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cp06-14-1983 cHUTCH INSON CITY CALENDAR WEEK OF i June 12 "TO June 18 r 1983' WEDNESDAY -15- SUNDAY -12- MONDAY -13- a TUESDAY -14- F L A G D A Y 4:00 P.M. - Community Develop- 4:00 P.M. - City Council and ment Corp. Board Directors Meeting Meeting at Chamber at City Hall of Commerce wEa µ.ms 7:30 P.M. - City Council Meet at City Hall THURSDAY -16- FRIDAY -17 -. L E A G U E 10 F C I T I E S A N N U A Ll C O N F E R E N C E 10 3:00 P.M. - HRA Meeting at Park Towers SATURDAY -18- AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 14, 1983 ✓1. Call to Order - 7:30 P.M. ✓L. Invocation - Reverend Richard Coston �. Consideration of Minutes - Board of Review of May 6, 1983; Regular Meeting of May 24, 1983; Bid Opening of May 31, 1983; and Special Meetings of May 31, 1983 and June 2, 1983 Action - Motion to approve - Motion to approve as amended J4. Public Hearing None 5. Communications Requests and Petitions J(a) Consideration of Recommendation from Library Board to Purchase Model of Proposed Library Addition (Presentation by Ralph Bergstrom) Action - Motion to reject - Motion to approve purchase ✓(b) Consideration of Request to Hold Pork Cookout Champ Contest In Library Square On June 18, 1983 Action - Motion to approve - Motion to reject J(c) Consideration of Request for Streeti ight At End of Roberts Road Action - Motion to reject - Motion to approve and refer to Utilities 6. Resolutions and Ordinances J(a) Ordinance No. 9/83 - An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map Action - Motion to reject - Motion to waive second reading and adopt J(b) Ordinance No. 10/83 - Ordinance Amending Section 715:40 of the 1974 Ordinance Code of the City of Hutchinson Entitled Time Limit, Parking Zones Action - Motion to reject - Motion to waive second reading and adopt J(c) Resolution No. 7425 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt COUNCIL AGENDA JUNE 14, 1983 7. Reports of Officers, Boards and Commissions ,,'a) Building Official's Report - May 1983 Action - Order by Mayor received for filing /fb) Minutes of Tree Board dated April 19, 1983 Action - Order by Mayor received for filing ✓(c) Minutes of Park and Recreation Board dated April 6, 1983 and May 4, 1983 Action - Order by Mayor received for filing ,/(d) Minutes of Nursing Home Board dated April 21, 1983 Action - Order by Mayor received for filing ✓(e) Minutes of Senior Advisory Board dated April 13, 1983 Action - Order by Mayor received for filing ✓(f) Minutes of Airport Zoning Board dated April 27, 1983 Action - Order by Mayor received for filing 8. Unfinished Business /(a) Consideration of Awarding Bid for Project 83 -01 -16 (DEFERRED MAY 31, 1983) ` Action - Motion to reject - Motion to approve awarding bid f`b) Consideration of Plans and Specifications from Arthur Benjamin Jr. for Sidewalk Repair On First Avenue Southwest (DEFERRED APRIL 26, 1983) Action - /(c) Consideration of Parking Lot Layout for Masonic Temple Site Action - Motion to reject - Motion to approve plan J(d) Consideration of Awarding Bid for Letting No. 2 (DEFERRED APRIL 25, 1983) Action - Motion to reject - Motion to approve and award bid J(e) Consideration of Payment for Bass Pond Area Action - Motion to reject - Motion to approve payment from contingency account -2- COUNCIL AGENDA JUNE 14, 1983 V(f) Consideration of Compromise On Parking Assessment Appeals Presented By Attorney William Haas Action - /g) Consideration of Approving Plans and Specifications and Advertising for Bids On Project 83 -06 " Action - Motion to reject - Motion to approve and waive reading and adopt Resolution No..7421 ,/(h) Consideration of Ordering Preparation of Assessment Roll No. 166 and Setting Assessment Hearing for Project 83 -01 -16 Action - Motion to reject - Motion to approve and waive readings and adopt Resolutions No. 7422 and No. 7423 J(i) Consideration of Rent Adjustment for Cameo Cleaners (Requested by Mayor James G. DeMeyer) Action - 9. New Business J(a) Discussion of Annexation of Horswell Property by City of Hutchinson (Requested by Alderman John Mlinar) Action - Motion to reject - Motion to approve and refer to Planning Commission J(b) Consideration of Application for Retail 'Off Sale" Non- Intoxicating Malt Liquors by George Thelen Action - Motion to reject - Motion to approve and issue license V(c) Consideration of Application for License to Sell Cigarettes at Retail By George Thelen Action - Motion to reject - Motion to approve and issue'license J(d) Consideration of Request by Junket Sanitation for Increased Residential Refuse Rates Effective July 1, 1983 Action - Motion to reject - Motion to approve increase J(e) Consideration of Storm Sewer Extension to Junior /Senior High School Property Action - Motion to reject - Motion to approve extension -3- COUNCIL AGENDA JUNE 14, 1983 ,/(f) Consideration of Letter from Klassi Togs Regarding Relocation Compensation Action - J(g) Consideration of Correspondence from Jim Conner Regarding Truck Traffic On McLeod Avenue /Sixth Avenue Northeast Action - ,/(h) Consideration of Advertising for Bids On Street Improvement Projects 83 -03, 83 -04, and 83 -05 Action - Motion to reject - Motion to approve advertising for bids on .July 7, 1983 at 2:00 P.M. - Motion to waive reading and adopt Resolution 10. Miscellaneous {(a) Communications from City Administrator 11. Claims Appropriations and Contract Payments �(a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds i/ 12. Adjournment -4- 46 t lb �. J► °. MINUTES BOARD OF REVIEW FRIDAY, MAY b, 1983 The meeting was called to order by Mayor DeMeyer at 10:12 A.M. for the purpose of acting as a Board of Review for the 1983 assessments. Present were: Alderman Mike Carls, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman John Mlinar and Alderman Kenneth Gruenhagen. Also present: City Administrator Gary D. Plotz, County Assessor A. 0. "Tony" Victorian, Brad Emans and Hal Kirchoff from the County Assessor's Office. Mr. Gary Plotz read Publication No. 3052, Assessment Notice. The following ques- tions were presented by property owners regarding property assessments and reviewed by the Board. 1. Elmer Maker Stated he purchased his house located in 527 Graham Street Town 6 Country Estates in May 1982 and moved into it on June 3. He had discussed homestead credit with Brad Emans, but it did not appear on his 1983 tax notice. Brad Emans reported that June 1 was the cut- off date for homestead credit. He had dis- cussed this deadline with the property owner, and he was not eligible since he moved in on June 3. Tony Victorian suggested the property owner file through the circuit breaker to try to obtain some of the tax amount back. It is based on income. 2. Rein Wickmann Thought his tax was high. He also had a prob- 518 Huron lem with homestead credit and had only received one -half for mid -year. There was one year the property was not homesteaded. Mr. Wickmann also owned a house in another city. 3. Rev. R. S. Crouse Commented that there was dead land in the back 590 Peterson Circle of the property and felt it was over- taxed. (Representing Mrs. Rev. Crouse asked for a re- evaluation of the Peter Ruud, 229 Fifth land. The property is presently for sale, Avenue NE) but no one has shown an interest in buying it. The property is owned jointly by Rev. Crouse and Mrs. Ruud. It was agreed that the assessors would come out and review the property. assessment. C�l BOARD OF REVIEW MAY 6, 1983 PAGE 2 4. W. 0. Swenson 105 Garden Road 5. John Miller 714 Shady Ridge Road Stated he had been told the taxes would not go up much, and they had gone up considerably. Mr. Swenson inquired how taxes were determined. He felt the valuation had dropped. Brad Emans stated the assessor goes through a house and determines the value. He had been through Mr. Swenson's house after the Clifton Heights area was annexed into the City limits. He further pointed out there were special as- sessments added on to the property taxes. Mr. Swenson commented he had been told a cer- tain amount for special assessments, and the figure was higher than quoted. He had been opposed to annexation from the beginning and had problems ever since annexed into the City. Mr. Victorian stated there had been a five - year stepup so taxes had gone up. Mr. Emans reported the value had stayed the same this year, but there was a $15,000 dif- ference between the City and township. The township taxes had not reflected an additional 216 square feet as well as extra plumbing and a fireplace. Objected to the real estate taxes for resi- dential lots that were developed but vacant. Mr. Miller stated the taxes went up 30 -40% the past year, which increased the cost of a lot by $1,000. There is a limit to what the buyer can pay so the owner gets stuck with the addi- tional cost. Out of 8 lots, he lost money on five of them. He couldn't understand how the City cost had gone up that much. Tony Victorian commented that throughout the county vacant lots are figured at 50% of the value for taxation purposes. The State deter- mines the tax on property. Once a house is placed on the lot, the value and tax go up. In past years, vacant lots carried a lower assessment, but the taxes have gone up in the last few years. The Board of review adjourned at 11:10 A.M. and reconvened at 1:35 P.M. %A V + a?, to 1 BOARD OF REVIEW MAY 6, 1983 PAGE 3 It was reported the assessors had reviewed the property of Rev. Crouse and Wally Swenson. An adjustment was made on the valuation of the back lot of the Crouse property, with a reduction in taxes of $1,600 (from $26,100 to $24,500). No change was made on the tax notice for Mr. Swenson's property. Discussion centered on the development lots owned by John Miller.at Clarks Second Addition. Mr. Miller was basically complaining because the taxes had increased, and he wasn't making any profit. There wasn't much the county could do about the value inasmuch as it was set at one -half the value of the lot. A suggestion was made to defer assessments on development -type property. Mr. Victorian reported that for next year the ratio is low for commercial and in- dustrial properties; however, no definite figures will be known until November. There seemed to be a problem with apartment buildings since income wasn't support- ing the sale price. Mayor DeMeyer stated that in view of the reports and items reviewed, the Council should consider accepting the reports as outlined by the County Assessors. It was moved by Alderman Beatty to accept the report and recommendations on parcels discussed today. Motion seconded by Alderman Carls and carried unanimously. The motion was made by Alderman Beatty, seconded by Alderman Carls, to adjourn at 2:30 P.M. Motion approved unanimously. MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 24, 1983 1. The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruen - hagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Ad- ministrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Brooks. 3. MINUTES The minutes of the bid openings of May 4, 1983 and May 12, 1983 were approved as presented and the minutes of the regular meeting of May 10, 1983 as amended upon motion by Alderman Carls, seconded by Alderman Beatty and approved unani- mously. 4. PUBLIC HEARING - 8:00 P.M. (a) ASSESSMENT HEARING 1. LETTING NO. 2 The City Engineer reported briefly on the proposed projects 83 -01 -5, 83 -01 -6, 83 -01 -7, 83 -01 -8, 83 -01 -9, 83- 01 -10, and 83- 01 -18. There being no one present to be heard, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to close the hearing at 8:04 P.M. Motion unanimously carried. Alderman Beatty moved to waive readings and adopt Resolutions No. 7412 through No. 7417 and No. 7419 entitled Resolution Approving Assessment Roll (Rolls No. 158 -163 and No. 165). Seconded by Alderman Mlinar and carried unanimously. 2. PROJECT 83 -01 -15 City Engineer Priebe reported on project 83- 01 -15. It was pointed out that although the project would remain the same, there would be a reduction in the assessment for curb and gutter based on the new assessment policy adopt- ed after the hearing notices were mailed out. A second hearing would not be required since the assessment amount would be decreased rather than increased. Mr. Irvin Burich, Citizens Bank & Trust Co., raised several questions regard- ing the project and clarification of the method used for assessment. He of COUNCIL MINUTES MAY 24, 1983 also questioned the assessment on the long side of the Old Armory property. Mr. Burich commented he was not at the hearing to complain since he was not opposed to the project. It was moved by Alderman Beatty to close the hearing at 8:25 P.M. Motion seconded by Alderman Carls and approved unanimously. City Engineer Priebe commented that the statement in the letter received from Braun's, Inc. was not correct. The property owner had not been assessed for sidewalk on First Avenue inasmuch as the proposed project was never car- ried through. Alderman Beatty moved to waive reading and adopt Resolution No. 7418 en- titled Resolution Adopting Assessment Roll No. 164, as amended. Seconded by Alderman Gruenhagen and unanimously carried. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPOINTMENT OF JOSEPH C. DANSEREAU, JR. TO POLICE CIVIL SERVICE COMMISSION The motion was made by Alderman Beatty, seconded by Alderman Mlinar, to ratify the appointment of Joseph C. Dansereau, Jr. to the Police Civil Serv- ice Commission. Motion approved unanimously. (b) CONSIDERATION OF REQUEST FOR STREET LIGHTS ON BOULDER STREET AND PARKERS POINT, CUL DE SAC City Engineer Priebe stated there was no recorded street known as "Parkers Point" and suggested the owner be contacted to clarify the area being dis- cussed. The correct platted names are Boulder Circle and Boulder Street. Alderman Beatty moved to request the utilities to review the request on Boulder Circle and Boulder Street. Motion seconded by Alderman Mlinar and carried unanimously. (c) DISCUSSION OF ONE -WAY ALLEYS IN DOWNTOWN AREA (REQUESTED BY ALDERMAN BEATTY) Alderman Beatty commented on the congestion in various alleys downtown and inquired about the Council's thinking on one -way alleys in the downtown dis- trict. This idea had been addressed previously. He further pointed out that in the University of Minnesota architectural plan for downtown renovation project, it showed one -way alleys, with some closed off. Mayor DeMeyer suggested conducting a survey of property owners in the down- town area to determine their thoughts on this matter. I!a • 9 COUNCIL MINUTES MAY 24, 1983 Following discussion, the motion was made by Alderman Beatty to instruct City staff to send an inquiry to property owners abutting alleys located east and west of Main Street to determine their feelings about one -way alleys, with continued discussion at the June 28 City Council meeting. Seconded by Alderman Mlinar, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR PARADE PERMIT FOR ANNUAL MEMORIAL DAY PARADE After discussion, Alderman Carla moved to waive the permit fee and issue a parade permit. Motion seconded by Alderman Gruenhagen and unanimously approved. (e) CONSIDERATION OF APPLICATION FOR DANCE PERMIT BY T. L. SCALAWAGS The T. L. Scalawags requested permission to conduct a public dance in their parking lot on June 19, 1983. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the application and issue dance permit. Motion ap- proved unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7396 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Alderman Beatty, to adopt Resolution No. 7396. Motion unanimously carried. (b) ORDINANCE NO. 10/83 - ORDINANCE AMENDING SECTION 715:40 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED TIME LIMIT, PARKING ZONES City Attorney Schaefer presented the first reading of Ordinance No. 10/83. After considerable discussion, Alderman Carla moved to accept the first read- ing of Ordinance No. 10/83 and set the second reading for June 14, 1983. Motion seconded by Alderman Gruenhagen and carried, with Aldermen Gruenhagen, Carla and Mayor DeMeyer voting aye and Aldermen Beatty and Mlinar voting nay. (c) RESOLUTION NO. 7405 - RESOLUTION OF APPRECIATION TO MARGARET KNUTSON Mayor DeMeyer presented the Resolution of Appreciation to Margaret Knutson. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to adopt Resolution No. 7405. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL STATEMENT - APRIL 1983 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PLANNING COMMISSION DATED APRIL 19, 1983 -3- COUNCIL MINUTES MAY 24, 1983 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SURFACE IMPROVEMENT, STORM SEWER AND SANITARY SEWER FOR OAKWOOD LANE IN OAKWOOD ADDITION (DEFERRED MAY 10, 1983) Mayor DeMeyer stated the public hearing on the improvement project had been closed at the May 10, 1983 Council meeting, but action was deferred until there was an entire Council present to reach a decision. After considerable discussion, the motion was made by Alderman Carls to instruct City Engineer Priebe to prepare a report on the improvement, in- cluding sanitary sewer, storm sewer, and street construction, and to set the public hearing for June 28, 1983. Motion seconded by Alderman Beatty and unanimously carried. It was moved by Alderman Carls, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7406 entitled Resolution Ordering Preparation of Report on Improvement. Motion approved unanimously. Alderman Carls made the motion to waive reading and adopt Resolution No. 7407 entitled Resolution Receiving Report and Calling Hearing On Improvement. Motion seconded by Alderman Beatty and carried unanimously. (b) CONSIDERATION OF AWARDING BID FOR 1983 STREET DEPARTMENT MAINTENANCE MATERIALS (DEFERRED MAY 12, 1983) Following discussion, the motion was made by Alderman Beatty to approve and award the bid to Koch Asphalt Company in the amount of $30,870.00. Motion seconded by Alderman Mlinar and unanimously approved. (c) CONSIDERATION OF REQUEST BY LARRY SORENSON TO MOVE SECURITY FENCE It was reported that Larry Sorenson had requested permission to move the security fence to the outside of the parking area and to blacktop the boule- vard he was granted permission to use in 1975. The Planning Commission had granted approval to the request. After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to approve the request by Larry Sorenson. Motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. It was moved by Alderman Carls to authorize discontinuation of service on Monday, May 31, 1983 at 12:00 noon, unless otherwise stated. Motion seconded by Alderman Beatty and approved unanimously. 0 -4- 0 L-J COUNCIL MINUTES MAY 24, 1983 E (b) CONSIDERATION OF RECOMMENDATIONS OF RISK CONTROL, INC. ON BIDDING GROUP DENTAL AND GROUP LIFE INSURANCE It was the recommendation of the insurance consulting firm, Risk Control, Inc., that the City of Hutchinson seek competitive bids for group dental and group life insurance. Alderman Carls moved to approve and authorize the preparation of specifica- tions and establishing a bid opening date. Motion seconded by Alderman Mlinar. Alderman Carls amended his motion to include advertising for group long -term disability insurance. Alderman Mlinar seconded the amendment, and the motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CROW RIVER GLASS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES Crow River Glass, Inc. requested a conditional use permit to allow the oper- ation of a glass business located in an IC -1 zone and in the flood fringe area. Two contingencies were recommended by the Planning Commission. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to approve and waive reading and adopt Resolution No. 7397 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow A Glass Business In An IC -1 Zone Located In Flood Fringe Area, with contingencies. Motion approved unani- mously. (d) CONSIDERATION OF REQUEST FOR VARIANCE(S) SUBMITTED BY ANCHER NELSON AND CLIFF POPP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Messrs. Ancher Nelsen and Cliff Popp requested variances for the reduction of sideline setback, rearline setback and frontline setback for construction of a duplex and two -car garage. After discussion, Alderman Mlinar moved to approve the variances. Motion seconded by Alderman Beatty and carried unanimously. It was moved by Alderman Mlinar, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7398 entitled Resolution Granting Variance(s) From Section 6.05, B.3 of the Zoning Ordinance No. 464 to Allow Reduction of Sideline Setback, Rearline Setback and Frontline Setback. Motion unani- mously approved. (e) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY HUTCH S & L REHAB, LIMITED PARTNERSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION A request was made that the S & L Rehab be granted a variance to allow the installation of awnings /flags which would extend 12 feet over the sidewalk on the north side of the building located at 101 Main Street South. -5- COUNCIL MINUTES MAY 24, 1983 Following discussion, the motion was made by Alderman Carls to approve the variance. Motion seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Carls, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7399 entitled Resolution Granting Variance from Section 6.05, B.3 of the Zoning Ordinance No. 464 to Allow Installation of Awnings /Flags That Extend Over Sidewalk On North Side of Building. Motion approved unanimously. (f) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY KENNETH GRUENHAGEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Kenneth Gruenhagen requested rezoning from R -2 to C -4 for property lo- cated at 125 Water Street. After discussion, the motion was made by Alderman Mlinar to waive the first reading of Ordinance No. 9/83 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and set the second reading for June 14, 1983. Motion seconded by Alderman Beatty and carried, with Alderman Gruenhagen abstaining from voting. