obtained was insignificant as long as they were not obtained prior to anyone else having access to the w 0 -2- COUNCIL MINUTES JUNE 14, 1983 u same information. The two companies contacted dealt in the field in which the city was seeking bids. It was the opinion of the agents that all the big companies were represented locally, and there was no need to go outside the city to seek insurance bids. Also, opposition was expressed against the city attempting to secure a quota- tion from the League of Minnesota Cities insurance plan and have an agent handle the program for the city. Following discussion, the consensus of the Council was that the contract with Risk Control, Inc. should be reviewed prior to the bid opening on June 21, 1983. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 9/83 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP After discussion, Alderman Mlinar moved to waive second reading and adopt Or- dinance No. 665. Motion seconded by Alderman Carls and carried, with Alder- man Gruenhagen abstaining from voting. (b) ORDINANCE NO. 10/83 - ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON ENTITLED TIME LIMIT, PARKING ZONES Following discussion, it was moved by Alderman Carls, seconded by Alderman Gruenhagen, to waive second reading and adopt Ordinance No. 666. Motion approved unanimously. (c) RESOLUTION NO. 7425 - RESOLUTION FOR PURCHASE After discussion, the motion was made by Alderman Gruenhagen to waive read- ing and adopt Resolution No. 7425. Motion seconded by Alderman Mlinar and carried unanimously. 7. REPORTS OF OFFICERS BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S REPORT - MAY 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF TREE BOARD DATED APRIL 19, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARK AND RECREATION BOARD DATED APRIL 6, 1983 AND MAY 4, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- COUNCIL MINUTES JUNE 14, 1983 (d) MINUTES OF NURSING HOME BOARD DATED APRIL 21, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF SENIOR ADVISORY BOARD DATED APRIL 13, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF AIRPORT ZONING BOARD DATED APRIL 27, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS DECISION ON DEFERRED RULINGS Mayor DeMeyer made reference to a letter from the City Attorney dated May 24, 1983 in which he addressed the issues of whether a majority vote of all members or a simple majority vote of the members present were required on the three items with deferred rulings. It was the City Attorney's opinion that a simple majority vote would apply to the deferred rulings from April 26, 1983 regarding the parking assessment appeals (Roll No. 152) and the special assessment appeal of Walt Kelley as well as the May 10, 1983 reassessment for Caroline Anderson. The Chair then ruled that the motion carried for the above stated deferred rulings. (a) CONSIDERATION OF AWARDING BID FOR PROJECT 83 -01 -16 (DEFERRED MAY 31, 1983) It was reported that tentative approval had been granted to the Second Avenue state aid project, and a response would be forthcoming from the State. The City Engineer recommended deferring action to award the bid until the last Council meeting in July. After discussion, Alderman Carls moved to defer a decision on awarding the bid until the July 26, 1983 meeting. Motion seconded by Alderman Mlinar and approved unanimously. (b) CONSIDERATION OF PLANS AND SPECIFICATIONS FROM ARTHUR BENJAMIN JR. FOR SIDEWALK REPAIR ON FIRST AVENUE SOUTHWEST (DEFERRED APRIL 26, 1983) Mr. Arthur Benjamin, Jr. presented a verbal proposal of plans to coincide his repair with the city's project. He stated Jim Hanson had reviewed the necessary work to be done. It was then suggested that Mr. Hanson prepare a sketch plan of the proposal for the city's review. -4- COUNCIL MINUTES JUNE 14, 1983 Alderman Gruenhagen moved to authorize the sidewalk repair on First Avenue Southwest and the plans submitted by the property owner, contingent upon the City Engineer's approval. The motion was seconded by Alderman Beatty and carried unanimously. Mayor DeMeyer called attention to the letter received from Citizens Bank & Trust Co. requesting permission to put in the same type of sidewalk on the north side of the bank as that laid in front of the old S & L building, with the understanding the bank would pay the difference in cost. Following discussion, the motion was made by Alderman Beatty to approve the sidewalk project for the bank, with the City Engineer and bank personnel to work out the details. Motion seconded by Alderman Gruenhagen and unanimously approved. (c) CONSIDERATION OF PARKING LOT LAYOUT FOR MASONIC TEMPLE SITE City Engineer Priebe presented four alternative parking layouts forthe Ma- sonic Temple site which would preserve some of the existing trees and shrubs. It was reported that the City Forester would review the area and make recom- mendations. After discussion, it was the consensus of the Council to defer action until a decision was made on one -way alleys in the downtown area. The motion was made by Alderman Carls to defer action to the July 26, 1983 meeting. Motion seconded by Alderman Mlinar and unanimously carried. (d) CONSIDERATION OF AWARDING BID FOR LETTING NO. 2 (DEFERRED APRIL 25, 1983) The City Engineer reviewed the two bids received for Letting No. 2 and recom- mended awarding the bid to the low bidder, Buffalo Bituminous, Inc. in the amount of $176,018.52. The motion was made by Alderman Beatty, seconded by Alderman Carls, to ap- prove and award the bid to Buffalo Bituminous. Motion approved unanimously. (e) CONSIDERATION OF PAYMENT FROM BASS POND AREA City Administrator Plotz reviewed the purchase of the bass pond from the DNR. He stated the figure of $1,800 was the original purchase price paid to the city for the 13 acres. Following discussion, Alderman Beatty moved to approve the payment of $1,800 for the bass pond. Motion seconded by Alderman Gruenhagen and carried unani- mously. (f) CONSIDERATION OF COMPROMISE ON PARKING ASSESSMENT APPEALS PRESENTED BY ATTORNEY WILLIAM HAAS -5- COUNCIL MINUTES JUNE 14, 1983 Attorney William Haas presented a proposal for resolving the appeals of the parking program special assessments on behalf of his clients. It was sug- gested that the city and the appellants each hire an appraiser to conduct before and after appraisals of the property in dispute. The appraisers would base the appraisal upon the increase in the fair market value of the property after the improvement over the fair market value of the property before the improvement. Proper adjustments of the assessment would be made accordingly. Mr. Mel Ziemer stated he was willing to pay for his off - street parking assess- ment, but his building had been empty for 10 months. It was pointed out by Caroline Anderson that her parking assessment had been adjusted downwards due to an error in computation -for homestead credits. After lengthy discussion, the motion was made by Alderman Beatty, seconded by Alderman Mlinar, to accept the attorney's parking special assessment pro- posal agreement and to proceed with both the city and the appellants hiring an appraiser to move toward an agreement. Upon roll call, the motion carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor De- Meyer voting nay. (g) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND ADVERTISING FOR BIDS ON PROJECT 83 -06 After discussion, it was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to approve the plans and specifications for project 83 -06 and to waive reading and adopt Resolution No. 7421 entitled Resolution Approv- ing Plans and Specifications And Ordering Advertisement for Bids, with bids to be opened at 2:00 P.M. on July 7, 1983. Motion approved unanimously. (h) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL NO. 166 AND SETTING ASSESSMENT HEARING FOR PROJECT 83 -01 -16 City Engineer Priebe reported on Project 83 -01 -16 and stated the total cost of the improvement would be $94,320.00. It was his recommendation to hold a hearing on Assessment Roll No. 166 on July 12, 1983 at 8:00 P.M. Following discussion, Alderman Beatty moved to approve and waive readings and adopt Resolution No. 7422 entitled Resolution Declaring Cost To Be Assessed And Ordering Preparation Of Proposed Assessment, Assessment Roll No. 166, Project No. 83 -01 -16 and Resolution No. 7423 entitled Resolution For Hearing On Proposed Assessment, Assessment Roll No. 166. Motion seconded by Alderman Carls and carried unanimously. (i)- CONSIDERATION OF RENT ADJUSTMENT FOR CAMEO CLEANERS (REQUESTED BY MAYOR JAMES G. DEMEYER) i � COUNCIL MINUTES JUNE 14, 1983 Mayor DeMeyer referred to a letter dated May 16, 1983 regarding a meeting of city staff, the Mayor and the owner of the Cameo Cleaners concerning maintenance and repairs of the old Plowman building. Attorney Roger Gil- mer has been holding rent payments since Mr. Smith complained about the condition of the building. It was pointed out that approximately 30 per cent of the space was unusable due to water conditions. The Mayor recom- mended a 45 per cent rent adjustment for Cameo Cleaners from the time the city owned the building (February 1, 1983) to June 1983 and requested the funds held in escrow be released by Attorney Gilmer. After discussion, the motion was made by Alderman Beatty that the city grant Pat Smith a 40 per cent rent reduction from February 1, 1983 to June 1, 1983. The Chair seconded the motion and it carried, with Aldermen Beatty, Carls, Mlinar and Mayor DeMeyer voting aye and Alderman Gruenhagen voting nay. City Administrator Plotz reported the large front window of the building was blown out the previous evening during the tornado. It was not recom- mended to turn it over to the insurance company since the city had a $1,000 deductible policy. Following discussion, it was moved by Alderman Beatty to make repairs on the window at the Cameo Cleaners. Motion seconded by Alderman Mlinar and unanimously carried. Alderman Carls expressed concern about the money being spent out of the con- tingency fund and requested a report on the fund for the next Council meet- ing. 9. NEW BUSINESS (a) DISCUSSION OF ANNEXATION OF HORSWELL PROPERTY BY CITY OF HUTCHINSON (REQUESTED BY ALDERMAN JOHN MLINAR) City Engineer Priebe reported the Ronald Horswell property would be indi- rectly involved with some of the requested services for the Oakwood Lane project. The city could save approximately $40,000 by going across the Horswell property to install a sanitary sewer. The property is surrounded on three sides by 60 per cent of the city and is within the orderly annexa- tion area. Up to this time the city has not pursued annexation of this land. It was stated that the assessments could be deferred with the serv- ices available to the Horswell property. Mr. Horswell commented that several years ago there had been discussion of annexing his property. He requested an estimate of the costs he would be assessed and stated he would be agreeable to a deferred assessment with the services available. -7- COUNCIL MINUTES JUNE 14, 1983 Alderman Gruenhagen moved to approve and refer the matter to the Planning Commission. Motion seconded by Alderman Mlinar and carried unanimously. (b) CONSIDERATION OF APPLICATION FOR RETAIL 'OFF SALE" NON - INTOXICATING MALT LIQUORS BY GEORGE THELEN After discussion, the motion was made by Alderman Carls, seconded by Alder- man Gruenhagen, to approve and issue the requested license. Motion approved unanimously. (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY GEORGE THELEN Following discussion, it was moved by Alderman Gruenhagen to approve and issue a cigarette license. Motion seconded by Alderman Carls and carried unanimously. (d) CONSIDERATION OF REQUEST BY JUNKER SANITATION FOR INCREASED RESIDENTIAL REFUSE RATES EFFECTIVE JULY 1, 1983 Mr. Rick Junket and Attorney Lee LaBore were present to represent Junker Sanitation. A 65C rate increase per month was requested for residential service, effective July 1, 1983 to July 1, 1984. Attorney LaBore stated the commercial rate was not being increased due to the fact it received a larger increase last year. City Administrator Plotz pointed out there was a problem with refuse pick -up in the parks. Mr. Junker stated the Parks and Recreation Director had not informed him of any problem. Last year it was suggested the city purchase its own dumpsters, and Junker would be willing to empty them free of charge. After discussion, it was the consensus of the Council to obtain a survey of other comparable communities and what they charged for refuse services. The motion was made by Alderman Carls to defer action until the Council had a chance to address other communities of comparable size as to their services and cost. Motion seconded by Alderman Gruenhagen and carried.upon roll call vote of Aldermen Gruenhagen, Beatty and Carls and Mayor DeMeyer voting aye and Alderman Mlinar voting nay. It was moved by Alderman Mlinar that the survey be finalized for the June 28 Council meeting. Motion seconded by Alderman Beatty and approved unani- mously. (e) CONSIDERATION OF STORM SEWER EXTENSION TO JUNIOR /SENIOR HIGH SCHOOL PROPERTY ME • • COUNCIL MINUTES JUNE 14, 1983 The Hutchinson Public Schools requested the city to extend the storm sewer on future Goebel Street from Kay Street extension west to the school dis- trict property in accordance with a previous plan when the tennis courts were jointly built by the city and Hutchinson Public Schools. City Engineer Priebe reported the extension of the storm sewer was planned for when the tennis courts were planned. The estimated cost of the exten- sion would be $3,000, and there could be a hearing for inclusion in the 1983 improvement projects. Following discussion, Alderman Beatty moved to approve the extension of the storm sewer. Motion seconded by Alderman Mlinar and unanimously approved. (f) CONSIDERATION OF LETTER FROM KLASSI TOGS REGARDING RELOCATION COMPENSATION