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY KENNETH GRUENHAGEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCIES A request was made by Mr. Kenneth Gruenhagen for a conditional use permit to allow the construction of a warehouse and storage operation on property located at 125 Water Street. Following discussion, Alderman Carls moved to approve and waive reading and adopt Resolution No. 7400 entitled Resolution Granting Conditional Use Per- mit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Construc- tion of Warehouse and Storage Operation In C -4 District, with contingencies. Motion seconded by Alderman Mlinar and carried, with Alderman Gruenhagen ab- staining from voting. (h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KENNETH GRUENHAGEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Application was made by Mr. Kenneth Gruenhagen for variance(s) to allow the reduction of setbacks on the north side and east side of the property located at 125 Water Street. After discussion, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to approve and waive reading and adopt Resolution No. 7401 entitled Resolution Granting Variance(s) from Section 6.07, C.5 of the Zoning Ordi- nance No. 464 to Allow Reduction of Setback On North Side And East Side of Property. Motion carried, with Alderman Gruenhagen abstaining from voting. -6- COUNCIL MINUTES MAY 24, 1983 • (i) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HUTCH AGRI -TECH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES Hutch Agri -Tech made application for a conditional use permit to allow the operation of a soap manufacturing business in an IC -1 zone located in the flood fringe area at 15 Monroe Street. Following discussion, the motion was made by Alderman Beatty to approve and waive reading and adopt Resolution No. 7402 entitled Resolution Granting Con- ditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Soap Manufacturing Business In IC -1 Zone In Flood Fringe Area, with contingencies.- Motion seconded by-Alderman Gruenhagen and unanimously carried. (j) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DOUGLAS AND SHARON WULKAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The application for a variance was made to allow the reduction of a sideyard setback on the property located at 736 Glen Street. After discussion, Alderman Carls moved to approve and waive reading and adopt Resolution No. 7403 entitled Resolution Granting Variance from Section 6.07, C.5 of the Zoning Ordinance No. 464 to Allow Reduction of Sideyard Set- back. Motion seconded by Alderman Beatty and approved unanimously. (k) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY SWANKE MOTORS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Swanke Motors requested a conditional use permit to allow moving in a sales office to the center of the car lot. Following discussion, it was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to approve and waive reading and adopt Resolution No. 7404 en- titled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Moving In A Sales Office On Car Dealer Lot. Motion unanimously approved. (1) CONSIDERATION OF FINAL PLAT FOR WOOD VIEW ACRES SUBMITTED BY DENNIS ALBERTSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was reported the Wood View Acres final plat was located within the two - mile radius of the City limits. After discussion, the motion was made by Alderman Beatty to approve the final plat. Motion seconded by Alderman Gruenhagen and carried unanimously. (m) REVIEW OF SKETCH PLAN FOR WALLY TEICH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -7- COUNCIL MINUTES MAY 24, 1983 The Wally Teich sketch plan was within the two -mile radius of the City. Following discussion, Alderman Mlinar moved to approve the sketch plan. Motion seconded by Alderman Beatty and approved unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he had forwarded to the City Council a copy of a letter received from the Adventist Health System in which they expressed an interest in leasing the Burns Manor Nursing Home. Alderman Carls commented that the Nursing Home Board had passed a resolu- tion stating the nursing home was not for lease or sale and requested the City to adopt a similar resolution. After discussion, the motion was made by Alderman Carls, seconded by Alder- man Mlinar, to adopt Resolution No. 7420 entitled Resolution Relating to Sale And /Or Lease Of Burns Manor Nursing Home. Motion carried unanimously. Mr. Plotz stated the appraisals had been received for the old fire hall and parcels of City -owned property. He further reported the public hearing for airport zoning would be held May 25, 1983,and the Public Buildings Sub -Com- mittee of the Task Force would also meet on May 25. A report was given on the meeting held with Mr. Pat Smith, owner of the Cameo Cleaners. Also, mention was made of the memorandum from Attorney Jim Schaefer regarding the Charter Commission and its function. The Com- missioners are appointed every four years, whether the group is active or not. A concerned citizen has questioned the operation of the utilities and expressed the need for -a referendum to change the Charter. (b) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Ralph Neumann reported 3M had contacted the City with a request to rent City equipment to do clean-up work at their plant. There were no com- mercial businesses with large equipment available. The work would be done on a weekend, and several City employees had. volunteered to operate the equipment. Following discussion, it was moved by Alderman Carls, seconded by Alderman Beatty, to grant permission for one -time use of City equipment by 3M. Mo- tion unanimously approved. Mr. Neumann inquired if any maintenance work should be done on some of the streets along the parade route of the Water Carnival. Several of the areas are pending improvement hearings. -8- 0 • I COUNCIL MINUTES MAY 24, 1983 • Following discussion, the motion was made by Alderman Mlinar to authorize the Street Department to repair at minimal cost the streets along the parade route to prevent injury, using discretion of which streets to repair. Motion seconded by Alderman Carls and unanimously carried. (c) COMMUNICATIONS FROM CITY ATTORNEY The City Attorney called the Council's attention to the abandoned property of John McLaughlin located at 136 Huron Street. The heirs are all deceased, and no one has a large enough share to maintain the property. Attorney Schaefer requested permission to publish an order to remove or repair the property. In the event the heirs did not respond, the City could legally proceed to remove or repair the property and charge the costs back to the assessment on the property. He pointed out the taxes have not been paid, and the property will soon be sold for back taxes. Alderman Beatty moved to authorize the City Attorney to proceed with an order on the McLaughlin property. Motion seconded by Alderman Gruenhagen and car- ried unanimously. (d) COMMUNICATIONS FROM ALDERMAN TED BEATTY Alderman Beatty inquired about the deferred rulings of one item from the May 10, 1983 Council meeting and two items from the April 26, 1983 meeting. City Attorney Schaefer stated a report would be given at the next Council meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon motion by Alderman Carls, seconded by Alderman Mlinar and carried, with Mayor DeMeyer abstaining from voting. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:50 P.M. upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. ME 0 MINUTES BID OPENING TUESDAY, MAY 31, 1983 E The bid opening was called to order by Alderman Ted Beatty at 2:00 P.M. Present were: Alderman Ted Beatty, City Administrator Gary D. Plotz, City Engineer Mar- low V. Priebe, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 3064, Advertisement for Bids, Project 83- 01 -16, was given by Alderman Beatty. The following bids were opened and read: Buffalo Bituminous, Inc. Buffalo, MN $86,882.40 Aero Asphalt, Inc. Hamel, MN 75,905.00 Wm. Mueller & Sons, Inc. Hamburg, MN 79,387.00 J. W. Hanson Construction Co,. Hutchinson, MN 83,561.50 The bids were referred to the Engineering Department for review and a recommen- dation at the next City Council meeting. There being no further business, the meeting adjourned at 2:05 P.M. C�* MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 31, 1983 1. CALL TO ORDER The special meeting was called to order by Mayor DeMeyer at 7 :30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Also present: City Administrator Gary D. Plotz and City Engineer Marlow V. Priebe. 2. PUBLIC HEARING - 7:30 P.M. (a) IMPROVEMENT PROJECT 83 -03 Mayor DeMeyer called the hearing to order and read Publication No. 3065, Notice of Hearing On Improvement Project No. 83 -03. City Engineer Priebe introduced the project on Franklin Street from Second Avenue Southwest to 66 feet south of Third Avenue Southwest by the construc- tion of grading, gravel base, bituminous base, bituminous wear, curb and gutter and appurtenances at an estimated cost of $52,514.00. It was reported the Council had approved widening the street on the east side of Franklin for on- street parking, but it wasstill an oiled street without a base and in poor condition. The cost of oiling the new section would not be cost - effective, and the City Engineer recommended that the City consider constructing the street with a gravel base and a finished surface. Ron Horswell Mr. Horswell stated he had addressed the is- 326 Franklin sue before at a preliminary hearing. He is not a homesteader at this address but the property owner. He pointed out the other land owners in the block are older people. The street improvement would not help him any and would not enhance the short -term value of the property. He felt the improvement was not for him or his neighbors but rather for a few commercial people. He inquired why the project was divided. Mayor DeMeyer The Mayor stated this project would not af- fect Mr. Horswell's property. Bob Prochnow Mr. Prochnow asked if the size of the road 200 Franklin S. would be larger than normal and if everyone would be assessed the same for the street. He stated he did not have large trucks going into his property, and he would be opposed to a project whereby he would be assessed the same as those who use heavy equipment. COUNCIL MINUTES MAY 31, 1983 City Engineer City Engineer Priebe reported it would be a nine -ton street. The assessment would be based on zoning for commercial and residen- tial. Al Cheney Mr. Cheney commented he was opposed to the 236 Franklin S. project. A few years back the businesses along the east side of the street acquired the street from the City and redid the parking lot. It is lower than the street so now there is a hump. He didn't feel the property owners should have to pay for reducing the street down to the level of the parking lot. He also thought the land owners should have been notified of the street widening project before the project was started on the east side of the street. The businesses may need a nine -ton street, but he only drives a van or car. City Engineer Mr. Priebe stated that Third Avenue had been vacated and turned over to the property owners, but they did not lower the grade. The existing hump had been there for a long time, and the street had not been graded. This is the final stage of the project. George Schulte Mr. Schulte remarked that the bottom line for 246 Franklin most people when confronted with an assessment is "who will profit from it ?" It was his opin- ion that those on the west side of the street would not profit from it, but the project was for the benefit of the Red Owl store and other commercial businesses involved. He thought the road seemed very usable and in better shape than some of the other streets in the area. The needs could be met by maintaining and repairing the present street. He felt the drainage was adequate so he couldn't see any reason for the project. Mr. Schulte questioned the chances of the area developing as a commercial entity. City Engineer City Engineer Priebe reported that the proper- ty in the area is zoned commercial but used as residential. "When" development happens de- pends on the economic situation. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to close the hearing at 7:57 P.M. Motion unanimously carried. -2- COUNCIL MINUTES MAY 31, 1983 Alderman Beatty moved to defer action. Motion seconded by Alderman Carls and unanimously approved. (b) IMPROVEMENT PROJECT 83 -04 Mayor DeMeyer read Publication No. 3066, Notice of Hearing On Improvement Project 83 -04. City Engineer Priebe reported the improvement for parking on the east side of Franklin Street from Second Avenue Southwest to 66 feet south of Third Avenue Southwest was approved for widening. The proposed project is a com- bination project with sidewalk improvement for construction of bituminous base, bituminous wear and appurtenances at an estimated cost of $6,745.00. The cost would be assessed to two property owners, namely, the Red Owl and Hutchinson Telephone Company. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to close the hearing at 8:00 P.M. Motion approved unanimously. Alderman Carls moved to defer action. The motion was seconded by Alderman Mlinar and carried unanimously. (c) IMPROVEMENT PROJECT 83 -05 Publication No. 3067, Notice of Hearing On Improvement Project No. 83 -05, was read by Mayor DeMeyer. City Engineer Priebe reported on the improvement project of Franklin Street from 66 feet south of Third Avenue Southwest to Fourth Avenue Southwest for construction of grading, gravel base, bituminous base, bituminous wear and appurtenances, at an estimated cost of $19,084.00. There was discussion regarding the need for a nine -ton street. Any change in the project would be for the difference in cost to be borne by the City. The estimated cost submitted to property owners was for a residential street. Ron Horswell Mr. Horswell stated his former comments ap- 326 Franklin plied to this project also. He felt the City was determined to "dress up" that little sec - tion of the block when there were other streets that needed more attention. Alderman Mlinar moved to close the hearing at 8:08 P.M. Motion seconded by Alderman Gruenhagen and approved unanimously. It was moved by Alderman Carls, seconded by Alderman Mlinar, to defer action. Motion unanimously carried. -3- COUNCIL MINUTES MAY 31, 1983 Following discussion of the three proposed projects, the motion was made by Alderman Beatty, seconded by Alderman Carls and unanimously carried, to waive reading and adopt Resolution No. 7408 entitled Resolution Ordering Improvement and Preparation of Plans and Specifications. The motion was made by Alderman.Gruenhagen to waive reading and adopt Reso- lution No. 7409 entitled Resolution Ordering Improvement and Preparation of Plans and Specifications for Project No. 83 -04. Motion seconded by Alder- man Mlinar and carried unanimously. Alderman Carls moved to waive reading and adopt Resolution No. 7410 entitled Resolution Ordering Improvement and Preparation of Plans and Specifications for Project No. 83 -05 as a five -ton street. Motion seconded by Alderman Mlinar and approved unanimously. (d) IMPROVEMENT PROJECT 83 -06 Mayor DeMeyer read Publication No. 3068, Notice of Hearing On Improvement Project No. 83 -06. City Engineer Priebe reviewed the proposal for improvements on: Grove Street from Fifth Avenue Southwest to T.H. 15 Brown Street from Division Avenue to T.H. 15 Glen Street from Fifth Avenue Southwest to Linden Avenue Franklin Street from Fifth Avenue Southwest to T.H. 15 Linden Avenue from Lynn Road to Main Street Miller Avenue from Lynn Road to Main Street Milwaukee Avenue from Lynn Road to Main Street Division Avenue from Grove Street to Glen Street and suggested a choice of three types of street construction as well as construction of watermain on: Linden Avenue from Grove Street to Franklin Street Miller Avenue from Grove Street to Franklin Street Milwaukee Avenue from Grove Street to Franklin Street The estimated cost of the improvement is $758,000.00. A video film showed the conditions of the various streets under considera- tion for improvement. Unidentified Man He inquired if the street breakup was caused from the lack of seal coating for the last five years. -4- • 0 COUNCIL MINUTES MAY 31, 1983 City Engineer City Engineer Priebe stated this was not the cause. Prior to 1969 when the storm sewer was put in, the City had done improvement in the area. He had listed the proposed street improvement into three categories: A) oil, B) gravel, and C) unimproved street. It was his recommendation to use "A" for construction im- provement. Unidentified Man He raised a question on the timeframe of when the project work will be started and completed. He also asked if the residents would have to live with dug out roads for a year. The gen- tleman inquired about the interest rate on the assessment. City Engineer The City Engineer responded that all the work was under contract for this year, but the bulk of the work would be done next year. The non- assessable underground work would be done this year. Mayor DeMeyer The Mayor reported the interest rate was de- termined by the sale of the bonds by the City. Ed Schultz Mr. Schultz questioned the cost of the project. (representing Grace Be stated that the short side of the property Lutheran Church) is completed on Fifth Avenue. Albin Plath It was reported by Mr. Plath that he had a 605 Grove short side and long side involved in the project. The short side was on Grove Street. Duane Hagen Mr. Hagen asked about the percentage of streets 635 Brown in Hutchinson that have permanent surfacing. He also inquired if it was common practice to assess people for street work. Mr. Hagen wanted to know how the streets were divided up. Steve Roth Mr. Roth inquired if there would be a need 636 Brown for assessment on these roads for approxi- mately 21 years. City Engineer Mr. Priebe stated that after four years there would only be maintenance costs. Steve Roth Appreciation was expressed by Mr. Roth regard- ing Alderman Carl's comments on the sale of bonds next year to save on interest. He won- dered if anyone knew the projection for next -5- COUNCIL MINUTES MAY 31, 1983 year relating to interest rates and if there was a bonding consultant to advise the City in these matters. Lyle Block Mr. Block wanted to know if the City consider - 705 Brown ed this to be the worst area in town since it was selected for improvement work. He asked when the water main project work would be done. City Engineer City Engineer Priebe stated the work would be done as soon as possible so the service could be connected for next year. Mrs. Lyle Block Mrs. Block inquired about dust treatment and if the cost would be added to the assessment or included in it. Keith Bentz It was reported by Mr. Bentz that there was 826 Franklin nothing wrong with the block. There are no pot holes. He owns the big empty lot on the corner and would favor alternative No. 3. Clarence Freitag Mr. Freitag mentioned that gravel base was 615 Brown put on the street when it was constructed. He wondered if the gravel would be hauled out. City Engineer Mr. Priebe commented that the gravel wasn't graded down properly. The City will try to save everything possible to keep the cost down. Unidentified Man He asked if the street department employees couldn't take more care in cleaning the streets. They take the repaired places out with the equipment. Lyle Block Mr. Block stated that he would be opposed to alternative No. "B ", which would be a gravel road. Unidentified Lady She questioned why the City decided to take the short side for assessment instead of the long side. Alderman Gruenhagen moved to close the hearing at 9:50 P.M. Motion seconded by Alderman Mlinar and carried unanimously. .Z. • 40 COUNCIL MINUTES MAY 31, 1983 • Following discussion, Alderman Gruenhagen moved to waive reading and adopt Resolution No. 7411 entitled Resolution Ordering Improvement and Prepara- tion of Plans and Specifications, Project No. 83 -06, and use item "A" on listed streets and watermain work. Motion seconded by Alderman Beatty and unani- mously carried. 3. CONSIDERATION OF REQUEST FOR PERMITS FOR JAYCEE WATER CARNIVAL The Hutchinson Jaycees requested a parade permit, dance permit, fireworks permit, use of Library Square and use of the streets in conjunction with the annual Water Carnival to be held June 17 -19, 1983. After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve and issue the permits. Motion approved unanimously. 4. CONSIDERATION OF REQUEST FOR USE OF PUBLIC PARKING LOT FOR AN AUCTION JUNE 18. 1983. BEHIND J & J FINDINGS (REQUESTED BY JOAN RUSTOM) Ms. Joan Rustom appeared before the Council and requested use of the parking lot behind J & J Findings for an auction to be held June 18, 1983. Mayor DeMeyer requested that the City Attorney draft a hold harmless document so the City would not be held responsible if an accident occurred during the auction. Following discussion, it was moved by Alderman Carls to approve the use of the west half of the parking lot behind J & J Findings. Motion seconded by Alderman Mlinar and carried unanimously. 5. CONSIDERATION OF ASE R THE EVENT OF A LARGE FIRE I OTHER TOWNS WIT IN Fire Chief Orlin Henke requested a letter of authorization for the Hutchinson Fire Department equipment to be dispatched to other towns that do not have a Mutual Aid Contract or agreement with the City of Hutchinson in the event of a large fire that would require additionalfire fighting equipment. After discussion, Alderman Beatty moved to approve authorization. Motion seconded by Alderman Gruenhagen and approved unanimously. ISIDERATION OF AUTHORIZATION TO FILE TO STATE FOR It was reported that in order to obtain reimbursement from the State POST Board for continuing education and training of police officers, it would be necessary for the Council to designate a signatory for the application form and adopt a resolution. Following discussion, Alderman Carls made the motion to adopt Resolution No. 7424 -7- COUNCIL MINUTES MAY 31, 1983 and authorize the Mayor and City Clerk to signthe necessary documents. Motion seconded by Alderman Mlinar and unanimously carried. 7. COMMUNICATION FROM CITY ENGINEER REGARDING ALLEY BY S & L BUILDING City Engineer Priebe requested guidance from the City Council regarding the need for temporary surfacing along First Avenue and the alley by the S & L building. He reported the trench had to be filled in where the utilities had installed under- ground lines. Following discussion, it was moved by Alderman Mlinar to direct the City staff to investigate the situation and pursue alternatives and report back to the Coun- cil at its next meeting. Motion seconded by Alderman Carls and approved unani- mously. 8. REPORT ON BIDS RECEIVED FOR PROJECT 83 -01 -16 City Engineer Priebe reported that bids were received this afternoon on Project 83- 01 -16. It appeared that Aero Asphalt, Inc. was the low bidder,and he requested tentative approval to submit the bid to the State for processing. The motion was made by Alderman Carls to give tentative approval to the bid. Mo- tion seconded by Alderman Mlinar and carried unanimously. 