Mayor DeMeyer stated he had both talked to the owner of the shop and visited the store. He then reviewed the items referred to in the letter from Klassi Togs. It was reported that the shop would be relocating on July 10 to the S & L building. After discussion, the motion was made by Alderman Carls to authorize payment of $34 to Klassi Togs to cover the cost of damaged clothing. Motion seconded by Alderman Beatty and carried unanimously. (g) CONSIDERATION OF CORRESPONDENCE FROM JIM CONNER REGARDING TRUCK TRAFFIC ON MCLEOD AVENUE /SIXTH AVENUE NORTHEAST Mr. Jim Conner expressed concern to the Council that children might be hit by trucks on McLeod Avenue and Sixth Avenue Northeast since it was used as a truck route by Rockite Silo. It was the consensus of the Council that Rockite Silo be contacted and recom- mend a reduction of speed or use a different route for their trucks. Alderman Mlinar moved that city staff contact Rockite Silo regarding this issue. Motion seconded by Alderman Beatty and approved unanimously. (h) CONSIDERATION OF ADVERTISING FOR BIDS ON STREET IMPROVEMENT PROJECTS 83 -03, 83 -04, AND 83 -05 City Engineer Priebe reported the plans and specifications were completed for the street parking improvement on Franklin Street between Second Avenue Southwest and Fourth Avenue Southwest. It was his recommendation to adver- tise for bids on July 7, 1983 at 2:00 P.M. Following discussion, Alderman Beatty made the motion to approve advertis- ing for bids and to waive reading and adopt Resolution No. 7426 entitled COUNCIL MINUTES JUNE 14, 1983 Resolution Approving Plans And Specifications And Ordering Advertisement For Bids, Project No. 83 -03, 83 -04, And 83 -05. The motion was seconded by Alderman Gruenhagen and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR The City Administrator had nothing to report at this time. (b) COMMUNICATIONS.FROM MAINTENANCE OPERATIONS DIRECTOR Director Ralph Neumann reported the railroad had blacktopped over the track on Main Street. He had been contacted about blacktopping in other areas of town but was reluctant to do this until the railroad issue was resolved. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried, with Mayor DeMeyer abstaining from voting. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:47 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously. -10- Y unL1J11LU 11N IIIL I1VI V1111 \JMY LLl1L/L fY Vl\ IVLV✓(�,, VVI•a. JUNE 21ST, 1983. • . PUBLICATION NO. 3075 NOTICE OF HEARING ON IMPROVEMENT PROJECT NO. 83 -02 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at 8:00 P.M. on Tuesday, June 28th, 1983, to consider the making of the following improvements: Sanitary Sewer on Oakwood Lane from County Road 12 to South Termini and on County Road 12 from Oakwood Lane to 1,000' Southeasterly in 1983, Storm Sewer on California Street from School Road to 1,400' South; on School Road from California Street to County Road 12; on County Road 12 to 1,600' Northwesterly; from County Road 12 to Oakwood Lane; and on Oakwood Lane in 1983, Grading, Gravel Base and Curb and Gutter on Oakwood Lane from County Road 12 to South Termini in 1984, pursuant to Minnesota Statutes, Section 429.011 to 429.111. The area proposed to be assessed for such improvement is the property abutting and benefited properties in the drainage area. The estimated cost of such improvement is $ 240,000.00 . Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. City Cler Dated: May 27th, 1983 PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. /C- Q, CITY OF HUTCHINSON, MINNESO* ENGINEER'S REPORT DATE: June 20, 1983 TO: Mayor and City Council FROM: Director of Engineering SUBJECT: Sanitary Sewer, Storm Sewer, Grad Appurtenances Improvement Project Gravel Base, Curb and Gutter and Gentlemen: I have studied the following areas and find that the proposed project is feasible and recommend it be constructed. If acceptable, I recommend a hearing be held on June 28, 1983. Project 83 -02 Section A - Sanitary Sewer & Appurtenances in Oakwood Addition - 1983 Construction Section B - Storm Sewer & Appurtenances on California St., School Road, County _ Road 12 and Oakwood Lane - 1983 Construction Section C - Grading, Gravel Base, Curb and Gutter & Appurtenances on Oakwood Lane - 1984 Construction Construction Cost Engineering Fiscal and Miscellaneous Land Acquisition Capitalized Interest TOTAL-------- - - - - -- SECTION A SECTION B $ 50,200.00 $ 115,200.00 4,900.00 11,300.00 4,900.00 11,300.00 -0- -0- 4,900.00 - - -$ 64,900.00 Assessable Cost $ 22,000.00 Deferred Assessable Cost 22,90D.00 City Cost 20,000.00 TOTAL-------------- - - - -- -$ 64,900.00 11,300.00 $ 149,100.00 $ 60,800.00 88,300.00 -0- $ 149,100.00 SECTION C $ 20,300.00 1,900.00 1,900.00 -0- 1,900.00 $ 26,000.00 $ 26,000.00 -0- $ 26,000.00 Engineer's Report Project 83 -02 Page 2 Summary of Project 83 -02: Assessable Cost Deferred Assessable Cost City Cost TOTAL- ------ - - - - --- MVP /pv $ 108,800.00 $ 111,200.00 $ 20,000.00 ----- - - - - -$ 240,000.00 Respectfully submitted, CITY OF HUTCHINSON Marlow V. Priebe Director of Engineering ! • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS PROJECT NO. 83 -02 Resolution No. 7427 WHEREAS, a resolution of the City Council adopted the 24th day of May, 1983, fixed a date for a Council Hearing on the proposed improvement of Oakwood Lane by the construction of Sanitary Sewer, Storm Sewer and Appurtenances in 1983 and Grading, Gravel Base, Curb and Gutter and Appurtenances in 1984; and on California Street, School Road and County Road 12 by the construction of Storm Sewer and Appurtenances in 1983, AND WHEREAS, ten day's published notice of the hearing through two weekly publications of the required notice was given and the hearing was held thereon on the 28th day of June, 1983, at which all persons desiring to be heard were given an opportunity to be heard thereon, NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the council resolution adopted the 24th day of May, 1983. 2. Marlow V. Priebe is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 28th day of June, 1983. Mayor Clerk ,_4/7. 0 0 H Hutchinson Downtown Retail Association ssociation Hutchinson, Minnesota 55350 612 -879 -6025 June 14, 1983 Hutchinson City Council City Hall 37 Washington Ave. W. Hutchinson, MN 55350 Dear Gentlemen, The Hutchinson Downtown Retail Association (HDRA) would like to provide a service to the community beginning Saturday, June 25, 1983. We realize that many farmers and some city gardeners produce large gardens and would like an opportunity to share this with their city ... friends and neighbors. The HDRA is organizing the vehicle for this by having a "Farmer's Market" open to the public every Saturday morning from 7:00 a.m. to 11:00 a.m. We request the use of the street area on First Avenue S.W. next to Library Square for this purpose and ask that the street be closed to traffic early Saturday morning to prevent parking of cars in the area. The instructions for the Farmer's Market, which will be published, are attached. You will note that there are restrictions to what they can sell, and the sellers agree to leave the area clean. we have checked with the Hutchinson Police Department and Chief.O'.Horsky feels that there would be no problem in implementing the market for that space of time and the barracades could be put in place Friday night to prevent parking before Saturday morning. Changes can be made as we become more involved, but we ask your acceptance of our request so we can proceed in June. Thank you for your consideration. sociation 1983 Farmer's Market Rules and Regulations The 1983 Downtown Hutchinson Farmer's Market will meet every Saturday morning beginning June 25, 1983 from 7:00 A.M. to 11:00 A.M. on the south side only of Library Square. Sellers should live within a 25 -mile radius of Hutchinson. To reserve space or more information call the Hutchinson Chamber of Commerce, 587 -5252. Only fresh, home -grown fruits and vegetables, honey and eggs. will be sold, The board of directors has the right to reject any produce that is of poor quality or unfit for human consumption. Each seller also will receive a copy of the market rules and regulations and will be required to sigh an agreement to comply with those rules. No tables will be furnished. Each seller will be responsible for cleaning his /her parking area after the market closes each day. Only cars and pickup trucks will be accepted as seller's vehicles, and sellers will be limited to one vehicle per market day. Sellers will be required to back into a parking space so that customers can observe produce and make transactions from the sidewalk. The above rules will be, enforced by the Downtown Council Members in charge: W o v ro c -1 n m (D o M M 0-0 w I fD N Z z M M Z (D C N -1 Z Y 10-. m m o I W z { orD 3 N O N rh N ro cn m c = o 0 ra w ro 7 O N r � : i O N ° N O !^ N rr �V rD ."A � J CL o + y E ro CL n. ry r w rD M C. �rD 0 o O Q Lm a �rD'< z a D 4A (D J 0 v O Q N N m o 0 N. o°+,o� a s M c° •ro R• r+ m J• 3 N D 0 3 m ra O+ 2 U W a J n -% S .� a w r o 7 �0 ° N in. no m m o0 0 F O C c v � CL D, o °03 W " n 0 o � rD rD g `c (D r WELCOME TO THE O OLn O 3 N Z Ln �-. SPOUSE'S PROGRAM Minnesota u -n rc rn N m z �I O O 0 rD mn 3 �• r� O � < m M r O Z m �r r+ r N n 1 °a W D n O fD 0 . 1 -D lD 1 D O N CO. N O D O O A fine spouse's program has been planned for Wednesday, Thursday and Friday. The program includes a hospitality room, demostrations of exercise routines, Craft Demo's, tour of Runestone Museum, and, a coupon book for a shopping spree in downtown Alexandria. Thursday evening the spouse's are invited to join the other half for the Awards Banquet and Social Hour. Friday morning you are invited to join in the Operators Breakfast. IT ft ' IIII VIII __ 1.94 & Hwy. 29 So. Alexandria, Minn. 612/763.6577 Wastewater Operators •� :,: 4 1 ,I 4 .,f it � " 1 + t r• AUGUST 3 - 5, 1983 1 BY THE OPERATOR ... FOR THE nPFpATr- MINNESOTA WASTEWATER OPERATORS ASSOC, The Minnesota Wastewater Operators Association is proud to annouce it's seventh Annual MWOA Wastewater Operators Institute to be held in Alex- andria, Mn. at the Holiday Inn on August 3 -5, 1983. The Institute will be composed of workshops aimed at improved maintenance of collection systems, improved plant operations and problems encountered in the management of waste treatment operations. Since it's inception in 1956 the Minnesota Wastewater Operators Association has grown from less than 50 to over 700 members. The MWOA exists for the advancement of the knowledge of wastewater collection and treatment, as well as the protection of the waters of Minnesota. ee Certification Council will grant training hours for attendance at the Institute for certificate renewal. TECHNICAL PROGRAM Tuesday August 2, 1983 Registration for early arrivals 6 :30 - 8 :00 PM Wednesday Registration August 3, 1983 Welcome and opening remarks 8:00 - 5 :00 Family Commucation Dealing with the Public, Personal Safety SESSION A SESSION B Spec's, What are they Spray Metal The Bidding Process Cross - Connection Control Construction Process Electrical Maint. Evaluation of job urs ay at are RBC'S Instiufoam lining August 4,1983 Pretreatment Practices Emergency Planning 8 :00 - 5 :00 Pond Operation Pump Maint. Sludge Disposal Confined Space Entry Use of the F/M ratio I/I Analysis Low Cost Improvements Sewer Maint. Equipment Show Friday Operators Breakfast August 5, 1983 Retirement & IRAS 8 :00 - 12 :00 MWOA Business Meeting Tour of ALSSD Treatment Plant REGISTRATION FEE The fee for the MWOA Institute is $50.00 this includes tuition, course material, two scheduled luncheons, the Awards Dinner and breakfast on Friday.Spouse's program registration is $30.00, this includes the scheduled activities plus two luncheons, the Awards Dinner and Breakfast on Friday. A full refund will be given if registration is cancelled 48 hours prior to the start of the meeting REGISTRATION Please complete the attached regist- ration form and return with your fee to John Thom, Secretary- Treasurer, MWOA, 13900 Uplander St. NW, Andover, Mn. 55303. Pre - registration should be made before July 29, 1983. Make checks payable to the MWOA. For additional information on the meeting, Please contact John Thom at the above address or call 612 -757 -3246 ACCOMMODATIONS Accommodations other than those covered by the Institute fee should be made directly by the registrants. A block of rooms has been set aside at the Holiday Inn Motel for the MWOA reg- istrants. Please make sure you state that you are with the MWOA Institute when making reservations. PLease use the enclosed reservation card if at all possible. d We, the citizens of Hutchinson propose an ordinance to cause retailers to keep lewd, pornographic magazines under the counter rather than on public display, a copy of which ordinance is hereto attached. This or- dinance is sponsored by the following committee of electors: Name Address 1. �� `-i _"4� c S a A C� y y� v) Q O 2 3 4 5 Jam. 7• b" /4- l; -< e' Z_ / �- , -) _ dL _ /, --r' - i,_ v J_�� I PUBLIC DISI'LA F -MI NONS LA W Sale or Exhibition to Afinocs of Indecent Puhlo coons, Piclures, or Articles. Every person who shall willfully or knowingly engage in the business of selling, lending, giving away, showing advertising for sale or distributing to any person under file age of eighteen (18) years or has in his possession with intent to engage in the said business or to otherwise offer for sale or commercial distribution to any individual under the age of eighteen (18) years or who shall display at newsstands or any other business establishment fre- quented by minors under the age of eighteen (18) years or where said minors are or may be invited as a part of the general public any motion picture or live show, or any still picture or photograph or any book, pocket hook, pamphlet or magazine the cover or content of which exploits. is devoted to, or is principally made up of de- scriptions