9. DATE FOR CITY COUNCIL WORKSHOP A date for the City Council Workshop was discussed. It was agreed that Mr. Bill Fahey, bonding consultant from Ehlers & Associates, would be invited to be present. The motion was made by Alderman Beatty, seconded by Alderman Mlinar and unani- mously approved, to set the Council Workshop for June 27, 1983 at 3:30 P.M. 10. REPORT ON LEAK IN ROOF AT CAMEO CLEANERS Maintenance Operations Director Ralph Neumann reported there was another leak in the roof at the Cameo Dry Cleaners. His department has been working on repairing it. 11. ADJOURNMENT - There being no further business, the meeting adjourned at 10:25 P.M. upon motion by Alderman Carls, seconded by Alderman Mlinar, and carried unanimously. r • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL THURSDAY, JUNE 2, 1983 Mayor DeMeyer called the special meeting to order at 7:00 A.M. Present were: Alderman Mike Carls, Alderman John Mlinar, and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: Alderman Kenneth Gruenhagen. Also present: City Administrator Gary D. Plotz and Police Chief Dean O'Borsky. The Mayor stated the purpose of the meeting was to address the Police Chief's request to attend the FBI National Academy School in Quantico, Virginia. The motion was made by Alderman Mlinar, seconded by Alderman Carls, to approve his attendance at the school. After further discussion of the motion, Alderman Carls withdrew his second. Subsequently, Alderman Beatty seconded the motion. There was a roll call vote with Aldermen Beatty and Mlinar voting aye and Alder- man Carls and Mayor DeMeyer voting nay. Alderman Beatty made a motion to approve the Police Chief's attendance of the school based on the written proposal for reimbursement to the City in the event he should leave his present position with the City within two years. Seconded by Alderman Carls. After discussion, motion unanimously approved. There being no further business, the meeting adjourned at 7:30 A.M. C�' r bo tr.^ rr °t :,n .'lr= pre -ent �7 J ? rrev<.nus r:eetir- ar.6 ar-rov ^_c. Ll aL %;/ X1� ..ecr ,1 i � I LEOD COUNTY RK PRODUCERS We CRECFIVED ro Promotion Chairman Pork LORIN E. POLLMANN R. 3 BO% 77 GL NCOE. MN 66336 PH. OR 864 -5853 S77-87dsr 14 te 9, IY�3 �cr but 2 .� � /ux (i'o Chu -Z� 1�+, c,('j .�!�_ r2'." cG�n 1 �CgLP • ! June 10, 1983 To: Mayor and City Council Re: Street Light The residents of the 600 Block of Roberts Road South request that a Street Light be placed at the southernmost end of Roberts Road. Thank you. Mary Rose 645 Roberts Road S. Hutchinson, MN 55350 • RESOLUTION NO. 7425 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE E The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Animal Swings T- Shirts $1,176 1,794.50 Replacement Summer Recreation Park Rec. Yes Yes Miracle Gopher Athletic The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. (BUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: 6 -c. X 054 32 O.M.B. No. 0607-0094: Approval Expires June 1984 FORM C -404 WF Period in which ° -6-°" permits issued MIIY 19b3 PLEASE MAIL ON OR BEFORE THE 4TH DAY OF THE MONTH U.S, DEPARTMENT COMMERCE BUREAU OF F THE CENSUS EAV (Please Correct any errors in name or address) REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 6103500 41 4 9999 085 8 81 26 0 2730 CENSUS USE ONLY HOMER PITTMAN BLDG OFF CITY HALL 37 WASHINGTON AVE WEST HUTC HINSON NN 55350 Has the geographic coverage of this permit system changed during this period? F3q No 0 Yes — Explain in comments - -- If no permits were issued during this MAIL THS Bureau of the Census I Please read the instructions before period, enter (X) in box and return form El 1201 East Tenth Street COPY T Jeffersonville, Ind. 47132 completing form. For further help. call collect (301) 763 -7244. Section I — NEW RESIDENTIAL HOUSE- PRIVATELY OWNED - PUBLICLY OWNED Numbn Valuation of Number Valuation of KEEPING BUILDINGS AND Item MOBILE HOMES No. construction construction (Omit cents) ui )dings Housin Buildings Housing uoitsg (Omlt cents) units tf) (B) la) Ibl tcl Id) (e) __ _ _ One- family houses, detached 101 'A 3 178 877 One- family houses attached, each unit separated from adjoining unit(s) by a wall that extends from ground to roof 102 Two - family buildings 103 Three- and four - family buildings 104 1 4 317,366 Five -or -more family buildings 105 TOTAL (Sum of 107 -105) 109 4 7 296,243 Mobile homes 112 5 5 -------- _ Section II — NEW RESIDENTIAL NON- PRIVATELY OWNED PUBLICLY OWNED _ Number Valuation of HOUSEKEEPING Iteem Number Valuation of BUILDINGS construction (Omit cents) Buildings Rooms construction B (Omit cents) Buildings Rooms (a) (b) (c) - (d) le) Iq 161 - Hotels, motels, and tourist cabins intended for transient accommodations 213 Other nonhousekeeping shelter 214 Section III — NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Number Valuation of Number Valuation of BUILDINGS Item No. Buildings B Ho;it ng us construction (Omit cents) Building s g Dosing units construction (Omit cents) (a) ID) (d) fe) (tl lg) Amusement and recreational buildin s 316 — -- - - Churches and other religious buildings 319.'• Industrial buildings 320 ? -• _ -' Parking garages (open to general public) 321 •- v-- _ _ -. Service stations and repair garages 322 1 - 62,000 Hospitals and other institutional buildin s 323 -- - Office, bank, and professional buildings 324 Public works and utilities buildings 325 Schools and other educational building 326 Stores and other mercantile buildings 327 2 "' 18,500 Other nonresidential buildin s 328 4 500 Structures other than buildings 329 124 Section IV — ADDITIONS AND ALTERATIONS I c: c An increase in the number of housing m '- N .. units (in the housing units column, c � enter only the number of additional o units) 433 my No change in the number of ,r housing units 434 32 _ 75 79.9 d_ A decrease in the number of housing m units (in the housing units column, enter only the number of decreased cc a units) 435 Residential garages and s (attached and detached) 436 5 30,234 _ All other buildings and es z 437 3 7,28.0_ 1 S_7na PLEASE CONTINUE ON REVERSE SIDE - ? -a Section V — CONVERSION PRIVATELY OWIM PUBLICLY OWNED.. Number Valuation of Item Number Valuation of Buildings Housing Buildings Housing No. construction (Omit cen151 construction (Omit cents) units units (a) Ib) Ic) Id) (e) (q Ig) Nonresidential and nonhousekeeping buildings to housekeeping buildings 540 Housekeeping buildings to nonresidential and nonhousekeeping buildings 541 Section VI — DEMOLITIONS AND RAZING OF BUILDINGS One -famil s attached buildings and detached 645�� Two - family buildings 646 F`'- •""t •� fi d Three- and four - family buildings 647 -u�•" �c Five -or -more family buildings 648 All other buildings and structures 649 'F- �• Section VII — ADDITIONAL INFORMATION FOR INDIVIDUAL PERMITS OF $500,000 OR MORE Please provide in the space below, additional information for each individual permit valued at $500,000 or more entered in sections I through V. Item Na from Name and address of Ownership Valuation of Number of Number Sec. Description owner or builder Mark fX) one construction (Omit cents) housing units of buildings 1 —V la) Ib) (c) Id) (e) If) (g) Kind of building Private ____________________ Site address ----------------- - - - - -- ❑Public Kind of building _______________ [j Private __ _______________ Site address _____ ________ ___ ❑Public Kind of building ❑Private _____ _______________ Site address _______________________ C] Public Kind of building Private _____--------------- _ dd -Site __ _____________________ ❑Public ,Kind of building _--- _________-- - -- - -- ED Private -------------------- Siteaddress _______________________ [1] Public Kind of building ❑Private ____________ ________ Site address ___ __________________ __ ❑Public Kind of building ----- -- -- ----- _ --- -- ❑Private -------------------- Sileaddress _______ ___ ___ __ _____ ___ QPublic Kind of building _--___-- -_— _— _-- --- QPrivate -------------------- Sileadtlress ______ ❑Public �� - -� Kind Of building - __ _______________ --- -- [D Private -------------------- Siteadtlress ______________________._ QPublic Comments 328; Storage Silo $4,0001 Utility Shed $500.00 329. Driveways $5,250; Fences $4,000; Sidewalk $2251 Parking Lot $4,624 Name of person to contact regarding this report Telephone Area code Number Extension Homer Pittman Title - Buildin Offi 6 SBTn54Sl_ stn FORM C•404 v 6.011 0 TREE BOARD MINUTES April 19, 1983 Members Present: Roy Johnsen, Mike Carls, Mrs. Axel Jensen and Mark Schnobrich. Members Absent: Ivan Larson and Jerry Brown. The meeting started at 6:30 p.m with Schnobrich picking up the members and having the meeting while touring the city. Items discussed were the Highway 15 south roadside planting, Arbor Day ceremonies and the 1983 Elm removal city contractor. After discussion on expenses and risk of handling, the board approved the use of city dump trucks with tarps to pick up ordered boulevard trees from Baileys nursery in St. Paul. Board chairman, Jerry Brown advised not to use city dump trucks, but instead use an enclosed truck and trailor to procure trees. The board discussed the out -of -house expense it would have to make and the added time and double handling of trees that would occur with the use of private trucking. Schnobrich said every precaution would be taken to transport the trees from the nursery to Hutchinson. Other items discussed were the Tree and Stump Removal bids. Only one bid was received for the 1983 Tree Removal season with Carr's Tree Service submitting a bid of $29,271.05. This compares to $30,415 for the previous years winning bid. The amount of trees per bid is 175 and 270 respectively. The cost per tree being higher in 1983 than in 1982. After referral checks by Schnobrich of Carr's Tree Services past work experience, the board recommended entering a contract with Carr's for the 1983 season. The van tour took the board to various locations to observe first hand the pro- jects underway in the forestry program. Observation of boulevard pruning on Bradford showed ideal height of boulevard trees for young trees. Observance of established boulevard plantings revealed to the board the diversity of plantings throughout town. Roy Johnsen suggested that for Arbor Day, the distribution of trees to home- owners be conducted in the morning thereby eliminating the hectic schedule now planned for May 7th in the afternoon. Meeting was adjourned at 7:30 p.m. Submitted by Mark C. Schnobrich 0 MINUTES 0 Parks 5 Recreation Advisory Board April 6, 1983 Members Present: Roy Johnsen, Mike Carls, Rollie Jensen, Don Falconer and Kathy McGraw. Also present were Bruce Ericson, John McRaith, Cliff Paulsen, Mary Haugen, Barb Haugen and Karen McKay. Guests: Jim Waldron, Datlof Weseloh and Richard Schmidtbauer. The minutes were read and approved by a motion made by Mike Carls and seconded by Rollie Jensen, the board unanimously agreed. Jim Waldron, representing the Youth Hockey Association told the board that be has been working with Dick Vraa, who holds a North Stars power skating clinic. They would be interested in the week of October 17 -21st. This would mean the ice season would begin two weeks earlier than scheduled. However, Mary Haugen told the board that there would be no problem beginning the season earlier if they were able to sell the remaining ice time that the association wouldn't be using. Rollie Jensen made a motion to begin the ice season October 17th at the Civic Arena contingent upon the Hockey Association contracting the power skating school to Hutch- inson and that the remaining ice time was sold. Don Falconer seconded the motion, and the board agreed unanimously. Datlof'Weseloh told the board that he has his property for sale on Main Street North that adjoins the Girlscout Park. The lot is 44 feet in front and at least 90 feet deep. Mike Carls made a motion that the Parks S Recreation Board recommend to the city council that an appraisal be made on the property. Rollie Jensen seconded the motion and the board agreed unanimously. Richard Schmidtbauer told the Park 5 Recreation Board that he has donated 3114 acres for a park in his new addition to beult near the water tower along Century Avenue. He suggested that it be named Orchard Park. Rollie Jensen made a motion that the Park 6 Recreation Board recommend to the City Council that the new park be named Orchard Park. Mike Carls seconded the motion and the board agreed unanimously. Public Task Force Committee Bruce passed out a list of the names for the committee. The group will be looking at a new gym, the Police Department, a swimming pool and the Library building. A meeting hasn't been set yet and not all of the members have been notified as of yet. Brochure Bruce told the board that the deadline for information for the Community Education summer brochure was Monday. It will be costing the department $380 and will be mailed to everyone in the School District. The "mass registration" is scheduled for Saturday, May 7th at the Civic Arena. Roberts Park Bruce told the board that two groups are interested in projects in the Library Squ- are and at Roberts Paik. Planters and light could be added in the square and an exercise trail would be added to the softball complex. Bruce told the board he would have more definate information by the next meeting. There will be extra fencing added at Roberts Park in the entrance area and signs are ordered specifying warmup areas to make the park safer for people entering the park. —�' Minutes Parks 6 Recreation Board April 6, 1983 Roller Skating Bruce told the board that he was going to be writing a memo to the city council about what roller skating meant to the Civic Arena in dollars. Mike Carls made a motion that Bruce not write a memo to the council, and Rollie Jensen seconded the motion. Adjournment Roy Johnsen made a motion that the meeting adjourn at 6:25 p.m. Mike Carls seconded the motion. klm 0 f) MINUTES Parks 6 Recreation Board May 4, 1983 Members Present: Mike Carls, Roy Johnsen, Kathy McGraw, Rollie Jensen and Ward Haugen. Also present were Bruce Ericson, John McRaith, Mary Haugen, Barb Haugen and Karen McKay. Minllt eA The minutes dated May 4, 1983 were read and approved by a motion made by Rollie Jensen and seconded by Mike Carls. The board unanimously agreed. Roberts Park Bruce told the board that Maplewood Academy has used the ball park, and that others may be interested in using it for softball practice. After a discussion, it was decided by the board that the park could be used during daylight hours, permits will be written, only when regular leagues or tournaments are not scheduled. Library Square The Our Saviors group is definate on the grant for Library Square. Bruce told the board that he is waiting to receive information on portable planters and light for the park. West River Park Bruce told the board that signs have been ordered, and that there will be some new "camp ring grills" coming to eliminate the open burning pits at West River Park. North Jaycee Park will also get a large grill, and one more will be added at Riverside Park. There are a couple of long term campers at West River Park. Bruce told the board that some one may be working out at the campground on weekends to collect fees and keep the bathrooms clean. Rollerskating Mary passed out to the board a flier advertising rollerskating at the Civic Arena. A family pass is being offered for sale, it will be worth 40 sessions of skating at the arena, an individual or group could use a pass. Skate rental will be free to those with a pass and a coupon for 10(� off on popcorn will also be included _ with the purchase of a pass. Rollerskating will take place at the arena on Monday and Thursday nights, it does not interfere with the schedule of the Minnesota Fun skating rink. The Power Skating Clinic is scheduled for the arena in October from the 17 -28. Ward Haugen expressed his concern with it conflicting with the youth football program. Adjournment The meeting was adjourned at 6:20 p.m. by a motion made by Mike Carls and seconded Rollie Jensen. 0 9 BURNS MANOR MUNICIPAL NURSING HOME Minutes - April l 1983 The Board of Directors for Burns Manor Municipal Nursing Home met Thursday, April 21, 1983, at Burns Manor, 12:00 noon, President Leslie Linder presiding. All members present, except Gloria Dansereau, Keith Duehn, and Larry Graf. A motion was made by Esther Kuehl and seconded by Eldred Miller, to accept the minutes as mailed. Motion carried. A motion was made by Eldred Miller and seconded by Mike Carls to pay the bills as presented, a copy of which is attached to the minutes on file and made a part thereof, also to pay $60.00 to C.H.C.A. for .a class for laundry personnel. Motion carried. David .Jensen, Financial Advisor, gave the monthly financial report and a report on the Medicare Audit. OLD BUSINESS: U. S. Magistrate Brian Short has indicated that due to a backlog in his work schedule, he has been unable to render a decision on the Nursing Home reimbursement lawsuit. Employee policies were revised, City Attorney, Jim Schaefer, has approved the policies. Ralph Neuman will order pedestrian crossing signs to be install- ed on North High Drive. Sidewalks will be included in the 1984 - 1985 budget at the suggestion of Mike Carls. One bid was received from Gassman Construction, Inc., Hutch- inson, Minn., for the shed addition to house the Van. Materials and Labor, $5,240.00. A motion was made by Eldred Miller and seconded by Mike Carls to award the contract for the addition to Burns Manor garage: Materials and Labor $5,240.00 to Gassman Construction, Inc.. Motion carried. A motion was made by Eldred Miller and seconded by Mike Cails, to adopt the Record Retention Schedule as purposed by Technical Consultation & Training Section, Minnesota Department of Health. Motion carried. ' Page 2 April Minutes 1983 A motion was made by Esther Kuehl and seconded by Eldred Miller, to accept Burns Manor Financial Statements and Accountant's Report, State of Minnesota Rule 49 and the Medicare Audit, prepared by Thorsen Campbell Rolando & Lehne, Certified Public Accountants. Motion carried. .S.T.E.P. program students at Havti need someone to advise them in minor matters when they are caring for the elderly and chronically ill outside the Nursing Home. Burns Manor will offer the services if Havti Administrative Staff desire it. The May 19, 1983 meeting for the Board of Directors will be changed to May 20, 1983. There being no further business, a motion was made by Esther Kuehl, and seconded by Eldred Miller to adjourn the meeting. Motion carried. The Burns Manor Board of Directors will meet Friday May 20, 1983 at noon, in the Annex Sun Porch at Burns Manor Municipal Nursing Home. Respectfully Submitted: Mavis J. Geier, Secretary ATTEST: es to L. Ltuder, i Addition to April 21, 1983 Minutes. Meeting date has been changed to Tuesday May 24, 1983, at noon. • • �C�D I CaD� MINUTES SENIOR ADVISORY BOARD APRIL 13, 1983 My OF HUTCHIaSBN The meeting of the Senior Advisory Board was called to order by Chairman Haukos at 2:00 p.m. Wednesday, April 13, 1983. Members Present: Carol Haukos Hazel Sitz Joan Phillips Lenard Schuft Jean Peterson Emma Lake J. Harold Beytien Helen Plaisance Also Present: Barb Haugen Lil Erickson John Longley New board members J. Harold Beytien and Helen Plaisance were introduced. Resolutions of appreciation to outgoing board members John Longley and Roy Clabo were presented. Minutes of the meeting of January 14 were approved. Staff reports were presented by Hazel Sitz, Joan Phillips, Barb Haugen and Carol Haukos. Senior Center development from January 1982 to date was briefly summarized for the benefit of the new board members. Management plan and rental policies for the Center were discussed. It would seem appropriate at this time to review the policies and enact any necessary changes so that users of the facility can be notified before the fall meeting schedules are established. This board will plan to meet in early June to enact any changes in rental policies. Meeting was adjourned by Chairman Haukos at 3:15 p.m. Hazel Sitz, Secretary 7-X1-0 MINUTES AIRPORT ZONING BOARD THURSDAY, APRIL 27, 1983 1. CALL TO ORDER The informational meeting of the Airport Zoning Board was called to order by Chairman Robert Carney at 7:40 P.M., with the following members present: Doug Hedin, George Quast, Melvin Sprengler, David Huser (7:50 P.M.), LeRoy Olson, Norbert Shimek, Jerold Wright and Chairman Carney. Members absent: Don Pankake. Also present: Mr. Ray Strege, airport zoning consultant from the firm of Toltz, King, Duvall, Anderson and Associates, Inc., Mr. James Groehler of the Aeronautics Division of the Minnesota Department of Transportation, and City Administrator Gary Plotz. 2. MINUTES City Administrator Plotz read the minutes of the March 24, 1983, meeting. A motion was made and seconded to receive the minutes as read. The motion carried unanimously. 