or depictions of illicit sex or sexual immorality or which is lewd, lascivious, or indecent, or which consists of pictures of nude or partially denuded figures posed or presented in a manner to provoke or arouse lust or passion or to exploit sex, lust or perversion for commer- cial gain or any article or instrument of indecent or immoral use shall, upon conviction, be punished by a fine of not less than one hundred dollars ($100) nor more than one thousand dollars ($1.000) or by imprisonment for not more than two 12) years, or by both such fine and imprisonment. For the purposes of this section, "description or depic- tions of illicit sex or sexual immorality" shall mean I I? human genitals in a state of sexual stimulation or arous al; (2) acts of human masturbation, sexual intercourse or sodomy; (3) fondling or other erotic touching of human genitals. pubic region, buttock or female breast; "nude or partially denuded figures" shall mean (1) less than completely and opaquely covered (a) human genitals, (b) pubic regions, (c) buttocks, and (d) female breast below a point immediately above the top of the areola. :� and (2) human male genitals in a discernibly turgid state. even if completely and opaquely covered; "knowingly" shall mean having knowledge of the character and con tent of the publication or failure on notice to exercise reasonable inspection which would disclose the content and character of the same. • 16 TO FROM SUBJECT 0 POLICE DEPARTMENT MEMORANDUM Sgt. Gregor Bill Mattsfield Complaint on Pornographic Magazines 9 DATE June 22, 1983 The three retailers who sell these magazines are Mike's Mobile Downtown, Tom Thumb and Gas Hutch. The only one that didn't comply with the State Statute was Mike's Mobil. I spoke with the owner, Mike Commerford, and he stated he would take steps to cover up the magazines. Gas Hutch already had paper binders on theirs. Tom Thumb have theirs behind the counter and have theirs covered with a piece of cardboard or other paper. Mike Commerford, Owner of Mike's Mobil Nancy Fogarty, Manager of Gas Hutch Sara Schmidt, Asst. Manager of Tom Thumb DM:nb • MAY CITY OF HUTCHINSON FINANCIAL REPORT - 1983 MAY REVENUE REPORT - GENERAL FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE USED MAY DATE ACTUAL BUDGET REMAINING TAXES 20087.01 23887.01 947331.00 923443.99 0.03 LICENSES 2094.30 13221.06 16400.00 3178.94 0.81 0.46 PERMITS AND FEES 3968.77 16948.41 36700.00 19751.59 0.03 INTER - GOVERNMENT REVENUE 0.00 32676.96 988115.00 955438.04 177658.58 0.37 CHARGES FOR SERVICES 30867.28 105479.42 283138.00 21483.92 0.28 FINES & FORFEITS 3367.01 13314.17 8516.08 63659.16 30000.00 185300.00 121640.84 0.34 MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS 20000.00 82530.00 373000.00 290470.00 0.22 REVENUE FOR OTHER AGENCIES 238.07 1420.63 200.00 - 1220.63 7.10 TOTAL 93936.61 348338.73 2860184.00 2511845.27 0.12 EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 1923.83 12793.41 32157.00 19363.59 0.40 0.43 CITY ADM. /CITY CLERK 8202.32 44820.72 104249.00 59428.28 6224.25 0.01 ELECTIONS 66.00 17186.11 75.75 76318.14 6300.00 154829.00 78510.86 0.49 FINANCE MOTOR VEHICLE 5406.52 24696.25 56019.00 31322.75 0.44 ASSESSING 0.00 0.00 18164.00 18164.00 0.00 0.45 LEGAL 2852.38 13226.03 29631.00 16404.97 PLANNING 217.41 1789.57 3375.00 1585.43 0.53 CITY HALL 2512.28 17077.19 42492.00 25414.81 0.40 OLD ARMORY 1049.40 7847.40 25112.00 17264.60 0.31 POLICE DEPARTMENT 44464.43 238501.96 567555.00 329053.04 0.42 0.33 FIRE DEPARTMENT 2366.14 24090.85 73355.00 49264.15 18761.06 0.38 COMMUNITY SERVICE OFFICER 1904.63 11614.94 30376.00 24685.78 0.42 PROTECTIVE INSPECTIONS 3129.11 17689.22 42375.00 293.97 0.38 CIVIL DEFENSE 155.78 0.00 181.03 150.00 475.00 150.00 0.00 1.00 SAFETY COUNCIL 2531.36 14112.88 34950.00 20837.12 0.40 FIRE MARSHALL 10875.98 59539.96 146010.00 86470.04 0.41 ENGINEERING STREETS & ALLEYS 28774.25 113698.82 307882.00 194183.18 0.37 STREET MAINTENANCE A/C 5248.84 30830.45 65725.00 34894.55 0.47 0.46 LIBRARY 189.67 25991.61 56285.00 30293.39 0.48 SENIOR CITIZEN CENTER 1098.07 6835.83 14357.00 7521.17 0.41 PARK /REC. ADMIN. 4142.07 2926.52 23936.32 23727.64 58893.00 68185.00 34956.68 44457.36 0.35 RECREATION 5349.88 45352.19 99056.00 53703.81 0.46 CIVIC ARENA PARK DEPARTMENT 21533.58 105138.62 274539.00 169400.38 0.38 CEMETERY 2830.62 14016.44 38499.00 24482.56 0.36 COMMUNITY DEVELOPMENT 0.00 923.40 6400.00 5476.60 0.14 0.04 LAWCON - 1603.02 4154.98 114055.00 109900.02 DEBT SERVICE 32396.10 50726.32 104558.00 53831.68 19317.80 0.49 0.62 AIRPORT 14665.19 4847.55 31307.20 26087.37 50625.00 70712.00 44624.63 0.37 TRANSIT UNALLOCATED - 5974.36 - 808.73 162839.00 163647.73 0.00 0.00 TOTAL 221268.64 1066443.77 2860184.00 1793740.23 0.37 / -a-, I t • 51044.01 0 66873.99 0.43 MAY CITY OF HUTCHINSON FINANCIAL REPORT - 1983 MAY 3244.86 ENTERPRISE FUNDS 1647.33 5431.12 28550.00 REVENUE REPORT - LIQUOR FUND MONTH OF YEAR TO ADOPTED BALANCE PERCENTAGE 6336.00 MAY DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 29521.59 150459.15 476100.00 325640.85 0.32 WINE SALES 8046.16 44543.11 121900.00 77356.89 0.37 BEER SALES 52711.35 201779.62 552000.00 350220.38 0.37 BEER DEPOSITS - 369.01 - 847.31 0.00 847.31 11487.00 MISC. SALES 1554.69 5474.85 0.00 - 5474.85 1167265.00 CASH DISCOUNTS - 250.66 - 1129.60 0.00 1129.60 TOTAL 91214.12 400279.82 1150000.00 749720.18 0.35 EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 9427.35 51044.01 117918.00 66873.99 0.43 SUPPLIES, REPAIR & MAINTENANCE 179.02 855.14 4100.00 3244.86 0.21 OTHER SERVICES & CHARGES 1647.33 5431.12 28550.00 23118.88 0.19 MISCELLANEOUS 54.00 314.00 6650.00 6336.00 0.05 CAPITAL OUTLAY 0.00 6242.50 0.00 - 6242.50 0.00 DEBT SERVICE 0.00 0.00 5110.00 5110.00 0.00 TRANSFERS 0.00 20000.00 1100DO.00 90000.00 0.18 COST OF SALES 74149.23 299445.68 883450.00 584004.32 0.34 OTHER 0.00 0.00 11487.00 11487.00 0.00 TOTAL 85456.93 383332.45 1167265.00 783932.55 0.33 REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 23291.00 0.00 - 23291.00 0.00 WATER SALES 29976.19 161304.46 425800.00 264495.54 0.38 WATER METER SALES 607.75 1333.05 5000.00 3666.95 0.27 REFUSE SERVICES 19119.00 89764.50 230000.00 140235.50 0.39 SEWER SERVICES 40196.97 211547.93 507500.00 295952.07 0.42 PENALTY CHARGES 474.36 2725.26 0.00 - 2725.26 0.00 INTEREST EARNED 0.00 19238.62 55000.00 35761.38 0.35 REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 OTHER 345.12 493.12 4000.00 3506.88 0.12 TOTAL 90719.39 509697.94 1227300.00 717602.06 0.42 EXPENSE REPORT - WATER SEWER /FUND OPERATIONS 120758.74 439706.21 1043253.00 603546.79 0.42 WATER 44825.77 443421.97 123206.00 - 320215.97 3.60 SEWER 17588.91 80793.74 167318.00 86524.26 0.48 TOTAL 183173.42 963921.92 1333777.00 369855.08 0.72 ! • MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, MAY 17, 1983 1. CALL TO ORDER The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Elsa Young, Thomas Lyke, Roland Ebent, Don Erickson, and Chairman Romo. Absent: Jim Johnson Also present: City Administrator Gary Plotz, City Engineer Marlow V. Priebe, Building Official Homer Pittman, Fire Marshal George Field, City Attorney James Schaefer and newly appointed member, Shu -Mei Hwang. 2. MINUTES The minutes of the regular meeting dated Tuesday, April 19, 1983, and the minutes of the special meeting dated Tuesday, May 3, 1983, were approved on a motion by Mr. Beatty, seconded by Mr. Erickson. The motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR VARIANCES) AS SUBMITTED BY ANCHER NELSEN AND CLIFF POPP Chairman Romo opened the hearing at 7:33 P.M. with the reading of publication #3057 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a variance to allow the reduction of the sideline setback from 25, to 211, a variance to allow the reduction of the rearline setback from 25' to 61, and a variance to allow the reduction of the frontline setback from 25' to 20' on the property located at the corner of Oakland Avenue and Hassan Street. The construction of a duplex is planned for the lot. Mr. Nelsen and Mr. Popp were present to explain the request. It was the consensus of the commission that the setbacks as requested would conform to what already exists in the neighborhood and would not cause any hardship in the area. City Engineer Priebe explained that a problem exists with the parking for the proposed duplex. Two parking spaces are required for each side of the duplex. A single car garage is planned for each side which means a parking space is required on the front driveway. Parking is not permitted in the front 151. Another variance and hearing would be required to allow construction as proposed. After discussion, the hearing was closed at 7:55 P.M. on a motion by Mr. Beatty. Seconded by Mr. Erickson, the motion carried unanimously. 17-1 - Planning Commission Minutes - May 17, 1983 A motion was made by Mr. Erickson to recommend to the City Council approval of the variances as requested. Seconded by Mr. Beatty, the motion carried unanimously. Mr. Nelsen and Mr. Popp were directed to either change the design of the building to conform to the parking requirements as well as the setbacks approved, or apply for another variance to allow the parking as now planned. (b) CONTINUATION OF PUBLIC HEARING FOR CONDITIONAL USE PERMIT AS SUBMITTED BY CROW RIVER GLASS, INC. Chairman Romo reconvened the hearing at 7:57 P.M. City Administrator Plotz read a letter from the DNR which states that since the structure was constructed substantially below the regulatory flood protection level, the applicant should either raise ' first floor elevation or flood proof the structure. Upon submission of written statement of type of operation, what is to be stored and the type of customer traffic at the business place, to the State, the State will then detail the type of flood - proofing necessary. Mr. James Lanie was present to represent Crow River Glass. It was his feeling that as there hadn't ever been water up over the alley, even when the dam broke in 1965, that flood proofing shouldn't be necessary. City Engineer Priebe explained that the flood - proofing is a state requirement and the City and the DNR would have to comply. He further explained that when detailed information about the operation is supplied to the State, the State can then determine what has to be done. Discussion followed. Mr. Beatty made a motion to close the hearing at 8:14 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council approval of the conditional use permit provided that: the applicant meets the requirements of the State Building Code; the applicant supplies written information about the business to the City so the City can obtain from State Building Code detailed flood proofing requirements for the operation; there is adaquate parking for the operation; and parking be finished to city specifications within 6 months. Seconded by Mrs. Young, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR A VARIANCE AS SUBMITTED BY HUTCHINSON S 8 L REHABILITATION, LIMITED PARTNERSHIP Chairman Romo opened the hearing at 8:16 P.M. with the reading of publication 03058 as published in the Hutchinson Leader on Thursday, 2 1 46 0 0 Planning Commission Minutes - May 179 1983 May 5, 1983. 10 Mr. James McClure was present to explain the request, which is for a variance to allow the installation of awnings /flags that would extend 12' over the sidewalk on the north side of the building (First Ave. S. E.) at the property located at 101 Main Street. Mr. McClure explained that the flags are still in the design process and might extend less than 12' but not more than 121. The flags are strictly decorative, and are permanently attached to the building. After discussion, Mr. Erickson made a motion to close the hearing at 8:20 P.M. Seconded by Mr. Beatty, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council approval of the variance to allow the installation of the awnings /flags. Seconded by Mr. Beatty, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR REZONING AS SUBMITTED BY KENNETH GRUENHAGEN Chairman Romo opened the hearing at 8:22 P.M. with the reading of publication 03059 as published in the Hutchinson Leader on Thursday, May 5, 1983• The request is to rezone the property located at 125 Water Street from R -2, Multiple Family Residence, to C -4, Fringe Commercial District. Attorney Neil Jensen was present to represent the applicant. Mr. Gib Lehman was present to voice his objection to the rezoning. He owns Lots 5 & 8 to the west of the site being considered for rezoning and he plans to develop those lots as residential. He stated that his property is somewhat elevated and overlooks area to be rezoned. Mr. Ebent suggested planting a barrier of trees in the 50' setback west of the proposed buildings. Discussion followed. The hearing was continued so Mr. Jensen could contact the applicant concerning possible suggestions. The hearing was reconvened at 8:57 P.M. Mr. Lehman asked to state that he was in favor of development and in favor of compromise. He would be in favor of barrier of trees as suggested. Mr. Beatty made a motion to close the hearing at 8:58 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council approval of the rezoning from R -2 to C -4 as requested. Seconded by Mr. Erickson, the motion carried unanimously. �3 Planning Commission Minutes - May 17, 1983 (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY KENNETH GRUENHAGEN Chairman Romo opened the hearing at 8:36 P.M. with the reading of publication #3060 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a conditional use permit to allow the construction of a warehouse and storage operation in a C -4 district, on the property located at 125 Water Street. Attorney Neil Jensen was present to represent the applicant. Fire Marshal Field explained a possible problem with fire protection for the entire operation as planned. After discussing it with the Fire Chief, it was their opinion that the first stage of development (up to 50% of