3. PUBLIC HEARINGS None. 4. OLD BUSINESS None. 5. NEW BUSINESS (a) PRESENTATION OF THE PRELIMINARY ZONING ORDINANCE - MR. RAY STREGE Mr. Strege went through the entire zoning ordinance as it is proposed to clarify the terminology, the requirements it sets forth and the effects it will have on property owners in Zones A, B and C. Throughout the presentation, questions about the proposed ordinance were raised and responses given. The questions raised, the responses and the actions that were prompted by the question- response session were as follows: NOTE: QUESTIONS AND RESPONSES ARE PARAPHRASED AND ARE NOT DIRECT QUOTES. Mr. Quast Question: What does the term "municipality" as used in Section V.0 refer to, and is it a necessary term? Mr. Groehler Response: The term is specified in the State Statute and refers to the airport owner which, in this case, is the City of Hutchinson. Mr. Shimek Question: Does the wording in Section V.B3b restrict, for example, an auction on the site? Mr. Groehler Response: The statement refers to a permanent type use of the site. Mr. Hedin Response: It was explained earlier (in the planning stages of the zoning ordinance) that, for example, a rock concert would not be allowed because of the masses of people that would be attracted, but a golf course might be allowed because of the limited number of people that would be in the area at one time. Discussion followed. Mr. Wright made a motion to leave the wording as is. Seconded by Mr. Hedin, the motion passed unanimously. Mr. Shimek Question: Will the boundary limitations (Section V.C) be shown on the map? Mr. Strege Response: Yes. Mr. Strege Comment: The correct date will be injected in Section VI: Airport Zoning Map. Mr. Shimek Comment: I feel this section (Section IX:VARIANCES) puts a burden on the property owner asking for the variance. Mr. Sprengler Comment: It is my understanding that this is a protection for the property owner because is forces a board to act. Mr. Quast Comment: It is also provides protection for a board member who felt he /she could not act on the request. Discussion followed. Mr. Shimek made a motion that we establish a direct link with the two townships (Hassan and Lynn) and with the City when anything affecting zoning occurs, and it be transmitted between them. Seconded by Chairman Carney, the motion carried unanimously. It was the consensus of the board that the zoning administrators of the townships and city contact each other. It was noted the the more restrictive of the rules (of the townships, county, city and state) will apply to the administration of the zoning ordinance. Mr. Shimek Question: What does the word "qualified" (Section XII:A) refer to? Discussion followed. Mr. Wright made a motion to delete the word "qualified" from the text in Section XII:A. The motion was seconded by Mr. Quast. Mr. Hedin asked to amend the motion to say "if not in contradiction with existing law." Mr. Wright approved the amendment. The motion carried unanimously as amended. Mr. Shimek made a motion to insert the word "Adjustment" before the word Board in line one, page 12. The motion died for lack of a second. Mr. Strege Comment: The Zoning Board sets the date the ordinance takes effect after the second public hearing. Mr. Shimek Question: How do we know how this ordinance will affect the long range plans for the airport? Mr. Hedin Response: The plan is a 20 year plan. The Zoning Ordinance will provide for the planned development of the airport. (b) RESPONSE TO QUESTIONS RAISED BY ZONING BOARD AT MARCH 24 MEETING Mr. Strege went through responses to questions the Board had raised at the March 24 meeting. A question was raised as to whether or not the property owners within a half -mile radius of the affected property must also be notified. Mr. Groehler responded that this was not -a State requirement. Mr. Shimek stated that the County requirement asks for property owners within 1/2 mile of the area to be zoned be notified by mail. (Action was taken later in the meeting.) There were various other questions raised as a result of discussion. Mr. Quast Question: What type of funds are we talking about? (that will be available as a result of the zoning) Mr. Plotz Response: Snow removal, airport maintenance, airport improvements. Without the zoning, grants otherwise available are being withheld. Money should not be the major consideration, but the safety of the area is essential. Mr. Quast Question: Is tax adjustment a possibility for property owners affected? Mr. Plotz Response: Tax reevaluation would go through a Board of Review as done already. Discussion about the how much land the City or Airport Owner must own and the possibility of the City buying land from the affected property owners followed. Mr. Strege explained there is a process the City would have to go through to purchase the land. The first 1,000' must be a fee purchase and the second 1,000' must be an easement purchase. Mr. Strege noted that after the zoning is accomplished he recommends someone more qualified in the area of purchase to answer questions of this kind. Mr. Shimek questioned the fact that an amendment procedure is not spelled out in the ordinance. Mr. Groehler commented that the State Attorney could answer questions regarding amendment procedures. Discussion followed. Mr. Shimek made a motion to include a provision in the ordinance for amendment procedures. The motion died for a lack of a second. Mr. Hedin made a motion to have the firm of TKDA revise the preliminary ordinance as voted on and specified by the Board. Seconded by Mr. Shimek, the motion carried unanimously. Mr. 4uast made a motion to have the City Administrator check with the City Attorney to determine the requirements of all governmental units affected (county, state, city, township) for public hearing notification, and to set a date for the first public hearing based on the City Attorney's response. Seconded by Mr. Olson, the motion carried unanimously. Discussion of a date for the public hearing followed. It was the consensus of the Board that a late May date be set. 6. ADJOURNMENT Mr. Wright made a motion to adjourn the meeting at 11:00 P.M. Seconded by Mr. Olson, the motion carried unanimously. i • BID TABULATION CITY OF HUTCHINSON LETTING NO. PROJECT 83 -01 -16 (M.S.A.P. 133 -109 -030) DATE May 31st, 1983 BIDDER SURETY AMOUNT DELIVERY Buffalo Bituminous, Inc. Box 337 10% $86,882.40 Buffalo, MN 55313 Hardrives, Inc. P. O. Box 579 St. Cloud, MN- 56302 Duininck Bros. 6 Gilchrist Prinsburg, MN 55339 Wm. Mueller s Sons, Inc. Hamburg, MN 55339 10% 79,387.00 J. W. Hanson Construction Co. - Hwy. 22 So. 10% 83,561.50 Hutchinson, MN 55350 Aero Asphalt, Inc. P.O. 217 10% 75,905.00 Hamel, MN 55340 JJAP 0 0 0 CITIZENS BANK 0 8a TRUST CO. June 10, 1983 Mr. Marlow Priebe, City Engineer City of Hutchinson City Hall 37 Washington Avenue W. Hutchinson, Mn., 55350 Dear Marlow: After viewing the improvements in the sidewalk on the north side of the old S 5 L building, we would like to continue that type of program on the north side of our bank. It is possible there would be some changes which could be worked out between the City and the Contractor for a decorative tile sidewalk due to a difference in the location of the entry to the S S L building and some difference in the location of our north entry. It would be our understanding that the additional costs for that type of sidewalk and the other amenities connected would be paid by our bank and not included in assessments to the property owners of First Avenue S. W. It is our understanding that the city intends to proceed with the resurfacing of First Avenue S. W., including new curb and sidewalk. We are very agreeable to this program. We, also, have a substantial interest on Franklin Street improvement and we would appreciate con- sideration from the Council for a program to upgrade this street. Z7ery truly yours, Irvin--Surich President IB AM OFFICES: 102 MAIN ST. SO. • HIGHWAY 16 SO. • HUTCHINSON, MINNESOTA 56350 • PHONE: 612/687 -2233 A 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 7, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Masonic Temple Site Attached are four parking layouts. Plan A - Two way drives from Hassan St. to Alley, no green areas. Plan B - One way drives from Hassan St. to Alley, small green areas at East and West end of each row of parking. Plan C - One way drive within lot, ingress and egress from alley. More parking available on Hassan St. Green areas in each corner and at alley end of center row. Plan D - Two way drive within lot, ingress and egress from alley. More parking available on Hassan St. Green areas in N.E. and S.E. corner of lot. if plan is acceptable with green areas, we may be able to transplant some of the existing on site trees and shrubs before construction begins. MVP /pv attachments Marlow V. Priebe Director of Engineering F -Ca, 6 T r. A b V 1j 220' 2.0 _ I.S ^ BJSN BJSN 45N L3 O W!\L NUT — 0 SPRUCE FLAG POLE 2.0' ELM nHJJHIN PLA N- A � 52 - S paces 35,6 131.00'131.00' 1 25, ° ELM 4 -12.e' 26.7' — — MAS NIC I T-i I - I y li!II N IiI I� —0 Z.O. T r e A n l r i ALLEY I� OP O"1 P P ��� 1J• N IB 4 PLATFORM I mCC I i I.S 3PRUGE 46.5 1JJb I 4-8 - S�dccs 3sd o 25 ELM t- 45, / ALLEY • HASSAN GREET • PIAAJ - C 45- Sraces ALLEY 463 HASSAN F) -AN - D S2 - Spam as STREET UL00' 20 BUSH BUSH P — _ - - -__ - - k4 5 1 �� +.'AL MJ1 I 1 ' 4 i 125r ' I SPRUCE T� a.0 BUSH p" �- ' i �� 12.9• n l�3 FLAAGG POLE I i -- S • Y 2.0' � ELM 0 I I _ M AS FLC ___ DOWN _ 26.7• I N -' 2.0. T MPLE t- . I� ON O� _ Em � N r'83• N ALLEY 19 4' PLATFORM P (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 6, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Letting No. 2 The following bids were received for Letting No. 2, City Projects 83- 01 -05, 83- 01 -06, 83- 01 -07, 83- 01 -09, 83- 01 -10, 83- 01 -18: Buffalo Bituminous, Inc. $176,018.52 Buffalo, MN J. W. Hanson Construction Co. $177,132.50 Hutchinson, MN All bids submitted were in proper form and the required 10% bid bonds were included. At the Assessment Hearing for these projects, we could proceed with awarding the contract. Based on the bids received, I recommend Buffalo Bituminous, Inc., be awarded the contract in the amount of $176,018.52. ;0 y �Z e Marlow V. Priebe Director of Engineering MVP /pv Q � . 0 STATE OF H H [E 0 ( `1�LQ DEPARTMENT • OF NATURAL RESOURCES BOX 3� CENTENNIAL OFFICE BUILDING • ST. PAUL, MINNESOTA • 55155 May 20, 1983 DNR INFORMATION (612) 296 -6157 Mr. Gary Plotz, Clerk City Hall Hutchinson, MN 55350 Dear Sir: RE: &�� (-Od We are now prepared to convey state land to the city as prescribed in CH 551, Laws 182. Upon receipt of $1,800 (payable to the State Treasurer) as per the above law, we will send the deed. RWR/say cc/ Dick Hessburg Yours very truly, Rodney W. Sando, Administrator BUREAU OF LAND By ezt>FJ R. W. Rowe, Supervise Sales, Leases & Record Section FILE S� MA igg °IZECFrt,. <� u AN EQUAL OPPORTUNITY EMPLOYER M E M O R A N D U M 0_ N P A R K I N G A S S E S S M E N T P R O P O S A L 2) 587 -5151 F CITY OF HUTCHINSON 37 WASHING TON AVENUE WEST HUTCHINSON, MINN. 55350 Mr. William Haas has offered the following proposal as a method of resolving the appeals of the parking program special assess- ments that is acceptable to all his clients: A. The city and the appellants would each hire an appraiser to conduct before and after appraisals of the property in dispute. Both appraisers would base the appraisal upon the increase in the fair market value of the property after the improvement over the fair market value of the property before the improvement. B. The appraisal reports would be available to all parties upon the completion of both appraisals. C. If the appraisals on any given property were within 10% of each other,the difference shall be split and the result accepted as the actual benefit by both parties. D. If the appraisals on any given property are more than 10% apart, the parties may upon mutual agreement proceed as in C. If no agreement to split the difference can be reached, then the two appraisers shall determine a mutually agreeable third appraiser who shall appraise only the disputed property. The cost of the third appraisal shall be divided equally between the city and the individual appellant. The three appraisals shall then be averaged and the resulting figure accepted as the actual benefit by all parties. E. If any actual benefit is greater than the actual assess- ment levied, appellant shall dismiss the appeal and pay the full amount of the assessments. F. If any actual benefit is less than the actual assessment levied, the city will through a reassessment hearing held pursuant to MS 429.071 Subd. 2 reduce the special assessment to the actual benefit and upon doing so appellants will dismiss their appeal. Appellants are prohibited from appealling any reassessment that corres- ponds to the agreed upon actual benefit. G. Upon reaching an agreed upon actual benefit for appellant Citizens Bank and Trust Co., the Citizens Bank and Trust Co. shall be given credit for parking spaces provided by the Old Armory lot in accordance with the formula previously adopted by the city and the assessment adjusted accordingly. r Memorandum Page Two In order to determine whether accepting this particular proposal is in the city's best interest the council should be aware of the alternative court procedures. I have prepared a "flow sheet" to outline the course of the appeals should no compromise be reached. As you can see, the first step is the court hearing on the procedural aspects of the assessments to be held on July 28, 1983. I estimate a minimum of sixteen hours of research and briefing will be necessary to adequately present the city's case and that the hearing will last one day or eight hours. This is twelve hundred dollars in legal expense. Mr. Plotz, Mr. Priebe and Mr. Merrill will in all likelihood be called upon to testify with resulting preparation time and loss of working time. If the city wins at the procedural hearing there then must be a second court hearing to determine the amount of any special benefit confered upon the property by the improvement. Prior to the benefit hearing the city must hire an appraiser to determine benefits to the affected property. You should be aware that in all probability any figure reached by the city's appraiser will become the maximum amount the city will be able to assess since it is highly unlikely that the court would find a benefit greater than that found by the city. At the hearing both sides would present evidence concerning the special benefit to the property. The court could find a benefit ranging from zero (that is, no benefit) to the amount determined by the city's appraiser. If any assessment is determined to be excessive, the assessment will be set aside and the city ordered to reassess in accordance with MS 429.071 Subd. 2 unless there is a finding of "no benefit" in which case appellants will simply have the assessment set aside and pay nothing. If the assessments are found to be excessive,the court could order the city to pay appellants' costs and disbursements, including their appraisers' fees. I estimate a minimum of seven hours preparation and briefing time and a three -day hearing (24 hours) or fifteen hundred and fifty dollars in . legal fees. In addition to the expense of obtaining the appraisals the city's appraiser would be called upon to give extensive testimony. I estimate appraiser trial preparation and testimony to involve a minimum of sixteen hours for an additional cost of eight hundred dollars. Added to the costs would be any testimony of city employees who would lose work time as a result. The preceding was what happens if the city wins the proced- ural hearing. If the city loses the procedural hearing, the course is slightly different but the eventual destination is the same. A loss in the procedural hearing does not mean appellants will not have to pay any assessment. MS 429.081 provides "The court shall either affirm the assessment or set it aside and order a reassessment. 11 MS 429.071 V Memorandum Page Three Subd. 2 states "When an assessment is, for any reason whatsoever, set aside by a court of competent jurisdiction ...the council may, upon notice and hearing as provided for in the original assessment, make a reassessment or a new assessment. . " Both Mr. Haas and I agree that should appellants prevail at the procedural hearing, the city will in all likelihood be allowed to correct any procedural defects in the assessments through a reassess- ment procedure. Once this is done the city and appellants then face exactly the same issue concerning benefits that was present had the city prevailed on the procedural aspects. In other words, the ultimate question to be decided is not one of procedure but one of benefits, economics rather than law. Once it is understood that following the court procedure to its ultimate conclusion really places the question of the amount of the assessment in the hands of the appraisers and the judge rather than the council and the appellants it is easy to compare the settlement offer with the court procedure. I see the following benefits for the settlement procedure proposed: 1. Although both settlement and court involve the city hiring an appraiser, settlement would involve only appraisal costs and no trial preparation or testimony. I would estimate this to save the city a minimum of eight hundred dollars. 2. Once appraisals have been obtained, settlement involves merely computing averages and comparing the results to the actual assessments. There would be little, if any, attorney time involved and no court costs. This would save the city a minimum of two thousand seven hundred fifty dollars in attorney's fees. 3. By eliminating the necessity for any court appearances, settlement frees city personnel to pursue their regular duties. 4. By eliminating the necessity for court appearances, settlement will result in a more rapid finalization of the parking program. 5. By settlement the city precludes the possibility that a judge would determine appellants received no benefit from the improvement through a finding that additional down- town parking was unnecessary.- This maximizes the city's potential assessment while minimizing its potential loss. M Memorandum Page Four 6. A settlement of this type does not cessions from the city concerning assessment procedure nor does the court find any procedural defects assessment procedure. 0 involve any con - the legality of the city risk having a in the city's 7. Since the city can legally assess no more than the special benefits given by the property, the city through this settlement is agreeing to do no more than it is legally required to do in any event, that is, determine the benefits and then assess no more than that amount. Any court hearing would in all probability reach much the same figure but at a considerably greater expenditure of time and money. 8. The city through settlement establishes the policy that appraisals are not necessary prior to assessment but will be utilized only to determine benefits upon appeal. The following cities contacted by myself have such a policy: Bloomington, Burnsville, Champlin, Cloquet, Fairmont, Fergus Falls, Litchfield, Willmar, Virginia, St. Cloud, Mankato and Albert Lea. Of the cities contacted none utilized appraisers prior to assessments unless the assessment was of an unusual type and then only if the number of properties to be assessed was very small. 9. Settlement does not discredit the previously adopted parking formula. The parking formula was not designed to determine the amount of benefit to each property. It was intended to make sure that of the total amount assessed no property would pay a disproportionate share and to quarantee that property of a generally similar nature would be treated equally. Assessing on a per foot basis for street projects does not speak to the benefit received by a property but only that properties with like frontages will be treated in a like manner. The parking formula was a policy determination rather than a factual determination. 10. Non - appellants would have no grounds to complain since the city is only agreeing to assess appellants in an amount that will not exceed their benefits. Non - appellants were informed of their right to appeal and by chosing to waive that right impliedly agreed that their assessment was reasonable. The city is under no legal or moral obligation to reassess non - appellants' property should appraisals of appellants' property result in a reduction of their assessments. A simple analogy would be the city desiring to purchase two identical lots. Lot A is sold to the city for $10,000.00 but the owner Memorandum Page Five of Lot B refuses to sell for that price, forcing the city to utilize condemnation. If the condemnation hearing results in an award of $12,000.00 for Lot B, the owner of Lot A who willingly sold for $10,000.00 cannot come back and demand an additional $2,000.00. So the non - appellants, who took no chances and incurred no expenses, cannot claim any benefit they might perceive appellants receiving. The above advantages are by no means exhaustive. I see the following as potential disadvantages: 1. The city will not have a chance to vindicate its assessment procedure in court. This disadvantage may be offset by the city not having any adverse deter- mination made. The issue of notice or second hearing becomes moot upon settlement. 2. Some objection may be made to given Citizens Bank credit for newly created parking spaces. It should be pointed out that had the city sold the Old Armory to the Citizens Bank when the purchase offer was first made, the parking lot would have been installed and credit given at the time of the assessments. We also would be giving credit only for parking spaces actually created and not simply reexamining previously claimed but denied credits. Only the Citizens Bank and no other appellants would be involved. We also allowed non - appellants to alter their parking configurations prior to assessments, thereby creating new credits. It must be remembered that the goal was to encourage the creation of parking, not to maximize assessments. If I appear to be an advocate of this settlement proposal, it is because I feel that the proposal will get both sides to their ultimate destination, an acceptable legal assess- ment, with as little time and as little expense as possible. The proposal does little more than find the city to its legal committments. If the assessments as levied really are fair approximations of the benefits received, the appraisals should reflect that fact and the city binds appellants to accept the assessments under those circumstances. If the assessments are excessive as appellants claim, then the appraisals should also reflect that fact and the city would be both legally and morally bound to reduce the assessments to the appropriate level. f Memorandum Page Six As City Attorney it is my duty to recommend any settlement which I feel is fair, reasonable and will accomplish the city's goals. I consider this offer to be such and recommend its acceptance and implementation. If you have any questions, please feel free to contact me. Respectfully submitted, SSCCHH�AvEgF,�ER LAW OFFICE U �, ' 1 James H. Schaefer Hutchinson City Attorney JHS:dlp • .r Appeal to District Court I Court Hearing on Procedure WIN I Hire Appraiser i Court Hearing on Benefits "Special assessments are intended to reflect the influence of a specific local improvement upon the of the property. No matter what particular formula or method is used to establish the amount of the assess- LOSE I Hire Appraiser I Reassessment per MS 429.071 Subd. 2 "The court shall either affirm the assessment or set it aside and order a reassessment as value provided in MS 429.071 Subd. 2" MS 429.081 ment, the real measure of benefits is the increase in market value of the land as a result of the improvement." LMC Local Imp. Guide P. 3 "It is not a question of policy but a specific finding of fact - -do the special benefits exceed the assessment figure ?" Buettner v. Cit of St. Cloud 277 NW2d 199 1979 City presents their appraiser. Appellants present their appraiser. Judge decides benefit from zero benefit to amount given by city appraiser a maximum. Judge orders reassessment if needed. I Reassessment per MS 429.071 Subd. 2 Defects in procedure corrected. Adopt assessment based on appraisal. I Court Hearing on Benefits < (See left for procedure) 0 AiDDeal City Hire Appraiser Assessment Appeallants Hire Appraiser If any appraisals are within 10% of each other the difference will be split and the result accepted as the benefit by both parties. If the figure reached is greater than the assessment the appellant will pay the full assessment. If the figure reached is less than the assessment the city will reduce the assessment to the agreed upon benefit level. I I I If any appraisal is greater than 10% apart and no agreement to split the differ- ence can be reached the two appraisers shall mutually agree upon a third appraiser who shall appraise the property in dispute. Cost of the third appraisal shall be divided equally. The three appraisals shall be averaged and that average shall be the agreed upon benefit. If the figure reached is greater than the assessment the appellant will pay the full assessment. If the figure reached is less than the assessment the city will reduce the assessment to the agreed upon benefit level. 1 i Reassessment Hearing per MS 429.071 Subd. 2 If any assessment needs to be reduced the city will hold a reassessment hearing to achieve the reduction. (Same procedure as used in Caroline Anderson's case) Appellants prohibited by agreement from appealling re— assessment. When figure for Citizens Bank and Trust Co. is reached, Citizens Bank and Trust Co. would be given credit for the parking spaces provided by the Old Armory lot in accordance with the provisions of the parking formula as previously adopted. RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS PROJECT NO. 83 -06 Resolution No. 7421 WHEREAS, pursuant to a resolution passed by the council on May 31, 1983, the city engineer has prepared plans and specifications for the improvement of the following: Linden Avenue from Grove Street to Franklin Street Miller Avenue from Grove Street to Franklin Street Milwaukee Avenue from Grove Street to Franklin Street by the construction of watermain and appurtenances, and has presented such plans and specifications to the council for approval; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The city clerk shall prepare and cause to be inserted in the official newspaper and in The Construction Bulletin, an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for two days, shall specify the work to be done, shall state that bids will be opened and considered by the council at 2:00 P.M. on July 7th, 1983, in the Council Chambers of the City Hall, Hutchinson, Minnesota, and that no bids will be considered unless sealed and filed with the clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the clerk for 10 per cent of the amount of such bid. Adopted by the council this 14th day of June, 1983. Mayor Clerk F -6�. RESOLUTION NO. 7422 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 166 PROJECT NO. 83 -01 -16 WHEREAS, cost has been determined for the improvement of Second Avenue S.E. between Adams Street and Huron Street, by the construction of Gracing, Gravel Base, Bituminous Base, Bituminous Wearing Surface, Curb and Gutter, Sidewalk and Appurtenances; and the bid price for such improvement is $ 752455.00 , and the expenses incurred or to be incurred in the making of such improvement amount to $ 18,865.00 , so that the total cost of the improvement will be $ a� '�'-• 91L 32��•c' NOW, THEREFORE, BE MINNESOTA: 1. The portion of hereby declared to be $ assessed against benefi IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, theCe s, 0i such improvement to be paid by the City is , and the portion of the cost to be 0 ;ed property owners is declared to be $ , ✓' j 2�3•iLf 2. The City Clerk, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 3• The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of June, 1983• Mayor City X-4. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT RESOLUTION NO. 7423 ASSESSMENT ROLL NO. 166 WHEREAS, by a resolution passed by the Council on the 14th day of June, 1983, the City Clerk was directed to prepare a proposed assessment of the cost of improving Second Avenue S.E. between Adams Street and Huron Street, by the construction of Grading, Gravel Base, Bituminous Base, Bituminous Wearing Surface, Curb and Gutter, Sidewalk and Appurtenances; AND WHEREAS, the Clerk, has notified the Council that such proposed assessment has been completed and filed in his office for public inspection, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: t. A hearing shall be held on the 12th day of July, 1983, in the Council Chambers at City Hall at 8:00 p.m. to pass upon such proposed assessment and at such time and place all persons owning property affected by such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. Adopted by the Council this 14th day of June, 1983. City Clerk Mayor • 10 (612) 587 -5151 I T Y OF HUTCHINSON VASHING TON AVENUE WEST 'HINSON, MINN. 55350 Mayor James G. DeMeyer 105 -2nd Avenue Southwest Hutchinson, MN 55350 RE: Dear Mayor DeMeyer: m May 16, 1983 \ Cameo Cleaners 21 - /9 �\ O �QY,423 aN v FOR YOUR INFORMATION On Friday, May 13, 1983, I met with yourself, Ralph Neuman, Homer Pittman, and Tatrick Smith and his father at the Cameo Cleaners. The purpose of the meeting was to resolve any differences between the city and Cameo Cleaners concerning maintenance and repairs of the old Plowman Building. The following items were agreed upon: 1) Ralph Neuman or a member of his crew was to check the roof for signs of leakage. An estimate as to the cost of maintenance or repair of the roof would be provided and if the costs were minimal, Ralph would take steps to eliminate or reduce leakage. If major repairs would be necessary, no action would be taken until the estimate of the cost of repair could be reviewed. -2) Since the water leakage from the roof has 'reduced the usable floor space available to Mr. Smith, it was agreed that until such time as the leakage could be eliminated Mr. Smith would be entitled to a rent reduction. The amount of the rent reduction or the method of computing the same was not specifically agreed upon but it appeared that a percentage reduction of the total rent equal to the percentage of the floor space now unusable was the type of reduction being considered. 3) It was agreed that the city would attempt to repair or replace the plate -glass window located in the front of Cameo Cleaners. Although the window is serviceable, the caulking around the window has worked loose and the window has cracked into two pieces. As a result of the crack and the lack of caulking, there is a danger that the glass may shatter causing injury to workers or pedestrians. It was thought that perhaps braces supporting the large plate glass could be installed and f-;- I Mayor James G. DeMeyer May 16, 1983 Page 2 Ralph Neuman was instructed to look into this possibility. Our insurance carrier will be notified to determine whether or not our property insurance would cover replacement costs. It is my opinion that since the crack and damage occurred prior to the city's acquisition of the property, our insurance would not cover replacement costs of the window. Should anyone be injured by the window, our liability insurance would provide coverage since the accident took place after the acquisition of the property. 4) Patrick Smith agreed that the Fire Marshall's determination that a one -hour fire wall was not necessary was a correct determination. Mr. Smith also agreed that any items of correction mentioned in the Fire Marshall's letter to Mr. Smith of May 9, 1983, would be taken care of properly. 5) The city agreed to repair the hanging heaters utilized by Mr. Smith during cold- weather. Because Mr. Smith utilizes these heaters only when the temperature drops below the freezing level, it was agreed by all parties that no repair would be made at the present time. 6) It was agreed that the city would inspect the light fixtures that are currently not working and would repair or replace any defective fixtures. I believe that this should adequately summarize the agreements reached at this meeting. If you have any corrections, additions, or modifications, please feel free to contact me. Sincerely yours, SCHAEFER LAW OFFICE James H. Schaefer Hutchinson City Attorney JHS:dlp cc: Gary Plotz Patrick Smith 0 • RETAIL "OFF SALE" • hereby appl..iea ...... for a license for the term of one year_.... --- .. ................... _- .._--- -- ---- .-- ....._._.. .._ .............. - ...................... lat --- ---do JulY.__._.. ....._ .................... ...... 19_83--- to sell from Ehe_.....__ -._... - °- -_..- ..... .......... .......... - -- y of....... - .............._.. - - In Original Packages Only, Non - Intoxicating Malt Liquors, as the same are defined by law, for consumption "OFF" those certain premises in the- .._city of _Hutchinson ............. -- ... and.-county - -of _McLeod- - -....... ............................. _- - ....... -- - -.... -- George's Food -N -Fuel describedas follows, Eo-u*:------ ---- - -------- - ----------- -............... ..—__ ------------------------- ------------------------ .— -------------- --- --------- ----- ----- ---- - 600 Adams Hutchinson, Minnesota George's Food- NaFuel at which place said applicant .._.....operate.- 4_..the business Of ................__. ........................... - and to that and represent.-8--..and statee ...... as follows: That said applicant ....... -i . ___.._ ........ — .utizen ....... .o the United Statea • o f f ood moral character and repute; and ha:.A ----- attained the ape of 01 years; that .......... _ ......... -------------- --- --- --._proprictor.... ..... of Ehs establishment for which the license will be issued if this application is granted. That said applicant ...... ..make. e.....this application pursuant and subject to all the laws of the State of City ._- ........_ ...............a lizable thereto which Minnesota and the ordinances and repulatians of said ..._..---...._..._..... PP � , are hereby made a part hereof, and hereby agree- .._---- to observe and obey the same: iii n-- oti.r r.Gafr®mL, if w. of I--' -a -1-d —) T 9w- 'a- yv�I1• G�i"" "'� �Yp�i�•Q� Each applicant further states that he is not now the holder of, nor has he made p um for, nor doe he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intozicatini liquor. sVA June 1 Th 83 18_ �6-o�je—M. ' elen 910 Black Oak Avenue Montevideo, Minnesota 56265 16tate of 19innoota, _City f Hutchinson -o .....__......._ ...._...-............ ........... ........ ..... County of McLeod .................................. .4pplication No. - - - - -- Application for License to Sell Cigarettes at Retail The undersigned resident...... of the ........................ City --. f video . ---_ ..............._. ., ._._-- -........o ............ Montevideo o --- - - - in the county of......_......... Chippewa .............. State of Minnesota, HEREBY MRKES---..4PPLIC.4- George M. Thelen TIONFOR LICENSE to be issued to ... ............................... ... ........._.............................. ......... - - ---- -- ---.......------ to sell cisarettes and cigarette papers and wrappers at retail at ----------- GeorgeI s Food -N -Fuel _ 600 Adams City f Hutchinson ....in said coup and state or the term o inthe .._......_ ............. ............_..._....._.. ----.o ...................-............ ....................._......... county f f one... year .........._._...._......._., be innin with the.._... 1St._ ____.da of..... g' g y 19.83 ., subject to the laws of the State of Minnesota and the ordinances and regulations of soul City of Hut chin son pertaining thereto, and herewith deposit -6.00 ....... ...in payment of the fee therefor. ....... _ ................ 458 ........._.....- - `-f .�y� .........._ ... - _June._1............ --., 19._83_ __....., -��,7 _../%1.._.. ` 8.. � /c� �3C- ,aclrosa�c ti, 3 ,Kq 0 C'1.olYT_4....v> /?� LC.. S...Gx.3..Ez.S_........_......_ yyAA� r l H1S�CN�N May 27, 1983 To: The Honoxabte Mayox and City Counc.it ob Hutchinson, Minnesota Re: Rate Ineaease bon Gaabage and Rubbish Coeteet.ion in Hutchinson Dean Silts: Due to the enoamous .ineaease in Road Useage Tax, GasOEine Tax, wages and a bt-bteen cents ($.15) pen cubic yaxd .ineaease at McCtoud County Landb.itt that was ebbeetive May 1, 1983, Junkers Sanitation Seay.iee, Inc. is at this time xequest.ing bxom the City ob Hutchinson and .inexease ob sixty- b.i.ve cents ($.65) boa a pex.iod ob one yeah on One Dottaa ($1.00) boa a pea.iod ob two yeaas boa xes.ident.iat gaabage s exv.ice. This .incaease shatf become ebbeett.ve July 1, 1983 and shaU aema.in in ebbect bon. a pex.iod ob one ox two yeaxs as paev.ious2y stated. Thexe w.iQt be no .ineaease on commexc.iat accounts in the city ob huteh.inson at this time. Thanking you in advance boa yout eons.idexat.ion and eoopeaat.ion in this matted. S.ineexety, James L. Junket, Pxes.ident "Your Gorbologist" Jomes Junker.417 So. Mortho St.. StiIlwoter, Mn. 55082.612 439-7135 �I (612) 587 -5151 C/TY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: June 7, 1983 TO: Mayor and City Council FROM: Director of Engineering RE: Jr. /Sr. High School Property Attached is a letter and print of the work the School District is doing on the above- referenced property. As stated, the extension of storm sewer was discussed and planned for at the time the tennis courts were planned. Attached is a plan showing the existing storm sewer and the proposed extension to the school site. The estimated cost of said extension is X3000.00. Marlow V. Priebe Director of Engineering MVP /PV attachments HUTCHINSON PUBLIC SCHOOLS Marlow Priebe City Hall Hutchinson, MN Dear Mr. Priebe: INDEPENDENT SCHOOL DISTRICT NO. 423 HUTCHINSON, MINNESOTA 55350 55350 May 26, 1983 The school district presently is landscaping and tiling the area used for physical education south of the football field and tennis courts at the junior- senior high school location. Enclosed are two prints of the proposed plan. The ulti- mate goal is to provide playing surfaces for physical education and practice areas for athletics that are usable and not under water like they are now. The drainage of this is designed so that we can tap into a proposed city storm sewer when it becomes a reality. Therefore, we are requesting that the City of Hutchinson consider extending the storm sewer on future Goebel Street from the Kay Street extension west to school district property as previously planned when the tennis courts were jointly built by the City of Hutchinson and Hutchinson Public Schools. We will be happy to work with you to accomplish this pro- ject. DL /jp enc. cc: Glenn Matejka DISTRICT OFFICES 50 Gt . SbM No Phone 16121 S87 -2860 SENIOR HIGH SCHOOL Ro6 Rd _ n.(612)587 -2151 r Since y, Lennes Director, Support Services AREA VOCATIONAL - TECHNICAL INSTITUTE 200 Cenlnry Awe Poona (612) W-3616 HIGH SCHOOL VOCATIONAL CENTER 980 2" A.enee Sa.0 Pbon.(612)5814910 EQUAL OPPORTUNITY EMPLOYE10 JUNIOR HIGH SCHOOL R.6 Rwd P6nne(612)587 -2856 EIEYENTARYSCHOOL 100 Gkn Sn Ift.. (6121587 -2837 .. 1' e PROPOSED TENNIS COURTS *OAD 15513 50 I;Q.�' CD C' z z Y Y a: cr < > a O I m w o w m ¢ 1Y w H 7 LL m m x.60 135.0 110. O O 7 �� m 7 aa m 8. C Cc 99.3c er V S 0) 2 z: 13 h 6C0 125.62 0 c 3 0 o � 12 m 3 m r 187.99 O/ 131 70 110 O . 0 4 m3 0 4 �� 11 m m M m m 183.70 h 135.0 11 m = 5 m� 5 CD ° 10 m m� CD CD mm 182.15 135.0 110.0 h m 6 m 6 9 CD C' z z Y Y a: cr < > a O I m w o w m ¢ 1Y w H 7 LL m m x.60 135.0 110. O O 7 �� m 7 aa m 8. .& 0 0 TO: FROM: DATE: I. II REVIEW AND P.ECCINA.EDMATIONS FOR INSURANCE PROGRAM CITY OF HUTCHINSON, MR NESCMA Members of the City Council, Citv of Hutchinson, Aiinnesota Dwight A. Tange, Risk Manager, Risk Control, Inc. June 23, 1983 Introduction: As I'm sure vou're aware, the City received four bids for their insurance package, which were onened on June 21st, 1983. I am happy to report that the results of these bids were, in my opinion. very favorable for the City of Hutchinson. Although much has been acccmlished in the improvement and cost containment of your insurance program, there are a few improverents and refine - ments yet to be made, and I will work closely with your agent to complete that task. The objectives that your City administration and I were trying to achieve were as follows: 1. Reduction in premiums by curpetitive bidding. 2. Simplification of your program by reduction in the number of policies. 3. Consistency in your liability limits. 4. Consideration of various deductible options (premium savings versus increased deductible level). 5. Identification of exposures that had not been covered in the past. The following report and recommendations outlines the methods that were employed to achieve these objectives and the results of the bidding process. Reco miendatice for property and Casualty Bid Award: I have oopared the four bids received and tabulated the totals on the basis of substantially the same coverage as you're currently carrying. Miv handwritten ocnoarison is attached to this report. As you can see, the lowest bid received is from the Madsen Agency with the coverages placed with the Hone Insurance Company. Your current program is also through Madsen Agency and the Hone Insurance Company. The premium for the coning year before anv changes that will be discussed later are made,)is $162,605, ccnvared to your premium for substantially the same coverage for last year of n Page II • r to II. Rendation for Property and Casualtv Bid Award (coast.): $204,752. This constitues a decrease in premium of $43,070, which is a 21% savings. Although I met with some opposition from the Madsen Agency and found then somewhat antagonistic toward me personally and the work I was doing for the City of Hutchinson, I found their bid proposal to have been prepared with a high degree of professionalism and I believe their knowledge of Hutchinson's insurance program is quite good, due to the fact that they have been writing Hutchinson's insurance for sane time. It is therefore my recommendation that the award of the Property and Casualty Insurance Package be made to the Madsen Agency as proposed in their bid proposal form. subject only to exceptions discussed later in this report. III. Coverage Changes Recommended: in the past the City's insurance policy has contained specific scheduled property floaters that included such items as office equipment (calculators, typewriters), miscellaneous contents that did not leave the premises, low valued items and snowmobile trailers, etc. In drafting the specifications for this bidding, I eliminated these items from the schedule property floaters because a duplication of coverage existed in that these items are already covered under your Building and Contents coverage. The only significant difference in coverage is the deductible treatment. Iv. Deductible Options: The bid specifications contained a number of requested deductible options and my recommendations as to which deductibles to select are as follows: 1. Auto mobile Physical Damage - Comprehensive I recommend a $100 deductible because there is a savings in premium of $131 over a $50 deductible. Collision I recommend accepting a $500 deductible because this repre- sents a savings of $551 in premium over the $250 deductible that you are currently carrying 2. Property Insurance (other than the electrical generating plants) I recommend staying with your current $1,000 deductible because the savings to change to a $5,000 deductible is only $884. Page III • • Iv. Deductible Options (cont.): 3. Electrical Generating Plants Property Coverage I reconmend continuing to carry your current $10,000 deductible as tha premium savings to change to a $25,000 deductible is only $537. 4. Contractors Equipment Floater I reconnw_nd that you carry a $500 deductible as this represents a savings of $97 in premium over the $250 deductible that you had been carrying in the past. 5. Miscellaneous Property Floater I recacmend leaving the deductible of $100 unchanged because the savings in premium to change to a $250 deductible is only $39. 