the proposal) could be adequately handled with hydrants now available. However, before any further development was done, a hydrant would have to be put in with connecting water main at the expense of the applicant. Discussion followed. The hearing was continued until Mr. Jensen could contact the applicant. The hearing was reconvened at 9:00 P.M. Mr. Ebent made a motion to close the hearing at 9:00 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Ebent made a motion to recommend to City Council the approval of the conditional use permit for construction of a warehouse and storage operation to be built in stages. Upon 50% completion, a fire hydrant must be installed as the Fire Marshall requested, and fast growing trees must be planted along west property line to act as a barrier, and the landowner must meet all city fire code requirements. The motion was seconded by Mrs. Young. Discussion followed. Mr. Erickson asked that "fast growing trees" be stated as something more specific. Dr. Lyke asked that the term "50 %" be more specific. He recommended 225 linear feet be stated rather than 50 %. City Engineer Priebe asked when surfacing is to be done. He recommended a reasonable length of time be established. After discussion, Mr. Ebent amended the motion to read as follows: To recommend to City Council the approval of the conditional use permit for construction of a warehouse and storage operation, contingent upon the following: 1. A barrier of fast growing trees (type to be determined by City Forester) be planted along the west property line within 6 months of the start of the construction. 2. The layout must meet all city fire code requirements. This includes the installation of a hydrant and water line after 225 0 4 • ! • Planning Commission Minutes - May 17, 1983 linear feet of building is complete. 3. Surfacing time table be established by City Council. Seconded by Mrs. Young, the motion carried unanimously. (f) CONSIDERATION OF REQUEST FOR VARIANCE AS SUBMITTED BY KENNETH GRUENHAGEN Chairman Romo opened the hearing at 8:45 P.M. with the reading of publication 03061 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a variance to allow the reduction of setback from R -2 property from 50' to 15f on the north side, and a variance to allow the reduction of setback from R -2 property from 501 to 25' on the east side on the property located at 125 Water Street. Attorney Neil Jensen was present to represent the applicant. Discussion followed. The hearing was continued until action was taken on previous requests by applicant. The hearing was reconvened at 9:05 P.M. Mr. Beatty made a motion to close the hearing at 9:05 P.M. Seconded by Mrs. Young, the motion carried unanimously. Mr. Beatty made a motion to recommend to City Council the approval of the variance granting the setbacks as requested. Seconded by Mr. Erickson, the motion carried unanimously. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCH AGRI -TECH Chairman Romo opened the hearing at 8:50 P.M. with the reading of publication 03062 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a conditional use permit to allow a soap manufacturing business at the property located at 15 Monroe Street. The property is located in an IC -1 zone and the flood fringe area. Discussion followed. A letter from the DNR stated that since the structure was constructed substantially below the regulatory flood protection level, the applicant should either raise the first floor elevation or flood proof the structure. Upon submission of a written statement of the type of operation, what is to be stored and the type Of customer traffic at the business place to the State, the State will detail the type of flood - proofing necessary. It was noted that the building extends 1.0* to 1.5' into street right 5 Planning Commission Minutes - May 17, 1983 of way. Parking requirements were discussed. Mr. Beatty made a motion to close the hearing at 8:55 P.M. Seconded by Mrs. Young the motion carried unanimously. Mrs. Young made a motion to recommend to City Council approval of the conditional use permit with the following stipulations: The applicant must meet the requirements of the State Building Code; the applicant must supply to the City information about the business so the City can obtain from the State Building Code detailed flood proofing requirements for the operation; there must be adequate parking provided; the parking area must be finished according to city specifications within six months; City Council addresses franshise because 1.0' to 1.5' of the building is located in the street right of way. Seconded by Mr. Beatty, the motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR A VARIANCE AS SUBMITTED BY DOUG AND SHARON WULKAN Chairman Romo opened the hearing at 9:10 P.M. with the reading of publication 03063 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a variance to allow the reduction of a sideyard setback from 6' to 4' on the property located at 736 Glen Street. Mr. Wulkan was present to explain the request. After discussion, Mr. Beatty moved to close the hearing at 9:11 P.M. Seconded by Mr. Erickson, the motion carried unanimously. Mrs. Young made a motion to recommend to City Council approval of the variance as requested. Seconded by Mr. Beatty, the motion carried unanimously. (i) CONSIDERATION OF A REQUEST FOR CONDITIONAL USE PERMIT AS SUBMITTED BY SWANKE MOTORS Chairman Romo opened the hearing at 9:12 P.M. with the reading of publication 03070 as published in the Hutchinson Leader on Thursday, May 5, 1983. The request is for a conditional use permit to allow the moving in of a 13' by 13' sales office to the center of the lot located at the corner of Washington Ave. E. and Adams St. City Administrator Plotz explained the request. He stated that the placement of the building will meet all setbacks. After discussion, Mr. Erickson moved to close the hearing at 9:14 P.M. Seconded by Mr. Beatty, the motion carried unanimously. 6 9 J 0 • Planning Commission Minutes - May 17, 1983 Mr. Erickson made a motion to recommend to City Council the approval of the conditional use permit as requested as long as setback requirements are met. Seconded by Mr. Beatty, the motion carried unanimously. 4. OLD BUSINESS (a) CONSIDERATION OF A REQUEST BY LARRY SORENSON TO MAKE CHANGES IN PROPOSAL AS PRESENTED AT APRIL 19 MEETING Mr. Sorenson was present to explain that he would like to put the fence around proposed parking areas rather than on the other side of the parking. During the day, a gate to the parking area would be open. It would be closed and locked after business hours. Mr. Sorenson brought up another request for blacktopping a boulevard that he was previously granted use of. The area is now gravel. After discussion, Mr. Beatty moved to recommend to City Council approval of request for moving fence and blacktopping as requested. The motion was seconded by Mrs. Young, and carried unanimously. (b) CONSIDERATION OF THE FINAL PLAT FOR WOOD VIEW ACRES City Engineer Priebe explained that plat was the same as preliminary plat previously approved by the commission and council. Mr. Beatty made a motion to recommend to City Council the approval of the final plat for Wood View Acres as submitted. Seconded by Mr. Erickson, the motion carried unanimously. 5. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN AS PRESENTED BY WALLY TEICH City Engineer Priebe explained the proposal. Because the area is less than 10 acres it must be platted for the proposed use as required by the County. After discussion, Mr. Beatty moved to recommend to the City Council approval of the sketch plan. Seconded by Mrs. Young, the motion carried unanimously. (b) CONSIDERATION OF PROPOSAL BY MR. WARD HAUGEN Mr. Haugen was present to ask for direction from the Planning Commission on a proposed project for an 1C -1 zone. After discussion, it was the consensus of the commission that Mr. Haugen should proceed with more specific plans to be presented at a later date, if he so desired. ['7 Planning Commission Minutes - May 17, 1983 (c) VIEWING PLANNING SLIDE PRESENTATION A slide presentation about procedures for zoning amendments, variance and conditional use requests was shown. 6. ADJOURNMENT Mr. Beatty made a motion to adjourn the meeting at 10:15 P.M. Seconded by Mr. Erickson, the motion carried unanimously. 8 • i June. 1-�, 1 ^4' ;ne li )r --r-, bo s r,-,t on .',ine ,,�, -, it -. t: rier:b -:rs pr sent. .,2 ,inutes o" f.' e _previous neetin!- were read anndac� roved. G �. �m.G� -G�y.� .c7vi �//4s� �2� /,C�(`�GC".o��oc�24 n '.gyp -®moo✓ X71 ecr tart' � �' 7—C. MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: GARY PLOTZ, CITY ADMINISTRATOR SUBJECT: SURVEY OF REFUSE SERVICE U�ty, JUNE, 1983 CITY PUBLIC RESIDENTIAL COMMERCIAL IFREQUENCY OF PICKUP BACKYARD MAXIMUM VOLUME- WHO DOES TERM OF CONTRACT OR PRIVATE MONTHLY RATE MONTHLY RATE FOR BASE RATE OR CURB RESIDENTIAL- BILLING FOR BASE RATE Once /week- Backyard None for resid., City for 8 year with option HUTCHINSON Private $6 /mo 1 yd - $30 Sr.Cit. $1.50 /mo 2 yd 40 residential 2 - 30 gal. cans Base charge $5.85/mo to Junker 4 yd 50 Once /month- for commercial only 6 yd 65 commercial 8 yd 80 --- - -- LITCHFIELD Private 4.75 mo Once week - City - on exclusive N/A residential N/A No limit utility bills Company 3 years NEW ULM Private $10.50 - 3mo /lcan N/A Once /week Both See monthly rate 1 yr license- $14.50 - 3 mo /2 care 2 haulers BENSON Private $3 /mo Exclusive - S- City owns landfill- hauler N/A No limit City 3 years no charge- negotiates Once /week exclusive WILLMAR Private $6 /mo - residential N/A Once /week - resid. N A N/A Company 6 private companies same rate since 10 -1 -80 OWATONNA Private $4.50 /mo. resid. N/A Once /week - resid. Both N/A Company 1 yr lic -2 haulers $3.50 /mo/ Srs. non- exclusive FAIRMONT Private Buy bags at N/A N/A Curb N/A Company Annual license $6.50 /pkg of 10; In cludes pickup FARIBAULT Private $5.75 /mo non - exclusive N/A Once /week - resid. Backyard N/A Company Several haulers MARSHALL Private $11.75/3 mo non - exclusive Non - exclusive Non - exclusive Once /week - resid. Once /week - resid. N/A Backyard N/A Company 2 haulers STILLWATER Private $6.55/mo currep.tly; No limit City Through 1992 -12 yr Junker San. contract being contract negotiated $5'l:75 /mo -1983 2.,haulers of Once /week - resid. Backyard No limit City 6 years IIUDSON Private _ _ _ Junker San. $6.15 /mo, -. 1984 comm'l; non- exclusive __- BAYPORT Private $6 /mo - exclusive 2 haulers - non Once /week - resid. Backyard No limit City 6 - 8 years Junker San. exclusive OAK PARK HEIGHTS Private- $5.75/mo - exclusive exclusive Oirce /week - resid. Curbside N/A within prop. 6 years Junker San. tax state't O'Q-, DATE 6 -21 -83 POLICE DEPARTMENT MEMORANDUM TO Mayor and City Council FROM Chief Dean M. O'Borsky SUBJECT Downtown Parking I have attached the conclusions of a staff study done by the Police Department. I agree with their findings and recommend to the Council the following solutions- 1. 3 hour parking to remain in effect in lots. 2. Develop a system of parking permits to be issued for a fee. 3. Arrange a "courtesy parking" system which would allow short term (4 to 8 hour) parking for visitors, or others who have a need to park longer than three hours but not all day. These could be distributed by the Chamber of Commerce upon valid request. 4. Continue to enforce two hour on- street parking. DMO:nb DATE June 20, 1983 TO TMo . POLICE DEPARTMENT MEMORANDUM Chief O'Borskv Seraeants Kirchoff and Gregor SUBJECT Downtown Parking In October 1981 the City of Hutchinson removed the parking meters in the downtown parking district and enacted an ordinance allowing for two hour parking. At the time there were 325 parking metered spaces. Based on 325 parking spaces the Parking Enforcement Officer has issued 243 tickets since January 1, 1983; a period of 108 days - an average of 2.25 tickets per day. The Parking Enforcement Officer also estimated that at any given time Monday through Friday there are from 75 to 100 on street parking spaces open. The three hour parking in downtown parking lots went into effect January 11, 1983. The Parking Enforcement Officer has issued 17 tickets since January 11th for violation of this ordinance. In our opinion traffic in the downtown parking district is moving at regular intervals and there is no major parking problem. The major complaint is from employees of downtown businesses and people living in the downtown area. One possible solution is to issue a certain number of parking permits that would allow the holder to stay in the lot for longer than three hours. These permits could be issued for any length of time, i.e., week, month, year; at a fee set by the Council. Vehicles in the parking lots without the permits would still abide by the three hour ordinance. Vehicles parked on the street would still abide by the parking ordinance, JG /RK /nb May 27, 1983 To: The Hono&abt a Mayon and City Coune.it o4 Hutch.in.on, M.inne.ota Re: Rate Incnea.e bon Ga &bage and Rubb.i.h Cottect.Lon in Hutch-i.n.on Dean Sin.: Due to the enonmou. .inenea.e in Road U.eage Tax, Ga.otine Tax, wage.6 and a 6i6teen cent. ($.15) pen cubic ya &d tnenea.e at McCloud County Land6.ik.t' that wa. e56eet.ive May 1, 1983, Junhe)L Sanitation SeAvice, Inc. .iz at th.i. time &eque.t.ing 6 from the City o6 Hutch.in.on and .incrcea.e o6 sixty -6.ive cent. ($.65) bon a pen.iod o6 one yeah on One 9ottaa ($1.00) bon a pen.iod o6 two yeahz bon ne..ident.iat garbage . env.i,ee. Th.i..ine &ea.e .haft become e66eet.ive JuE'y 1, 1983 and .haft &emadn in e65eet bon a pen.iod o6 one on two yeahs a. p &ev.iou.Qy .tated. There w.itt be no .ine&ea.e on commenc.iat account. .in the city o6 huteh.in.on at th.i. time. Thanking you in advance bon you& con..Lde &at.ion and coopenat.ion in th.i. matte&. Jame. Junhen, P&e..ident "Your Garbologist" James Junker.417 So. Martha St.. Stillwater, Mn. 55082.612 439 -7135 9-0–