6. Voting Machines I reommend that _you carry a $100 deductible as the premiiun savings to change to a $500 deductible is only $12 per year. The reason that I am recanmending increasing deductibles wherever feasible is twofold. First, in the long run, it's likely that your premitiun savings will exceed the additional amount that you must bear in the event of a loss. Secondly, the increased frequency of claims due to the lower deductible tends to have a negative affect on renewal premiums of your insurance canoany in addition to being an increased administrative cost in the filing of these claims' V. Deviations from the Accepted Proposal of the Madsen Agency? The proposal submitted by Madsen Agency included Public Official Liability for the City through Forum Insurance Company and for the utility through Western World Insurance Company. The Police Professional liability was quoted through Jefferson Insurance Company. A proposal fran another bidder contained bids for Public Official and Police Professional Liability through Great Southwest Insurance Canpany and administered by Markel Service. Inc. It is important to note that Public Official and Police Professional Liability forms do vary in substantial ways in terms of broadness of coverage and Risk - Control, Inc. has spent a great deal of time comparing different BxTrs. It is our opinion that the Markel Service policies are substantially broader in coverage than the policies proposed in the Madsen Agency bid. in addition, the premiums for the Markel policies is less than the premiums quoted through the above mentioned oonpanies. The only reduction in coverage that would take place if this recarmendation is accepted would be an increase in the deductible for the municipal utility from the current $250 per loss and $100 per official to a $2,500 per loss deductible, which is the same as the deductible for the City's policy. Markel Service, Inc. has a policy of not r Page IV 0 • V. Deviations from the Accepted Proposal of the Madsen Agency (cunt.): allowing any agent to exclusively represent then. Therefore, they would have no objection to the City designating Madsen Agency as the Agent of Record for this insurance. VI. Miscellaneous Recommendations: The City is currently carrying airport liability at a limit of $1,000,000 per occurence and the umbrella liability policy does not provide excess coverage. Since this produces an inconsistency of limits, I would reccnmiend that, if after negotiation we're unable to convince the unbrella liability insurer to extend to airport liability, that we in- crease the airport liability policy to a limit of $5,000;000. Regarding the Hutchmobile busses, you have carried in the past a limit of $100,000 each person and $500,000 each accident /Bodily Injury Liability and $500,000 Property Damage Liability. In addition, your umbrella liability policy, which provides the $5,000,000 of excess coverage, has excluded your Hutchmobile busses. In my opinion. these busses may well be one of your more substantial liability exposures in the automobile area, and this inconsistency in limits should be corrected. To accom- plish this, we included the busses in the specifications and the quota- tion for the umbrella included the busses. This is one of the reasons why automobile liability insurance was one of the few coverages that did not go dawn in price as a result of this bidding (i.e. higher limits of liability applied to the busses under the new program). I therefore recommend that the policy covering the busses which expires on October 18, 1983, be cancelled effective July 1, 1983 and be incorporated into the City's overall package. Through the bidding process, I have become aware that there are a number of additional items that should be covered under your Boiler and Machinery Insurance. It is therefore my recommendation that you allow me to work with the agent in obtaining a cnzotation for these additional objects to be considered by you at a later date. Regarding Workers' Compensation, the Hone Insurance Company has offered you two options in the method of writing this coverage. The essential difference between these options is that under one method your dividend - refund that you receive is based on the loss experience of all the municipalities written by Hone Insurance Company in the State of Minnesota. In the second method, your dividend - refund would be cal- culated on the basis of the loss experience of the City of Hutchinson policy alone. The net effect of this is that in the event that your losses are less than approximately $16,000 you would probably receive a greater dividend under the plan that is based on the City of Hutchinson's losses alone. If your losses were greater than approximately $16,000 you would probably receive a larger refund by adopting the plan that is based on the loss experience of all the municipalities in the State. It is difficult for me to make a reasnnendation on this subiect because your coverage losses over the past three years have been about $16,000 and no one can predict the future. Under the plan that is based on your loss experience alone, for every dollar that is paid in losses, your dividend- refund is reduced by $1.10. Therefore I would recommend accepting this plan based on your own loss experience if, and only if; an arrange- ment can be negotiated with the Home Insurance Ccrrpany which allows you Page V . • VI. Miscellaneous Recommendations (cunt.): to pay all medical claims under T7brkers' Compensation directly up to a maximrmm of $500 per claim. Your past loss experience Shows that between 74% and 88% of your claims are less than $500. By adopting this approach of paying these claims yourself, not only would you save lOC on the dollar of claims paid, but it would also have a favorable effect on your experience modification factor because frequency of losses is heavily weighted into that calculation. Regarding Umbrella Liability, I recc miend that you continue to carry a $5,000,000 limit as you have in the past because I feel this limit is adequate and any increasing of this limit could conceivably set a precedent that would make it unwise for your to reduce your liability limit at a later date. You currently are carrying four Umbrella Liability policies covering the Gas Utility, the City and Electric Utility, the Hospital and the Nursing Home. I attempted to reduce this to one master Umbrella policy, but none of the bidders were willing to extend Umbrella Coverage to the Hospital and the Nursing Hone. Therefore, you will be carrying in the future three Umbrella Liability policies and as pre- viously mentioned, your busses are now covered and your Police Profes- sional Liability, Public Official Liability and Gas Utility Liability are now covered by the Umbrella Policy. Since you will continue to carry a separate Umbrella policy for the Hospital and a separate Umbrella policy for the Nursing Home I would reca?anend increasing the limits under those policies from the current $1,000,000 to $5,000,000 per occurence, again to achieve oonsistencv in liability limits through- out all your exposures. VII. Added Coverages: You have not, in the past, carried a coverage known as Emmloyee Benefit Liability. This coverage is designed to protect you against a lawsuit stenming from an error or anission in the administration of your employee benefit plans. I feel that this is an important coverage and the premium quoted for it through the Hone Insurance Company is $250 per year. I recommend that the City purchase this Employee Benefit Liability. Regarding the Public Errplovees Blanket Faithful Performance Bond and Depositor's Forgery, I recommend that you increase your limit from the current $100,000 to a new limit of $300,000 at an additional annual premium of $233. A $300,000 limit is what we cam!only see used on public entities and is a reasonable and prudent limit in my opinion. VIII. Conclusion: In as much as your insurance program is quite complex, it is my intention to attend your June 28, 1983 City Council Fleeting to answer any and all questions that you may have. I'd like to take this opportunity to thank you for allowing me to be of service to the City of Hutchinson. Additional Note: The Coverages written through the Hone Insurance Company will participate in the Safety Group Dividend Program based on the loss experience of all Municipalities insured by Hare Insurance Co. in Minnesota. The 1980 dividend under this program was 31%. - �atc :,dune �, P483 a f z 4 s E , E , 2i 2 z z 2 2 z 2 2 2 3 3 3 3 3 ash 100' 3i 3 3! 41 Ci Ay of fi r llle19' 30 Od Cl na /7 sis for E,ds due 9uene 2/J i9f3 - �Aget�cy- - - - CLUmEaT /n,QDsEAI lfa9ue of 19 A-44- f rnss PR06kAm Agency Mn, Cr/jees _ a /e,e C - or'� any 1 gorry 4r fro /nE - ue rRusT Owl Se � 9Ca75-93 — i a,7Y ws -) � _ GA5 $, 83 a8'so , ) 7I A�, Elec>`n i,7 r, 930/, - 73 �,o - �Awla _= 1ra6r /a_I PAls ,Rvn /)a,X35Rd0- 4> /9968 , .-_ _ 973 S 75 , 593 3 56 - 3 � yy9 -. ' a_ l - : . l/o�sy //� � s - - :-- uOr )it? Srbab — 4 83, _ f 4-,oa � - X950 ,wO,cw I F/.9 ,Pubn� e — 3 oS- 1 i l5�• su„t aydo a/D0 11N1 , ,d � �o a a yq- 7 c �- 17 51 - SCn,oce 1- o %c 5ood 3,80 8 -oo o - {' e.3,oa8- 0. - - S/tl/C4o -II_l_ _b // - u/r, re A - P7/',- - �So o - _.. a800- 94ois _. _ (oy�'b. - c,c}e4 d5- b P. 11 i-c nv} c uered (r M,Jj a oo - /t>1 200 - _ n c 3900 P P ovc7rd 5°a M) '%+rG. Pd inc Nrt � nofi cove%ri hot [4veYE'd g�no� XosP neteovered no co vCt no ou er - U til i tKSGAS -_ _ _ �. O g(c - I • F LLi. , nc _ � h c /,3.3�"' P•O. inG inC ir14 - �`ylc k"0 io} f_G._ notcouereq� neicwued I PJI.t noico,pr- I -.d d -- ete FCU,lurr foS — - -- notcov e tcw _ . inG ; - N G d J ��rmoh, �OtGoVe1� erect p{�eotWl � ✓/�G, AG. —_- les _ o� oere ,Rk Q I cG /9,639, - nl ' !Y]Ca -- 13g a- . + /S� rho-.; 30 010 - 6 600 rQ,oaod 1 . /70 EO.- � /7103I 1 - !,y9s- ao3y'- IB�aI I99Y- o1 /er d�> P _ - /(000- r - _ lcnd /j? ioc -40-3:5- -_ i 1714 - 1;778 - - �;aoa- a /yb - - t945- - /�.?�oOS- maLS _ &.-- n 7000 MoE iNu.s.• .193 _ jk G-Acr S -pew }wind ote� �/ {$Counf n _ /un�d x 5 000 /vooc ?o,oro- MuiyntI an P►m %LA.11 orona 1 lO ans WerKers ep tiylum golPa / 40% �als3� %a, 7q5 i�/OrYi e 350 5-3 o 6 7, S>Sa a (o,35-3, a6,aa9 311953 3/j 7a 9 r 371353 371 aa9 zka, W53 /- , 2RI X18, 3s3. 18, aa9 6:1a,�NS, 67S'sa. ooma.( ��� X16, 8° /45� JM F84 d.� /oar isy e5a67 3>, 3616 Qs, ya /�� y7, (6 95" q ) qs-, /5ls01/ S, (03195-0 • i a m ? �jj 14A Hutchinson A Utilities ej''e Commission � 10, 1983 Hutchinson. co inneso[e 225 mmnicar s.ae• 5a Gary Plotz City Hall 37 Washington Avenue West Hutchinson, MN 55350 H.W. Filk President E. ''Bud" Daggett Vice President Thomas B. Lyke Secretary R.H. Alexander General Manager Tel. 612;587 -4746 Dear Mr. Plotz: ep f 45; VON 1983 CkV i Re: Street Lights - Boulder Street & Boulder Circle The attached map shows the locations necessary to serve the above properties. Location #1 should be installed now. Location #2 and #3 to be installed when lot #3 is built on and brought to final grade, as both these lights will be fed from an energy source in the southwest corner of lot #3. The estima 1 each light is $550.00 Total estimated cost: $1,650.00. Should you need further information, please do not hesitate to call. 1p Enclosure Yours truly, HU�TCCHj)INSOON, UTILITIES COMMISSION M. D. "Butch" Wentworth Electric Superintendent yr dj 00 age N 1 t , � p CN 1 D LJ 1 pi L� 00 ON j o r, g -1792 - s9vai i6ts9 a p 3 1 til 2 p ,� t (z) g £ ti� tZ4 L � 98 i §8 6 J 6 i 3 dal.. \�\ �l yp•Stioo7F.p�� oa 6�eby -N, 09 • o.�ow 4'ao ,9 \ Sri qq, _; \ 6i,9'�IIQ .'t atay;� qv; sue_ sy 9 ,•,,:,�_:�1 `'1`/ L �- 9�1 � aria cn N C' a '< ' > ' 00 r; 6 - �70 sraiU�'avo n,. .aai9S, -.aS gig[ �- 0 • BID TABULATION CITY OF HUTCHINSON PROJECT Garage Portion of Bretzke Property DATE June 21, 1983 - 2:00 P.M. BIDDER Co- Partnership (Library Sq.) Hutchinson, MN SURETY $456.00 40 AMOUNT $9,120.00 DELIVERY �- G. (612) 879 -2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 28, 1983 TO: — — MayorS Xity Council — — — — — — — — — — — FROM: — —Water Billing Department — — — — — — — — _ — SUBJECT: — —Delinquent water accounts _ — — — — — — — — — Attached is a listing of the delinquent water accounts for the month of June. Recommend water service be discontinued on July 5, 1983 at 12 :00 Noon unless otherwise stated., *Service Address q-0- 0- 0DELI'QUENT LIST FQJZ THE MONTH F JUNE 03- 0030 -2 -00 %lash Tub 446 Glen St. Hutchinson, MN 55350 *235 Hassan .St. $684.11 03- 0505 -0 -00 Del Farm Store Natl. Food Stores P378 Hopkins, ?;N 55343 *140 First Ave. S.E. $96.99 03- 1057 -1 -00 Interiors Unlimited 640 Adams St, S. Hutchinson, MN 55350 640 Adams St. S. $45.00 03- 1200 -3 -00 Ralein Investments Box 533 Hutchinson, MN 55350 306 Adams St. S. $107.57 04- 0115 -2 -00 Howard Riggle 415 Adams St. S. Hutchinson, MN 55350 415 Adams St. S. $62.70 04- 0220 -1 -00 Gerald Elliot G , a 590 Monro S. Hu on, MN 55350 59 onroe St. S. 2.07 04- 0240 -0 -00 Lynette Miller 566 Monroe St. S. Hutchinson, MN 55350 566 Monroe St. S. $24.35 Promises to pay 6/29 04- 0370 -2 -00 Wilton Soderberg 206 Monroe St. S. Hutchinson, MN 55350 206 Monroe St. S. $53.52 04- 0625 -2 -00 Richard Sturges 425 Third Ave. S.E. Hutchinson, MN 55350 425 Third Ave. S.E. $74.79 04- 0730 -1 -00 David Freund 405 Erie St. S. Hutchinson, MN 55350 405 Erie St. S. $31.94 Promises to pay 07/05 04- 0855 -0 -00 Craig Hardel 406 Huron St. S. Hutchinson, MN 55350 406 Huron St. S. $34.99 04- 0920 -2 -00 Dave Lueneburg 215 Huron St. Hutchinson, MN 55350 215 Huron St. $39.67 04- 0935 -6 -oo Terry Stahl 607 Third Ave. S.E. Hutchinson, MN 55350 607 Third Ave. S.E. $74.79 04- 0975 -7 -00 Terry Hallahan 1319 -1 Kingsbury Dr. Hanover Park, IL 60103 *505 Huron St. $46.10 04- 1105 -3 -00 Janice Ahles 646 Second Ave. S.E. Hutchinson, MN 55350 646 Second Ave. S.E. $30.62 Promises to pay 112 on 7/05 112 on 7/08 11- 0095 -6 -oo Sharon Lepley 227 Third Ave. N.W. Hutchinson, MN 55350 227 Third Ave. N.W. $28.87 90 Days, $24.21 60 days 11- 0312 -0 -00 Janes Lanie 485 Kouwe St. Hutchinson, MN 55350 485 Kouwe St. $10.11 11- 0395 -4 -00 Gordon Kruger 729 Winnetka Ave. Golden Valley, MN 55427 ,420 I.'at-mr St. $302.10 90 Days, $336.' Promises to pay in fu1 11- 0630 -7 -00 Prat Smith 455 Glen St. N. Hutchinson, MN 55350 455 Glen St. N. $114.60 12- 0750 -1 -00 Dennis Svobada 103 Erie St. Hutchinson, MN 55350 *99 McLeod Ave. $49.29 12- 1000 -2 -00 Rodney Markgraf 555 Clark St. Hutchinson, MN 55350 555 Clark St. $102.89 12- 1070 -3 -00 Russell Dragert 566 Bluff St. Hutchinson, MN 55350 566 Bluff St. $52.45 Promises to pay 7/08 12- 1325 -0 -00 Sheldon Crouse 229 Fifth Ave. N.E. Hutchinson, MN 55350 229 Fifth Ave. N.E. $58.4o 12- 1591 -1 -00 David Lamecker 194 Fifth Ave. N.E. Hutchinson, MN 55350 _ 194 Fifth Ave. N.E, P $67.77 Promises to pay 7/08 60 D -ys 15- 0067-1 -00 Terry S& lltz 1305 Cam: all Lane Hutchins , N 55350 1305 Cam _ell Lane $79.47 15- 0072 -1 -00 Jon Wilke 1303 Ca,�ptell Lane Hutchinson, MN 55350 1303 Ca-i ?bell Lane $77.13 16- 0560 -' Miles Wit 136 Elev,. Hutchins 136 E1eve $48.21 6 e Ave. N.E. N 55350 Ave. N.E. TO Gary Plotz FROM Chief Dean M. 0' SUBJECT Tornado Overtime POLICE DEPARTMENT MEMORANDUM • DATE 6 -20 -83 A d I have attached for your information a breakdown of overtime worked during and after the tornado. This data has been tabulated on the time sheets submitted for this pay period. I request that the total amount incurred be transferred from the appropriate city fund to the police department overtime budget. Without such transfer our overtime budget will be seriously depleted to the point that we may not be able to cover other eventualities. I have not included over 40 hours of time worked over and above regular hours by administrative personnel. NAME Hours Rate of Pay Total Robert Ringstrom 6 $10.25 x 1.5 $ 92.28 William Wegner 6 10.45 x 1.5 94.08 William Mattsfield 7 10.35 x 1.5 108.71 David Erlandson 6 10.15 x 1.5 91.38 Chuck Jones 11 10.25 x 1.5 169.18 Jim Haasl 4 10.45 x 1.5 62.72 Michael Hogan 3 10.35 x 1.5 46.59 Scott Webb 4 10.15 x 1.5 60.92 Roger Bakken 7 5.90 41.30 Chuck Brill 13 5.90 76.70 Donna Bauer 8 6.19 x 1.5 74.24 Marie Thurn 2 7.00 x 1.5 21.00 Jean Gray 2 6.19 x 1.5 18.56 Nancy Redetzke 10 5.45 54.50 Jeff Kaping 4 5.90 23.60 Michael Buske 8 5.90 47.20 Becky Foley(Sheriffs Dept) 7 7.00 49.00 Total Hours 108 Total to be paid $1,131.96 • • 0 (612) 879-2311 HZIMIR CITY OF Hui CHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 22, 1983 TO: Hutchinson City Council _ — _ _ _ _ _ — _ — — — FROM: Planning Commission — — — — — — — — — — — — — SUBJECT: Conditional Use Permit = Pure Culture Products _ — — _ Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On May 4, 1983, an application was submitted by Pure Culture Products for a conditional use permit to allow the installation of an 11'4" R 22'0" Water Well Pump TM use of concrete block construction with a wooden roof on the property located at 35 Adams Street North which is in an IC -1 zone. A public hearing was held on June 21, 1983, at which time there was no one present who objected to the request. It was reported that the structure will be constructed at a level acceptable to requirements for flood fringe. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1983. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional use permit be granted, subject to DNR approval. ,f Re s witted, ry P,. o, Chairman Hutchinson Planning Commission (612) 879 -2.311 CITY OF H T Cam( -UN OIY 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 22 1983 TO: Hutchinson City Council _ — — _ _ _ — _ _ — — — FROM: Planning Commission — — — — — — — — — — — — — SUBJECT: Conditional S1se Permit _Hutchinson Faim Service_ — _ — Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. n TCTnPV On May 23, 1983, an application was submitted by Hutchinson Farm Service for a conditional use permit to allow the installation of a preassembled HP 90- D9/16.5 ton schuld steel bin for bulk feed bolted onto a cement slab at the property located at 249 Washington Ave. East, which is in an IC -1 zone. A public hearing was held on June 21, 1983, at which time there was no one present who objected to the request. A letter from lease representative of Burlington Northern Railroad was read which stated consent from them as property owners. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1983. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional use permit be granted as requested. Resspeectf submitted, I ry Porman son Planning Commission (612) 879 -2311 CITY Or NUTCHMSON 37 WASHINGTON AVENUE WEST /'J . HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 22, 1983 TO: Hutchinson City Council — _ _ _ _ T FROM: Planning Commission _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Conditional Use Permit _John and Harriet Tewes _ _ Pursuant to Section 6.07, C5, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommend- ation with respect to the aforementioned request for a conditional use permit. HISTORY On May 23, 1983, an application was submitted by John and Harriet Tewes for a conditional use permit to allow the enlarging of a nonconforming garage on the property located at 569 Hassan Street South. A public hearing was held on June 21, 1983, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1983. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the conditional permit be granted as requested. Res s e y submitted, d%2if L ry mo, Chairman H tchinson Planning Commission 9,e (672) 879 -2311 HUTCH CITY OF HUT CHINSON r' 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 22, 1983 T0: Hutchinson City Council _ _ _ _ _ _ _ _ FROM: Planning Commission _ _ _ _ _ _ _ _ _ _ _ _ _ SUBJECT: Variance = John and Harriet Tewes _ _ _ _ _ _ _ _ Pursuant to Section 6.07, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommendation with respect to the aforementioned request. HISTORY On May 23, an application was submitted by John and Harriet Tewes for a variance to allow a 3' sideyard setback for an addition to a garage as it now standg,3' from the property line on the property located at 569 Hassan Street South. A public hearing was held on June 21, 1983, at which time there was noone present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1983. 3. It was noted by staff that the request is to add to an existing structure and that it would cause no hardship to neighboring properties. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be granted, as requested. gsrectf y submitted, y o o, Caian hinson Planning Commission q- t X(612) 879 -2.311 E/ "1 "Y OF HU CF;<INSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M RATE: June 22, 1983 TO: Hutchinson City Council — _ — — — _ — — — — — — FROM: Planning Commission — — — — — — — — — — — — — SUBJECT: Variance:: Russell Fischer — _ — _ — — — — — — — Pursuant to Section 6.07, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its finding of fact and recommend- ation with respect to the aforementioned request. HISTORY On May 24, an application was submitted by Russell E. Fischer for a variance to allow a 3' sideyard setback for the construction of a new, larger garage to be situated on old garage site which is 3' from sideyard property line, in accordance with old city ordinance, on his property located at 115 Oakland Ave. A public hearing was held on June 21, 1983, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 9, 1983. 3. It was felt by the Commission that since there was already a garage there with a 3' setback that the request should be granted. RECOMMENDTION It is the recommendation of the Planning Commission that the variance be granted, as requested. Respeecctf y) submitted, rry irman utchinson Planning Commission 9 -G, TO: FROM: SUBJECT 0 0 7 , (612) 879 -2.311 C/iY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN 55350 M E M O R A N D U M DATE: June 22, 1983 Hutchinson City Council _ _ _ _ _ _ _ _ _ — Planning Commission_ _ _ _ _ _ _ _ _ — — — Annexation - Horswell Property _ _ _ _ _ _ _ _ _ At the regular meeting of the Planning Commission on June 21, City Engineer Priebe asked for a recommendation to City Council for the Annexation of the Horswell property located on County Road 12, south of the Oakwood Addition. It is surrounded on three sides by City property. It is the recommendation of the Planning Commission that the property be submitted for annexation to the State Municipal Board. 4 i (612) 879-2311 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: June 22, 1984 TO: — -Hut-chinson City- Council— — — — — — — — — — — FROM: — Planning -Commission — — — — — — — — — — — — SUBJECT: — -Expiration of Orderly- Annexation Agreement_ with -Townships City Engineer Priebe noted that the City's orderly annexation agreement with the Townships is due to expire. He noted that the format used for the 1973 agreement is out of date. A current format can be obtained from the State. It is the recommendation of the Planning Commission that City Council grant the City Attorney time to work on JOINT RESOLUTION AS TO ORDERLY ANNEXATION CITY OF HUTCHINSON, AND THE TOWNSHIPS OF ACOMA, LYNN, HASSAN VALLEY AND HUTCHINSON, MCLEOD COUNTY, MINNESOTA. &?— -.4c" % 1 2 3 0 MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, JUNE 21, 1983 CALL TO ORDER FOR YOUR INFORMATIQN The regular meeting of the Hutchinson Planning Commission was called to order by Chairman Larry Romo at 7:30 P.M., with the following members present: Ted Beatty, Tom Lyke, Roland Ebent, Shu -Mei- Hwang, and Chairman Roma. Absent: Elsa Young and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer Marlow Priebe, Building Official Homer Pittman, and Fire Marshal George Field. MINi1TF.S The minutes of the regular meeting dated Tuesday, May 17, 1983, were approved on a motion.by Mr. Ebent, seconded by Mr. Beatty. The motion carried unanimously. PUBLIC HEARINGS (a) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY PURE CULTURE PRODUCTS Chairman Romo opened the hearing at 7:31 P.M. with the reading of publication #3077 as published in the Hutchinson Leader on Thursday, June 9, 1983. The request is for a conditional use permit to allow the installation of an 1114" X 2210" water well pump house of concrete block construction with a wooden roof on the property located at 35 Adams Street North. City Engineer Priebe explained that the structure will be constructed at the proper elevation for flood fringe require- ments. There was no one present who objected to the request. Mr. Beatty made a motion to close the hearing at 7:33 P.M. Seconded by Mr. Ebent, the motion carried unanimously. Mr. Beatty made a motion to recomment approval of the conditional use permit as requested, subject to DNR approval. Seconded by Dr. Lyke, the motion carried unanimously. (b) CONSIDERATION OF A REQUEST FOR A CONDITIONAL USE PERMIT AS SUBMITTED BY HUTCHINSON FARM SERVICE Chairman Romo opened the hearing at 7:33 P.M. with the reading of publication #3079 as published in the Hutchinson Leader on Thursday, June 9, 1983. Planning Commission Minutes - June 21, 1983 Page 2 The request is for a conditional use permit to allow the installation of a preassembled HP 90- D9/16.5 ton schuld steel bin for bulk feed, at the property located at 249 Washington Ave. East. City Administrator Plotz read a letter of consent from Michele Keller, Lease Representative of Burlington Northern Railroad, property owner. Mr. Lloyd Block was present to explain the request. Mr. Ebent moved to close the hearing at 7:34 P.M. Seconded by Dr. Lyke, the motion carried unanimously. Mr. Ebent made a motion to recommend to City Council approval of the conditional use permit as requested. Seconded by Mr. Beatty, the motion carried unanimously. (c) CONSIDERATION OF A REQUEST FOR CONDITIONAL USE AS SUBMITTED BY JOHN AND HARRIET TEWES Chairman Romo opened the public hearing at 7:35.P.M. with the reading of publication 03081 as published in the Hutchinson Leader, June 9, 1983. The request is for a conditional use permit to allow the enlarg- ing of a nonconforming garage on the property located at 569 Hassan Street South. City Administrator Plotz explained the request and that a conditional use permit was necessary because the building to be enlarged is nonconforming (sits 3' from the property line). There was no one present who objected to the request. Mr. Beatty made a motion to close the hearing at 7:36 P.M. Seconded by Dr. Lyke, the motion carried unanimously. Mr. Beatty made a motion to recommend to the City Council approval of the conditional use permit as requested. Seconded by Mr. Ebent, the motion carried unanimously. (d) CONSIDERATION OF A REQUEST FOR VARIANCE AS SUBMITTED BY JOHN AND HARRIET TEWES Chairman Romo opened the public hearing at 7:39 P.M. with the reading of publication #3078 as published in the Hutchinson Leader on June 9, 1983. The request is for a variance to allow a 3' sideyard setback for an addition to a garage as it now stands, 3' from the property line, on the property located at 569 Hassan St. S. Dr. Lyke made a motion to close the hearing at 7:41 P.M. Seconded by Mr. Beatty, the motion carried unanimously. 9 ' Planning Commission Minutes - June 21, 1983 Page 3 9 Mr. Ebent made a motion to recommend to City Council approval of the variance as requested. Seconded by Mr. Beatty, the motion carried unanimously. (e) CONSIDERATION OF A REQUEST FOR A VARIANCE AS SUBMITTED BY RUSSELL FISCHER Chairman Romo opened the public hearing at 7:42 P.M. with the reading of publication 13080 as published in the Hutchinson Leader, June 9, 1983. The request is for a variance to allow a 3' sideyard setback for the construction of a new, larger garage to be situated on old garage site which now stands 3' from the sideyard property line, in accordance with old city ordinance. Mr. and Mrs. Fischer were present to explain the request. Mr. Ebent made a motion to close the hearing at 7:45 P.M. Seconded by Dr. Lyke, the motion carried unanimously. Mr. Ebent made a motion to recommend to City Council approval of the conditional use as requested. The motion was seconded by Mr. Hwang. Discussion followed. It was pointed out that the recommendation is based on the fact that a garage already exists on the site, 3' from the pro- perty line. This is the basis for the staff's recommendation for approval. The motion carried unanimously. 4. Old Business (a) CONSIDERATION OR REQUEST TO SUBMIT ANNEXATION OF HORSWELL PROPERTY SUBMITTED BY CITY ENGINEER PRIEBE City Engineer Priebe explained the request. He noted that the Horswell property located on the west side of County Road 12, just south of the Oakwood Addition, is surrounded by City property on three sides. By annexing the Rorswell property, the City can save some construction costs of water, storm sewer and sanitary lines that are planned to be extended to the Oakwood Addition before a new street can be put in. Discussion followed. Mr. Beatty made a motion to recommend to City Council approval of the annexation of the Horswell property and that City Council pass the recommendation on to the State Municipal Board. Seconded by Mr. Ebent, the motion carried unanimously. Planning Commission Minutes - June 21, 1983 Page 4 (b) CONSIDERATION OF EXPIRATION OF ORDERLY ANNEXATION AGREEMENT WITH TOWNSHIPS City Engineer Priebe explained that the 10 year agreement was due to expire. He recommended that the City Attorney and staff look into nonsidering a new agreement and that a new format for such an agreement be obtained from the State, as the old format is out of date. Mr. Beatty made a motion to recommend to City Council that the City Attorney be granted time to work on the Joint Resolution for Orderly Annexation City of Hutchinson, and the townships of Acoma, Lynn, Hassan Valley and Hutchinson, McLeod County, Minnesota. Seconded by Mr. Ebent, the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY LAYOUT AS SUBMITTED BY ANTHONY MACHTEMFIS Mr. Anthony Machtemes, Franklin, Minnesota, was present with a preliminary layout plan for his property which is now being considered for annexation to the City of Hutchinson. City Engineer Priebe explained plans for platting, streets, water, storm sewer and sanitary lines as well as a proposed park for the area. The area is planned for single or two family dwellings. The layout has 129 lots. Discussion followed. 5. New Business (a) COMMUNICATIONS FROM ED HOMAN City Engineer Priebe presented a notice of public bearing--be received from the McLeod County Planning Commission who will consider the request from William H. Arndt and Duinick Bros. 5 Gilchrist for a conditional use permit to allow the excavation of gravel. Mr. Beatty made a motion to recommend to City Council the approval of the request. Seconded by Dr. Lyke, the motion carried unanimously. City Engineer Priebe presented a notice of public hearing he received from the McLeod County Board of Adjustment who will consider the request by Michael E. Shaw for a variance permit to allow the reduction of the required front yard setback of 130' to 113'6" from the center- line of Trunk Highway 15 for the construction of a 12' X 14' deck. Mr. Beatty made a motion to recommend to City Council the approval of the request. Seconded by Dr. Lyke, the motion carried unanimously. v Planning Commission Minutes - June 21, 1983 Page 5 (b) SLIDE PRESENTATION A slide presentation about comprehensive planning was shown. 6. ADJ09RNMENT Mr. Beatty made a motion to adjourn the meeting at 8:55 P.M. Seconded by Mr. Ebent, the motion carried unanimously and the meeting was adjourned. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 June 22, 1983 Hutchinson c/o Gary D. HUTCHINSON Hutchinson, City Council Plotz CITY HALL MN 55350 RE: West River Park Project Councilmembers: I have examined the contracts provided for the above captioned project and find them to be in order. I was specif- ically asked to determine whether the contracts require the city to use or exercise the power of eminent domain should the city be unable to directly purchase the property from the current property owners. Nothing in the contracts I examined directly mandates the exercise of eminent domain. The only direct requirement upon the city is the requirement that the city complete the project in accordance with the project application. Since I did not directly participate in the project application, I can make no comment as to whether the application itself committed the city to use its powers of eminent domain if necessary in order to complete the project. I have discussed this matter with Gary Plotz and Bruce Ericson and they both indicate that the city made no such commitment in the project application. JHS:dlp Sincerely yours, SCHAEFER -SLAW OOFFICE` - James H. Schaefer Hutchinson City Attorney I/ � d__ J %(6 12) 587 -5157 HUTCH CITY Of- UU %'CE;i J.SO/V 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: June 28, 1983 SUBJECT: West River Park Phase IV The following figures will provide the current situation using the actual appraisals which were done on the properties involved. Total of Actual appraisals $227,500 Estimated relocation costs (maximum) 87,000 Estimated demolition costs 8,200 Total Costs (Maximum) $372,700 Federal Grant 98,750 State Grant 29,625 Local Levy '82 —'83 193,862 $322,237 Therefore, depending on whether the relocation costs reach the maximum we could need another $50,463 to complete the project. klm r .. N1•�� - .'.ei.w..- -r..�` !: •aye • , �`� ' Y , F e , ` I % •" •, \ ; a, . a —_' _ — _�1�Ix.. 7d"+�t�+b r.el ,/ • / `,� r,,, `• ;. ♦r ' ,Ir •. � -.- ^r�a�ln—•i xulli �rit— •i ~`v.�. ° °..�� � \.�,! �• yfM � � i \ = 5•�' =:.. •, h.�. -== •�-.�- '� -,r= ! lam. �.�... _._� ♦ '� • _.. _�_.. • — —. - _ _ ;+` —e' i toil +N •wflerPlq rql wwq ^ I•iu! N I - \ •'/••f •./ , �� I ^ ' 1 \�'yi �.�. BFI, �.• a� •/. • \, `• �r .. t +-1 �'Ira� Lam._• at I �-., d�\ , �I_ • /' i -! le e�� L '� - -`� •_isi.''+4ee.77I ` t e_ -i ✓,yam a I: . _1 , F"" 1 . — !� u!_ i.ue_ _t+IJ !_era \le.• r •-1— iI � ••,� _ usM I�rKr, um.wn N.� .., rlg1, 1 �.•! 'i • I xm• .N11 11 " L-ry� '.'_Y�' r J_.. --. � i' 1. �' —I •^ � .L -.,_^ _rte'` j� �..r.- .��. i . 1 � .. _� -,. f :q • _• ` f! _ P i 11 Lt • •n.w IT + ir• � ,ors • w,.eue • r Yom• If�e � H_ 1_N.,_ _II— 1� L t� —Y_.. .r. � — • ��:� • MY IMMN .N.R' • eNYYI, 7•• l I ' st•: =1 � e��I- e��1✓i� ,7f� jai— �_u• �u�e u�a :�i;�U�,��; ' X41 r 1 • 1 i I 1 1 • I ' 1 i 1 •1 i `7, .••+l• _- �— 1S- - ,_, — ,- _, i _ - i• %� ±•G,::i�. iii F •1 - A KEY W LAND PRESENTLY OWNED CODE 11 GEOGRAPHIC LOCATION MAP +' PARCELS TO BE ACQUIRED BY THIS APPLICATION N PARCELS TO BE ACQUIRED IN THE FUTURE (612) 587 -5151 �H�rcrr' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director `` DATE: June 22, 1983 SUBJECT: West River Park Grant, Phase IV In September of 1981 we made application through the Minnesota Department of Energy, Planning and Develpment for acquistion of land known as West River Park Phaze IV. The city budgeted for 50% of the grant in 1982 and 1983 following the grants preliminary approval. The breakdown of the grant is as follows: TOTAL COST: $197,500 LAWCON FUNDING 98,750 STATE FUNDING 29,625 CITY SHARE 69,125 City Attorney, Jim Schaefer has also reviewed the documents and we are receiving a letter from the Department of Energy, Planning and Development stating that we are not required to exercise the power of eminant domain and whether the properties can be purchased life estate. klm (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 TO: Mayor & City Council FROM: Bruce Ericson, Parks & Recreation Director DATE: June 23, 1983 SUBJECT: Exercise Trail at Roberts Park, and Playground Equipment at North Park Since the completion of the Eheim Park project we have been working with the Aid Association for Lutherans on a couple of other projects. The first project, an exercise trail at Roberts Park, will require no use of city funds since we anticipate two local branches of the AAL will participate which will cover the total cost of the trail. The second project, playground equipment at North Park, is a joint effort between the School District and the City, plus a branch of the AAL will be constructing an addition onto the equipment which will make it a complete 16 station playstructure. The North Park Project will be funded through the following sources: - School District - City of Hutchinson (money is budgeted) - PTL - Jog -a -thon - The addition of the horizontal ladder and rings portion will be added be the AAL We hope both projects can be completed this summer and fall. nap (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 TO: Mayor & City Council FROM: Mark Schnobrich, City Foreste_W DATE: June 23, 1983 �h SUBJECT: New Wood Sale Permit System Due to the sporadic response to our wood sales and the varying revenues received from those wood sales, the Parks and Recreation Department and the Tree Board recommend to the City Council the following: A $50 permit issued for six months to a restricted number of citizens, (30), allowing them to cut wood at our elmwood utilization site. This permit would allow the bearer to cut any amount of wood during open hours of the utilization site (tree dump) on the scheduled days of opening. Advantages; 1) It could feasibly bring to the city an assured $3,000 per year income from the permit sales. This income can be used for purchase of more boulevard trees. 2) It would allow the city to clear out each year's wood supply, currently over - stocked due to varying response to general addmission. 3) It would be a distinct advantage to the permit holder by allowing him or her access to a wood source that would not be governed by payment as you go, and a chance to actually recover more value for the dollars expounded. Our past experience has shown that response to a pay -as- you -go plan does not move enough wood fast enough. A reliance on income is not assured with this plan as it would be with a wood sale permit system. nap 9 -177I)' T0: Honorable Mayor and City Council From: Hutchinson Fire Department Relief Assn. Subject: Pension Increase *UTCHINSON FIRE DEPARTMENT 205 Third Avenue South East H UTC H I N SO N, MINNESOTA 55350 The Hutchinson Fire Department Relief Ass'n met in a special meeting on June 6, 1983 to consider increasing the pension for retired members. After careful consideration of the actuarial valuation and consultations with the city administrator and city accountant the board of trustees recommended to the membership the following motion. The Hutchinson Fire Dept. Relief Assn increase the pension by $1.00 per year of service. The total pension would be $5.00 per month per year of service. This increase to take effect on July 1, 1983. The motion was made and seconded and passed unanimously. We the Hutchinson Fire Department Relief Assn respectfully request that you approve our action. Sincerely, r: Randy Redman, secretary HFD q -.n1 Members Present: Staff Present: • MINUTES PUBLIC FACILITIES TASK FORCE JUNE 8, 1983 Wayne Kasich, Recreation Subcommittee Rev. Darrel Thalman " Kathy McGraw It Chad Piehl, Public Larry Romo Dick Burgart Steve Schramm Barbara Ringstrom Mike Carls Phyllis Hegrenes Bev Swenson Pat eRuEfe4{,�rw Gary Plotz Buildings Subcommittee It Chairman Dick Burgart called the meeting to order at 7:00 p.m. and requested a report of the subcommittees. Subcommittee Chairman Chad Piehl reported their subcommittee had toured the public buildings, including city hall, police station, fire station and library. He reported the consensus of the subcommittee was to rate the replacement of the police station as top priority. It was stated that revenue sharing monies, and possibly monies received from the sale of the old fire station may be sufficient to provide the police facility. Two ideas would be explored further: (1) purchasing land immediately to the south of the old fire station for a combined new addition and renovation of the old fire station (2) selling the old fire station and building new adjacent to the Evergreen Apartments on two vacant city owned lots. Chad reported the existing library committee would make recommendation on its own proposed buildi -ng. The consensus of the entire task.force was to hold a referendum on the library addition for the November 1983 election. Wayne Kasich reported on the efforts of the recreation subcommittee. At a recent subcommittee meeting a representative, Jim Gilbert, of the YMCA was in attendance and provided the following information: - The programs for the YMCA need to start before the building. The YMCA does not finance the building, rather they would recommend professional fund raisers; some monies would be needed initially through private contributions for a "market study "; Red Wing, Faribault, and Grand Rapids are examples of successful implementation efforts; the average size of facility is 60,000 sq. ft. at a cost of 3 to 3.5 million dollars; 97% of the operating budget is financed through fees, dues, and private contributions. After discussion, several members had reservations about the YMCA alternative. Several members thought that the entire population would benefit more if the facility was city owned and operated. Discussion turned to the idea of a swimming pool. Most members by straw vote preferred an outdoor pool, with the potential of a phase II enclosure. all MINUTES June 8, 1983 Page 2 Several members thought the gynmasium was a more immediate need than a pool. Discussion followed. Several members thought the gymnasium and swimming pool should be separate projects, however the same site was not out of the question. Discussion on sites followed with no resolution. The consensus of the entire committee was to reserve the monies from the sale of the Old Armory building for the purpose of a replacement facility. The entire committee decided to meet at 8 p.m. on Wednesday, June 29, 1983. In the meantime, each subcommittee would meet again to make more definitive recommendations on site, size, etc. to facilitate some subsequent architectural drawings and elevations. It was noted that the public building subcommittee would meet at 7 p.m. on Wednesday, June 22. Meeting adjourned at 9:30 p.m. GP /h (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: — JUNIE_23. -1983 — — — — — — — TO: MAYOR AND CITY COUNCIL FROM: RALPH NEUMANN ----------- - - - --- ----- --- - - - - -- SUBJECT: EQUIPMENT FOR SEWAGE PLANT A recent inspection of our Waste Treatment Plant by the State P C A revealed we are in violation of our permit because over, the years we have been taking daily samples manually for our ph readings. Our permit requires that we have a Continuous ph Sensor and Recorder. Two quotes have.been received: $2062.00 + frt. + wiring $1542.00 + frt. + wiring Finley Mix and I recommend purching from Power Process Equip. Inc. the unit costing $1542.00. q -� 0 (672) 879 -2.371 j XUiCHj Cf1 Y OF HU1 CHINSON �j 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M HATE: June 22, 1983 TO: Hutchinson City Council FROM: Planning Commission SUBJECT' PUBLIC HEARING NOTICES RECEIVED FROM COUNTY At the regular meeting of the Hutchinson Planning Commission, public hearing notices received from the McLeod County Planning Commission and the McLeod County Board of Adjustment were reviewed. The requests were for a conditional use permit for Willam H. Arndt and Duinick Bros. S Gilchrist to allow the excavation of gravel and a variance request from Michael Shaw to allow the reduction of the required front yard setback of 130' to 113'6" from the centerline of Trunk Highway 15 for the construction of a 12' X 14' deck. It is the recommendation of the Planning Commission to approve the requests.: tCCwd F. STATE OF MINNESOTA CREUIVED COUNTY OF MCLEOD !99'3 w •yn NOTICE OF PUBLIC HEARING YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod ing Commission will be held on the 29th day of June 1983 , at 7:30 p.m. in the Commissioners' Room at the Courthouse, Glencoe, Minnesota. THE PURPOSE OF SAID MEETING is to consider the application for a Conditional Use Permit heretofore filed with the County Zoning Administrator by William H. Arndt and Duininck Bros. & Gilchrist Said application for a Conditional Use Permit relates to the excavation of gravel THE PREMISES UPON 14HICH said Conditional Use is anticipated and situated in. the County of McLeod and State of Minnesota is described as follows to wit: The South 40 acres of the SEI& of Section 4, T1 16N, R3014, and the North 120 acres of the SEA of Section 4, T116N, R30W. THIS HEARING will be held by the McLeod County Planning Commission at which time you may appear if you desire, either in person or by agent or attorney, in opposition to or support of the proposed Conditional Use. Thereafter, the McLeod County Planning Commission shall forward its recommendation to the County Board of Commissioners. If you desire to appeal the Planning Commission's recommendation, you can take your request to the County Board which has the power to overrule the decision of the Planning Commission. DATED THIS 10th DAY OF June 1983 I Edwin E. Homan • McLeod County Zoning Administrator STATE OF MINNESOTA v�°'�f CRWFJVF.D COUNTY OF MCLEOD NOTICE OF PUBLIC HEARING YOU ARE HEREBY NOTIFIED that a regular meeting of the McLeod County Board of Adjustment will be held on the 30th day of June , 19 83, at 10:30 a.m. in the County Commissioners' Room at the Courthouse, Glencoe, Minnesota. THE PURPOSE OF SAID REGULAR MEETING is to consider the application for a Variance Permit heretofore filed with the County Zoning Administrator by Michael E. Shaw Said application for a Variance Permit relates to the reduction of the required front yard setback of 130' to 113'6" from the centerline of Tru.ik Highway 15 for the construction of a 12' x 14' deck. THE PREMISES UPON WHICH said Variance is anticipated and situated in the County of McLeod and State of Minnesota is described as follows to wit: That part of the S1d14 of the NW4 of Section 7 in T116N of R291-1, described as follows, to wit: Beginning at the Southwest corner of said S1434 of the NWT of said Section 7, thence East 334.7' to a point; thence North parallel with the West line of said S4734 of the NW14, 200' to a point, thence best 334.7' to the West line of said SW3� of the NW34; and thence South 200' to the point of beginning, being also known as part of Lot 18 of the Auditor's Plat of Section . 7, T_116N, R29W. THIS HEARING will be held by the McLeod County Board of Adjustment at which time you may appear if you desire, either in person or by agent or attorney, in opposition to. or support of the proposed Variance. DATED THIS 10th DAY OF June 19 83 . C Edwin E. Homan McLeod County Zoning Administrator PAUL MARTENS, D. C. P Ifde nt 9 9 WILLMAR CHIROPRACTIC CLINIC �an7.r' /� �aar,Gr'ce TH FIRST STREET (HIGHWAY 71 SOUTH) WILLMAR, MINNESOTA 56201 (612) 235 -8515 ti June 21, 1983 HUTCHILISON CITY COUNSEL City Hall Hutchinson, ham] 55350 Dear City Counsel: I am writing this letter to make a formal request to initiate proceedings to have the city participate in cleaning the ditch which runs on the easterly edge of my property and the westerly edge of the Airport property. Mr. Priebe stated that sometime around the first of the year, cost estimates had been made. These estimates would be fairly accurate for determining cost. I respectfully ask your most careful consideration of this proposal. Sincerely, A. Paul Martens D.C. ! /4"..' ye,7 �h .1050AJ C00 A)C" A mot c): Ule V� �//C O / ALA OU Yale Woo Q�> )a pp—c,�)f < iY fh.a disk COCJkd be C'%eoQec o has too O.U�� ��7 i,5 �hoU j,/ i7 Aue 6ea,J '7�1<-o > Cort oQ %h,.S L/U cy c W h P 7L CO ,� �l owS 0•j rr i°r� � 2q�s �,�,L0252+ a ..� -t1Atix yon R�f DYED ` w N: Route 4 - H inson �_ { 8195ti /li, EMI (612) 587.5151 f� 37 WASHINGTON AVENUE WEST HUTC,HINSON, MINN. 55350 M E M O DATE: June 28, 1983 TO: Mayor and City Council FOR YOUR INFORMATION FROM: .Director of Engineering RE: Project 83 -07 Maintenance Program - 1983, 1984, 1985 and 1986 The hearing held last night, as you may well know, had a low attendance. I estimate that about 100 property owners were in attendance. The following number of notices were sent out for the hearing: Type "A" - 838 Type "B" - 704 Type "C" - 1,380 It is my opinion, in the discussions I had with some property owners prior to the meeting, that the letter we sent out with the "Official Notice" was self - explanatory and many people did not attend because they did not object to the proposal. To the best of my knowledge, no one spoke for or against a Type "B" street. The only people that spoke for or against a Type "C" street were on Dale Street (County Road 7) near the edge of the City where curb and gutter is not in- place. The most discussion was from people on an "A" street, in new developments or newly annexed areas, that have only a gravel surface. As suggested, we may need to set a new class for these streets with some action for setting a time schedule for curb and gutter and surfacing installation, if all the underground facilities are in- place. Marlow V. Priebe Director of Engineering MVP/PV (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 FOR YOUR INFORMATION. M E M O R A N D U M DATE: June 23, 1983 --------------- TO. Mayor and City Council --------------------------------- FROM: Kenneth B. Merrill, City Accountant -------------------------------- SUBJECT: Contingency Account - General Fund ------ -------------------- - - - - -- The following is a break down of the contingency account. 1 6% cost of living adjustment for general fund operation 6% 2 Bass pond payment to State of Minnesota The above represent commitments from the contingency through the June 14,1983 meeting. BUDGET ALLOCATTED BALANCE Salaries $120,688 $72,5801 $48,108 F.C.A. 8,086 3,3341 4,752 P.E.R.A. 6,638 5,3941 1,244 Health 12,619 -- 12,619 Unallocatted 13,283 1,8002 11,483 $161,314 $83,108 $78,206 1 6% cost of living adjustment for general fund operation 6% 2 Bass pond payment to State of Minnesota The above represent commitments from the contingency through the June 14,1983 meeting. /� /i (612) 587-5151 "H�rcH' CITY OF «UTCHINSON W �7 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O FOR YOUR INFORMATION DATE: June 22, 1983 TO: Mayor and City Council FROM: Building Official RE: Liquor Store Roof Repair The City Accountant, Kenneth Merrill, asked me to look at the roof of the City Liquor Store, as he had an estimate of $2,106.00 for repair to roof from McDonald Roofing for storm damage. This morning, June 22, 1983, at 10:95 A.M. I visited the Liquor Store. Don Vorbeck and I went up on the roof and inspected the roof. After carefully going over the entire roof, neither Don nor I could find or see where there is any damage. This roof is in good condition and needs no repair at this time. Homer Pittman Building Official HP /pV cc: Kenneth Merrill Liquor Store 6 0 Swanke Motors, Inc. 145 Washington Ave. E. Hutchinson, Minnesota 55350 587 -4999 June 23, 1983 City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 o1� y�U� RE: City Parcel No. 06- 116 -29 -03 -0010 County Parcel No. 0030 Dear Members of the Council: Recently I was notified from the City of Hutchinson that our property was included in project 83- 01 -19, sidewalk improvements. The bulk of this sidewalk in need of replacement is shown on our used car lot, which is located on the corner of Adams and Washington Ave. E. This lot has been in existence, to the best of my knowledge, since 1948 and has never had a sidewalk on it. Swanke Motors has a boulevard permit from the City of Hutchinson allowing us to extend the front of our vehicles on City property, but also allowing adequate room for pedestrians to walk on the hard surface lot. We have always attempted to adhere to the minimum setback so as not to impede pedestrian traffic. Thus, I request the City Council to honor its commitment for the boulevard permit on a Conditional Use basis and waive the need to have a sidewalk inserted on a hard surface lot that has never had a sidewalk in the past according to our records. I request a favorable approval on this request. Sincerely, ` �es A. Swanke ✓ President JAS:imk B ® K DM PO�AC HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY f2r EQUAL HOUSING OPPORTUNITY 133 Third Avenue S.W. • Hutchinson, Minnesota 55350 Telephone: (612) 587 -2168 ,Tune 23, 1983 TO: HUTCHINSON CITY COUNCIL Fob 1104 /�r�FO� �qr /o/V FROM: CAROL HAUKOS, HUTCHINSON HRA SUBJECT: SENIOR CENTER MANAGED= GUIDELINES FOR YOUR INFORMATION THE SENIOR ADVISORY BOARD AND THE HUTCHINSON ERA BOARD OF COMVIISSIONERS HAVE ADOPTED SEVERAL MINOR CHANGES TO THE MANAGEMENT GUIDELINES FOR THE SENIOR CENTER. THESE CHANGES WERE MADE BASED UPON RECOMMENDATIONS FROM CENTER USERS AND STAFF. THESE CHANGES ARE UNDERLINED FOR YOUR CONVENIENCE IN THE PLAN. GUIDELINES FOR USE OF SENIOR CENTER 1. GE14ERAL GUIDELINES a. Priority - Regularly scheduled meetings of senior groups have priority for all meeting times. There is no charge to senior groups for use of meeting space. Senior groups are defined as organizations with membership restricted to persons age 55 or older, which have been formed principally for the benefit of senior citizens. b. Reservations for special mectinrs of senlor groups will be approved by Senior Center Management according to reservation requirements. c. Non- senior groups or any individuals may reserve space according to the fee schedule established, subject to the priorities in (a) and (b) above. Reservations made for regular meetings of non - senior groups may be made on a trial basis, subject to renewal if no scheduling conflicts arise with senior groups. d. Approval of reservations shall be made by the Senior Center Coordinator or the HRA Executive Director. Fees.are payable in advance, to the City of Hutchinson. 2. MEETING RULES a. Meeting space is for the use of adults and .supervised youth groups. Senior Center Coordinator or HRA Executive Director may exercise some discretion in the case of special situations. . b. No use of alcoholic beverages is permitted. It is requested that smoking be limited as much as possible. C. Business or social activities are welcome to the extent that they are compatible with the facility and that they do not interfere with the residential u� of the building. d. Meeting space is available from 8;00 am to 10:00. pm, 7 days each week. I. However, available times are understood to be subjert to the Nutrition ` Program's schedule and other scheduled meetings as they may from time t to time occur. e. All groups must adhere to instructions for general cleanliness and general guidelines. 3. FEE SCHEDULE a. The base fee as listed applies to non - profit, charitable or service -type organizations. ikt b. Three t hors t ho h:igo l er- sha l l be rhaq ;ed fur l;ruups. p' -1 ;itn l zogl ftir hruf I t - political groups organized for campaigning or fund raising, or for any private - social activities. c. The facility will not be used for sectarian instruction of as a place of religious worship. d. Governmental agencies shall pay no fee. e. Base fee applies to any meeting up to 4 hours (morning, ;'afternoon or evening - half day) f. After 4 hours, an hourly rate is applied as such; a straight $5.00 per additional hour for any and all users. 4. MEETING SPACES a. Conference - Crafts Room - Limit approximately 10 persons. Limited refreshments (i.e., coffee, cookies) Available -8; GO am to 10..09- pm (M -Su) Base fee ins $3.06. b. Lounge - Limit approximately 30- pexsdns. Limited refreshments. Available 8:00 am to 10:00 pm (M -Su) Base fee is $5.00. c. Lounge w/ Kitchenette and -West Dining Area - Limit approximately 40 persons. Refreshments permitted as kitchen facilities allow. Available 1:30 pm to 10:00 pm (M -F) 8:00 am to 10:00 Pm (S'& Su) Base fee is $7.00. d. Large Multi- Purpose Area w/o Kitchenette - (east window to bi -fold doors) Limit approximately 80 persons. Limited refreshments. Available 1:30 pm to 10:00 pm (M- F)8:00 am to 10:00 pm (S & Su) Base fee is $7.00. e. Large Multi- Purpose Area w/ Kitchenette (east foindow to west window) Limit approximately 100 persons. Refreshments as Kitchenette facilities will allow. Available 1:30 pm to 10:0.0 pm (M -F) 8:00 am to 10:00 pm (S & Su) Base fee is $10..0.0 s f. Large Multi = Purpose Area w/ Lounge & Kitchenette c Limit approximately 120. persons Refreshments as kitchenette_facilities will allow. Available 1. _ pm to 10: OD pm (M -F) 8:00. am to 10::00 pm (5 & Sn) Base fee is $12.00.. g. Large Multi- Purpose Area with Institutional Kitchen Subject to prior consent of City, HRA and Nutrition Program. Fee sc as follows: Flat fee of $25.00• Supervisory fee of $15.00 - Total is $40.00. If supervision is required through -out duration of rent ervisory tee is appiiee. f Ins Kitchen are 0 HUTCHINSON AREA CHAMBER OF COMMERCE Burlington Northern Meeting of Users /Shippers CDS Hutchinson Wednesday, June 15, 1983, 1:00 p.m. 0 FOR YOUR INFORMATION Next Meeting: Tuesday, June 28th, 1:00 p.m. at COS Bldg., 30 Glen No. (same place) DOT - Chuck Sanft Notes: The following notes were taken at the Burlington Northern Users Meeting, June 15, 1983, Wednesday. They do not constitute actual minutes; instead they are high points to help the users save our BN Rail Road to Hutchinson. - Major interest - Hutchinson is a fair size city. - If lost RR it would be the largest city without service in Minnesota. - At this point, its marginally profitably, and DOT must determine whether system is worth upgrading. Losing Rail would mean total dependance on trucking. - Three -party contract is possible: State - low interest loan Railroad 20% cost in -kind match Users 10 -20% *RR ends up with total, actually; RR ends up paying back to shippers on a per car basis over a period of time all they have invested. - DOT wants system to be viable: and self- sustaining in order to recommend to Governor, BN, etc. upgrading. - Local Shippers make or break the line and mean a committment both in time, money, and use of RR. - Question: What is it going to take to make this a viable line? DOT: - Can't speak for BN. However, BN wants $1,000 per carload revenue over cost plus 10 -16 %. This includes in that�a certain amount of equity. - The line may make dollars now, but they see there will be a consider- able investment. - Cost for upgrading to category two - $7,779,000. - BN requires upgrading to their own standards: - able to take fully loaded 100 ton hopper cars - 25 mph rate - 90 -115 lb. rail /all switches - current rail has no real salvage value since no one rail and cost to rip up is using 56 lb. - need certain number of cars to make it worth their chance, - 1981 revenue on our line - $2,400,000, total - 1,700 cars . net profit 500,000 - included 400 cars from Tonka return on investment - 16.7% - without - Tonka, data shows - still $500,000 net profit plus $600,000 between 1978 -1981 realistic estimates with current condition of rail - still +$200,000 net profit . BN won't operate long unless its a class two track condition of track will only get worse, especially with the light rail 0 r Burlington Northern Meeting June 15, 1983 page 2 Question: Could the Rail lines be upgraded privately and cost be trimmed? DOT: Yes, especially if you use union labor, but only with BN's OK since they own it. Independent contractor's available, but cost is nearly the same. Question : - Is it possible to own the line and operate with BN? DOT: Yes, it's being done in So. Dak. under certain conditions. Question: What is the average haul? DOT: 637 miles - date based on a 1% sample Question: How close are your figures? DOT: Even if some of-the figures are incorrect, basically it comes very close and is modeled by other RR companies. Question: What is the return on investment for BW DOT: generates the number from BN figures, bed, line, and equipment. Question: What is current value of this line? DOT: Estimated salvage - $762,000 Reasonable return on - investment 16=7% on'this line. Question: Is that figure, $762,000, one that BN would sell the line for? DOT: This figure is a DOT estimate, but we're usually close. BN would have to answer on sale. - Question: How can BN sell land under RR? DOT: If the RR owns the land outright, they could sell it - like to sell with a quick claim, if sold. Depends on many factors. ,r 0 Burlington Northern Meeting June 15, 1983 page 3 Question: What we're here to do today is to see if an association is viable. Is one viable? .DOT Morris - Beardsley - branch line cost BN 4,000,000 for 40 miles of line - Rail wasn't as bad. They guaranteed 2,000 cars - Package: 40% loan from state. 10% from users - investors - 50% BN - debt free But BN has really borne all the cost because they pay users back, per car cost. Life of project - 20 years. If they go with the Hutchinson project, BN won't go borrow $7,000,000. They'll do $7,000,000 less work somewhere else. Question; Do you have money now? DOT : - 2.9 million in July through bond sale for accepted projects plus 13.9 million over next four years. We have bonding authority and we have projects ahead of you, but if you as users put something together and DOT is convinced it is a viable project, they could go to the Governor, and sell bonds. Bond rate, possibly 5� %, would be passed on to project. - What we like to do is recover any administrative cost. Cost to state is difference. It takes lots of work with organized shippers and viable project. - They would be General Revenue State Bonds - 9;% or less. Goes out as a public offer. Standard is 20 year bonds. Statements: It needs to be mentioned that: RR has been under the Steigers Act for approximately three years, giving RR right to write individual contracts with shippers, and in grain we've seen some admirable rates. Also Trucking industry was given :tax-- increases that will eventually increase rates. The shippers can guarantee to BN enough cars to make line viable. To get to that point, we need an-association. 'Question: If BN is willing to sign contracts, why do we need as Association? User. Need a non - profit association to request funds. Discussion:Individual shippers need to carry through and a united front is better. Statement: BN will not put any effort into finding the shippers to come up with the estimated 3,000 cars needed, plus time will bring more track outages and cost increases. Burlington Northern Meeting June 15, 1983 page 4 Question: Is the City of Hutchinson involved and /or interested in being involved? City: We would support a person to put on this and see if we can't get the full capacity of rail service. Question: Should we get Region 6E involved? Discussion:If the right personnel helps it can be productive. The City of Darwin got a $600,000 Hud Grant through region. DOT: You need to stay in close contact with BN. -They are the key and they may stonewall the project. An association employee can keep after data, cost estimates, etc. Statement: One member from Hutchinson Community Development Corporation will sit on an association and work with committees. Statement: We need to get an Association going and hire or contract with someone to head up all information. Work with BN, DOT, and Users. Most information can be received in two -three months. DOT: DOT has to know the data before they will decide on whether the project is viable and is worth a major investment. DOT will help in many ways to collect data - design surveys,.+ consultations, field work - because they have to show benefits. Shippers must participate usual way is thru a non - profit users association. Consider: One RR car = three Semi - trucks. Consider cause and effect on highways.- Voted unanimously to form an association. Voted to contact Ron McGraw to prepare papers for a non -profit Association. Voted to set a time for next meeting when the papers will be ready for signature -2 weeks. Voted to ask $100 fee per member of Association. Someone to spearhead the Association; suggest Ancher Nelsen 1. Each one should be looking for someone to suggest to the Association. 2. DOT should send us information that will help our next meeting. 3. City direct city manager to be present at next meeting, June 28th. ** *Next Meeting - Tuesday, June 28th, at 1:00 P.M., CDS (Central District Building) 30 Glen North, (two blocks West of Dairy Queen) EMPLOYMENT ADVISORY TO MAYOR AND CITY COUNCIL FOR YOUR INFORMATION CITY OF HUTCH MON NAME DATE June 17, 1983 ADDRESS Gregg Nemitz 590 Merrill Street, Hutchinson Keith Messner 935 Jorgenson St., Hutchinson JOB TITLE Street Department Maintenance Laborers SUPERVISED BY Raloh Neumann EMPLOYMENT STATUS X NEW EMPLOYEE OTHER: FULL TIME X PART TIME OR SEASONAL PAY RATE $3.35 COMMENTS To fill out summer maintenance needs and to replace a previously approved lovee who is unavailable. THE ABOVE PERSONNEL ACTION CONFORMS TO ADOPTED PERSONNEL POLICY AND TO THE COUNCIL APPROVED SELECTION PROCESS. - PERSONNEL OORDINATOR �n�lla ✓i � � i �J► PUBLIC TRANSIT OPERATIONS PARTICIPATING IN MN /DOT TRANSIT PROGRAMS Albers Led 'MJlllliK Cnrt duty Chu ... t Anoka County 'Mankdm •Apinmott Mai 'Artawhmd rudera 'Medta'ine Lela Imes Bemidji 'MClfotM iErnl'Mnail Cann ...ion N nisirin lever Wu,tnntome.;a1 Big Stone County 'hbn4e¢ko Blue G White Cabs 'Mmrhend Bn,mnd Morley Bus ComFUny. 'Creri County h is cite'. Count, 'nortMkeld Cry wide Cab North Suburban lines Clearwater County Pelican Rapids Cloquet 'Pine River 'Columba Heights Pipestnne 'Cottonwood Counry Rat L White Cab 'D.AAT5. 'Red Wlny t Dlemond Cab 'Rahester 'Duluth Trued Authority 'st Clwd 'Fein ont 'Swn County 'Nrtolult 'Sherburne Counry 'Hustings 'Stern n Paratrahsit Hibbing 'TriCap 'Hopkins 'TnVdlry 'HWChnson lltualz Lake d the Woods W."Inin 'Le5ueur 'Washington Counry 'Leech rzke White Bear Luke 'Lincoln County Willmar L.W. Fells 'Winona Yellow Cab (St. Paull Yellow Cab (Mpial 'Minnesma Public Trarrslt Association members F � MINNESOTA . P PUBLIC TRANSIT ASSOCIATION Box 24, LeSueuq Minnesota 56058 nrun�a anew, r�ee��.,�R., 11,r.! 1 �MLi�. — 6.x -... I l PEOPLE NEED PUBLIC TRANSIT IN MINNESOTA Thousands of people use public transit In Minnesota everyday—all Winds of people for all kinds of reasons. Public transit is the sole source of transportation for many of these people. — Public transit provides over 53 mi Ilion rides to work each year for Minnesotans. — Public transit provides the only means of access to necessary goods and services For many people, especially those who are elderly or disabled. — Public transit provides over million rides to school each year for students in Minnesota. — Business people and employers depend on public transit to improve their employment pool and the sale of their goods and services. — Public transit employs approximately 3,000 people in Minnesota. — In times of crisis, such as severeweather or critical fuel shortages, we all depend more on public transit for our basic needs. TRANSIT IS VITAL TO ECONOMY Public transit systems serve over 446 communities in Minnesota, and 76% of the people in our state live in areas that have access to public transportation. The continued existence of transit in these communities is an important factor in influencing growth and maintaining economic vitality. Increased business activity following the provision of new transit service in many areas of the state has clearly shown the relationship between good business and good transit. When new business or growth is generated, land values increase, employment increases, and sales of goods and services increase. Thus, the community s tax base and the quality of life of its residents are improved. 44% 40% 38% 00% l 0 27% n °o 20% g 9 3 L `s o 109'o i - m � 015 a o MINNESOTA TRANSIT CHARACTERISTICS some., MnDOT, 7, o64 Royram Stales, 1982 r ` TRANSIT IS IN JEOPARDY Funding for transit systems in Minnesota has been based on a partnership among federal, state, and local units of government. During the 1970's this joint support helped to bring about ridership increases and service improvements while maintaining reasonable fares. But now, federal aid is decreasing rapidly. The effects of this policy are devastating, especially for Minnesota's small urban and rural areas which rely heavily on .state and federal support. 11 Public transit systems in Minnesota will expend in excess of $120 million annually to maintain existing services. Projected federal and state financial aid for these services face drastic reduction. Any shortfall must be provided for by a combination of alternate sources of public funding, fare increases, service cuts, and greater private participation in the provision of transit services. Without adequate public financial support, the end result will he decreased service and increased fares resulting in lower ridership, higher costs per passenger, no basis for response to future fuel shortages and, ultimately, the termination of many transit systems. 7W FEDEIRALSHARE I _' f. -II STATE SHARE % gpyy{ W W LOCAL SHARE E9% FEDERAL AND STATE FOUNDING source: MnDOT Transil noymm Sm." 1982 TRANSIT IS INCREASINU PRODUCTMTY By using innovative approaches to increase productivity, transit operators are continuing to provide adequate services at affordable prices. Examples are improved planning and management, greater use of micro. computers, more effective use of paratransit services, better fuel purchasing strategies, innovative fare systems, more use of par46me labor, and public and private cooperation in providing transit services. zoo o Ira R Ifi0 u 11s IOU 1975 1976 1911 19711 19H 19110 19111. 1901' •E0.toa RIDERSHIP COMPARED TO FARES AND FEDERAL AID source: Amen Nhk Transit Assoc,alim. TRANSIT IS IMPORTANT TO MINNESOTA'S FUTURE .r. . mama Public transit must be viewed as both a social service and a key element of the infrastructure which supports and influences the very form of our society. It has been an important element in achieving the mobility which is essential to good economic, environmental and social conditions in Minnesota. io Minnesota has a long history of providing a good quality of life for all of its citizens— young and old, rich and poor, able and disabled, employers and employees, urban and rural — EVERYONE. With everyone's help, transit can continue to serve all of the people of Minnesotal